Transcripts
1. Introduction: A Sala Mako. My name is Wide Mu Takin. I am an entrepreneur and have founded several creative
based companies. I have done hundreds
of design projects and work with dozens of
clients around the world. I am also an academic
lecturer and corporate consultant in
computer graphics disciplines. For more than two decades, I have been teaching
graphic design to the, the animation, video editing and
motion graphics, architectural visualization,
digital painting, web design, game
development, et cetera. Va is an online application that has forever changed the face
of the design industry. Canva has made it possible for anyone to create stunning
designs quickly, even if they are not a designer, while still giving
professional designers plenty of room to channel
their creativity. With Canva, you can create graphic designs for
print and digital media, create presentations,
edit videos, and add admission, write
content, even built websites. If you want to master Canva quickly from
beginner to advance, then this online course
series is the answer. Throughout this course series, you will be guided
step by step to master and utilize all of
the features of Canva. As for this course alone, this is the fifth or final
course in the series and is a continuation of the four
course titled Mastering, Presentation and
Whiteboard in Canva. There are three main topics that you will learn
in this course. First is AI or artificial
intelligence features. Second is the collaboration
and T management features. And third, the
branding features. In the first part
where we discuss AI, you will learn how
to generate images by simply tapping
in texts or props. Then you will learn
how to easily remove a background and
keep the main object, or the other way around. You can remove specific
objects from an image. You can even magically
swap one object for another without having to take a photo or manually row it. Then with canvas
magic write feature, you can quickly create a script without having to write
the text yourself. In the second part where we discuss collaboration
techniques, you will learn how to create a theme and how to
work with a theme. And in the final part, where we discuss
branding features, you will learn how to
create a brand kit, learn how to create and
use brand templates, and finally, learn how to manage brand usage with brand controls. Because Canva is an
online application, you will need a computer
and an internet connection. Then since this is the
fifth course in the series, it is recommended that you take the first four courses
before taking this one. Or at least just take the first one where you can
learn all the basics. Please note that all
the features we will be discussing in this
course are paid features. You will need a vac to be
able to practice the lessons. Don't worry if you don't feel ready to subscribe top plan yet. Because Canva offers a free
30 day trial for pit plans, You can take advantage
of this trial offer as 30 days is more than enough
to complete this course. Next, throughout the course, I will be using a PC with
Windows stand operating system. All of the keyboard
shortcuts that'll be demonstrating
will be off the PC. If you are using a computer, you can still follow
the lesson as I will be using Canvas user interface
most of the time, which is consistent across
different platforms. The only difference is
the keyboard shortcuts. In general, you will need
to replace the control key with the command key and the
Ol key with the option key. This core series is
perfect if you are a hobbyists who are stolen
design from the basics. Also, if you are a teacher or a student who needs a
free design application, if you run a business, this core series can
be very valuable as Canva can help you create marketing materials
quickly and easily. If you are a
professional designer, you'll find that canvas
library and easy to use interface can help you speed
up your work considerably. Let but not least this course
can help you if you are a content creator
who wants to take advantage of the
leaders AI technology. By taking this online course
serious in shall law, you and all your
business will be able to use Kanvas
faithful potential. Creating designs of any kind will no longer be
a burden for you. Instead it will be your
age over the competition. Don't wait any longer. Take this course
now and continue your journey to
master in Envaalamkm.
2. Apps and Text to Image: Since the majority
of the features we will discuss next
are paid features. From this video to the
end of the course, I will be using a Va pro account and leader a Canva
for Tm account. In this chapter, we will focus
on various Canva features, dulized AI or artificial
intelligence technology. In this video, we will first discuss how to work
with apps in Canva. And then discuss I
feature called text to image on a project work space. In a panel on left side, you can see a tab called Apps. Basically, an app is an online application other
than Canvas main app. Most of these online apps
are made by third parties, but some of them are also
created by the Va team. Some of the apps seen
here are text to image, QR code, Google Drive, Youtube, and so on. In general, for
third party apps, you must be registered or have an account with the app
in order to use it. For example, if you
want to publish your designs to Instagram
directly from Canva, then you need to activate
the Instagram app. You will be required to enter your Instagram username and password for the
feature to work. You can activate
more than one app. Each app to activate
will have its logo or icon displit at the bottom of
the panel on the left side. This way, the next time you need to access an app feature, you can simply click on its icon here without having to
search for it again. In the app step, if you no
longer use a particular app, you can remove it from this panel by first
selecting the icon, then press the small symbol
in the top left corner. That is how we work
with apps in Canva. Now let's discuss an app
called Text to Image. This is not a third party app, but an app developed by Canva or at least
under Canvas Brand. You can find it at the
top area of the apps tab. If you cannot find it, you can use the search feature
by typing text to image. Once it appears you
can click on it. This will make its icon displayed in the lower
area of the panel. Since this app is still part
of the Canva ecosystem, you can use it right
away without having to log in or create
a separate account. As the name suggests, this app can create images for us based on
the text we input. Now let's discuss how to use this text image
feature or app. The interface of this app can be divided into three parts. The top part is the area where we input the
text or prompt. The second part is
for determining the style of image
we want to create. To see more style options, you can press the CL button. Just choose which
style you want to use. Just for example, I
choose a style called watercolor in the
Or left section. We can choose the aspect
ratio where the mage is, square, landscape or portrait. Let's create an image
by typing in a prompt. If you don't have any ideas, you can ask Canva for help
by pressing this button. Prompt will be generated
for you randomly. If you do not like to prompt, just press the button
again to create a new one. For now, I want to create
a picture of an astronaut. I type in this field astronaut. Then to process the
text into an image, you need to create your
image button below Program. Usually need a few seconds or minutes to create the image. Once the process is complete, you are given not
just one result, but for images at once. You are free to use all
of them if you wish, or choose just one
or a few of them. Alternatively, if you're still not satisfied with the results, you can press the Creta
Gain button below the AI program will create new images using the
same text prompt. For now, let's say we are
satisfied with this image. Click or simply click
on the image to use it. Now the image is already
placed in our project. You should note that all images
you use from the text to image feature be automatically safe by Canva in
the uploots folder. Other generated
images that you don't use will not be safe
in the uploots folder.
3. Removing backgrounds: One of the most common uses
of graphic software that people often need is to remove
backgrounds from images. V provides an AI based tool for this task called
Background Remover. Just for one example, we can use this
Abstronaut cat image from the previous lesson. At first glance, this cat
image has no background. But if we select the page background element
and change its color, we can see that this image actually has a
background in white. To use the background
remover feature, you need to select
the graphic element at an open the
edited photo panel. Remember, this
feature only works on Ster images and not
on vector images. You will not be able to access the added photo panel if the selected element
is vector type. All right, once the edited
photo panel is open, press the button that
says BG remover. The AI program will get to
work detecting the image and remove the area of pixels that it considers
to be the background. Now the image around this astrono cat has been
erased or made transparent. This cat image is probably
too easy for an example. For complex images, sometimes
the AI program struggles to determine area is the background and which area is the main
object we want to keep. Let's try this
Cowboy Catus image. Unlike the cat image we created
using the text image, I, I created this Catus image manually using an open
source software called Rita. Let's assume that we only
want to remove the sky area. We can try applying
the background remover by pressing the button. This is the result we get. The entire sky area is
removed as we expected. However, some of the ground area was also removed Personally, because I have the
original Creta file, which still has the image
in separate layers, I could easily hide the
sky layer if I wanted to. But let's pretend that we do
not have the original file, or we can assume that this is a photo that we took
using a camera. We have an image consisting
of only one layer. In such a case, we can still further edit the initial result of
the ground remover. To do that, we can press
this button again. With this panel,
you can manually add or subtract
areas of the image. You can remove areas
with the S mode and add or restore them
with the restore mode. For example, we want to
restore the ground area, activate the restore mode, then you can adjust the size of the brush
with this slider, then just draw on the area
that you want to restore. This is the result so far. Now let's assume that we want to restore the left rope
that is spinning in the air. For more detailed
tasks like this, you may need to
get familiar with the navigation techniques in this panel to zoom in and out, you can turn the scroll
wheel up or down. Then while in zoom condition, you can pen a canvas around by click ragging using the
middle mouse button. You need to keep in mind that the canvas panning operation
only applies when zoomed in. Zoomed out, the image is fully visible and centered
automatically. Therefore, we cannot
perform pending navigation. Let's first reduce the size of the brush to above the
thickness of the rope. Then for this process, I recommend that you enable the show original image option. This way we can still
see the original image. Then just draw a line following the
direction of the rope. I know that the result will
not be perfect because the area of the rope rotating in the air has a
motion blur effect. I intentionally added the effect when creating it in Creta. But at least with this example, you understand how to edit the result of the
background remover further. If there are any access areas, you can switch to the ser mode and on the area
you won't remove. After you are done, simply press this back arrow
button to exit. If you are not satisfied
with the result and want to restore the
image to its original state, you can open the
editing mode again, then press the rest
background button below.
4. Magic Eraser and Magic Edit: In this lesson video, we will discuss two more
AI features related to rafter image editing called
magic eraser and magic edit. We can use magic eraser to remove certain objects
from the image. For example, I have placed a photo of a flower
arrangement on a can. Then on the next page, I placed a photo of
some food ingredients. I got both of these photos
from canvas library. You can search and use the same photo or feel free
to use a different one. Now let's say I want to remove
this yellow round flower. Make sure the element is selected upon the
added photo panel. Then press the magic
eraser button. You can adjust the brush
size with the slider. After that, just make a stroke that covers the object
you want to erase. When you release
the Most button, the AI program will
immediately get to work. Basically, it will fill the stroke area with
appropriate content. Perhaps this image is an easy
one for the AI to process. Let's try something more
difficult using the next photo. Now what we want to erase is
this entire bowel of olives. Before select image first, in the added photo panel, we click on the
magic eraser button. Make a stroke that covers the
entire area of the bowel. It is okay if we make
it bigger than we need to let go and wait
for the result. As you can see that the magic eraser feature is quite smart in detecting objects and being able to erase
them seamlessly. The next AI feature
is magic edit. We can use this feature
to replace an object with another object or add a
new object to an image. We can think of this feature as a combination of magic eraser
and text image features. Now if you previously applied Arai features such as magic eraser or background
remover to the image, you will need to reset it first. For this magic edit
feature to work, make sure the image is selected. Then in the edit photo panel, you can perhaps the
magic edit button. I think I need a bigger brush
to make the process faster. As before, we need to create a brush stroke to define the
area we want to process. Let's say we want to turn
this area into a rose. Just imagine where
the roses will be and cover that area
with the brush strokes. After that, the
continued button. Next we need to
write a prompt that describes the object we want to put in a brush stroke area. Since I want some roses, I just type roses. Then perhaps the
Generate button. Our image will be processed, similar to the previous
text image feature. We will be presented with
four different results. Just choose which one you like, then press the done
button to confirm or press cancel if you
want to cancel it. Let's try an even harder
challenge using the image. On the next page, select the image and activate
the magic edit panel. Canva will give us a
warning message as we have already applied another
AI feature to this image. We can select the
magic edit option to undo the previous edits. Let's increase the
brush size first and make some brush trucks
in the center area. Press the continued button. Let's say we want to replace the bread in the
center with a pizza. Press the Generate button
and wait for the result. I think I'll prefer this
one. Let's click Done. For now, you should
know that we can apply the magic added feature
multiple times to an image. We can even stack them
on top of each other. Just for example, I can
add more brush trucks on top of the pizza that
the AI generated before. Try to imagine the silhouette of the object you want to add. Press Continue, then
type a big fish. Then press the Generate button. Here are the four image results. I don't think anyone
will want to eat a pizza with a big fish
on top of it like this. But at least with this example, you know how to use the feature and can experiment
with it further.
5. Magic Write: In this video and then the next, we will discuss two AI
features related to writing. They are magic,
right, and translate. For now, we will focus on
the magic write feature. Basically, magic write
is an AI feature, the can write text
content for us. You can think of it as your personal writing
assistant or August writer. Magic write is available on all types of projects on Canva. However, since it can
generate quite long text, it will be more convenient
to try the feature. In a Canva project, you can start a new
project or open an existing one to use magic right. Simply press this button, then select the
magic right option. Or if you prefer to use
a keyboard shortcut, just press the fourth
symbol on your keyboard. Make sure the active
option is magic right. Then press Enter. From here, you can write your prompt. You can use normal
human language as if you are talking
to your own assistant. If you don't have any ideas yet and need to see some
examples for prompts, you can press this button. Each time you press it, Vo will generate another example prompt that you can try for. Now, let's say we want to write an article
about the Keto diet. I already prepared a text
of the record which is these five most important things to lose weight
based on Kro diet. After typing the prompt, you can press the Generate
button. This is the result. Besides writing the
content from scratch, magic write can also work
on pre existing text. But before that I want to make all these texts
into plain text. Not a numbered list
or bulleted list. All right, If you select a text, then press this
plus button again. There are several options
that you can choose from. You can summarize
the selected text, or you can expand it further by making it longer
and more detailed. Or rewrite the text in
another writing style. Or you can also use the
selected text as a prompt. Let's first try the
summarized option. In this case, the result is not much different in length
from the original text. Maybe it is because the
original text is already short. Now let's try selecting
this paragraph. Then we use the expand option. As you can see, a longer
version of the text appears, which gives a more detailed
explanation of the content. What is unique about the
magic right feature is that it supports 20
languages in the world, including my native language, which is Vasa, Indonesia. Just for example, I can press
the four again, then enter. Then I type the prompt directly in Indonesian chara
manambalbarmobile, which means how to patch
a car tire in English. After typing in the prompt, you can press Control Enter as a shortcut for the
generate command. Here is the result, the
text content in Indonesian. Please be aware
that the AI program is not always able to
provide profit content. But at least we
can use the result as a starting point
to develop further. All right, next let's look
at how to use magic right, on project types other
than Canva docs. If you are in a common design
project to access magic, right, you don't need to
create a tax element first. Just press the button on the bottom right called
Canva Assistant. You can also press the
forward slash symbol on your keyboard to open it. Then select the
magic right option. Let's say we type five
steps to a millionaire. Then press control Enter.
Here is the result. You can see that in a
normal design project, V automatically creates
a text element to contain the result generated
by the magic right AI. From here, you can addit
the text further or perhaps change the size
and phone type, and so on.
6. Using the Translate App: In this video, we will discuss
the second text related AI feature called Translate
or Translate app. Because it is actually
an app, essentially, its main function
is to translate design pages from one
language to another. Since this feature works
on a page by page basis, it is only available for
project types that have pages. Unfortunately, doc
does not have pages. This feature is not
available for Vdc projects, at least not yet at the time
of recording this video. Hopefully, this limitation
will be resolved in future versions
of Canva for now. In order to practice
using this feature, I will open a regular
type of design project, which is the toy
store Instagram post that we created earlier. I have prepared these two
designs of the record. I didn't create both
of them from scratch, but I got them from
Canvas template library. The first design is advertisement
for stress management. The second one is an advertisement for
recreational cycling. Let's say you're happy with the design and the text content. The problem is that the
text is written in English, while your target audience
does not speak English. For example, they
are Indonesian. This is where the translate
app feature can help. Since it is basically an app, You can activate it just
like any other app. You can see that the app is
already on my left panel. Let me close it first so I can show you
how to activate it. First, we need to
open the app step. Then scroll down to the
morphom canvas section. You'll see the translate
app icon here. If you cannot find the icon, you can try the search feature by typing the word translate. When you see the icon, simply
click on it to activate it. The app now appears or listed
in the last panel below. From now on, whenever you
need to translate a page, you can simply open the
app here without having to go looking for it again
in the app step above. Okay, let's try to
translate this to designs. Generally, you
can't just let this translate from parameter
in the auto option. The AI program is
smart enough to recognize what language
your reason is in. You only need to set this
parameter in cases where there are many words in one language that are similar to another. To anticipate this kind
of detection error, you can manually set the original language
in this parameter. Since our designs are in plain English with no
complicated words, it is safe to just let the
AI detect it automatically. Then we need to set
the target language. Since I basa indonsia besides English, I
choose Indonisian. You may choose another
language that you understand so that later you can confirm
the translation result. Next, we have to determine which pages of the
design project that we want to translate. We only want to
translate pages 6 and 7. Make sure all page
options are off except 6.7 After
that press done, then the translate button. Wait for a while and
we have the results. As you can see, V inserted
a new pitch to place the translation next to each of the pages we
specified before. The first result looks good. We don't need to
change anything else. But the second design
still needs some fixing. First, the order of these
two text is reversed. The word ptolgan should be above or before the
word vers peda. The translation of the text
element is already good. We just need to
adjust the size and lay out a bit to make
it easier to read. Now for this text, there is a translation error. The meaning of book
here should be daftar or registrasi, not boko. As a physical book, I double click on it and change the text
to daphtarscaran. I can make it bigger, maybe around nine to ten points. I also want to enlarge the black box behind it so
that the text fit better. I know that many of
these corrections only makes sense if you
understand as Indonesia. But basically, no matter what your target language is after
the translation process, you may want to check
the resulting text and addit the layout here
and there to fix it. This is because each language
has different tendencies of text length and also because I translation process
is not always accurate.
7. Collaboration methods: Starting from this video and
for the next few videos, we will discuss various online collaboration
techniques in Canva. We have touched on some of the features a few times before, but we haven't had the chance to discuss them in more detail. As a micro overview, Canva provides two methods
for online collaboration. The first method is the
collaboration link method, and the second is what I call the selective
people method. If you open the shared menu, this is the area to use the collaboration link
method and this is the area to use the
selective people method. You need to remember that these two methods are not optional. That is, you are free to use both at the same
time if you wish. Let's discuss these two
methods in more detail. The first method is the
collaboration link method. With this method,
it is as if we are opening up access to our
reason project to the public. Essentially, Va will
create a special link for our design project and
anyone who has the link, we'll be able to access it. This can be very useful if we
are a teacher or lecturer, for example, and need to share course materials with
many students at once. The link created by Canva is not an easy link to memorize. Most likely the people who
will open the link are people to whom we intentionally provide
the link information, whether it is via e
mail or other media. Nevertheless, it is
still possible that link information gets linked to other parties that
we do not want. We can set whether other
people can only see or view the project or can give comments or even
edit design project. What is unique about this method is that the person we give access to through the link is not required to have
a Canva account. V will automatically
create an account for them temporarily with a generic
user name and profile picture. This kind of account is commonly referred to as a guest account. Just for example, I
use the Need option, then press Copy Link. Now the link or URL has been copied into
the system's memory. I can open another browser, for example H, and activate
the in private mode. With this mode will consider me as another person or
an unknown person. Press control V
two page the URL. We need to accept the
privacy policies first. As you noted above, there are now two people
editing this design project. One is my original
account or Videmutakin. The second is this guest
account by new name Tiger. Again, this name and profile photo are automatically generated by Canva randomly. For this session only, you should note that all of this design collaboration
process happens in real time. If I go back to my
application window, as the video account
make a selection like this in a window belonging
to the tiger account, the text being selected
by Dy is also visible. In vice versa, if tiger
makes a text selection, it is also immediately reflected in Di's
application window. The limitation of Us accounts is that you
can only utilize features that are free or equivalent to a
Canva free account. For example, the tiger account can add these three
graphics to the canvas, but he cannot use the prosign elements that
have the crown symbol. Now if it turns out
that this tiger is actually a pro or vote user, then he needs to log in first so that Canva
can recognize him. When a user logs into Canva, he is no longer considered
a guest account. So he can utilize Canva according to his
account level or plan. The second method is
selective security wise. This method is better because basically we give access only
to the people we invite. The method is very easy. You can press this plus
button or do one here, or directly type e
mail in this box. If there are multiple
people or e mails, you can separate
them with a comma. When you send the invitation, you can specify the
level of access, whether can only view, comment, or edit the design. You can write your own custom E mail message in this field, this is optional because if not, Va will create the
message for you. For now, please do not enable this team option,
it send button. When Canva offers
to create a team, let's just ignore it. By closing the window, I will explain the team
feature in a moment. The people you invite will
get an e mail like this. They can directly
open design project in Canva by pressing
the button below. Unlike the previous link method, this srctive people method does not support guest accounts. In case the people we invite
do not have a Canva account, the first time they open
the invitation link, they will be asked to
create their account first. Similar to the first method, the future capabilities of
the people you invite will be emitted according to their respective
account types or plans. If they only have
a free account, then they will only be able
to use the free features. One of the advantages of the obstructive people
method is that it can make use of the
canvas team feature. Essentially, a team is a
special canva account, you can have multiple members. We will cover this in more
depth in an upcoming lesson. In general, if you
have created a team, you don't have to bother inviting all the
members one by one. Just type in the team name and we'll automatically invite
all of its members. Let's summarize our
discussion in this video. In terms of convenience, the collaboration link
method is easier for us to do because we don't need to invite other people one by one, we just need to show
or share the URL. In terms of security, the selective people
method is much safer because only
people we directly invite can access or design project in terms of the
guest account feature, the collaboration
link method supports it while the selective
people method does not. The best one is in terms
of work team management. The selective people method
supports the use of them, while collaboration
link does not. Then regardless of the
collaboration method, everyone can access
canvall features according to their
respective account types. Finally, two methods
are not optional. You can use both at the
same time if you want to. A commonly used scenario is that for the destructive
people method, you can allow others to
edit your design project, whereas for the
collaboration link method you only want to
grant viewing access.
8. Creating a Team: In this video, we will discuss how to create
a team in Canva. Simply put, a team is a special Canva account that can consist of more than
one person or member. With the team feature,
its members will have a shared workspace that can make it easier for them
to collaborate. Now at first glance, you might think that this
team feature can only be created by paid accounts
at the Va team level. This is not true. You can create a
team if you are on a Va pro plan or even if
you are on a Va free plan. So again, you can turn any type of account
into a team account. But of course, a team account at the free tier will be limited to using Canva free
features only. The same concept also applies to Canva Pro and Canva
for team users. We will discuss the
feature differences gradually along the way. For now, we will
first discuss how to create a theme in Canva and
also the basic settings. When we are on the
main page of Canva, we can see the word
personal up here. This indicates that the
Canva account we are currently using is in
private or personal mode. To create a theme, there are two different paths
that you can take. You want to convert your
current personal account into a team account, or you want to create a new
account as a team account. If you want to convert your current personal
account into a Team account, you can do so by clicking the
Create a Team button below. I personally prefer to create a Team account separate
from my personal account. For this, you can
open the account setting screen by
pressing this Gekon. Then open the billing
end print tab, scroll all the way down. Then you can press this
button, create a new them. Not that this button
has the word new. I like the button on a main page which only
says create a theme. The button here says
create a new team. Just click the button. Next, we need to specify a name
for this team account. Just for example, I'm calling
this Expose graphics. Then we can determine how other people can join this team. If we don't want others to be able to request or ask to join, we do not choose
these two options. Instead, choose the third one. With this option,
only the people we invite can join the team. Click this button to continue. Since we are basically
create a new account. Canva will offer
this team account to subscribe to
Canvas newsletter. Let's just click not Now, hit the Let's Go button. Now I am using a new
team account called Expos Graphics to swap accounts or return to
my personal work space. I can click this button, then Personal, now I'm back to my original
workspace or account. The point is if we join or
create more than one team, we will see unable to switch teams using this pull down list, or you can just tap
on your photo in the top right and the
team name you want to activate if you are
in a team work space, then open the setting screen. You will find the name
of the active team here. Below it, you can find
the Team details tab. Here you can change
the name of the team. Then you can give
it a description. If your team already
has a lot of members, you can hand over ownership
of the account to your colleague by pressing
this change on button. Next in the People tab, you can invite other people
to become your team members. You can press this button, or you can press this button. Just for example. I'll enter
some of my other e mails. The first is Blast code@gmail.com
The second is Expos Academy@gmail.com Right now you can see that my account
has the role of owner of the ex post
graphics team account, the other two arduous members. As the owner, I have the
authority to do members. Now if you have a
lot of members, you might want to use another feature provided
by Canva Group. Basically, we use groups to subdivide our members
into smaller groups. Suppose the team account
is your company. We can think of the groups as the departments
within the company. I don't have many members, so I don't really need
this group feature. The last thing I want to discuss
is this Manage Team tab. You can see that my
personal account is actually considered as a
team account by Canva, that is a team with
the name Personnel, which has only one member. I know that this can
be a bit confusing, but that is so Canva
manages its user accounts. And there is also the
reason why I prefer to create a new team account separated from my
personal account.
9. Working with a Team: Now that we have learned
how to create a team, we will discuss various methods of collaboration
between team members. To be able to share a
project with the team. There are two conditions
that you need to fulfill. The first is that
the design project needs to be in a
team work space. And the second is that you need to share the project
with the team. If these two conditions
are not met, then the project cannot
be accessed by your team. The team workspace in
Kenva is unique in that each team member seems to
have their own private room. Even though they create their project inside
the team work space, it is not automatically
accessible to other members. Only after the project has
been shared by the creator. Is it available to
other team members. Just for example, in the exposed graphics
team work space, I have created these three
presentation projects from templates
provided by Canva. Although this is a
team work space, other members of the
team will not be able to see these projects
in their projects folder. To share a project with
other team members, you can click on the
person ship icon. If you belong to multiple teams, you will see a list
of the teams here. Right off the team's name, you can see the access level. By default, every new
project will have its access level set to share. To share the project, simply change the access
level to can edit. Then just close the window. Now every member of the exposed graphics team
can access this project. Apart from the main page, you can also share your project. While on work screen, just press this plus button or you can also open
the share panel first, then press this plus button. The rest is similar to before. Just change your
team's access level for the project. Can edit. Okay, let me go back
to the main page in the ex post graphics work
space in the projects folder. You can see that these
two projects are shared, while this one is not. Projects that are shared with
the team will have the logo or initials of the team name attached to the project timnail. Now I will try logging
in with the account of another team member using
the Blastocode email. Currently, my workspace is
the ex post graphics team. If I open the projects folder, I can only see two projects that were shared by Id's account, while projects that
are not shared by D are not visible,
let alone accessible. As for the projects that have
been shared with the team, I can open an edit them as
if they are my own projects. If I make changes
to the projects, they will be reflected directly on accounts of
other team members. All right, let me go back
to my original account, which is Di mu takin. At this point, you might
be wondering what if we have already created
a design project in a personal account. Can we share it with a team? The answer is yes, we can. For example, I have this design project in
my personal account. To make this project accessible to the
expos graphics team, we can first click on
this dotted button, then select Copy to
another team option. You'll see a list
of your teams here. Since I am only
registered to one team, there is only one
team visible here, which is ex post graphics, select the team, then
press the copy button. Basically. At this point, we're not moving the
project to another account, rather we are copying or
duplicating it to the expos. Graphics teams work space. Basically, the
original project file is still safe in my
personal account. All right, Now let me switch to the post
graphics team work space. The project that we copied earlier is already in a
Team Projects folder. But remember, there are two requirements to share a project with all team members. And we have only
fulfilled one condition, which is to make the project available in a team work space. The next requirement is that we need to set the
team access level. Two can edit so that other
members can access it. One collaboration feature we have uncovered yet
is commenting. When a project has been
shared with the whole team, whether with or can come
in edit access level, then all team members can
comment on a project. Commenting is pretty
straightforward. You need to select the element
you want to comment on, then press the icon that looks
like a speech bubble here. You can type in the comment. For example, revise this if you want to
mention other member. You can type in an app symbol, or you can press this icon, then just the member
you are referring to. Then in its comment text field, you can also enter various types of images, also stickers. After you are done, you can press the comment
button to confirm, or if you wish to cancel it, you can press the cancel button.
10. Creating a Brand Kit: Starting from this video, we will discuss brand
management features in Canva. Now we will focus on creating
and utilizing brand hits. Before we get into the details, let's standardize our definition of brand to make things simple. A brand is a business identity that is used consistently
in a marketing process. It can include a business
name or trademark, logo color scheme,
phone type, and so on. Let's assume that this
is the definition of brand that we agree on next. But is a brand kit
in canvas term. A brand kit is a
feature that helps gather all of our brand
assets in one place, making it easier for us and
or art members to access. You should note that
the brand kit is not available on
Canva free accounts. While it is available on
personal Cavo Pro accounts, most people will probably utilize it at the
Cava Fort Moco level. For example, my personal
account is currently Pro. I can access the
Brand Kit feature by pressing this brain button. As you can see, all the
brand Ket options are accessible to me because I am
using a Canva Pro account. We will discuss how to
use this leader for now. If I go back out and switch to the ex post graphics
team work space. Currently, the ex post graphics team account is
at the free tier. If I go to the brand tab, I will be asked to upgrade
this Stemco to Canva for them. Again, I need to remind you that even if you create a team, the team is not automatically
on the Va four teams tier. However, a team at the free tier cannot access
the branded feature. For the purpose of
creating this course, I will change the exposed
graphics Tm tier to Canva four teams for make use of the free trial version
that lasts for 30 days. I'm skipping the
video to save time. Now that we have the
required account level, let's see how we can create
a brand kit in Canva. First, we need to go
to the brand screen. Here you can see three tabs. Make sure you are in the brand. Canva gives us the option to create more than
one brand kit. This can be useful if we work
for multiple clients with different brands or if we
have more than one business, each with its own brand. For now, let's just open this empty brand kit
that Canva has created. The first thing
you need to do is give your brand
kit a unique name. I don't have a
branding asset for ex post graphics yet
for the example. In this lesson I'll
just use the brand for my other business
called Edutalenta. I name this one Edutalenta. Next we can upload image
files for the logo. I have many files for
the Edutalenta logo, each of which has a
different function. All these logos are created
using Obulustrator software. Just like all the files
you want to upload. Then press the open button. Next in the color of section, we can specify the
color palette or the official color scheme
of the Edutalenta brand. You can add colors manually
by pressing the plus button, just like the color you want. You can add more than
one color if needed. To remove a color
you don't want, you can click on the symbol
above the color box. Besides the manual method, you can also create
a color scheme from presets provided by Canva. To do this, you can press
the new button at the top, then select the ad
palette option. Va provides tons of color
presets that you can use. Since these presets have names, you can utilize
the search feature above to search for
specific keywords. For example, summer orchid, sunset, and so on. Alternatively, apart
from the manual method and from the presets, you can also
automatically extract colors from the logo
image you uploaded. Just select the image, then
click on this dotted button, Then select Logo Colors option. And here are the colors
you can remove if you don't want to use them or press the key button
to keep the colors. We can have multiple color
pallets for our brand. Since I only need
one color pallet, I can call the edutalina colors. Next in the phone section, you can specify different types
of phones for your brand. I'll just use three
examples in this video. To save time for the
title and subtitle, I want to use the same
phone as the logo, which is called Bu. You can also specify the
phone size here if you want. Then for the body, I prefer to use open sense. That is how you can
create a brand kit. Essentially, you just need to fill in various parameters and also upload image files that you will often use
in your projects. I am sure you already
understand the process. I'll skip the video
to save time. Now let's look at how we can utilize the brand
kit we have created. When working inside
the project screen, there are many ways
to access your brand. The most obvious one is by
clicking on this brand tab. From here, you can click Brag, a logo image or any other image you have in a brand it
directly to the canvas. You can also create te
elements from this panel, or if you go to the
text elements tab, Canva also creates
a special category for your brand kit here. Next for using the color pallet. Most likely you do not want to use this from
this brand panel, because if you press this, all the colors in
your design will change if you press it again. Every time you do that can vo, randomly cycle
through the colors. If this is what you
want, that is fine. But generally, for colors, you want to access them
from the color spanel. First, strike the element
you want to edit, Then open the color spanel. You can see all the colors in our brand kit are
displayed here. In conclusion, the
brand kit feature can help your team work faster and more consistently in producing designs that
match your business brand.
11. Creating Brand Templates: In this video, we will discuss how to create
and use brand templates. We have used templates
many times in the course. As a reminder, a
template is ready made design project that we can use to start a new project. By using templates,
we can save time because we don't have to create
the design from scratch. I am sure you already know this. Now what is the brand template? Essentially, they
are templates that are created and used
by a team internally. Typically, these templates are made in reference to
a particular brand. That is why they are
called brand templates. You should note that the
brand template feature is not available on Canva Pro, let alone Canva Free. Only Canva Fourtems accounts
can utilize this feature. In fact, even with a team, only certain members are authorized to create
brand templates. If you are in a team
work space with the Canva Four Teams account level and open the account
setting screen. In the People tab, you can see a list of team
members as the owner. I can control each
member's access by clicking on a pull down
list on the right side. I can remove members from
the team with this button. And above that I can
upgrade the roles of ordinary members to brand
designer or administrator. The reason I am now discussing membership roles is because there are only two types of members who can create
brand templates. They are owner and
brand designer. All members outside
these two roles will not be able to
create brand templates. All right, to create
a brand template, you can start a new
design project. Or you can open a project
that you have created before. Just for example, I have created this design
of the record, but before I opened the design, at the time I recorded
this lesson cavo in the process of deleting a special folder called
brand templates. This means that
users will be free to store their brand templates
in any folder they want. That is why I wanted to create a new folder in this
team's work space. I call this folder
Lutalenta Templates. As with project sharing, to share a folder with
other team members, you need to set your
team access level two. Can edit, then press Continue. Now we have the folder. Next, let's open
the design project. Let's just assume
that we created this design for online
course product, Amnules. The design has a square
ratio with the size of 1024 by 1024 pixels
in the center. I deliberately use an
empty frame element. The purpose is so that later other team members can easily
insert images into it. To turn a design into
a brand template, you need to open
the Share button. As usual slick this
brand template option. You can see this warning
message from Canva. This is the reason
why we've set up a special folder before
called erutalenta templates. Click the button
to use the folder. After that, press the
published button. Now any member of the ex post graphics
team can start a new project using the
template we've just created. To do that, they need
to open the brand tab. Then open the brand
templates category and click on the template
they want to use. Or another way is by going
to the projects folder. Then open the erutalenta
templates folder. Then click on a
project tam nail. As usual, you can click on use this template button to start a new project utilizing
the template, you also notice that there is an option to edit the
original template file. However, this edit
original button will only appear if you are the
owner or a brand designer.
12. Brand Controls: In this video, we will discuss another feature related to branding called Brand Controls. Basically, we use the
Brand Controls feature to impose certain
restrictions on the members to ensure that
the reason results are more in line with
the branding that has been determined
in a brand kit. Yes, this feature requires you to have a brand
kit beforehand. And because of that, this
feature requires you to have a canvas for teens plan
to access this feature. You can go to the Brand tab and then open the Brand
Controls category. As you can see, there are three restrictions
you can apply here. Before you change anything, you should know that I
can set brand controls because I am the owner of
the expos graphics team. Besides the owner members
that have access to brand controls are
administrators and also brand designers. If you are just regular member, you will not see the
brand controls interface. All right, now let's go
through these three options. If you enable color control, then all the regular members of your team won't
be able to choose colors except the
colors you have specified in color
palette in a brand kid. The same concept applies to
the foreign control option. If this is on, then each regular member will not be able to freely
choose a phone type. They will only be able to choose the phones found in a brand kit. The rest option is
design approval. When this option is active, any regular member of your
team will no longer be able to download or publish
design projects without the approval of apps, approvers or team members
that you authorize to review the designs that will be published to grant
this authorization, you can press the small Girikan, then just like the member
you want to authorize, I'll like my primary
and secondary counts. Just for example, to apply the changes we need
to press safe. Let's take a look at
the other options in Settings window. In the Flexibility tab, you can set whether
the approval from approvers is mandatory
or only recommended. If it is only recommended, each member can still publish the design without the
approval of the approvers. But if we set this to required, then every design
project must go through the approval
process to be published. You need to be careful
with the setting as it will make things
very restrictive. Enable this option
just to show you how it would affect a typical
member's workflow. Then in the conditions menu, you can also specify whether the approval
process applies to all design projects without exception or only for
certain brand templates. If you choose the
second setting, then you need to set the
option per brand templates. I will use the first
option to make it easier. Now let's see how it is like
to be a regular member. With all the rules we
set in brand controls, I am now locked into Canva
with my blast to cote account. Let's say I'm trying to create a design in
this blind project, if I select an element and
open the color spanel, as you can see, the
only colors I can choose are the colors in
the Edutalenta Brancat. Then when creating text, I can only choose the phone type that has been determined
in a brand kit. Finally, when I open
the share menu, there is no option to download or make the design
available online. I have to get
approval from one of the approvers first by
clicking this button, or you can also press
the button at the top. Then I can select one of the approvers and write a custom E mail
message if needed, then press the same button. That was the experience
of a regular member when creating a reason project
under the brand controls. I open Canva again with my
main account as an approval. On the main Canva screen, I can see a new tab
called Design Approvals. Basically, this tab works
like an inbox where I can see all the design approval requests
from the members. I can click to view them. If there is still something
that needs revision, I can click the review button, then provide comments as needed. Or if from looking at the preview image I am already
satisfied with the design, I can press this quick
approved button to approve it.
13. Swapping brand elements: One of the benefits of creating
a brand kit in Canva is the ability to swap
branding elements across multiple design
projects at once. Because as we all know, companies like to change
their branding regularly. For example, I have created
three dummy projects, each of which uses one of the logos from the
Erutalenta brand it. Indeed, if you only change three design
projects like this, it's not too much trouble. But imagine you
already have tens or even hundreds of design
projects like this. If there is a branding change from your boss or your client. Of course, changing each of these design projects one by
one will take a lot of time. The first step to swap branding elements is to open the
corresponding brand Cat screen. Then you need to upload the
new logo or branding image. For this example, I just use
the Expose Academy logo. One thing you need to note for this process to work is that the old image or logo and the new one must have
the same aspect ratio. Whatever the value does not matter as long as
they are the same. What I mean by aspect ratio is do it divided by the height. In my case, the
Edutalenta logo and the exposed Academy logo both have an aspect
ratio of one, or in other words they are
both perfectly square. All right. We need to click
on the Dos button of logo. We want to replace
the replace across designs canvas all the
designs that use that logo. Va gives you the option
to manually select the designs one by one
with these check boxes. But if you want to
select them all at once, just press Select All option. Then press the continued button. Here you can choose another logo that will
replace the old one. Again, Canva will only show logos that have the
same aspect ratio. Value. Logos that have different aspect ratio will
not be shown in this list. Select the logo, then
press the preview button. You can double check
all your designs through the previews
on this screen. Once you are satisfied, press the replaced button. Now, all designs
that previously used the Edutalenta logo have been replaced with the
Expos Academy logo. You may not see the
changes immediately on the project's Staminls as that can take a
while to process. But if you check the design, you can see that the logos have been swapped as we expected.
Widhi Muttaqien, CG expert & entrepreneur
