Transcripts
1. Introduction: Hello there, My name is Versace AGI. I am a personal productivity coach and I know you want to spend more time with your friends and family, but you are not able to.
2. What is the Eisenhower Principle: Well, this is how we are going to do it. In 1954 speech David to D Eisenhower, deter deport, resident of the United State, famously recorded, I have go kinds of problem. The urgent and important. The urgent are not important and the important are never urgent. Over three decades later, in the bestselling book, The Seven Habits of Highly Effective People. Definite COVID IP packet, Eisenhower insight into a simple goal to prioritize DOCSIS. This goal is known as the Eisenhower matrix, also known as the time management metrics and the Eisenhower very mattered. This framework is for prioritisation, help you combat the immediate urgency effect, eliminate time vectors in your life and to create more mantle is best to make progress on your goals, you can easily start applying the Eisenhower method into your life. What do you need to do is simply divide your totals into urgent and important and then apply default rule of action, DO bland delegate and eliminate. This is how they readily, as in Harvard organizer, he's a vertical Lord and priorities, the productivity strategy drive it from this method is very visible, straightforward, and found to be highly effective. Things about 64 percent of us are visual learners. In the simplest terms, the Eisenhower Matrix is a guideline for effective decision-making. Its brilliance lies in learning to differentiate which taxes are important and which are urgent. As I said, focus on what can I do today, come back tomorrow easier for myself before breaking down the Eisenhower matrix, let me tell you the difference between the two major categories, important and urgent, on which the whole matrix is based on. So what are important taxes? These are taxes that you know you need to do at the back of your mind, but you don't plan on doing it any time zone you for live well known that these are consequential and lead to achieving significant results earned aspect of how long they take to accomplish whether personal or professional. These usually require a planet occurred, and they are typically long-term. You must keep enough time to complete such activities could operate in the proactive mode instead of the reactive mode, venue are independent, active mode. You are calm, rational, and more accepting of new challenges and opportunities. What are urgent taxes? Taxes is scream out like right now, right now and demand immediate attention. Urgent taxes put you in a reactive, more value act only on impulse and nothing else. They are the often when on which you end up spending most of your time doing only the urgent things that result in important things turning into a gentleman with little to no time to accomplish them, this leads to fight or flight scenarios and you either end up is convenient stress or not completing tasks in the intended and desired manner. But you are not alone. And it's like you are not really too much blame. It isn't. Hdd, by the Journal of Consumer Research found out that our attention is drawn to time-sensitive taxes over taxes that are due not offer in standard gratifications are less urgent, even men less urgent dogs provide a more significant long-term benefits and rewired this urgency effect is the reason while we turn into what Tim Urban calls instant gratification monkey and do darks and v, the air deadline first, even though it is how we are wired, we must make sure that we don't let the instant gratification monkey ich dir over brain because he only things about the present. And as adults appreciate how we need to spend enough time on important long-term goals and taxes due instead, often just to the urgent ones. If you don't want to be trembling bowl of stress every time the deadline train loans in the distance, you need to get to this difference back down and keeps some time to work on deck alerting your desk and organizing your paperwork, looking up that piano class you always wanted to go to or working on the new project proposal, you wouldn't really work for your company. So urgent tasks are time-sensitive, usually for short-term. They need to be completed right away. Usually require less starts, more efforts, and can be consequential. Whereas important tasks are usually not time sensitive, usually for a long-term can be shared you a link to finish later, the Jake while both efforts and targets and can be more consequences dispense leaking the long-term. Now you are no differences between urgent and important axes activities. It's time to learn how to produce high-value work and fail more time for family and personal passion project as well. So let's jump to the next video.
3. Master the Eisenhower Method: Hello and welcome back. In this video, you will learn how you can use the Eisenhower metrics to prioritize your taxes so you can work on those things first that matter most to you. The Eisenhower matrix is as simple goal for considering the long-term outcome of your daily taxes and focusing on what will make you most effective, not just productive. Using the to introduce decision metrics, you can visualize all your taxes in a matrix of urgent and important. All of your day-to-day taxes and bigger project will fall into one of these four quadrants. So quadrant number when urgent and important, these are darks. You will have to complete immediate relief. Number two, important but not urgent. These are the darks you will show you how to do later. Number 3, urgent but not important. These are taxes you will delegate to someone else. Number 4, neither urgent, not important. These are those darks that you can eliminate. Let's identify in more detail. So with the example which dark you will fall in which quadrant, so you can know what matter most to you and what is now in quadrant number one, urgent and important. Urgent and important darks remind you take action quickly. These items typically have a visible deadline and consequences for Sterling on taking action. Most often these are either things that is brand new from an external source or things that you put off until the phasor with Illumina data line. Either way they require a grasses modal response. These are, of course, a time sensitive activities. Not dealing with them immediately will result in problematic near Jakarta strophic situation. For example, certain emails could be a job offer, an email for new business opportunities that require immediate action. Term paper deadline, tax data line, wife in emergency room, guard engine goes out, household chores. You have a heart attack and end up in the hospital. You get a call from your kids. Principle saying you need to come in for a meeting about his behavior. Coding. The project for colleague out thick card is done on the highway, sink, a spring a leak, and Florida your kitchen into two feet of water, clients come to you with a pressing problem and a last minute deadline is assigned to you. Darks like data require immediate attention and action. Quadrant when talks are invertible, even if you never procrastinated, which is an impossible task, there will always be something beyond your control. The problem comes when you focus on these and expected or deadline driving darks to the exclusion of long-term goals that are important to you. Author is definite, COVID asserted that is spending too much time on quadrant two and darks can lead to increase it is stress burnout and the sense that your days are out of your control is spending all day putting out fires. We'll quickly review of energy and passion for your work and may make it easier to certain intermediate is escapism found in quadrant number 4? Coordinate the number two, not urgent but important. Note agenda, but important axes are the activities that help you achieve long-term goals. These may not have a deadline or even an end date, so it is easy to put them all in favor of more urgent axes. However, these dogs have much greater effect on your long-term effectiveness in completing your goals. For example, planning for long-term and short-term project, professional networking and personal relationship building, learning a new skill, keeping up with current research in your field, attending educational events, exercise and routine health care, family time, building productive relationship with your team members, junior clients, and potential partners. These types of darks and gold will benefit you in the long-term and the consequences of not doing these darks and will be bad result in the long-term. According to curvy, we should seek to spend most of our time on quadrant two activities, as they are, the one that provide us lasting happiness, fulfillment, and success. Unfortunately, there are a couple of key challenges that keep us from investing enough time and energy into quadrant two, taxes, challenges like you don't know what is truly important to you if you don't have any idea what values and goals matter most to you, you obviously won't know what things you should be spending your time on. Instead, you will latch onto whatever is commonly and to-dos are most urgent. But doesn't buy it. As just discussed, we all have an inclination to focus on whatever is the most pressing the academe moment, doing so is our default mode. It is hard to get motivated to do something when there isn't a deadline looming overhead. Departing from this fall back, position takes willpower and self-discipline. Qualities that are don't come naturally and must be actively cultivated and expressive because Gordon two activities are not pressing for our attention. We typically keep them forever on the back burner of our lives and tell ourselves I will get those things someday after I take care of this urgent stuff. Even put off figuring out what is most important in life, which of course, only perpetuates a cycle where all we have day care of are the most urgent to-dos in a wellness, but someday will never come if you are waiting to do the important stuff until you are shedding only clears up a little. Trust me, when I say that it won't, you will always feel about as busy as you are now. And if anything, life, just to get busier as you get older, at least until you retire to overcome over inherent present bias that prevent us from focusing on quadrant two activities, we must live our lives intentionally and proactively. You can turn your life in a default mode. You have to consciously decide, I'm going to make time for these things come hell or high water. Covey says that quadrant two is the sweet spot of personnel time management. This is a sport where you are focused not on problems as a widow quadrant number one, but on opportunities and growth. Living from this quadrant of the matrix means that you are pro and prioritize your activity that grow your skills and energy and to contribute to accomplishing meaningful goals. Quadrant two is very deep work happens because you are largely read of pressing distraction by attending quadrant to constantly, you're decreasing the number of pressing problems that popup incurred rent number when living in Quadrant 2 means that you can create a plan to complete project and avoid possible problems. For example, if you keep putting off completing routine car maintenance, you may pay for it later when your car is filled out. Quadrant number 3, urgent, not important. Urgent but not important axes are best to describe it as busy work here not important does not mean these darks are off my final word, Purdue's little value, but it means that they are not so important that you would have to do them by yourself. These taxes are often based on expectations set by others pupil and do not move you closer to your long-term goals. If I talk about my life, there are two types of taxes that fall in this quadrant in my daily life. First type of taxes like editing my course videos, making my presentation or animation videos for my courses, updating and maintaining my website. It is taxes like that are important for me because they are completing part of my goals. But these are not those darks. Only I can do. I can hire a freelancer on Fiverr to edit my videos. I can hire a freelancer for my website and social media management. This way I can have lots of free time for detox that I can only do. Second are those taxes that given by my friends and family members when they asked for my help with something. For example, when I was in school, some classmates used to ask to do their homework so they can play games, do something else. Basically, when people ask over help, they'll take leverage of our times without paying us anything. Usually when I don't feel it three ISA know most of the time. But when I understand the situation very serious for someone, I don't say no to anyone because it is about someone's alive when other example of taxes that fall in this quadrant are unnecessary interruptions from co-workers checking your phone or e-mail whenever it goes off, watching news, responding to certain taxes, email or social media messages acting on coupons or limited time offers and some meetings. Quadrant three is very limited urgency effect leaves derive to complete taxes because of real or an X2 metadata line means you take ONE taxes that are not actually meaningful to you given the quadrant three darks are urgent, but typically related to someone else. But already the spending too much time in this is square, can feel like you are doing things you shouldn't do it other than what you want do to focus on quadrant three darks may make you feel like you are not living up to your larger life goals or you don't have control over your day-to-day life. Curvy suggest delegate as many quadrant, three darks as possible. Can you have someone else take those meeting notes for you? Can you get your groceries delivered instead? Going to the store, can you empower your children to do the dishes? Can you hire a digital suspend pursued? You'll family doctor, is there anything in your life you can automate if you can't delegate these darks, try to keep them off from taking your day. Turn off notifications on your phone and computer when working beak layer with others about how much time you can spend on a given darks, same quadrant, three darks for times when you are very low on energy, rather than putting them first thing in the morning, negotiate your work load video or a boss and practicing saying no. Quadrant number 4, not urgent, not important, not urgent and not important. Tax our time wasting activities that should be ruthlessly cut out. These activities that don't contribute to progress on your goals, but can end up taking your large chunk of time. For example, watching TV for hours, mindlessly refreshing socialmedia. And it's grueling our dense activities such as sorting and organizing e-mail rather than answering, accessible sloping or online browsing. Quadrant four is the quadrant of axes and immediate gratification that ultimately leaves you feeling unfulfilled. Don't get me wrong. We all need some leisure time. Eisenhower, he himself was a well-known bridge bilayer, even playing knight up today and was famously criticized for 40 years, many goals trips while in office, ducky is that these activities are unbalanced for many useful aspects of being a political leader. However, if you are not intentional about it, the way you spend your downtime can actually drain your energy, passion, and creativity. The same. The publicity in the general consumer of applied psychology I told you about in the second video, also found that how employees is spent there of job lizard time is a strong predictor for how much energy and positivity the Expressen, default living workaday, employees who engaged in self-mastery activities such as exercise or volunteering, who were more motivated for living day, employees who were relaxer the video got meditation or by listening to music, approach to the workday and more calmly, employees who were engaged in distraction activities to avoid or ignore problems like watching TV, show a renewability, positivity, default, loving vertically. However, we discontinue the use of distraction, their mood and motivation well, as the V continue. In other words, distraction in moderation was okay. But habitual destruction resulted in less work satisfaction overall. So now let's know how to rebalance your quadrants. If you want to be good at it, never lose sight of the formula, productivity equal to effectiveness, but a few CNC. I can also say to simplify it, do the right things the right way. Making the differences between urgent and important is leaky too much during the Eisenhower matrix, this array, the activities that truly matter in your vertical lines are never out oxide or Russia to medic your completion or the device you have a natural tendency to procrastinate and focus on an important urgent activities only to get false instant gratification of being productive. According to Stephen Covey's quadrant two is the quadrant of quality. Very time is spent engaging these darks increase your overall effectiveness. This is very personal and professional growth. Planning, PR, event and action. Two, revolute where you currently are on the matrix. You start dragging your time darks and venule complete them, examine where your time is currently being spent. If you spend a lot of time in quadrant 1, then invest time in planning to anticipate and prevent problems. Organize a weekly or even monthly plan around your current goals and deadline at the end of each week or do a weekly review, reflect on how well your plan where occurred and adjust for the next week. You may need to develop a more proactive workflow with echo leagues or alkaline, or talk to your boss about rebalancing and accessing vertical load. If there is particular client who's creating a lot of quadrant one darks, then they will recommend not be worth the stress. If you spend your time in quadrant 3, then delegate, eliminate or limited the amount of time you spend on these darks is the strategize and write out a specific step on how you will limit these dogs. Can you delegate to them? Can you just say no, January batch these type of darks together in a single afternoon during your week. Can you have an open discussion videos about just how much time you are spending on busy work, schedule time in your vehicle. Take these steps. If you spend your, if you spend your time in quadrant four, you may be stuck in edit the stressor or avoiding a problem to escape this quadrant, use your time tracking to identify the biggest time vegetables and strategize on how to avoid or limit them, develop EPA line to overcome procrastination before you are tempted to procrastinate, remember, it is okay to just to relax sometimes, but activities in the quadrant have diminishing returns when you used excessively as you shift your priorities tower the quarter end to keep using the Eisenhower matrix to know what you should be working on day to day. Well, this is the Eisenhower Matrix. Have any questions, please do not hesitate to ask me anything in the discussion section that could help you. In the next video, you are going to learn a simple technique that will make working on quadrant two tasks more easy and efficient. So let's jump to the next video.
4. Make Working Stress Free on Quadrant 2 Tasks: Hello and welcome back. In this video, you are going to learn a simple time management technique that will make working on the darks of quadrant two is test3 and more easy. As I already told you, quadrant two is the quadrant of quality work. That's why you should focus on those darks and activities that are coming from quadrant two. But this is not easy as it seems. You may have to face a lot of the stress and burn out situation during working on your most important axes. To make working on your important tasks easy and express three, I will describe the system I recommend, but feel free to experiment and adjust based on what works best for you. V1 to use time management to open up for a time and reduce our stress level. Trying to keep track of assignments and deadlines with a nuclear system or pollen is a recipe for disaster. You're going to miss assignments, procrastinate, and before surgery to work and productive hours late into the night. But when you take the time to figure out exactly what work needs to be done and when you really feel this weight lifted off your shoulders, not only will you get more done in less time, when you relax, you can do so without the anxiety of looming deadlines and unfinished work. The first step is to simply take a sheet of paper and create buckets and sub buckets for every single area of your life. For example, academics is part. So it's a life hobbies, work, it is. Then write down every activity deadline end goal that you have within those buckets. Break down larger projects into smaller, more sizable taxes and assign due dates for everything. This is sure to significantly reduce stress level as you will have everything you need to do in one place. The next step is to get a calendar. Personally, I suggest using Google Sheets because it allows you to customize your design based on your personal needs. But you can use any other paper planner or software that you are like. Your calendar should have enough space for ten to 12 darks daily and you should be able to easily move darks around. This is especially difficult on paper calendar. Once you have a calendar, take your original sheet of paper and transfer each darks to a specific day. This allow you to spread work over the course of several days instead of creaming it all into a single stressful night, how far you plan ahead. It depends on the project you are involved in. And you will constantly update the calendar based on what comes along beside each darks on your calendar, right down the approximate time it will take to complete in order to prevent overshare you willing. This step also useful in determining whether you have go much on your plate. If you find that you don't have enough time to finish all your work on time while having a decent amount of fury time, you should be able to spend several hours a week hanging out with friends and family, pursue your hobbies and catch a couple of episode of your favorite show and getting at least seven to eight hours of sleep, it is probably time to consider equating getting into a good college or getting a promotion or a raise is not worth sacrificing your happiness or mental health after the calendar is set up. The final part of this system is a handy dandy sheet of paper. Every night or morning, whatever you prefer, check your calendar to see what you need to get it done the next day. Then take a sheet of paper, divide it down the middle, and label the left side schedule and the right side notes. On this shared-rule side, half of the paper make a rough outline for the next day. Should you block out time for all the taxes you have to complete? However, make sure you remember that this should not set in stone. If something comes up, a friend invites you to Ebert their dinner. Feel free to move and rearrange blocks to account for this change of glands, the North sex and is a reserved word for dogs or thoughts you may have throughout the day. For example, your English teacher might assign a paper or a friend might suggest a book to read, audio might need a print out pictures for a project. You were to write down all of these and then use it, update your master calendar at the end of the day. This way, you can be confident that nothing will slip through the cracks for just a calendar, a sheet of paper, and five minutes a day, you can significantly increase your productivity while decreasing the stress at the same time. Personally, after trying several different bird activity system, this one has proven to be the most effective. However, feel free to add or remove feature to create a system that works for you. In the next video, you will learn a few more techniques to optimize your time. So you can have more time for important aspect of your life, like family, friends, personal goals, a bucket list of things you want to do before you get to old selects. Jump to the next video.
5. Elimination Before Optimization: The fastest way to get something done, whether it is having a computer read a line of code or crossing attacks off your to-do list is to eliminate that task entirely. There is no faster way to do something then not doing it at all. That's another reason to be lazy. But rather than S addition to force yourself to make hard decisions and delete any data that doesn't not alert you to download your mission, your values, and your goals. Too often we use productivity time management organization as an excuse to avert a really difficult question, which is, do I actually need to be doing this? It is much easier to remain busy and tell yourself that you just need to be a little more efficient or to work a little later tonight then to endure the pain of eliminating a task that you are comfortable with are doing. But that isn't the highest and best way of your time. As Tim Ferriss say, being busy is a form of laziness and visiting and indiscriminate action. I find that that Eisenhower Matrix is particularly useful because it puts me to question whether an action is really necessary. Means I am really likely to move darks to the delete code rent rather than mindlessly repeating them. And to be honest, if you simply eliminated all of the things you wish, your time on each day, you probably wouldn't need any tips on how to be more productive are the things that matter. So now real quick, I'm gonna tell you 10 strategies that help you get rid of the rest of time in your life. And self optimization that ultimately help you increase your productivity. So number of unplanned ahead. Honestly, planning might be the holy grail of the time management. If you are not well prepared, it is going to be hard to cope with an expected situations. Having a look at your calendar in the evening and scheduling your next day might take you less than five minutes, but it can save you so much stress. I am using Google Calendar as well as a physical notebook every night, I check my calendar and transfer essential tasks and appointments to my general. By doing so, I already go through the next day in my imagination. As a result, I feel much better prepared that way. I can also spend more time thinking about my eating on working schedule for the next day. Don't get me wrong. I love being flexible and in spent animals. However, I believe that being organized and prepared and discipline will give you more flexibility and freedom in your life. I also do this kind of planning for the whole week. On Sunday, I opened my Google Calendar, entrails her relevant appointments to my general, so that I just have to check for updates throughout the week. This strategy work very well for me and I can highly recommend it. If you don't want to keep a physical calendar, you can still have a look at your digital one and write down all your to-dos for the next day without preparation, we often end up being confused and inefficient. Number two, don't be too hard on yourself. We all make mistakes and all of us have an productive times. Being hard on yourself won't make things any better during these situations. Instead, appreciate your wins and give yourself some time to recover. V can't be giving a 100 percent each day of the year. Bricks and self-care are also needed. If you ignore those needs, your body will sooner or later backfire. After all, great time management definitely does not mean over distressing yourself. On the contrary, it mean that you can manage everything, including your personal well-being. You can't produce good results if you always feel stressed out. This just doesn't work. Instead, use sure to give yourself regular break. Yes, I'm a huge fan of productive work, but if we simply can't be productive all of their time, of course, you can push your limits, but in my experience, pushing yourself doesn't make much sense at all. It is more efficient to relax, take some time off, and get back to work once you feel refresh it. Number 3, learn from your mistakes. Don't waste your time repeating mistakes even when we have a bad experiences, we often repeat the same mistake over and over again. That's because after some time the consequences don't feel worst anymore though very big mistake. And of course, V This time, the definition of insanity is doing the same thing over and over again and expecting different results. What helps me to avoid this situation is irregular reflection, at least every week. I reflect on my days and try to figure out what went well and what mistake I make. Write down what consequences might actually hired so that I really remember how being a full image take was for me visiting several hours for a project meeting or a phone call that doesn't bring any value is as significant loss. I could use my time. Otherwise, that doesn't mean that every appointment I have must end up with monetary win and business opportunities. On the contrary, when I see no value, I mean, that is spending my time on something didn't come with any benefits. It didn't make me feel good and didn't fulfill any good cause or anything. Likewise, showed you a link some time to reflect on my accomplishments and mistakes helps me to avoid repeating mistakes. Number four, Be punctual. In 2019, I learned that punctuality is a powerful value. I always intended to be punctual. However, I often arrive at it just a few minutes before an event or emitting started. Does I was quite stressed it on my way there because I didn't know if I would be on time or not and I hate being late if pupil I'll let repeatedly, I assume that they have a poor time management and self-organization IS skills which I didn't admire at all. Instead of arriving on minutes before a meeting, I now arrive 10 minutes earlier for some pupil, that might sound like a waste of time, but for me, it is a complete when if I am early, I am relaxer does I can be more present at the moment and more focusing on the topics that I discuss. Plus, if I am relaxed said at the beginning of a meeting, I also tend to be relaxed that at the end, but that device, if I enter in emitting or wholly stress it out, I often keep that stress even if the meeting is over, being on time and well-prepared helps me to stay focused and be more productive ones. My meeting is over, isn't if you're emitting start on time, it will also end on time. And that's super precise, yes, because you can show the rest of your day accordingly. Number 5, expect punctuality. If you can clearly communicate that your time is valuable, pupil will be on time when meeting you. That's of high value because your punctuality is useless if your partner is an on-time venue showed you in meetings, tell your partner when you need to leave. If they know that you just have one hour to stay, they will be on time and they will be appreciate your time much more. Of course, I didn't do this with my friends and family. However, if I made pupil for business purposes and especially if they want to meet me, I like little give a specific time-frame so that I can live if I feel like there is no match and not much to talk about. Number 6, stop procrastination. Studies have shown that discipline pupil are happier than those Olivier's procrastinate. That's because those with greater discipline can create their lives according to their wishes and dreams. People who procrastinate don't feel in control and RPA reducing favorite results. Does they feel more stress ID, if you wanted to be more productive and less time, figured out what leads you to procrastinate. Maybe it's your workplace or your phone, is your most significant disturbing factor, or it is because you are not focusing on the right task to complete whatever it is, the first step in understanding it, once you are aware of what leads you to procrastination, you can find a solution for overcoming it. Example, cleaning your decks, putting your phone away, using the Eisenhower matrix to find the most important tasks. It is easy. Number 7 is Galapagos. It being in many people's lives, gossiping is the ultimate time waster. This activity is epi or unknowns and, and doesn't not come with any benefit. It just drain your energy and kill your time. Next time you find yourself gossiping, be mindful, and decide to stop. Just tell your conversation partner that you don't want to go sleep anymore. My friend and I also business partners and VR is spending almost all over this together. So we have a lot of time to talk about things and we often found ourselves gossiping about pupil van when offers open it histogram and saw a picture of a friend, Quickly happened is that we started judging. However, a few months ago we decided that we don't want to be like that. We agreed that every time when office started goes there being the other one would kindly asked to stop because of our unknown gossiping deal. And it works, of course, still dark about what other people do, especially in a business sense. But if we don't judge anymore, we spend way less time talking about others and instead focus on our cell and that's better for us. Number eight, set rules for your phone uses. Most pupil, the smartphone is the biggest time killer. Often we don't even realize how much time we spent on our phones. But trust me, it would shock if you knew, on average, we spent three hours and 15 minutes a day on our phones. Just imagine what do you do with an extra three hours per day? Quite a lot, right? If you are mainly doing business, of course, that number is fine. Or if you are an Instagram influencer with a hundreds of thousands of followers, and that's your primary income. Of course, you will spend several hours on your phone. However, most of us are not influencers. At least that's what I think. On average, we check our phones up to 16 times per day. I even think that AI is still check it more even often than that. And that's embarrassing because I know that not even 1 third of the time I spend on my time is productive. Setting rule for your smartphone users and minimizing the time you spent scrolling through news fields is a great way to win. Few extra minutes or even hours per day. What helps me is to change my screensaver to something that reminded me of my indention. For example, put screensaver that says MyTime is breezy as every time you want to use your phone, you will see it and automatically you will consider if it is really worth it. Number nine hour to distraction. Besides your phones, we often surround ourselves with many other distractions. I am genuinely grateful that I learned how to avoid Moscow for these. Again, I am far away from being not perfect, but I figured out how to create a space in my mind, home and workplace where I can be highly productive instead of busy and distracted. Any distraction throughout your day might cause DO several minutes. Seeing a push notification on your laptop or phone can cause TO several minutes, even if you don't react to it by just saying it, your concentration getDish turbid, and you need some time until you can entirely focused. Again, on my laptop. I don't have any push notification at all. If I want to check emails or messages, I do it consciously not because of a push up also on my phone. I just get push notification of WhatsApp messages, but not of anything else. And I believe that would be a game changer for most pupil. I see so many pupil receiving notification for any alert they receive that so disturbing all of this course, your time and energy, it is more than enough to see your notification when you open the app. This idea of digital devices also make sure that keep your physical is basically in and are injured. By doing so, you ensure not getting disturbed by small stuff. That comes your way. Number ten, learn to say no. Saying no is probably the most excellent time management technique that exist. There is nothing that can save you more time then saying no to things that don't serve or benefit you way too often. We accept buffers and do things because we think we must do them and it would be impolite to say no. However, as mentioned it several times, your time is your most periods here sorts by saying no to things that don't fill, fill you, you'd expect to yourself and your own energy, there is so much to do and explore on this planet. Why would you do things that don't excite you? The answer is simple because we never get taught how to say no, especially how to say no in a respectful way. Most people grow up believing that they need to be likely to buy everyone. That's not possible. No matter what you are doing, there will be pupil who always dislike you or your results. So instead of trying to be likely to buy saying yes to everyone and every opportunity to start saying no. Being able to differentiate between relevant and irrelevant meetings project it is can save you a lot of time and transform your life. Just imagine you said no to everything that didn't excite you in the past 12 months, you would have saved quite a lot of time, right? Imagine spending all these hours on things that are important or exciting to you. What I want to say can be summarized quite shortly while managing your time and getting rid of unnecessary taxes. Don't forget to enjoy yourself. Don't waste your time on things that don't excite you, but to make sure to leave some time to enjoy your life. In the end, we hardly make our most remarkable memory is doing work. We make them when we are around loved ones or when we are doing something that we are passionate about, isn't there, right? Let's take an example. If you are a CEO of a startup on their eyes, then your hands will be full of projects and tasks relating to it. Some pupil might try to contact you via Linkerd in to help introduce them to some of your new partners or hire them if we apply the Eisenhower Matrix, good, this scenario, this activity is neither important nor urgent for you, for your project. So instead of telling them you will be in touch or spending hours mailing or talking to them. You're simply answer is no. Well rather you craft a very polite email, letting them know that for now you are unable to help as you have far too many things on your plate, rejection is a big part of the filtering process. Activities that end up in the fourth Eisenhower group are the ones most likely to be discarded. Example, deleting your junk mail instead of shorting through it. And if you keep moving attacks into default group week in and week out, then it wasn't important or urgent to begin with as taxes and move up and down the priority lighter. Don't forget to keep everyone up to date on the changes and how they affect the project as a whole. Well, that's enough for this video. In the next video, you will learn for effective way to beat vertical load and get things done. See you in the next lecture.
6. 4 Effective Ways to Beat Work Load: Heavy vertical Lord and long working hours are the most common factors of a work-related stress. Whether you work for someone else or for yourself, there will always be moments of n you need to do more than you can manage. Because of this increasing amount of taxes, you may start to think that you are no longer able to produce good results at work. This mantle is often ends in accessing emotion and lack of enjoyment. Taking a few days off to calm down and recharge your brain would be a great solution. But sadly, only a few of us can do it. However, there are strategies that can help you is through a stressful workaday van. Airbrushed is not an option. This for science-based tips will help you keep your productivity and mental health in balance. So strategy number one, understand the correlation between mode and expectations. Neuroscientists Robert alleged suggested that happiness depends not on how well things are going, but whether things are going better or worse than expected. So how do you make things go well, you lower your expectations. Does don't abandon work to avoid the disappointment from failure. If you don't expect too much, you can't get to disappoint data, do less, but get something done. It can be temporary until you regain your confidence and overcome negative feelings. Once you are good, again, your cancer to the standard higher. But until you want to get rid of overwhelming feelings, be grateful for at least a part of the vertical load you can finish focusing on what you can't complete will never bring you closer to your goals. Number two, micro productivity brings results faster. Back in the 1960s, psychologist Edwin a log, come up with a concept called Goal Setting Theory. He found out that for increasing one's performance, the goals need to be as specific as possible. So planning every tax to the smallest detail helps you to get complete overview of what needs to be done is split the job into tiny sections, where each one takes only a few minutes to complete. This way you start working towards the bigger goal more efficiently. You want to avoid vague goals, setting like write an article, create a course, learn a skill like that. If you only have a general concept in your mind, your brain does not know exactly what to do and how to start. But once you break it down to the steps like step number one, research, number 2, headline, sub-headline, number 3 in draw number four, main points. Number 5, outro, number 6. Admitting it is human, realize that dogs itself is an art that overwhelming. Calculating just a five-minute talks give you more confident than you can, either move to another tax or estoppel working with a good feeling that you finish it over some work already. Number 3, work as an antidepressant. When you feel overwhelmed, it is tempting to give up on working and dive into depression instead. But according to the search, you can actually build your depression with vertical instead of running away from it. Try to maintain some productivity by doing familiar work that doesn't require a lot of mental effort. You can also choose to do 23 things of equal importance on stressful day. Once you know they have this same priority, you are worthy of rushing yourself covered the most important job. Number four, being overwhelmed does not mean being vk. The encryption that being overwhelmed means being mentally vk is not correct. Every productive person faced these feelings. Occasionally, it is a normal response for your brain to Lord of Burke's that does not often correctly organizers self-criticism can be beneficial as long as it helps you to acknowledge your mistakes or failure. But if you don't approach it from this angle, it will only make things worse. Being self-critical decrease your ability to cope with the problems in a productive way. It may also cause your various mental issues as well. Keep in mind that being overvalued is just another feelings among others. Also blaming yourself for feelings makes you more depressive and less productive. So guys take the middle rotor to get things done. Venue are defeated by vertical Lord. Yet you need to keep going. Don't dive into depression, but don't work at full speed either. Lower your expectation for a few days, you increase your mode and finish some of your taxes without trying too hard. Break down each ducks into the monastery when your brain work better with specific detail ID goals, avoid working leaves you alone with your bad art, though some easy, familiar tasks that help you get closer to your goal and keep your mind from negativity. Avoid guilt that you can't be working flawlessly every single day. Blaming yourself or low-productivity, this molds makes only thing worse. There is nothing wrong with you. If the heavy work Lord makes use of an elite is scared or paralyzed. Economics deals buildings without any to suppress them. Like with every other feelings. Interval the path. And soon you'll win back to normal.
7. Final Step:- Get Project & Work-sheets: Hey guys, congratulation. You almost finished with this class, but you still have to take the most important step before you go for a grade. I created a few worksheets PDF of the Eisenhower Decision matrix for you. Please download them from the project and resource page. Print one out tonight and aside 30 minutes for personal reflection. Make a list of all the taxes you spend most of your time on and assign them to appropriate quadrant in the matrix. Doing so will give you a rough idea of whether you are spending time on activities that are actually important. After you do that, thanks, offer ways you can reduce the amount of time you spend on quadrant 1, 3, and 4 taxes and increase the amount of time you spend on quadrant two activities. This is your class project. So make sure after you finished taking a photo of this worksheet and upload it in the project by clicking on this Create Project button. Please check out my other classes as well. I am sure they will add lots of value in your life and click that follow button to receive notifications of my new classes here on Skillshare. If you have any question, please do not hesitate to ask me any question or share your experience with me in the discussion section. And I will see you in any other class. Spill then take care yourself. Bye bye.
Vajahat Tyagi, Live a Happy & Successful Life
