Proofread and Polish Your Writing With These Practical Tips | Dean | Skillshare

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Proofread and Polish Your Writing With These Practical Tips

teacher avatar Dean, the accidental educator

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

11 Lessons (48m)
    • 1. Introduction to Proofreading Your Articles

      1:00
    • 2. How Good is Good Enough?

      3:13
    • 3. The Skinny on Punctuation

      6:07
    • 4. Word Tips and Hacks

      6:08
    • 5. Grammarly Overview

      2:52
    • 6. Grammarly Article Review

      8:44
    • 7. ProwritingAid Overview

      1:58
    • 8. ProwritingAid Article Review

      9:29
    • 9. Free Auto-proofreader

      5:34
    • 10. Paper and Pen

      1:56
    • 11. Thanks and Credits

      0:31
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About This Class

Writing is viewed as a source of distinction among professionals today. It’s easily one of the more effective ways to share thoughts and ideas with peers and co-professionals. 

And if you’re not writing already, I encourage you to start. Platforms like medium and LinkedIn are great places. 

Every writer discovers their own style through the writing process. But there are certain cardinal rules you shouldn’t break. It’s very possible to drop the ball here, and your readers will be the first to notice.

Proofreading is that final quality control that could be the difference between a thought-provoking read, and one that’s lacklustre. It’s an opportunity to ensure that what you’re writing represents you well, professionally.

This no-frills mini course is a curation of tools, tips and hacks that have worked well for me over the years. It’s ideal for the professional who (like me) writes when they have something to share. 

My name is Dean and I write over at https://thefinancechapter.com.

I trust you’ll get value out of this.

Thanks and enjoy!

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Dean

the accidental educator

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Hello, I'm Dean. 

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Transcripts

1. Introduction to Proofreading Your Articles: Writing is an increasingly relevant skill because it allows you to communicate thoughts and ideas at a level that can inspire positive change. Among other things, the ability to convey meaning through words is crucial here. Now proofreading is an important part of writing. Without it, you run the risk of writing something that falls short of the essence of your message. I think of proofreading as a final quality control where the ultimate question is, does this represent me Well? This short course is a curation of proofreading tools and hacks that have worked for me and have helped me put my best foot forward as a writer. Really excited to share this with you. 2. How Good is Good Enough?: I remember publishing my first link to an article. I remember it was so hard for me to press published because I kept going over my article. I must have gone through it like 20 times, and I kept asking myself if it's good enough and that's a question I wanna ask here and now , how good is good enough? It's a question that a lot of aspiring writers asked themselves and rightly so. It's good to have some concept off. You know what standard you want to get your writing Teoh before you press publish, but most times it can hold you back. I almost didn't published my first article. My writing Jenny might have been different if I didn't publish it. Maybe I wouldn't have gone through and written other articles. So how good is good enough? There's no definite answer to this question, and I really just want to share a thought around how you approach it. If you've spoken English for a number of years, he grew up speaking English or um, you. You've gone through an English education system. Chances are you're good enough. You're writing is good enough because you would have had to write consistently in English. Ah, well, grammar and articulation are very important. I want to say it's not good to focus on them too early in your writing process. In this course, I'm gonna give you some tips to help you reach for the right words here and there. And some ideas around how you can express yourself are more robustly. But I don't want you to focus on your grandma or your level of articulation too early in the writing process, because that can actually deter you from getting your thoughts out. Another point to be mindful of is, when it comes to Grandma, there's so much convention, and what's more confusing is that there's a lot of debate as to what the convention is. That's just to say that even the experts can't agree. My advice and this is advice that I personally take in my writing is to write as you speak . You know, when you do this, you sort of find your natural voice. And as you write more, you'll be a lot more confident putting your ideas out there. But it's important to just write as you speak, because it helps you find your natural writing voice. Most of my articles live on Medium, but quite recently I decided to share one of my writings with a publication. And as part of that process on, you know, the editor comes back to you with their edits and and you read your article and and for the first time, I realized while reading my article that it didn't seem like it was my voice anymore. The thoughts were very well preserved, but I preferred my original article so much more just because I could hear my voice in it. And this is something that's always going to be unique about your writing, your voice. So go ahead right as we speak, and over time, you'll find that you have your own floor, your own style and your own voice. That's the best part. You have your own voice, so right as you speak end, enjoy the process 3. The Skinny on Punctuation: I'd like to talk about punctuation. This is one area where have personally observed a lot of writers taking liberties and deviating from what would be regarded as a convention, for that's fairly understandable. The use of punctuation can be quite discretionary, so it's not something I have an issue with, per se. You can take liberties, but you don't want to make an error in your punctuation. So it's always good to have a foundational understanding and knowledge off how punctuation are meant to be used, and we'll be going through demonstrations that are used in writing here. The first group of punctuation zona touch on its called closing punctuation is, and that's your full stop or the period the question mark as well as the exclamation mark. The full stop is used to end a sentence that pretty much saves something or discloses some information. The question mark is used to end a sentence that asks for information, and the exclamation mark is used to end sentences that convey some sort of emotion. It could be surprised, anger or any of these extremes. It's sort of a signal to the reader to say OK, you're meant to be receiving this with emotion. Those are the clothes, and punctuation is not. I want to talk about the coma. It's used to build pauses into a sentence, and this can be very useful. I generally insert a comma in a sentence where I would cause if I was speaking. Now here's an example. I want to talk about the Collins and the semi colons. Now the colon is used to separate two closes where the 2nd 1 requires or depends on the 1st 1 to be understood. I'll give you an example. Here there is one word that describes Mary's attitude towards finance. Frugal way. Use the Collins in situations where you know what's on the left side of it requires the right side to be understood, and what's on the right side requires the left side to be understood. They pretty much depend on each other to appreciate this better. Is it good to contrast this with the semi Coleman? The semi colons separates two closers or eight years when they represent the same thought. That's very important to note that these two closes or ideas could stand alone on their own . But when you use I, Sammy, Colin you're indicating to the reader that you want them to be understood as the same thought. Here's an example. I'm not feeling well today. I'll take Dale. You could put the full stop after today and say, I'll take the day off. Whoever reads it will know that you're taking the date off because you're not feeling well today. But because you've put the semi colons, you're communicating this direct connection, so that's very important. To note, the hyphen is used mostly with compound words. Examples of compound words are postcolonial, cold blooded, one sided. Levelheaded. Not all compound words are hyphenated. That that's one thing to note are some are joined without the space. These are closed compounds, while others are not. These are open compounds, so it's very important to know that not all compound words are hyphenated. Guidance on hibernation is beyond the scope here. One thing to say is, when in doubt, please consult a good dictionary. Not all dictionaries are created equal. All right, so moving on to the end ash the end ashes longer than the hyphen, But it's shorter than the em dash or and the end ash and em dashes so called because there they spend the length of the letter and and, um respectively, the end ashes. Useful date. Rangers number spans and scores. It is read as and occasionally written interchangeably with the word to. So when whenever you see the end ash, you can get away with saying to like 1947 to 2000 and 18. The apostrophe is used mainly forward contractions, for example. I cannot becomes I Can't Would not becomes wouldn't. It's also used to indicate a possessive a client's service. A citizen's right, a mother's love. Now let's talk about parentheses, often called brackets and the EM dash. These serve very similar purposes. That's why I'm talking about them together. They both provide us with an opportunity to insert non essential information into your writing. Parentheses are considered to be less intrusive than using an AMD ash, which is generally viewed as more emphatic. It's hard to find the situation where you can use one, but definitely not the other. I want to talk about quotation marks. Thes are used to present information as it was spoken. Whenever you use a quotation mark, it's very important to write what was said as it was said for Button. You don't take the liberty to paraphrase something that's in quotation marks. And finally, the ellipses, which is the three dots, is used to indicate some sort of a mission writers often uses to quote part of what was said, while indicating that it's not the full quotation. Now we've got some other punctuation is that haven't been discussed here, and they're hardly ever used in writing. These are the forward slashes and backwards lashes. We've got curly braces, angle brackets and square brackets. If you want more guidance on punctuation, there is a great resource that I've been using for almost a decade now it's called the punctuation Guy. Don't come. I rank it higher than a lot of academic resource is just because it's so well put together , and it's so it's very well thought out. So please have a look, and I'm sure you'll find it as useful as I found it. 4. Word Tips and Hacks: I want to give you three tips I use to improve my writing and everyone's writing style is very different. So I've kept thes three tips to the ones that I feel are the most relevant to the widest range off authors out there. Now the first thing I want to talk about is the years off wordy sentences. That's where the W O R D y not W o R T h y, and these are just sentences that have a lot more words than you need to make your point. Now, in the olden days, English was, you know, something that people used to different shape, who's an upper class and who the middle and lower class are because people had different levels of exposure to education, so you'd find that the upper class spoke English more eloquently. They intentionally used more words than necessary. It was a way of stating all reinforcing their status in society. I just want to be clear in saying that doesn't apply in this day and age, so there's no need Teoh write your sentences in such a way that there so long, if you have a simple idea to express just express it in as few words as possible. Most people have appreciate that. To be honest, I'll give you a couple of examples where people tend to do this. I prefer buses. I find it preferable they agreed for us is they were in agreement, I hope faces. It is my hope, and I expected this is my expectation was you can see that in all these instances you have the option of being simple and using more words. Whenever you have this option, I highly encourage you to use fewer words. It just makes you writing a lot easier to read. Now, the next thing I want to talk about is finding the right word. Sometimes you're trying to find the wood that you need to make your point. And there's always gonna be that word that fits better than the other one. This method is good if you have a second choice word. But you can't quite remember your first choice. Microsoft Word has a tool which I'm gonna share right now, and it really just helps you locate words that are very similar in meaning and you can actually go through it to find the word that suits what you're trying to say. Take a look. Right. So, Humira, Mike Softwood. We have this sentence in front of us. It reads. Let's find a word that best conveys the essence of our message. I feel like the word essence is a bit more sophisticated than what I want to go for. Lends itself to you know, your scientific, your research style of writing. And I want o replace it with something else. So I want to find a synonym for it. I'll just hope for over and right Click on it. I could go synonyms. The 1st 5 options here Spirit, core hard crooks and Colonel all very good words to use Instead of essence, I'll go that the stars here he could see. We've got a few more options here. We've got sold quintessence substance and life blood. We've got a few more we can scroll down to as we go further down the list. The option, sir, Lesson that's relevant to us. It appears if I click on the word heart, I want you to watch this space up top. I click on the word heart. You could see that we're now looking at synonyms off the word heart, and the best options are core emotion, sentiment, mood and temperament. So you can go through this process in as many situations as possible out quickly. As you have two, I'll click on the word core here. You can see that now we're looking at Senate tips off the word core. I'll just backtrack here. Teoh Essence and I will click this done with era next to heart on Inserted. Now, the sentence reads. Let's find a word that best conveys the heart of our message. I feel that sounds a lot more personable, more human. And that's the That's the feel. I want to go for here. So leave that statement as this. Well, I hope you found that useful. The next tool to about like to share has to do with word origins, and this may or may not appeal to you. It really does depend on your writing style, but I tend to do this thing where I explore a subject or explore a topic by exposing the meaning off a key word in it. And in so doing, I don't just go for a definition, but I try and get to the root level, and I tried to understand how this word was used in its original context. And for this I have this really great tool that I use. It's an online tool called atom online dot com. Entomology is the study off word origins, and this side is called ataman nine dot com. It's a really reliable side. I always find it fascinating to just understand where these words come from and how they were used. Originally, I'll just show you a quick example. I want to find the origin of the word strategy and looking at it, we can see that it was derived from two words that bring the idea of being spread out together with the idea of being led or being directed by Lida. And it was originally used in the military sense so you can see how understanding the root level, meaning off a word. It just gives you a much stronger command in a much stronger grasp of it. And I think it's just powerful to have that level of understanding. Only thing the creators of this website, atom online don't come. I highly encourage you to use it. If you ever want to have a root level understanding off any word 5. Grammarly Overview: one of the most commonly used tools out there is called Gramley dot com. I'm sure you would have heard of it. Now. The main benefits of Gramley is that the offer spelling, grammar and punctuation and convention type of leads three of charged I want to say convention type of words are the alliance that highlight the use off variations off spellings, depending on on your regional settings. So if you're setting is American English, for example, it will pull up errors when you try and spell are using the British standard and vice versa now for each other. And you can see the reasoning and expansive view on examples off correct and incorrect instances off the usage. So this is a reason why I particularly like Gramley, because I take the time to understand why they they're coming up to begin with. And I find that quite educational now, as far as education goes, Gramley puts out a wealth of great resource out there, and this is another reason why I'm a big fan. You know it's going to help you grow in your writing journey. If you take the time to read through some of the stuff they've put out that, really, where Grammy truly excels for me. They also have this tool called document Insights, and I find that quite handy. I tend to pay attention to the reading and speaking time and the readability score. I try and get it above 50% because I want to make sure that what I'm writing is readable. Another interesting feature to talk about is the rank feature, which essentially scores you're writing out of 100. And they say it's based on the frequency of alerts in your writing. It's also sort of a gauge to say, Okay, how much room is there for improvement? Ah, you want to take it with a pinch of salt, though, because this is an algorithm that's running in the back end, and it's not always right. The premium version boasts more advanced checks, including plagiarism detection and a human proof reading service. From the Web page, you can sample the times of checks that are available. Interestingly, Gramley will allow you to check for plagiarism right from the browser for free without signing up. This check indicates where the plagiarism is detected, but as you can understand that the more detailed report is only available to pains subscribers. It's also worth mentioning that grandly can be installed on your Windows PC. They do have the native desktop app. It can also be installed as a Microsoft office extension, allowing it toe work from right within Microsoft Word and Outlook, which is Microsoft's native email client Gramley, also have a chrome extension, which is grateful. Online writing in the next session will run a life document through Grammy and get a deeper understanding off how it works. 6. Grammarly Article Review: All right. So here we are, grandly, we've got an article in front of us and will be using this to showcase some of the improvements that you can make are using the Grammy to Right. So you see that as we scroll down of the issues are highlighted or underlined. Rather in Red Top, right? We've got seven others and 16 premium of its, and I'll just click on here to correct with the assistant. We could see those seven alerts are broken down into two spelling to grandma and three punctuation than will be going through that also in the top right of your screen. You could see up format if I quick here. I usually use this as some sort of gauge to see where my articles a city. I try and get it in the upper eighties at a bare minimum. You'll see it. It doesn't prove as we make corrections, but you just want to be mindful of the fact that this is an algorithm working in the back end, and it doesn't really take responsibility for the quality off your work. That's something that you need to take responsibility for. I'll go ahead and quick on the spellings are the first spelling of lead uncertainly. They're suggesting uncertainty. I'll go ahead and read the actual text. I'm sure you've heard the phrase just to it being thrown around in moments of indecision on uncertainly. That's really the wrong Would they're. I meant uncertainty. So I will go ahead and quick to oblige, and it's just jumped to a punctuation of that here. But I just want to finish spelling because it's going chronologically. But I wanna I wanna tackle the spending ones first. We've got 2.5 kilometers. They're suggesting a hyphen between 2.5 and kilometers on. If you expand on on it, you'll see that they're giving examples on the very first, the very first example here. Aclara finished a 400 page book last week very closely tied to You know what in my text here, So click on it to correct, and now we're we're on a grammar correction, so I'll I'll read the actual text. The noun phrase clarity seems to be missing a determiner before it. Let's expand to view some examples. So instead of I left book on table, it should be I left a book on the table, that sort of thing. So the actual sentence reads. Noise in this context is anything that compromises clarity off direction. Fat sentence reads fine to me, but I could make a slight improvement and see if this would be alrighty. I just added a space there, and that sort of threw it out. That added this convention type alert I can. Some matters will talk about convention type of. That's while we're added. These are the let's that you get when something is unconventional. As you could see, it's just picked up on the fact that I placed this base there and they say you're you're appeared having extra space between the words compromise and clarity. My intention was to insert the word there. So I'm gonna go. I wanna have this sentence read. Noise is, in this context, anything that compromises one's clarity off direction. So I'm gonna go and and said that there. And let's see if that resolves. That does seem to have fixed that issue. There's no limit to the aspirations which may range from industry disrupting innovations to presidential office. Once again, the sentence does read find to me and I say this to say at the end of the day, these tools are great, but you're ultimately responsible for your work. I'm gonna trash that suggestion because the sentence is fine. If I put the word the in front of the sentence, it would be grammatically incorrect. It would read There's no limit to their aspirations, which may have ranged from industry disruptive innovations to the Presidential Office off the Presidential Office. I just don't think it's as meaningful as the former, so I'll go ahead and trash that and we've got punctuation type of. Let's hear the 1st 1 there, suggesting I answered the coma. It appears you are missing a coma after the introductory phrase. At this point, consider adding a coma, and if you click to see examples, you'll appreciate. You'll appreciate this point further reading the actual text. At this point, I tap into some inner strength to push on through, sometimes against the tide off reason and expectation. I think that that coma would be well placed after the introductory phrase cells grow back up and quick to make that correction. Once again, they're suggesting a coma after the introductory phrase and the sentence reads up until writing this. I never had to reflect on why that's the case. Once again, I think that makes perfect sense that that comment is well placed because you wanna have a pause after the introductory phrase so quick to correct it and the very final correction here. Looking back, albeit amidst many questions and much uncertainty, I don't view this as a departure from my domain, but rather an expansion off it. Now this coma would not be well placed there. I understand why they would suggest that because the word amidst tends to follow after a coma, it does call my attention to something else. If you look at that phrase, albeit amidst many questions and much uncertainty, that frees his additional information, which I could present differently. So I will go ahead and use the L Dash here. No, I don't know how to get to the AM Dash. It's the dash that's longer than, Ah, hyphen and on and ashes. It's actually longer dash, and that's used to insert additional information. So that seemed to have worked. Now we're looking at premium alerts here, and because I don't have the premium version, it won't show me the premium of it, but we can get a sense of what they are about. Word, choice week. Uncertain language, passive voice misuse, punctuation in compound or conflict sentences, incomplete sentences and more. Now you notice that this article is now sitting at 88% and for you to get an idea of whether or not the premium alert would add value to your writing, I would suggest you jump on the Gramley website and have look at examples off premium alerts. Now I just want to change the settings here real quick and showcase convention type errors . I'm changing it from British to American English, knowing fully well that I write. My writing is based on the British convention. I'll go back to this article, I'll that it process, you know, the straightaway that I've got to alert here. We just cleaned this out, but I've got to to a less just because I changed the setting and these air convention type of leads, click on the 1st 1 You could see the spelling of kilometer on. Now they're suggesting I ended with an E. R instead of an R E that's based on the American spelling convention and we'll look at the second alert. It's very similar organization. They're suggesting I spell it with a Z instead of an S based again on the American convention, so that's just something to be mindful off. 7. ProwritingAid Overview: Now there's a second to I'd like to talk about for proof, reading your work called Pro Writing Aid. One thing I'd like to mention outright is that providing aid gives you access to all their checks, regardless of whether or not you're a subscriber. Now, the caveat here and the catch is that with the free version of providing aid, the checks are only performed on the first 500 words. So if you have a sub 500 word article, that's great. But most of us have more than 500 words. So unless you want to break your article into 500 word segments, I would suggest you just go with the paid version. An advantage that providing aid has over Gramley is that providing aid as a lot more affordable, then Gramley. There's hardly any basis for comparison there that they just a lot cheaper providing aid like Grammy has a Google chrome extension. Another interesting feature with parading aid is that you can use it in Google docks so you can have your Google word document and providing aid working in the back end. They also have a Microsoft Word extension and the desktop app One thing that's worth noting about providing aid is that at the time of making these video, the integrations mentioned of Asa Chrome Extension that Google dogs, the Microsoft Word and the desktop app. All these integrations are only available to premium members, so that's your pains of grabbers. Another benefit worth noting about providing AIDS desktop app is that it integrates with 1/3 party writing application called Scrivener. At the time of making this video plagiarism detection is a separate service that's not included in the premium package. So the way plagiarism detection works is you purchase a pre defined number of checks, and I think it's about $10. Plagiarism detection is an add on. In the next session, we'll go through a practical example and just see how pro writing aid works. 8. ProwritingAid Article Review: here we are in pro writing. A. This is another proof reading and editing to for making improvements to your article in your writing in general, I will go ahead and just briefly explain this user interface in the top power you could see we've got different types of report. This real time indicator off the alert is divided into your grandma, your style and spelling issues, and it actually combines the style and grammar reports. Here I get the sense that are these reports are organized in order off decreasing priority from left to right or decrease in relevance, I should say, because I hardly use any of the reports on the right side of this crime it checker. I'll go ahead and haste my article in here top left of your screen and we've got beyond. We've got the alert count. It's going up as we speak. We're at 42 43 in total. Go ahead and tell. Go back on now. If we hover over you see that the color matches so wherever we have something underlined in blue, it is a grammar issue. The euro ones are the style issues. We see that most of these are style issues and the red underlines indicate a spelling issue . You can see the word identifies down there. Now, this is this article is over. 1200 words. So I'm not gonna go through every last one right now with you. But I will just pick the sample. Maybe we'll do to Grandma to style and the two spelling issues here. All right, now coming to the first grammar issue there, suggesting me inserting a comma after this clause and if you read the sentence. But if you really want to take control off your personal violence, the first step is to not let anyone dazzle you with this type of rhetoric. I think a coma would be well placed after the word finance. It just separates that clause and built a pause in there. Someone have fat there? I just grow down here. Consider adding a coma before the e t. C. Here. Yeah, I think I'll agree with that. I'm reading the sentence he had. True, Most of it is recurring and non discretionary, like rent for it slash mortgage, grocery transport and phone bills, etcetera. I think having a coma there before the etcetera. So good idea, so I'll just go ahead and oblige that suggestion. And I went over over possible missing determiner. All right, let's on reader centers. Be sure to use a savings account for this because they often don't attract transaction or account keeping fees. Now, if I was to go through the transaction or a transaction, it wouldn't be a good idea because I'm not referring to a single transaction but transactions in general. So go ahead and leave that alone. That gives you a sense of the types of grammar issues that you know. Providing aid can highlight to you. I'll go ahead and click on style issues here. We could see the 1st 1 has been the 1st 1 has been not its growth. It's grow to the 1st 1 automatically hold Grover and see what exactly they're saying. Readability may be enhanced by removing type off. All right, I'll read the full sentence. But if you really want to take control of your personal finance, the first step is to not let anyone dazzle you with this type off rhetoric. If I remove type off, I would be suggesting that the rhetoric I'm referring to is on Lee, the one that had been the case that in the very first paragraph. But that's not accurate. And really just want to say that this kind of rhetoric is something that you shouldn't let dazzle you. Not necessarily this exact one. But if I remove type of, I would lose that aspect of the meaning. So I'll leave that alone having us growth down to see if there's any other style issue. All right, I'll just hold Grover. While there's certainly room for expert advice, it shouldn't be followed blindly. So there's two. There's two style issues highlighted in this one sentence. I mean, the word certainly doesn't necessarily enhance the meaning of this sentence. So I'm gonna go ahead and click toe oblige, and I'll go ahead on this. A passive verb makes your writing listless, Direct, tried, try to use an active verb. Instead, whenever I see this particular issue with the passive verbs, I try and pay close attention because it really just called my attention to the fact that I could be saying things more clearly. Eso I will go ahead and change that a bit later, but I definitely will be paying attention to that Because passive verb is something that's quite important Are leave a link to the final article. Just so you get a sense off, the exact change I make were Gus, too. Passive verbs there. Quite a few. Because that really is. You know, my writing style, and I'm personally trying to move away from that. All right, so I'm gonna have a look at our spelling issues. Incentivise. They're suggesting I use the zed instead of an s at the end. Do you think the word is spelled with either and s, or is that depending on you know, your language setting? So let me see if I just changed that Teoh English UK and let's have a look help. Still saying the same thing. Let's put that Teoh Collins dictionary. I'm actually not sure. Let's find out what's the actual spending incentivise incentivize. Okay, so that's the British spelling. Now that's quite insightful. So that is the correct spelling there, and I'll go ahead and change that to Z. So that gives us an overview off the different types of improvements that providing aid can help you make as an author and as a writer, I'll go ahead and think the final product. Just so you get a feel for how much I've changed at this article in response to all the points, all the ideas that providing eight has given me. - All right, we're back in providing aid. I've just pasted the edited version of this article, and you could see the theater headcount in the top left of your screen. For over over, we could see we've only got five grammar issues, six style issues and one spelling issues. Highlight thes spelling issue here, and that's the The K and bracket is obviously not recognized as a word, so I'll leave that alone. But I've made a lot of changes, and this has really improved the overall quality of this article side. Really, I'm happy with the outcome here. 9. Free Auto-proofreader: All right. So here we are in Mike Software 2016. We've got some sample statements in front of us, and we're going to be using the speak feature to read these back to us. And through that process will be able to locate errors in this statement. No, I'll show you quickly how to place the speak. I can, Which is this one here in be quick access to bar, which is in the top left of your screen. Using this pointing down arrow here, I wanna go more commands towards the bottom end of the list and in the choose commands from list. I want to go all commands, and I want to locate that speak feature, so just scroll down. All right? That's it. Right there. When I tried to add it does tell me it's already there. So close out of here, it will take these statements one at a time. I'll highlight the 1st 1 and click speak. Jane would not have spoke, but her opinion was called for. We'll take that one more time. Jane would not have spoke, but her opinion was called for. All right. So here we probably want to reach for a different form of the word are at an end to make it spoken. And we'll take that just one more time. Jane would not have spoken, but her opinion was called for. Sounds better. Alright, I'll take the next statement. No, In a situations like this, compromise is necessary. Probably want to reach for the singer form off the words situation. So it's not situations. I'll take that again. In a situation like this, compromise is necessary. Sounds better. Alright, I'll take the next statement here. My dog seems unwell, I'm rather concerned. Doesn't quite flow right, Let's take it again. My dog seems unwell. I'm rather concerned. All right, I think we're missing a punctuation. So I want to insert a punctuation between unwell and I and I might reach for a semi colon just because I want to indicate that of the closes on my the side of it are closely related , and it's part of one thought, and I also just want to have a break at that point. So I'll take that statement again. My dog seems unwell. I'm rather concerned That sounds a lot better. All right, we'll just take the final statement here, the doctor says there's a 50 50 chance of of a full recovery. Obviously, there's a duplication here of the word off. I will take one out and play it again. The doctor says there's a 50 50 chance of a full recovery. All right, that sounds better. All right, so that's how you use the speak feature to locate errors in your work. These ones are quite obvious by design. But imagine you have an entire paragraph an entire page. You know, it's very hard to pick out individual Harris, and this tool becomes extremely invaluable If you're wondering how to change the pace of the reading or the voice, I'm just gonna quick the start menu. Liken. I'm using Windows 10 and I'll start typing speech. The first option that comes up it's speak settings. I want to click on it and you'll notice in the middle of your screen text to speech the voice myself. David, you can change that, and the speed options are there as well. How close out of here text to speech is really great for picking up those subtle and in obvious errors in your writing, but I should point out to specifics in areas where this particular tool, there's lot exactly Excel. And to showcase these, I wanna go ahead and use the Texas Beach feature here. Ah, highlight this first text and I'll have it right back to us. The city is bustling with activity as people go about their busy schedules. That sounds like a perfectly normal statement. But if you just look with me here at the Wood there, someone word there is referring to a location that's in the vicinity. But maybe when someone's pointing. But in this context, I'm reaching for the plural form off a possessive. So wanna go there? T H e i R. And when we have this red back again, you'll notice that it sounds pretty much the same. The city is bustling with activity as people go about their busy schedules, hardly any difference from the sounds of it. If you interest that these words are called homonyms, they sound exactly the same. But me different things and read out loud doesn't pick up on it. All right, I'll read the second sentence here. My dog seems unwell. I'm rather concerned again. This reads like a very normal sentence just want to call your attention to the fact that the punctuation here is pretty much off. I think a semi colon is better for this particular sentence because the ideas on both sides are to be understood as one thought. And there's no full stop here. So go ahead and read that again. My dog seems unwell. I'm rather concerned again. It reads exactly the same as the first time. Hardly any difference from the sounds of it. But these are two scenarios were read out loud. Well, not exactly. Pick up on these errors. Just something to be mindful off. You're aware of the limitation here. Thanks. 10. Paper and Pen: So far, we've looked at proof reading in the current day, exploring the software innovations we have now. But there's another way, and I'm telling you this because I've used it and I know it works. Enter good old fashioned paper and pen. I usually used this method when I'm doing my final proof read. At this point, I'm checking for sentence structure clarity on whether I'm transitioning well between points. It's a good idea to leave a significant amount of time before you start this process. This way, you're not missing things because you're completing sentences in your head. The ideas you have for gotten how they end, so you'd have to read them to the end. Here the steps I fall print your article out on paper, grab a pen. I stick to read just cause it stands out on white paper. Read each sentence. No. B and ask the question. Could I say this better? You're checking forward choice, tone and style. Make notes as you go along. You'll be amazed at how much you can pick up in this face. Attend to mark next to each line where I need to make corrections. Speaking of corrections, try to avoid making them while proof reading. I need my undivided attention to do a decent job here, so I don't want to be editing and proofreading at the same time. Now go through and make the corrections. As noted at this stage, I tend to mark off each line to make sure that I'm not addressing the same point twice. It also allows you to see your progress at a glance. It's important it rate over this process, so you're picking up on errors and the changes you've made. For me, it's mainly common type ALS. I go through this process, iterated Lee at least three times. But don't kill yourself. That's how you proof. Read the good old fashioned way. You don't have to follow this pattern to the tea, but it's the general flow that will get your results 11. Thanks and Credits: I want to say thanks for taking this course. It's been a great privilege bringing it to you. I've learned a lot putting it together, and I trust you've gotten a lot of value out of it. It's one of those courses I wish I had taken when I was starting out. I want to know what you think genuinely, and I'd love to hear your feedback. I wish you all the best with your writing. Thanks once again.