Transcripts
1. Course Introduction: Welcome to this course on how
to use Zoom for beginners, designed to empower you with
the essential skills needed to confidently navigate and utilize Zoom for your
online meetings, collaborations, and
virtual engagements. Whether you are new to
remote work or simply looking to enhance your
digital communication skills. This course will guide
you through everything you need to know about
using Zoom effectively. Starting with the basics, you'll learn about
Zoom's advantages, setting up accounts,
downloading, dektop and mobile apps, and navigating the interface. You'll also learn about
scheduling and joining meetings, screen sharing, and managing
audio and video settings. In the same course, you will
explore advanced features, including adding
virtual backgrounds, whiteboard tools,
breakout rooms, recordings, and playback
options, adding captions, adding applications,
profile customizations, and many many more, including Google calendar Integration. This course is designed
for beginners or individuals who are new to using Zoom for
online meetings. It is also designed
for remote workers or professionals looking to enhance their remote
communication skills. Educators and students, adapting to online
learning environments, or anyone needing to
conduct virtual meetings, presentations, or
collaborations effectively. To truly benefit
from this course, you should have
access to a computer, either windows or MAC
or mobile device, IOS or Android with
internet connectivity. Have to have basic familiarity with using computers and
navigating the Internet. No prior experience
with Zoom is required, as we will start
with the basics and gradually progress to
more advanced features. By the end of this course, you will feel confident in
using Zoom to host meetings, to collaborate with others
and to make the most out of the powerful features to enhance your online
communication experience. I'm doctor Rashid, a
lecturer, a speaker, and a passionate t tuber, and I'm going to be your
instructor for this course. Let's dive in and unlock the full potential
of Zoom together.
2. What is Zoom?: So what exactly is Zoom? Zoom is a cloud based
video conferencing service that allows people to connect with each
other virtually through video and audio calls. Zoom is a cloud based
video conferencing service that allows people to
connect with each other virtually through
video and audio calls. It has become a popular
tool for businesses, education, and even socializing, especially during the COVID 19. So it's a platform
to get together, to attend lectures, to attend
seminars and workshops. It becomes very, very
popular nowadays. People find it very easy to connect with one
another via Zoom. Now, there are lots of benefits, but one of the key ones that I always look out for
is it's easy to use. Zoom is very, very easy to use. It is known for its user
friendly interface, making it easy for people from all technical abilities to use. Ever you are coming from, no matter how your
experience level is, you can just click a
link or just enter some numbers to join a
particular Zoom meeting. So it's very, very
easy. You can start. You can join a meeting, you can participate in meetings with just very few clicks. So it's that simple. And then we talk about
the free options. Okay, Zoom offers a free plan that allows you to host
meetings for up to 100 people. A time for a maximum
of 40 minutes. Okay, so you can hold a meeting free for 40 minutes up
to 100 participants. If you need more free features, then you have to quit the
meeting and restart again. Maybe regenerate another link. I'll show you how to do all of this in detail
through this course. So this is a great option
for small businesses that are that are very much on budget. They
don't have much money. You can use the free
feature and you can use the free version of it
to start your meeting. As far as it's not
above 40 minutes, you can confidently
hold your meeting. So you can hold your
business meetings, casual catch ups with
friends and family, and even short presentations. You can hold that with
the free version. And then next we talk about the high quality
video and audio. It comes with a lot of quality in terms of
the audio and video. So Zoom offers high
definition video and audio conferencing, which makes it feel like you are in the same room
as the other person. So you can conceive or
have the idea that you are on the same room with the other person
because of the clarity. It has a lot of features for enhancement of quality of video and audio as well. Okay so you can minimize echoing and noise reduction and even enhance your video with extra lighting. And then we'll talk
about the ability for you to share your screen. Zoom allows you to share your screen with
participants very easily. We'll just click of a button,
you can share your screen, which is very helpful
during presentations, demonstrations, or collaborative work
in a number of team. You can work collaboratively
with team members. You can share a particular
tab within your screen, you can share the entire screen, or you can share multiple
screens as you saw. Okay. But the best feature
that I kind of like about Zoom is on the fact that
you can share your screen, and that becomes very easy
to move across devices across different tools like maybe software from one
software to another. For ease of access, you
can share your screen, and it's very easy
to move around. But when you share
a particular tab, at the time you're off that tab, nobody will know
what you're doing. So it offers that feature for you to share your
screen with your with your team members. And
then we talk about recording. You can record
your Zoom meetings directly for future use. You can record and
share them with others who couldn't
attend the meeting. So on their own, they can always click to
join the meet to join and here the pre recorded sessions that you had with
your team members. You can always refer
back to the recordings. Or if you want to revisit a particular discussions
for some details, you can easily do that
through the recordings. So it's very easy to follow
through and have a document. You can even export a meeting at a video and share with
your team members. We talk about the collaborative
collaboration tools. K Zoom offers a variety
of collaboration tools. We're going to look
at some of them, such as white boarding, polling, and breakout room. You can collaborate with your team members to do
quite a number of things, which can be very helpful to be more productive
in your meetings. It can be very very helpful. For example, in some cases, We do hold competitions
in some rooms. In the major room,
we may not have you may not want some of the
participants to be there. You create breakout
rooms and very easily, you can move participants to the other room without them having access
to the main room. It becomes very easy and you can bring them in
as you so wish, just like the way you do
in physical meetings. It's a very key feature and we're going to
discusse all of them. You can carry out
white boarding, you can dissect your ideas, discusse your ideas, rough work, everything to showcase
different ideas that you have regarding
the businesses or anything you're carrying out. We look into that
in detail as well. Then you can create pollings. You can easily conduct elections or try to share ideas about
a particular concept, or a decision that a
team is trying to make. Can find the information and you can conduct puse instantly
and you have your results. And then we talk about security. Zoom offers a number
of security features such as encryption and
password protection. You are sure to be
encrypted from end to end. So you're very sure that a
third party is not going to be participating
in your meetings if you don't allow
that third party. So it can help you to
keep your meetings very, very confidential.
You can have that. Okay so security is very
important and Zoom offers that. And then we have the
fact that you can work on it works on multiple
devices. You can have Zoom on your desktop? You can have Zoom
on your laptop? You can have it on
your mobile phone? They have the mobile app. I'm going to show
you how to download desktop app as well
as the mobile app. And additionally, they
even have the add on for all the browsers you know for
Mozilla for Google Chrom. So they have the add
ons that you can just install on your browser, and with just a simple click you connect to a
meting and join. So these are some of
the basics you need to understand about
Zoom. What is it? And what are some
of the benefits? What do you stand to gain
when you start using Zoom? Okay, so this concludes this class about
the basics of Zoom. So I'll see you in
the next one when we start to learn how to create
an account with Zoom. So next time, thanks
for watching, and I look forward to seeing
you in the next class. Bye.
3. Creating an Account: In this class, we are
going to learn how to sign up and create an
account within Zoom. To sign up and
create an account, all you need is just to
open any of your browser, can come to the Search bar
and just search for Google. Then you can come over here and just search for
Zoom just like So, or you can alternatively go to Zoom dot S to take you
to the main platform. This is Zoom one
platform to connect. Very easy. You can just
click on the first option. Okay, and you'll be brought into this very platform.
This is Zoom. Alternatively, like I said, you can come to Zoom DS and it will still bring you over
to this very platform. Now you have the option
to just scroll through and have an idea into Zoom does, and what do they do
in its entirety? You can see who they
collaborate with, and now they are growing very, very fast, so they
have quite a number of products that they
have accordingly. You can check their products from here if you're interested. So for this class, we just learn how to sign up and
create an account. So to do that, you can come
to the top right over here. You can see sign up for free, and you can just go
ahead and click. If you have an account which means you've signed up before, you can just go
ahead and sign in. Right? So you brought in here. The first thing you
need to do is to verify age. How old are you? For example, let's see I 37. So you can put in
your Bath here. Okay, let's say you put in
your Bath here 1985 example. And you could go ahead and continue. So let's get started. Put in your e mail address. So let's So you have
this much options. You can sign up with your e
mail address and password, and you can sign off with
SSO or Apple account. If you have an Apple account, you can sign up alternatively. With your Google account, if you have a free
Google account, or you can sign up as
well with Facebook. If you have any of these, you can just go ahead and sign up. SSO is usually for
big companies. They usually use it to sign. In which case, they have
multiple users, bigger account. Okay. So let's go ahead
and sign up with GML. In my own case, let me
use GML to sign up. You select the account that you're trying to sign up with, Let's see I'm going
with this account. Let's click and continue. Of course, you have to agree
to the term and conditions. Create your Zoom account with your Google
account, this one. If you are providing education for students under
the age of 18, you can choose here
for educators. Otherwise, you can just go ahead and see create an account. Let's say for this account, we're just going to
create a personal account, not for education. Right now, you can
see an account has been created for us. This is the process. Just
go ahead, search on Google, or you can come to Zoom dot S, and you can sign up directly
to bring you over here. Just follow the process.
It's very easy. It's step by step to just bring you over to
this very platform. Now, this is the main
platform of Zoom. You have the option to
come to your profile here. You can check out the billings, you can add an account
if you want to add another account,
and of course, you can click here to have basic information about
this very account. You can come over
here to a profile and you can define quite a
lot of things from here. You can change you can
add your phone number, you can change
your date formats, the time format, as well as
personal meeting format. You can see your personal
meeting ID and so. Right now we have
the free license. These are other simple, simple terms that you
can use square ahead. Check. So free to
just come over, check out some of
the features over here with the meetings
that you may have. You can check out the meetings. You can schedule a meeting, and you can upgrade now
if you're interested. You can connect, you
can check out webines, you can add your phone details, you can check notes and so on. You can have these settings. We'll look into this very
much in detail when we start. But from home You can do quite
a lot of things from here. For example, most importantly, from the Home tab here, you can schedule a meeting, you can join a meeting, and you can host a meeting as
well if you're interested. All right? So this concludes
this class about signing up and creating an
account within Zoom. Hope you enjoy this video. Thanks for watching, and I look forward to seeing you
in the next class.
4. Installing the Desktop App: Hello, and welcome back. In the last class, we
talked about how to sign up to a Zoom account and create
a Zoom account for free. In this class, we are
going to learn how to download the desktop app
of Zoom on your system. There are two ways to
download this desktop app. The first option is you
can download it directly. Once you log in
from the home tab, you can come down
here and you'll be able to see download Zoom, and this is going to download
the app for you directly. Alternatively, you can
come to Google and just search for Zoom download
just like this. Just like this and
he don't enter, and it's going to bring
you over to Zoom WS Flash, download to download
the apps and plug ins. So to bring you over
to this very platform, so you can go ahead, download
for your operating system. It is available for Windows, Marc, and even Linux
operating system. Depending on which operating
system you are working with, you can do it to
automatically detect. I'm using M cooperating system. That's why it's quickly detect that this is M
cooperating system. You can just go ahead and
download for your own system. It's very easy to download. A installation
also is very easy. So let's go ahead and
click to download. Automatically, you can see
it has started to download. We can give you some seconds
to finish the download, and then I'll show you how to install just like the way you install normal applications
within Mac operating system. Now down here, you can see that we have the extension
on Microsoft He. We have on Chrome,
we have on Firefox, and then down here, we
have the application, you can download it,
the mobile version, you can download on Appstore, or you can download from
Google Play as well. Okay. So it's very easy to download all of this
and just attach. So meetings become very, very easy and accessible
at any given point. Wherever you are, you can
connect and join meetings or you can start and monitor or manage
meetings on your own. So let's just give you
some seconds to finish the download so that I can
show you how to install it, and then log in with
that particular account that we created
at the beginning, and then we can
continue using Zoe. All right, so it has just
finished the downloading, so you can just
click to install. You can see it over here,
just like the way we do install on any of the
makoperating system, you can just go ahead
and install it. But just double click in here. And you can see you just follow the process of the installation, just like the way you do
in normal installations. You can just go ahead
and say install. So at some point,
it may require you to put in your password
off your system. So I use the Tum print. If you don't use Tum print, you can use your
password directly. You can just click to
use your password. Me case, I use my tum print, so I can just touch and it's going to continue
the installation. All right. So you
can see right now, it has just concluded
installation successful, so you can just go
ahead and close. Can move to B if
you're interested. So this now pops up
the Zoom feature. You can just join in directly
like we have done before. You can also sign up from
here or you can sign in directly if you already have
an account, you can sign in. So let's just go
ahead and sign in. Do we sign in with My Google
account the other time. So you can sign in with your email and password
if you're interested, but I'm just going to go ahead and sign up with
My Google account. So Let's say I'm going
to use the same account that I've used
previously. All right. So you can see right now I've just locked into
my Zoom account, and you'll be brought in
virtually to this very platform. So one thing you
should pay attention to is at any given point, if your Zoom is outdated, you can always
update it from here. Come down here and say check for updates and you'll be able to see the available updates and you can update accordingly. Please do that, even
though sometimes it may require a restart
of the entire app, but it's good to keep up with the latest information lets and discovery within
the prop platform. Now, this is the main
platform where you'll be welcomed with when you login
through the app as well. So you have the access to
start an instant meeting, and you can join an
existing meeting with the user name and password, which will be provided by any
meeting that is scheduled. You can schedule a meeting
for now or for a later time, maybe tomorrow, next
tomorrow, next month. You can schedule your
meetings directly from here, and then you can share
your screen very easily. So if you have an
upcoming meeting, this is where you
see the meeting. You can schedule also
directly from here. You can plod recordings
that you've done through the meetings
and so much more. But this is the main
platform where you'll be welcomed with once you
download the text file. So this concludes this
class about downloading and installing Zoom destop application
for MCoperting system. The process is the same for
windows and linux as well. So just go ahead, download
and install AO system, and I'll meet you in the
next class to discuss how to add put in the add
ons for Google Crump, for example, and then we'll
learn how to download the same application for our
mobile applications as well. Okay until next time, thanks for watching and see
you in the next class. Well,
5. Adding Browser Extension: Hello, and welcome back. In the last class, we talked about how to
download and install Zoom app for desktop
operating system and Marc operating system. But in this class, we'll
talk about how to add the extension of Zoom
on any of the browsers. The process is the same, but then you can just go
ahead and add directly. So you can search for Zoom
extension or apps and brought in here or you can come to
Zooms for slash download. We brought in here, so these are Zoom extensions for browsers. Okay, so you can have depending on what browser you're using. So let's go I'm going with Crow. Or can go with let's say H because I'm
using ge right now. So let's go with H, so you
can just click to download. Okay. So once you are here, you can just go ahead and
click on get to download it. It's very easy. You just going to download and
install it for you. Okay, so you can go ahead
and see add extension. Okay. So right now
you can see it has been added to
your Microsoft He. Anytime instead of you to go to the desktop app or to go online directly and
start typing Zoom dot S, you can always have access to your Zoom by just
clicking on that. You can see it. You can
come to the extensions. You can see Zoom Hedge extension over here. You can just click. You can just go
ahead and sign in to Zoom and start your
meetings very easily. Once you sign in, you can just start having access to Zoom. Like I said, the process is
the same for Google Chrome, as well as Mozilla Firefox
is the same process. You can just go ahead, follow
through and just click to get so you have the same
extension on your browser. This concludes this class. In the next class, we are
going to learn how to download the mobile application of
Zoom on our mobile phones. Until next time,
thanks for watching and see you in the
next class. Bye
6. Downloading the Mobile App: Hello, and welcome back. In the last class, we
talked about how to add Zoom extensions to our browsers. Okay, B it to Chrome browser, B to Microsoft, H,
B, Mozilla Firefox. And in this class, we're going
to learn how to download the mobile app version
of Zoom application. So to do that, you can come
to your Playstore over here. You can click on it, and
you can come all the way up and search for Zoom
directly on your own. And you'll be able
to see it over here. If Zoom is already
installed on your system, you'll be able to see, and
you can enable it directly. If it is not installed, just like the way you install every other normal application
on your mobile phone, you can just go ahead
and install it directly. Right now, this one
has been installed, and we can just go ahead and
click on open to open it. You can see also in the in
the mobile app as well, we have the option to
start a new meeting. You can join an existing meeting or you can schedule
a meeting directly. Schedule a meeting
or you can share your screen just like the way
we have on the Dexter ab. Dw here, you can add a calendar. If you have a specific calendar, maybe your Google or your
work place calendar, you can easily add it directly. Dn here, you have
other settings. You have the calendar, you have the mail, tim chart, and so on. All of these applications
is the same, like the one we have
within the Dexter. This concludes this class about downloading and
installing the mobile app within your mobile phone. You have the equal access to everything that you are looking for when compared to
the dextop version. That's why it becomes very easy for you to join
meetings to create meetings and to manage meetings even from your
mobile applications. In the next class, we
are going to look at the general overview of
the Zoom application, the interface, and its entirety, and even while you
start a meeting, we just look at the
overview of the interface. So until next time,
thanks for watching and see you in the next class. Bye O
7. General Overview of the Platform: Hello, and welcome back. In the last class, we
talked about how to add Zoom application
on our mobile phones, and in this class, we are going to talk about the general overview
of the Zoom platform. It is easy to
download and install the application just like
we have shown earlier on. So once you download and
install the applications, you'll be brought in over
to this very platform. Now, the first thing you need to notice is that you
have these four items would enable you to start a new meeting to join
an existing meeting, to schedule a meeting, or you can share your screen like we've explained earlier on. Are very, very important and they are the
most basic thing, you need to start and
join an existing meeting. Whatever meeting that you have scheduled with your team
members or within your company, you'll be able to
see it over here. It will be listed over here, and you have the option to join a particular meeting instantly
by just clicking and join. Once you are added to
among the participants, you'll be able to
see them over here. If you're hosting
meetings as well, you'll be able to see the
number of meetings and when are you having it and you can join and make edits
also if you want. At the top here, you have
quite a number of things. You have the home tab, you have the meetings, the team chart, the scheduler, the white board and more features over here. You can move them across. If you don't want
their positions, you can exchange them
accordingly very easily. You can search directly for a particular thing
you're looking for. A over here, you have the option to click
on this profile icon, can manage my profile. You can open it on
a different tab. You can check out the
plans and and so on, and you can show your e mail completely if you want to show. And you can change
your availability from available to busy,
to do not detop. You have this option to put while you are conducting
your meeting. So other members of
your team can know exactly your status before during and even
after the meetings. So you have the option to check for updates, like I have said, can check up for updates over here and you have the settings. There are many,
many settings which we're going to cover
in this course about how to set up things and take control of your
Zoom meetings directly. But just this one is
just an overview of the platform and understanding the key things before you
even start a meeting. Let's say we start
an instant meeting so that I can show you some of the basic things also you s of the overview of the
meeting platform as well. When you join a particular
meeting, what happens? Let's start an instant meeting, by just clicking a new
meeting and instantly, you can now see that you have already joined a
particular meeting. This is an empty
meeting that you've just Down here to the bottom, you can see the audio device. You can control the devices and whatever you put you attached to your system
as regards to Audio, can be able to control or select a particular device to serve as your microphone and select a particular device to serve
as your speaker as well. So I'm using the same system, which is my Mc book
as my speaker, and I'm using my road NTSB
mic as my microphone, so you can set everything here. And then this is
the video option. You can check over here also, and check over here to select a particular camera
that you want to use for the recording
or for the meeting. You can check all
these from here. Over here, you'll be able to see the number of participants
that you have. Right now, it's only
me in the meeting, so that's why I'm
seeing only myself. In cases when you have
many participants, you'll be able to see
all of them over here. You can send chart messages. Directly, you can send
charts to private or to everyone or to a
particular participant. You can be able to send charts directly with this feature. Then you have the reaction tab. This is reaction. You can
raise your hand or you can add up or show other
reactions during the meeting. Over here is your share screen. This is where you can
share your screen. You can share screen, you can share a particular document, you can check advanced,
where you can be able to share more features. You can share sound as well. Sometimes if you
want to share video, you can click on this to enable you to share
sound as well. And then you have
all of the tabs that you have opened
within your system. You'll be able to
select on all of them. This is entire screen,
is application windows. You can select on any,
and once you see share, it's going to start sharing
this particular one. So look at this in detail. Can share documents as well. You can go to advance and
see other features as well. So here we explore the EI companion and what
you can do with it directly. And down here we
have applications. There are a number
of applications that Zoom had made available
for its users, which we can take a look
and see some of them, how we can use them to enhance our experience
with Zoom as well. All right. Over here, you have more other
more options. You can click and you're
able to see the white board. You can start a white board, and you can edit an existing white board
or you can participate within a white board to share ideas to brainstorm
ideas and so on. Then you have notes, you
can share your notes, and you can take note also
while in the meeting. You can have breakout rooms, you can record a meeting. You have all of these
additional features. You can reset to default everything if you're interested.
You can do all that. Here you can exit a meeting
at any given point, and you can vary the view
in the meetings as well. From here, you have
the speaker view, the gallery view, the multi
speaker, massive view. We look at all of
these views in detail, how you can control
a particular meeting by playing around
with your views. Over here, this is
the main canvass where you see all
the participants, depending on the view
that you put here. You can put in the greed view and you'll be able to see all of the participants participating in that
particular meeting, you'll be able to see
all of them and you will chat with them privately
if interested. This concludes this class about the overview of
the Zoom platform. PN J this video.
Thanks for watching, and I look forward to seeing
you in the next one. Bye.
8. Scheduling and Joining a Meeting: All right. So in the last class, we talked about the
general overview of the Zoom interface, the platform of Zoom. We've looked at the
various key tools or key features that you can
find from the start menu, the home menu over here, up to starting a fresh meeting, an instant meeting,
and we've looked at the various features
that you can find. Now in this class, we
are going to learn how to schedule a meeting on
your own as the host. You want to, for example, host a meeting with
your team members to discuss a certain issue
or a certain problem. So we are the one
now as the host to generate the meeting ID and
link. Your members to join. So whenever you login
to your Zoom account, be it from the app or
from the web browser. You'll be able to
see if you have an upcoming meeting,
for example, in this case, you can
see testing meeting with Zoom participant. This meeting I just created. You can see it is going to
start in 10 minutes time. Now all the meetings
that you have, you will be able to see
all of them over here. So you have the option
to start the meeting. When it is 15 minute
to the meeting, you can always
click to start and participants can now
join the meeting. Don't click this t button, the meeting will not start. Even if someone tries to log in or tries to join the meeting, you will notice that
the computer will tell him that the meeting
is not yet started, so he has to wait at the
lobby until it is started. Now, schedule a
particular meeting. All you need is to come to
this button. This is schedule. You can just click on schedule, and the first thing you need to do is to give the
meeting a title. What is the meeting all about? Let's say discussing
about the grants. Discussing about the grants and then you specify the date, when do you want it to happen. You specify I want it to
happen today and the timing. For example, I want
it to happen at 9:30, and then up to let's
say 10 minutes, 930 to ten, and then you can
specify the date to finish. Of course, it's going
to finish today. Now you have to option to specify the timing,
where are you from? Specify you choose the time
zone of your own areas. And in Africa, legos, which is GMT plus one, so that's why everything
is set like this. If you are different region, you can just go ahead,
select a region, and you can select the
timing that you have over option to repeat this because going to alum to you,
you can repeat this. I set it to never repeat. You can add attends by
their e mail addresses. You can just easily search
for e mail address, and you can send invitation directly to a particular person. For example, I can search
for epic mentorship one@gmail.com as one
of the participants, I want to invite
right down here, if you have any attachment
concerning the meeting, you can equally
attach it over here. People receiving this
invitation can be able to have access to that
particular attachment. So you can add attachment from Local files from Whiteboard. Let's see I'll attach from
Local files within my system. I can just select this term mail as an example just to add. People who are receiving this invitation will equally have access to this attachment. Have the option to,
you can send directly, so you can select which of the
calendars you want to use. Outlook or other calendars, you can easily add
your calendar. I usually go with
my Google calendar, which I added by default. Once you're done, you
have more options. If you want to see more options, you've seen the attendees, you can enable continuous
meeting chart. Anybody with this link can chat during the meeting
and after the meeting. See, this is the ID. This is my personal ID that we have generated by default
within my profile. But if you want to
have automatically generated IDs, you
can have this. If you want to use
your ID also, you can, this is a password that
is going to generate for anybody that wants to join
to use this password. When you want to
join any meeting, you have have two options
to join a meeting. But we'll talk about
that. So now on idea, our main point is
to try to see how we can schedule a meeting. This is we're going
to use automatically generated meeting ID, and then the password meeting security is going to be this. So you can allow participants
to on their video or of it. Okay. You can control as well. You can control from here. So the audio, you can
use computer audio. And if you have other
advanced options as well, you can check out advance, allow participants
to join any time. If you want anybody with a link to join directly,
you can just stick on this. O Mute participants upon entry, you can mute them
directly from here. Automatically record meetings
on the local computer. You can set it to
automatically record. But any participant
that joins will be prompted that this meeting
is being recorded. Approve or block any entry of users from specific
countries, regions, you can specify
this, and you can block entries from a particular
region of the world. So once everything is done here, we've set everything and you're sting and comfortable
with what you have, you can just go
ahead and send this. You can all be
able to see within your calendar that you
have two meetings. This first one that we've
discussed that starts in 4 minutes and the second one
that you've just created. Once you click on
it, you'll be able to see the details
of that meeting. These are participants
that you've added, is an external participant, but you're the host who
created the meeting, you can click to start the
meeting and down here, you have the main thing that is required to
start any meeting. You can see this is the Meeting ID, this one, and this is the password that anybody joining this
meeting is going to use. You can use the meeting
ID and password, where you can join the
meeting directly by clicking on this link
to join the meeting. Because it's going
to happen at 9:30, and right now it's just 857. That's why the start
menu is not shown here, and the red time also
is not shown here. Let's try to see how
we can copy this link. We can copy this detail, and you can share
with your friends, anybody who wants to join, who you are interested in
inviting to join this meeting. You can just copy this link
and you can share with them. Once they click, or they enter
the meeting in a password, they can join the
meeting anytime. Once you start, click
on this start men. So for now, let's try. So this is how to
schedule a meeting. You can see if just schedule. If you have any issue, you
want to edit the meeting, or you want to
extend the timing. You can always log
into your account and you can call to these
three dots, for example, this one, you can start
the meeting instantly, and then you can
copy the invitation and share with somebody. Or you can edit. For
example, I may want to edit. Maybe add 5 minutes
to the timing. So maybe this one is
starting at nine, and now it's just
2 minutes to nine. So I can just click and
say let it start at 9905, for example, 903, I can just take this and it's
going to stop at 9:33. So once you're done, you're
starting with everything, you can say save to this and you can still
copy this invitation. So this is EPI AI
is inviting you to attend this
schedule Zoom meeting. These are the details. You can manually copy
them on your own, or you can just copy
directly from here, by just clicking on copy. It has just copied, so
you can go anywhere within your text and
just past directly. You copy the invitation
unless past it somewhere. So let's pass it over here. So anybody with this
link can join or you can join using the user name and password directly very easily. Now this is the first option, how to schedule a meeting. Again, if you want to join an existing meeting,
for example, you are invited by a company to join this particular
meeting that's ongoing now, as you can see the
meeting is still ongoing. You can come over here. Once you log into your account, you can just come
to join a meeting. Over here, you define your name. For example, this is doctor Ashe Don't connect with audio or turn off my video, you can specify all
this from here. And then you can put
in the meeting ID or the personal link
that you are giving. So the meeting ID, you
can get it from here. So this is the meeting ID, you copy this meeting ID. So this is second method to
join a particular meeting. So you pest in the ID
and then the password, you click and join over here, and sometimes you can just join just like that
as you are the host, you can just click and join. You have to define,
you join with the computer audio.
You have the option. Since you are the
host initially, you can reclaim
your host position or you can stay
as a participant. So you can just stay as a
participant to continue. So basically, this
is how to start a meeting and how to join
a meeting. All right? So on your own, if you want to say something
in the meeting, you can push the shift key to open your mic so you can speak. Once you press and
hold your mic, you can now temporarily on
mute yourself and speak. And once you remove your hand, you are now out of speaking, and the meeting can
go on like this. And anybody within the meeting
can go ahead and talk. Okay? So this is
joining the meeting, and you can see
the participants, like we've explained earlier, you have the option to do quite a lot of things from here. Like you can rename them, and you can click
on this dropdown. You can chart this
particular person. You can click and you
can say this is private. You are sending this message
to only this person. You can just say, Hi, and welcome to the meeting. You can do hit on enter. But then before
you hit and enter, you notice that you
have the option to change the format
of the text from here. You can select, you can
bold a particular text, you can bold, you can talize, you can underline things. You can strike through
a particular text, and you can change
the coloration as well to any color
of your choice. You have the option to do
all this from here directly, and then you can change
the upper casing. The sizing, you can
make it large, small, or medium, can change
the sizing of the text. Well as you can add attachment. If you're trying
to add attachment, you can type or past a link
to the attachment to confirm, you can add a link to this
and send to this person, or you can link this this
w to a particular link, for example, you can say
ww.google.com, for example. When this person
click on this link, it's going to take them to
You have the paragraph, you can add in paragraphs, you can make this bulleted list or numbered list or thereabout. You can see more options,
decrease the dentin, increase the dentine
insert quotes and clear the style
as you swish. All these are available
for you and you have the option to add in
different kind of ages. You can see different
different types of mages, which you can add within
a particular meeting, you can have access to
all of these and you can chart and add all of
these details easily. Then over here, you can attach files from your computer or from Dropbox from Google Drive
or Microsoft SharePoint. You can share
directly all of this. And then you have
the screenshot. You can screenshot something, and then you can share
with them directly. So, for example, I want to
take a screenshot of this. You can just go ahead
and take the screenshot and just share directly
within that meeting. Got it. Capture. Right? So
I have this screenshot. I can just go ahead
and send this to the person or there's
a private message. So the person is going
to receive this, and then we can continue
with our charts. So this is basics. You can also select a particular person and you
can do quite a lot more. Since you are not the host, that's why you have
less privilege as regards what you
can do over here. You can not mute a
particular person. You cannot do quite
a number of things. You can only chat, you can
pin this person and so on. So this concludes this class basically about how to
schedule a meeting, enjoin an ongoing or an
existing meeting directly. I hope you enjoy this
video. Thanks for watching. And in the next class, we are going to look at how to carry out an ongoing meeting, how to share your screen. Okay. Share a particular
screen, share a tab, or share a complete screen with your participant within
a particular meeting. So until next time,
thanks for watching, and I look forward to seeing
you in the next class. Bye.
9. Screen Sharing: All right. So in the last class, we talked about scheduling and joining an
existing Zoom meeting. So we've talked
about how you can schedule a meeting from
scratch and how to join an already created meeting that you are invited
to just join with your user name and
password or you can join with the meeting link
that is provided to you. In this class, we
will learn about screen sharing and
options within Zoom. Okay? So what options do
you have when it comes to what you want to share
with your participants? S I have this
existing Zoom meeting and I want to share my screen, maybe some section of my screen, or maybe a tab within my
screen or the entire screen. I'll show you how to do that.
In a particular meeting, for example, this
meeting going on, I can just come down to share. You can see this share
with the arrow facing up. That is the sharing
screen option. You can just click
And the first option you have here is you can be
at the screens over here. So this gives you
the opportunity to share all the content
within your screen. If you share the entire screen, this is going to be sharing
your own entire screen. It's going to be sharing
your entire screen. So whatever tab, whatever
browser, whatever software, whatever program you open, is just going to show
this to the participants. And if you want to
share application, so windows directly, you can
select a particular window. Now I have all of
these windows open. I I select on any of them, and go ahead and click on share, it's going to share
that particular window, or that particular page
that I have just selected. Most cases, I always like
to share the entire screen, which is going to
take in everything. Now, you have two options when
sharing the entire screen. You can share only the
screen like you have here, or you can share the screen
with your video attached, something like a
picture in picture. So let me try to on my camera over here so you can see me
talk something like this. You can have this as
a picture in picture. You can see this is my video, and this is the screen
that I'm sharing. So you can see most of
this during, for example, video tutorials, people showing themselves in picture
in picture format. So you can have this
with me a down or you can have this with me
sharing the screen behind me, just like the way
you see over here. This is a much better
way of showing it, or you can on your own
share side by side, me and the screen or whatever you are
sharing by the side. So you have this option to check in during any
of your shares. If you want to share anything, you can be able to
do that directly. But mostly the one I prefer most is this one with
the picture and picture, so I have the entire
screen behind me, and I can explain everything
that I want to explain. So let's say we go with
sharing the entire screen, and I can just go ahead
and click on share. See right now, I'm
sharing my screen. So whoever is watching
this from the other end, is going to see me
sharing my screen, and he's going to see
my calendar over here. And if I touch on this, he's going to see that I have this PowerPoint
that I've prepared. For the intro of this course, what is Zoom Ale? What are all of the benefits? You'll be able to see this
from his own end directly. Okay. That's how
it is being done. So Alternatively, if
at any given point, you decided to stop sharing, you can always come up here. You can see stop share, and you can just click, and then this is going to stop sharing your screen
from the other end. All right. So this is one way
sharing the entire screen. But if you have a specific tab or a specific page that
you want to share, you can go ahead and
share it as well. So you can do follow
the same method, share, and then you can select
a particular page. Well, let's see I want
to share this fold. This folder, and I don't
want the viewers or the participants to have
access to the other folders, and it's going to be
picture in picture as well, showing myself down here. So just select that folder, and just go ahead and
click on Share and the participants can only be able to view this
particular folder, I'm working this one, and they can be able
to see the content, whatever is inside, you can
be able to visualize it. So this is very,
very interesting. It's just showcasing a particular
section of this folder. Only the folder I've enabled them to see is what
they are going to see. So at any given point as well, if you want to stop the share, you can always come over
here and say stop share, and this is going to stop
the sharing as well. So the last option
is you can click on Share but then you have
to share documents. So you can share
a white bot that you're working on,
displaying your ideas. And then you can share documents also from the
from one drive from box, from Bogle Drive, from
Dropbox, and so on. And then most cases, if you want to share a video, you have to make sure you select this to share with sound. If you want to share a video, for example, you want to
play a YouTube video, and you want the
audience to be able to hear the sound
on their own end, then you have to always select
this, share sound as well. So if not, it's just
going to be muted, okay? And you can always do that. You can share high quality, also steo high quality, you can select
directly from there. Then you have this
match options. The advanced feature,
when it comes to sharing, you'll be able to share
a video file directly, or you can share your iPhold, or you can share
a second camera. If you have another camera, you can select and share the content directly
from that camera, or if you want to share a
computer audio or an iPad, g a cable that you've connected or a portion
of your screen, you can directly select
and you can be able to define the portion of the screen that you
want to share directly. So you can as well
always come back to check out the lay out of
options to see what you have. It's very easy to
share screen and to define the kind of picture picture that you are
trying to share with people. Sharing of screen becomes very easy and most
fundamentally, try to share the entire screen to make life easier for you, so you don't have to
always switch in between things or switch in between
shares and stop sharing as, advisably better to
share the entire screen. So I think this concludes the this very class
about sharing of screen, be it full, the entire screen, be it the section of the screen, or be it a document
within your computer, or be it a link or any
kind of advice like sharing a second camera or sharing a second
device directly. I hope you enjoy this
video. Thanks for watching. And I look forward to seeing
you in the next class. And in the next class, we are
going to cover how to set up your audio and video
settings within Zoo. How do you set it up?
What are the settings, how do you select the right
device, your microphone, your input and output
devices, your camera, how do you select
the right camera to work with during
your meetings. So until next time,
thanks for watching, and I look forward to seeing
you in the next class. Bye.
10. Audio and Video Settings: All right. Hello,
and welcome back. In the last class, we talked about how to
share your screen, the entire screen or a section or a tab within your system, or a particular browser or a particular document
with your participants. And in this class, we
are going to look at the audio and video settings within Zoom for a
particular meeting. Now, to start with, let's say I have this meeting that
I have just joined, and I want to set out
some of the features. I want to get my settings right as regards the
audio and the video. So all you need to
do is to start by coming down here,
the bottom left. I can see the small
arrow facing the audio. I've said earlier on, if you want to talk during the meeting, you can use your mouse to
click on this and be able to speak inside the meeting or you can click to mute yourself. Okay? You can do that
with this space bar. You can long press to
open temporarily on mute yourself and release
your hand to mute yourself. Now to set up the audio and
to select which device you want to talk in and which device you want
to serve as a speaker, you can always click
on this small arrow. In up, you can click
on this and you can see selected
microphone device. All the devices that you have connected within your system, you'll be able to
see them so you can select which one do you want to function as your base microphone throughout
this meeting. Let's say I'm going to
select my road NT USB mic. This is now my default
microphone for this meeting. If I want to have the
speaker where I want to be listening to
the conversations that we have during the meeting, you can set that up from here. I want to use the
same as my system. Or if you have an
external device or external USB or external
headphone that you have, you can always select that
particular speaker from here, and it's going to serve
as your default spa If you want to have more
settings as regards the audio, you can come down here and click on audio settings
and you will have this option to choose between all the
settings that you have. For example, you'll notice over here that the output
volume is set to this. You can increase
it or decrease it. However you want it, you can increase
the output volume. You can use partial audio. Voices will sound like
they are coming from the position of each of
person in the screen, and you can use this
separate audio device to play ring ton simultaneous. Now, you can test your mic
that you have using this. You can just go ahead
and test the mic. Hello, this is just a test, and you'll be able to hear. Hello, this is just
a test. You can see. I think this is very perfect. I can hear the sound, and
I think it's very cool. So over here, you can adjust the microphone volume as well. So you can play around with the volume and so on. All right. So but everything keeping it at default works perfect for you. The ring turn volume, you
can play around with this, the contacts, sync buttons, press and hole space
to temporary or mute, which is a feature
I've just showing you. You can enable all this.
Mute my mic when joining. You can set up on this as well. So anytime I'm
joining the meeting, my mic is going to stay mute. Okay. So over here, you can select the system device
as well from here, the microphone device that you want to use
from here as well. You can see, I can select
from the available devices, as well as the output, which is the speaker, I can select also from the
available devices, all are under the audio section. Now, this is the first
option to deal with audio. If you want to go to the
audio, select the video. If you want to go
to the video and select a particular
camera that you want to Specifically, you can always
click on this arrow as well. You can select directly from the list of cameras
that you have, and you can just go
ahead and select. Alternatively, if
you want to have a blow background
within your video, you can select on this,
and it's going to give you the blow background
that you see in most videos during meetings. You can choose a
virtual background, also issue interested, which we're going to
cover in this tutorial, how to choose a
virtual background, a customized background
for a specified meeting. I'm going to show you how to choose all of those
also within this. If you can choose an
avatar or a video filter, I'll show you how to add all
of this to this tutorial. Now, for more settings,
as regards the video, I want to use my USV camera, which is the one I have
attached to my system. That's the way I've just
selected over here. If you have another camera, or you want to see more
setens regarding the video, you can check out the
video settings over here, and you can see this
is the video settings. Let's just go on. You can go ahead and select
which of the camera. You can make it HD, or you
can vary the original ratio. You can mirror my video if
you want to you can touch up my appearances if you want to
make it look a bit better. You can touch up
the appearances, you can reduce the quality, you can increase the
quality, so it appears. Pretty pretty sharp. So you
can adjust for low lights. In cases if you find yourself in a place where
there is low lights, you can always adjust directly
to bu manual adjustment, and you can just extend or increase or
decrease the lighting. You can see very, very easily, can enable portrayed
lighting if you want, but I think without
it is much better. So you have quite a number
of controls that you have always display participants
name on their video You can enable this and
you'll be able to see that particular participant's
name trough the tutorial. So you have stop my
video when joining. You can enable this
and a bunch of other controls that
you can select. Maximum participants split
a screen in a gallery. Later on, we'll look at this. You can have a maximum
25 participants or 49, depending, you can
customize this as well from your
own end as the host. Have other advanced features
as regards to video, we can select as well and
change them accordingly. Basically, this is how to change the audio and video
settings within Zoom. If you are conducting a meeting, you can select on any
device and you can go ahead and play around
with them directly. But then let's go
back and let me show you how to blow
the background. Let's see how the
blowing background is going to help you
in looking better, and maybe you go to show the content of
what is behind you. Let's say I own my
camera over here. You can see me right now, and then you can come
over to this small arrow. You can choose to
blow the background. You can see right now,
the background is blood. You cannot be able
to categorically see what is behind me
directly. You can do that. You can confirm that when I go to the video settings and you can see right now the
background is completely blood. You can see it is blood, and I think sometimes it's
a good option to have this. You be able to the subject
is now being concentrated. This basically does
it on how to set up the audio and video settings within Zoom during a
particular meeting. Hope you enjoy this video. Thanks for watching,
and I look forward to seeing you in the next one. Bye.
11. Adding Virtual Background: All right. So in this class, we are going to
learn how to add in virtual background within
our Zoom meetings. Okay. So to start with, let me just start an
anonymous meeting, just a new meeting,
just like that. Let me join with
my computer audio. All right. So this is
me in the meeting. So to change the background
to add virtual backgrounds, let me start by turning on my video by coming down here
and just clicking on this. And you can see I've
just turned on my video. Now, my background at
the moment is blood. I can change it by coming to this small arrow and I was going to the video settings over here. So you can see this
is my video settings. And at the moment, my
background is blood. If I don't want it blood, I can change it also
from here, right? From this arrow, I can
check the blow nature, and you can see right now
my background is not blood. You can see clearly
what is behind me. Now, to come to change
some of basic things, like you can choose between
the camera options over here and you can give yourself some touches from here, so on. But then to change the
background and effects, you can always come to background
and effects over here. Okay? So you can see right now the virtual background
is set to none, but you can choose in blood, so you can see blood directly, or you can use this
as your background, or you can change to
something like this. This is kind of a bit
much more professional. In cases, if you want
videos as your background, you can select
something like this, and you can see myself
within a beach. Okay. So this is a
video behind me. You can add anything virtually. This is kind of cool
because it's plain and it's just moving video. So this is a background. If you want, you can import different backgrounds that
you have within your system. So to do that, you can come to the plus sign over
here. Click on add. You can add an image. Or you can add a video
as you saw which, so let's try with
an image first. And then you can
navigate to wherever you have that image
within your system. As a I have this one, can select it and click on open, and that automatically
becomes my background. You can see it behind me, right? So you're free to
have a green screen. In cases if you have
a green screen, the background is going to
be properly, your own image, or the video is going
to be very much proper, and you won't have this
worthy bing nature when you are moving across. Cross the edges of my face or my body when you
have a green screen. So if you have a green
screen behind you, then you can enable
this feature. It's a screen to give
you that perfect nature. And you can mirror your video at any given point with
just this simple click. Depending. Sometimes if you
are using a background, you may have to mirror
it to be able to have it better
arranged within you. That's about adding an image, you can add a video
also by coming to add a video and you can select
any video of your choice. You can just add it
and it's going to function behind you just
like you have seen this one. It's very easy to change
into anything as far as it is adding value or bringing professionalism
to what you have. So that's about adding
at any given point, can come down to
known or you can select any specific one
that you are interested. Now, let's look
at video filters. There are lots of filters
here that you can add. Filters also give you another
touch to what you have. It's just like an AI because it automatically detects some
sections of your body. So for example, let me
put in these glasses, and you can see I look
kind of fantastic with it. You can check around
there are lots of other filters that you can add depending on what
you are looking for. You can have I kind of like
this cap sometimes because it give you that professional
look, I hear somebody, but maybe you want
to go anonymous, you can put in this
cap and you can deliver your lessons directly. You can have the one eyed
man or you have this hat. So it's very easy and
it's interesting, sometimes to have any of
these if you're interested. You can just go ahead
and give it a try. So these are video filters. You have averts.
Sometimes you may come in handy that you need to put
in averts to work directly. So if in would just one
click, activate ats, o So Let me go back to
this and say none to this, go back to Avatars, and then select a
particular one. Let's select any. You
can see right now, this is my avatar and now becomes me even
during the meeting. You want to remain anonymous, and you want to use avatars. You can easily select
on any of them, and that becomes you
during the meeting. Okay can always click to
add to create your Avatar, which is a bit advanced for
this particular course. We're not going to
create any Avata. But for the basics, this is how to add in
virtual background and change it maybe from images
to videos as you so wish. It's very easy to give it a try. Right now, if you are
done with the Avats, you can always come down to none over here and you can
see and back to myself. And you can go back to filters,
if you want to add any, you can add if you have
a virtual background, you can add can check out
the studio effect over here. This is when you can add in different kind
of studio effect. For example, you can
have the eyebrows. I like it, nice. You
can see it right now. It give me a little bit
of a professionalism in my poppy NCC.
Different version. Then you can change
the coloration if you don't want to black, can have brown,
so you can change the coloration directly
and the opacity as well. Can change how opacity or
how opaque is going to be. Now you can add this moustache. If you want, we'll
just one click, able to add mocha moustache. You can see right now it's becoming very much
clearer within me, even though it's
something I have, but if mixing it, it is
making it very, very clear. You can see the sharpness
is not very sharp. So you can check out here and see the sample
of what I have. You can check out the
moustache and beard lip color. If a woman can click
and you can see right now it has just changed
the color of my lips. So very easy and interesting. You can add in coloration
as you saw it, and you can check and change around things and play
around with all of them. As you're done, you can
always reset and go back to normal or you can
close this to close. This concludes this class about adding virtual background, video filters, avatars, and even studio effects to your video during any
kind of Zoom meeting. I hope you enjoy this video. Thanks for watching and see
you in the next one. Bye.
12. Using Whiteboard in a Meeting: All right. So in this class, we are going to learn how to use the white board to
collaborate within our team, to share ideas, to
brainstorm ideas. All is done with the help of the white board
within a meeting. For example, let's start
an instant meeting, let's train with computer audio, and as the admin, while
you Dina meeting. You notice that there are
lots of items over here, like we have explained there are so many tools that you can use to enhance
your experience. So our target for this
class is white board. You can see it over here, or sometimes you have
to come to more, and then you see it white board. So by just clicking
up this small arrow, you can define who is allowed
to share a white board. Is it host only or
all participants. So I can make it all
participants and who can initiate new white
board in the meeting? You can see all participants and who can facilitate
in the meeting. You can see all participants. I think this is okay.
You can go back. Let's kick start
a white board by coming over here and just
clicking on white board. You have the option to kick start a white board,
a new white board. This is going to be a
brand new white board or an existing white board that
you have within a meeting, you can as well
continue to work on it. So let's start a
new white board. This is a brand new
white board. Right. So this is the normal
white board that you have. So this piece is
everything to yourself. You have everything to yourself. You can write as
anything as you want. You can use the free hand tool. Like you see the default
is just a black pen. You have a lot of features
over here that you can use to enhance your
experience over here. Okay. So whatever
you want to define, or whatever idea you
want to showcase, you can actually work
on it over here, sharing different kind of
brain storming of ideas. So in terms of using pen, this is the normal
pen, the default one. You have the option
to this is pen. You have different types. You have normal pen,
you have highlighter, and you have the eraser. Anytime you click on the reser, you can erase anything. You can clean any section of
the write up that you have, and you have the
highlighter also that enables you to highlight
options, okay? An case, you can highlight. Mostly, you can change
the color from here. Can just click and usually highlighters come
in yellow color, something like that,
something like that. You can always use it to erase
or to highlight something, and you can always change the line thickness.
Right now it is thin. You can make it thicker
as you can see, and you can always use the
eraser to erase as well. Easy. You can do that with
the pen tool as well. You can change the color
and make it probably red, and you can write
anything of your choice, you can bring storm any
idea of your choice. One last thing as
regards pen that I like is this smart drawing. Really really is powerful. We can click on it, and when
you want to draw anything, it automatically approximate
to that particular shape. For example, if I want
to draw a rectangle, it just automatically
approximate to that rectangle. If I want to draw
something like a square, just quickly
approximate to that. If you want to draw a
circle, it's not perfect, but you can see it just picked
in the idea that you're trying to draw a circle and it quickly converts it to a circle. Can change the
coloration and thickness as well of the line
as you saw wish. This is about the pen. This is where using the the
automatic the auto drawing. You have the shapes. You have
shapes of different types. You can check out
all shapes over here and you'll be able
to see more shapes. You can have from circle
to these kind of arrows. If you want to
signify something. To point at something. And once you select on
any element as well, you have this much options. You can assign texts to it. For example, follow here, and you can select
that particular text, and you have a bunch
of controls over here. You can play around
with the text color. You can play around
with the phone style, you can make it bold. You can utilize it as well if you're interested,
can utilize it, and so on, you can play
around with the sizing, and make it something like that. So you have venture options
that you can change. You can change the alignment of the text as well
and you can put in bulleted points if you are half bulleted and you can change
the field color as well. You can change the field color of the element that
you are dealing with. Let's say we go something
like this and you see it's a bit better.
This is the outline. You can change the
outline options. The outline coloration, as
well as the border thickness. You see the outline is now
red and the border thickness, you can increase it also and you can have
it to be dashed. Instead of a full line, you can make it dashed and it looks a bit better
and professionally. E. So there are a
bunch of controls on what you can do as
regards the Whiteboard. It's a very cool
feature that I think Zoom has done quite a
fantastic job here. You can see different callouts. You can use callouts
of different types. You can see equations. You can click on this
also to see more options, and you can come over here. Se quite a number of them. You have this star, if
you want to add it. Go ahead and add the default
is what we have left before, but you can change anything and you can lock against changes. You can add comments to this. For other people to also
continue or to make edits, I can add a comment
and say, add someone, you can call in someone
Epi mentor she, for example, epi, someone within the
meeting, please adjust. The coloration. You can
easily add a comment, and a member of team that
is within this white board that is within the meeting can also work on this
particular project. It foster collaboration. You can work collaboratively
with your colleagues, the team members by
just adding in things. While selecting a
particular element, you can still come to more here and you have a bunch
of other features. You can copy this element, can copy it as an image, or you can copest it, duplicate, copying to object and so on. Create frame, if you
want to create a frame, bring forward backward, you can change the layering
options and so on. And you can generate from text, export this as a PDF, or you can export it as
a PNG anything you want. I can do it's quite rich as regards features when it
comes to white boarding. So there's shapes,
let's close on shapes. So this is pen. These are saps, and you have
lines of different types. You have lines,
you can see them. You can have arrows to
demonstrate things on your own, like arrow sometimes,
especially when I want to draw flow
charts of items. You can select and you have a bunch of things that
you can do with arrows. You can change the
coloration as well of all the elements
that you've selected. You can see we can change
the color of this, make it blue, or
make it this color. So this is text. You can
click and add text anywhere. Let's say welcome to my channel. For example, please
remember to subscribe. This is just a text,
and as a text, you can select the text also and have all of these features
to play around with. In any case, you can
click on anything and you can move it
around very easily. You can click and you can
move things around easily. And when you hold
down the shift key, you just move along the axis. So you can just click and move things around to any
location of your choice. You can move any
element that you want. You just click and you can
carry out the movement. You have the sticky notes, which is what I want
very very much. Sticky notes, you just draw, and you can add text inside. This is step one, for example. You can resize it, you can select and resize
it text within as well, select and resize the text. The sizing, you can make it ten, or you can make it let's say 16, square small, but you can
do quite a lot with this. You can add texts. You can do anything.
You can do anything. You can explain this step, and then you can add
another sticky note, for example, and
call this step five. Step five, and you can move
it somewhere, past it here. Step one to step five. You can be as detailed
as you want and you can put arrows
to signify things. That's sticky notes.
You can e will select it and move
it like I said, and you have all of
these features as well. You can change the color within, and then you can add links, you can lock it against
changes and so on. You can do quite a lot here. Then you have comments. You can add comments like you've explained, you can
create frames, can just create frame
of different types, 16 by nine, four by
three, one by one. You define all frames, you can see them over
here. You can add a frame. And you can easily work on frames, different
types of frames. You can select and you
can create a frame, and you can create
all your things within a particular frame. For example, you
can see step five, you can bring it
inside this frame to make things
easier for yourself. You can copy this and past. You can duplicate this,
move it to somewhere, for example, and then you
can change the color. Very easily, you can just create things. You can duplicate. You can move, C
say step one, two, three, very easily, if you
like, you can change it. These are done within frames, within a particular frame, Step three, and you can use arrows if you want to
just connect all of them. In each case, you can zoom out to be able to see
all your board, what you have been creating so far. Can move things around. You can use the hand tool to pan around so you can see the
board, the entire board, what you have been creating, and you can always zoom in to a particular section
of your creations. Then down here, you
have the option to check out the templates. There are existing templates
that you can work with, depending agile and scrum, brainstorming,
ideation, and so on. You can see these are
existing templates that you can easily work on. If you know exactly what
you are looking for, design and research,
mapping and diagramming, meeting and retrospective,
science and education, you can see brainstorming
and ideation. You can just click
on any and you can continue editing a
particular section. This one, if it is
something you like, you can always go ahead and say use template and you can
edit this very easily. Down here, you can import
things, you can upload things. For example, you have
an image somewhere, you can just easily click
and you can just bring it in and you can work on
it directly within this. You can click on
the image and move it around. You can
make it smaller. You can reposition it anywhere, and you have this much
features, you can download it, you can crop it to any
section, you can resize it, and you have all of
these features up to yourself to deal with
this particular image. Once you're done, you have
more tools down here. Also, if you are interested, you can have more tools down. You can click here to see it
is rich with many things. You can have charts, which
is what I want the mot. You can see by chart of
different horizontal and so on. So you can click and
you'll have access to You can just draw it
somewhere. You can see. When you double click now, you'll have the
option to the data. You can go ahead and edit it and do anything you
want within here. Can change and vary the data, and at any given point, you can enable the values
to show if you don't want, or if you want the values
to show within the graph, you can enable or
disable the levels. So on. You have a bunch of
controls that you can do. You can change the levels, I just click in series one, Series two, and
you can change it and redefine it accordingly. This becomes easy for you during your presentation or during your meetings with your members. There's quite a lot of
features that you can access, can access Google Drive, you can access ASAA,
embed content, you can create cards, C ban, Mind Map, and so on. There's so much you
can do over here. But the first thing I needed
to do before you start using the White Board is to create a name for
the White Board, which you can do
that by coming here. So we can call this
maybe grant meeting. Brainstorming. So
you can click out, and this now is
served in the cloud and you can have access
to it at any point. So when you don't here,
you can come over here, you have a series
of other options. You can comment on a panel. You can put in all eyes on me, something like Center, and
you can share the document. You can add in people,
or you can copy the link and give people the
permission to join. And you can add people and
you can give them control whether they can be editors or commenters or just viewers
within a particular meting. This is very basic. Sharing
becomes very fantastic. This is how you can
work with white bot. But another important
feature that I always use within white
bot is this features. Over here, you have the lesser. You can activate
it with letters, you can change the coloration. I always prefer red. You can use it for just demonstration. You can highlight things
and on their own, is just for highlighting, showcasing the
importance of something, or directly during a tutorial, you can easily
highlight and point to something that this is
what you are referring to, and it becomes very easy. You know with time it
automatically goes out, it fades out on its own. Another feature that
I like is a time always setting the
time for a meeting. You can make it 10 minutes, 5 minutes, and once you start, it's going to start the timing
while you brainstorm on the ideas that you have for your company very easily
and very effective. You can always pause or you
can stop as you so wish. So the timer is really
really helpful. So you can always click
out to make sure that you and you can stop, can close. So over here, you have voting. If you want to carry
out some vote, you can name in candidates, maybe during create
a voting session, and you can give
voting session one, for example, let's say we
can just call it members, members of a committee,
for example, votes per person, we can
make it only one. And time, no limit.
You can set time, or you can make it no limit. You have other options as well, one vote per object or
only I can see the result, and so on me as the
admin conside result, but any other person cannot see. Over here, you have
presentations. If you want to create
presentations, you can go ahead and create presentation with the
frames that you have. This is very easy
when you have frames, so you can arrange them easily. You can add a frame and you can create all your
presentations with Okay. And down here
you have pages. You can subdivide
everything into pages. Now all you have
done is on one page, you can add a different page and you can continue
to work on pages. So it becomes very easy
and very effective. You can click on this page
and you continue to work. You can click on this page
also and continue to work. I find it very, very
useful and helpful. This is about the basics of using white bot
within Zoom meetings. I think I find it exceptionally
useful and you can just go ahead and
start on your own. A Zoom meeting. You can
have it on your own, even only within the meeting. And you can just go ahead
and try and see how you can white board on your
own brainstorm ideas. Just do one or two things to familiarize yourself
with the features and see and what you
can use for yourself. So this concludes this
class about how to use the white board within
Zoom to brainstorm ideas, to share ideas with
your team members, and to invite and collaborate
on a project particularly. So I hope you enjoy this video. Thanks for watching. And I look forward to seeing
you in the next one. Usual once you're done, you can always close the white board over here and you'll return
to your meeting. Thank you and see you around.
13. Breakout Rooms: Hello, and welcome
back. In this class, we are going to talk about how to use breakout
rooms within Zoom. We're going to
look at the basics of how to use breakout rooms. Usually breakout rooms can
function during meetings. In cases if you want to
subdivide yourself into groups, probably to have a separate
discussion in another room, and the later you can
converge into the same room, maybe on finalized things. As you are conducting a meeting within the same room,
just like I have here, we can move some of
the participants to a particular room,
have a discussion, and then later we
can revert back to this main room and then
continue with our discussions. So this is very possible
using the breakout rooms. We can find it in most
competitions like for example, I'm a toast masters member. And during our competitions,
what we usually do, if we don't want participants to be a part of the main room, probably during
speech competitions, we can take all the participants out of the room to
separate rooms, which are called breakout rooms. And then when we
finish discussing when the test speaker
finished speaking, we can now invite
them separately to come and give you input
about what they see. Breakout rooms can be very, very helpful in cases when you want to have
separate discussion, separate conversations out
of the main meeting room. So to start with you need is just to log into a
meeting like I have here, I have three participants, including myself to
enable the breakout room, you can come to the
more option over here. You can see it here
or you can see it listed among the tools that
you have at the bottom here. Look at it breakout rooms. It's just like creating
separate rooms. To access it and
to start using it, you can just go
ahead and click on breakout rooms and you'll now be able to have the option
to create how many rooms. How many rooms do you
want to create and then so you can move your
participants to those rooms. Assume I want to
create only two rooms, and you can assign the participants manually
or automatically, you can assign them
separate rooms or you can let the participants choose which room they want
to participate. Can assign them manually automatically or let
them choose which one. Let's say I want to
assign them manually. We can just go ahead
and create a room, and now we have two rooms
like I've requested. You can hover over any
of the rooms and you have the option to click
here to rename it. Let's say this is grant meeting. This is grant, I can
say yes to this, and then this one could be
proposal. Proposal discussion. We have two rooms, grant meeting and proposal discussions. You can assign people to this room either right now
or during the meeting. You can do that right now or during the meeting. So
you have two rooms. You can add a room later on if you discover that you
need to add a room, maybe you have more
participants that need to participate
in a sub meeting, maybe possibly seminar or workshop separate
from the main room. You can add a particular room and you can move them there. You can recreate anything if you want to
recreate anything. And down here, you have the
option to click here and you have a lot of controls
that you can take note of. For example, you can allow all the participants choose
a room that they want. You can enable this. You
can allow participants to return to the main session
at any time they want, and you can automatically move all assigned participants
into the breakout room. You have quite a number
of controls over here. Auto close breakout
rooms after 10 seconds, just to have some basic controls as regards who enters
and who leaves the room, you can have all that
digitally from here. Then you can set
count down time to 60 seconds or thereabout during the meeting
within the breakout. So these are some basic
controls that you can have. You can declare the room
open all rooms so anyone can enter and you can assign because you've already chosen
to assign manually, so you can just click to assign. For example, I want to assign
doctor Yousof to this, and I want to assign
this guy to this room, so I've assigned
them separately. You can see that at
any given point, when you click on rooms, you'll be able to see
that we have two rooms, grand meeting and
proposal meeting. At the moment, we have
all our participants in the proposal meeting. You can hover over any of the participants
and you may decide to move him to the grand
meeting or the main session. You can move them to anywhere. You can move them maybe to
ground room and you can now have 11 participants
by each room. You as the admin can now join either the meeting room,
or the ground meeting, to have a conversation
with this person, or you can join the
proposal meeting to have a meeting
with this person. Once you are done with
all the meetings, you can now be
able to close down the room and you can
exit as you so wish. But in any case,
you can always come here and you see all the
participants in the meeting and then you can see in the breakout rooms and
where they are and you can move them across to different sessions and
to different rooms. You're done, also,
you can always bring someone back to the main room so you can continue
your meeting. Let's say we move doctor
Salama to grand meeting. You can see right now all of them are in the grand meeting. You can see this is
in grand meeting and this one also is
in grand meeting. Let's move this guy
to the main session, and let's say we are back. We are now back to
the main session. You can move this one
also to the main session. And all of them are now
left the breakout room. And if you like, you can
close the breakout room, and then you are now back
to the main session. With all the participants in the main session,
you can see, all of us are now in
this main Basically, this is how to create
breakout rooms and manage them
during zoom meetings. It depends. This is just
an example and I've shown you how to use it with just three participants,
including myself. In cases when you
have more than 20, 50 participants, you just
follow the same process. Create two rooms and then follow the participants and assign them to the rooms accordingly. It's very, very easy and
it's very interesting. This concludes this
class about creating breakout rooms and assigning candidates or participants
to the rooms, and you even participating
in the rooms to have discussions with
them and they move into separate rooms
if you're interested. I hope you enjoy this video. Thanks for watching,
and I look forward to seeing you in the next one. Bye.
14. Recording a Meeting Session: Okay. In this class, we are going to learn
how to record meetings and have a replay of the meeting maybe probably
after the meeting. We can share the meeting link so people can watch or we
can share the video of the entire meeting as well so that participants
who are not able to participate in the
meeting can have access to it and still watch it just like a video replay of what happens
during the meeting. Record a meeting, let's assume we are in this
meeting together. We've just launched this meeting and I have three participants, and we've just
started the meeting. Now to start recording, you
can just come over here. You can see record over here. In some cases, you
have to come down to the more option over
here and you see record. But now we have it at this
bottom, you can see it record. Mind you is because you are the main admin or the
host of this meeting. That's why you have
all of these controls. If you are a normal participant, you may not have access
to all of these controls. To start recording a meeting, we can just come to
and click on record. Recording in progress. And you can see in
all our participants, they'll receive the option
that recording is in progress. So they have to accept, or they have to okay it to be able to record their own
session part of their session. Okay. So right now you can see we are recording
this meeting, and you can pause it, you can stop it at any given
point. So it's very easy. And you can see right
now at the top of the meeting also top right,
you can see recording, this meeting is being recorded, and all the participants
can be able to know that the meeting
is being recorded. So you can pause and you
can stop if you want. You can pose it by
just clicking on this. See how you've just
stopped and you can stop it by clicking on this. This is pause, and you
can click on stop, and now everything is stopped. So you see recorded file will be converted to MP for
when the meeting ends. So only when the meeting ends, will you have access to the
recordings that you've made? Now you can record
more than one session. For example, during the meeting, you may want to record
another session again, maybe another meeting
with another participant. You can just go ahead and
click on record. Progress. You can see our recording in progress. Recording has started. So you're recording
this session as well. Maybe one, two,
three, 20 minute, 30 minutes, you can
record that session. Once you're done recording, and maybe you don't want to record the subsequent session, you can just click
on stop recording. Now recording stopped. So you can access
all the recordings again at the end of the meeting. So only when the meeting ends, would you be able to have
access to all the recordings? So let's try to end
this meeting so that we can see how
we can have access to all our recordings and then
how we can share it with our participants who are not
able to attend this meeting, or at a later, Panel, maybe want to decide
or make a decision about the meeting that took
place. Let's end the meeting. To end the meeting,
you can come over here and just click
on this close, you can end all
the meeting or you can leave the meeting
as a participant. So let's say we end for all. Right now, once you
click on n for all, you can see right now our
videos have been converted. They've been converted into videos. You can see
them over here. It's automatic. You don't have to go anywhere
to find them, but you don't have to suffer
anything during the meeting. So this is P four,
they've been converted. So once you hit on any of them, you now see that this
is your recording This is a meeting recording, so this is the second one
that you've recorded. These are the two meetings
or the two sessions that we've just recorded with
the audio separately. You can see them.
Now, alternatively, if you want to have
access to the recording, maybe probably
after the meeting, and you just return
back to your account, you can come down to
open recordings here. Once you click on this,
this small arrow, to bring you to this place and then you can see
local recordings. These are the two recordings
that you have for today. Both of them
combined within one, so we can be able to see them
in a particular meeting. Once you click,
you'll be able to see the local recording. So this is basically
how to record a session or a part of a session and then
have access to it, and you can go ahead
and share it with your participants or with your member of
your team members. You can always click and
need to open directly, or you can always click to view, and you can see this is
where the meeting is. This is the folder. It is
found in your document under Zoom and you'll be able to see the meeting item over here. You can copy this
file if you like, and you can share
it with somebody, or you can open it up
and copy holidMP file and just share with your participant or
your team members. Basically, this concludes
this class about to record a Zoom meeting and share it within your
participants and so on. Okay, I hope you
enjoy this video. Thanks for watching,
and I look forward to seeing you in the next one. Bye.
15. Adding Captions: In this class, we're going
to learn about captions, how to add captions to your
video during meetings. So you can add captions
and you can have translations during
meetings very easily. And to start with,
if you want to enable captions
across a meeting, regardless of whether
you are the one speaking or any other
person within the meeting, you can activate it by coming
over to captions over here. Add captions and add captions. You can click on this small row, you can see it here as the host. If you cannot see it,
you can come to more and you can see it listed
over here captions. So you can come to
this small arrow. You can just click on it,
and you can see captions. You can caption in any
language, with English, Estonian, Finnish, German, you can see
different kind of languages. You can select as you swish, and it's going to caption the whole conversation or the whole meeting
in this language. You can check out the caption
settings, and over here, you can see this is clo close
captioning, the phone size. You can increase it if
you want to increase the coloration for
the caption color. This is going to be white. That the black background, and the translation
color is going to be this yellow and that
the black background. So this is the default one. But you're free to change
it if you want to change. Always show captions. You can enable show original and translate it in the
meeting captions menu. You can enable all this, and you can specify the
charge display size. You can vary de sizing
from here as well, and deem screenshare video can enable all this and many
other features down here. These are screen reader lats. Basic ones, I always like
to go with the default. I leave everything. The
closed captioning default is including the
translation color. So let's come down here. Once you click on this, it's
going to you can you can put host caption
control settings as well, who shares caption. You can enable all these. Allow closed captioning for this meeting as the host.
You have this control. You can allow people to
to enable the captioning, or you can disable from here and no one
within the meeting. Be able to add or
disable captions. Low caption languages
for these meetings. You can equally ask people to be able to enable
people to be able to change to add captioning in a specified language
as the host. You have to give you can
give that specification, and anyone who is
going to caption can only caption in that
language that you specify. So to start the captioning, let's just come over here. Click on show captions. So let's enable the let's open our camera
to be able to speak. So this is just a
test of our caption. So I'm just trying
to demonstrate how fantastic the captioning can be, and you can see the translation
is coming out very, very nice and fantastic, and anyone can benefit or can understand what
is happening here. So this is just a
simple demonstration of what is happening
during our meetings, and you can see the right to as perfect as it is as
this coming out. This is everything
is in English and is coming out as perfect
as it is here. So again I commute
myself and I'll stop. You can see the
captioning is very, very perfect, and it's done
very, very fantastically. Can always hide the
caption from here, and everything now
goes back to normal. This basically concludes this class about
adding captions. You can capture your own sex, your own self, or you can capture everyone
within the meeting, whatever language
they are speaking, you can turn in and
enable the caption, as well as a translation into another language
that is not English. So I hope you enjoy this video. Thanks for watching and see
you in the next one. Bye.
16. Adding Apps in Zoom: In this class, we
are going to learn the basics of adding applications
within Zoom meetings. This gizm has collaborated
with a lot of applications to make meetings engaging and very
easy to carry out. Some of those applications, you can find them directly when you log in and
start a meeting. As the host, you can be
able to see it over here. You can see apps down here, and you can click
on this to give some controls to
the participants. Who can start a collaboration? You can see all participants and who can start
a collaboration when someone else
already started a conversation, you
can define all the. Let's say we keep
this everything at default and we want to start checking out
on the applications that we have to make
things easier for us. You can come down here and
click on applications. You can see the
existing applications. You can have my apps. These are the
applications I'm using currently within Zoom meetings. The Kahoot. I have the time. I have the virtual
background, the music. The time controls
work with the time. So you can be able to
while have a meeting, put in the time and you see how much time you have left and how much time you've exhausted. This virtual background enables you to change your background
through the meeting. I'll show you samples of them, and this one plays the music throughout the meeting as
you are conducting it. This one can help you to take group photos with
Jo symple click. And as you all know,
Kahoot is very popular. You can have it to play
games within participants. So it promotes also
engagement as well. So I guess where you
need to add more apps. You can always come
to apps over here, and you can search
from existing ones. You can see so many of them. Okay? Approved apps. You can see trending apps, new apps, analytics,
broadcasting on streaming. You can see so many of them. You can just decide to
acquire any of them. And once you have anyone
that you are interested in, you can just go ahead and
just click on Get to get it. So this one is meeting recaps. It gives you a recap of what
happens during the meeting. To get this, all you need is just to come over here
and click on get. Once it finished download, you can just click on add
and it's going to add to the list of apps that
you have in my apps. Requesting permission
to connect to Zoom, and you can see allow. This is going to be added to the list of apps
that you have. So you can always come back
and you'll see in my apps, we have a new app recently added. You can see it over here. So you can use any of
the apps accordingly. You can over any, and you can copy the Link
and share and you can auto open during a meeting if you want to set
it to Auto open. So let me try one of maybe
two of them to show you how this can be very
helpful during meetings. Let's start with the
time. Very simple and easy to use. You can
just click on the time. Like I said, you can have the time and you
can have stopwatch. The time you can specify
the number of minutes or number of hours that you're interested to start the meeting, and maybe let's
say in 5 minutes, once you click on start, this, you can enable to show
to all the participants. All participants in the
meeting can be able to see this while they're
conducting meeting. And you can specify
what happens after the meeting after the timeing ends, so you can come over here. What kind of noise
do you want it? Should it say time up or
vegas or pencils down, and the winner is you can set up all these if
you're interested. Let's say we go with
time up and we can st such timing to be 5
seconds, for example, and then you can
just hit on start and all the participants in this particular meeting
will be able to see the time popping up or
coming up on the screen. And they'll be able to see
how much time they have left. And all right. So you can see they have 5
minutes and they'll be able to know exactly how much time they have left and
what they can do. You can always pause and you can always cancel if
you're interested. So let's say we
cancel at this point. So this is timer. You
can start a stopwatch. This is very useful also when you're delivering,
for example, for our Ts Masters Club, we want someone to speak for five 5-7 minutes,
virtually, of course. So you can set in the stopwatch. To know exactly how
much time he has wasted and how much
time he has left. You can just start and it's
going to start the stopwatch, so anyone in the meeting
can equally have access to this and can see
what is happening as well. All right? So this
is about the timer. Anytime you done, you can reset, you can cancel, you can
resume if you're territd. So at this moment, let
me get out of this. Let's try the virtual background also as an application
within Zoom. So you can click to kick
start the virtual background. This just enables you
to choose any kind of background and have it by
side during the meetings. Can see we have the nature
related backgrounds. You can see quite
fantastic backgrounds that you can easily
with just one click. You can set to your own
virtual background. You can just click and it becomes your
background perfectly. This is the nature.
You can search for anything within
Pixel. Within PEs. Pixels is now also
collaborating with T Zoom, so we can search images
directly and bring them in without any copyright
issues. Have interiors. If you are interested, I like this on interiors. If you're interested
to have interiors, you can see them very
beautifully designed, especially for presenters or someone in a meeting settings. Maybe if you want to
have some specials, office, and so on. You can search
directly or you can use the existing ones
without find very, very relevant and useful. You can see quite a number of
them. They will have arts. If you're interested in arts, you can find images that are
art related that you can easily set as your background and use them. Have troubles. Also, if you are
interested in travels, on your own, you can just
search for virtually anything. And with just this simple click of set this as my background, it automatically becomes
your background. So that's about this.
You can share the app and you can invite users
to use the app as well, and then you can
expand the app view. If you're interested
in expanding the view, you can expand it, so you can see the bigger view, or
something like that. I kind of like the interiors. They are very, very nice
and very fantastic, that you can easily select
and use and it to portray professionalism that
you're actually working in a professional
environment or settings. You can always click on this to close out and click on this to come out back to the
main my apps or the ab. You can always search and add apps or use the
apps accordingly. This is virtually
basically how to add in apps and use them
within my apps. You can go ahead and explore how many apps you want to try. You can just select
and try on your own and see how
they function You can try using them to engage your participants during
a particular meeting. This concludes this class
about adding applications and managing them within Zoom
and during a Zoom meeting. Hope you enjoy this video. Thanks for watching,
and I look forward to seeing you in
the next one. Bye.
17. Editing Profile in Zoom: Hello, and welcome back. In this class, we are
going to learn how to add in profile photos
within our meetings. If you look at this, generally, you will notice that
all our participants have no profile picture. Now, as a participant or
as the host of a meeting, you want to add in profile
picture to your video, or even without you
being the host, you can always come over here, come down to videos and click. And you can go to
video settings. Come to profile, and you'll be able to see this is API AI. This is my own profile, and you can see right now
I don't have any picture. So you can go to edit
profile or you can click on this to actually
upload a picture. So what you need to do
is you can drag and drop or you can click and
change picture directly. Navigate within your system to wherever you
have your picture. As you may not have this
picture, I like it. I want to make it
my profile picture. I can just go ahead
and click on Open. Now, it's left for
you to zoom out. You can zoom in to a specific point or you can zoom out like I've zoomed out, and you can click
and move directly. You can click and
pan accordingly to choose a particular position. You appear very
professional during the meeting by having
a profile picture. Once you're done, you
like this position, you can just go
ahead and see save, and this is going to save
this to your profile, and you're going to have a
profile picture now that everyone can look and see you look professional
during the meeting. So this is basically how
to add profile picture. If you want to update or edit your profile, just
like the name here, you want to change
some things, you can click on edit my profile, and this is going to take
you to a Zoom account. Of course, you have
to log in to have access to that
particular account. So let's say I'm going to
log in to this. All right. So you can see right now,
I've logged into the account. I have my profile picture
and you can see it professionally looking here and even here. It has appeared. If you want to change anything
based on the profile, you can come over
here and change, for example, the phone number. You can change the time code, the date format, the
time format, and so on. You have quite a number of controls that you can
change over here. In cases if you're interested
in changing the name, you can always
click here and you have your own opportunity
to change the name, for example, I want to
change this to a p sheet. So it, for example. And the display name, I wanted to display epic mentorship. For example, this is just
an example, location, you can put all these company, department, job
title, and so on. You can put all of these details and you can save them directly. Or more so you have
more other controls or features or things to add in your profile if
you're interested. Okay. So once you finish
changing the profile picture, you come back to the meeting, and you see right now you look
much more professional and different because you
have your profile picture in the midst of
other participants. So very easily, someone looking
can now know that this is the person speaking or
participating in this meeting. So this concludes this class about changing and
adding or editing profile picture
or either editing your profile within a Zoom
or during a Zoom meeting. I hope you enjoy this video. Thanks for watching and
see you in the next. Bye.
18. Meeting View Options: In the last class, we talked
about editing profile, how we can change
our profile picture and edit the profile
basic settings. In this class, we
are going to look at how to change in the
view during a meeting. Right now, we have three
participants in this meeting, and as you can see, this
is the gallery view. As the host, you can
change the view. You can decide to show someone or show a particular presenter. That is when you have the
speaker view, or you have other fferent types of views.
So we're going to look at the different views
that we have in Zoom and how to set them during a
meeting so that you can have a very professional and
very focused meeting. So you don't have to be
looking at someone who is not speaking or someone who you are supposed
to be looking at. We will have a
general overview of who participates in the
meeting and who is talking. The same time. So this is the
gallery view, like I said. We can see it over
here where you have all the participants separated or spread within the
cavas like this. We have all the three
participants within the cavas. If you want to have
a speaker view, you can click over
here and you'll have the speaker or the
person speaking on this. So right now we can have
only this guy speaking. If you want to speak, for
example, in this meeting, if I want to start speaking, my profile will now
be visible here. So let me start speaking. Hello, this is Mith All right, so let's
say we have myself speaking and at
the participants, they will be able to
see me on their screen. You can see they see me directly
as the person speaking. Okay? This is me on the screen
as the person speaking. Now, if I have someone
to speak as well, you are going to
have the same thing. So this is speaker view, where it highlights
only the speaker during this particular meeting. The gallery view, like I said, just enables everyone to show. So the person speaking, you will see him
with this green line showcasing that he's the
one correctly speaking. If this person starts speaking, you will now see this
green line moving this green direct and
move into him directly. Now, you can have another view, which is the multi speaker view. If you want to
have two speakers, speaking at the same
time, you can have one by the side and another one
by the side as well. You can have them
grouped together. This multi speaker, if you have two people speaking
at the same time, you can as well
have them together. Just like the name
implies multipeaker view, you can have two people
speaking at the same time. Maybe simultaneously, you
can have them side by side. Another view that I
find very interesting, and this is the
one I used most of the time is the massive view. Massive view is very, very interesting
and very useful. If you learn how to use it, you look quite professional
during a meeting. Now, choose Mass view. There are different
views. You can choose automatically or you
can choose manually. Automatically,
these are assigned. This is EPI. This is doctor Ys, this is this guy in the meeting. Right now we have
three participants in this view. You
can change the view. You can have whole view, for example, these are
the participants, and you like you can have
different types of views. You can click and have
five participants, and you can see
right now we have all the participants
and their views. Can choose anyone
as you so wish. Can choose this one, so you'll be able to see you
in this theater. Okay this theater view, and you can see the participants as if they're watching a movie, but they're attending a meeting. You can see a series of different types.
You have this one. I like this one, sometimes.
You have two people. Depending on how many
participants you want, you have this one with
six participants, and we have three right
now seated in this room. Want you can make it two, or you can make it one
if you're interested. At any given point, you
can click on this to add custom background if you want
to add a custom background. Maybe you want to bring in
a background on your own to fit in to that particular
one that you have. You can add in custom
background and it becomes your background
during any meeting. You can see right now we
have the participants, but they have their
custom background. But this is the one meeting.
All the participants. It's good sometimes during
taking a group photo. You can have this kind of
view with 25 participants. If you notice you are up to 25, you can just use this and
take in the group photos. Once you say stack,
this is going to enable you now you
have Rashid here, you have these two participants. That's how the thing is very
easy and very interesting. You can choose the view. You can change the
view also if you want. You can always go back to the massive view. You
can always go back. Change the view, and then
you can choose anyone. So let's say we choose something simple,
something like this. Once you click on this,
you can say start. You can see this is me at the table and you can have
other participants as well. To appear just like that when
you are having your camera, so you to zoom as if you
are inside this room, conducting an interview
or conducting a meeting. So it's very, very interesting. Just go ahead and try it
and during your meetings, you can decide to have
this view to promote professionalism
and just some kind of professional touch
to the meeting. So one last thing
is you can always exit immass view by
coming back to view and you can say leave immas
view and now you are back to the normal view that you
have during your meetings. Now, another thing is you can always come
down from the view, you can have change theme, you can have blue, can change the theme of the meeting,
you can have this blue. T it's very, very interesting sometimes to give it
some professional touch, or sometimes you have
roles and it changes the background or the overview
of the meeting looks. And so you can play
around with this, it can be very helpful and
quite interesting depending on your brand or what you are working with kind
of like this blue, right? So can still self view in the view,
you can hide yourself, or you can hide on video
participants, show meeting, timers, and so on, and can go full screen if this is
what you're interested. These are various views options that you can actually
play around with. Very interesting
and easy to use. This concludes this
class about exploring the view options during
a particular meeting. Hope you enjoy this video. Thanks for watching and see
you in the next one. Bye.
19. Taking Meeting Notes: All right. So in this class, we are going to
learn how to take notes and manage your
notes during meetings. Sometimes it becomes very
easy for you to get the best out of zoom meetings when you can take notes
within your screen, you don't have to use
any external source or external material maybe like a Jota or a notebook to take
notes during meetings. You can do everything digitally
and during the meeting. All right. So to take notes
during Zoom meetings. All you need is to come over to the notes section over here,
you can see it down here. If you don't see it
in your account, you can always come to
more options and you'll be able to see it
listed over here notes. So you can click on this
small arrow to enable who allow participants to share their notes or you don't
allow them to share notes. So just can be very
helpful if you are even a secretary in a departmental meeting
or in a company meeting, so you can take
note continuously. And later on you'll
be allowed to share the meeting notes
with the participants, either during the meeting
or you can export it in PDF and share with the participants also
after the meeting. Now, to start taking
notes during meetings, all you need is to come down to notes over here and
click on notes. We able to search
for existing notes. If you want to start
in fresh note, you can just go ahead
and see new note, and these are existing
notes that I have taken during subsequent
meetings, previous meetings. You can click here and see recent my notes and
shared with me notes. You can see start notes, you'll be able to
see all of them. If you have a specific projects that you are going to work on, it's better you add in projects. For example, so we can
see research grant. This is going to be early
on the research grant. You can say, let's say
we have a new project, so you call it research grant. You can add in members
and invite message, you can send invites
to your members. You can add members directly. You can search by their names, for example, epi mental sheet. Or you can search
for their e mail. If you have them
within the meeting, you can search for names
and give them control, whether you can be editors
or jobs just viewers. And you can add in the note over here and
create the project. So let's see I've
created a project, and now everything is going
to be saved my project. You can come down and
you can click on this and you can see this is my
research grant project. Now I want to add notes
on the research grant. You can just click on new. Right now, you can just start
taking notes on your own. So you can start
taking note like starting the meeting,
managing director. Speaking and what the hiss, you can be as
detailed as you can. You can be as
detailed as you can, and you can select the text. You have all of these
text editing features, you can bod things,
you can alize things, you can underline
things, you can strike through if this is what
you are interested in, or you can change
in the heading. You can make it header
one header two, he three. Or the about just
like the way you have in normal text editing features. You have list, you can make it bullet and numbered list
if you're interested, you can make it bullet list, or you can make it
the check list. Man starting the meeting,
managing director speaking, and then you can
add another person, maybe the Secretary's remark. Okay, and you can check off
as the speak or the About. This one spoke, this one spoke and we're in the
Secretary's remark. And over here, you
can see more options. Like, for example, you can
change the phone style, and the phone size as well. You change the phone size, you can change the color of the text to any color
of your choice, can select any of the texts,
you can come over here, and you can change the color
to any color of your choice. For example, this,
and you can have other controls like you can
have the text highlight, and you can align left
right and center. You can indent and
you can insert images if you are interested
also in your meetings, you can select and
insert images directly, you have them inserted
very, very easily, just like that, and
you have a bunch of controls also in the meeting. So you can see right now we
can do quite a lot and you can undo things also with
control Z if you're interested. You have all of these control. You can add links. You
can put a divider. You can use you can
clear the style, you can undo a red. You can have quite a number
of controls over here. Once you're done, adding the meetings and
taking your notes, you can change the
note taking name. You can give it a
name. For example, you can see the
meeting briefings. Then you have a bunch
of controls over here, like you can add to start. You can request for help,
leave feedback, report, look notes for it so that nobody can edit your
notes or thereabout, can move to trash,
move to project, or export as a PDF, which is the feature
that I like most. You can export as
a PDF or you can open in a completely
different browser, and you can share the browser as well with your participants. You can change the appearance
of the note taken up also from light to dark.
Right now it's on light. Now we've change it to dark, you can change it
to others as well. Automatic you can see,
change it to anything. Can open in browsers, you have, you can duplicate the notes
or they are but very easily. And then at the end of it all,
you can decide to share by just giving links to the people or you share in the meeting, or you can copy the link
and share with the people. Very, very easy and very nice. Even during the sharing, you
can give controls of who, whether for someone to be a co owner or a viewer directly. It all boils down to you. Just go ahead and explore
taking notes during meetings using this particular in
built up within Zoom. This all cludes this class about taking notes within Zoom, during a meeting to
summarize the content or to have a brainstorming idea
or to serve as a secretary, keeping record of what is
going on during the meeting. I hope you enjoy this video. Thanks for watching,
and I look forward to seeing you in the
next class. Bye
20. Scheduling a Meeting from Google Calendar: All right. So in this class, we're going to learn
how to schedule Zoom meetings from
Google Calendar. Before you start scheduling a meeting from Google Calendar, you will need to add the Zoom
extension on your browser. Depending on which kind of
browser you're working on, you can always come to like
we've explained earlier on to zoom.us W slash download, and you will be able to add in the different kind of extensions that you have to your browser, be it on Chrome on Microsoft H, or on Mozilla Firefox, you'll be able to see the
extensions over here. For this case, let's try to add a chrome extension
to enable us schedule our meetings from
Google calendar. All right. Once you are here,
you can just go ahead and say add to chrome, and this extension is going to be added to your Chrome browser. Add extension. You can see that Zoom Chrome extension has
been added to Chrome. This is now successful. What you need to do, you can go to calendar.google.com.
Over here. And let's say we want to
schedule a meeting for tomorrow, you can just go ahead
and click on this, and then you can add the
title of the meeting. And then you specify
the date and time. You have the date, the timing
is it okay, 11:00 A.M. If you want to, you can
make it 11 45 to 12 45. You can choose the time
zone if you are interested. So right now I'm in Africa
and we go to Labels time. Now, you can find a time if
you have some busy schedules, you can use the
automatic to find a specific time based on your schedules that
is best for you. Now, the next thing is
you can add guests, can click to add guests
if you have any. So let's say we are going
to select some of them, like this guy just added him, can add as many as you want. Can request guest permission, give them the permission
to invite others to modify the event to
see guest list so. Now, you can add location if you're interested
in adding location. But at this moment, I don't
want to add anything. We can go as specific as sitting
on this to add location. For example, we can see
this area. So this is area. And if you want to see the
Google map location also, you can preview this in maps and you'll be able
to see it directly, and you can pinpoint
the location directly. So one thing you need
to notice is that you can make this Zoom
meeting at the instance. But this is a feature that
you can only have access to if you have the Zoom
extension added to your browser. So we can just go ahead directly and make
this Zoom meeting. You have to sign in, right? So make this Zoom meeting. Yes, would you like
to send invitation to the e mails to Google. Calendar guests can say, don't send the email right now. And you can see right now we
have our meeting details, the Zoom joining meeting
link, you can see it here, and you can see the
meeting ID and password, everything has been created. These are guest, this is a location where the meeting
is going to take place. You can just click by clicking here to join the Zoom
meeting directly, you can join the meeting
from your browser. This is a board meeting
members meeting. You can see all the
details are here and you can always edit if you
want to edit anything. The meeting details is
populated automatic, and you can always save
after editing anything. Okay. So this meeting
has been created, and you can always view it in the meeting list
from your dashboard. You can join directly
or from your calendar, can just click and you join the meeting directly and
Zoom meeting starts. So this concludes this
class about creating or scheduling a meeting
from Google Calendar. I hope you enjoy this video. Thanks for watching and
see you in the next one.
21. Basic Host Controls: Okay, in this class, we are going to look at some basic settings as
a host of a meeting, what and what features, what and what power do you
have to control the meeting? So to start with, let me
log in to my account. I've just logged in, and I've joined an existing
meeting this one. And as a host, you can see I have these many features that
I can control. I can record a meeting. I can start a whiteboard, I can create breakout rooms, I can have apps
that I can add up, and I can tt directly
clear on with them. I can add captions and putting control to people who can
add captions as well. Now we can have
other more settings. I can share documents. I can allow people to share, can change different
views, and so on. Now, we can have
more settings as the post of a
particular meeting. And in addition to the very basic tools
that you can see here, we have another tool that
is called Host tools. You can click on this and
you can be able to see all of the powers that you
have at the basic level. You can allow all participants to share screen if you want, which is taken right now. If it is ticked, it
means you can share your screen as a participant.
The host allows that. You can chat, you can rename yourself if you're interested in renaming yourself
during the meeting. Host has given you the
permission to do all this. You can mute yourself
during the meeting, you can just pop in and talk, and you can start a video, you can share your whiteboard, you can share notes, you can record your
computer as well. This feature has not been taken. So if you want to allow participants to
record to computers, you can give this control as
well if you're interested. Request to record the computer, this is possible for
all participants to be able to see a request
to record computer. You can collaborate
with Zoom Apps. You can set meeting timeers
if you're interested. You can suspend
participants' activity at any given point. You have all of this power
as the host of the meeting. Then you can lock the meeting against entrance or
for late commerce. You can decide to
lock in the meeting, so nobody enters and nobody leaves a particular
meeting once you lock it, the rooms are very important. Sometimes before you bring in a candidate for an interview, you may want to
discuss about him, have a chat with
the team members about his C view or thereabout. Creating waiting rooms can give you just like the
physical waiting room, someone to wait at the lobby before you give an
entrance to him. You can customize
the waiting room given the details
of the meeting. Anybody coming in, you
will know that exactly he's in the right meeting
and you keep waiting. You can h profile pictures
of all participants. If you don't want anybody to
show his profile picture, you want an anonymous meeting. You can do that
also as the host. In addition to all of this, you have other features, like you can come to
video settings over here, and come to video settings. Now, from the general,
you can see you have all of these features that
you can play around with. You can have used dual monitors, enter full screen when sharing, or draining a meeting, all the show meeting controls. You can see this general.
You can change the Most importantly, the
appearance of the meeting. You can change the
sp system settings, you can make it a dark mode, or you can make it a light mode. Sometimes people prefer
to go with a light mode, but I always prefer to keep it a dark and the theme
like with set er. This is the bloom settings, you can go down to the classic, or you can go to rows or
I give like short er. In each case, if
you choose a theme, it affects the appearance, the system appearance
of the meeting. Let's go down here. You have other features,
you can enable reactions and what
what you need to add. You can view more options
still from the general, you can come to more options. Once you click on more options, it will automatically take you to your account
where you can set in more features during the meeting.
And this is general. You can have the video settings, like we've explained earlier, you can set in the
videos and so on. You can set in the videos, you have audio settings, you have screen sharing options, you have more controls as
regards who shares and what he shares as regards
the screen sharing during a particular meeting. Allow share individual windows, we share all windows
from an application, or you can automatically
share desktop, we share all captions. You can control what
a particular person should share during a
particular meeting. You have steam charts, how do you control it? You have missed calls,
you can have drafts and scents and reminders
and bookmarks and so. You have a quite a number
of controls over here. Anytime you are interested
in more features, you can always click out and to bring you over
to your account. Os you are in your account, you will have many
more other settins to deal with as the host. You can define those
before you even start These are Zoom apps,
the ones we have, and you can always
manage the apps. You can always clear the
apps if you're interested, the local data within
the apps and cookies, and you have also
background effects. You can add in background,
like we've said, like we've explained earlier on, you can go ahead and add in background, your record options. This is where you define where you want to
save your recordings. By default, it comes
to documents and Zoom, but you can define another
location if you have another specific
location that you want to save your
Zoom recordings Then down here, we talk
about the profile. We've just shown you
how you can change your profile picture and
view advised settings, it will bring you over here, and you can do quite a lot as regards changing
the profile name, the other details as well. Then you have statistics. This is going to give
you the statistics of and what is going
on during the meeting, these overall, who
participate in the meeting, the audio levels, the audio, the video, the screen sharing. Be able to see all of these
features during a meeting. This is just like a report of what goes on in the meeting. Right? And then we have
the keyboard shortcuts, which we're going to
talk about in a bit. Lastly, we have
the accessibility, which we've just talked
about how you can access the closed captions and the translations you be
able to access them. These are some square
reader allerts that you can enable or disable accordingly
if you're interested. So these are some of the very basic things that you have as a control when you are hosting
a meeting as the host. You have all of these
controls and more if you click on advanced
or more options, you'll be brought in here. In here, you have a
number of things, the general control like
we have over there, and you have the
meeting controls, the EI companion recordings,
audio conferences, and Zoom aps and so
on there quite a lot, you can check here and
you can have access to. Just feel free to explore and come over here and see
which one and which ones you can play around with and features you want to tweak
and see what you can change. But in general,
you can kick start quite a lot from here as
the host of the meeting, and you can change quite a
lot also during the meeting. This concludes this class about some basic or
additional controls that you have as a host
during a Zoom meeting. Op enjoy this video. Thanks for watching and see you
in the next one.
22. Keyboard Shortcuts: In this class, we are
going to talk about the basic keyboard
shortcuts that you need to enhance your experience
during a Zoom meeting. Now to start with,
there are a number of keyboard shortcuts which
you can have access to. I can show you the best ones
that I have used so far. For example, during any meeting, if you want to mute yourself
directly, very fast, during a meeting, you want to just quickly or mute yourself to speak something I always
like to use this space bar. You can see if I
press the space bar, you can see half temporarily
or mute to myself. And if I lift my hand
from the space bar, and I go back to muted. Anytime you can hold on
the spacebar and speak, and then you can release
to go back to mute. You can have other shortcut keys like you can use command I. If at any given point, you want to invite
people to the meeting, you can copy the invite link, or you copy the invitation directly containing everything, and then you can invite
them directly by their e mails or from the list or type of
filter that you have. And you can see the password, the meeting pass code
directly from here. You can easily invite people by their contact or by
their e mail addresses, you can link up and
you can just copy directly and invite
people. That's command I. Another very important
keyboard shortcuts that are very much used during meetings is the shift command S. Anytime I want
to share my screen, I can just hit on the shift. Common to enable
the share screen, and I can share
any of my screen, like I have explained
through the tutorial, you can select which view
that you want to share and you can just go ahead and
share your screen directly. If you want to share
the entire screen, or you want to share a
particular document, or you want to
share a section of the screen or a window or a tab, you can just go
ahead and do that. You can just close to be back
on with the main meeting. Another very important
keyboard short coord that I always use
during meetings if I want to raise up
my hand and give a comment or raise up my
hand and ask questions. The raise hand is, you use the
option y in your keyboard, option y enables you
to raise up your hand. You can see I've raised my hand, and this hand will
remain up until I press option y again
to take it down. All right. So another
important bod shot code is the option common r
for meeting recording. You can do option
common r. Okay. You can record with
audio or you can record without
audio depending on yourself and you can
still press on shift common r. To stop de recording. This is very, very helpful
as well during meetings. You can just use
your keyboard to enable recording or to stop
de recording directly. There are a number of
other keyboard shortcuts, which you can access by just coming over to the
settings over here. From this small
arrow, you can go to more settings and you can have access to the shortcut keys. These are the basic
shortcut keys. These are emitting
shortcut keys. You can see joining a meeting
with command and starting a meeting with shift
control command V to schedule a meeting, you can do that with the
start screen sharing, we've explained directly. This is mute and a mute self. Ask to mute all hosts. You can do that with
this. In each case, you can double click
to change the command. For example, in this one, you
can change the command to something shift command
A to change it to this, and you can restore to
default at any giving point. But you can change
as you saw which. This is post resume recording with this, which
we have explained, view previos page of video
participants in gallery view. You can do that. You can see of them that you
are interested in, you can go ahead and customize and change it to
your like liking. This is team chats controls
that you have. This is clips. In case you have clips, this is phone, did
controls that you have. This is general,
dst controls that you have start
network diagnostics, move to next tab, move
to previous tab and so. At any given point, you can change anything you
can customize it and then it can restore back to default if you're
done changing things. This concludes this class about the basics of
keyboard shortcuts, how to use them,
the most basic ones that you need during
Zoom meetings, and how to customize according. Enjoy this video. Thanks for watching and see you
in the next one. Bye.
23. Course Conclusion: Congratulations on completing this Zoom for beginners course. Throughout this
journey, you've gained essential skills and
knowledge to confidently navigate Zoom and harness its full potential for seamless online meetings
and collaborations. From understanding the basics
like setting up accounts, navigating the
interface to mastering advanced features like setting
of virtual backgrounds, breakout rooms, and
recording capabilities. You are now equipped to enhance your digital communication
in various settings. You are a professional
adapting to remote work or an educator looking to
enhance online teaching, or simply looking to optimize
virtual interactions. These skills acquired in
this course will empower you to facilitate productive and
engaging meetings with ease. Remember to continue exploring and practicing these skills, to further refine
your proficiency in using Zoom effectively. Thank you sincerely for joining us in this
learning journey, and I wish you the very best in your subsequent undertakings. Thank you and see you around.
Dr. Rasheed, Digital Content Creator
