Transcripts
1. Intro to Using Multiple projects: welcome to using multiple scrivener projects. I'm Lisa dining, and I'm excited about showing you one of a number of the game changing additions that have been made in Scrivener three, which came out this past November 2017. One of my favorite new features is the ability to combine two or more projects into tabs. It's not something that has been pointed out by the literature in latte website. It's not found in their tutorials, and it's very deep in the Scrivener three manual. But I discovered it by chance soon after I upgraded to Scrivener three. After seeing the title of this class, you may be thinking so why would I want to use more than one scrivener project at a time? One of the main ways I used to project files at once is to have one project where I do all of my planning, plotting and research, and then a second project where I do the actual writing. This especially works well when you have two monitors so that you can see all the reference materials on one screen and you could write in composed mode on the other screen. But there is also a way to use the two projects at once on one screen with another new feature called Quick Reference Panels. There are also times when you want to copy content from one project to another, and working within tabs is more efficient than manipulating projects. Individually, this course will cover most everything you confined in the window tab, with the exception of the layouts, because that could be a course. All by itself, however, will also be learning about composed mode because it directly relates to using multiple scrivener project files. So if you're ready, let's jump right in.
2. Using Multiple Scrivener Projects: to start. I've opened four demo scrivener projects in the previous version of Scrivener and also in Scrivener for Windows to work with multiple scrivener project files we would need to navigate between the separate windows by clicking on them are moving them around. But with scrivener three. If you go to the window menu, you can choose. Merge all windows. I'm going to make it fit to the screen so you can see it better by going to window, then zoom to fit screen. You can see now that the separate windows have become four tabs in one window. It's much easier to work with the four Scrivener project files now that they're in taps. To choose a particular tap, you can just click on it, which is the easiest method, or you can choose window from the menu and down at the bottom. It will have the four projects that you have open, and you can click on the appropriate one. However, sometimes you won't be sure which tab it is that you are looking for, and in that case you can right click on the tab and then choose show all tabs. You will be able to see all for it once, and you can choose the one you want. As you can see, the first tab is DeBow number four. So if you want to put them in order from one before you can move this tab over to the end by dragging it another tab option is to choose clothes, other taps, and it will close all of the tabs except for the one you're on. If you want to reopen one of them press control and the arrow down key to easily access recently, use files and open them one at a time or to open multiple files at once. Go to file and open. Choose the files you want and select. Open. They will all open in separate windows. So you will want to use merge all windows again if you have several scrivener projects open , but you only want to merge some of them first arrange them so you can see the tab bars. Grab the tab bar of one project window and drag it into the tab are of the other project window. If you can't find your tab, are go to view and show tab are
3. Floating Windows: There are times when you need a particular scrivener project to stay on top. To do this, make sure the window you want to stay on top is the active window. Then go to window and choose float window. Floating a window not only keeps it on top of other scrivener projects, it stays on top of any other window, which makes it convenient to drag images and files to the scrivener project. If you decide to make a different window, stay on top. You could reasonably assume that the other window will stop floating when you choose float window on the other file. But it doesn't when you click on either window that one will move to the top. However, both will stay above any non scrivener windows, such as a browser or other programs to make only one of the scrivener windows Stay on top. You will need to uncheck float window on any window. You don't want to stay on top when you're done, you may want it to go back to being a tab. However, you'll see that the option to merge all windows in the menu is great out. This is because you need to turn off float window first from any windows that are open. You can use numerous quick reference panels at once, but even if you just have one, you will usually want it to stay on top. To float one or more quick reference panels, go to window and select float quick reference panels. This will apply on Lee to the active Scrivener project. Any panel you open later in the same project will also float. However, if you have one window set to float with the quick reference panels also set to float, they will move behind the window when you click on it. So it is better not to float a window if you plan on using quick reference panels. If you have more than one quick reference panel open at the same time, you can put all of them into one floating quick reference panel window with tabs. To do this first, click on one of them and make sure float quick reference panels is checked in the window menu because it won't be available after the next step, Click on one of the panels again and go to window and choose. Merge all windows. This will merge all of the panels you have opened for one project. Unfortunately, it doesn't work to merge panels from more than one project. Closed panels can be reopened by going to window and going down to the bottom for the list of closed panels. Any other projects that are open will also show the scratch pad automatically floats above all windows, which is great for conducting research, whether it has anything to do with scrivener or not. And with scratch bad, you don't have to have an actual scrivener project open Justus. Long as the scrivener program is running, the only time that a scratch pad will not be on the very top is if you have a scrivener window or a quick reference panel set to float on top. Then when you click on the floating scrivener window or the quick reference panel, the scratch pad will move behind it. However, any floating window scratch pad or quick reference panel will stay on top of any non scrivener window
4. Full Screen Mode: full screen mode is a Mac feature not found in Windows and has some convenient aspects. By selecting the green button, your current open program, in this case, scrivener will change to full screen, and it will move to a separate desktop instead of needing to use. Merge all windows. Each project you open will automatically open up in a tab. If you move a project to a new window, it will open another full screen. In another desktop, you can navigate between the two in a number of ways by using control an era, right or aero left. Or you can use three fingers on a track pad if you haven't modified it to move back and forth. The third way is to use the control and the arrow up key to show all of the death stops you have open, and you can select the one you want to work on. If you choose, merge all windows again. It will move back into a tab with the other Scrivener Project file. Quick reference panels will float automatically with the scratch bad staying on top of them as long as you don't have float. Quick reference panels checked If you remember before you could use control and the arrow down key to find recently open projects. But that doesn't do anything. When you're in full screen, it's important that you don't have float window or float quick reference panels checked before changing into full screen mode. And after you are in full screen mode, don't check either of them. It cancels out the automatic feature for the item you have changed, even if you have unchecked them, in which case they'll disappear behind the full screen window. The best thing to do then, is to go out of full screen mode and make sure float quick reference panels is unchecked for each project you have open.
5. Moving Content: Folders, Files & Images: one of the main reasons you may want to have more than one scrivener project open is to copy content from one to the other. You can drag any folder or document file from the binder and one project to the binder of another project. This doesn't delete the item from the original file. To do this, dragged the file or folder from the binder to the tab of the other scrivener file. Hold it there for a second until you can see the tab turn lighter, then continue to drag the file or folder to the place you want it to be inserted in the second projects. Binder. If you let go of the item any time before you have dragged it to the place of insertion, it will just pop back to where it came from. You can drag any image from one project to the other and put them in the notes synopsis our editor. To move it to a binder, it will need to go to the research folder because it can't be moved to the manuscript section in the binder. Another way to move content from one project to another is to have to scrivener projects open into separate windows. You will first need to move one of the windows over so that you can see both. Then float one of the windows. It doesn't matter which one. Then move whatever content you want from one project to the other.
6. Moving Content: Text: now, the previous procedure on Lee works to move document files, folders and images from one project to another to move sections of text. You will need to copy and paste from project to Project Quick Reference panel to quick reference panel and back and forth between quick reference panels and projects. Copying and pasting from project to project is very straight forward. Simply copy the text from one project and paste it into the other project. To use quick reference panels, open the quick reference panel for both projects, then copy text from one panel and paste it into the other panel. You can also copy and paste text from the quick reference panel of one project to another project or copy and paste text from a project to the quick reference panel of another project. And finally, you can move sections of texts back and forth from projects, quick reference panels and the scratch pad to open the scratch pad, go to window and select show scratch pad, or you can right click on the scrivener icon in the dock and open it from there. The scratch pad can have numerous notes on it at one time in the top part. You can create a note by clicking on the untitled note and renaming it in the bottom section. We can write some text to create another note. Click on the plus symbol and give the second note of name. We can copy text from one scrivener project and paste it in the scratch pad. Then it is available to be copied and pasted to one or more scrivener projects. Button Easier Method is simply to drag the note itself to the binder, the editor, the notes section or the synopsis section. To delete a note, click on the name of the note and click the minus key. Another way to move content from the scratch pad to a project is to choose send to a project. It will show the available open scrivener projects to send it to, and you can choose to either upend the text to a current document or to create a sub document. In addition to the methods described in the previous video, you can also move any document, file or image to and from the scratch pad
7. Drag and Drop Selections of Text: moving selections of text has now been made easier by Scripture. Three. To move text, highlight the selection of text You want to move, make sure you have let go of it. Now left, click on the selected text. Wait until it changes to a narrow, then drag it to its destination in most cases. But not all. This will move the selection of text and remove it from its original location, as it did here. To copy the selection of text to another location, leaving this selection also in its original location, Click to drag and then add the option key and drag the text. Don't put the option button down first or it won't work. If you want to Be sure to leave the original in the first location. Just make it a rule to always use the option button to copy and move or use the control button. If you are using windows, you can drag selections of text to and from the notes synopsis, scratch pad, quick reference panels and other editors and so forth. You can also drag selections of text to and from other projects using the method from the previous tutorial
8. Copy Project Settings and Keywords from one Project to another: from the Project Settings panel. You can move the label list status list Custom metadata an auto complete list by simply dragging them from the Project Settings panel of one project to the Project Settings panel of another project. You can open both projects in tabs and drag from one to another, using the method from the first video in this course, but it becomes a little bit confusing, so the best way is to open to project files and put them next to each other, open the project settings for both. Then you will be able to see both at the same time, select label list in both projects and drag a label or labels from one panel to the other. Using the same method, you can copy the status list, the custom metadata and the auto complete list. You can also drag keywords from one keyword panel to another, select the metadata tab in both projects, open the Q word panel for both, then dragged one or more keywords from one project to the other
9. Compose Mode: Using Two Projects: the intent of composed mode is to be distraction free writing, but sometimes that can end up being anything. But It works great for free riding, for journaling or for writing fiction by writers who are mostly pants stirs because they don't usually need to reference anything while writing. But for writers like me, who planner plot my writing, I need to be able to refer to my outline or grab a direct quote from my research or refresh my memory regarding a specific factor event. Just the act of having to find the information I need by opening the inspector and finding the correct information is a distraction. There is a way to have access to anything you need while in composed mode with as little distraction as possible. We're going to use to separate scrivener project files, but it could also be done with just one project to use to projects and composed mode. The first thing you do is open the scrivener project that you plan to actually write in. Then open the second Scrivener Project that you want to have access to be sure to merge the windows together into taps and make sure the second project is active now, open one or more quick reference panels that you want to have available from the second project. Hold down the command key and picked the files you need and dragged them to the quick reference panel button. Now go to the window menu. Make sure float quick. Reference panels is checked for the second project Select. Merge all windows, and this will merge all of the quick reference panels you have into tabs. Now click on the other Project tab to make sure it is active to start composed mode. Click on the button in the toolbar. Once they're moved down to the bottom of the page and there is a slighter that adjusts the position of the page, move the page all the way to the left or all the way to the right and put the quick reference panel on the other side. You now have access to all the documents you have opened in the quick reference panel and everything from the inspector related to those documents. This works on Lee for everything Within the second Scrivener Project, you can't combine quick reference panels from two separate projects when you're done working, exit composed mode by clicking on the button in the bottom right hand corner. Now you can have access to information from additional scrivener projects and even links to websites using bookmarks. Click on the bookmark icon and the bookmark section will open up in the quick reference panel. An entire course could be created on using bookmarks, so I'm not going to go into detail. But you can drag files from any scrivener document you have open to the bookmark section. You can also drag images and links to Web pages that you can use right inside the quick reference panel. This also would work if you were just using one project while writing your manuscript. You could open all of your research files into a quick reference panel to reference for necessary.
10. Part One: Setup File Directory: I've use computers for decades, first on the job and then eventually on my own home computer, something that has always been a dilemma for me in keeping organized is whether to set up a file directory system where all files of a certain type are kept together, such as all power point files in a Power Point directory or to create directories based on projects where files of different types are all stored in the same directory with the name of the project. The problem was, I would go back and forth between the two methods and would end up with a mess and be constantly searching for a specific file that I needed. Happily, Scrivener has solved this problem for me. I can now have it both ways without being confusing. The first step is to create a scrivener master file directory that is structured using the traditional method of storing all files of a certain type together amusing finder in Mac. But the same process works the same in File Explorer on Windows. First, go to the Documents directory and create a folder called Scrivener Master File. Or you can come up with the name of your own choosing. Now drag this folder two favorites in Mac or quick access in windows so that you have easy access to it. Now create the following folders. Scrivener Project files Back up or you can choose to store your backups in the cloud or on an external drive. Scratch pad that grown images. Project template originals, document templates, compile formats and libraries. Create a scrivener project file from a blank template and save it in the Scrivener Project Files folder. Or you can use the Scripture Project you have already created. Go to Scrivener Preferences Scratch pad and choose your scratch Pad folder, which it calls notes. Location. Next, go to shared templates. Choose your document Templates folder. Now go to the backup tab and choose your backup location. If you're filing system isn't already set up this way. Create folders in your documents folder for each of the types of files you use on a regular basis. All of your photographs of one folder audiophiles, Image files, Power Point, Excel, Adobe Photo Shop, etcetera. Once you've done that, congratulations. You've completed the first step of your new file management system before going to Part two . We're going to learn about bookmarks in the next tutorial, which are is central to the Scrivener master file.
11. Using Bookmarks to Reference other Scrivener Projects: If you have two or more project files that you used together regularly, you can have all of them available by just opening the primary project. Using Bookmarks. Bookmarks is a new feature in Scrivener three. It replaces the previous reference feature. Bookmarks create links for other documents, websites, videophiles, etcetera. But unlike references, bookmarks actually showed the contents of those files within the project you are working on . So if you have a main project you're writing in, but you need to reference information from one or more other projects, you can see the information without having to open up more than one Scripture project. Or you can easily open up the other projects without having to search for them or remember which ones you need. Bookmarks can be added to a specific text file and Onley be available to that file. This is called a document bookmark or a bookmark can be available to the entire project, and this is called a project bookmark. Most of the time, making at a project bookmark makes the most sense. There are also internal bookmarks and external bookmarks. An internal bookmark is a link to a specific file, folder or document file. External bookmarks are links to other scrivener projects, websites, video and audio files and any other file types. An example of when this would become handy is if you have a project file where you are doing all of your writing and you're planning for the project is in a separate project file . You can open your writing project file and create an external bookmark for your planning project file. Or, if you were writing a series of books and or blogged articles on a particular subject, you could create one research file and then make it an external bookmark in each of your book and or blogged project files. Bookmarks is what makes possible the following file management system that we're going to do in the next video.
12. Part Two: Step One: Now we're ready to do part two of creating a scrivener master file. Create a new scrivener project called Scrivener Master File. Put it in the main directory of the Scrivener Master file folder you created in the first step. Even if your scrivener file opens full screen, go to windows and zoom to fit screen. Because it is important to do this for the layout we will be creating to work properly in the future. The master file is the only file that shouldn't be in one of the folders so that you can find it quickly. It will be the first Scripture project you will want to open each time you start a scrivener session. Now we need to set up the specific layout. We will need. Open the Inspector if it isn't already open. Select the bookmarks icon. Click on the draft folder and then choose out liner mode. Go to the view tab and select hide binder. Drag the left margin of the inspector clear over a Sfar as it will go until you see only the titles in the outline. Er now open the layouts Manager, make sure both boxes air checked. Then click on the plus sign and name your layout. Master file
13. Part Two: Step Two: the next part will very depending on the person. This is where you organize your file system in whatever way, works the best for you without doing anything to the logical file directory system, because it is all managed through links unhygienic binder by going to the view button and selecting show binder, the only time you will need to use the binder is when you're creating a new folder. Create the main folders you will need. I used scrivener for a variety of applications. I'll create a folder for a few of the Scrivener projects I will be creating and using courses, nonfiction books, fiction books, blog's and research. Now highlight all of them and right Click and then choose convert. The folder I'll also create to sub folders for the course is one for you to me on one for skill share. Next, I'll create non scrivener file folders. My websites, which will contain direct links to all four of my websites, Web pages, links to websites or Web pages that I visit frequently. A business flow chart which I created in a scalpel file, which is a mind map application by the creators of Scrivener and then finally Scrivener manuals. I have the Scrivener manuals for scrivener two and three for Mac and the Scripture for Windows Manual.
14. Part Two: Final Step: The final step is to link all of your files to the Scrivener master file. If you have completed the first assignment, you should have created or moved Scrivener Project files into the Scrivener Master File directory To link to scrivener projects, go to the Finder or file Explorer if its Windows and select your Scrivener Master file folder. Now I'm going to drag scripter Project files into the appropriate folder bookmark area. I'll click on the You Timmy folder within the Courses folder and make sure that bookmarks is open in the Inspector. Also, I'll select the document bookmarks because I only want these to show up in this folder, so I'll select the two course projects and dragged them into the bookmark section. Next, I'll select the nonfiction books folder and drag the nonfiction Scrivener projects to it. And then I'll follow the same procedure to copy all of them to the appropriate bookmarks folder. Now all linked the non Scripture items to the master file. I'll choose my websites and drag them in using the site icon. Now I'll add Web pages that I visit often and finally ah, link the Scrivener manuals. Okay, now, since the Scrivener Master file is the first scrivener project you want open. You can set it up so that it will open whenever you open Scrivener before you close out of Scrivener Each session close all of the Scripture files except for the master file. Now close Scrivener itself. Scrivener will automatically open any files that were open when scrivener was closed. So when I opened Scrivener. Now there is my master file ready for use. If you click on the links in the book park section, it will show you the content. If you want to open the Scrivener Project file or a website or anything, you have linked double click on the link and it will open up.
15. Wrap up: Well, I hope you've learned something helpful from this course. I love questions. So if you have any questions regarding this course on scrivener, please ask me in the discussion section below under the community tab. If it's something I can answer quickly and easily, I'll answer it in the discussion forum. But if it is something that needs more explanation and maybe some demonstration, I'll create a Q and A video for the class. If your question is something more all encompassing, like, how do you use the fill in the blank? I'll consider creating a separate course for it. The project for the class is to create to scrivener files for a current project you are working on or for a new one that you want to start. Make one for all of the planning and research and the other just for doing the actual writing, then set up composed mode like constructed in the previous video. Take a screenshot, which is command shift four on a Mac, and it'll put it on your desktop than uploaded. I hope to see you in a future class
Leisa Eining, Writer & Scrivener Enthusiast
