Transcripts
1. Introduction: Welcome to Job Ready, your introduction
to the program. So to help you at work. My name is Martin Guerrero. Today we're looking at Outlook, part of the Microsoft
Office suite of programs. Outlook is a useful program, whether you want to send emails, maintain a schedule, alright, thanks to your to do list. It is also the
standard email program used by many businesses. Today, I'll introduce
you to my class and how it could benefit you.
That out of the way. Let's get started. So in this video, you can
expect the following things. Look at a bit about me. What's in this class for you, is this class for
you requirements. We'll look at an example. We'll cover the project a bit, and we'll look at some
closing thoughts. That young chap on the
right hand side is me. A little bit about myself. I've got over ten years
of experience both in the business and personal
settings with Outlook, I like to think of myself
as being quite patient and understanding as well
as bank computer crazy. So I'm definitely passionate
about the subject. I like to think outside the box. I look for ways that
things can be done better. I've also been told that
I'm a great teacher, so you should have full
confidence as I take you through. Okay, so what's in it for you? Well, you'll be able to
develop an essential skill. Outlook is often a
minimum requirement when determining
your suitability. For a position in the workplace. You have to manage
your busy schedule. Digital communication is now an everyday part of our lives. Applicants or capacity to organize and track
your schedule. You about again, your
electronic independence. Learn how to utilize
our loop to better suit your personal and
business requirements. I want you to become
independent and not have to rely on others to
complete the basics. Is this for you? Well, do you want Java pill? Modern workplaces are likely to use Outlook for email services. Proficiency is often a
desired skill on job as advertisements may tokenize, outlook has the capacity to add multiple accounts from different
domains and providers. This allows you to track all your e-mails
under one program. You need to learn the basics. Are you getting started in
your technology journey? Have you barely
touched a computer? This class is for you. What are the requirements? As a minimum, you just need a Windows or Mac computer with at least Microsoft
Office Outlook, 2016 or later in store. You need a stable, a quiet and peaceful location to get the most out of this class. And lastly, you need
desire to learn it, just minding your own business sitting and Outlook
account of being quite happy with how we set things
up. And what do you know? We've got two new emails. Now. You can say who they're from. So depending on how the person's email addresses format of the person who sent
you the email, that name often pop in
this field right here. Sometimes the e-mail
address will show up. But regardless, it's not really a big deal we should
be able to tell. So this will be covered in more detail and
the project video. But essentially
you'll be sending me a test e-mail to a test
account that I've created. You need to schedule when a event ID you're
choosing and then take a screenshot or a photo
of this event and include this photo in the email. This just allows
me to say that you followed through on
all the instructions and you've created the event. Then lastly, we
need to encourage your personal email signature, which is important whether it be for business or
personal settings. So people can basically
see bit about youth when they send you an email
or reply to your email. Okay. So thank you very much
for your time so far. I'm just going to
close on how excited I am to help everyone learn. And we'll be covering
officer with the next topic, which is setting up the basics.
2. Setting Up The Basics: Okay, so now that we've just had a look at the introduction, we're not going to be moving on and looking at how you get started and Outlook and start doing what you'll
be needing to do. In this lesson, we'll be
looking at your account. And the first time to setup. This will include
things such as what you need to do when
you're using Outlook for the first time where
your computer and how you add your account will look at how you explore
the options and the settings available to you when you've
got Outlook open, then will be getting
you to create your first e-mail signature, which we're using to sign to
people when you send emails. Now with this out of the way, let's move on to the list. So I've got my computer
started up and we're going to have to go ahead
and open up Outlook. Do this. I click on the Start menu in the bottom left-hand
corner of the screen, using Windows 11 years. So I'm going to click where
it says type here to search. Type in the word Outlook. Click on the
shortcut right here. And that'll begin the
first time setup process. Now how would you set this up? What determined be determined by if you're using this
work or personal use. If it's work, your shortcut and account settings may have
already been set up for you. Whoever this will assure him
that you're using it for personal use and that
nothing has been set up. So you're going to
do it from scratch. Just gonna go ahead and
let Outlook do its thing. Might take a little while to
find any existing accounts. Alright, so outlook has
detected an existing account. Not going to worry about this. For the purpose of this class, we're going to use
a test account. This is called Martin
the Skillshare test, that outlook.com. Now obviously I don't
want you to put this email address in your
account setup screen. I want you to put your
own email address. But this is what I'm using
for this demonstration. I'm gonna go ahead
and click Connect. Again. Let Outlook do its thing. It might take a few
moments about the account. You may get this
notification here. If you do, there's
no need to worry. You can go ahead and click okay. And if you don't, again, there's no need to worry. You can just proceed
with the setup. The account spent
successfully added. You can see that here
with the text and the e-mail address has
shown itself right here. It might detect any
other addresses depending on your account. You don't worry
about this for now. We're just going to go
ahead and add the one. Click on Done. Alright, now that
Outlook is added, this is what you're
going to be presented with upon the first time. You're gonna get a
very basic overview before your options at the top
and all the other ribbons, your photos on the side. And you'll probably get
some welcome e-mails from Microsoft themselves. A lot of these other options
for pages in later lessons. But now we're just going to go ahead and click on the File tab. I look at the account
information page. Now that we've got the account
information page open, That's a few options
that we can see. We'll be covering a lot
of these generally. As a lot of these are
more advanced than the scope of this whole class. And something I wouldn't
recommend getting into as a beginning
user and outlook. But now we're going to look at some of these
options right now. We'll look at account settings, automatic replies, and
managing roles and alerts. Account settings is
pretty self-explanatory. This allows you to add extra
accounts or remove accounts, change your account name, delegate access to someone else. Download an address book, can change your profile, or you can manage profiles, which includes adding or removing existing Outlook
account as a whole. Next is the automatic
reply section. Clicking this will give you the option to add
an automatic reply. Reasons you might set
up automatic replies, for example, in the work sets, is when you might
be going on leave, you might want to let people know your business that you are unable to get back to their
messages in a timely manner. Hints you may set up an
automatic replies so they'll get that message when
they email you. We also have the
Manage Roles and alerts will be talking about
this in a later lesson. But essentially
all this means is that you can set up
rules which will tell Outlook to move a email with a certain criteria to
another place and outlook, i e, If you have
a shopping list, that email says shopping list, you can move that email to a folder called shopping lists. Next up is the optional section. I'm going to go ahead
and click on that. Again. A lot of these options here
in the Options settings for more advanced users
and something we won't cover at a basic level. What we will be looking at. Will be the general mail
and calendar options. Just looking at the
general options, this includes such features, such as optimizing your
account for multiple displays. Enabling a live preview. Personalizing your copy of Microsoft Office,
changing your username, for example, or initials, changing your fame
and your background. Next is the male Settings tab. Here, we can look
at such things such as always doing spell checks, creating signatures, and plank certain sounds when a message
arrives in your inbox. Lastly, we've got
the calendar option, just fairly straightforward
and includes the ability to set
your work time. Outlook will be able
to tell people when you're available based
on your workouts. You can also change
the reminder duration for calendar events
and other settings. The calendar, again, this is something that will be
covered in a later lesson. But now we're gonna go
back to the mail option. The reason for this
is we're going to actually create a signature. A signature is
simply what it says. If you send an email, you can sign off that e-mail with a signature
that you've already created. This can be useful in the
form of creating templates. If you want to search, if you want to send certain
responses to people without having to worry about typing
up the email as a whole. Or simply to let people know who you are and that you've signed off the email
when you reply to. I'm gonna go ahead and create
a very basic one right now. The signatures option, you can see that you can obviously
make a new signature. You got all your text options and settings. You can have it. So new emails
automatically create with that signature and the same thing
applies and forwards. I'm gonna go ahead and
make a basic ones. When I click New, I'm going to type in my name. It go in here now
that I can type in a signature kind
regards space, Martin. And then if this was
a business account, you might want to
put your position. You could go position
title goes here. Then you can put
your company name. Obviously don't
type company name. Title goes here, make
it relevant to you. Then you can also put
your contact number. So I'll just put a fake number. Then you could also put
your email address. Once you've done this, you
can go ahead and click Save. Also going to quickly make it so that your message
is populate with that. So that's all good. Click Okay. Click Okay again. And I'm just going to quickly show you what this looks like. So if I click on new email, the top-left corner here, my signature has now created. That's how you set
up the basics. I look at the options that
the settings available to create a signature
wants the next lesson.
3. Checking and Sending Your Email: Now we've had a bit of a
look at getting started, looking at the options
available to you in Outlook. We're gonna be looking
at in the next section and that is checking and sending your email and
what that entails. So we'll just go ahead and
look at the next slide. So essentially in this lesson
we're gonna be looking at how we check your
inbox for new emails. But sort of formatting
options that are available. One, we're sending e-mails
or replying to emails, just changing the text, changing backgrounds,
that type of thing. We'll be looking at how
we can reply to emails, how we would send an
email to someone. And that will also be making
sure that whatever we do, we include the signature that you would have set up
as per the last lesson. Alright, so we're just minding your own business sitting
and Outlook account of being quite happy
with how we set things up. What do you know? We've got two new emails. Now. You can say who they're from. So depending on how the person's email addresses
format at the posterior, the email, their name often
pop in this field right here. Sometimes the e-mail
address will show up. But regardless, it's
not really a big deal. We should be able to tell who sat us the e-mail by
looking at it further. As you can see, I'm
very popular and I only have myself as a friend. So I set myself some emails, but not to worry, we are going to have a
look at the emails anyway, just see what's happening. You can tell for starters, the e-mails and new
because these e-mails here from Microsoft grayed out and just have a
plain gray banner on the side and plain gray. These e-mails here have a blue highlight on the
side and this bar here. And there also have blue texts, texts in the form of
the subject line. You can also tell that
that new because on the left-hand side
of your screen where you can see
your email address. You've got Inbox. And the number two
is highlighted text. We're going to have a
look at the first email and we're going
to reply to them. And then lastly,
we're going to set a brand new email to someone. The first step is to go ahead and click on
your new email. You can see here that the e-mail is from myself with
this e-mail address, which I have blurred out. However, you can read
the email which says, hello friend, I hope you're having a safe and
happy Christmas. I'd like to let you know I've received a postcard you sent me. Can you please let me know? Should be coming to my
New Year's Eve party. Regards to your friend. So we're going to
respond to the same L. I'm going to click on Reply. One thing to note,
if this email has been sent to you for
more than one sender, you're going to need
to click on Reply all. But because it's
from one person, you can see that's the case by the fact there's
only one name here. Go ahead and click on Reply. Since we've clicked on Reply, the subject is just
going to be our E, signify that this is a reply. The previous subject
line which was Mary Excellence.
I'm just gonna go. Hello friend. Thank you for your kind forts. Yes, I will be attending. Now, you can go into your signatures on the search that you
would have created. This is a suture I made
from the previous slide. And you will note that the
signature is posted here. And that way you can effectively sign off the email
to formal manner. I'm gonna go ahead
and click on Send. You've sent your first e-mail. Next, we're going to
look at the other email. Now here we're going
to look at some of the formatting options. You can see here we've received this e-mail from outer
stressed friend. The email subject lines
says Help friend. And the e-mail
itself says, Hello, I was taught me this email what an excellent muddled
up the next paragraph. I can't get the font to be consistent with the
rest of this e-mail. It says, I want to know
what I had for breakfast, but I can't quite remember. Maybe I should get maybe I should try and get
more sleep next time. Best wishes your friend. Well, quite simply, we
have to help her friend. Now to do this, we're
going to click on Reply. Looking at the font options. By default, when you
reply to an e-mail, you're gonna get your thoughts, which by default
will be Calibri. Font size, which by default,
in this case is 11. A lot of other options. We're not going to
cover all of these. We have already looked at. Though, for example, however, we're going to look at what
we can do to help our friend who has stress model, right? The next paragraph, as I said, quite simply, the best
way to do this is to highlight a section of text. For example, this hello, our line here, which is
in Colibri size 12 font. Then you want to go ahead
and click on Format Painter. With this selected,
you can left-click, drag and highlight
this paragraph. As you can see, now, it's changed the font
to be consistent. Rest of the message. This essentially just takes the existing line of
texts and changes another line of texts to match that previously selected text. That way, if there's any
font or formulating issues, you can quite quickly
change the rest of your email to make sure that it's in line with what
you want to send. I'm gonna go ahead
and go type Hi. I've fixed the e-mail. You can thank me later. If for example, we wanted
to change the size of font, we will go and select
this line here. Would go and pick
a suitable font. We're going to pick something
fairly easy to read steel. And you can also
change the font size. You can either do that
with a drop-down menu here over the
incremental options. Clicking this will make the font larger and clicking this
will make the font smaller. Your note here that some of the text is underlined in blue. This is simply an
inbuilt spellcheck and allows you to check and amend any spelling errors and formatting errors you
might have in your emails. I'm gonna go ahead and
right-click on the line here where it's giving me the
option to add a semicolon. I'm gonna go ahead
and click that. And now you can see
here that because it's a new account and it's the first time I've used
that spell check option. It's going to give you
some other suggestions, which is going to go ahead
and click on, got it. And then we're going
to click on a new line at the signature. Go ahead and click Send. Now we've reply to the email
and hope that our fred. Lastly, we're going
to look at setting a brand new email and looking at some
other options there. To do this, I'd like
you to go and click on new email in the top-left
corner of the screen. Now that we've
clicked new e-mail, we've got a brand
new email upset. I'm gonna go ahead
and send it to ourselves to make things simple. Now, if you were to set
it to multiple persons, you would push the
semicolon button on your keyboard and then type
in another email address. I'm going to copy and
paste this as an example. If you wanted to
send another e-mail, I'll send the email to a person who wasn't the direct recipient. You would use the CC
field as shown here. But now we're just
going to type in a welcome message in
the subject line, since we're just using
Outlook for the first time. So what we're going to go with, I'm just going to type in
the word Welcome and go. It's great to have you here. Now that we've typed
and prepare the email, I'm going to just go
ahead and click Send. Now that said onto
the next lesson.
4. Folders and Rules: Okay, So we've had a look at some emails and what
we can do an outlook. We're not going to be looking at folders and roles and
how are we going to swap things out and make
everything look nice and tidy? In this lesson, we'll
be looking at how we create and manage folders, how we fall emails, that is how you move emails into those files that
you would have created. Setting up rules for
easy categorization, and how you can delete emails, including deleting
them permanently, that we're no longer
be in your inbox. With this. Now, out of the way, let's
move on to the lesson. Alright, so we're here
on Outlook and we've got the emails that we looked
at from previous lesson. Now we're going to
look at how we create manage folders and what we can do with the e-mails
that we've got here. So what I'm going to do, you probably wouldn't
do this ordinarily. You'd maybe make a folder based on what you
want to go in there, such as precedes or invoices, or you'd call it a favorite. But just to keep things simple, I'm just going to
create three folders that match the subject
lines in these emails. So the subject line for this
email is Merry Christmas. The one for this email
is helped friend exclamation mark and
the one this email is. Welcome. So I'm just gonna
go ahead and do this now. So we've your e-mail
account added to Outlook. The easiest way to
create new folders is to simply go to where it
says inbox right here. And right-click on this. You can then click on the
following option, new folder. Then simply all you
need to do is go on your keyboard and type the
name of your forwarder. So like I said, we're
going to make it the same as the subject lines
here, here and here. This one's going to be
called Merry Christmas. Then you can just click
out of that, that's done. I'm going to create two more. So this one is
going to be friend. Click out of that and then
right-click new folder. And this one's gonna
be called Vulcan. Now these are done. How do we actually drag and drop the e-mails of those
folders and file them. You simply just left-click on
the email with your mouse. Move it to the folder
you want to move it to, and then release. You can see here
that now we've moved this e-mail into that folder
so that one's been filed. Just gonna go ahead and quickly do the same with the other two. Now we filed those
e-mails. Alright. So now that we've
moved those e-mails into the photos we've created. We're going to look at how we
can automate this process. In a way you can do that
is by creating rules. So our role is just simply a feature in Outlook
which allows you to move emails automatically to a folder that you've created to help you manage your inbox. Better. Reason you might do this
might include for work uses, if you're managing
invoices and your role, you might want to
create a folder called invoices and
automatically move any emails that have the subject line containing the word invoice to that folder? Automatically. If I were to go
ahead and do this, all we need to go to the
top-left corner of the screen and outlook where it says
File and click on that. I would need to go to where it says Manage Rules and alerts. Click on that. Then you've got the rows
and alerts box here. Simply going to create a row. Now if you're a current recall, we created a folder
called Welcome. So what we're gonna
do is just create a rule for any emails that can tell you the word welcome
with a subject line. They will go into that
folder automatically. This dubious click on new row. Then where it says
stay organized under step one or
select a template. We're going to go to where
it says Move messages were specific words in the subject to a folder to exactly
what we want to do. So click on that step to
edit the row description. By doing this, we
would need to click on an underlying value where it
says with specific words, we're going to
move ones that say welcome. So that's what we want. Click on that. Type in the word Welcome. Click on Add. Click. Okay, It's in
that search list. And then we want to go
in the subject merit to this specific specified
folder. Click on that. Then we've already got it
here under the inbox field. We want to move
it to the folder. Welcome. So click on that. Click Finish. There's no other outbreaks to the options needed. Click Apply. Let that do its thing. Click Okay, then go back. So it looks all the same. However, we're going to
extend a test e-mail to ourselves or bulk him
in the subject line. And you'll see that
the email will end up here automatically. Off the screen. I'm just going to send
this e-mail to ourselves. K. So that's set. We just have to wait a few
moments that to arrive. So we've waited a few
moments and we can say that the email has arrived in
this folder automatically. Thanks to the rule
we've created. You can tell this because
the welcome folder that we made has the number
one next to it. I click on that. You can say that that
e-mails come in just now. But for whatever reason we don't want to hold onto these emails. We're going to look at
how we can delete these. So simply you can
do it two ways. You can either click on the email and press
Delete on the keyboard, or you can do what I'm
gonna do and click on the little recycle
bin icon here. That has moved the
deleted items section, which is itself a folder. And that has been removed. Now it hasn't been taken
out of the welcome folder, but it's not
permanently deleted. You can simply click
on this icon again or press Delete on your
keyboard and it will be removed permanently. You get this pop-up box here. It says this will be
permanently deleted. Continue. I'm going to click Yes.
And now that's gone. So now we've covered
all those items. It's time to move on
to the next lesson.
5. Managing Your Calendar: Alright, so we just have a
look at folders and roles. We're now gonna look at the
calendar and Outlook and how you can use a calendar
to get organized. So in this lesson, we'll be looking at how you
check the calendar, how you accept
invites to meetings, and how you can write meetings. Using the calendar is quite
a powerful scheduling tool as it allows you to set
reminders of multiple devices. However, we'll just
be looking at how you use the calendar on a PC. But regardless to see how we can be especially
in a business setting. So with that out of the way, we'll move on to the list. Alright, so back in
Outlook and now we're going to have a look at how
we can manage the calendar. Now, you need to go through
the calendar icon in the bottom left-hand corner
of your screen, right here. It's gonna go ahead
and click on that. And you can see here,
it's pretty standard. You've got all your
dates in there. I have actually put a few
meetings in here already. As you can see. Essentially, if you
haven't meeting on your calendar is going to be identified by the
time moving the date. And it's going to have
the title of the meeting, and it's also going
to have the location. So for example, we've got this business presentation
here on the 12th of July. We've got a large, on the 21st of July, you can see this one here is eight AM and this
one here is 12 PM. Now we've had a look at
just checking the calendar. We're going to just
have a look at a few of the other options that you can use in the
calendar itself. New appointment is
basically just appointment, a sudden your own calendar. Essentially like a reminder that you've got
something coming up. New meeting is if
you want to have a get-together with
another person or more, you would use that. You can use new items to create e-mails, appointments,
meetings, contacts. It's basically a combination
of these two options here. You can go and change the
calendar to just show today. Basically just shows and
highlights today's date, the next seven days. Or you can arrange it to be
viewed as per the workweek. So Monday to Friday,
the calendar week. So Monday to Sunday
or for the month. So we're just gonna
go back to our inbox. And as you can see here, we've got these e-mails here. Now. They're actually not e-mails,
invitations to meetings. So we're gonna look at
how we can accept those. So we've got this one
here for my soul, which is a project catch up. And you can see here it's got the date that the
person's proposed, the time, who it's from. And it actually has
a little overlay, overlay of what it looks
like in your calendar. Now you can see here that
no response is required. Just because it's been updated automatically since on the
one that's created it. So that one's fine. We don't need to accept this one. We don't need to accept. This point will be organized. However, this one's coming
from someone different. So this is basically just saw wanting to invite us to
go for a walk in the park. We can see the date. Again, it's shown here
suddenly there, 23rd of July, 2022 and the time
and the location. However, since you
can see there's view that overlays
with your calendar, we can see that we've
actually got it looks like two events that are going to clash with this
request date here. So what we can
actually do is we can, we can decline it. However, we can actually
go and propose a new time. So you can be tentative, which basically means
that you might go. And then you can use this option here to propose a new time. So we'll just postpone
this tool the following days since
it looks like we're pretty busy on that Saturday. So you'd go to that arrow. There. You go to the date, click on the date. And then you've got
the time starting at 12 and then finishing at one PM, then all the attendees
are selected here. So these are the people, this is the person that
sent us the invite. And then this is us. And then we just want
to go and propose time. And then you click and send. It shows that the current
time is that the 23rd of July and then one we're
proposing to as a 24 says Send. And now that's gone back to the person to basically
let them know that, Hey, we can't make it, but we might go if you
can accept this new date. We've looked at how we can
accept invites to meetings. We're going to look at how
we can create a meeting. So go back to the calendar. Quite simply. All you do is click on the date. Then go to the top left
here it says New meeting. And I'll just move this across. And then you have the option
to create the meeting. The date has already pre-filled based on what
we've clicked on previously. We're just going to call
this one, will go barbecue. So BBQ, you can choose the attendees so we
can put ourselves, we'll just put the
person, the other, invite for the other
meaning to us as well. Then we will go and pick the time using this drop-down box
here we'll go three o'clock. We have a quite a light one. If you want it to go
for the whole day, you just take all day. But we won't worry about that. Then we'll just go.
Location is optional. You can either specify the
location by saying, Hey, we're having a barbecue in the park at the local
community center. Regards. Or you can pick a location. Now, outlook can actually bring in live locations
for Peru places. If you're using it for work, you could create a meeting. For example, when
an office room, I'm not using this out of an office or out of
a business location, so I don't have any
of those options. But if you were to
type something, you could go like hotel. Then it gives you options here. These rural places. Or you could just say hotel, which isn't a real place, but it makes it look like it is. But once you've done that, you can go and click Send. And you can see that's
created in our Kaelyn now and it's waiting to be
accepted by other people. All right, so now that we've
had a look at the calendar, we've had a look
at how it works, how to check our schedule, how do you create meetings and had to accept meeting invites? With that? Go on to the next lesson.
6. Contacts & To Do List: Alright, so we've had a look at the calendar, what
you can do it. Now, look, we're now going
to take it a bit further and look at the contexts
and To Do list. In this lesson, we'll be looking at how you
create a contact, how you use Outlook to
follow up on an e-mail, and how you can set a reminder to make sure you keep on
top of your busy schedule. Now that we've covered this, we will move on to the lesson. So we've just had a
look at the calendar. We're now going
to go and look at contexts and the to-do list. So essentially what
you are going to be doing is we're going to have
to go and create a contact. So how did you do this
is pretty simple. You just need to go
to the bottom left corner of the screen where you've got these
two people here. Click on that. And now you can see we're in
the context page. In here. It's basically what it says
it is you can create contact. That way if you want to send an e-mail that will show up in your contacts list and you can easily pick them
as the recipient. Your options here are
pretty straightforward. So we've got new Contact,
new contact groups. So you can basically create a contact which was
a group of people. You're items, which is just an expansion of other options that we've
already looked at, such as e-mails, appointments,
meetings, and contexts. You can delete a contact, you can create a new meeting. So we already have a
contact here as well. So essentially if you click
on this Contact and click meeting is going to include
this contact in the meeting. By automatically. We've got some other
options here which we won't worry about. You can basically change
the view in a contact page. Again, we weren't really
worried about this too much. The main one you really
need to look at as people. You can essentially
move your contacts. You can move them in OneNote. You can follow the context, someone else they
had them and you can also share the contacts. The rest of the options here, we don't really need to touch on for what we're
gonna do today. We're going to just move on
to creating a new context. You do this by clicking
on new contact. You put it in their full name. So we'll just go
this person company is just going to
be a made up one. So we'll just go fake company would just make
this person a CEO. And then it basically
files as this person. Next we have to put in
the contact information. So we're going to
start by putting in their email address. We just go this person
at Outlook.com, which is again an
entirely fake email. This is how it will look
like in the contact card. And then you can
add other things such as businesses, home, fax numbers as
well, if you like, and a personal physical address. Not going to bother with that. There are other
customization options here, such as adding a business
card or a picture. But again, for most of the time you'd ever
need to bother with that. You just need to create the contact and
then just save it. So I'll click Save and Close. Now if I go back to my
inbox and go to new e-mail, I can go to this person, so I'll just type in
this and then they come up here as a recipient. And I could send
an email to them. That's how you
create the contact. Moving on, if you
need to follow up on an e-mail, it's quite simple. So say, I've got this email here which is from
myself and it says, Are you going to reply? You've got this little flag
here which basically flags as a to-do item or allows it
to be listed for follow-up. So I'm just going to
click on that once. And now it's got a
light red background and flag has changed
to a red color. As phi go to down here it says like the little
checkbox, but the tick, it now actually brings
that email here, something that needs
to be followed up on, that basically just brings it to a separate list to Outlook, which lets you know
that you've marked that email to be
followed up on it. It's just there to
be followed out and reply to at a later date. You can also That's yourself
reminders via this option. And the way you do
this is quite simple. We're already in the
to-do list page. You just need to click
where it says new task. Then you just put
in your reminders. So we can just say
buy groceries. Start date is when you
actually need to do it. So we'll just say 31st of July. And the due date is when
you need to be doing it by the actual reminder
itself comes in this section here where it says reminder at the
moment it says none. But if we take reminder, we can set it to be reminding us either the day prior and
you can change the time. We'll just go midday. So now you just click
Save and Close. And now you can see that this reminder shows in this
section versus this month. Once we've completed the
tasks that we've set, all we followed up to the email, for example, the one we
marked follow up later. You just click on the flag
and it removes from the list. So now that we've had a look at the context and
to-do list section. We'll move on with the lesson.
7. Your Project: Okay, so now we're almost
at the end point of this class and we have to go
and put everything together. We're going to do that
with the project. The project. What you need
to do is you need to send an email to the test account we've used throughout
our lessons. That is Martin Skillshare
test at dot com. When you're sending this e-mail, you need to include your
name in an e-mail signature. If you're not comfortable
or feel free to use a fake name that goes
for anything else. The project, the
information here does not need to be legitimate. You can use fake information, do whatever you feel
comfortable with. Now in the signature, you need to also list your
position and company. Again, use bank information. No personal information
should be used. That can include your position, your company, and
contact information for the company that
you're working at. Please. A photo or screenshot of a meeting that you've
created in your calendar. And use this when you're sending the e-mail to confirm that
you've created the meeting. The e-mail itself can be
about whatever you like. It just needs to be at
least a sentence long. And it needs to have
that screenshot of the meeting from the
calendar in there. Now that we've gone
through all that, I look forward to giving you guys feedback
on your project, which I will do replying
from that email address. So please feel free to review
all the lessons if need be. Go for auto. And then I'll be critiquing you as the projects come through. So again, thank you and
look forward to it. Okay. So I'm just going to
quickly go through how we would complete the project that's going to be required of you
for this class. So I'm already in my account. We're going to start off
making an event to go to the calendar here in the bottom left corner of the screen. Click on that. We will scroll down and make this one
a bit further out. So we'll go for the
first of September. So just right-click on
the 1st of September. Go new appointment. And then you can just call
it whatever you'd like. I will call it lunch
with the firm to 1230. Just have a quick one. You could put in that location as we've touched upon before, but we're just going to
make this quite simple. Just go Save and Close. Now the event has been created. Now what we need to
do is we need to just take a photo or a screenshot and share it with
ourselves just to say that we actually
have done the event. We can say that it's there. Just hover over the event
and you actually get this ribbon here with
some additional info. You can say the event name
is their lunch for the firm. The date Thursday, the first is September 2022 and the time. And also that bell
icon there indicates that a reminder will be sent out 15 minutes
before it starts. So what we're gonna do is you can take a
photo if you like. But since we're on
a Windows computer, I'm gonna get you to press
the Windows key Shift. And S at the same time. You will then be prompted
with a screen snip option. You can then drag and select with your left
mouse button over there, banner here, and release. That's now a copy
to the clipboard. So that was all good to go. Again. Feel free to take a photo and attached to it in
the e-mail if you wish. But we just can't
do it this way. So click on the letter icon
and go back to your inbox. And we're just going to
send this to ourselves. Let's go new email. Martin, Skill Share
Tests, LLC.com. Then we'll just go
lunch as the subject. Then it's going to be trust me. So just put hi Martin. Whichever grading you'd like. Don't forget about lunch. Late for you to miss it. Again. Feel free to put it
in whatever you like. It's up to you. But now we have to paste that
screenshot on the e-mail. So just right-click
on the email. You've got this symbol of a clipboard here,
which says paste. So click on that. And the
screenshots pasted the email. So all we need to do now
is we need to include the signature that we've
created for this class. So you go to the
signature icon here, the Option click on that arrow. You're signature will
then be visible. There'll be other whatever
and then you caught it. My case is Martin. Click on that. Now the signature that I've
made is there in the e-mail. All that's left to
do is click Send. And then that one's done. Now, the e-mails will be sent to me so I can
give you feedback, but feel free to take
screenshots them as well. Do you upload them to
the project gallery? That concludes this tutorial. Thank you very much and we'll get on with the rest
of the lessons.
8. Conclusion: Alright, so that brings us
to the end of this class. I'd like to thank
everyone for your time. I do appreciate you
coming this far. I do hope you've
learnt quite a lot. I'd like to remind
everyone before we finish about the project. If you need a recap of
what that's all about, please feel free to look
at the project lesson. Don't forget to leave a review. I really would appreciate that. And please look out
for more courses that are much be publishing
in the near future. I'd really like to have you participate and hopefully you get quite a lot out
of those courses, just as I hope you
did for this one. Alright, so I hope
you guys will enjoy the rest of your day and
I'll talk to you later.
Martin Guerrero
