Get the Most from Apple Reminders

1. Introduction: Welcome to my course on using Apple reminders as your main task manager. While Apple Reminders has been on iPadOS, macOS, iOS for quite awhile, it's only in the last number of years that it's really become a powerful Task Manager worthy of most people. By the end of this course, you'll understand everything you need to know to use Alpha reminders, ask your task manager, will cover how to get task into reminders via shortcuts, Siri and some third-party applications. How to work with tags, nap or reminders, how to use templates and reminders which were introduced and iPadOS 16, 16 and MapQuest Ventura. Using smart lists to group similar task across projects. How to share lists so that people can work with those shared lists. I'll finish off the course also with some lessons on some of the excellent third-party applications that really add features to reminders. My name is Curtis Mikhail. I run a YouTube channel showing you how to get stuff done, how to do better research, how to just do more with the applications you have in this course, I'm going to show you the actual workflows, IOUs, and reminders to get my things done to management YouTube channel to manage the web development business I've been running for almost 15 years now. How do I track different projects in it? And how I use Apple reminders. This is not just theoretical, this is literally what I do with reminders to get stuff done. 2. Why Use Apple Reminders: Now something you're gonna be asking, why on earth would I bother with Apple Reminders is the basic task manager that comes with iOS, iPadOS, macOS. But there's really not a lot of power there. But that's how it started where reminders is now actually has a lot more power than most people even need. Over the last number of years, Apple Reminders is becoming very capable of Task Manager for almost every user out there. Now what doesn't have his own custom scripting language like omni focus does. Now, it's not cross-platform like tick, tick or to-do list are. But it is free if you have an Apple device, that means it should be the default option for anyone needing some basic task management or getting started with task management if you are in the Apple ecosystem, the truth is that most people don't need the custom scripting languages. They don't need Kanban boards, they don't need all this other automation that can integrate with the web for their tasks. They needed a place to write down some projects, write down some tasks, put dates on it, maybe put locations in there, maybe tagged them. And that's it, my way of easily it gets away with just a piece of paper and the things she needs to do overall. And then she breaks it down and says, This is what I wanted to do this week with a piece of paper. Most people really only need that level of task management and reminders can easily provide that level of task management while also scaling up to someone who needs more where they need to use a hardware tagged group. Everything you need to purchase at the hardware store from across projects that are going around the house. So we only make one trip to the hardware store and get everything. Reminders can do that. He's got excellent native integration with Siri and with the latest operating system updates for all the platforms that Apple has. This template and smart list now to help you automate your groups and your tasks. And unlike task managers like to do it, you don't need to come up with some fancy pronunciation to get Siri to work with it, it just works. You also get free sync with your iCloud account. This is a service that most task manager is charged for it in some way. Most of us have multiple devices. Sink is a crucial feature of any task managers. You can have it on your iPhone, on your phone, on your computers, and everywhere that you're going to be. For most people, most of the time. Reminders is the ideal choice of a simple task manager that has lots of power as you start to need more features in it. So my first recommendation to anyone looking for Task Manager is reminders. 3. Interface Tour: Welcome. In this video, we're going to go over a basic interface tour of Apple's Reminders. Now to start at the top of the left panel, you'll see that there's a search box, will cover the search box little more in detail later, but ultimately it just lets you search things. Now we have our smart lists or lists we have today, which isn't showing any task for today. I'm gonna show you scheduled anything that's scheduled, flagged. So if you flagged the task and then you can also look at the completed. Now there are actually more lists than that and you can access them by going to View. And you can choose to show your smart lists and you can see I could check off assigned, their assigned to me. Assigned will also show up if you've shared a list and have something assigned to you. And we can remove them by hiding the assigned list as well. Another thing we can do here is to pin our own list. So you see I have a say on the inbox right here. I can right-click or two-finger click and pin that list. So now the inbox is at the top of my list area here, and it has been taken out of the long lists. I use this when I have a list I need to refer to regularly, like my inbox list, place I've haven't most often is today. Now you can see that there's morning, afternoon, and tonight. And so let's move a task around to see what that looks like. So we'll type a task. If we give it no do time, then it just sits in today. If we were to drag it into mourning, you can see that it is due at 09:00 A.M. in the morning is going to fall between 01:00 A.M. and 11:59 A.M. afternoon tasks, if we drag it, by defaults are going to be 03:00, 1,500 for me. And that's going to encompass any task that is between 12:00 P.M. noon and 04:59 P.M. finally, tonight tasks are going to be due at 06:00, 1,800, and they're going to encompass any task that's due between 05:00 P.M. and 11:59 A.M. by default, reminders will make a morning tests due at 09:00 A.M. afternoon task or do it three and tonight tasks are due at 09:00 P.M. if you just set it up as tonight. The other really used to be huge. I've already showed you is the scheduled view. So you can use this to get a look at what's coming up. I can see that I have to download came on a laptop that's actually already done, so I'll resolve it. But I do have to prep for Daytona form part of my wife's job. I help out a little bit by doing some video stuff. So we need to prep for her lesson or her course coming up and I have to record. I also have on Friday have to write the member newsletter and invoice, proud city. Another one that I look at regulator to see what's coming up in the week to make sure nothing is too overloaded. Watch me panelist earlier and you can do that on iOS the exact same way, simply by, You'd actually long press. In that instance, it's a two-finger click. You'd long press and iOS to pin a list and then you'd be able to do that. Now I also noticed in my lists here that I have a group that is two lists, one underneath the other. So the way you create a new list like that, if I go to say to grab my homeless, I drag it over top of my personal list and I can add a new group so I'd say my stuff. So now I have a group that is campuses my stuff. So if I select it, I want to see tasks that are in both of those lists. Now, another thing you see in the UI here is tags. Now you won't actually see the tags UI unless you have tasks with tags. You scroll to the bottom and I can say anything with all tags or what's blocked or follow up. Writing, right? I can select which ones I want. You can see it's got different states, right? So with follow-up, without follow-up, alright, blocked with follow-up, writing, writing, say minus, and then the third click actually removes it. So we're using a bunch of the different tags and the bottom, you can actually get some very interesting views into your tasks. And one of the final UI, as you can see at the bottom is the Add List button. If we click on this, this is our new list will talk a little bit more about templates and other stuff later, but that's how you add a new list. And we'll talk more about smart lists later, which allow you to use multiple search parameters, multiple parameters on your tasks to decide and show only the list items you want, only the tasks you want to in that list. 4. Adding Tasks to Reminders: In this video, we're gonna look at adding tasks in reminders. Now before we do that, we should look at the settings to see setting up our default list. I've already created lists called inbox. And if we go to settings to access by Command comma on MacOS, I can choose, which is my default list. And I want that to be met and box so that every item that comes in that's doesn't have a list assign to it will automatically add to the inbox so I can process it later. Now, adding tasks quickly is actually one of the biggest drawbacks to reminders on MacOS because it doesn't actually have a quick command that a lot of other task managers have. So you can see I brought up things three here, and if I type my keyboard command, I actually have a new item for lists. And I can add notes to it and I can add lots of other things quickly from anywhere in the operating system because that's how things three is set up to work. Now reminders doesn't have that. We'll talk about a tool called good task later that does let you add some of that. And also fantastic **** does let you add Quick Entry via third-party app to reminders. For now, There's a few ways to add it, so you can see I have reminders up in front of me. If I click anywhere in here, it will start adding a new reminder. I can also hit Command N to add a new reminder. Now I would put in the title, so this is the title of my task. And I can even at this moment, use the pound symbol to add a tag. And you can see it's turning to auto-fill for me. So I could say that this is a writing task. And if I hit tab, I can start to fill in my note, notes for my task. One thing it doesn't do very well as move this tag right here of writing down to my tags so I can still add it writing as a second div tag. That's a kind of a UI foibles in there. And there's also tags here as well. So it doesn't show any indication right now that there has been a tag selected by changing the color of this pound symbol. Now there are some other things you can do to add more parameters to it. If I hit the eye on the corner, I can choose to add a day or a CAD locations, or it can add it when messaging a person. This is a new feature in iOS, iPadOS, and venture. So what if I want to be reminded of something when I'm going to be say messaging my wife, I can have it show up in messages for me right away. There can also add priorities here if I want, I can add low, medium or high. I got the URL or images as well. And I could flag the task from the secondary pop-up window on MacOS. Herders showed you a little bit of the natural language. But if I wanted to say take garbage Morrow at 10:00 A.M. so now I actually want to click on this and this will start scheduling my task for tomorrow at 10:00 A.M. to take out the garbage for me. So there is some natural language processing and we can use a tag with the pound symbol, and we can use dates in natural language as well. Now on iOS and iPadOS, we actually have a few other options that can make a task management just a little faster. So one thing you can see here is by long press on the icon. I now have an option of different lists. I can put it in, I put it in my PC quick menu, proud city, family or in my inbox if I want. So if I hit Inbox, going to take me right to the inbox and new Inbox Task. And I can do that quite easily. Now the thing we can do is we can, in the bottom corner, left-hand corner, you can see I can add a new reminder from anywhere because my inbox is my default list. I can have it directly into my inbox. You can see that the list was selected for me automatically. Now if I was inside a list, so let's say I look at my reminders course and I add a reminder. It's going to add that inside the list automatically for me, which again makes sense because that's the list I'm inside. Now. Second, if I touch the details, That's where it brings up my other stuff where I can edit and dates. I can choose to add a time. I can choose Repeat as well. If I want to repeat things, I can choose from the tags or it can add a new tag. I can choose a location if I wanted. Or I can choose what messaging and then choose the person can choose to flag it if I want. I can choose to set the priority as well. I can choose when to switch the list that it's in. And I can also add subtasks from here as well. One note, as we look at this about reminders and locations, that location is only available for a specific reminder. This does mean that I can't say tag, everything has hardware and they'll be reminded of all of my hardware tasks at the hardware store. Unfortunately, unlike things three, we also cannot do this with a automation, personal automation and shortcuts because you do not have access and shortcuts to smart lists, like my hardware list, which we'll talk more about later. Another excellent way to access this via the show sheets. So I'm in Safari right now, say I want them to be reminded to purchase this hard drive. I can hit the share sheet in the bottom and then I would hit reminders and it will actually embed some of the data for me as well. So you can see I've got the full name of it. I wouldn't want that. So I would actually select all delete, buy a DVD. And that you can see that has a link embedded below for me and the description if I wanted, then I would add, they'll automatically be added to my inbox. And I come and look at my inbox. You can see by HDD is in there already for me, you find the share sheet in most applications on iOS and iPad OS, you get a lot of embedded data in there. Like you saw, the site was embedded automatically for me and reminders when to use it from Safari and notes, you'll actually see a link to the note automatically. Lots of other applications provide rich data to reminders so you can have more information with your tasks as you're going. 5. Adding Tasks with Siri: In this lesson, we're going to talk about adding tasks to reminders with macOS, apples, voice assistant theory. Now one of the ways you can get around the lack of quick entry in macOS just with native applications is by using the type to Siri features. So we find that in our system settings. I'm using algebra to open this up and I'm going to type settings, some settings. And then I'm going to look for Siri. You actually see is actually already found it for me if I used a type two series. So I can hit type to Syria under accessibility and I need to turn that on, which I've already done. And under Siri, you can also see that I have added a shortcut. So this is Control Option Command S. If I type that, you can see it has it up in the top corner and I can say, mind me to borrow morning. And if I enter that done. It has also spoken to me and added it to my list for me. So another way I use this regularly is with my phone on a run or you're running and I'll need to remind myself of something. So I might say, Hey Siri, Remind me about that book in 2 h. Okay, additive. Today's reminders that's been added. And if we look on my screen right here, it says the book in 2 h. So that is another really easy way to do it is probably one of the faster ways to add your tasks to reminders, because you don't have that Quick Entry option using the type to Siri or using your voice assistant. You know, if I'm at my iPad death behind me, I'll do that as well. I'll just speak my reminder out to Siri and it will get added for me quickly. Another thing to remember is that if you have a CarPlay equipped vehicle, you can also use Siri in there to access reminder is to add reminders as you're driving while keeping your hands on the steering wheel and not being distracted about everything that's going on around you. 6. Adding Subtasks: In this video, we're gonna talk about adding subtasks to your reminders. Let's start by adding a new task. So new task, and now if we hit Enter, it will automatically jump to a next task. So this should be a sub task. Now there are a few ways that you can make this a subtask. One of the ways if you two-finger click or right-click, you can indent reminder. It is now a sub-task and now sub task to anything I type will become a sub-task. The other way to do it, and I'll actually reversed right now is if I hit Command and square bracket, I can indent and out dent a task to make it a sub task. It's very much worth knowing the keyboard commands that Apple Reminders provides you. So there'll be a downloadable with this course for you to get all of the Apple Reminders, keyboard commands that are available as of iPadOS, MacOS Ventura. Now on iOS, there are a few ways to do it as well. So we'll type our new task and we can type sub task, because there's a few ways to do this. You can swipe and indent. That's one way to do it. The other way is if we go into our new task and press the I icon, we can go down to our subtasks and we can add them here. Another task, something you notice here is that I just have a list of tasks. I don't actually have all of the other items that I could have to add to a task. So if I do this one, you can see I can give it its individual due date, an individual URL, everything else that we talked about earlier with adding tasks. So when you tap into a task a lot, right, with the icon, you don't get that on your subtasks, you just get a simple list. Generally, never use that because it is actually way too much work. And then if we want to help them to task or make it not a subtask, we again swipe and type out debt or press out debt and indent. Now if I want to add another, so this is another subtask. You can see I can just hit task three. I can just hit Enter and it'll keep adding subtasks until I get the task or until I make it not a sub-task. And then it will continue to add tasks below that. 7. Tagging Tasks in Apple Reminders: In this lesson, we'll look at tagging tasks and reminders. Now one really good Use that I use this for regularly is to compile tasks, say for the hardware store, right? I have multiple projects going on. I just finished my daughter's bedroom yesterday, but I'm also working on the upstairs. I need to finish a closet. There's a bunch of stuff I need to do to actually buy a new part for my bookshelf because it didn't have it all in stock, was missing one final pipe piece. So to do that, I actually organize it with the hardware tag. So let's start by adding a task in my inbox. Just as a representative example, let's say it's a ten inch or two. I have a three-quarter inch black pen. I have caps lock on which I don't need. Now I'd actually do hardware to organize that. You can see I did that by typing the pound symbol and then I have hardware. I can select it if I wanted to as well. So now I have my hardware tag. It actually really go into a home. So I can do that by dragging it into home. Now if we want to do that on iOS, I can do the same thing. I can say, let's just call it black pipe here. And I can either add the pound symbol by going through the keyboards, as you can see here. But it's actually faster, but it's hit the pound symbol and then I can start typing hardware. You can see it auto fills at the top of the keyboard. Now I can see that added in my tag. Now to access the tags, we'll start with iOS here. That's really the same on MacOS as well. I just go to the bottom and I hit hardware. And now I can see all of my tags that are hardware related. And you can see also can choose here if I want any or all, and I can pick multiple tags at the top if I wanted. So I don't actually need the black pipe because I got it. But I do need the grip for the front steps. So I'll just resolve those two and we'll move on to the next lesson. 8. Reminders Templates: Excellent thing that was added to iPadOS 16, 16 and venture and reminders was templates so that you can do repeated projects that have all the same tasks easily. So let's do that by creating a template right now. Now unfortunately, you can't just create a template from scratch. You actually need to catalyst. So if I chose templates right now, you could see I could choose a template, but I don't really want to. So I'm going to make this my ski list. And I'm going to choose an icon for it. Is there a ski icon? Perfect, there is. I'm going to add it. So I think when I add this, the first thing we're going to do is add eaten ski boots, RON, ski boots, Curtis be Boots. Yeah. That's fire pit would also need skis by five because there's five of us. Lunch, water, coffee. Now that I have all of these items, I can start to turn them into a template, a template and macOS, we're going to go up to File. And then we're going to do Save as Template. And then I can name it. So I can name it as my ski list. Now, we'll delete this. Delete. If I add a list, I can go over to templates now and choose my ski list. Great. You see I have all of my ski list added here for me and in theory, I won't forget to bring things in iOS. This is a little bit different to create a template in here, I'm going to get the same ski list and I would hit three dot menu. And then I can use the Save as Template option here to save this as a template if I haven't already. And then to create a new template, I can hit Add List. I'm going to use templates and then choose my ski list and I can even rename it to ski list. Today, ski list and create. And now I have today's ski list as an option to resolve all the tasks. So I don't forget stuff. Now rather than you do with your template lists is actually share them. Go to the File menu and choose your templates. I can click on and template three dot icon. I can show my info to edit it if I wanted, I can edit the template or I can share the template. So if I wanted to share it, say most likely I'd be sharing those with my wife. Alright there Cynthia. I'll click on that. Share it. Now, the issue with this here is that if I update the template, she needs I need to update it here. I need to change the share again, make sure it's updated. And then I also need to make sure to get her to download the new template. That's not like a two-way sync all the time where she gets to see the updates as they happen or she gets the new template next time she uses it. It actually is a process where I have to make sure it gets updated. She has to make sure it's downloaded, the new one, seamless as some ways that it can be done with other systems. But it does, again work very well. The sink is excellent and we use this quite regularly to make sure our templates are in sync that we get everything done and we both can resolve some things. So it's not a seamless. So some of the other options out there where you can have a template that is edited and then everyone gets it the next time they use it. A little more work than that, but it's still an excellent way to share templates for reminders. 9. Sharing Reminders Lists: In this lesson, we're going to talk about sharing lists. So you can have multiple people accomplishing tasks on a list. But to do that with a list that is not shared is to go to the Share icon in the top right-hand corner, share the list and then choose who you're going to share it with. I don't need to share my business lists with anyone. So let's look at the family one and you can go in here and you can see that I haven't shared with two people, myself, I guess myself, my wife, my oldest daughter, and my middle daughter. And she doesn't actually have any of the tasks on here and can't read, so I'm not sure why I shared it with her, but it is shared her. So I can stop sharing here or I can copy the link to share with other people. I can call it change how I do notifications here as well. So notified when people add reminders or when they complete reminders. Or I can also change who can add more people to the reminders list. What's going on here. And let's just add a new task to test task. And I'm going to assign it to 0 sound to my wife since I know her phone is off right now, like I said it to her. Alright. The other thing I could do is like also send it to me. Then that's where my smart list would actually show up. If I go to View, Show smart lists and assigned, I can see they have one task assigned to me and my family list. Now to stop sharing a list again, I would go up here, go into the managed shared list, and click the Stop sharing link. This can be really good for that ski lifts I talked about earlier where I can create this Gila, set up my template and I can share it and assign a couple of things to Cynthia because she often packs the food, aipac the car. And then we can even know and I can even assign things, do kids as they get older and say, Hey, you pack all heroines, gay stuff where you get all the ski boots so that they are actually helping with the process and we can make sure it all gets checked off and we are not missing things when we go skiing. Again, there are more features and some other applications for sharing, for collaboration on things we can have like threaded comments on task because this doesn't have any of those, but it does create a nice, easy list to share. So you can all accomplish something easily used for a great grocery list as well. 10. Smart Lists in Apple Reminders: In this lesson, we're gonna take a look at smart lists and what they can do to add power to filtering reminders. So you can see just what you need to see when you just see it across projects. So if you look on my list, who's here actually, I already have one smart list and I can show Smart list info. Lets me label the list and I don't know if I have a couple of w in their bugs me. Like I said, the color, like I said, the icon, right? So I could set a hammer in here since this is my hardware list when I need to buy stuff at the hardware store, that's gonna change the icon for my list. Then the important part is actually all of this includes reminders, matching all. And so let's be set. This case just the hardware tag. But if I have multiple parameters, I can choose all parameters, right, so if I added this or the hardware tag and date in a specified range, or I'd probably relative range in the next one week. And I can include pass-through items. So now if I looked at my hardware list, I'm probably like have anything because there's nothing with dates on it. So if I show the info and I remove that, now I can see I have grip for the front steps. It's actually too cold for me to get at the moment because I missed buying it when it was warm enough. Still have to create a brand new Smart list. We will click Add List, and then we will say smart list, and now we can name it. So this is my smart list. So this can now allow me to do something like anything that is flagged. And I want it to match any of these items. This is telling me an old Mac and my host cannot use this, which is fine. It's literally just around to run Flex. And now I can also say or it has date is in a relative range of the next one week. Actually, I said the next one week, I'm going to include plastic items. So this would be priority. And so this is going to show me including reminders that match any of the following rules. Date isn't the relative range of in the next week. And if it's flagged, now I've hit. Okay. I have priority and I can see that I have my my right to my member newsletter invoice, change a doorbell transformer and put away umbrella and do the prep for Daytona. For her lesson that I have two video for them. So smart lists allow you to add lots of different parameters. There are lots more in there that can suit you. You can set up based on a certain date, so everything due next week, right. You could do that as well. You could do that more with a tag or with any other parameter that is provided in the smart lists. So it can be a really powerful feature to help get a lot out of reminders to slice and dice your tasks so you can see what you need to see when you need to see it. 11. Searching Apple Reminders: Another way to get your tasks is to use search. So on MacOS, as long as the application is selected, I can hit Command F. It'll take me directly to the search and then I could look for I'll say I see it right there, Manson, right? I can see that I have anything with man. So it'll actually also includes WP fact plug-in man at your plug-in so that I can find that or any other thing. Now, search also works on iPadOS and on iOS unfortunately, and iPadOS even you have a keyboard connected. It will not use the command F function as just a shortcoming of iOS. And we'll talk more about the shortcomings of just reminders in general as the last lesson in this video series. 12. iOS Swipe Gestures for Apple Reminders: There's also some swipe gestures and iOS that can make your day faster. These will work on iPad OS or iOS depending on your touch surface. So one thing we can do is with our lists. So you can see I can swipe towards the right and I can pin a list if I want it. So now I can touch pin. You see my business list is pinned. And if I want to unpin it, I hold and then I unpin the list. And I can also go this way and I can hit the I to get more information on my list. Or if I wanted, I could delete the list. I don't want to because it'll delete the whole thing I need the tasks that are in there. Now on tasks, you can also do similar things by swiping one each way. Now I also show, already showed you the indent, right? I can end up the task, but I can go this way and I can get details of my task if I wanted, and where I can go into just different items that can be faster than, again, press typing, and now pressing the I, the swipe can be a little faster or more convenient if you like it that way. Now the other thing I can do is also I can unplug my task if I want to flag my task. Finally, I could delete the task if I chose to that as well. I don't want to delete this task because this will stop me invoicing clients I need to invoice because I will forget about it if I don't have it written down. Those are the main swipe gestures that you're going to use on iOS to manage your lists and your tasks. 13. Apple Reminders Widgets: The thing that can be really useful in iOS is the widgets that are available with reminders. You can see on my second screen here that I have an inbox and I have mine Today widget. So let's look at how to add those to your own reminders, to your own widgets. Going to start by deleting them. Long press, I can hit remove widget. Again. Remove widget. Now I just have my main home screen that I really use. And this is a secondary one that I almost never use. Now to add a new widgets, I'm going to long press in the middle and I'm going to hit the plus and the top corner. Now, I can go over here and go to my inbox and I could add a widget. Now, that's what I wanted to add it to this screen. I really don't wanna do that because it's going to rearrange everything. That's actually an issue with iOS as adding widget. So I will swipe over twice and get to a blank screen. Now I hit plus. I'll choose my inbox. You can see that there are three sizes. There's the small, medium, and large. I'm going to use the medium one and add it to my screen. And I'm going to hit Plus again. I'm going to use the large one and add it to my screen as well. So now I'll drag and drop to flip them. And that's another thing I wanna do is I want to actually have this as my second item. So I hit the three dots are the dots and the bottom. And then I go up and drag it to where I want it. Now I'm back on the screen and I can hit done because I've actually got the widgets where I want them. They don't show exactly what I want, at least for the large one, but we're getting close. So now to adjust what this shows, I can long press on the widget and touch edit widget and I can switch what I want to show. I can show today. You can take your show schedule, the flag assigned, or any other list I want. So I want to show today what do I have do today. Now I've used the reminders widget to give me a quick glance into what I have going on, right? And if I touch it, you can see I actually already takes me right into my list. So now I would actually see here most times that I might flip over and say what's due today. Nothing really have anything in my inbox I have to deal with. So I would just actually ignore my task for the rest of the day because there's not a lot I need to do in them at all. 14. Fantastical and Apple Reminders: Now, Apple Reminders doesn't have any native calendar integration like other tools like tick, tick does, or other ClickUp, other productivity systems, there are third-party tools you can use. And today we're going to look at fantastic cow. So to start off with fantastic cotton, we have to open up our settings. And we're gonna go to accounts. And then need to make sure you've checked, show reminders which I already have. So we can probably see this in the background if I uncheck, share reminders. They disappeared. To open it up again, show reminders. And they came back. So this is how we can see the reminders on our actual calendar set. So we can look at it. Here. You can see today is Monday and I have no official tasks yesterday, I changed the doorbell transformer and put the umbrella away. And you can say I have other tasks here as well. Now another thing that lets you do is actually do some time blocking with fantastic house. So if we go up to our View menu and then go to tasks, or we hit Command R. Now see I have only my tasks right here and I can see this on them already, have days on them. But let's say Oh, today, I want to buy the two-by-two three quarter black pipe from the hardware store. So I can drag that in here and you see that drag twice. I can actually put it at a specific time in the day. So the unfortunate part about this is there's no way to drag this out. Say this is going to be like a three-hour task. I can't do anything with that as either. There's nothing I can do about it. I can just have it there and that's it. There's no settings here. I can change lists, but I can't actually change the time that it's going to take to like tick, tick would let us do that. But this will not, Let's actually take it off the day. Oh, I can't do that. So let's see. You can just drag it back to the side. Now. It's God day on it. So I'll have to go back and reminders later and edit it to remove the day on that. Now one other thing that fantastic I'll let you do is actually gives you quick task entry. So if we go back to our settings are getting hit Command comma. Or you can actually go up to Fantastic Kyle and you can go to settings. So if we come in here and go to General, you see right at the bottom I have control options space set as my keyboard command. So that means I can do Control option space. And I'm using bartenders. So it kinda showed up in a funny way, but it will bring up this screen right here. And then I can do a few different things and complex task and I'll enter a task or I can take to do, or I can type reminder. There is a full list on a flexi bit site about the different syntaxes you can use. So I can say reminder or task. Edit videos today at 11:00 A.M. so it's in my inbox already. You can see I could set a location. I can set repeat rates, priority, everything like that. And I can hit Add task. We come back here, you can see at 11:00 A.M. have edit videos down about actually going to do that. So I don't need to worry about it. So I can use a tool called bartender was just, as you can see, quiets my Home menu down. That's why it showed up off-screen out of the way for your originally but control option space for me lets me actually do a quick entry. This is one thing that reminders can be enhanced by if you'd like that. So if you're already using fantastic cow, I think this is a great option to look at the reminders integration. If you are not using fantastic **** as your calendar calendar system already, then it's probably not worth the extra work. The extra stuff that fantastic how provides to use it just for the reminders integration. Only use it really if you use it already for all its calendar features and then you can enhance it or enhance your reminders workflow with fantastic ****. 15. GoodTasks and Apple Reminders: Now before Apple Reminders had any of the smart features that it has now or had all, all the nice stuff it has now, there was good tasks and good task was the power user task manager that use reminders as a sink system. So this is another tool you can use third party to help enhance reminders. Let's take a look at it. One of the first things you want to do is have your global keyboard shortcut for good task because it gives you a nice task entry window. And you can do that by going to our settings, which is Command comma. Pressing global keyboard shortcut, you can see I have control option space set as my global keyboard shortcut, and that brings up the Task window. This is a new good task, task. And then I can do stuff like putting my tags right away to do it, entered it right in here, so that will be in my inbox now, Neil, good task, task what to do? Now I can also come into my tags and I can select tag if I want to upcoming. These are there quick actions if you're really going to dive into good task or the power user tool, then you need to dive into the quick actions. Now from this Quick Entry window, you can change your list, you want it in, you can change your priority. You can go to the quick actions as well where you can set location. I'll whole bunch of different stuff in here. So just, you know, quick actions, your due date if you want, I can set notes and I can set subtasks directly inside if I want to hit Escape, it should dismiss it. The other thing good task can do is has enhanced views. So one of the things you can go back to all lists, and if I hit Command zero, you see that I have a Kanban board here. So let's see, let's go back to my inbox and let's go to our tags. And let's delete this tag. Now that we have no tags here, I can click on to do right here and set my to-do tag. That will give me if I go back to all lists, kanban board, you can see I can drag it between to-do and doing done someday. If you prefer that type of view, that is one you can use. I can use a Kanban board style view based on my list, based on priority or based on date. So this is a nice view to get an idea of what's happening for the week. You can see it also shows me my calendar events because I got a lot that come up now and this can be good to look at it and say, hey, I don't want to do this many things or I have so much already going on. So this is one that I had a date on earlier and I want to clear the date that it was just a demo task. So today my only job really is to get these videos done. So I have no task today. Now to see all the views. You can go up to toggle view, which is command zero or I can go to List day, week, month. And so let's go to day. And Command Zero to toggle. And I have a list based on say, day, week, or month. I can have some idea of what's going on each day for my tasks based on these different views. Then finally a quick actions. So let's go to select this one. And if I hit Command 0, I can get a quick view of my quick actions. One of them is complete. I can change which list I go to. The thing you can do here is start typing to have some idea. So I type L, you can say have lists and it took me directly to it. This can make managing your task much faster just from the keyboard if you want, right, I could select my next task, hit Command 0 and then do something with it, change the list or change the day, or just do some of the quick actions if you're really going to dig into good tasks as a task management tool. Addition to reminders, get to know the quick actions. Finally, shortcuts. Let's add a new shortcut here. And it's good to ask. One of the best things it has is with a great tasks. And if I hit Show More, you can see I can actually add sub-tasks here. This is something shortcuts and reminders really doesn't let you do. You have to pick a dropdown and choose the parent task every time to add sub-tasks. It's not just not the most efficient way to do shortcuts, way more steps than it needs to be two, if you're gonna use shortcuts with reminders to create tasks, definitely look at good tasks and use it there. If you don't have good task, you can get it in setup. That is where I would recommend to get it. There's lots of other excellent tools in setup for you. Then finally, keyboard commands. Let's open up Safari. Good task has tons of keyboard commands. I'm showing you the iPad ones, but there's also a huge list of keyboard commands for macOS as well. So again, if you're gonna use good tasks, dig into it. You learn the keyboard commands, learn quick actions, really dig into it so that you can get the most out of its reminders sync system. It's an excellent app. 16. Issues with Apple Reminders: I really like Apple reminders and it's all the task manager that I think most people need. It is not all sunshine and roses and unicorns printing through fields. There are some serious lacking features in it that Apple needs to improve if you want it to really be a great task manager for more people. So one of the things is shortcuts. If you come into shortcuts, I will add a new one. And let's just choose reminders as an app. Reminders. So we have some here we can remove reminders, get details, edit reminder, find reminders, get upcoming opening reminders. Let's add a new one. Let's look at that one. Whereas we looked at good task earlier and we could choose to make a sublist. We can't actually here you can see the way I'm going to make a new reminder. So add reminder to inbox with no alert and let's just give it a note. Note. So now we have some information here for it. And I could add another reminder. Now I can add it as a parent or as a child, right? Child of new reminder. Do the thing. So if I want to create a bunch of sub list items or sub-tasks that I have to come through here and do all of that. Another big hole and the output reminders is that I can't choose tags. So when I look through here I get details of reminders or try to find tags in here. There is no way to do that. So open your mind does list. It's the closest I come in here, but I can actually open up my smart lists. That's not helpful, so they don't reminders. Right here you can see I have a hardware smart list that shows me the all the hardware tasks across all of my projects that are ongoing. But I can't actually open that list from here, which means I can't use a personal automation based on location like I have done with things three before to actually open up this list when I get to the hardware store to remind me about it. You just can't do it. Why can't you? It's a list, It's right there, apple, we should be able to open up smart lists in shortcuts, via, in reminders, via shortcuts. Thing we're missing here is with venture, iOS 16 is focus filters. So if I go to System Settings and we could just search, refocus. If I come into a memory recording setting and click on that ad filter. So this would allow me to an agenda or a calendar or drafts male. So I can actually come in here and choose which inboxes I want to see. I only have one on Malik's don't really use it. Or in calendar filter which calendar sets I want to see at a certain time. So if I'm recording feature or if I'm in say a work mode, only want to see my work calendar items. I'd love DLC, that was reminders as well. So we can see only the work lists for our tasks instead of seeing everything because it can be overwhelming if you're splitting up your stuff between work and home and you use the Focus Features. We should have this. Why don't we let the thing is that projects. So if I was to come in here and have any projects at home, I can't actually resolve the project. I could come in here and delete it. And what that's gonna do is delete any tasks that are completed as well. So we have a Smart View completed. So show Smart list completed. Remove any completed task in here in a project out of this completed list. Now, if you use this, this is a big deal. I know some people were really loved the completed lists, they do track stuff. They look out at the end of the day, they can take notes on it. I never use this, so it's not a big deal to me, but this is a big deal to you. If you'd like to see what you've completed. You can't resolve lists, you can just delete them and then all the tasks are gone. And ultimately for me That's okay, may not be okay for you. So check that out, understand how that works. Finally, keyboard commands are lacking. Yes, there are some, we can see them right here on Apple's site macOS 13, Ventura. We can look through and I have some Command and Shift Command and right, we can do some indenting, which I've talked about. There are some here, but there needs to be more. There are things that I feel like I can't do when I'm working with reminders, I can't just navigate from the keyboard. I have to keep jumping back and forth to my mouse, to my trackpad. Instead of being able to navigate the entire interface from my keyboard, I'd love to see more like this things three is probably the best app for keyboard shortcuts, especially on iPadOS. For your task manager, it is excellent. You can access everything all the time. They're all intuitive. Reminders needs to take a hint from things three and improve its keyboard shortcuts. Now despite these flaws, I still love reminders and it's an excellent tool. It is all Task Manager that most people need and more. There's enough power in it to go just pass the basic task management. You're starting to need some power features. You can look at good tasks. It is an excellent task manager that I love. It is my task manager of choice right now. I don't need the scripting like omni focus. I don't need some collaboration. Heavy collaboration features like your C and other tools. Reminders is excellent, it does exactly what I need and I don't have to pay for it. Two thumbs up for reminders. 17. You're Done: That's it. Further reminders course. Thanks very much for taking it. You should now have a good handle on how you can use reminders as your main task manager and why I think it is the task manager Most people with Apple devices should be using because it is all they need. If you enjoyed this content, I have another course building the practice of productivity that is probably right up your alley, so grab it. Otherwise you can find more of my content on YouTube. If you go to Curves mikhail.ca, you'll find all of my stuff right there. Directions to YouTube, to my courses, to everything. Have an awesome day.