Transcripts
1. Hello! And Welcome To The Class: My name is Heidi and welcome to my class. I spent the last ten years working in the financial services industry. I also run an online blog as well as trying to complete an e-book and an online if nutrition course at the Open University. I'm also doing this hollow character, more white and Y2K, As you can tell, I've got a lot going on and I need some sought of productivity system can just keep myself organized. How many of you have been in the same situation as me? You've got so much to do. Just don't know where to start. You don't write things down, you don't make it to do this. Do you try and keep all the problem? Forget what you have to do. You forget what's important to do. And you forget when you're even meant to do the things that causes stress and it causes anxiety. And it's not good for any of us know in the last ten years, I've learned quite a few tips on how to be more productive and what tools and systems can help you achieve that. I've done everything from bullet journals to using Apple knots as a to-do list, to even creating a very complex spreadsheet in Excel to management projects and its actions. But none of it really worked and I couldn't pull it all together in one great productivity system. That's until recently when I came across an app called tick, tick, basically a to-do list at port with so much more to offer. I've been using it and apply my productivity system principles to it to make sure that I am now more productive than I ever have. And that's what this course is all about. How to get started with an app like tick, tick Hagen pricing tools and tips to get the most or all the way to advance things like managing project, to grab a paper and pen, and let's get started.
2. A Good Productivity System: Hi guys and welcome back to the course. Today we're going to have a quick overview of what I think a good productivity system is. First let agree and the purpose of a good productivity system, this is just my opinion, but I think the purpose of a good system is to increase your overall apple so you can achieve your goals or ambitions. It almost needs to be a part of you, something you today that doesn't seem like a chore or you'll soon Give it up. But it's also important to note that there isn't a perfect system out there. We all work differently. So also are a number of different productivity method available to you. You have to adapt the systems that institute your style and your way of working. I've done exactly that with three productivity systems are quite popular and we'll go through them now, starting with GTD. So GTD was created by a man called David Allen. It's all about how to capture and organize your tasks. You increase the mountain, you get done. There are five steps that day was created and we'll go through them quickly now, capture is writing any ideas or tasks into an inbox. You don't worry about the details here. The point is to get it all onto paper to deal with later. Dave makes a point that our brains of generating ideas, not retaining information. Step two is to clarify, which is when you revisit your tasks and break them down into actionable steps, if a clickable. Dave also suggest that if a task can be done in two minutes or less, you do it there. And then step three is to organize, which is where you will categorize your task by areas of your life such as home or work or into different projects. Here is where you can add a priority, deadlines or reminders. Step four is to reflect, this is essentially a review of your tasks where you plan out what you're tackling each day and in what order. And then finally, you engage in your actions and actually get to work. This is one continuous cycle, but the reflect stages, something I do each morning so I know what tasks I'm working on for that day. Moving on to the second technique then, which is called the Pomodoro Technique. Pomodoro is about dedicating time towards your actions. The premise of the technique is to allow you to time dot your tasks that you have complete vote because without any distractions, you work distraction free and 25-minute chunks, which are called pomodoros. And you take a five-minute break in-between each one after four, you can then take a longer break. These techniques good for those who procrastinate or to finally get distracted easily like me, the third and final technique that I use quite often is called don't break the chain. It's really simple but effective system for forming a habit that will help you work towards your goals is created by JSON filled of the cyan color show. So the way this one works is that you create habits that will help achieve a goal. For example, if I wanted to get fit each morning, I want to do 20 push-ups and you get yourself a calendar and you mark a big extra each day you accomplish your habit. The idea is that once you start so you consecutive exit your candor, you won't want to stop visually. It's a very powerful tool to make sure that you're on top of your habits is definitely a good method of helping you stick to habits, particularly if you prefer visual learning. So to recap, what we've gone through, there are many productivity systems out there that can help you achieve your goals. You might stick to one or use a blend of a few together like I did, the most important thing to remember is that you have to find something that suits you and your style of working. And it's important because it'll help you stick to using it in the next session we'll productivity app that I use that helps imply these techniques on a daily basis. It helps me to increase my daily outputs and I'm hoping it'll do the same to you. Join me next session.
3. What You Need From A Productivity App: Hi guys and welcome back. In this class, I'll be introducing you to an app called tick tick. This app allows me to utilize all three productivity systems that we looked at in the last class. I can guarantee you that this Apple increase your airport and your overall productivity. So let's get into it. In the last class, we looked at 3D productivity systems that are used to make me more productive. There are a number of apps out there that have been based entirely of some of these productivity systems. But there are apps out there that are flexible, allowing the user to customize their experience so they can adapt it to the productivity system that suits them. Let's take a look at some of the key features that I think are acquired regardless of which API is you choose to use, it needs to help you organize your tasks, ideally by projects, lists, groups, folders. It should also feel effortless, allowing you to record new tasks or ideas as quickly as possible. You should be able to set due dates or deadlines to Tasks Issue provided with reminders to prompt you and task or do some form of time management would be ideal, allowing you to batch your task or set time to focus on a particular project. It also needs to be accessible regardless of what device you use, the app that I personally use that meets all of those requirements, as well as allow me to apply the three productivity systems that we went through in the last class is an app called tick, tick. Let's go ahead and take a look at it now, tick, tick was launched in 2013. It was actually created by team that helped create details. The popular to-do app that syncs with Google Tasks, their websites states that tick, tick derived some GI Task. A lot more functionalities. I definitely agree with them. It's a to-do list application at its core, but with advanced features that can help you excel in your everyday life. Let's take look at some of those features that we've ticked or you can add tasks quickly with boy simple by emails and widgets, I made use of their keyboard shortcut on Mac, which allows you to add a new tasks from anywhere on the screen regardless of what is open, it's really great ad in quick tasks without interrupting your workflow. Never miss a deadline by adding task reminders, duration, vocation reminders, and reoccurring tasks. Smart date parsing is just fantastic and it's one of my favorite features about tick. Tick. Once you use it, you will wonder why it's nine. Every single app that you use, there are endless way to stay organized. Create folders, lists, task subtasks, smarts lists, sorting priorities, the list goes on. What's good about this is that to allow us to apply the GTD system in the app itself, you can subscribe bu and edit, kind of even has its own built-in pomodoro timer languages, folks on projects or tasks. They've also recently introduced a habit tracker. So with all three habit tracker, pomodoro timer, and the ability to organize means that I can apply all three of those productivity systems that we went in class to, to the arc. The final thing about tick, tick is that it's available on all platforms, whether you're using a Mac, Android tablet or phone, Windows, Web browser, Chrome Safari, you name it, it's available. So looking back at the original list of requirements, tick, tick, Well, it takes all of the boxes. That tactic does calm in a free version, but there is also a premium version two, you'll want premium if you want access to for Calendar integration, smart list customization reminders for subtasks, access to premium themes, and much more. It costs about $28 per year in the US and about 27 pounds here in the UK. I'm signed up to premium. So it's worth noting that some of the things that we go through in these classes will be based on premium features. If you're on the fence of whether to spend the money for it and you have to think whether the app is worth it for you. For me personally, it's increased my outputs, so I think I can justify it. But if you're still on the fence, what I suggest is you go ahead and download the free version first, and if you like it, then you can consider downloading premium at a later date. So to recap what we looked at this class, we looked at some of the key features that one would expect from a productivity app are then introduced to tick, tick its features and not only how it meets all the requirements that we initially stated, but how it can also allow a user to play the three productivity systems that we looked at in the previous class. Next, we will go through finding your way around tick, tick. So go ahead and download it and I'll see you in the next class.
4. Finding Your Way Around TickTick: Hi guys and welcome back to the class. Today, I'll be showing you how to find your way around the app. Hopefully by now you've had a chance to download the app, as you can see it from behind me, I'll be using the Mac version, but the way it works is generally the same across each platform. So it shouldn't really matter. So I'll make my way over to the Mac and you join me after the intro. Ok, so if this is the first time you run the application, you might be greater with some welcome screens as I've already used the Before, I go straight into the main window, which you can see right here, you'll find the main navigation here. On the left-hand side. Here in the center is the main task view. And here on the right-hand side is an additional info pain. The navigation panel here on the left contains the following sections inbox today, next seven days and calendar. Below that you'll find lists, tags, and custom Smart lists. You can toggle through each one just by clicking on them. Now let's go through each one of these sections. They inbox is effectively just a brain dump. It's where you want to jot down any quick ideas or tasks are freshly head as soon as possible. You don't worry about any of the details at this point, just note the task or idea down. The Today view shows you all the tasks are due on that particular day. By default, they are sorted by chronological order. But you can go ahead and change this to something that suits you. The thing is, if you're anything like me, they never goes to plan. And sometimes you need to move tasks around based on what happens in the day. You can simply rearrange task just by clicking and dragging the next seven days exactly that you get to see all of your tasks are during the next seven days. It's sometimes a useful BW just to see what you've got coming up. Another thing that I love about tick, tick is that you can sink your on calendars here, candies are a great way of being able to view all of your tasks alongside you personal work schedule for someone visual like me. What I like to do at the beginning of the week is look at what's in my diary for that week. Obviously, this is empty at the moment because I haven't segued into Canada to it. In a later class, we'll sync up a cannon and I'll show you what it looks like for someone who's quite visual. I love this year and actually I spend most my time in here because let me see what's hard to do when and what I need to fit them around. The other great thing about this view is that I can rearrange my task just by clicking and dragging it to where I want to fit it in. It'll automatically adjust that time or reminder accordingly to wear of mute it. I can also add new task from this huge just by clicking on a certain point in the calendar, moving onto lists and list is where you can create person's sections of your own to move task into so effectively you are using the GTD system to create areas of your life. So what I'm going to demonstrate now, for example, the way I would set it up is that I would have a personal one for myself. I'd have one from our home on life. So this is errands and things I need to do around the house, for example. I might have one for work-related things. I'll also have worn for this skill share class. And they go to simple as that to create different areas in your life based on the GTD principle. And this will be really useful when you start the class project later, things like tanks custom, and these little bit here, completely trash habit and summary will go through some of those in a later class. So now that we know our way around tactic, we're gonna start the class project, which is basically to apply the GTD system, the Pomodoro Technique, don't break the chain. Today we're going to apply the GTD system using lists. What I want you to do is go ahead and create lists for areas in your life. So for example, with mine, I've got home, work, skill share blog. So go ahead and create yours. So to summarize, in today's class, we have looked at how to find your way around tick, tick. We made a start to the class project by creating your own areas within deictic using lists. Next class we'll actually look at how you can go about creating tasks. So join me in the next one.
5. Creating Tasks: Hi guys and welcome back. Today we will look at how to create asked and how this fits into GTD capture step to recap from class to the capture step of GTD is to capture your thoughts and ideas into an inbox as soon as they come into your mind, you don't catch any details just yet, just the main point of your idea or your task. So as you can see here, tick, tick already has its own inbox, so we'll go ahead and create some new tasks in it. So firstly, I need to edit this video before I can upload it. So let's add a task. One that I do daily as well is to sync my work kinda with my personal calendar. So me, my wife, we can keep track of what we're doing throughout the day. So let's create a new one for sync work calendar with oh, wow. We're asked do I need to do is I could do with creating a new outline for the next skill share class. Let's do on for that. Great next skill share class outline. And the last thing I need to do actually on Saturday was to paint one of the walls that kids are damaged so that poor people paint store. And it's as easy as that just to capture as many thoughts and ideas as possible as a committee might into tik, tik central inbox. Here's a quick tip. If you're using tick, tick for Mac, let's say I'm browsing the internet and I come across something that I want to really quickly capture by dont go into tick, tick all have to do is use a keyboard shortcut of command shift and a. And you can see I get this nice pop-up dialog box that appears regardless of which appear in, let's say, remind me of the article. And they go and you can see that pseudo hit Enter then appears in my inbox for me to come back to at a later date. And that's really at this point. We don't want to spend too much time on the capture part other than capturing the task or idea itself. It's all about note in ideas as soon as a community in mind and getting them down as soon as possible. So go ahead, creates some tasks for yourself. In the next class, I'll show you how to create reminders using tactic with something that I loved to use, which is called Smart date parsing to join me in the next class.
6. Clarifying Tasks: Welcome back to the class. Today we're going to go through step two of the GTD system, which is to clarify your tasks. This depth is where you look at all of your tasks in your inbox and add some more details before asking the question. Is it actionable? If it's not actionable, you deleted there in them or you file it away has and not. If it is actionable, decide on what the very next action is or number of actions that are needed to get it done. Funny, if the tasks can be done in two minutes or less, you do it there. And if you think it's going to take longer than you to organize it. So let's jump back into tik, tik and look at some of the tasks that we added in the last class. Let's first go ahead and add some details to some of these tasks when needed. So this one here, picking up paints from the store. We can add a note to say, the painter, I want brilliant white. And I also know that the place I want to get from the range moving onto crane their necks Skill Share class online. For this, I'm going to put some ideas for a few titles. What can do is click on this icon here, which will add checklist for me. And here I can just simply do a bullet point list of some different ideas. So let's do GTD, Step three, or we can put how to organize your tasks. And finally, we can put the best way to organize. Click OK. And for this last one, then net out some details on editing this video recording. I'm going to again add some subtask two, this one. And we're going to import into a file called Pro X, will add row or page, and we'll add a colored gray particles as quote. And that is how you clarified tasks at a bit more detail and just double-check whether there are actually actionable or not. If you could do in two minutes or less, do it there. And then which reminds me, I need to put the washroom. So I'm going to do that right now and I'll see you in the next task.
7. Organising Tasks: Hi everyone and welcome back. In this class we're going to look at step four, the GTD system, which is to organize your tasks. So today we'll look at how to organize your tasks in two different lists. And we'll also look at how to add due dates and reminders a certain tasks so that they appear automatically in the today's action when they're Jim, there are a number of ways to do this in tick, tick, and each method will depend on how you prefer to work. Let's first look at how to add due dates and reminders. So if we look at this task for reminding me of the bird article, if I click on this icon, heresy due date will set it to tomorrow's date and a time of 08:00 AM, and then we'll hit. Okay. You can see here that it adds a reminder at the time and date that you said. Let me show you one of the cool features of tactic. Let's say I was capturing a new task or action that I wanted to be reminded about instead of capturing it first and then coming back to the anodic details and then also adding a reminder, I can simply do this all in one quick step. Let me show you how to do that now. Let's add a new task to wash the car on Sunday morning. You can see these blue highlights that appeared when I'm entering this task. What that's telling you is articulators automatically identified that you want to get this done on Sunday at 10:00 AM. So if I go ahead and click enter on a task and then come over here, you can see that it automatically knows that it's due in today's time and set it to 10:00 AM As a reminder for me. But tiktaalik is even smarter than this. Let's say I wanted to set up a reminded to wash the car every two weeks. Look what happens when I try that. Again, you can see this part here highlighted in blue every two weeks on Sunday night at 10:00 AM to wash the car. File click enter on this, and click over here on the details of the date. You can see that it's set it for Sunday at ten AM, but it's also added a reminder to reoccur every two weeks. So I find this so handy, just save so much time. I don't have to come back and clarify the task necessarily if I already know how often or when I'd get asked on the, the good thing is that this also works when you want to add a quick shortcut from anywhere else in tactic. So for example, if I use a shortcut or Command Shift and a to get the quick entry screen, I can add a new task here and it automatically recognize when that action is Jew. You can see from this circle here, this is setup as they occur and actually be hover over it. It tells you you're going to be doing that every week. On Thursday is MacRae. Now let's look at how we can organize tasks. And in the previous class, we already created these lists here on the left-hand side. If I wanted to organize these tasks into various lists, it's as simple as dragging and dropping. So let's go ahead and move some of these tasks now, empty bins are converted into home. Remind me to wash the car, can also go into the next girl share. Cars can go to skill share as can editing this video. There are two of the ways you can do this. You can right-click on a task and click Move to I then. Or if you're on a task, because it is argon here on the bottom right. If you click on that, you can move that. Not all tasks need to go into list. For example, putting the washer on, that's something I need to do today. So economic drag and drop it to this day list here. But I can also right-click on it and click on this sun icon, which means today. And that automatically moves over to the today's. This one here. We can upload paints. That's something I need to do tomorrow. So again, if I right click on that, click on this one that looks like a sunset, that will automatically move it over to tomorrow. So you can see now if I click on today, I've got the empty the bins and put the wash around because I is when I've set the due date will ease. If African next seven days, you can see that the picking up the paint from the store has moved assassinate 26, which is tomorrow. And that is how you organize tasks and tick, tick. So if you've been following the class project and you credit your own list of actions, go ahead and organize them. Now. Join me in the next class, we will look at the final two steps of GTD, which is to review and to actually do see you then.
8. Review & Do: Hi everyone and welcome back. Today we're going to look at the final two steps of GTD, which is to review and to finally just go ahead and do the tasks. Starting with review, there are two types of reviews that you can carry out. One is your day review and the second is a weak review. And you don't have to do both. Often in GTD you see people doing a weaker, but there isn't a right or wrong way by person do carry out data review because I like to see what's ahead of me each day and because my schedule can change depending on work and home life, I can read just my tasks accordingly. Either way, the steps that you follow exactly the same. So let's go ahead and look about. So how do you carry out review? Well effectively what you're doing is carrying out all of the GTD steps at once at certain point throughout the day or at the end of the week, so that you can define what your actions are so that you know you're doing going ahead. So if we look at my inbox, I've got a few new tasks here. We could add some more details about and set some due dates. So competing the weekly review, for example, this is something that I want to do every Sunday at 02:00 PM. So hit OK on that. And actually this is something that is personal to me. So I will move that to the main section. Publish new blog article. And actually that's something that is dynamic actually done today. So if we set back and we'll put back to 06:00 PM and we don't need to repeat for that, so I can move that into work and clearing the desk. Again. That's something that I like to do at the end of the day, every day. So let's set this for 05:00 PM daily. That can go into me. Now once I've clarified and organize my tasks, what I like to do is pop my weekly or daily review is to look up. Go ahead. So I can simply go into today and any actions where I've set a due date for today will automatically appear while often do each morning, the Today view is look at the task and figure out if they are stalled, actionable, kinda do a MY two minutes or less and if there are still actually required for today. So the washer, I actually already did that one so I can take my actually, what's happened in the last minute is that I've got a meeting now at 05:00 PM, so I don't think I'll actually have time to publish that new blog article. So what I'll do, I can click on that and change a day and I am going to change it to next tuesday instead, which will give me some time to just make sure it's all up to scratch. And you can see that comes out to my today list. I don't have to worry about it today anymore. And what will happen is next choose automatically come back into my today. So another I'm talking about for that day. Now, if you fall into the category of preferring to do a weekly review, you might find that the next seven days is actually a better view for what you need to get done. The same principle applies to what you've just seen on the today list. I will go through this list and making sure that I can still do those tasks on those certain days before can do them now, I will do them. Or if I have to rearrange them, I can rearrange them. The goal of the reviews to make sure you know exactly what it is that you are doing and when you are doing it so that you can just go ahead and do them. One tip I would say is that wherever you do have in your Today view, you want to make sure that those tasks are absolutely things that you are going to get done that day. It doesn't often help if you're Today view is filled with just a huge list of things that need to get them. And you know, realistically it's not possible. And that's the whole point of the reviews to make sure that the things that are listed are things that you are going to get them. And that is basically the GTD system in tick, tick and certainly how I use it. In the next class, we'll look at the final two aspects of my productivity system that I apply a technique from class two, if you remember, that was the pomodoro timer and the don't break the chain. So I'll see you in the next one.
9. Pomodoro Timer & Time Blocking: Welcome back to the class. Today we're going to look at how tick, tick BY your pomodoro timer. And if you remember from class to a pomodoro timer as we set a 25-minute time, it focus purely on one task. I'll shatter that tick, tick right now. So you can see I've got a new task here to complete the outline for new blog post. It's something that's going to take longer than two minutes and something I need to focus on. So if I right-click on this and moved down to start focus, you can see I've got an option here for star Palmer. Let's go ahead and click on that. You can see here now that I've got a timer, the 25 minutes that's started Cantor. And if you click on that, it shows me how long I've got left. Can also treat the settings of this Pomodoro determine. So if I have a hearing click on it. You can see I've got options for clock. Hey, for click on that. What you can do is set a sand play. So here you can have different ones depending on what sooty reigned, for example, if you prefer that, or you can actually have a clock ticking in the back. Not sure how I feel about O1, but we'll leave it as is. Or you can also do is say different focus settings for important. You can also set a full-screen mode. Once you're in that, it will black out your host Green and you won't be able to do anything else until you finish that time. We can take this timer to a whole new level and tick tick by incorporating another productivity technique called time blocking. So I'll show you how to do that for this task. Let's right-click on that and show that it's for today. Now when I go into my calendar, you can see that the blogposts airline has now come to the top of my calendar, suggesting dies due today. Now if I set a due time for this task, it would appear in my kinda accordingly by Haven't donor. But that's fine. We can simply do in tick, tick is drag and drop this. And you can see that it moves now automatically, start at one PM today. But what I know is that this task is going to actually take me longer than 25-minute is going to take me four hour. So I can do is simply drag this out and you can see that the duration of the task automatically update. Now, what I can do is right-click on this style focus and start back home with time again. Now you'll see that 25-minute countdown begin was good about this is that ended 25 minutes academic five-minute break, and then simply start the timer again. You might also be able to hear the clock in the background ticking away. Let's go ahead and pause up. And now my kind is quite empty here, so you can't see the full extent to how useful this actually is. But with Pomodoro and time blocking, I'm able to schedule my tasks throughout the day so that I can ensure that I've got a set time to focus on them and used them pomodoro timer. I know that I'm going to completely folks on them without any distractions. And that is I use pomodoro timer in tick, tick. In the next class, I'll show how to apply the dog break the chain productivity system by setting up habits and tick, tick. I'll see you then.
10. Don't Break The Chain With Habits: Welcome back to the final class in the series. Today we're going to look at how tiktaalik and help you build having and stop you from breaking the chain as jump into tick, tick, tick, tick navigation panel, you'll see an item labeled habit in it. You're able to create new habits that you want to track over a period of time. So let's go ahead and create a new habit. I want to do 24 shots. And all of that to be daily. Yep. And I'm gonna do it reach certain amount which is once a day. Okay. They go, we've created a new habit for me to do 20 push-ups everyday, wanted added. You'll get a summary here of the week. If you hover over one of the circles, you'll see the date I represents. Let's pretend that we've tracked this hobby for the last six days. Now let's click on the habit itself. You can see here that those last six days that are created, these blue highlights over each of the days. It tells you how many times I've checked in while my best streak is and what my current streak is. And this is don't break the chain effectively. Why I want to do is check in every day to make sure that I keep the street going. I do not want any of those circles to not be highlighted blue. Make sure that we stay on track. We can also add reminders to these habits. So if you right click on this and edited, you'll get this popup window, which is edit habit. And we already know that we want to do this daily. Let's set a reminder so that we know that every morning at 08:30 AM, I'm going to get prompted to do those push-ups and I can get them don't stray two in the morning without having to worry about for the rest of the day. And they go as simple as that. Now as an example to show you just how powerful this can be by pretending that I've checked in for the past month and successfully done 20 push-ups each day. I went to scroll back. You can see that monster, they achieved it and it looks great, doesn't it? With all these blue circles highlighted? If I went back a month, a grosso seed there to what I really wouldn't want to see is days like this or failing to achieve that streak. And that brings us to the end of this class and the series on how to use tick, tick as a productive system. I really hope you've learned something from these classes and I would love for you to share how you are getting on the VR app and whether you find it to boost your productivity lock. I have, what we've looked at is a very basic overview of what you can do in tik, tik. There's so much more underneath the surface and they regularly update in their app with new features. To remember, you can apply a lot of these productivity tips to different apps. But if you are interested in using Tiktaalik, please use my referral link in the description below. Thank you very much and goodbye.
Hardeep Nagra, Health, Nutrition, Productivity
