Productivity Systems - How To Use Simple Task Management Systems, Methods & Tactics To Get More Done | L.D. Sewell | Skillshare

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Productivity Systems - How To Use Simple Task Management Systems, Methods & Tactics To Get More Done

teacher avatar L.D. Sewell, Choose Your Own Course

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

10 Lessons (12m)
    • 1. Task Management Systems

    • 2. Written Prioritized Tasks

    • 3. Evening Review

    • 4. List Your Top 7 to 10 Priorities

    • 5. Follow Your Plan

    • 6. Map Out Tomorrow

    • 7. Morning Routine

    • 8. Staying Focused On Your Tasks

    • 9. Class Project Overview

    • 10. Closing Comments And Additional Information Available

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About This Class

Sometimes the most complicated answers are NOT the best answers. To get more out of your day, manage your available time better, accomplish more task completions in every area of your life, all you really need are simple systems that actually work.

In this very short class, you will learn how to use a written Task Management System immediately to begin changing your life for the better right now. Continue to follow the system and in a few days, it begins to become a habit, one that can dramatically change your life forever.

To help you do that the class project is a 30 Day Task Management System Challenge.

If you can successfully write down your tasks for each day, as we discuss in the class, and check them off throughout your day each and every day for 30 consecutive days - you will be well on your way to making this practice a lifelong habit that will serve you well for the rest of your life... 

Meet Your Teacher

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L.D. Sewell

Choose Your Own Course


Hello, I'm L.D. Sewell

I teach courses, write books and develop products that will help you set and reach your own goals in business and in every area of your life. You can find more information about all my courses, workshops and additional resources at

Business management, leadership, tactics, and systems have been a major interest and focus of mine my entire adult life and remain so to this day. I have been a lifelong student of personal development and productivity improvement systems, which I have utilized in every position I have ever held. Over the years I have held a variety of positions in several businesses and as an entrepreneur I have started, owned and operated several companies of my own along the way too.

Every experience has taught ... See full profile

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1. Task Management Systems: Hello and welcome to the course we're gonna be talking about. How do you simple task management systems To get mawr done every single day, you're gonna need a spiral notebook, a pen or a pencil. And if you would go in and grab those things and then come on back and we'll get into the next lecture. See you there. 2. Written Prioritized Tasks: all right. Now you want to open up your notebook on the top of the first page, write down whatever day of the week. Tomorrow is Thursday, Friday. Whatever is right down the day of the week and then put down the date for that day right beside it. Then drop down on the first actual line right down. The most important thing that you want to get accomplished tomorrow. Do you have to write a sentence or paragraph for along with the story? Just a word or two. Whatever. You need. Bullet points almost to prompt you to remember what it is that you need to do, right? That first thing down. Then go down below that next line item right down the next, most important thing that you won't accomplish tomorrow. Do that for the 1st 8 things that you can think of that you need to get a conscious toe. Eight most important things you want to accomplish tomorrow, right, Each one of them down. And then we'll move on to the next election. 3. Evening Review: all right, before you go to bed tonight, read back over your list. Look at each one of those line items and think about the things that you want to accomplish tomorrow, then later. Notebook aside. Do it. Every is you normally do. Go to sleep, get a good night's rest Next morning. As soon as you wake up, get your notebook back out and back in front of you and read those items again. Whatever is your morning routine. If you have coffee or tea or whatever it is that you typically have in the morning as you're doing that as you're drinking your coffee, read over your list again and then take that to work or whatever it is that you're gonna be doing for the day. Keep that note but with you and, if possible, in front of your face. If, in other words, if you work at a desk, keep it laying on the right hand side of your desk. There's some places visible to you at all times, and if you work in some other job where that's not possible, just keep it with you and make sure that you take out your list and you refer to it several times throughout the day to keep you on track and keep you checking those items off as you progress through your day. 4. List Your Top 7 to 10 Priorities : At the end of your day, you're going to repeat that same process in the evening. You know, look back over your day's events and see what you accomplished. What you didn't anything that needs to be carried over that, for some reason was not able to be accomplished. But you still feel like it needs to be taken care of. You're going to go ahead and put that on the list for tomorrow, and then you're just going to repeat the exact same process. You want to go ahead and list down the top seven or eight things that you need to do. The exact number is not as important as it is that you list down the priorities that you won't accomplish each day end. You don't want to lift too many. There's no point list in 20 or 30 different things, but seven or eight? Maybe up to 10. Ah, and I would suggest is well, if this is all new to you, start with a shorter list until you get the habit developed of doing this on a daily basis . Developing the habit is the most important thing right now, and it will serve you well if you take the time to do that 5. Follow Your Plan: alright. As you start each day, make sure that you do your best to follow your plan. If other things come up and they will, and it happens to all of us every day in life, try to focus on the things that you have on your task management list. First and foremost, try to get those things done. Don't let other things sidetrack you, and they're numerous opportunities throughout every day to, you know, steal your attention. And that's what stops people from accomplishing the things that they need to if it's not on your list, if at all possible, ignore it and work on doing the things that you need to do that you have scheduled. So follow your plan each day in and repeat the same process every single day. 6. Map Out Tomorrow : then at the end of that day, simply repeat the same process. Plan out tomorrow's work again today. When you do that, that decreases your stress. When you get up in the morning, you're not, You know, so hectic is you would be without having a plan. You already know what it is that you're setting out to do. You've got it in writing. You've been doing it for a few days. You're starting to get the hang of that. It will decrease your stress as well as make you much more productive each and every day. If you follow this very simple system, so plan out tomorrow's work today. 7. Morning Routine: develop a morning routine so that first thing every morning you're going to review your task management list as we've been talking about. You also should have sometimes that aside, that you're going to review your written goals and that you have a little bit of time scheduled for yourself every single morning. To do that as part of it of a routine that you get into and that will help focus your life . It will help you become much more productive. It will help you eliminate or at least reduce stress in every area of your life. But you need to schedule that time for yourself to do that first thing every morning. The amount of time that you take is not as important as it is that you have some dedicated time set aside to do that. For some people, it's 15 minutes. Some people is 30. Some minute, some people take a little bit longer than that. I personally take one hour every morning, so look at my task to look at my goals, to review everything toe wake up to, you know, make sure I'm starting the day out of the way. I want to start my day out, and I've had a lot of occasions in the past where I had to get up and start days very early so I can assure you you can make that time available. If you want to know if you have to get up earlier in the morning, go to battle but early. Get up earlier scheduling and you'll make the time available if it's a priority for yourself. But it's simple as that sounds, that combined with using, is task management system on a daily basis and making it a habit. And in making this review in the mornings, part of your daily routine can be life changing. 8. Staying Focused On Your Tasks: learning to say no is going to become very important in your journey toward becoming more productive in your life. There numerous things pulling at you every day. There are people that will come in unannounced that want to stop into your work or office sales calls. Other people want to stop and visit at home just all kinds of things that are pulling you this way in that way. And if you don't say no, those things will destroy your ability to be productive in any part of your life, and you elevate your stress. So if you have the things planned and on your scheduling on your task list and other things , you tryto pull you away from that. You want to take a real hard look at it, and in most cases you're gonna need to say no to that. And just don't let other people and their agendas and distract you from doing the things that you have set out to do for yourself. So if you can learn to say no, you'll get a lot more done in your life and in every area of your life as well 9. Class Project Overview: The only way to get the maximum benefit from all this information that we've been talking about is to actually do it, to put it in place and start actually using your own task management system and to do it every day for at least 30 days. Hopefully, you'll like what you're doing and the results that you're getting from it and you'll continue on. But the best way to start using the system is to challenge yourself to use it for just 30 days. That's it, just 30 days consecutively that you're going to use every single day, as we talked about in the course. And if you want to accept that challenge and if you want to do that, I started getting use out of it, using information from the course, everything that we've talked about. Get your own notebook, set up your own task management system, make sure that you use every day. Don't skip a day. Use it as we talked about in the evening to review and to schedule the upcoming days, a task that you want to do it and look at it again. First thing to follow the morning and, of course, keep it with you throughout the day. Start with relatively a small number of task, especially for the first day or two. Don't try toe. Get over excited and, you know, put 20 and 30 things on there. Just, you know, pick a small number of things. Four or five things, maybe. And do that the first thing in the next day, 7 to 10 and then just keep it there for 30 consecutive days, if you would, if you if you're interested in doing it. As you progress through this 30 day time frame, take pictures with your smartphone or another digital camera and then upload them to the class for everybody else to see if you're willing to share that courses. All that's totally up to you and optional, not something that you have to do. But it would be nice if you're willing to share that with your class and, uh, with the rest of us, I'd like to see what you do as well and, ah, form or information on it. See, the class project section tells you pretty much what I just told you, but it just breaks it down a little bit more for you. and the I begin once again. I appreciate you taking a course, and I'll look forward to seeing what you do with this. And hopefully you will decide toe Teoh, complete the project. Thanks a lot. And I will look forward to seeing your work if you decide to turn it in. 10. Closing Comments And Additional Information Available : Well, thanks for taking the class. I very much appreciated at a lot of fun putting it together for you. I hope you got some information that you can use to begin becoming mawr productive in your life in every area of your life. And the things that will help start to reduce some stress for you as well. And we have plenty of the resource is available. Have some other courses coming up here on skill share. I think skills here is a great platform. We're just getting started with it. But I have some other courses coming up on goal setting and some other things that support the topics that we teach and talk about. In the meantime, if you want more information about what we have to offer, feel free to visit us on our website l d Sewell dot com. Thanks again and have a great day