Learn to Become a Proofreader: The Ultimate Beginners Guide | Khaqan Chaudhry | Skillshare

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Learn to Become a Proofreader: The Ultimate Beginners Guide

teacher avatar Khaqan Chaudhry, Copywriter

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

    • 1.



    • 2.

      Perfection isn't Key


    • 3.

      What Makes A Great Proofreader?


    • 4.

      Tips to Proofreading Quickly


    • 5.

      Markings to Add/Remove Text


    • 6.

      Markings to Change Text


    • 7.

      Common Spelling Errors


    • 8.

      Should You Capitalize?


    • 9.

      Identifying Grammar Errors


    • 10.

      Common Punctuation Errors


    • 11.

      Double-Check Headings


    • 12.

      Complete Proofreading Process


    • 13.

      Computer Assisted Proofreading


    • 14.

      Text To Speech Proofreading


    • 15.

      Reading Out Loud


    • 16.

      Read in Reverse


    • 17.

      Final Glance


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About This Class

Are you frustrated trying to proofread documents, only to find that they’re still filled with errors? This course will quickly allow you to begin proofreading effectively.

Whether you're trying to land a proofreading job or you're just a student in college trying to proofread their essay, this course will help you feel confident and comfortable proofreading any type of work!

Learn to proofread all types of work, including books, novels, essays, work emails, resumes, and so much more!

This course is designed for beginners, with practice files and fun projects to get you to apply the knowledge you've just been taught.

What will you learn in this Complete Proofreading course?

  • We will start with what it means to be a proofreader

  • Discuss proofreading symbols required to indicate errors

  • Dive straight into proofreading for spelling, grammar, and punctuation

  • Complete a proofreading session

Become a professional proofreader and eliminate all mistakes from your text

Why learn proofreading from me?

My name is Khaqan and I've been a proofreader for as long as I can remember. It's just what I love doing and throughout the years I've grown to love it more and more, which is why I've decided to put together this step-by-step course for you.


Meet Your Teacher

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Khaqan Chaudhry


Level: Beginner

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1. Proofreading: Do you want to learn to proofread lucky professional? Are you tired of making embarrassing mistakes in your writing? If so, then this course is for you. This class is designed to dig your long the entire proofreading process step-by-step so you can make sure that your work is free of any mistakes. Because mistakes can often be the difference between you lending that job. You've always wanted to not being able to get a single job interview simply because your resume has a few grammatical errors, learning to proofread is one of the best thing you can do for yourself, whether you're a professional wanting to make advancements in your career, or a student trying to eliminate all mistakes from their essay. Hi, my name is secan. Infamy. Proofreading is something I've always loved doing. Whether it'd be born tyranny or not. I'd always be picking on mistakes from newspapers, articles, books. I mean, you name it. And that's why I've created this class to educate you on everything you need to know about proofreading, we'll start by learning to identify common areas within tags, which includes spelling, grammar, and punctuation errors. From there, we'll move on to covering the various proofreading symbol group wired to indicate errors in a document, such as missing commas periods, capitalization, and much more. Once we have the basics out of the way, we'll move on to the eight practical steps you need to take in order to ensure that there was no mistakes in your work. You'll also learn to use software designed to help you in the process of proofreading and making your life much easier. We'll even cover sophisticated strategies used to pick up on minor mistakes that you may not have come across otherwise, this is a comprehensive class that covers everything you need to know about proofreading effectively and nothing more. Each lecture is concise and to the point because I've broken down the seconds into bite-size digestible lectures that are easy to follow. So thank you so much for checking out this class and I hope to see you inside. 2. Perfection isn't Key: As a proofreader, your job is to pick up mistakes made by others, whether it be spelling, grammar or punctuation, that's essentially your sole job, but that doesn't mean that you can't make mistakes. There are many proofreaders out there who have years of experience and still managed to read right past the simplest of mistakes. And that includes me. In fact, the average proofreader attached to skip past around five to 10% of errors. And that's understandable because if they're reading through a 350 page novel than they're bound to skip past a few errors. Honestly say that you shouldn't stress too much when it comes to perfecting your proofreading. It's okay to make mistakes provided that you are learning from them. This way, overtime, you're getting better and closer to a professional proofreader. In the next lecture, I'll show you some of the best proofreading habits to help you get there. 3. What Makes A Great Proofreader?: If you want to be a great proofreader, then you need to acquire the right set of skills. But again, these skills you'll need to implement the right habits. These habits will provide a foundation for you to become a great proofreader. What are these habits? Wall does point of view. Let's bring them down in this lecture. The first one which is arguably the most important, is taking your time because many new proofreaders believed that there's some sort of hack to significantly improve your proofreading. While there are a few tips and tricks, and I'll just go to that in a later lecture. That shouldn't be your primary goal. So take your time and the results will speak for themselves. Avoiding distractions is another big one on this list because although they may seem harmless, our first, they can be quite detrimental to your work. Now, this doesn't just include your phone, it also includes noise, whether it be the kids running in the background, TV is playing, or someone who's running the one more. All these are major distractions and congruent. You're proofreading flow. Something that I do quite often is after completing my final draft, I let the documents sit overnight because if I try and proofread it the same day, then chances are that I won't be able to pick out the mistakes. And that's because our brains tend to auto correct in red right past mistakes, because our brain will read only what it thinks should be there. And now what is actually dare let you bring rest overnight and the following day it will forget most of what you wrote. And we'll be able to pick on mistakes. Also, if you're able to get a second pair of eyes, that would be best. We've established that the brain is intelligent and we'll skip right past mistakes or mentally autocorrect what is actually there to what it thinks should be there. And one way to overcome this is to sleep on it, but that's not always enough. So another technique that is quite common is to read out loud. This way you're forced to read each and every single word. And we'll be able to better identify mistakes because you're actually hearing what's going on in the document as it's being read as opposed to silently reading bypass errors. So give it a try and let me know what you think. Many proofreader now will solely proofread on their computer, and that's okay. But if you find that you're not quite able to pick out all the mistakes and then try printing it out and rerun the proofreading session. You'll find that you're able to spot more mistakes. I don't know why it happens, but it does. I'm not doing we want that to experience this. There are several studies out there that show the same. If you haven't had too much experience proofreading, then chances are that you're regularly missing out on mistakes. A great way to fix this is instead of trying to proofread each and every single type of mistake, try and narrow it down to just one. For example, I start off with correcting spelling mistakes. Now after we've cleared all the spelling mistakes, then maybe move on to punctuation and grammar, then formatting and so on. You'll find that although this may take a bit longer, you'll have fewer mistakes. As you become more experienced. Maybe try proofreading spelling and grammar at once, and then continue from there. A great habit to adopt as a proofreader is to always run one final glance through the document on this redrew Gordon-Reed with the intention of catching mistakes. Instead, read it as if you're the intended reader. This will allow you to catch a few more errors as you're reading it through a different lens. And this alone has saved me countless times from making silly mistakes. So trust me and give it a try and you won't regret it, and that's it. These are just some of the habits that you need to adopt as the professional proofreader. Now, I'll dive deeper into a few of these in an upcoming lecture. That way you can get a better understanding of how to implement them. But for now, this would just a basic overview. 4. Tips to Proofreading Quickly: When it comes to proofreading, it's important that you not rushing through it because the words proofreading and quickly just don't mix wall. In other words, proofreading quickly just translate to proofreading with compromises. And that's not always ideal, but I get it. Sometimes you're overloaded would work. You have this upcoming deadline and there's no way but to prove we didn't rush. In that case, you might be willing to make some compromises. It's just a matter of where you choose to meet those. Let me tell you where mixed most sense to make those compromises. The first step is to identify where you're not willing to make compromises. This could include things like titles, subheadings, and even contact information. Because an error in the title or subheading will be glaringly obvious. Of course, a mistaken contact information will make it difficult to daresay, impossible for the intended reader to contact the business or writer. So things like these are embossed to proofread. Also something that got brand-name is something that you don't want to make mistakes on. These are just examples of places where you don't want to make compromises. But ultimately it's up to your employer or client to make that decision. But after you've identified the compromises, you move on to the next step, which is running a computer assisted proofreader. A great example of one of these and one data fine muscle up using quite often is grammarly. Although it is imperfect, it'll catch at least 70% of errors. And since it's a computer, it'll catch it within a matter of seconds. Then once you've gotten rid of most mistakes, I recommend using another piece of software, which is text-to-speech. When using Text-to-Speech, there are several free services out there and essentially read out the tags that you have pasted. This is great because when the computer is reading the text, it won't do what we humans have the tendency to do with just subconsciously fill in words that aren't axis there. Using software instead of large errors and mistakes and quickly fix them. And that should cover you for most of the mistakes. Now using only Grammarly and text-to-speech isn't recommended in most cases, but it can be used from time to time when you're in a time crunch. But later in this course, all be covering a more in-depth, step-by-step process for ensuring a near perfect proofreading session. 5. Markings to Add/Remove Text: In this lecture, I'll be going through some of the proofreading marketing is required to indicate the addition or removal of text. So let's start with the most common one and the one that you'll be using in combination with many other symbols, which is the insert symbol. Now this one can be used in two different ways. One being the bottom pointing upwards like this. One with the top pointing downwards like this. The one use at the bottom is used to indicate that something needs to be inserted at the bottom or center of the text. So things like periods, commas in question marks. All on the other hand, the one used at the top, as you can guess, is to indicate something needs to be inserted at the top. Probably example of this would be a quotation mark. Now that we have out of the way, let's actually look at specific markings required for things like periods, commas, and deletion of words, and a few others. Now the most basic one is inserting a space. So here for example, it says, if you were tempted to buy an XPS 13 earlier this year, and you'll notice that there's no space between two and by. So how do we indicate that there needs to be a space there while we put an upward facing arrow between the words and police rehash underneath it. This will indicate that they forgot to put a space. Now let's talk about inserting periods. If you keep reading, it says following its significant redesign, model 9300, but didn't pull the trigger. It's a good thing you waited in quote, you can see that I forgot to place a period after the word waited, two indicating missing period. You once again place an upwards arrow, but this time you put a period and a circle around it, and this will indicate a missing period. It's as simple as that. Now keep in mind that this rule also applies to commerce as well, where you place an upwards arrow and draw a circle. But instead of placing your period, you place a comma within the circle. If we keep reading, it says now you can get everything we like about the new laptop with the added bonus of the latest Intel silicon. What's the difference? The CPU bump is essentially the only change in quote, you can see here that there's a missing question mark after. What's the difference? We indicate this again by placing an upward arrow and beneath that, we put a question mark, any circle around it. Again, very simple and self-explanatory. But what happens if the rider accidentally puts an extra word that needs to be deleted? Well, let's find out. In the next paragraph it says the CPU bump is essentially the only change from the 9300 to two, the current model 90 to ten. And quote, now if you read quickly, you may have missed the error, which was the doubling of the word too. You can see that it was typed out twice. So it may have been a typo. Either way, it needs to be deleted. And we do this by simply placing a swirly line on the word that needs to be deleted. And that's it. Those are just some of the proofreading marketing is required to indicate that there needs to be an addition or removal of text. Now in the next lecture we'll be discussing marketing reviews to indicate a change required any document. 6. Markings to Change Text: Now let's talk about how we can indicate that there needs to be a change in texts, not necessarily adding or removing texts, but instead changing it. So the first one is spelling. This one is by far the most common type of mistake in writing, and it's also one of the easiest to fix with the help of autocorrect. Now, although autocorrect is imperfect, it's able to eliminate most errors. But for the mistakes that you can't catch, we must point them out. So how do we do this? Well, here in this article it says, the good news for Mac users is that at the end of the app, with the end of Microsoft and Qualcomm deal album could also license windows of love and support for the M1 chip family. You can see here that there is a spelling error and they are misspelled Microsoft. Now in order to point that out, you wanted to circle the word Microsoft and place an SP on top of it. This way the writer knows that there's a spelling error that needs to be fixed. Now let's talk about capitalization. I have an entire lecture later in this course does dedicated to helping you identify capitalization errors. But for the sake of simplification, let's assume we already know what needs or does it need capitalisation? Now if we go back to the article, it says Apple could also licensed Windows 11 support for the M1 chip family. And quote, now the letter W in Windows needs to be capitalized because Windows is accompany in, all companies must be capitalized. We indicate this by placing three lines under W, and this will let the writer node that they need to capitalize that specific letter. But what if the writer meet the opposite mistakes, which is the capitalize the letter that needs to be lowercase. For example, it says, right now the only way to run Windows on M1 Macs is to use a virtual machine, since these machines do not have bootcamp. And quote here, the author has capitalized right? Which I understand since it's a starting of a sentence. But after that they have also capitalize the letter n in now, which is incorrect. We let that render node this by placing a slash on the uppercase letter. This is different from the swirly line used to indicate the deletion of litter. So don't confuse the two. Next up italicize. Now This one really gets used, but when it does, it's usually either food titled, mentioned in articles, foreign words, words as reproduce sounds, or to emphasize a specific word. To let the writer knows that they need to italicize a word. You need to underline it and then write out ITIL on top of it like so this will let the writer note that a correction needs to be made. Now if you wanted to take the same text and let the reader know that they need to change it to bold font. You simply use a wiggly lines underneath the text and write B OLED on top of it like so. For both italics and bold font, if you want to read or to get rid of it, you put ROM on top of the word and underlined it accordingly. Finally, the last proofreading marking that you need to be aware of is transpose. The transpose symbol is used to switch up two words. For instance, is here it says running the system natively would enable even better performance, which would be for great gaming. At the end where it says, Which would be for great gaming, the word for and grade should be switched. So that way it says, which would be great for gaming. You will let the reader know about this mistake by using the transpose symbol like Soul. Lot of times these types of errors occur as typos rather than the writer not knowing how to freeze the sentence, but nonetheless, you have to point them out using the transpose symbol. And that's sums up some of the most common types of proofreading symbols used to indicate a required change in text. 7. Common Spelling Errors: As I mentioned earlier, one of the most common types of errors that occur in writing, spelling mistakes. However, thankfully, with the help of writing assistance like Grammarly, these are easily fixed, but still from time-to-time, such programs are not able to catch all mistakes. So let's go ahead and break down the various types of spelling mistakes. That way you can better identify them while proofreading. The first mistake is omission or insertion of words. Oftentimes when you're typing out words, we tend to leave out or insert an extra unnecessary letter. So an example of this would be the word occurring is spelled with two Rs or just one, also the word knight. You put a key in the beginning. What would the GI? Does that belong there? As a native speaker, it may be easy to identify these mistakes, but if it's your second language, you may not know that the k and g are silent. I get it, it's quite confusing. We need to be aware of this when proofreading. Another mistake is substitution. So in other words, replacing a letter with the wrong one. So when we say definite is spelled with ITE or ATE, Woodward apparently. Is it a and T LY or ENT LY. You'll want to keep an eye out for these types of mistakes. It's very common. Also keep in mind that this isn't just exclusive to single-letter substitutions. This can also apply towards light there and there, depending on the context, only one is spelled correctly. And if you don't understand why one is correct and the other one is it, then I recommend you look into this type of mistake as it's very prevalent, even among native speakers as well. Next up is transposition. Transposition in this context essentially means switching up two letters. Again, this type of mistake happens left and right. So an example of this is achieved. How is it spelled? Is an EIA IVE or IEEE? What about belief? Is that ear IVE or I, EVE? Well, let me give you a rule of thumb to follow, which is I before E except after C. With that rule, we know peace is spelled like this and not like that. Because again, I before e, But on the other hand received a spelled like this and not like that. And that's because it's I before E except after C. But transposition doesn't just apply to this. It's also a very common nowadays would type of words I grade can accidentally be typed out as GRE AET. The writer may know that this is incorrect, but may still make the mistake as a result of a typo. So you want to be a work this with all that being said, once you have a solid understanding of the different types of mistakes, it becomes much easier to point them out as you know the specific types that you're looking for. Again, the great thing was spelling is most of it will be fixed by software, which overtime is getting better and better. 8. Should You Capitalize?: Capitalization errors are one that many proofreaders overlook. And that's not because they're complex, but rather it's the opposite. It's because they're so simple that many don't think about it too much when proofreading. In this lecture, I'm going to be breaking down the various areas of writing we're capitalization is required and where it isn't. So let's start off with capitalizing the first word of a sentence. This one's a no brainer. Every time you start a sentence, you begin with the capital letter, regardless of what the word is, whether it's a noun, pronoun, adjective, or adverb, it doesn't matter. This one's easy. Next up, you want to ensure that you're always capitalizing proper nouns. So an example of a proper noun would be a name. This one's pretty simple as well. Every time the writer mentions a name, you should be capitalized. But other examples of proper nouns include names of cities, countries, companies, religions, and also political parties. You should capitalize all of these. When it comes to quote, you want to be capitalizing the first word of a quote if it's a complete sentence. But on the other hand, if the writer's coding a partial sentence, then it's not necessarily, in fact that would be considered incorrect. Something else must be capitalized is all days, months, and holidays, regardless of where they appear in a sentence. But a common misconception is along with days, months, and holidays, seasons must also be capitalized. It is not the case unless it's the beginning of a sentence, citizens must remain lowercase. Capitalization entitles may vary from one style guide to another, but in general, you should capitalize the first word, all nouns, verbs, proper nouns and adjectives. But you should lowercase conjunctions and propositions if they're less than five letters and if you're confused, just referred to my next lecture where I talked about a tool you can use to auto capitalize your title based on the specific style guide that you choose. And just a quick point that I wanted to mention is you also want to capitalize nationalities, countries, cities, and also languages, since they're all considered proper nouns. And that's it. This should give you a general guideline on what do capitalize and what should remain lowercase. Now I don't expect you to memorize all of these capitalization rules because you can always come back to this lecture when you're proofreading. And over time your rules would become ingrained in you and it will just become automatic. 9. Identifying Grammar Errors: In this lecture, Let's talk about some of the most common types of errors that will come up when you're proofreading a document. Now, although I won't be able to cover every single type of error that occurs. I can definitely point out some of the most common types. So let's start with the first one. We just subject verb agreement or the lack of, because the confusion over subject verb agreement can be the source of many grammatical errors. When speaking in the present tense, ascendance must have subjects and verbs that agree in number. That means if the subject is singular, then the verb must also be singular. If the subject is plural, then the verb also must be plural. For example, that watch looks expensive. Those watches look expensive. Jake is looking out the window. Oliver and Emma are looking out the window. Do those kids like to play football? That kids like to play football? Notice how depending on whether the noun is singular or plural, the verb changes. This simple mistake can often be overlooked if you're not paying attention while proofreading. Another common grammatical error that I see quite often is incomplete comparisons. So an example of this would be my skin is smoother and softer. Although technically this isn't incorrect, it can be confusing for the reader because they don't know whether your skin is smoother and software than your friends or smoother and software than it was a month ago. We need to know what the statement is relative to. A word requires a comparison. You should always provide it. Making a mistake between an adverb and an adjective is one that can be quite embarrassing. Which is why your job as a proofreader is to figure writer from that embarrassing mistake. What exactly is the difference between the two? Wall? An adjective is a word or set of words that modifies a noun or pronoun. When I say modify in simpler terms, I mean describes a noun or pronoun. So an example of that would be, That is a cute kitten. Or let's say he likes a high school senior. The words cute and high school board described the noun, which would be the kitten and the senior. But adjectives don't always have to come before a noun. So here, for example, we can see the dog looks cute, or we can say the baby shore is happy in both examples, the adjective was mentioned after the pronoun. That's completely fine. Now how is this different from an adverb wall, instead of modifying a noun or a pronoun, adverb is responsible for modifying verbs, adjectives, or adverbs. What this entity do is the answer, the who, what, where, when, why, and how. If you can use, let me give you a few examples. He speaks slowly. Slowly as the adverb describing how he speaks. Now as a quick test to fill in the blank. Iran blank to the station. Is it Iran quickly to the station or is it Iran quick to this station? The answer is, I ran quickly to these stations because you're describing a verb which in this example is ran. Take another example. You sound blank. Is it You sound happy? You sound happy to leave. The answer would be happy because you're describing a pronoun. Those are just some of the most common grammatical errors that I find various make. Your job as a proofreader is to be on the lookout for these types of mistakes. 10. Common Punctuation Errors: When proofreading work, you must be aware of the various different types of punctuation errors. And although there are hundreds of different kinds of errors, there are definitely some that are more common than others. And that's exactly what we'll be discussing in this lecture. So let's begin. The first one is knowing the difference between a colon and a semicolon. It's quite common for writers to use them interchangeably without realizing they're making a mistake. Oftentimes you'll notice students using semi-colons were cooling must be used. An example of this would be I got my son three gifts for his graduation bar d, a pair of headphones, a watch, and a bracelet. The writer used a semicolon. The colon should have been pleased because semi-colons are primarily used to separate two related but distinct thoughts. Agreed example of this being used correctly would be, we can go to the museum to do some research. One, these are quite empty there. You can see that there are two different thoughts but are related to one another. The overuse of exclamation marks, this one will often happen in marketing where they will place an exclamation mark at the end of each sentence or freeze. Like right here where it says, Our products are the best, they really work, get yours today. Now understand that they're trying to portray the same excitement that they feel, but this overuse of it will de-emphasize the value of each exclamation mark. Therefore, it would be the equivalent of simply placing a period. Now how much is too much? Well, that depends. Really is no set number. I would say just try avoid using it in every other sentence. Another extremely common mistake you want to look out for when proofreading is a difference between it and it's, the first it is a contraction for it is or it has while the second one is a possessive term. So an example of where it can use is a car is useless without its engine. Here we don't pleasing apostrophe because the engine is a part of the core. Whereas if I said I got a brand new car and it's extremely fast, I would place an appositive for you because it is a contraction for it is, and it can be used interchangeably. Let me give you an example and you told me which form of it is wrong. So if I were to say this Jesus past its expiration date, it's gone bad. Which one is wrong? If you just a second one, then you're correct because it's gone bad can be changed to it has gone bad. Which would still be right, but the same cannot be said for the first one. Single versus double quotes are often misused by writers, but are also often looked by proofreaders as well. I get it. My best guess is it's a combination of confusing rules mixed with the fact that it rarely gets used. So let's clear this up and get to the root of the issue. Double-quotes are often used to Volk quote others. So when you're reading a text and it says, As I was walking down the aisle, I overheard the customers say, wow, these are some great deals. You would put double quotation marks around the texts where the customer speaks. This is by far the most common use of double-quotes, but they can also be used for many other things like chapters of a novel, an article in a magazine, newspapers, or even episodes of a television series. On the other hand, the most common use for a single pooled is when you're cooling someone within a quote. Here's an example. Cal told me that his pop was fond of saying there's no such thing as free lunch, Kyle. But it did seem a little disingenuous because he wasn't much of a lunch cheater anyways, notice how the entire quote or double positive freeze, but when we quote something within the quote, then we must use single apostrophes. Another example of this would be Mark said, degeneracy. This will never work. Here you can see that there is a double positive for you for when Mark speaks. And there's a single Pasiphae within the port for when you're quoting what John me have said. And this is just a simple example of how single quotation marks work. Now again, I can go on and honorable two possible punctuation mistakes. I mean, I can make an entire course on it. But instead I've covered the most common mistakes that I see. So you know what to look out for when proofreading. 11. Double-Check Headings: Headings are one of those areas of texts where it's hard to overlook a mistake. But in the octets that the writer and you as a proofreader bulk method, then you can be sure that the readers won't, and that's no fun. In fact, it can be quite embarrassing in yes, I am talking from experience. We wanted to make sure that as proofreaders, we're not just double checking for errors, but in fact triple checking. But how exactly can you proofread a heading wall to proofread the heading, you must proofread the passage or the text below the heading. Because this will allow you to get a general idea of the topic within the text. This way you can complete the first step, which is to determine it the heading is accurate and is an incorrectly labeled. This is because oftentimes writers will try and make a heading that capture the readers attention. But in the efforts of doing solo deal title opacity that's completely irrelevant to what's within the text. So be mindful of that. Next you want to begin to proofread like you would any other body of texts. This means looking for grammatical errors, spelling errors, typos, the correct use of proofreading markings and so on. The only different thing is the different capitalization rules. Let me explain When it comes to the capitalization of headings. You want to completely ignore my lecture on capitalization because that doesn't apply to headings. With headings, you want to capitalize all nouns, verbs, adjectives, and adverbs, basically all words with the exception of conjunctions and prepositions. If you're wondering what conjunctions are, well, they're sensing words that link other words, phrases or clauses. So examples of conjunctions are words like if, after, Unless, but, because, and so on. All these should be lowercase within a title. Now there are some exceptions to this, depending on which style guide you follow. But that's something that I suggest you look into because it would be impossible for me to cover the rules for all the various dog guides and that's it. So just to quickly summarize, you want to start by making sure that the title matches or as suitable to what is within the passage, then you want to proofread it like you would any other tags with the exception of capitalization. This is a quick process, but it's one where you cannot afford to make any mistakes. So always triple check for errors. 12. Complete Proofreading Process: In the next few lectures, I'll be breaking down the complete proofreading process and also meet along with me as I completed an actual proofreading session, following all the steps that I teach, this will allow you to get a better understanding of how proofreading is done and how you can proofread in multiple ways to ensure that you have inaccurate error-free document each and every single time. 13. Computer Assisted Proofreading: In this lecture and the next upcoming ones, I'll be proved reading an actual document following the eight steps that I mentioned in the previous lecture. Now, I won't be proofreading the entire document with all age depths, but rather I'll be proofreading each paragraph with one of the steps. This way I'm not taking up too much of your time and I'll be getting straight to the point. The first step is running the document through gravelly to see how many errors we can catch. Now that we're on the computer elastic, the first step in proofreading our document, this is the document that we have, and this will be proofreading over the next coming lectures. Now again, I won't be proofreading this entire document per step, but instead I'll be allocating each paragraph to a specific step or a few steps actually per passage. Now this if for the sake of time, I don't want to bore you too much. The steps are repetitive. What you do in one paragraph you're gonna be doing in the other ones as well. Without further ado, let's get right into it. Prefers paragraph. And the first step of the proofreading process is running it through grammarly that by far you'll catch the most errors and the fastest way to courtiers. So what we're gonna do is copy this text right here. Let's go ahead and open up Grammarly. You do want to make sure that you do have a premium membership that's going to catch the most errors. But if not, even the free one does a decent job, they are still catch errors here and there, specifically the spelling mistakes. Those would still definitely be cached in the free virgin as well. But I would've being said, let's go ahead and open up Grammarly. Open up a new document. From here. Let's go ahead and paste the text. And it's just going to ask us a few questions. So audience would do knowledgeable. We'll keep everything the same, but just going over it. For malady. Now this can change. If you're sending a formal e-mail to your boss, you may want to change that up. But for us there's two neutral General, you can change up or set a specific tone that you're going for. If we wanted a neutral tone, confident, urgent, respectful, friendly tone, you can go ahead and make the adjustments there, but without further ado, right off screen, right below this, you got cut off screen. It says Done. Once we select Done, it'll do its magic and it'll catch a few errors. So right off the bat you can see the first error. It's a spelling error. There is one t. That's not how you're getting. Let's add another T and that should fix up the mistake. And getting back in shape doesn't let us see what the other areas. It said it crosses it out and we are missing in a positive result. At the end, there is a positive d t and that is short for does not. So it doesn't. Although if you were texting your friend, this would get by. But in terms of any formal sense, this would be considered an error in Grammarly has picked that up. You can go ahead and select it, and it'll automatically correct it. If we select the next mistake, it says to remove the in fact. And the reason for that is the one it concise, that's debatable now in Grammarly isn't always entirely correct. Its job is to make some suggestions and it's really up to you to decide whether or not it is correct or whether or not you take up that suggestion. In our case, we can go ahead and ignore it. And let's click the Delete or dismiss. In our case. The final error, it says conventions, so yep. So following needs to be capitalized. So since this is a beginning of a sentence, we need to capitalize the f. So let's go ahead and click on Follow. There you have it, it's eliminated all ears in our document. There could be a few more areas that Grammarly didn't quite catch, but those are pretty simple process. And it allows you to simplify your proofreading process as a Software able to calculator's much more quickly. With that being said, let's move on to the next step, which is text-to-speech. 14. Text To Speech Proofreading: On the first we did that in the first paragraph right here. In this sector, what we're gonna do is now that we're on the computer that started proofreading the second paragraph using a text-to-speech. So again, we proofread this first talk to me using Grammarly. And let's move on to the second step and the second paragraph, which is the one right here. So a semi go ahead and copy it and see you again. Copy. And the text-to-speech software that we'll be using is voice maker. Now there are tons of softwares out there and they all have their pros and cons. But the one that I find best is voice maker, because it does have the most natural voice and that will allow you to catch more errors. And also the fact that you are able to just the speaking speed, the specific person that's speaking, whether it be mill female, even within the gender, There's also different voices. So it allows you to customize a voice which better suits you and allows you to catch the most errors. So let's go ahead and go to the website. Voice maker. Select that. Here's the website. Now this isn't completely free. There is a paid option that extends the amount of texts you can put in the box and read out loud. But for the sake of demonstration, let's just use the free version. And let's go ahead and paste our text right here. Once we do that, we do have a couple of options right here. So the one is the standard TTS and then the other one is a neural TTS. Now the neural TTS, it uses a lot of AI, which allows you to speak much more naturally and realistically with its pauses and the weight speaks. We're going to go ahead and slip on neural TTS. And from there again, we do have a bunch of options in terms of voices. So we can do female child, we can do Giuliano, who is a female, Kendra. And the list goes on. That's cool for Sally female. And from there, we simply go ahead and click convert to speech. But before we do that, Again, there's a few more options I just want to cover. And that is a voice settings. So the voice volume, you can adjust it, you can make it louder, quieter. You can also adjust the speed. That's a very important aspect. You can change according to what you find is most natural. It would I feel is I generally go for minus 10%. I used to do 20% in the beginning as it allowed me to catch more arithmetically. But as I'm getting accustomed to the software, finding that negative 20 isn't as necessary. So all I likes taken to negative 10%. Again, you can make the adjustments according to what you find best wants you to do that. You want to go ahead and click on Convert to speech. And it does its magic. Perfect. There you go. Okay, spit it out a 16 second text. And again, this detects we have right here. So we want to do is listen to text and tried to carefully listen for any errors. So let's go ahead and click Play. For two to three or count-based who started Thursday. So right off the bat, I noticed one mistake. So it says aim for two to three workout days to started. I believe that should be start. That sounds much more natural. I mean, that's a grammatical error. It may have been a typo as well, but regardless, we caught an error right there and just take it back a couple of seconds and play it again. Started those days on Sunday before the weekends off and gets jammed packed, showing up to the time you bought on, what was done? Showing up to the time, yeah. I believed as she said twice. So showing up to data. So let's go ahead and erase that. Let's go back again. Now, the adjustments that we're making won't actually be applicable to the voicing just yet. We're going to need to convert, convert this speech again in order for that to happen. But again, you just want to take it back a couple of seconds and play it again and try to see if you can catch any more errors. So see showing up to the, the time you've blocked out for yourself, maybe the best parts of your brain says, I believe that was an error there. The time you've blocked out for yourself, maybe at the best products maybe of the bus may be there's something missing here. May be of maybe one of the dots what we're missing, maybe one of the best parts of your day. There you go. Those are the mistakes. That's just play it again just to see if there's any more errors. We have started the double-dot and the missing one. So let's see if we can catch in the years apart from that. So let's go ahead and click Play to T3, work out these two started and not that those days on Sunday before the week kicks off and gets jam-packed, showing activity, the time you've blocked out for yourself, maybe at the best part of your day says, Okay, there you go. Perfect. Now. Okay. There you go. Okay. There you go. Perfect. I didn't hear any other areas apart from the three that we did catch. So let's go ahead and convert to speech, infancy and T3 workout days to start. His days on Sunday before the week kicks off and gets done. Showing up to the time you've blocked out for yourself, maybe one of the best parts of your day, we'd say, Okay, Perfect, There you go. We've eliminated the three areas that we found in texts. Now again, this isn't completely perfect. When you do voice-to-text, there could be areas that you may not catch. Things like capitalization, spelling errors, some spelling error you might be able to catch if they're completely off. But if it's an a instead of an E, minor mistakes like that, you may not be able to catch. And a few others as well, like something like a question mark or an exclamation mark. Though you might not be able to catch with the voice to tax. But again, that's why we have in a part proofreading process, we're able to catch all types of errors. And this is just one of the ways to catch those errors. Once you're done, you can again, simply copy your text and paste it back into your document. Copy. Let's get rid of this. Perfect. So there you go. We've corrected the mistakes using a voice to speech software. So yeah, that's it. And I'll see you in the next lecture. 15. Reading Out Loud: Let's skip step three, which is printing the document because that's an optional step. Instead, we'll just say to step 45, which are increasing the font size and proofreading while reading out loud. In other one computer. Again, we're going to be combining steps 34, which is increasing the font and then reading the text out loud. So first up, let's go ahead and select the text. Let's increase of font. Ideally, you want to at least twenty-five percent or 50%. But the more the better. So let's go for 222. Perfect. Now that we've increased the size of the font, Let's read the text out loud and see if we can catch any errors. You've probably heard that sitting is in so good for you. Right off the bat. I see that there is no missing apostrophe right there because isn't a short four is not. And that's why we need to include the apostrophe whenever we are contracting these words next up. So plan to move more throughout the day. Again, this 3D again, you've probably heard that sitting isn't so good for you. Plan to move more throughout the day. Don't see any mistakes. Next, intense read recommends three ways to do it. Right off the bat. I see that I recommend is spelled incorrectly. There is a double seat. There should be a double M. Recommends like so. And we've corrected that. Read recommends three ways to do that. Take a ten-minute walk on your lunch break schedule or walking meeting with the co-worker, or stretch it out in the bathroom for just five minutes mid afternoon. I found another mistake. I believe it's right here. Yep. Semicolon does not belong here, but rather just a comma. They'll do the job just fine. I don't know why someone may have put a semicolon. Genuinely. People make the mistake of putting a colon, whereas semicolon belongs to our semicolon, we're cooling belongs. Now I get why some people made a mistake between his semicolon and a comma. Semicolon is BCD, a middle ground between the two obesity connects two distinct thoughts that are connected to one another. And sometimes you must state that by putting a period which is completely different or putting a comma which is not as strong, accommodate more of a pause. Rather than connecting two distinct thoughts. As far as this goes, we have a list, a list of three things you can do. It can be more active. I don't see how a semicolon fits in this specific sentence. So we want to make sure that we are using the correct punctuation, the correct pauses and so on. That's about it. That's really have one more time just to make sure that we have no errors. So it says, you've probably heard that singing isn't so good for you. Plan to move more throughout the day. Read recommends three ways to do not know. You see here, here's another great way of using a colon. Instead of a semicolon. I could see a lot of people, even native speakers, making mistakes or putting a semicolon here when in fact a colon belongs theorem. But I'm not going to dive too deep into that. So let's go ahead and put the colon back. Take a ten-minute walk on your lunch break schedule, a walking meeting with a coworker or stretch it out in the bathroom for just five minutes, mid afternoon. And there you have it. We've corrected mistakes and less decrease the font back to its original size. So I believe was 14. So select the font, select the size and put it back at 14. You can go back and forth with this as you're going through the steps, may be step one, you increase it. Step two, it's irrelevant to as we are doing a speech. But in all steps, 4567, you're changing the font size, whether you're increasing or decreasing it. That way if your brain is more active and it's actively looking for mistakes, That's it for this lecture and I'll see you in the next one. 16. Read in Reverse: Now assuming you've completed step six, which was to take a break, Let's walk you step seven, reading in reverse. Now the one that computer again, we'll be taking step number seven, assuming you're done number six, which is taking a break. In step seven, what we want to do is we want to be reading the text backwards. Now we're not reading the text backwards word for word, but rather we're doing a sentence to sentence or even comma two comma. If you're willing to do that, now, that will take a bit longer. But if you're willing to go to the steps, then definitely going comma two comma would be ideal. Non this paragraph, since it is a small one. Let's just do comma two comma just to show you the two differences. So we want to start from the bottom instead of the top. And the first one from the first period to the comma it is read says, don't find any area, they're capitalized correctly, lowercase spelled correctly, we're good. The next one is from this comma to this period right here. Let's read it. The small increases on your daily step count can lead to big results. So right off the bat, there's an error. You should be in your daily steps. So let's do in another area. It's not quite an air, but rather a suggestion. And save typing out this small increases in your daily step. Ideally, I want it to be the smallest. The smallest increases in your daily steps can lead to big results. That would be ideal, but that's just a suggestion. So those are the two changes that we made. So the next one this period, Let's see how far back it goes. There's a comma, okay. We're reading, skimming the elevator and taking the stairs, are going a few blocks to the bank. Now, here is some mistake since it is a list that you do want to put a comma because they're seeing skipping the elevator and taking the stairs or going a few blocks to the bank. Since that is two different things. You want to put a Como right here. There was a missing comma. Apart from that looks good. Skipping the elevator and taking the stairs, or going a few blocks to the bank. That's good. And the last one from this comma to the beginning of the paragraph, you can never go wrong with parking further away from the grocery store. Now this one looks good. Let's double-check. You can never go wrong with parking further away from the grocery store. No need for commas spelling looks good to the lack of diet. That looks good. And once you're done, just read through the entire paragraph one more time. So it says, you can never go wrong with partnering further away from the grocery store, skipping the elevator and taking the stairs or going a few blocks to the bank. The smallest increases in your daily step can lead to big result retest. See again, the small list would be ideal. If we wrote small, it wouldn't be as fitting. Smallest increases in your daily step can lead to big results. Reads us and there you have it. That's how you prove your texts reading backwards, It's up to you whether you want to do period to period or you want to include the commas in as well. So yeah, that's it for this lecture. Let's move on to the next step, which is the final glands. 17. Final Glance: The last step, which is a final glance. Now this one usually doesn't take very long because all you're really doing here is just quickly glancing through the document to see if you can find any mistakes they may have missed earlier. Now that we're on a computer, let's do the final step, which again I mentioned is the final glance. This one doesn't take very long. I'm just gonna read through it. So we have new final paragraph right here. And let's quickly skim through it and see if we can find any errors. So foreign three times throughout the day to Hobby quick healthy snack, then schedule your work out around it. There. One mistake, all you need is two minutes. And another very similar mistake to hit around of jumping Josquin, burpees, squats, push-ups or all fours says, bleak, I'm not even gonna try pronouncing that actually. Time it right before foods snack as a reminder to squeeze it in. Now look good. I mean, at this point you should have eliminated most of your mistakes. And there's a good chance that there's no mistakes left. But let's see, find three times throughout the day to Hobby quick healthy snack, and then schedule your there you go. I believe that's a misstep. That should be your not you are. This read it again, find two times throughout your DTU hobby, quick healthy snack and then schedule your workout to round it. All you need is two minutes to hit a round of jumping jacks, burpees, squats, push-ups, or all four says, timely before a food snack as a reminder to squeeze it in. There you have it That's a final glands with the final glass. It might seem very similar to the reading out loud. But I'm just reading out loud for the demonstration of this lecture. But when you are doing the final glands, the really cool is to just whispered and just skim through and just quickly read very past it and see if you can find any errors or quickly glance over at timing. That's, that's the title of this step. I'm just reading out loud again for the sake of this lecture. But yeah, that's it for this lecture and that is the final step. And hopefully that should eliminate all errors in your document. It is pretty redundant. And that's the whole point. We want to make sure that we have no errors. And over time, once you start getting better and better, you can start skipping a few steps that you may find aren't as necessary as others. One that I don't recommend skipping is the final glands are reading out loud or the Grammarly. But on the other hand, something like the text-to-speech, is that always necessary? I wouldn't say so. But again, that's really up to you. How, how much are you willing to eliminate the mistakes or how experienced which argue. Because the more experienced you are, the more you'll be able to catch errors in your first, second, or third one. But if you're not, if you're a beginner, then that's when you need those costs in the check-ups are various methods of checking for mistakes. That's it for this lecture, and that is the complete proofreading process. And I'll see you in the next one.