How to Work Fast & Get More Work Done in Less Time

1. Intro: Hello there. Are you an aspiring entrepreneur or student who wants to achieve success in his, her career by finishing your task as soon as possible. If yes, then keep watching this video because you are about to embark on a journey that will revolutionize the way you work, the way you achieve, and the way you succeed. Introducing the productivity fast lane, a dynamic program designed to revolutionize your work efficiency, boost your achievement, and transform your path to success. This course will help you work faster and get more done in less time. Productivity Fast lane is your passport to mastering the art of working faster and achieving more than you ever thought possible. Imagine if you could finish your 3 hours task in just 2 hours that is guaranteed at least one minimum hour. You will save every day 7 hours a week, and it's 28 hours in a month and 336 hours in a year. You could save for the things that matter most to you. You can use your saved time to upgrade your skill set. Or you can spend more time with family and friends. Who with you would like to get social, to feel the happiness and love around your loved one. Or you can also finish your next week or month goal earlier, which ultimately gets you ahead of 95% people of your industry. Isn't it awesome? Yes, it is. This course contain mindset mastery to step up your mental game, develop the discipline, resilience and mindset for success. A mindset that will guide you in everything you try. Innovative problem solving, develop the agility to overcome challenges without missing a beat. Cultivate creativity and resourcefulness as you tackle obstacles head on. Efficiency unleashed. Say goodbye to the days of slogging through your to do list. I will unveil powerful techniques that will ignite your workflow, Allow you to accomplish tasks at a pace you have only dream of strategic time mastery. Discover how to weld your time. Like a seasoned pro, learn to identify your most impactful tasks, prioritize them, and watch your productivity sol to new height. Why? This course is ultimate game changer, because this course, design it with action oriented approach means no more passive learning. Dive into accesible steps, real world examples, and head on exercises that ensure you are not just learning, but also applying for tangible results. Battle tested techniques crafted by seasonal productivity experts who have excelled in demanding environments. These strategies are not just theory. They are tried, tested, and guaranteed to deliver results. In today's fast paced world, time is your most valuable asset. How you manage it can make or break your career aspirations. The secret to achieve your goal is not about working longer hours, it's about working smarter more efficiently and with lesser focused. So are you ready to step into a world where your productivity knows no bounds? If yes, then jump to the next video and lets get started. 2. Why Can’t You Work Faster: Hello there. In this video, I will explain why you can't work faster. To make you understand, I am taking my own example, the video you are watching right now, to make such videos required minimum of three steps. These three steps are writing, recording, and editing. These three steps are part of the same tasks and dependent on each other. If I want to work fast, I have to be fast on all these three steps. Let's say I'm good at writing, but I am super bad at recording if that's. So no matter how fast I am at writing and editing, all my extra time is consumed at the step of recording. That's called bottleneck, where the process of work flow gets stuck or slow it down. In my example, the bottleneck is step number two, means recording. At this step, the process of creating videos get stuck. If I want to work fast, I must get better at recording as well. But wait a minute, this is just an example. I am already better at all these three steps. If you are also facing a bottleneck in your process, I suggest not to ignore it, because it's going to exponentially reduce your productivity. Fast work is simple. It's not about being faster at the things you do well, but those you do slowly. In the upcoming video lectures, I'm going to teach you how you can get rid of portal necks from your workflow with the help of some strategies which will help you work faster and better. So let's get started. We. 3. Single Tasking - The Secret of Optimal Results: Well, you may be among one of those foxes who thinks working on multiple projects can be appealing, especially when you want to avoid getting bored with the same kind of work. However, attempting to divide your time equally between projects may not produce optimal results. Many people mistakenly believe that by multitasking, we can work across all projects and can finish them all at the same time. However, the truth is that switching between taxes decrease our productivity. I know it's hurts, but that's true. And not only that, getting distracted becomes easy too, which can result in a 20% decrease in performance for each additional project. When you work on two projects, it's not balance of 50, 50 split, but more likely a dismissed 40, 40% afford for each goal. I mean task. Similarly, when we juggle three taxes, it's not an equally distributed of 33% for each, but rather a mere 20% dedication for each project you do at the same time. This is simple math you can do. Now suppose you find yourself dealing with several important projects simultaneously and want to minimize the negative impact of context switching. Here are some tips for you. Number one, don't commit to future taxes until you complete your current project. Treat those upcoming taxes as optional until you finish what you are currently working on. This approach allows you to maintain focus and prevent distraction from accumulating. Number two, if your boss assign you a second project while you are still working on one, ask for guidance on which project should take priority. If your request met with resistance, take the opportunity to explain the benefit of single tasking. Emphasize how it can enhance your performance and contribute to the company's success. Number three, when switching between taxes, take short break to mentally transition and avoid attempting to do multitask. These breaks give your brain a chance to reset and refocus, allowing you to bring your full attention to the next project. Number four, some projects might require a significant amount of time to complete to prevent other projects from being delayed excessively. You can allocate dedicated time block to work on them each day. By setting aside specific periods for each project, you ensure progress is made on all fronts without sacrificing quality or productivity. By implementing these strategies, you can navigate multiple projects, effectively, maintain your productivity levels, and deliver exceptional results across the board. Well, that's all I wanted to express for this video. Let's jump to the next one for more. 4. Energy Levels - Right Task For The Right Moment: Sometimes within a project, you may come across tasks that are more challenging than others. These tasks could be difficult due to factors such as your skill set or the nature of the work involved. It is a common temptation to put off the difficult tasks and start with easier one. However, when you finally get around to tackle the challenging tasks, you may find yourself lacking the energy and motivation necessary to complete it. Working under these conditions can significantly slow down your progress to address this issue. One size fit all solution is to prioritize and tackle the hardest task first by organizing your daily activities based on their energy requirements. You can optimize your productivity. Taxes that demand high energy, such as analytical work that require deep focus, should be scheduled when you have the most energy level. On the other hand, taxes that require lower energy levels, such as creative work or brainstorming, can be accomplished during periods of low energy. Both types of taxes are important, but aligning them with your energy levels allow you to complete them more efficiently. Here is a simple exercise you can try for the next three to five days Regularly. Notice your energy and well being every one to 2 hours, excluding sleep rate your energy levels on a scale of one to ten, with one indicating low energy well being and ten representing optimal energy well being. If you observe any factors that may impact your energy levels, such as consuming coffee, exercise, or having a restless night, make note of them as observation. After gathering this data, you may notice patterns in your energy levels at specific time each day. Use your highest energy periods to tackle the most challenging tasks. If your peak energy time slot is not available, utilize the next best time slot available during periods of low energy. Focus on completing less demanding or creative tasks that don't require deep concentration. By aligning your taxes with your energy levels, you can optimize your productivity and make progress more effectively within your project. 5. The Power of Challenging Yourself: Hey, there in this video I will teach you a simple exercise which will going to help you increase your productivity and speed of working. I bet you may have heard this line before. Practice makes perfect. Yes, it does. However, simply going through the motion without pushing yourself won't lead to improvement. To increase your work speed and productivity, it is crucial to approach your tasks with intentionality. Here is a time challenge that can help you continuously improve your speed. First, determine your preferred in length. Example 20 minutes. Identify the longest duration in which you can comfortably work at your fullest speed without feeling drained. Each time you begin assessing, aim to surpass your previous best time. This exercise assume the presence of a measurable metric to track your work output per unit of time, such as words written, calls made, or pages completed. Your field of work lacks such quantifiable measures. You can adapt the metric to any two minute starks that propel you forward. Initially, you may find yourself setting new records every other day. However, as you gain experience and refine your skills, breaking your own record becomes more challenging. During such times, it's easy to become discouraged or feel stuck. When this happens, shift your focus to executing the tasks at hand the best of your abilities. If you feel capable of surpassing at least half of your record, dive in right away. However, if your level of focus is too low to achieve this, taking a break can help you work faster once you return. If your records constantly hover over around your high number without noticeable improvement, it may be an indication to increase the session length. By following this approach, you not only enhance your speed, but also build endurance over time. This intentional practice help you sharpen your skill, enabling you to tackle taxes more efficiently and effectively. 6. Flow State: When your skills align perfectly with the level of challenge you experience, optimal productivity. This state of work is known as the flow state. You become deeply involved in your work and nothing else seems to distract you. However, maintaining this state of flow requires a significant amount of concentration. If you are unfamiliar with working in a flow state, every passing thought has the potential to disrupt your focus. During a work session, your mind can wonder anything jumping from thoughts about forgotten grocery items, concerns about future project phases. Without an effective strategy to handle these thoughts, you may start to feel overwhelmed and lose your focus. As productivity expert David Allen emphasizes, your mind is for having ideas, not to holding them to maximize the time spent in a state of flow. It's essential to offload those thoughts and ideas somewhere else. Like notebooks, here is a simple brain dump exercise for you that can be completed in ten to 15 minutes to achieve the state of flow. Number one, grab a piece of paper and dedicate five to 10 minutes to write down your worries or concerns about the current project and your personal life. Allow your thoughts to flow freely without judgment or interruption. Number two, if you feel overwhelmed by a seemingly less work load, create a comprehensive list of all the taxes you can think of. This helps you bring clarity to your responsibilities and gain a better understanding of the big picture after that. Number three, assess the importance of each tax. If a tax is not essential, consider deleting or postponing it, freeing up mental space for more pressing matters. Next step number four, identify taxes that are related or can be grouped together. By batching similar taxes, you can save time and streamline your workflow. Number five, organize your list based on urgency and importance. Determine which tasks require immediate attention and which can be tackled at a later time. By the way, in few upcoming videos, we will learn how you can prioritize your task as well. For now, step number six, transfer the prioritized tax to your to do list or calendar, ensuring they are integrated into your workflow system. While the process may seem simple, the power lies in transferring your thoughts from your mind onto paper. By externalizing your thoughts and ideas, you free up valuable mental energy that would otherwise be expanded in trying to retain them. This mental decultring allows your brain to allocate more energy towards focus and concentration, leading to a notable increase in speed and efficiency. By consistently applying the brain term technique, you can optimize your time in a state of flow, improve your overall productivity and experience a heightened sense of clarity and focus in your work. 7. The Power of Checklists: As a knowledge worker, you often encounter recurring taxes even though each project may have its unique aspects. Example of such taxes include troubleshooting issues, project planning, or conducting research. When tackling complex projects, a significant portion of our time is spent figuring out what needs to be done and why. Each time we begin a work session, we find ourself having a recall what was done previously and determine the next steps. Perhaps you possess the ability to focus effectively, but you still find that it takes around 40 minutes to fully grasp the understanding of a task and begin the actual work. However, by implementing a simple, powerful tool, a checklist, you can significantly reduce this time and increase your efficiency. Here is how you can create an effective checklist. Step number one, define the purpose of your checklist and outline the specific step you would typically follow for a given task or project. This initial framework set the foundation for your checklist effectiveness. Number two, test the checklist by strictly following the outline steps and nothing else. This approach allows you to assess the checklist accuracy and identify any potential gaps or areas for improvement. Number three, if the results of your test do not align with your expectations, use your observations to correct and expand your checklist. Incorporate any missing step or adjustment necessary to improve its effectiveness. Number four, test the revised checklist once again and repeat this iterative process until you achieve an accurate and reliable checklist that constantly deliver the desired results. If you aim to enhance your overall work speed, you may consider creating a time management checklist. This checklist essentially takes the form of follow chart that guide you in determining which project to prioritize and work on. By adopting this approach, you avoid waiting for a delayed project to resume progress. Instead, you can redirect your efforts toward another project, such as Project B. Ensuring optimal utilization of your time By embracing the power of checklists, you streamline your workflow, minimize cognitive load, and enhance your overall productivity, whether it's for complex taxes or managing multiple projects. Checklists provide a tangible framework that guide your actions, eliminates guesswork, and ultimately enables you to work more efficiently. Please check the resource area. I think I may have ed a few checklists for you to make your work easy. You can start with these checklist templates and later you can create your own. Well, that's all I wanted to say for this video. Let's jump to the next one. 8. 2 Factor Work: Time management can only get us so far in being productive. The real factor that determines how much we can get done is how complicated the task is. When a task is simple and easy to understand, we naturally work faster. Well, I consider myself a perfectionist who always strive for excellence. I really don't like doing medicure work, but I have learned that if I try to create something amazing from scratch, I can end up spending a lot of time just thinking about it. And brainstorming here is what I have found. It's often easier to figure out what's wrong with something than to explain what's right about it. Fixing mistakes or improving existing work is usually faster than coming up with completely new and groundbreaking ideas. We can use this knowledge to our advantage. Perhaps I would like to mention few advices that save me a lot throughout my working experience. First, the next time you start a task, challenge yourself to finish it as quickly as you can, even if it means the quality of your work is not perfect. At first, allow yourself to create work that might not meet your usual high standards and resist the urge to add it or polish it during the initial phase. Second, to avoid getting caught up in perfectionism, set a timer as a reminder to work with speed. Once the timer goes off, stop yourself from making any more changes or additions after completing the first version of your work. Give yourself the freedom to fix and improve the parts that you are not happy with. This approach might seem strange at first because it's feel like doing the work twice. However, the mental efforts required in the beginning is much lower, which helps you finish the tasks much faster, sometimes even two times faster. The important question is, are you willing to accept work that is not perfect? By letting go of the idea of perfection in early stage, you open yourself up to make quick progress. And growing, embracing imperfection helps you overcome the t of perfectionism, leading to increased productivity. And allowing you to accomplish more within the given time. 9. Optimal Focus and Motivation: We all know that works become more efficient and productive when we can concentrate fully. However, achieving that focused estate is not always easy. Sometimes we struggle for a long time before finally getting into the zone. Sadly, many people give up before reaching that point. But there are mental strategies that can help you speed up the process of entering a focused estate. It all start with being intentional. In our approach to work, there are a series of activities and ritual that productive people commonly practice. Let's know these activities so we can also get into the zone of focus. First, clean your work space or room to create an organized and deculted free environment. Second, take a moment to groom yourself and present yourself at your best. Third, consider taking a refreshing cold shower if you are at home, as it can help navigate your senses. Fourth, nourish your body with a healthy meal or snack to provide the energy and nutrition need for optimal performance. Fifth, engage in a short workout or physical activity to increase blood flow and awaken your body. Six, dedicate a few minutes to meditate or mindfulness exercise to calm your mind and enter your focus. Seventh, write down your goals and objectives for the works. Clarify what you aim to accomplish. Lastly eight, organize your virtual desktop or digital work space to minimize destruction and create a cognitive digital environment. These are very basic and easy to do. I hope you are not going to face any issue doing these activities. You may be thinking, do these activities directly speed up my working speed? Perhaps not in a literal sense. However, by engaging in these practice, you suddenly find yourself feeling highly motivated and focused. When you condition your environment and demonstrate intentionality, your brain comprehend the signals and adjust accordingly. The more you prepare yourself and surrounding for work, the easier it becomes to enter a state of focus and maintain your attention. Once you begin your tasks without undertaking these preparatory steps, you may find yourself questioning the purpose or motivation behind your work. However, by setting clear intentions and aligning your mindset, you shift from asking, why should I do this work at all? To instead pondering, how can I do this to the best of my abilities? By cultivating an environment of intentionality and incorporating these mental tricks into your routine, you can lock the potential for high tenured focus, motivation, and ultimately improved work performance. 10. Let's Summarize It: Hey there. Let's recall what we have learned so far. In this section. We have talked about different ways to improve productivity focused and how we can work faster. However, it's important to understand that these ideas only touch the surface of much bigger picture. In the upcoming lectures and discussion, I will go into more detail and give you a complete set of tools to make your work more efficient. One important thing we have learned is how our subconscious mind affect us. It controls more than 95% of our lives and shapes our habits. By using the power of subconscious mind, we can take advantage of its abilities. Our brain like things to be consistent and predictable. When our work environment and routines stay the same, our mind adjusts to them. We can work better if you want to work faster and more productive. It's important to avoid unnecessary changes and disruption. Instead of always trying new strategies or approaches. Try to consolidate them into a systematic update every week or month. By using multiple strategies together, you can create a system that matches the consistent nature of your brain prefer. Now here is the question, can you work faster? I would love to hear your thoughts and experience in the discussion section. Let me know what strategies you have tried and the progress you have made. Don't worry. In the upcoming lectures, we will go deeper into these strategies and give you a better understanding of them, along with practical techniques and to improve your work speed and overall productivity. So now get ready to explore these strategies more deeply and embark on a journey to unlock your full potential for greater efficiency and success. All right, I see you in the next video.