Notion for Beginners : Build a Life Dashboard for Personal Productivity | Mike And Matty | Skillshare

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Notion for Beginners : Build a Life Dashboard for Personal Productivity

teacher avatar Mike And Matty, Doctors, YouTubers, Music Producers

Watch this class and thousands more

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

    • 1.



    • 2.

      Class Project


    • 3.

      Getting Started


    • 4.

      The Lay of the Land


    • 5.



    • 6.



    • 7.

      Page Aesthetics


    • 8.

      Links and Backlinks


    • 9.

      Simple Tables


    • 10.

      Database Overview


    • 11.

      Database Views


    • 12.

      Database Filtering and Sorting


    • 13.

      Database Formulas


    • 14.

      Database Relations and Rollups


    • 15.



    • 16.

      Sharing and Collaboration


    • 17.



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About This Class

Notion is an all-in-one workspace for personal and interpersonal productivity. It's the tool I wish I had in college and the tool I used throughout medical school and now to run my entire business. As such a powerful tool, it also comes with a learning curve.

And that's why I created this course. I sat down for a test and got Notion Certified to ensure that I understood the tool as well as I possibly could. Once you get familiar with Notion, it can single-handedly become the most lucrative investment for your productivity you can make, just like it has been for me.

So what you'll learn from this course :

  • How to set up and get started with Notion for absolute beginners
  • How to use Notion blocks, pages, and aesthetics to build a personal dashboard
  • How to set up tables and databases for a deep organization
  • How to use advanced features like formulas and relations to customize your experience further

Why should you take this course? 

With remote work and distractions becoming more prevalent, digital organization is only becoming more important. We are all constantly bombarded with reminders, events, tasks, notifications, and more that it quickly gets overwhelming to manage the different areas of our life. Notion provides all the features to run your life, including calendars, to-do lists, folders, pages, and of course, cloud storage! It's so important to stay organized.

Additional Resources to Learn Notion

In addition to all the information in this course, I want to provide some other very useful FREE resources for learning Notion, along with some example templates that I've created and/or strongly advocate for.

More from Mike and Matty ⤵️




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Mike And Matty

Doctors, YouTubers, Music Producers

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Hi, we're Mike and Matty

We're medical doctors in the United States🥼🩺
We're also YouTubers who run Cajun Koi Academy, and music producers with a passion for creativity and learning. We also help pre-med students get into medical school with our experience on the admissions committee.

We were raised to value hard work, but not necessarily at the expense of our interests or passions. Rather, we view hard work as a vehicle to help find more time to pursue our interests. Frankly, there's no chance we could have gotten where we are without help. We've been nothing but fortunate our entire journey. Now it's our turn to help you get there too.

We'v... See full profile

Level: Beginner

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1. Introduction: We live in the age now where we all have so much information we need to keep track of, from tasks and reminders to school and projects, to even our side hustles. Without some organizational system to manage our busy life, it quickly gets overwhelming. At least that's how I felt until I started using this amazing free productivity app called the Notion. Hello, everyone, I'm Matty Kenny. I'm a medical doctor, YouTuber, and entrepreneur, and I've been deeply immersed in Notion for the past four years. As someone who not only creates but also needs to constantly study and learn, I desperately needed an organizational system to balance each area of my life. After experimenting with dozens of different tools, even collaborating and building one of my own, I ended up coming back to Notion because of how simple and flexible it is. Notion allowed me to succeed in medical school while growing a YouTube channel and running a profitable business where I work closely on a team with people in multiple time zones. It's like Google Docs, Excel, and Squarespace somehow got together and made a baby. But as you can imagine, something that dense with features does give Notion of bit of a learning curve when you get started, especially if you're new to personal knowledge management. That's why I created this course as a Notion certified essentials user, I want to provide that structure and a straightforward path for learning the tool so you don't have to go digging around for one off YouTube videos or spending time figuring things out on your own. This course is for beginners to Notion with no knowledge of the app, but it's also for anyone who's used notion for some time and just really wants to get a deeper dive into the features they might've missed or need some clarification on. Absolutely zero prior experience is needed and $0 because Notion is free to use. We'll first cover the basics from downloading the app to understanding the layout and using blocks. Then we'll expand on that by learning how to customize our workspaces with aesthetics, tables, and databases. Finally, we'll briefly touch on some advanced features like formulas and relations to unlock basically limitless possibilities for your workflow. The skills you'll learn in this course will allow you to use Notion to customize and build a productivity system so you can spend less time trying to organize things and spend more time making stuff and learning. The information overload that we all experience is only getting worse. As we start moving more into the digital age, working remotely with people all across the globe, learning through online education, it's only going to be more important to build a system to manage our life. Notion is the glue that keeps it all together. If you're ready to get started learning Notion, I can't wait and I hope to see you in the course. 2. Class Project: For the class project of this course, you're going to create your very own personal dashboard in Notion. As you go through, I encourage you to stop along the way and implement each new lesson into your dashboard because the most effective way to learn is to actually build alongside it. Your dashboard doesn't have to look anything like mine. I actually hope it doesn't because managing your life is going to look very different from how I manage mine. Get creative. Once you finish, go ahead and share your personal dashboard with the class as either a snapshot or a template so we can all get inspired and learn from each other. I'll see you in the next lesson. 3. Getting Started: Let's get started with Notion. I think one of the first questions to answer is, what is Notion? Notion is an app that's designed to be your digital workspace, basically managing every aspect of your life. It's super flexible. We can use it for anything from personal note-taking to organizing school, working on team projects, and I even use it to run my business. Why don't we start from the very beginning and download Notion onto our computer? Let's just first go to We can click on "Download", choose whichever one's good for you. I'm on Mac, so I'll go ahead and download for Mac. You can also just access Notion directly from any web browser, but I definitely recommend downloading the app. It's a much more stable experience if you download it on desktop and just begin by making an account with Notion. You can login with Google or with Apple or just entering an email address. Cool. Once you log in, you can go ahead and choose which one you are using Notion for; for team, personal use or for school. I'm just going to select for personal use because the goal of this course is to teach you how to make a personal dashboard. Here we are at Notion, this is what it looks like when you login for the first time. I'm just going to go ahead and delete all of this so we can just get started together here. The first and most important thing in Notion, it's just like any text-based editor that you might have used. You can just go ahead and start typing on the page like so. If I hit "Return" or "Enter", it'll go to a new block or a new line like that and I can keep typing. Then I can use Tab to indent the line or I can use Shift Tab to outdent the line back out. This way, we can keep writing with hierarchy. That continues to get deeper. Now one of the most important things to understand about Notion is that everything in Notion is a block. That's the main difference between this and other text-based editors, like we talked about, like Google Docs or Microsoft Word. In Notion if I keep writing stuff out like this, all of the words in this area are considered part of one block. When I hit "Enter", it will create a new block. You can tell it's a blank block because this press space for AI and slash for commands is grayed out. That means you're on an empty new block, and I can keep typing in this new block. If you want to see all the different blocks that are currently on your page, you can just go ahead and hover your cursor over each of these lines. Right next to the cursor you will see these dot icons and this plus sign. That basically lets you know that each one of those are different blocks. If you click on these six dots, it'll highlight everything in that block or if it's part of a hierarchy, like this huge hierarchy here, if you click on the six dots, the highest part of the hierarchy, it'll highlight everything nested underneath that block. The benefit of this block like format is that we can edit everything in a block and not have to worry about making changes to the whole page. As an example, one of my favorite hotkeys to use when working on any computer is control A, which highlights everything on the page. If I use Control A, let's just go back to the browser. If Google and we search dogs or something. If I use Control A, it'll highlight everything on the page. That's just like a global hotkey for all computers and stuff, but if I go back to Notion and I use Control A on a block, it will only highlight everything in that block, which is really handy. Because when you're working on an editor like this, how often do you actually need to highlight everything in the entire page, but you can still highlight the whole page if you just double-tap A. If I do Control A, and hit "A" again, it will actually highlight everything in the block. Even the simple things like that make Notion editing just really easy. Because everything in Notion, you can think of them as these building blocks, we can also just click and drag these blocks to rearrange them and move them around however we want to. If you click on any block that is higher in the hierarchy, it will bring along with it everything underneath the hierarchy. Rearranging stuff is obviously really cool, but when I say everything in Notion is a block, it actually means a lot more than that because not only can you rearrange blocks like this, but you can actually transform every single block into something different in Notion. If I click on the six dots, you can actually turn this block into a bunch of different types of blocks. We'll get into all of these specifics in a later video, but just in this first video here, I think understanding that Notion is just like any other text editor where you can just click and start typing in a hierarchical formats, everything is a block that can be dragged and moved around, and that certain blocks can be transformed into something different, that already is going to unlock a lot of potential for customization as we'll get to later in this course about Notion. I'm going to show you how something as simple as just these blocks and transforming blocks can actually turn your workspace into something like this where there's a lot more stuff going on and we can really personalize, customize it to fit our needs. Anyways, that's all I wanted to cover in this video. In the next video, I'll do a full breakdown of the Notion screen real estate, so you can get a full lay of the land of where everything is in Notion and we can understand what's available to you on screen. 4. The Lay of the Land: In this video, I'm just going to go over I high level overview of the layout of Notion so we can understand what the heck is going on all over the screen and so we know where to find everything. I just want to preface that this course is specifically for the Notion desktop app. It's very similar on a device like an iPad, or a tablet, and the web browser. There are some minor differences, but as long as you learn it first in desktop, everything else is going to make sense because you'll know what to look for. The first place to start is let's just go over to the sidebar, which is this on the left side here. The sidebar can actually be collapsed or opened anytime using these double left brackets here. I can go ahead and close it like that and if I just hover my cursor in the general left side of the screen, the sidebar will also temporarily pop up but if we want it to be permanently open like we had before, we'll click on these three dots right here to lock open the sidebar. As I'm learning a new app, I definitely recommend learning some keyboard shortcuts as well, just makes your productivity way faster. The hotkey to toggle open the sidebar off is Command or Control if you have Windows and forward slash, the button right above Enter, to toggle on or off this sidebar. Another quick tip in Notion is that if you hover your cursor over most icons or buttons and stuff, something will pop up and help you figure out what the heck you're looking at. Next, I want to talk about workspaces and accounts. At the very top left of the screen, you'll be able to see your email or login that you used and which workspace you're in. If you go ahead and click on this, you'll be able to see that I have actually logged into three different Notion accounts here, by three different emails. You can log into as many accounts as you want. It's like Gmail or like Slack, if you've used that before. Those are different accounts and each account can have multiple different workspaces. For me, I have a couple of different workspaces in my personal, which is like my business, the agency I work with, and then the Notion certification where I got Notion certified. You can separate out different workspaces if you want, like a personal workspace, or for your business, or for school, or for your teams or something like that. You can make as many accounts and workspaces as you want. There's no shortage of organization. Just know that each account that you make has its own plan. For these two counts at the bottom here, I'm on the free plan. I don't pay for them but for my actual Notion account, I do pay for a premium. Next in the sidebar is this search feature. This is a super handy feature. It helps you quickly search for any page in Notion by quickly searching for a page if you have one. Since this is a brand new Notion workspace, I don't have any pages, but I can just show you if I go to one of my other workspaces and I use search, I can find anything I'm looking for, and it will quickly be able to find based on keywords and of course, you can even filter it further to find exactly the page that you're looking for. Definitely, start using and abusing this feature. It's way faster to search for a page than try to dig through all these different folders and layers and stuff and again, the hotkey to remember for this is Control P. You can just use Control P at any time to search for a page. Next thing in the sidebar is updates. This is really only important if you're working in teams and someone mentions you or needs your reply about something, so I'm not going to cover it right here. Next area is the settings and members. This just goes to your account settings and stuff. Here you can set up your notifications and settings and see what apps you're connected to. Set up your language and region and stuff like that. I do want to point in the workspace settings, you can change the name of your workspace if you want to. I'll just say this is Matty Kenny's vibe spot, maybe I'll add an emoji or something in there. You can also change your icon from just this classic Google one to anything you want, even a custom image. You can also set your own domain and stuff or you can delete your account if you want to. I would definitely just spend a few minutes to click through the settings to customize it to how you want. Moving on to the next area. This is where we're going to find our top-level pages. These are pages that are always going to appear in the sidebar here and you can think of it in terms of computer, like these are the folders. These are the first folders you would see when you click onto my computer or something. If you want to create more top-level folders, we can just click on Add a page right here, another top level folder. Since in this course we're making a personal dashboard, I'm just going to call this one Matty's personal dashboard. That's going to be another top-level page. If you want to delete the page, you can just click on the three dots here and delete the page. These are top-level pages, but we can also add pages to these pages as like sub-pages and to do that, just click on the plus icon next to the page itself and I can say that this is a sub-page and you will be able to see that there is this toggle icon to the left of the top-level page that if you expand it, you'll be able to see all of the sub pages inside of that page. Another way to make a new page is just go to the bottom of the sidebar and there's this plus new page icon and I can make another top level page here. Pretty cool, pretty intuitive, I hope so far. Let me make another sub page in this sub page so you can see that this hierarchy keeps going and I click on this one and I can also just continue to make more pages in these pages. It's easy to get lost if you make too many layers of pages, so another easy way to see the structured hierarchy, like we have right here, is to just go to the top of the screen and you can actually see the breadcrumb trail of where your pages came from. This is the current page I'm on. The hierarchy keeps going and then I can see the previous page it came from and I can actually click on that page to navigate back to it and just do that again to get back to the top. The breadcrumb trail helps you figure out and orient yourself to where you are. You can also do that from the sidebar. This is helpful obviously, if you close out of your sidebar to get more screen real estate. Since we're already looking at the breadcrumb area, I also want to show you one of Notion's newer features, which is the new tab button, which you can access right here or use the hotkey Command T and it will create another tab for you and you can cycle between the tabs at the top of your workspace like this, or also like in a browser, you can use Command 1, 2, and 3 depending on how many windows you have open, and you can cycle between those two different tabs, super handy for going back and forth between different pages that you might be working on. Moving on to the next area which our team space is. This is really more useful if you're working in teams. Creating a team space is just going to be like above the top level page. It's not a page itself, but it just is a group for your pages. Beneath that, we have some templates that you can look at to get inspiration from. I'll cover that more in later video using the import feature if you're coming from a different program, like Google Docs or Word or Evernote or something, you can actually import all of your notes into Notion. I'm not going to play around with this too much. I actually started using Notion from scratch, so I didn't have anything to import from but if you do, here's the way that you can actually get all of your notes into Notion. But if you're like me, blank slate vibes, it was nice to start fresh. Finally, in the sidebar, we have trash, which is a super clutch feature. I think based on the Notion plan that you're on, you get different amounts of storage for your trash. I think the free plan, you get seven days of trash storage. In the plus, you get 30 and it goes up from there. But basically, anything that you delete in Notion isn't delete forever permanently, unless you tell it to. It just goes into your trash folder and you can decide if you want to restore it or not, or delete it permanently. You can search in your trash for any specific page you want, or you can even see all the trash you've made from a current page. Let's go ahead and move on to the top right of the screen here. We have a few more things to cover in the lay of the land here. At the top here, this is auto-updates that tells you the last time that this document was edited by yourself or by someone else. The share feature allows you to share this document with other people either via email or publicly to the web. I'll cover this more in another video as well. To the right of that we have comments. This again is more useful if you're working in teams. You can see if anyone has mentioned you or if anyone left any comments for updates that you want to continue working on. Updates is cool, it's like a running log of all the activity that was done on the page. If you created a new subpage, it'll tell you that that was created. If I wrote a whole bunch of stuff out and then deleted it, it would tell me that I wrote a bunch of stuff out and then deleted it. This is really cool. This is backtrack, if you accidentally deleted something you didn't want to. The next button is the favorites button. If you want to favorite a page and have it show up in your sidebar above all of your top-level pages, you can do so using this button right here. If I click on favorites using the star, you'll see that a favorites category appears here and that page specifically along with all of its children. Finally, the last thing in the top right are the page settings which you can access by these three dots here. Really, I think the best way to learn these is just click around and then see what happens but I will go into a bit more detail about this specific setting in another video. Very last thing I want to mention at the bottom right of the screen, if you ever get stuck or you ever need help with Notion, you can click on this and you can send a message to their support team or access all of the Notion help and documentation where they have written guides for pretty much everything that you might need in Notion like for the basics about how to use it, how to learn Notion completely from the Notion team themselves. But also something I do want to point out for sure that I have checked a lot when I first started using Notion was the keyboard shortcuts right here. It'll take you to a page on the Notion web browser where you can actually see all of the juicy keyboard shortcuts to become a productivity god. That is the end of the Notion tour. In the next lesson, we'll get a much deeper dive into the page itself and working with blocks. 5. Blocks: Let's learn more about blocks in notion because the blocks are really the fundamentals that everything in notion is based off of. What I'm going to do with these next few videos is I'm going to show you how to use the different features of blocks and pages in notion while building a personal dashboard for yourself. Let's just go ahead and start by deleting all of these other dashboards that I made in a previous video. We're just going to start from scratch by simply clicking on Add a page in the sidebar to create this new personal dashboard for us. I'll just call this Matty's personal dashboard. Notion is really centered off aesthetics so you can always add a cover photo to your pages and then you can change the cover to a different color if you want or choose an image. They have some preset images. Or you can search through unsplashed which is linked to a notion which is really cool. You can just search anything you want, like maybe music. I can pick some picture. Or you can even upload your own photo. Something else you can do on every single page is you can choose an icon. This just gives it some symbol for you to remember it by. I'm just going to go ahead and pick something that I like, this one right here. I'll pick a cow. For the icons, you can even upload your own images if you want or even customer gifts, which is really cool. In my personal dashboard, something that I find myself gravitating towards is getting inspired because our workspace is meant to inspire us, to get us to take action. I'm going to include a motivational quotes right underneath the name of my dashboard. To do this, I'm going to use a different block then just as regular text block. I'm going to use a quote block. To choose a different block in Notion, you can just go ahead and click on the sixth dot icon and you can turn this block into all of these different types of blocks. The default being the textblock, which is just the regular typing text editor block. You have all of these other blocks and we're going to go through a lot of them today. But let's just choose the quote block right here. The quote block just really adds this nice formatting a line and I can type in the quote that I want. A good quote that I've always enjoyed is not all those who wander are lost and I believe that's by JRR Tolkien. This quote comes from Lord of The Rings or The Habits if you're familiar with that. I'm just going to go ahead and italicize it. There are a couple of other ways that you can transform the different types of blocks that you're working on. I think that using the click and turn into feature is a bit slow. As I mentioned earlier in this course, one of the best things you can start to do is to learn the keyboard shortcuts to really speed up that workflow. For example instead of going through the six dot icon, I can just use the keyboard shortcut, which is Command Option 1, 2, 3 and I can change the header size. You can see right here, from big to medium to small. I'm using 1, 2, 3. Then if I want to go back to a default texts block is just Command Option 0 to go back to that text default. But there is another way which I want to point out and that is using the backslash command menu. Anywhere in your workspace that's not be a blank block specifically, if you hit in backslash, you can also just use natural language and search for the type of block that you want to transform it to. I want to show you a different block here that could also be used as a good quote or to identify something called the callout block. I can really just do backslash and then search in call-out and it will actually find that block for me. I can hit Enter and then this will create a callout block here, which is just a block that is highlighted in different color. You can choose an icon for that block. Let's just choose a microphone because quotes are something spoken. I'm just going to copy this entire thing, paste it right in here. Now we have a different type of formatted block that can display this quote from me and look pretty aesthetic. I actually liked this quote one more so I'm just going to go ahead and delete this call out block right here. The next thing I want to do is I want to create different pages, the different areas of my life. What I'm going to do is I'm going to use Heading 2 because I don't want it to be too big, but I don't want it to be too small either. I'm just going to call this My Life. What I can also do is add an emoji in front of My Life because notion supports emojis, so I'm just going to use the hot key on Mac, which is the Bottom Left button, to pull up my emoji window. Maybe I'll add the world or something because my life is like my world. I'll hit "Return" to create a new block right underneath. Let's think about the different pages that you'd want in your personal dashboard for your life. We'd have things like school, I would have maybe my YouTube, side hustle. Maybe I would have work, journal and exercise because that's something that I like to manage as well. Obviously these are not pages, but I want to show you that you can actually edit multiple blocks at the same time and transform all of them. To do that, I'm just going to click and drag to highlight over all of these different blocks. You can see that they're separated by these faint white lines between there, showing that there are different blocks and then click on any of these six dots next to these blocks. I'm going to use Turn Into page and that is going to transform all of these blocks into pages without having to do it every single time manually. Now I've created 1, 2, 3, 4, 5 pages in this personal dashboard. Remember if I open up the sidebar using command and forward slash, I can actually expand this to see that these are all sub pages now beneath my main dashboard page. I can navigate to them on the sidebar if I want to as well. I'm going to go ahead and close out the sidebar again because I don't like it. Next up on my personal dashboard, I might want to create an area for daily goals that I have. I'm going to choose an emoji here and maybe a checkmark for daily goals that I have. I'm going to create this the same header size before. Command Option 2 to make it a header size Number 2 and I'll call this daily goals. What I'm going to do here is I'm actually going to turn this header into a toggle, one of my favorite features of notion actually. Toggles are very similar to the sidebar. These icons here where you can click on the toggle to expand or collapse different blocks in notion. To turn this daily goals block into a toggle as well, I'm just going to go to the beginning of the block and I'm going to type in Greater sign and then hit Spacebar. That's going to turn any block into a toggle. Now I can use command and return to open and close that block if my cursor is on that block. Really cool. I can nest information inside this block or click and drag certain blocks to be beneath this block. In the daily goals, I'm going to create actually some more new blocks for us. I'm going to use something called a to-do block. To make a to-do block, I'm just going to use the Backslash command. I'll type in to do and I'll choose to-do lists, hit "Enter". This just makes it very simple to-do block in notion. I can just go ahead and type some of my daily goals. [MUSIC] I've just created five daily goals. The cool thing about these to-do blocks is that we can just click on them and it'll check them off like so so every single day I can check off these daily goals or I can just uncheck them if I lie to myself and didn't actually do them. There are a few other blocks in Notion that you can make that are a bit more intuitive, that you could probably also find on a text editor. I can make bullet points by just typing in the hyphen and then Spacebar and it'll create a bullet for me. I can create a bullet lists. If I hit Return again, it will just continue making bullets. If I use tab or shift tab to remember go inward and outward, indent line and outdent line, it will actually change the shape of those bullets so that I can easily distinguish hierarchy. Another one that you might commonly use that is pretty standard across both texts editors is the numbered lists. I'm just going to hit "Return" and I'll Shift Tab to go all the way back out and delete the bullet point. If I use Number 1, for example and hit "Spacebar", it'll automatically create this list block for me and I can make a list like this. The same thing, if I indent or outdent in the list, it'll actually turn that into a different format for me. It goes to A, B, C, it goes from numerical to alphabetical to continue my list, like so. If I do it again, I think it'll turn it into the eyes. Again, changing the style. Very handy and something that's good to know. I'm just going to go ahead and click and highlight over all of these and delete them because we don't need that. Remember there's a lot of other blocks you can experiment with on your own and play with notion just by clicking on the six dots. Click, dragging over to turn into, and then deciding on what all these other cool blocks might look like so you can really personalize and customize your workspace. Once you get familiar with remembering the names of these blocks, just remember that you can use the backslash command and actually just use natural language in search for that block itself and you should be able to find it like that. Awesome that's all in this video, just some block basics, how to use them. In the next video, I'll show you some of the cool editing tricks and techniques you can use with the editor itself. 6. Editor: Now, we're ramping up with the customization features in Notion. Let's go over the editor now. To demonstrate how to use some of the editor features in Notion, we're going to continue building our personal dashboard by customizing the aesthetics of the YouTube side hustle page. Remember that in Notion, since everything is a block, you can actually just click on the pages themselves in the page to open up a new page, and then just like the personal dashboard, you can add a new cover to this page. I'm just going to pick a gradient or something, and then you can add an icon as well, I'm going to pick a camera, maybe like this one for my YouTube side hustle. Then I'm going to hit Enter to generate a empty page template. Something that I do as a YouTube creator is I like to brainstorm different ideas for videos that are coming up. I'm going to hit Enter just to move down a little bit, and then I'm going to use a header number 2 again, which is Command Option 2. I'll put video ideas here and maybe I will add an emoji like a light bulb because that's a brand-new idea. Beneath these ideas, let's just write out a few different ideas that we might have for videos. [MUSIC] Notion also has most of the same basic rich text editing features like bold, underline, italicize. For example, I'm just going to delete overcome procrastination and I can use Control B to make it bolded. I can do the same for this one if I use Control U to underline, and I can do the same again here to italicize, use Control I, to italicize. There's actually a few more really cool ones we can use in Notion. To pull up the editor menu itself, all you have to do is highlight over certain words or all the words that you want and it'll bring up this editor menu right here. As you can see, on the right, we have the typical bold, italicize, underline with the hotkeys associated. We can also strike through certain text if we wanted to, especially if we're editing a paper or something using the strike-through. For my example here for video ideas, if this is a bad idea, I would strike through these ideas which just suck. We also have the option to turn them into code if you like to write code, I'll show what that looks like. If I press this one, it turns it into his cool red-colored code-looking text, which is honestly pretty cool for formatting and stuff. We can also really cool create equations in Notion, especially this is useful if you're studying for maths or chemistry or something like that where you need to write equations. For example, I'll hit "Create an equation", it will immediately give you that equation font, which is really cool. What we can also do, I'll just delete this, is just right in the normal digital equation formatting if you know it. For example, the example they give right here is E = mc^2. It'll give you this nice formatting for equations. I can also do H_2O+C0_2 for carbon dioxide, equals, I don't know, chemistry stuff. [LAUGHTER] I can make these really beautiful-looking equations that are formatted really nicely. Then, of course, just hit Enter to finish that, but we don't need that for YouTube video ideas, so I'm just going to go ahead and delete it. Another really cool thing in the text editor of Notion, if I just highlight over text again, I can actually change the color of the text itself, if I click on this text color idea. You can change the color of the actual letters to different colors like gray, orange, blue, and you'll be able to see it real time changing that color, or you can also change the background of that color itself if you want to make it more like a highlighted feel. I can outline this in orange or in green and it will just do specific words or whatever you highlighted in that color. But you also have the option, and I do want to go back to default here and show you that you can actually change the entire block color as well by clicking on the six dots here and going to color. If I choose a background color green this time, you'll see that this way, you can actually turn the whole block a different color as opposed to specific words, so that editing feature has a bit more flexibility. It's starting to look pretty juicy now. What I can do is I'm just going to highlight the color of all the ideas that I want to move forward with. But let's go a bit further now and say that I want to create some hyperlinks because this video itself, cooking challenge video maybe, there is a video that inspired me to make that video and I want to link it here so I can refer back to it. Really easy to do. Let's just go to YouTube real quick, and find a cooking video challenge. Sure, this one works. I'm just going to click it and I'm going to click on "Share" and then copy the link of it. Let's go back to Notion. Now, I am going to highlight over the words that I want to create a hyperlink on and you'll see this link feature right here. I'll click on "Link", and I can either link a different page in Notion itself, or I can just paste the link to this URL, like that, and I can click "Link to webpage". Now, it'll create this hyperlink for me that when I click on "Challenge video", it'll open up that video in YouTube, which is really cool. You can actually link any pages, it doesn't have to just be a YouTube link, any URL as you want to can be linked to this way, which is very cool. Now, let's move on and say that in my YouTube side hustle page, I want to create a mood board to get some ideas for aesthetics and the vibe of what my channel feel is going to look like. Let's create a new category here by using Control Option 2, again, I'm going to choose a board because we're making a mood board. What's skateboard. Sure. I'll call it mood board. Hit Enter again. Actually, let's make this mood board a toggle and I can do that again just by going up to the beginning of the block itself, hitting greater than and hitting Enter, and that creates this toggle for mood board. I'll hit Enter, and now I am making stuff that's only nested under this mood board. Let's say that I want the mood of my channel to have this anime, like lo-fi, vintage aesthetic feel to it. The really cool thing about Notion is that you can embed images and videos really easily into your pages, so I'll show you what I mean. I'm just going to go back to Google now here and let's just type in lo-fi aesthetic and images, and I can just copy these images themselves and paste them directly into Notion and they will load, upload into my page just so. Let's grab a few more. [MUSIC] The other way you can do this is, of course, if you use the backslash command to find other blocks you can have in Notion and you can use an embed block. Then you can also just paste the link if you have an image link on Google or on the Internet, or you can even upload your own files. These can be images, videos, or whatever. I'm going to go back to YouTube now, and let's just type in lo-fi aesthetic here as well and see what we come up with. This looks like the one that we just got right here. I'm going to pause it. I'm going to click on ''Share'' to then copy this link. Let's go back to Notion, and I'm just going to paste that link directly into Notion, and you'll see these options come up. If we just wanted to show this ugly URL, we can hit "Dismiss" and it'll just leave it like that. Or we can create a bookmark or an embed, and I'll show what both those look like. Creating a bookmark, it'll just create this little bookmark block that leads you back to YouTube. Pretty cool. Or you can actually just embed the video directly itself, I'll use Control V again to paste this, and I'll create an embed. That is going to just embed this video directly into my Notion page, which is super cool. I can resize it if I want to, I can even leave comments on this if I'm sharing this with someone else, add a caption to it like this is a cool video. I can go back to the original of the source if I click on this, or I can also just see what other options I have; I'm using the option menu over here. I can watch that video directly in Notion if I want to by clicking on the play button here. Cool, so that's all for the editor. In the next video, I'm going to show you how to customize and build page aesthetics and style things so you can really elevate your personal dashboard game. 7. Page Aesthetics: Now let's move on to the next high level customization thing we can do, which is page, aesthetics, and styling. Recall from the lay of the land video that if you go to the top right of the screen, and you click on the three dots, you can see the page settings itself. Right at the very top, we have three options to style our page into different fonts. I love that there's only three options, it really removes any of that decision paralysis of scrolling through hundreds of different kinds of typography and fonts. Three just makes it way easier to choose from, we have the default setting, we have serif, which makes it look more like this fancy typewriter, sophisticated feel. Then we have mono, which is more like gamer coder style in our demonstration. We'll just stick with serif. Moving down list, this small text switch here does exactly what you think, it will turn all the texts on your page just a little bit smaller. Personally, I don't really use the small text feature because another shortcut that you might want to know is if you go back to anywhere on your page and you use command or control, and plus and minus, you can actually increase the size of the text itself by zooming in or making it smaller by hitting "Minus" as well. The full-width switch, again, pretty self-explanatory, if you click it, it's going to give you full freedom to use the entire page instead of having it just in the middle. This is really useful if you're designing dashboards or putting calendars into your pages, which take up a lot more space. We also have some more customization for the page, if we go to customize page here, these are more so if you're working in teams, I'll talk about linking in another video and also working in teams in another video. Let's continue designing our page and since this is a personal dashboard, I'm also going to leave full width on. Remember that in Notion, everything as a block, you can of course click and drag to move blocks around. But something else that I want to show you is that you can actually click and drag blocks to create columns. If I click and drag this block, you can of course see that go up and down, but if you actually go to the right side of the screen or left side of the screen, you'll be able to see that blue arrow now shows us on the right side and that just allows me to actually create columns as opposed to just linear rows. If I drag it here, we'll see that actually made it to different columns. If I hover my cursor over these pages, I can see that these pages are not a part of the column because they take up the full width of the screen, so when I expand this daily goals, only these are under the toggle and if I hit "Enter", I can continue writing in this column while the rest of the formatting is unaffected. But of course this looks ugly to me, so I'm actually just going to click and drag all of these blocks here and then move them up beneath the column so they sit nicely side-by-side. I can again collapse daily goals and we'll be able to see that now we have two different columns. We're also not just restricted to two columns and notion to think you can get up to about five columns, which is overkill to some extent, I can just click "Drag" to make a third column if I wanted to. The columns can also be resized, which is really cool so I'm just going to use command Z to undo that because that's pretty ugly. What you can do is just hold your cursor until you see the line up here and then you can just click and drag to resize the size of that column so that this one has more space and this might be a really small over here just because these are links, you don't need a whole bunch of space for that. Another cool stylistic block you can do a Notion is create dividers. I can do that by using backslash again to pull up my finder thing. I'll type in divider, it will create these nice line breaks, which then I can move around to separate the different areas of my page. Another super useful hot key that is global, it's not only for Notion, it's for most programs, is if you hold option or Alt and you click on something, you'll be able to duplicate whatever it is that you have. If I hold, option and click on the divider, I can actually duplicate that divider and then move it somewhere else, I'll do it again to duplicate it,I'm going to put it here and I'll duplicate it again and put it here. I think that's actually pretty ugly, I don't need this one here, so I'm going to delete that one and I'm going to delete this to get rid of that random space right beneath there and be able to delete this divider to because I think that doesn't fit there. This is already looking a lot better, but why don't we take it again to the next level and start adding some widgets. There are a lot of places where you can find widgets itself, you just go to Google and search in Notion widgets, you'll find a whole bunch of resources to add different widgets to your workspace. One of my favorite places for widgets is Indify, you'll obviously have to log into an Indify account to create different widgets. You can insert a weather widgets or a progress life bar. Another good site to checkout is Apption which are more like community uploaded widgets, you can put a pomodoro or timer or a Spotify widget or weather widgets, or focus mode, stuff like that. I know that Spotify has a native widget. If you go to any playlist in Spotify, this is mine right here, and you click on "Share" and copy link to playlist. If you go back to your Notion page and you just paste that link in Notion itself, I can create an embed. This will create a cool Spotify widget for me, which I can resize and stuff and just play music directly in Notion, which is really cool. A lot of other apps or integrating with notions so the widget library is only growing. What I'm going to do here is I'll just click and drag this so that it is a column with my quotes at the top. Let's make it a little longer and smaller like that. You can also toggle on and off dark mode for Notion and to do that, just go up to the sidebar again, click on "Settings and members" go to "My notifications" in settings and you can change the appearance of your workspace to light, dark, or using system settings if that automatically turns on for you. It will look something like this, which is really nice and really cool. But there's also a keyboard shortcut which you can use the toggle on and off dark mode, which is command shift L to toggle on and off dark mode. This is coming along pretty nicely maybe I'll have my daily goals open and I'm just going to move this divider up to here, just like that. I hope you're seeing now how cool Notion is and how beautiful you can make your setup. That is it for this video, I'll see you in the next one. 8. Links and Backlinks: This is going to be a shorter video all about linking different ideas together in a way that makes Notion your personal Wikipedia. To link pages together Notion we actually have a couple of different options. First one, which is actually my favorite, preferred way to link pages because it's similar to other apps like RemNote, Obsidian, raw research, and stuff is using to open brackets or these left square brackets. If I type into left square brackets on any single blank block and Notion, it'll allow me to link a other page in Notion and you can link any other page and your entire Notion workspace, or you can add a new sub-page or add a new page in another page if you want to from link right here. I'll just go ahead and link like that Getting Started page right here. You'll see that now it creates a link to that page, which you can tell by that little arrow next to the emoji itself, and if I click on that page, it'll take me to the Getting Started page. When you link pages in Notion underneath the title of each page, you'll see a new backlink area up here, and if you click on the "Backlinks" you'll be able to see all of the other places that that page has been linked throughout your workspace, which is really cool. Now we can really generate this Wikipedia feel where you can link all of your different ideas together and actually see visually where they're linked in your workspace and then you can choose them to go back to that page itself. We can also link pages a different way by going to the page that we want to link. For example if I want to link my YouTube Side Hustle page, I can go to the top right of the screen, click on the dots and choose "Copy Link". Now I can go back to a previous page of mine by following the breadcrumb trail, or I can use my other favorite hockey, which is Command open bracket to navigate to the previous page. Let's say that I wanted to link my YouTube Side Hustle to my work, for example. I'll click on "Work". I will choose an empty-page template. Let's just paste a link to YouTube's Side Hustle. I'll just go ahead and use Control V to paste that link and then I have the option to mention that page or to link it to this page and I'll show you the difference right here. Using either of these options is going to link that page to here. If I click "Link to page" you'll see again that page is now linked and there is this arrow icon showing that this page is linked to this work page now. Again if I go to YouTube Side Hustle will be able to see that backlink appears here, showing that this has been linked to another page. I'll go back to the page previously. If I now choose the same option, but I choose Mention page, it's going to look exactly the same but there is one difference. That difference is whether or not it shows up in the sidebar. Let's open up the sidebar by clicking on this three-line icon and I'm going to delete both these again, and let's go ahead and expand my personal dashboard and I'm going to expand the work, and let's see what happens when I do either option. If I paste a link to the page, that page will appear in the sidebar. Let's go ahead and delete this now. This time I'm going to mention the page. I'll paste it and I'll mention the page. When you mention a page, it doesn't appear in sidebar. This just adds a bit more flexibility, writes more workflows where if you want to mention a page, it doesn't have to appear in the sidebar and it can keep it clean and tidy, but you'll still be able to visually see that link to the page. A couple of other linking features that are cool to note, you can also use it to link times or people. Let us go ahead and type in at, and I have the option to mention a person, page, or date. Using this I can also link pages and it's going to work just like the link feature. But you can also mention people. If you're working in a team with someone else and you mention a name of a person, that person is going to get a notification that you mentioned them. It'll appear in their updates in the sidebar and then they can see, what did you mention me for so I can review that work? You can also add dates or times and set reminders for yourself. I can do at and choose Remind and then I just pick a date. I can do this natural language if I want. I can do Friday, remind me on Friday. It's going to turn blue. Friday remind me to file my taxes, for example. Now on Friday on March 10th, Notion is going to remind me of this block to file my taxes. Last way you can link or make new pages in Notion, it's similar to the open brackets, but this is just using plus. I can use Shift plus to create the plus symbol and don't hit space bar, just go ahead and start typing the page that you want to link to. If I want to link to my YouTube Side Hustle, I can just go ahead and link it that way too. That's all I wanted to cover in this video, how to link pages together and I will see you all in the next one. 9. Simple Tables: At this point in the course, we've covered pretty much all of the basic features in Notion. To be honest, for beginners, this is a great place to just stop watching the course and just start playing around and figuring out how you want to design your Notion workspace. I actually think it's better sometimes to play around with less features and really figure out what's missing from your workflow before adding on those other features. Anyways, that's just my two cents. I say that because for the rest of this course, we're going to start diving into a bit more of the intermediate and advanced features in Notion that you may or may not actually need, but if you learned, it's really going to supercharge your workflow. Without a guide, they'll definitely take you a lot more time to incorporate into your workflow. That's why I'm here to guide you to bridge that gap a lot quicker. Let's start by learning simple tables in Notion. To do this, we're going to go back to our personal dashboard by using the breadcrumb trail. I'm going to close out the sidebar and let's just start doing it in our school tab. I'll click on the school page. I'm going to choose a new cover and a new icon. Let's just put some books here because everybody always chooses books for school. I'm going to make it yellow just to make it pop out a little bit more. I'm going to use an empty page template. As a student, something that you're probably going to have to do a lot of is compare things or organize different ideas together. Notion's feature is really great for this. It's like a simplified Excel sheet. Let's say that in my anatomy class, I'm just going to go down, create a header number 2, call it Anatomy. Maybe I'll put a bone icon at the beginning here. Let's just say that I'm learning about different kinds of bones, we just made a bone. and I need to compare and contrast a couple different kinds of bones. I want to make a table. To make a table, like any other block in Notion, I'm just going to hit backslash and I can type in table. There's going to be a couple of different kinds of tables you can make. I'm just going to use this simple table at the top here, and that is immediately going to create this two-by-two table that looks like any typical table you might find in Excel or something similar to that. We can customize this table to our liking. If you hover your cursor over the table itself, you're going to see all of these different options appear, like the plus sign here. I can just click and drag this to the right or left to add more cells if I want to create more columns. Likewise, I can also do the same at the bottom by clicking and dragging to create more rows for how many cells I want to. Let's go ahead and pull this back. Since we're only comparing two different types of bone, we're going to want just two columns here. Instead of creating more cells, I can actually just hover my cursor to show this blue line and click and drag this to expand how big the table I want it to look like is going to be. Then I can actually just rearrange and resize these different cells themselves. That's a bit better. You'll also notice that if I click on any cell itself, that cell is highlighted so I know what I'm editing and the table options actually also appear at the top. I can click on this button here to instantly fit the table to the page width and make them even, which is a lot easier than trying to manually move and rearrange the size of the cells. I can also click on the Options button here to create headers for the columns and the rows if I want to label this table. I do want to do that. I'm going to click on both of these toggles, and it just highlights those so that I can now label my table. Let's go ahead and rename this table from anatomy to spongy versus compact bone, which are like two different types of bone. Top here, call this spongy bone. Over here, I'll call this compact bone. On the column over here, I will write different properties of bone that I'm trying to compare and contrast here. Simple table. Nothing super fancy at all. You can also reorganize the structure of a table by just clicking and dragging on each row or column that you want to, and it'll just easily rearrange them. You can also click on the six dots of those specific columns and rows and either clear the contents of everything in that row. I'll use undo here with Control Z. You can also add a column or row above or below that section or you can also change the color to something different. Let's go ahead and choose blue, for example, and you'll see that this entire thing becomes blue. I can do the same for here. I can make this all read, for example. A lot of really flexible customization features to make your tables stand out more for whatever you're organizing, whether that's stuff for school, whether that's, you're planning a trip, you're organizing an event for something. Simple tables are a really easy way to visualize and start thinking without having to worry about complex formulas or structures or anything. I do want to point out that if you go to the top right of your tables, click on the dots, you do have an option to turn your tables into databases. For example, if I click on turn into database, it'll automatically turn this table into a database and then you get a lot more customization, which we'll cover in the next videos, about databases. I'll use Control Z to undo that, and I will leave you with a simple table in Notion. 10. Database Overview: For these next few videos, I'm going to go into the next bread and butter feature of Notion which makes it stand apart from all other tools like this, which are databases. When I think of Notion, I think of blocks and I think of databases. There's a lot to cover about databases, so I'm actually going to split it up into three different videos, this first one just being the overview. First, what are databases? Databases are groups of pages that can be organized in different ways. An example is to think of databases like filing cabinets. We put papers into filing cabinets. But inside the filing cabinet, we can probably also organize it in different ways. We can alphabetize them, we can do it by color, we can do it by type of papers that they are. This is conceptual, but I think it'd be a lot easier if I just show you in Notion. We're going to continue making a school personal dashboard, let's say for something like physics class. In physics, let's just start off by listing off all of these different lectures or topics that we might cover in physics. I just brainstorm a random list of physics lectures. Let's just go ahead and also highlight all of these. Click on the dots to turn them into pages. Now let's go ahead and continue making our database. To make a database, remember everything in Notion is a block. All we're going to do is type in backslash and type in database. Now you'll see a couple of options appear here. We can either choose to make an inline database, which is just going to make a database in the page, or we can make a full-page database. I'm going to choose inline. There's actually no difference in an inline database or a full-page database. It's just how you want to display it in your page in Notion. This is what a database looks like. I'm going to call this database Physics Class. Just so you believe me that there's no difference, if I click on the three dots next to this database, I can also click on "View database" and it's just going to show me that this database is also its own page. And like all pages, we can add a cover to it and I can add an icon to it as well, like that. So databases are just pages in Notion, but we can also just embed them inline like this into the page itself. Then from here, if you click on the dots, you can also hide the database title if you prefer to keep it cleaner, just the database. When you create a new database like this, you'll see that it already comes pre-loaded with three pages. Remember, each of these databases is a collection of pages. I can actually open each of these pages to be their own page and I can delete pages if I want just by clicking on these checkboxes to select all the pages that I want, then I can click on "Delete" right here to delete all the pages. Because databases are just groups of pages, if we've already made pages outside of a database, we can also just move them into the database. For all of these physics lectures that I've created, I'm just going to click and drag to highlight all of them, and I'm just going to drag them directly into this Physics Class. Now we can see that all of these pages are now included in that filing cabinet in this database. I just put all these pages that I had sitting around outside and we just put them inside this database. What that's going to do is help us organize all of these pages for physics class in a much more granular and much more specific way. Let's go ahead and start assigning properties to organize this information. The first property that is automatically also created when you make a new database is tags. Let's say, for example, these first four lectures are for exam number 1. I'm just going to click on the cell beneath tags to add a new tag, and since I haven't created one yet, I can make one now. I'll call this exam 1. Then I can hit "Create" and create. Now I'll see options for which tags we have available. I can go ahead and also click on exam 2 to make another option. Click on exam number 2 here. The bottom area here shows how many different options there are for these tags. At the top shows what I've actually tagged that specific page with. Let's just say that this mass and acceleration lecture is only for exam 1. Lets x out exam number two so that mass and acceleration is tagged with exam number 1. Now of course, I can just go down and manually enter in each of these exams. But here's another trick. If you just click on the cell that you want and you see this little dot at the right corner here. If I just click and drag, it's going to copy all the properties of that tag to whichever cells I want. If I just drag it down to these first four and I let go. It's going to automatically apply exam one tag to these first four lectures. Then for these last three, let's say these are part of exam number 2. Let's Just go ahead and click on the dots next to exam number 2 because I want to change the color of it to blue maybe, and of course, you can also edit the name here if you messed up or something. X out. Again, I'm just going to click and drag this so that I can apply in exam number 2 for these last three. Awesome. If you click on the property itself right here, the property of tags or the property of name, you can also rename that if you want to. Let's just say that this is going to be exam. You can also see all the other settings for that specific type of property. You can also resize the properties. I'm just going to do that just like we did with the table in the previous lesson. Let's go ahead and add a few more properties. To add a new property to a database, just go ahead and click on the plus sign right here next to the property header and you can choose a new property to organize and classify this database with. I'm not going to cover all of these different properties. You can experiment with it for yourself. But I do want to show you a few that are really cool and some of my favorites. First one being status here. If I click on "Status", it will create this to-do property where I can track the status of my pages. By default, they all start off as not started. You can change the status of any of them to in progress or done. For example, I'm going to x out of that. If let's say that I went to a lecture for mass and acceleration, now I can change this to done. Or let's say that I'm reviewing for my kinetics lecture and not finished yet, I can just click on it and change the status to in progress. Right now, I can just get a bird's eye view of the status of all of these different lectures. These are obviously just the default names. But for any property, if you ever want to edit them at all, you can just go ahead and click on the property name itself. Go to Edit property, right here underneath type, and then you can edit that property itself. You just got to play around in this setting area to see all the customization options we have for every property. First and foremost being we can change the name if we want from status to something different. I can show it as checkboxes like that, or we can have it as select where we can see the names out themselves. We can even add more options for the not started area, for the in-progress area, or the completed area. For example, if this one is done, I can also add another option called not tested, just in case, for example, the lecture is not going to be tested, then I would also want to know that so I don't waste time studying it. Of course we can also just click on the six dots to delete properties as well. Let's go ahead and add another property now and I'm going to choose this one, date. I can choose to display it in 12 or 24-hour formatting. I prefer 24-hour formatting. That's just the old doctor in me where in the hospital, we always tracked everything by 24-hour date. Then I can also choose how I want to display the date, whether the full date or month-day-year, day-month-year, depending on what country you live in. This might be different or relative, meaning relative to today's date. Would you want it to say tomorrow or next week or something like that. What I can do with date now is I can assign dates for each of these lectures that I'm about to attend. Let's say that this first lecture is going to be next Monday, this one's going to be next Wednesday, this one's going to be next Friday, and these are all Monday, Wednesday, Friday classes or something. I'm just going to go ahead and choose all those dates in order and now we can see that I also know when these lectures are going to happen along with the status and for what exam. You can also click and drag just like tables to rearrange them in a way that you like more. You can also click on the cell where that property is and see more granular settings for each cell. If I click on March 13th, for example, I can choose a different date, of course, if I wanted to, anytime in the future or anytime currently. I can also set a reminder for it. If I want to be reminded of this event coming up that date, then I can set it to remind me right here. I can also make it at time interval. So if I want to set an end date for maybe tomorrow or something like that, I can do that. It shows me a date range. I can include time if I want to show if I'm planning specific calendar, stuff like show what time it goes on for. I can also, of course, click on date, format, and time zone and it'll bring up those same properties before, but in addition, a different time zone, just in case I want to choose a different time zone where I'm living or for that event. If I x out, you'll see that this now shows a date range which can be very useful when you're planning events or managing your tasks and stuff. We had this one as the one with the date range, so I'm just actually going to remove the end date and remove include time and x out back. There are obviously a lot of other properties you can play around with in here. If you press on the plus button, of course, you can scroll down and see all these different options you have. You can just have a number property, you can have a text property where you literally just type in notes, reminders or notes if you need to. I do want to highlight the difference between select and multi-select. Now, multi-select is the same as select. They're both tags but obviously as the name implies, with multi-select, you can choose multiple tags for each of your properties and with select, you can only choose one tag. Actually, if I go back to my exam here and click on exam, I actually might want to change the type from here for multi-select to just regular select, because it's unlikely that these lectures will be on multiple exams. Let us go ahead and click "Select". Now I only have the option to choose one property instead of multiple properties on the same cell. You can choose other users if you want to. If you're working in Teams, People is really good. You can upload files and media. You can put URL's, emails, phone numbers. I just do want to mention also that some properties like these last four right here, created time and created by, last edited time, last edited by, these really can't be edited for obvious reasons because note, they'll automatically display those properties. You can't change the created time of something to a different time because that's when you created it. Some properties like this, you can't edit them and they're just really nice to have; just another way to organize your information. That was just an overview of databases. They can let us display, organize our pages and our notes in unique ways, and allows us a lot of customization in different workflows. That's all I want to cover in this video. In the next video, I'll talk about database views. 11. Database Views: Let's talk about other ways that we can express visually what we see. We are just continue building off of this physics class, a database as we build out our personal dashboard. At the top left of every database, above the title, you going to see the header and options for different views of your database. Currently, I have this database organized in a table right here. Well, we can add additional views to our database using the plus icon next to the table. I'm going to click on the plus icon, and you'll see that I'm able to choose between six different types of views to display this in for table, board, timeline, calendar, list, and gallery. They all look great and there can all be used in different ways. I'm just going to call this calendar. I'll choose the calendar option. If you scroll down a little bit, you can also see some settings for what you want to display in that specific database. You can choose, do you want to hide the name of the database like we did before? If you want, you can show a calendar by date or by its created time. We can also have a calendar display the whole month, like it is currently, or just a week-by-week basis if you'd rather have just a smaller, more compact view. You can also decide if we click on a specific page itself, whether that opens like a center peak of the page or it opens a side peek, or just opens it into a full screen. I'm just going to keep it as a center peek and let's click on Done I'm going to X out of this current view. If I scroll down, we'll now see that the physics class is organized by a calendar, which is really cool. Calendar view is obviously great for classes. You can see when your upcoming lectures are for this specific class. Obviously, I only see one class right now and that's because you can tell that I'm in the wrong month of my calendar. Here's the trick. If you just click on today, at the top, it will bring you back to today, which will be circled in red. Now I can see all of those different lectures that I had filled in previously in the table view of this database, and you can cycle between different database views at the top by just clicking on the tab. This is being a table and now we have a calendar view of that exact same information. Now let's get a little bit more detailed with each view. For each database view, like the calendar view or the table view, we also have the ability to display or hide certain properties from a bird's-eye view. Let me show you what I mean. If we go back to the top right and click on these three dots to edit the layout, I can go over to Properties and open properties, and you can right now see that all of the properties that we had created earlier in the table view, they all have this eye with a slash through them, meaning they're invisible. If we want to show these properties on the pages themselves, we just have to click on the eye to expand them. Now we'll see that I can display all of these details directly on the calendar if I want to, I can see the status of each of these lectures from a bird's-eye view and I can also see what exam they come from. You can also just directly add more properties right here as well. If I want to click the new property and I can choose more properties that I might want to add to physics class. Now, the really cool thing is that just because I have these properties shown on the calendar view, that doesn't mean that I have to show these same properties on the table view. If I go to table view, for example, I can also just double-click on each of these properties to pull up the Properties tab. I can also just use a hide and view and if I don't want to see certain property. Actually, I wanted to get rid of this creative time. This is not something that I need to see. I'm just going to click on it and click on "Hide and view." That doesn't delete the property. It still exists for these pages, but doesn't need to show up here because that's not that important to me. Let's go back to the calendar view now. Something else that's cool about the calendar view is that you can actually also just click and drag to rearrange items around. Let's say for example, that my professor decides to switch the date of these two lectures, I can just click and drag this over and move this one over to the left. This is also another good way to organize and plan a calendar for yourself. We're getting a lot more customization as we can see, but we can go even further with this and now group information inside of our database views. Only certain database views can be grouped. I think it's the table, its list, its board view, and gallery view. I don't think calendar can be grouped, but let me show you what I mean. I'm going to create a new view called list, just to show you what it looks like. But now we can also group these differently. I'll click on "Done." You can see how this is different from table view. Table-view being like the classic hashtag table-view and lists just being a list of all of those different pages. If I go to the top right and click on the three dots to edit the view, you'll see that some views like I said, have this group option right here. If I click on "Group," I can choose a property to group these pages by. For school, something that you might want to do is group each of your pages by which exam there for. For example, I'll click on exam here. What that's going to do is that's going to group all of my pages by the exam. I can actually just use these toggles to close it off but I don't want to see the lectures for exam number 2 because I'm only working on the lectures for exam number 1. You can group pages in different views for even more organization. Now because it already shows exam 1 up here, I probably don't need to also see exam on the right side in this property. I'm going to do is just going to hide these from this view. I'll go back up to the top. I will go down to Properties. Click on "Properties." I can just uncheck exam here because I don't need to see that exam on the side since it already appears on the top. But I probably do want to see one that lecture is going to be. I'll click on "Date" and I'll go back. One more thing I want to do, let's go back to group and check out the group properties here. I can also have this on to automatically hide empty groups, for example, that no exam was empty because all of my pages had this property on them. Then I'm going to X out of here. Then now we can see on the right side it shows when these lectures are, as well as what exam they're grouped underneath of. I highly encourage you to go ahead and continue exploring the different views here like board view, which is great. It gives you this Kanban board where you can move items around or see things in a different way. Gallery view is also great, just play around with different database layouts and play around with visualizing different properties in creating new properties to get granular with your personal dashboard. That's all for this video. In the next video, I'm going to finish off talking about databases by covering, filtering, and sorting. 12. Database Filtering and Sorting: Let's finish learning about databases by talking about filtering and sorting. Go ahead and just hover your cursor over the database to reveal all the options. At the top, you'll see a filter and you'll see sort. If you click on "Filter", you'll pull up the filter menu. We can choose to filter what we see in this database view by different properties. For example, if I wanted to see only the classes that were in progress for me in this physics class, I can filter by status, and then I can choose only the ones that are in progress or I can choose the ones that are only completed or I can choose the ones that I have to do so. Then if I extend that, you can see now that I only can see the ones that have a status of not started yet. Obviously, the other ones weren't deleted. I'm just filtering what I can see right here. You can add as many filters as you want to each database to get very specific with what you like, just add another filter, for example, and maybe this one, I will only want to filter by exam number 2. I can choose exam number 2 here. If I X out again, it'll now only show me exam number 2 that has not been started. Use case could be like after today's lecture on Newton's laws, I can change, not started to in-progress. It'll disappear from this view. I can rename this view, for example, by clicking on the name itself, hitting "Rename" and call this upcoming lectures. That actually now changes the view to where I have this tab that's called Upcoming Lectures, the ones I haven't done yet. Then if I go to my calendar, I can see all of them. Just a way to stay organized and just see exactly what else I have coming up instead of displaying everything on the same page at the same time. Its filters are not permanent at all. If you just click on "Filters" again, I can click on this little drop-down menu next to the filter, hit the three dots, and then delete the filter. What I can also do with filters is create filter groups. Now, these are a bit more complicated. If you click on the dots again, you can choose add to advanced filter. This is going to create a filter group. Filter groups just use and, or statements to generate different combinations of how we want to manipulate the information. I already see that I want to filter this by exam number 2. I can click on Add filter rule. I'm just going to choose Add filter rule and I can choose and, or statements to filter this information further. In and statement means that it's only going to show pages that both of these are true for. If I want it to show only exam number 2 and I wanted to show me for all the ones that are status not started yet, it's basically created two filters now. Only the pages that fulfill both of the requirements for both of these filters are going to appear here. But if I change this from and to and, or, that just means at least one of the filters in this group of filters needs to be fulfilled. If I change it to or, we'll see that a few more options come up, because now, I'm telling Notion if it's not started or if it's exam number 2, it will appear in this database view. Next to filter, you'll also see Sort. Now, Sort is similar to filter, but it's not going to remove anything from the page currently, it's just going to reorganize how they're displayed. You'd probably mess with sorting a lot on when you're shopping online or something, and you're trying to find the lowest price or the best price or the best match or something. It's exactly the same in Notion. If I click on "Sort", I can choose to sort the information based on properties. For example, if I choose "Date", sort by date ascending or if I do date descending, it'll do the opposite. It'll basically just display these dates backwards for me. Just like how we can make filter groups, we can also make sorting groups. If I add another sort, for example, I can sort this by exam ascending or descending again. You can sort multiple things at the same time. But sort groups are a little bit different than filter groups because you can't do these and, or statements. What actually works for sorting groups is the one that you have on top will be prioritized in sorting. Once this sorting is complete, it'll move on to the next sort. Let me show you what that means. Currently, I have date set to the top sort, means that Notion is going to sort everything in this database by date first. Then only once date has been fully sorted, now, it's going to sort everything after that by exam. You can see that's useless here because if I change exam from ascending to descending, it doesn't really change anything because the date sort takes priority. But let's just say that I switched the exam to ascending and then I move exam above date. Now, we'll see that everything changes a bit because exam is now on the top. It's going to sort by exam first. Then after it finishes sorting by exam, then it sorts by date. Now, we can see that the dates are descending based on the group of exam. If I change this to ascending, they'll flip. I think this sorting makes much more sense for our class. Using the combination of database properties to organize our pages. Also, including different layouts to reorganize our information and then using sorting and filtering to manipulate what we see. You can really see how powerful Notion databases can be for your personal dashboard. That was a quick start to getting the hang of databases, there are actually a lot of other features and databases that I didn't even touch in any of these videos, like creating templates for database views, like locking the databases, creating sub-items and stuff like that. I just really encourage you to play around with databases a lot more and slowly start adding on these additional features, which is going to be the best way to learn. But this should give you a great head start in understanding how they work. 13. Database Formulas: Now I want to briefly touch on what I consider to be some of the more advanced features of Notion, which are formulas and then relations and roll-ups. Because this is a beginner Notion course, I'm not going to go too in-depth in those features. I just want to show you generally how they work, but I will provide some resources for you to further explore that area of Notion if you're interested. In this video, let's start with formulas. Formulas are a type of property that you can add in your database, and they do require a little bit of background knowledge about coding, Marley syntax for coding, but it's not completely necessary. I had zero prior experience with coding formulas and mathematics and things like that and I was able to learn it just fine. To demonstrate formulas, we're going to continue building our personal dashboard in our school section. Let's go ahead and create a new database for all the different school contexts that we might have, we'll create something called a CRM. I'm just going to go to a new blank blocking Notion, Backslash inline database, I'll create a new one, and let's call this one Contact Lists for School. In this database, each page is going to be a contact page for each faculty member or someone else that is related to my schooling, for example, I'll call this first one Dr. Jones or something, maybe, Dr. Matty, which is me and then Dr. Mike, my brother, for example. I'm going to delete tags here because we don't really need it. Let's create a formula property. To do that, I'm just going to click on the plus here, search in Formula and click "Formula". All the formulas have this sigma symbol, just so we can remember that they are formulas. I can X out here, and now, let's go ahead and start editing the formula. To edit the formula itself, just click on any empty cell in that column, and it'll bring up this formula editor here. It can seem very complicated, but I'm going to try my best to simplify it for you. Think of formulas like functions in Algebra or Mathematics. We put some input into this equation and the formula is just going to spit out the answer, and we have control over what those inputs or those variables are. For example, in this formula right here, if I type in 2+2 and then I press "Done", we'll see that formula spits out 2+2 = 4. That's a really simple formula. Now when things start to get really interesting is when we start changing those inputs, those variables, into other properties that we create in the database. Let me show you what I mean. Let's say that for some strange reason, each of these professors owes us money. I'm going to click on "+" new and let's create some new properties, I'll call it Number. Let's call this one, maybe they owe us for food and I'll choose, right, and I'm just going to duplicate this property twice because we're going to have them owe us a couple of different things, and I'm going to move this first food back over here. Let's call this second one, they owe us money for rent for some reason, and they owe us gas money. I'm going to just resize this so it's easier for us to see what's going on. If you click on the "123" next to the cell, and you can actually change this to what kind of number. I'm going to use US dollars because I'm in the US, but you can change this to any kind of currency, if you're from another country. I'm just going to pick USD for all of these three. Let's say that they all are so many, like $10, $20. Let's go back to our formula now, so I'm going to just go ahead and control, delete the entire formula. What we can do is scroll through the formula list and we can see all the properties we have. We have the name, which is just like the name that corresponds over here. We can see food, rent, gas, food, rent, gas. Properties just show us all of our properties. The cool thing about the formula editor in Notion is that even if you're brand new to formulas or coding in general, if you just hover your cursor over the different variables that you can put in, Notion will actually spit out some examples of what that syntax properly might look like. For example if I just put in property for rent, it's going to give me 20 because I have 20 as the answer to property rent. If we scroll down, we can choose some constants like e and pi if we're working with actual mathematics and stuff, true and false being like check-boxes. We also have operators, we can do if statements, if something is true, then return this. If it's not true, return something else. We have the basic mathematical functions like add, subtract, multiply, divide, and then we have more complex functions like conjoined slice, more complex math stuff. Then these date formulas too, which can get very interesting and very complex. Not going to touch on a lot of these, but again, I will show you at the end of the video how to find some more resources for that. For this example, we're just going to do a very simple formula again and just add all three properties together, food, rent, and gas. So what I'm going to do is I'm just going to click on food, and you'll see that it automatically populates the syntax that I want for it, so I don't even have to know if I'm formatting it properly. I'll hit "Space bar", I'll hit "+", and then let's choose rent, and then I'll do plus, and then I'll choose gas. Now, it's added in all three of those properties. I don't get any warning signs that I did something wrong. If you have entered in a formula incorrectly for some strange reason, then you're actually going to get this red flag message that tells you what is wrong with your syntax, so if I delete that k, it should be good. For example if over here I have an extra parentheses for some reason, it will also tell you where you have that problem. So unexpected, right parenthesis at character 13 and you can count for yourself 1, 2,3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, so this is the extra parentheses. It's wrong, I delete that, it'll be good. Now we can see that control enter to accept is available, meaning this function is working properly. I'll click on "Done", and now we'll see that it's a very simple function that we just did. It just added up all of the items in these properties together. If we change the values here, of course, it's also going to avail time as we continue adding numbers. Let me do another quick one just to demonstrate another feature of formulas. I'm going to create another property here called date. Let's call this birth date because I'm a good student and friend and I want to know when my teachers birthdays are so that I can wish them happy birthday and get them gifts and get on their good side or something. Let's say that Dr. Jones was born in March 6th, 1950. Now I'm going to create a formula that tells me how old they are so I don't have to do the math myself to figure that out. I'll create another formula here using the plus icon, and let's call this one, how old are you? I'll X out. Then now I'm going to click on the cell again to create a new formula. In this case, I'm going to use a different formula function, I'm going to use date between. So now if I hover over date between, remember that it tells me how I might use this formula in the syntax between it. It tells me that the first thing it's going to write is date between, and then it's going to give me a parentheses, and I have to enter in two dates, fault letter followed by commas. Then finally, I had to determine how I want those dates to be given back to me. Do I want it to give back in years, quarters, months, weeks, days, hours. Since we're talking about how old you are going to be doing this in years. Let's go ahead and click on date between. We're going to choose the first date being today. We're going to choose now right here, and it's going to give me now. The syntax shows I have to close that parentheses to make this function properly. So I will close that parentheses. Remember that day between it said I had to split this up by a comma, so I'll do a comma, I'll do Space bar, and then now I'm going to scroll to my property called birth date because I know when they were born, and I'll click on birth dates. I will again do a comma because I now want to then add in how I want this to return the function to me. Let's type in years. Then let's close off this with another parentheses. We can see that this entered in properly because I got no red flags. Let's click on "Done", and it will now return to me the birthday of each person as a formula, and if I change the birth date, it should also change accordingly the date that is presented here. If and once you get more comfortable with formulas in Notion, you can really start to expand your workflows and then create something like what I have to go over to my study dashboard, for example, where I have the last review date, automatically apply for the last time I review my topics or in my assignments. I have formulas that automatically tells me how many days left I have to procrastinate on my assignments or my exams and stuff. In my Task Manager for example, I have formulas that will tell me if I miss deadlines or early on deadlines. If you're starting to explore and go down the rabbit hole of formulas, one of the best places I would say to start learning about them is if you click on any formula, here at the bottom, you'll see this option, next to a question mark saying, learn more about formulas. You can click on that and it'll open up a Notion page for the Notion help database. There's a lot of written information about how formulas work and what each individual function and property does. This is a good resource to fall back on to figure out what's formulas actually do. But I would also recommend you head over to the Notion Reddit page. On the Notion Reddit page, a lot of people in the community are asking questions, giving each other formulas and helping each other build perfect workflows for themselves. Anyways, that's all I want to cover in this video. Just a basic introduction to formulas, how you might use them, how you access them, and I will see you in the next video. We talked about relations and roll-ups. 14. Database Relations and Rollups: The next and final advanced features I want to cover in Notion are relations and rollups. Remember again, this is a beginner Notion course. If this is out of the scope of what you care about or what you need, feel free to skip this video and move on to the next ones. I won't be hurt by that. But if you do want to learn a little bit more about how relations and rollups work to start connecting databases together and really making these very intricate workflows, then keep watching. Relations will connect two database pages together and rollups can be used after we have relations to then show other properties related to that page. That definitely sounds confusing out loud. So let's just hop into Notion to see how they work. I'm just going to continue demonstrating in our school portion of the personal dashboard. Let's just say that I want to link this contact list to my physics class. Because sometimes in school, which was true for me, at least, I had different professors teach a class. Maybe Dr. Jones is going to teach these first two lectures and then Dr. Maddy is going to teach two more lectures, then Dr. Mike can teach the rest of the lectures. We had different professors at different points, even in the same class. So it could be useful to link these professors themselves to the lectures in my physics database, so that I know who taught each lecture and I can keep track of that. Let's go up to the physics lecture and click on the Plus New icon to create a new relation. Go ahead and click on relation and then now it's going to allow me to choose which database I want to relate this physics database to, which one I want to link it to. Because the name down here is contact list for school, let us choose the contact list for school. Now it shows that this database is going to be related to the contact list for school database. I don't want to set a limit because I want each contact to be able to be related to many different pages in my physics class. This button right here, to show on contact list, this just means do we want this to be a two-way relation. What that means is right now this relation appears in my physics database. But if I also want it to appear in my contacts list, then I would click on this switch and will now see that this becomes a two-way relationship, where physics is going to be related to contact list and contact list will also be related to physics. I'll click on "Add Relation" and then I'll X out of this property right here. Next, I'm going to go up to my edit, view, and layout. I'm going to go to my properties and I'm going to make sure that contact list for school is shown. I'll X out of that. Now we'll see that contact list for school shows up here and it also appears in my contact list for school because I made that a two-way connection. Cool. Now that this relation is set up, we can start linking different pages of database. I'm just going to go ahead and click on this cell under contact lists for school and choose a page to link it to from the other database. Let's say for an example, that Dr. Jones is the instructor for these first two lectures. I'll click on "Plus" next to Dr. Jones's name. Since we had no limits assigned, I can actually assign multiple if I wanted to. For example, if they co-taught a lecture, I can put another person there, but we don't have to. I'm going to X out of that. Remember I can click and drag on this corner, at the bottom-right of the cell, to copy and paste that to another cell as well. Let's say for these next two lectures it was Dr. Maddy who was teaching them. I will again click on "Drag". Let's say that Dr. Mike teaches these last three lectures. I'm just going to click and drag, and boom. If I scroll down to my contact list for school database, remember that each of these are pages, we'll also see that they're related to these different physics lectures and they have multiple lectures in them. Likewise, if I open up the page itself in its own window, I can see in the properties area of this database page that is also linked to those lectures. From here I already get a bird's eye view of when I open up Dr. Jones' page and maybe I want to email him or say something, I can see all the properties about him. I could see that he taught me these two classes, he owes me this much in rent for some reason, and how old he is. Likewise, if I go up to my lecture page and open it up in a side peak, I can also see the associated professor who was teaching this class. Those two-way relationships are really cool to keep everything organized for multiple pages at the same time. Now we're starting to unlock a lot of new workflow features we have to link databases together. But as always, we're going to go a step even further now and add rollups into the mix. Rollups are a little similar to relations, but they're a little bit different. You can only add rollups to databases if they have a relation already. For example, I'll click on "Plus New" to add a rollup, which has this magnifying glass feature here, and I'll choose rollup. Instantly, it's going to ask me to select a relation. If there's no relations in this database, then I won't be able to actually add a rollup in. Go ahead and click on "Relation" to select it. I can see all of the different relations that are in this database. Yes, what I'm implying is, you can have multiple relations for different databases and it can get really organized and complex. But since this one only has one relation, we only have one option to choose from. Let's go ahead and click on that. Right off the bat, you can already see that the same thing appears in both the relation and the rollup and that's just the default of rollup. What rollups do is they look at the relationship between the two databases and they can display a different property in that relationship. For example, mass and acceleration is linked to Dr. Jones's page in the contact list for school. We can see that right here. Dr. Jones is linked to mass and acceleration. What rollups can do is now that we know that this row right here is linked, we can use rollups to display any one of these properties in the physics class. I can display the food, rent, gas, formula, birthday, or how old you are property in this database. Think of rollups as giving another sneak peek view into the database that it's related to. We can edit what the rollup is going to show by this little pencil icon right here that says Configure Rollup. I'll click on "Configure Rollup" and we can see what relation it's currently rolling up. I can choose a different property to show. By default it shows the name, which is Dr. Jones, and it's showing the original value. Let's go ahead and click on name and we can choose a different property to show. Let's show, for example, how old are you. If I click "Out", then we'll see now how old each of those contacts that we linked shows up as. The thing about rollups is if you click on "Configure Rollup" again and you go to calculate, you can actually tell the rollup to do another calculation about the output. If I click on "Show Original", we can see that it can do a whole bunch of different things for me if I want to, as opposed to just showing the original value of how old. For example, I don't think I could do anything there. Let's just click and choose a different property to show. Maybe we'll choose gas, for example. As you can see, Dr. Jones has nothing in gas, but Dr. Maddy and Dr. Mike do have $20 and $40. Something we can calculate. I can calculate something different than just showing the original value. Let's just say, I want it to count for me how many empty cells there are. I click on "Empty" and I'll X out again. We'll see now that Dr. Jones has one in the rollup and all the other ones have zero. That's because in the gas column there is one empty cell over here and these ones have zero empty cells. The rollups spit out to me that there is one and zero empty cells. As you can see, using the Rollup Calculate feature, we can actually show a lot of different properties. We can get very granular and very unique and specific in what we actually display in the other database. Again, this can get very complicated and it might be hard to imagine what you would actually want to show in the other database. So I'll give you some examples from my own personal database. If I go back to my study one, for example, if I go to the study dashboard and into my curriculum view for each class, like this is my physics class, for example, I have a relation here telling me how many notes I have for each lecture. If I open up this lecture itself, and let's say I create, I don't know, a whole bunch more notes reviewing this topic here, and then I close out, we'll see now that the rollup is telling me how many nodes are in this lecture here. From a bird's eye view, without even having to open up this lecture and scan through to count how many lectures I have, I can just see from this page right here, oh, this lecture has seven notes. These ones have zero because I didn't take any notes for those classes.That's just one other cool way of using rollups. Again, there are so many use cases. I definitely encourage you to go check out the Notion Reddit page. Ask other users, ask other people how they've been using rollups in their own workflow. Google it, YouTube it, and find other use cases for yourself if you're interested. Please share below what you find out and how you end up using them. That's just a quick primer on using relations and rollups to further organize your databases. Hope that was helpful. That was the last advanced feature that I was going to cover. Remember, this is a Notion basics course. You don't have to learn these features. I definitely recommend you using the bread and butter stuff, just learning the Blocks Editor and how databases work initially, and then adding these own if you're interested. I will see you all in next video. 15. Templates: Hey guys, so just a quick video about templates. When you're first learning how to use Notion, I actually think it's better not to use any templates and learn the basics. Learn the fundamentals of how everything works like blocks, pages, databases, and all that stuff and then once you get that stuff down, you can start to think about how to design and customize your personal workspace. The cool thing about the notion community is that you can find dozens or even hundreds of different templates that people have posted for free and then you can duplicate those templates into your own workspace and then manipulate them to fit your own needs. Some templates are paid, most templates are free, I would say so you can just mix and match, duplicate whichever ones you want. A good place to start is directly a Notion. If you open the sidebar up, again, I'm just going to use the hot key command, forward slash and in the sidebar, if you go down to templates and click on the templates button, you can browse all the different templates that notion provides for beginners or for whatever project that you're currently working on, like a to-do template. You can have a projects and tasks template. Maybe if you are a designer, you want to have a design sprint template. There's really so many different templates that are just available in Notion itself and if you can't find any templates that are really catching your eye, you can actually click on more from the community and it'll open up a browser page for you to browse the Notion template gallery and from here you can see all of the different Notion templates that are featured from the community and Notion picks a few of their favorite ones to display on the homepage but you can really just scroll on the side and find templates in whatever category you want to from marketing, from personal stuff. There's like power generators now. There's lot of really interesting templates that are out there. You can literally just Google Notion Templates and you'll probably find a whole bunch of websites and resources to where you can find and buy paid templates or free templates. I think some of the best platforms to find templates on are places like Whop. Whop is a great place for a Notion templates. You just type in Notion and you'll find a lot of different Notion templates available for you to buy or use. I think Gumroad is another fantastic place to find Notion templates. If you go to the Discover section and type in Notion, you should find a whole bunch of options for Notion templates here as well. But yeah, you can just find one that you like, like this and just go ahead and you can duplicate it directly into your workspace, and it will appear in the sidebar of your workspace. Anyways, that's it for this lesson. Go get inspired by the community and start building your workspace. 16. Sharing and Collaboration: Hey guys. We're almost done with our journey. Here in this video, I want to cover the sharing features in Notion and how you might use it for collaboration with other people. One of the coolest features about Notion is their share feature. At the top right of every single page in Notion, we're able to see this Share button. Go ahead and click on "Share" and what we can do here is we can share this page either publicly on the Internet by using this toggle right here, which is called Shared to the Web, and you can copy your web link and just paste this page specifically in your browser and you'll be able to see that page on any browser. This is a really cool way to generate website pages for yourself without having to build it yourself using square spaces or something like that. What I've seen some people do is they'll create portfolios in Notion or they create like resumes and then they will just share them as Notion pages on the internet. That's just a great way to share your work with a beautiful aesthetics of Notion. Now if we go back to Notion, we'll actually also see that there are a few settings that we do want to toggle with. The first one is very important, which is automatically set to off is allowing editing. Do you want the people who access your Notion page to be able to edit directly? Obviously, this is more useful for team projects or group projects. If you want them to be able to edit it, they should be able to edit it. Do you want them to be allowed to leave comments. This is also very useful for teamwork, or if you're like getting someone to review a blog post or review a proposal or review some school essay you're writing. The next toggle is to allow duplications. Now if you have this on, then people will be able to go to your notion page and duplicate that page into their workspace. This is how people sell the Notion templates itself giving the option to duplicate them into their own workspace. Let's say that you don't want everyone to be able to access your Notion page, just a few people, then you would go ahead and uncheck this Share to the Web option and then you can just share it privately with only the people that you want to. For example, if you're working in a team, if you're working on a group project or something, you can just enter the emails of the people that you want to share this page with and you can also restrict their access if they have full access to the page, if they can only edit the page, if they can only comment or if they can only view the page. Then if you just enter their email and it will show if they are Notion users themselves or if they're not, it will send them an email telling them to sign up for Notion and then then they can view the page. Once you find the person you're looking for, just go ahead and click on them or click on "New", and then boom, it'll add that person as a guest to this page. You can leave a personalized message for them. Once they enter this page, make sure to leave comments and review the My Life area and you can decide whether you only want them to be able to see this specific page, or if you can invite them to your entire workspace,. Just be very careful about using the invite to workspace because that will build them as the full number of your workspace depending on what plan you are currently on. Click on "Invite" and then it'll send an invite to that person. Now if you click on "Share" again, you'll be able to see who has full access to this page from the people that you've added manually. It'll also show their status if they're guests or if they're actual members of your workspace, and then you can of course, remove access to them by clicking on this drop-down menu here and then clicking on "Remove" to remove them from this page. Next let's talk about collaboration. Obviously if you share your page with someone and you grant them access to edit or leave comments, then they can actually make edits to your page. You can leave comments for people in two different ways. At the top of every page, right below the icon, there's an Add Comment button. By clicking on this, you're going to just go to the global comments for that page and I can leave comments here for my team members to see. I can even at them, if I know they are Notion users, just to remind them to see this comment. It will actually update and notify them as well. I can also link and attach files like images or PDFs or videos if they also need to see that. Then I can just go ahead and click on this up arrow and it'll leave a comment on the page for them. The next way you can leave comments is actually highlight over any texts you want to comment on and then click on this "Comment" button. What that's going to do is highlight and underline in yellow that specific part and you can specifically leave comments, also add files and at them. I can comment here, it'll change the wording here to daily tasks instead. Hit the up arrow again and now we'll be able to see all the comments are going to be shown on the right-hand side of the screen. It's going to show who left the comment and also where that comment is. If I highlight over the comment itself, it's going to highlight and show that I'm actually looking at this comment. Then from the comment itself you can reply, ask for clarification, just like you would on Google Docs or something. You can react to it if that's needed at all, pretty self-explanatory. Then once that comment is resolved, you can just go ahead and click on the check mark right here and that will resolve and delete that comment. Same thing goes for the comments you leave on any workspace itself, you can click on resolve. Now when you at someone or someone at's you in a comment or somewhere on the page, what's going to happen is in your sidebar, you're going to get an update over here. It'll show you all the times you were mentioned, you were added, and you can also just reply to comments directly from here and resolve them from here, or archive them for the future. That's all I really wanted to cover in this video, how you can collaborate with other people, how you can update your sharing properties and so you can start working on teams and start using Notion for your personal and interpersonal productivity. 17. Conclusion: Congratulations, you've made it to the end of the course. We covered so much information starting from the very beginning, exploring the fundamentals of notion blocks and editing and filling out the lay of the land. Then we learned how to customize our workspace and add things like tables and databases to create our dream setup. I know we touched on a lot of features and points, so feel free to return to this course at any time in the future if you need a refresher on how to use certain features. As students, professionals, content creators, or learning enthusiasts, it's important to understand that our workflows are also going to constantly change. As you begin to experiment with notion, don't be afraid to change up things in your dashboard. Let's say follow your creativity and continue tweaking and improving things to fit your current needs. To wrap things up, don't forget to upload your class projects, a complete snapshot, or the full template of your personal notion dashboard to the class so we can all see it. We all want to see them and learn from them and get inspired, I hope you enjoyed this course, keep creating, keep playing, and best of luck to you out there. I'll see you later.