Notion 101: Organize your personal & work life | Janosch Herrmann | Skillshare

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Notion 101: Organize your personal & work life

teacher avatar Janosch Herrmann, Tools for digital business

Watch this class and thousands more

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

45 Lessons (4h 54m)
    • 1. Introduction

    • 2. Welcome to the course :)

    • 3. Create your Notion account

    • 4. First look at Notion

    • 5. Basic blocks (1/2)

    • 6. Basic blocks (2/2)

    • 7. Discover the Notion workspace

    • 8. Project: Create your Notion homepage

    • 9. The Notion template library

    • 10. Introduction to databases

    • 11. Filtering & sorting

    • 12. Database templates

    • 13. Project: Create a meeting notes database

    • 14. Database calculations

    • 15. All database views explained

    • 16. Linked views of databases

    • 17. Groups & subgroups

    • 18. The Notion web clipper

    • 19. Project: Build a learning list database

    • 20. Special blocks

    • 21. Synced blocks

    • 22. Notion backlinks

    • 23. Notion link previews

    • 24. Database relations & rollups

    • 25. Introduction to Notion formulas

    • 26. Project: Build an advanced CRM (1/2)

    • 27. Project: Build an advanced CRM (2/2)

    • 28. Sharing content & working with guests

    • 29. Notion teams & permisions structures

    • 30. Notion tips

    • 31. Notion tips for teams

    • 32. How I use Notion (Personal life)

    • 33. How I use Notion (Work life)

    • 34. Increase your productivity with keyboard shortcuts

    • 35. Introduction to automation

    • 36. Typeform to Notion automation

    • 37. Recurring tasks in Notion

    • 38. Enhance your CRM with automation

    • 39. Introduction to Notion add-ons

    • 40. Create a super website

    • 41. Add a custom domain

    • 42. How to use Super templates

    • 43. Search engine optimization with Super

    • 44. Customize your Super website

    • 45. Thanks for watching!

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About This Class


Are you looking for a productivity tool that can replace dozens of others, help you manage your personal & work life and much more all within one easy-to-use software?

Then Notion is exactly right for you!

Notion is a new type of productivity software. Because of its flexibility, it can be used to organize pretty much everything in your life.

You need a tool for project management? Notion has got your back!

You regularly take notes to stay on top of all the things happening in your life? Notion does that for you!

Notion is unique when it comes to productivity tools, and that's what makes it so great!

In this course, we'll go step-by-step through everything that Notion has to offer, so that you will be able to understand the software from beginning to end.

We'll cover topics like:

  • Notion blocks

  • Notion databases

  • Integrations

  • Synced blocks, linked databases

  • Formulas, relations & roll-ups

  • Collaborating with teams

& much more!

As a bonus, we'll cover how to automate your Notion workspace with tools like Zapier, and you'll learn how to create a website using Super and Notion.

In addition, we'll build lots of practical projects, like a notes database, a CRM and many more!

Here's some feedback from students who have already taken the course:

Great video, so systematical and easy-to-understand! - Fariz Firdausy

Perfect! Exceeded all my expectations. - Ivor Benko

Got to know a lot of new stuff, especially on database base. Good Course, overall! - Manu Raj

I hope to see you in the course. Take care!

- Janosch

PS: Here's the link to the course resources

Meet Your Teacher

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Janosch Herrmann

Tools for digital business


Hey, I'm Janosch,  a computer science student  & tech enthusiast based in Berlin, Germany. I help individuals & small business to organize & automate their work using modern tech tools!

Check out my classes below :)

See full profile

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1. Introduction: Welcome to Notion one-on-one. In this course, we're gonna be talking about Notion, the awesome productivity software that allows you to organize your life and business with ease. Notion is an extremely flexible all-in-one solution loved by millions of users worldwide because you can basically replace any other productivity and organizational tool with Notion. You can use it to manage your tiles, manage your finances, credit content, calendar, track your progress and your goals, managed projects, and so much more. You can basically do everything that you want inside of this one software. So whether you want it to organize your personal life, your work, or your entire business. This is the right tool for you. But first of all, who am I? My name is Ganesh and I've been teaching Notion for more than two years now, creating this course, which has been taken by more than 5 thousand people across different platforms so far, has been one of the most popular notion courses out there for two years now. That's because this course covers a whole lot of topics. Getting you started from absolutely beginner level to becoming a real notion probe will start off with the absolute basics. You'll set up your Notion account. We're going to cover how a notion actually works. What's the difference between blocks and pages is, and many of the blocks that you can use instead of notion, then we'll talk about Notion databases. Learn how they work and why you shouldn't be intimidated by them. You learn how to apply filters, sorts, and grouping to your databases, how you can use the web clipper to add content to databases and many, many more features that notion has available. Then we'll go on to some more advanced stuff like Notion formulas, relations and roll-ups and sync blocks instead of notion at this point, you already know a lot about Notion. So we'll dive deeper into how you can actually optimize the use of notes, that notion, and some of the more hidden tips and features that you can use to speed up your workflow. On top of that, this course has two bonus sections. In the first bonus section, we'll take a look at automation and how you can enhance your notion workflows, automation tools. In the second bonus section, we'll cover notion add-ons. So tools built on top of motion that you can use to enhance your nursing experience. But actually also build a complete website using Notion and super, which is a page buildup built on top of notion. Along this journey, will build lots and lots of practical applications. So you can actually see how to implement different use cases instead of motion. And you can build up a portfolio of use cases that you can actually implement in your personal or your work-life. Now to top it all off, you get all the future updates of this course completely for free. So if you bought the course in the past, this new iteration of the course will be completely free to you and you get all the access to that with just the one purchase price. Next, you will access to a Q and a section where you can ask all your questions about Notion. And I'm there to help you personally with all things that you need help with. So if you ever feel stuck there for you and I will personally answer your questions. If you're still unsure about the course, please feel free to check out some of the free privy lectures down below. And that being said, I really hope to see you in the course to teach you all about Notion. See you there. 2. Welcome to the course :): Hey there and welcome to the course. And thank you so much for joining me on this journey of learning notion. Now in this course we'll discover everything there is to know about notion from a very beginner level to more advanced workflows. But first of all, I want to give you some general guidelines on how to take this course and how to get the most out of this course. So throughout this course, we'll build a lot of different templates and projects. And to make it easier for you to follow along with me, you can actually download all of these different projects and templates through the resources page which will be linked down below. These are meant to help you get started with certain workflows quicker or to compare your results against mine to see, for example, where you went wrong if something's not working correctly in your setup, if you ever need any additional help, you can always contact me through the Q&A section where you can actually just leave a question and you'll get a personal answer for me directly for any questions ready to Notion. So feel free to use that. If you just don't know how to fix the problem you're having instead of notion. And lastly, just as a quick reminder, this course is for everyone. So they will definitely be different levels of learners instead of this course. So for some people, the course might be too slow. For some that might be too fast. This is something I can't really do much about because I obviously try to balance both of these worlds, but it will always be better for one person and somebody else might feel it's too slow or too fast. So I encourage you before you leave a bad review, please try to re-watch lectures, ask questions. If you feel the courses too fast and if the course is too slow for you, you can always skip sections or watch videos in a higher speed like 1.5 or two times speed in order to get through content faster if you already know a lot of things about Notion. Now honestly, if you feel the course is terrible, then I don't want to hold you back from leaving a bad review, but I just want to kindly ask you to watch a couple of lectures and to kind of try your best to get into it before you're leaving bad reviews. Because this is the ham harms me and I'd love to see everybody have a good time and learn about Notion. So again, try it out before you leave a bad review. Ask questions and therefore you. And then we'll all have a great time running notion. Alright, that's it for this one introduction. In the next video, we'll dive right into Notion and we'll set up your Notion account. 3. Create your Notion account: Let's get started by creating your notional account. And there are a couple of different pricing plans that notion has available. So let's go over them quickly as well so that you know which kind of plan would be best suited for your needs. So the great thing about Notion is that they have a very generous free plan, which you can see over here. This is the personal plan and it basically gives you access to anything that you might need in Notion. So for most people, actually, the free plan is more than enough, especially if you're just working on your own. Now, there are some benefits to the personal Pro plan, which will cost you $4 a month. It will give you access to things like unlimited file uploads, unlimited guests, and a 30 day version history. So if you're more of a power user that wants to really do everything inside of Notion, then this might be the right choice for you. Notion also has plans for businesses and larger organizations. These would be the two plants over here. The team plan is for teams. So I'd say if you have around like ten or five to 50 people, you like a smaller to medium-sized business, then this is the right plan for you. And anything above that, you will probably want to take a look at the enterprise plan for more advanced security features and stuff like that. So these plans don't really give you that much functionality in addition to what the personal problem and the personal plan have, It's more about helping you manage multiple people within one workspace. So you get choices and some additional settings for security, for collaboration permissions and stuff like that. Now once you know which of the plants you want to choose, you can get started by clicking on the trinomial three button at the top right corner. And then it will take you to the notion sign-up process. You can sign in through your Google account. You can sign in through your applicant, or you can just sign in with your email account. Once you've chosen a way to login to Notion, you will get to the screen where you will be able to enter in your name and a password. Or you can also add a profile photo, but that's unnecessary. Something you can do but you don't have to. Next notion will ask you how you're planning to use Notion. So this is basically due to differentiate if you want to go on the team plan or on the personal plan. For most of you, you'll want to go with the former self option, as you'll probably use Notion as an individual. And that's it. Now you have your notional account ready, which we'll take a closer look at in the next video. For now, please also download any of the other notion apps that you might need. So Notion is available for multiple platforms. And if you want to use Notion across multiple devices, It's recommended that you actually download those as well. So first of all, we have the desktop app for both Mac and Windows. This doesn't really add that much functionality. It's more your preference if you rather like the native desktop apps compared to using software in your browser, you can download that if you liked this experience better. Next notion also has a mobile app for iOS and Android. So if you want to use Notion on your phone as well, then you can download that. And there's also the so-called notion Web Clipper, which is a browser extension that's available for Chrome, Safari and Firefox. We'll get into that later, but I'd recommend you actually install that as well because it really helpful. It really enhances your experiences with Notion. You can find the link to all of these tools down in the description. And again, they're not necessarily, you don't need to install them if you don't want to. They are just like enhancements that make your experience better. And we will definitely be talking about the notion of Web Clipper later. So if you want to follow along with that, I really recommend you install it. Now, the content that you have inside of Notion will always be sent across the devices. So it doesn't actually matter which device or app you use. In the end, it will all be saved and you will be able to access it from anywhere. With that, we're ready to start exploring notion. 4. First look at Notion: Let's take a look and what we see when we're locked into our notional account. So this is just like the default screen that you'll see. And you'll see that notion has already added a couple of pages for us, which we don't need will actually delete them later. But if you want, you can actually explore those as well to get started with Notion. Now, how does notion actually work? Well, notion has a really simple concept, but it's sometimes it's hard to wrap your head around how it works exactly. Basically, everything evolves around pages and blocks. And we can easily add a page from the sidebar over here. If you click on the other page button, you'll see how this page appears right here. Now we can give this page title, will say it is a page. We can also add content to that page, so I could just add some texts. This is some text. And I'll also add a bit more texts because, why not? This is not a feature of notion. This is something I've set up to help me show things quickly. But basically, this is notion in its most basic form. We have a page and then we have blocks of content on that page. The page is basically the canvas for the content on the page, which in ocean is called a block or multiple blocks because you can add as many blocks as you like. You'll also see this little menu at the site, and this indicates that we have a block here. So we can actually click on this to add a new block below our current block. And now you will also see this little pop-up menu, which shows us all of the available blocks that we can add to the page. So why not just add a new heading one and say this is a heading. We can add another block. To add another block, you can also just press Enter and go to the next line. And then you can press the slash command. So just type in slash on your keyboard. And this will also open up this menu for us. Now, we might also want to include an image. So let's scroll down to the image and let's add that as well. I'm just going to choose a random image. I have this little puppy demo setup here. And so now we can actually display this image right inside of our notion page. You'll see this as kind of like using Google Docs or Word. You have a document that you can add content to. But what makes notion unique is that it's way more flexible than what you're used to from Microsoft Word and stuff like that. So for example, let me show you something. These blocks, they are actually really flexible. So you can just click on this little block and then drag it somewhere else. So I could just drag it above the text right here, and that's where it shows up. I could also say, I want the image to be somewhere else. So I could drag that above the text as well. I might also say, well, I want the image to be a bit smaller so I can drag it to the side like this with this little handle at the side, left and right. I could also say, I want the heading to be next to the image. So let's do that. I can drag it up here and you see this little blue line appears. So this is where the text will be added. And now it appears next to each other. So we have multiple columns in here as well. We could add the text to this column as well. And so on. So you see how it's really flexible structure that you can add stuff to. You can move things around. You can actually even duplicate stuff. So if I click on this little button and then click on Duplicate, I'll just duplicate the block again, not able to move that around. I can put it above the text. However, I want to arrange my content. Basically everything is possible in Notion. Now comes the part that some people might find a bit hard to wrap their head around, but I promise you that it's not that hard to understand. So basically we have this document here, right? And then Google Docs, you'd have this document and it would just be like this one single document. It wouldn't have any connections to other documents in of itself. It's just like a standalone thing. But instead of notion, you can actually have other pages instead of a page. So this is basically like a folder structure. Then this page is our top-level page basically. And then we can go in here, or let's, let's actually go below this block over here. So below this text. And then type in slash and type in page. So you can actually also type in the name and then Envelope here. And now, if you click on that, you'll see that we actually get directed to a new page. And if you look at the top here, it, you see it's kind of nested inside of our previous page. So basically what we just did is we created a sub page. And that's what makes it so powerful. You can actually have pages and pages. All of these pages can also have content on them. And that makes it much more flexible than the traditional structures that you're used to. So for example, in Google Drive or on your file system, you would have this kind of structure where you could have sub folders and sub pages basically, but you can have continental of these subfolders directly. So that wouldn't work inside of like Word or Google Docs. You can have content on one document, but you can have nested document inside of a document if you know what I'm saying. And that's what makes notion really, really powerful. So let's just call this a sub page. And now we can go back to our main page and you'll see this again down here that it now has the sub page in here. If I click on that, I get to R sub page again, please don't worry if this might seem a bit confusing if you voted for the first time, but I promise you that it will get easier over time once you start using it more, you will actually get quite used to it and you will never be able to work the old way again because it's just so much better and so much more flexible than most of the other tools out there. In the next video, we'll take a look at some of the other blocks that we have available to us inside of Notion, because we basically just looked at the very, very tip of the iceberg. There's so much more notion that you can use that makes it powerful tool that it is. 5. Basic blocks (1/2): Let's pick up exactly where we left off in the last video. And let's start exploring some of the different blocks that we can use inside of Notion. So the first type of block that we talked about already, which is the most basic block out there, is just a textblock. And again, I'm going to generate some text here because there are some things that we haven't talked about when it comes to this block. First of all, if I highlight a piece of texts, I can actually add different things to it. I can style it, how you would be used to from other tools as well. So for example, I can add a link here. I can just link to my homepage. Do that quickly. Calm. And now this is actually linked. So if I click on it like this, I will actually get redirected to my website. Now, next thing we can do is we can just make the text bold as you're probably used to as well. We can also make the texts italicized. We can underline the text. So now you have this underlying next up. We also have the option to do a strike through. You probably don't use this too much, but the options there for you. And what you can also do is you can turn the text into a code block. So that's this one right here. This makes it stand out. If you're writing some technical documentation, for example, you probably want to make certain parts of the text stand out if you have like some code snippets in there. That's a great option. The last option I want to talk about is the option to color your texts as well. So if I highlight a piece of text here, and I go to this little a over here. I can choose a color. For example, I could choose red as the color, and now the text is red, and the same also works for background colors. So you can also give your content background colors. It's also the same option over here. Choose red again, and now you have a background colored text. So this is how flexible notion is. Again, these are the types of options that you're probably used to from other texts editing software as well. So it's great to have those in Notion as well. Next, slide headings, and we've talked about those already as well. We have the three different heading types. So we have heading one, heading two, and we have Heading three, and these are the different sizes. So heading one is the biggest one. We can do an H2. So I can just showed you and an age three. And again, I'm using the shortcut with the slash command to type this in. You'll get used to that very quickly because that's like the most central part of using Notion. So it makes, makes working with National much quicker and you see how the sizes are different. This is the largest one, the second largest one, and the third largest one. And this allows you to create a visual hierarchy in your content instead of notion, which also is a great feature. Now again, as this is also text basically, you can still make this bold. You can tell the size it, you can underline it and all the other things that you could, could do with the normal text blocks as well. Next we have bullet points and checklists. And these are again, features that you probably are very used to from other tools. You can add a bulleted list by typing in the slash command and then going typing in bulleted. And then it will pop up already. Do it like that. And then you can just type in your texts. So you could say a list, item one. And if I press Enter, it actually goes to the next line, just as you probably expect, a list item two. And I can also, if I press the Shift button or the Tab button, I can make the, make the bullet lists in them so that I can actually again create some hierarchy just as a used to from other tools because also the option to add ordered lists. So if I type in slash and then type in like numbered list, I'll have a numbered list with items, so I'll have one item, another item, and so on. Again, they also allow you to indent. So in this case, you'd have a second hierarchy, so test1, and then it will go from a to that basically instead of going from one to infinity. So this allows you again to create ordered lists inside of Notion. The last block in this category is the checkbox. And this is also really easy to add and great for things like to-do lists. So you could have a to do one kilobit to do too. And you can actually check these off. So if I press on this button, it will act as a button and it will check off the item you will see it will be this little strikethrough and there'll be a bit blurred out, so great if you have to do lists inside of Notion. And sometimes like checklists and things like this is what you can use this for. You can also add all types of media files to Notion. So we saw the images already, but I wanted to show you something that as well. Because you can not only upload one from your computer, it also embed a link. So if you have an image on a website, you can embed the link here to show it inside of Notion. And you can also use the integration that notion has with Unsplash, which allows you to search through millions of different stock photos. So I can search for home, for example, and pick any of the pictures here and add it directly to my Notion workspace. This also works for videos. So if I type slash video, I can actually embed videos from YouTube, Vimeo, and so on. I could also actually upload a video from my hard-drive of this works. So let me just go to YouTube. I've got my YouTube channel open. And if I just copy the link. To one of my YouTube videos and go back into Notion, paste the link here. I will be able to embed this video inside my Notion page. And I can also play the video as well like this. So this works exactly like you would expect it to, and it's a great way to enhance your documents and notional as well. Lastly, you can also do this with audio files. So if you type in slashed audio, you can upload audio files and you can also embed links to files, audio that you're all online. You can also embed stuff like Spotify or SoundCloud in here, but that's beyond the scope of this video. Let me just quickly show you how this would look. So I've got an audio file setup here as well. So this little demo, and if it's uploaded, you will actually be embedded as a playable audio. So if I click this here that the audio actually plays. And you can use that if you work a lot with audio, maybe you're a producer or a musician. Maybe that's something that is helpful in those types of scenarios and for those types of professions, toggles are a great way to hide content in your Notion workspace. So if you want to have a clean look, you want to create an FAQ section. Toggles are the way to go. So to credit toggle type in slash title. And you'll see this little button up here right here. And the texts market is so I can say, just call this toggle one. Oops, like this. And now if I expand this, you see that the toggle is currently empty. So let's drag a block in here like this, this text. And now the toggle is open, so the text is showing up. But if I click this button again, the toggle will actually hide the text from me. This is great. If you, for example, a, you're a student and you want to learn for an exam, you have to memorize stuff and then you want to ask yourself questions. So you create these toggles and put your question in here and put the answer in here. Or again, if you want to create an FAQ section. These are the types of use cases where this is a great feature. Next, we have code blocks and call-outs, which are pretty similar. Code blocks. Basically just quotes. Again, you can put a quote in here. I'm just going to share some random texts again. So it has this little bar on the side which is supposed to make it look more like a quote. It actually also has the option to make it larger. So you can make this text a bit larger if you actually do want to use this for a quote. And just like all of the other elements, you can also adjust the color. So I could say I want the hoops on the background to be yellow and then you will have a yellow background. You can also adjust the texts in here like you would in other cases. So you can make this bold, for example, and it works the same as all the other blocks as well. Now the call-out is basically pretty similar. It just has this little icon instead of the bar over here. This is great for small tips or notices and important information that you want to add to your documents to kind of break up large sections of texts and to make things more interesting. So that's a great choice for these use cases. Again, they're pretty similar, so you can add continent into both of them. And what's also great is that you can actually nest content. So I could say, I have this random texts you again. And now I can also add other content to this call-out. So I could say, well, why not put the audio file in here? So I can add this to the block. Now the audio file is actually part of the callout. And I could also do this with the toggle, so like that and everything still works exactly like it's supposed to. So nothing changes. You can still play the sound. Everything is still working correctly. Just now inside of this color block, if you want to add structured data to your posts are huge. Want to visualize some data in a table format. Lotion has the simple table feature, which is just a really simple table as the name suggests, that you can use inside of your documents as well. You can easily add new columns and new rows in here like this. So just click on the plus button and click into any of the fields to add content to them. Now you have additional options which are to add a header column and a header row. So this will actually add headers, so you can actually add descriptions to what these columns and rows actually mean. So again, great way to visualize some data. Maybe if you're writing some scientific papers and stuff like that, that could be a great option in these cases. Now, for the next block I want to demonstrate, I'm actually going to go up to the top of the page because this will be the Table of Contents block. And this will just give you a really nice overview of all the different topics that are covered in a document. So that's great if you have a really complicated or long form piece of content with lots of different sections or different topics. For example, in your knowledge base or like in your help center for your company, then this is great because it auto generates this table of contents based on your headings. And you also see that it respects the order of these headings. So they will show up in the same order that they are in the texts. So you see this, this is a heading. Heading is up here. And then the notion blocks heading is down here. And then these H1, H2, H3 is, they are actually down here. You also see that it kind of respect the hierarchy of these headings. So the H1 is the top-level heading, and then the H2 and H3 are nested inside of that heading. And that allows you to create really a great structure and gives you a nice overview of your entire document automatically. Alright, so we're almost done with all of these elements, just two more to go. The first one is just really simple. It's just a divider, which is just like a vertical line that allows you to basically divide content into multiple pieces and to make things more readable. So really simple, nothing else to say here. And then lastly, we have the link to page. And this allows you to add links to your page, to link to other pages in your workspace from the page that you're currently on. And again, this is one of these really powerful features that notion has, which really allows you to interconnect your different pages. So for example, if you have a help center sort of notion again, which is one of the most common use cases for notion. You might want to link to a different Help Center article to explain something a bit more detail that you can't cover it in full in this current article or page. So that's a great use case for these links. And to chat this just press Enter. And then you can actually link to any of the pages that you have in your workspace. We currently don't have that many pages, so we don't have that many options. So you see, we just have the options over here. We could just link to this task list that notion generates for us automatically. And now if I click on this, you see we get redirected to the task list, which notion has created for us. So we're done with the notion blocks for now. But you can also embed lots of third party tools instead of notion to make your Notion workspace really collaborative. And that's what we're going to discover in the next video. 6. Basic blocks (2/2): Let's dive right into the third-party embeds and additional blocks that you can use instead of notion. So the first one isn't actually a third-party block, but it's still is a tool like link to a third party. So if you want to add links inside of Notion, you can obviously just add the normal default links. So right here I'm on the notion block and actually have two collapses because we need the URL. So if I just want to paste that URL into my Notion workspace, I could totally do that. I can just add the URL right here, but it just doesn't look too nice. So there are different ways to do this, and this is not the nicest way. Or we can also do is we can add a weapon bookmark, which will actually allow us to paste the link in this link box and then we can create a bookmark. And what this actually does is it basically pull some information from the page that we're linking to and shows us this interactive kind of highlight off the page so we actually know what the page is about. We see this little thumbnail, we see the title, we see a bit of the description. And so we know what this page actually is and where we actually go to once we click on it. And again, if I click on this now, we will actually be taken to that page. So it works just like a normal link as well. Now let's get started with the actual embeds. The first one would be Google Drive, because that is like one of the most common things you might want to embed inside of Notion. So this allows you to embed files instead of notion. And the Gretchen is that you don't need to actually upload them to Notion because they will just be referenced from notion, they will still be inside of your Google Drive account. Now if you don't have your account connected already, you will have to connect your account to notional in order for this to work. But if you have it, then you can just choose the account that you want to use for this demo. And I will just add one of these random backup files that I have in my Google Drive. So if I do that, you'll see how this will actually appear right inside of my Notion workspace. And if I click on this, I'll be taken to Google Drive where that file is located. And I can actually see that file. So you could use that to link to a google sheet or a Google doc if you're still using that, which you shouldn't, if you're using Notion. But yeah, great, great tool and a great feature that you will probably use often, especially if you collaborate with teams and you're using Google Drive. Next we have Google Maps, which can also easily embed inside of Notion. So you can just type maps and then click on the block. And for this, I have the Golden Gate Bridge opened here in Google. The worry of the texts might be in German because that's my native language. And so I have some of the browser settings set to German. But nevertheless, you can just get the link, the sharing link for this monument and then paste that back into your Notion account like that. And once you do that, you will actually be able to embed the complete map inside of Notion account. And the great thing is that this is actually interactive. So I can actually, if I press Control and then use my mouse wheel, I can actually zoom in and out. You can also scroll around. So this is fully interactive, just like it would be on Google Maps itself. And if you want to view it on the actual map, you can just click that view larger map button. There are lots of additional tools that you can directly embed inside of Notion, but we're not going to go through all of them in this video because it would just be way too much. There are dozens of tools, again, some of the most powerful that I think you might want to know about, especially if you are in specific industries or Loom, which is a great way to embed videos and to share feedback directly inside of Notion. You can also embed collaboration tools like Miro and whimsical to do collaborative brainstorming instead of notion and to share your thoughts with your colleagues. And also for different industries, like for engineers, for software engineers. There a couple of different tools like GitHub or code pens that you can embed. And designers have a whole host of different choices from figma, sketch, framer and all these other different design tools that you can directly embed inside of Notion to share designs and to collaborate on them inside this all in one software. 7. Discover the Notion workspace: Before we dive right into our first project in the next video, I want to take this video to show you around the notion workspace a bit more because there are some things and settings that we haven't talked about yet which are pretty essential. And you will probably find yourself searching for them, especially in the first days of using Notion. First of all, we have all the page level options. So these are options that you have for every page and you can adjust them for every page as well. First of all, up here, we actually see this updates menu and this basically shows us all of the updates that were made to any given page. So you can see here is what I added to the page. And if I update the page here, this would also be shown in this sidebar. This makes it possible for you to go back and see how the page changed over time. And you can also actually restore some of the content that you, for example, deleted accidentally. So this is a great place to go to if you ever want to revert any of the changes that you made instead of one of your pages. You can also add Notion pages to your favorites. And you do that by clicking on this little star icon in the top. And now you see this new section appeared in our sidebar with our favorites. This is great. If you have lots and lots of pages instead of your notion dashboard. And you want to highlight just the couple of ones that you use the most often. Again, in our case now, it's not that relevant because we don't have that much content yet. But you will definitely run into this later in your nursing journey. Once you have more and more of your organization instead of notion, there are also additional ways how you can customize your pages in Notion and you can access them through this little menu at the top. So this is, for example, where you can change the font style. So by default, it's this san-serif font, but I could also change the B version. And now you see the texts actually changes in our entire workspace. I could also choose a motto font if I wanted to. I usually just keep it as the default. But you can do whatever you want. Now I can also make the text smaller, or I can make it bigger depending on how I like it. And you can also make the page for width because by default as you see, the page is like bit slimmer because usually that's what you want. But if you want to have more wide content, basically, you can do that through this toggle here as well. We'll talk a bit more about these settings, a later videos, but for now, let's go over to the left sidebar. And so at the very top, you can actually switch your workspaces. Now, this only applies to you if you have multiple workspaces, which means you should be in multiple teams or work in multiple companies. Most people will be completely fine with just one workspace. But still, it's great to know that it's there and you can also create new accounts or log out of your accounts from this menu next to that, you can actually see this little closed sidebar button. And this is nice if you want to have a more focused view inside of Notion. So if you click on that, you'll see the sidebar actually collapses and you just have the full content on your page. I usually keep it open, but sometimes it might be quite helpful to have this option. Below, we have the QuickFind option, which is basically like a workspace wide search inside of Notion. So you can search for anything that you added. So maybe I can search for Google, doesn't come up with anything. Let's just search for sub page. And down you see, it will actually find this sub page that we added down here. And this will come up as the search results. If I click on it, it will actually redirect me to this page as well. So great option if you have multiple pages, again, an option that you probably won't need to use until you have a certain number of pages inside of your notion workspace, but just something that, you know, you also have the option to narrow down your search if you get tons of search results and you're not quite sure, but you can basically pinpoint the results of bit. So first of all, you can sort the results. So you can sort by different criteria. You can say, you want the last ones that were most recently edited, for example, and all these other options. And you can also add filters. So for example, you could say, I want to only find pages that were created in the last week. So for example, if a page has been created in the last week, but you can't seem to remember the name of the page. This might be a good idea to pinpoint which which page it could be. And there are multiple other ways to filter through your content. There are lots of additional ways to filter here, but we won't go into too much detail because this would be too much for this introduction video. If you go below, the QuickFind will see the All Updates tab. And this is basically what you will find all your updates across your entire workspace. Now updates would be if somebody actually mentioned you inside of your Notion pages. So that mostly applies to teams working inside of Notion. But also if you work with guests, which is something we will cover later in the course. So if somebody mentioned to you, this is where you'll see it. Or if somebody replies to a comment that you made. This will also be available in here for general settings. You can take a look at the settings and Member's page. This is where you'll find all your general settings about your account. You'll login connected apps and everything else. So if you're looking for settings, this is the place to look at that we talked about the pages already, so we can skip over them and we can go to the templates. Templates are basically a predefined structures or pages that you can implement inside of your notion workspace. You can for most part, easily duplicate them to get started with new use cases quickly. And there will be a short video about that coming up. In the next videos, we'll discuss and we'll discover how you can actually use this in Notion. So stay tuned for that. Just wanted to show you that it's there. And now we'll move on to next part, which is the Inputs tab. Here you can actually import content from other productivity tools. And this is great if you really want to go all in on Notion and want to move your content from other tools into Notion. For example, you can import content from Trello Asana from Google Docs. You can also just use text or CSV files. All of these options that are available to you to help you quickly move our content into Notion. And now the absolute last part of this video is the trash. So this is basically where all the pages go that you delete instead of your notion workspace, the great thing is that you can actually restore them. So if you ever delete something by accident, this is where you'll find it and you'll be able to restore it from there again so that you can retain all the progress that you've made and you don't have to worry about losing anything. And with that, we are actually finished with all these general settings and we're ready to start our first project, which is to build our own notion homepage. 8. Project: Create your Notion homepage: Welcome to the first project of this course. This video, we are going to build our own notion homepage, which is a really common thing in Notion. This will be our central hub, which we can use to navigate to different parts of our workspace and to have one central dashboard to get started. Now before we dive in, I just want to remind you that when you get started with Notion, you typically iterate over your workspace dozens of times. So for example, my Notion setup looked completely different when I first got started compared to how it looks now. And that's completely normal because as you learn notion and as you discover new features, as you get comfortable with Notion, you will find new ways of organizing your workspace. So please don't try to make this first homepage perfect. It's going to be a really simple example to just demonstrate how you could set this up. And I can almost guarantee you that you will change this page over time. So don't worry if it doesn't feel completely right in the first place, you will change it anyway in the future, since this is our first project, you will also find the template for this project in the description down below. So if you don't want to build it out yourself, you can just duplicate it into your workspace and then use that as your starting point. I highly recommend that you do follow along with this video though, because working with notionally yourself is how you actually figure out how stuff works and how you get comfortable using it as your day-to-day tool. To get started, we will actually delete all these pages that notion has generated for us because we don't need them for an hour. So if you want to keep them, you can do that but will not need them for this course. So you can also delete them if you don't want to have them. We'll only keep the page that we created. And here we'll also just delete all the content because also not relevant. So let's go through all that and delete it. And now let's actually rename the page. So instead of calling it, this is a page, Let's call it home because this is going to be our homepage. The next thing we want to do is to customize the page. Because what makes notion so special and so great is that you can really customize pages to fit your style and to make you feel at home in your productivity world, basically. So one of these features that notion has is the ability to add icons like this. You will see how we get this icon over here. And it also appears in the sidebar over here. And we can change this up. So let's actually go for something that makes more sense for our homepage. Let's just use the home icon next. We can also add a cover, which is also just the visual enhancement of our notion workspace. It doesn't actually add anything, it just makes it look more beautiful. So we can do that. It will automatically add one, but you can go to change cover and then look for any color that you want. You can upload your own. You can use Unsplash, you can use this nasa archive. It basically is completely up to you. So let's just use this one. Looks really nice. So let's go with that one. Next, we'll add a call-out to our homepage, which is just gonna be like a greeting for us when we come back to our workspace. So let's say something like welcome back. Slash exclamation mark. And we'll make this bold. Again, I'm using some of the shortcuts. Notion has. We'll go into detail on how to use them later. But you can also just make it bold this way. Now we actually want to split up the whole page into two sections because we want to have one section for our private kind of use cases and one for our basically use cases. So we'll add two headings. I'll use the H2 for this. So I'll say private. And I'm going to give this a background color just to make it look nicer. Let's go with purple. I'm not really visible, so maybe something else. Let's go with red. Yeah, perfect. And I want someone to do this fall with a word parts. So instead of just doing this again, I can just click on Duplicate. And then I'll just change the text. So I'll just put in work over here. And now we can drag these next to each other in order to make it a bit nicer. Now we'll add pages for some of the use cases are things we might want to do inside of Notion. And these are also the use cases and tools that we'll build throughout this course. Not all of them, but some of them at least. So let's get started. So inside my private section, basically, I'm just going to add a new page with the slash page command. And I'll call this goals. So this is going to be my goals page where I can add my goals to goal tracking and stuff like that. I'm also going to add an icon. And I'm going to choose the target icon for this bike that go back to the homepage and now we can add additional pages. Now I'm not going to show you all this because this will be much too boring. So I'm just going to speed through this a bit and I'll add some pages and we'll see each other at the end. Alright, so we're back and I have credit some pages in both of these sections. I've just added some icons here as well to make it look a bit nicer. And you can obviously add different pages. This really depends on what you want to do. Again, this is more for demonstration purposes. And we'll actually be building some of these, like a meeting notes database and a CRM and also learning list. You will see how these things might be implemented inside of Notion. But again, it's totally up to you and I'm just here to help you guide you and give you some inspiration of what you can actually do with Notion. To finish up our notion homepage, we're also going to be adding a habit tracker. And this is gonna be a really simple tool to help you track your habits. So we'll add a new heading and call this habit tracker. And we'll give this a background again. So we'll give this a red background. And we'll also want to make this full width like this. And now will basically add a full week of habits in there. And then you will be able to track them by checking off checkboxes. So the first thing we want to do is we want to add a new heading, call this Monday. And then we want to add the checkbox for the habits. So let's say your habit might be wake up at 07:00 AM. Another one might be drank two liters of water. Then you might want to do meditation, meditate for 50 minutes, and then go running for 30 minutes. So let's, let's imagine that these are your, basically your daily habits. And now to create this really simple habit tracker, we just have to duplicate this. Now what I want to do is to make it a bit nicer in styles, I will actually add a color to this heading. And now I can copy and paste all of this. So just basically highlighted with your mouse and then press Control D to duplicate it. And you can do that how often you like. You can just do it multiple times like this. And that's actually what we want. So now let's actually grab all that and let's move it next to this Monday. We have to move this up a bit. And let's do it for the other ones as well. And again, this isn't the most practical habit tracker and Notion ever built. There's much better ways to do this, but it's just more for really quick demonstration purposes, what you could do with Notion. So, alright, so now I set up and let's change the taste. I'll speed through this again because you don't want to see this, Alright, and our back, and we're also finished with the habit tracker. So again, really simple. You could also add the Saturday and the Sunday as well. I've just started to include only the weekdays. And now you can use this simply by checking off these boxes whenever you do one of these habits on a particular day. And yeah, that's how it works. Now again, as I said, it's not the best implementation. It's not very scalable and you can use it over and over again. But we will actually improve this habit tracker in later videos. So you can definitely stay tuned for that. And with that, we're finished for this video. And we'll move on to learn a bit more about Notion templates. 9. The Notion template library: Using Notion Templates is actually really easy. I just wanted to quickly show you how it works so that you can use it throughout this course whenever you want to use any templates. So by default, notion has the template gallery, the template library that you can just choose templates from. So we have this entire list of templates that are precreated for you that you can just easily implement into your notion workspace. And you can do that by clicking on the use this template button when you're on the template. What's great about this is that you can also check them out inside of the preview here so you can actually see what they look like and you can see how they work. You can actually do stuff in here as well. You can edit them. You can really see how it feels and how you would be able to work with these templates before you use them instead of your workspace. Now if you want to have a more broader range of templates, you can also go to the entire template library and this will open up a new link to the full template library of notion. And here you can actually just go through all these different categories. For example, you can go to the freelance section. And here you might use the Instagram planner. And you can click on the View Template button to view the template again. So this is actually a community template credit by one of the notion community members. And here you see how it actually works. Now this is using advanced features that we'll take a look at in the next section of this course. But this is how you can see the template. And now in the sidebar, you actually see the option to duplicate this into your workspace. If I click on this duplicate template button, you will see that it is starting to duplicate it into my workspace. And now I have the page exactly like we just saw it inside of my Notion workspace. I can use it as if it was mine and I can customize it however I want to fit my exact needs. 10. Introduction to databases: This section of the course, we're going to talk about Notion databases. Databases and Notion are basically the single thing that make notion the powerful tool that is using Notion databases is crucial to having a well-organized and well-performing notion workspace. And before you're like, Oh, I don't want to use Notion databases, that's way too complicated. Databases sounds so technical. Yes, it does, but it actually isn't as complicated as you might think. So have you ever used something like Google sheets or Excel? Then it's actually not that different. There are some differences, but it's actually pretty similar in many ways. We're actually going to go through all this in a very slow way. We'll scale. It does cover all the features one-by-one. And we'll also work with many different practical projects. So you will get a good understanding of how it works. Let's first look at an example of this. In here I have a database for recipes and we're going to take a look at this view, which is the table view. So basically it's a table representation of data that we have. And each of the rows is one recipe. Now, for each of these recipes we have different properties, so we have the name. I've added a rating, and I've also added a type. And there's the URL. And if we scroll to the side, we'll also see the prep time. So these are all the different properties that we added to this database. Now these properties are used to give context to your individual database entries. So this allows you to organize your content in different ways. For example, we can apply filters to our database or we can sort our data based on different properties. If we go over to the right side, we can actually add a new property here as well. And that's what we're going to do because I want to show you all the different properties that we have available. If I click on this, we'll see this new column pops up here. And we'll get this window here where we can add the property. First up, we can actually add the name. So we'll just say test property in this case because it's going to be an actual property. And then we can actually set the type of this property as well. So the default is just text. So this would just be a TextField groups like this where I can put in texts. This is text. But we also have lots of other properties available to us. So for example, the next one would be a number. So this would obviously just be a number, could be something like 69. And then we can also add like a unit to this. So we can say this is in pounds, or we could say this is in Mexican pesos, something like this. We could also say it's a number with commas. We can say it's something else, so you get the idea, it's the number property. Next we have the select and the multi-select properties. These are properties that lets you select one or multiple values from a given list. So for example, I can show you this with the prep time. The prep time is a select property. So you see this if you click on the prep time and click on Edit property, It's Select. And now we have these different values in here. So I have different presets, prep times, and we can choose one of these times for every of our database entries. So 15 minutes, I could say at 30 minutes or anything like that, but we only get to choose one. And that's the difference between select and multi-select for the time. Over here we actually have a multi-select and that means we can select multiple of these values that we created in here. So this recipe over here, the chocolate cake, I could say this is both a desert and a snack, for example. And now this will be both added to this row in the database. These values actually don't come from thin air, but instead we can create them. So I could say, I want to have both a thinner and a lunch option. So I could just add a new tag here and then click on create this new tag. And now this will be added to our selection and we can use that for the other recipes as well. There are lots of additional property types, but I don't want to show you all of them for now because it doesn't make much sense for me to just go through them one by one. I'll just tell you what they are and then we'll discover how to use them later in the course. So here instead of the number, we could also select a date. So this will just be the date. If you have multiple people in your account, you can also choose a person. So you can, for example, assign a certain task and the task database to one of your colleagues or to yourself, you can upload files like logos or just PDFs or anything else. Using the files and media property, you can have checkboxes, and that's actually pretty neat because you can do lots of stuff with them. Again, something we'll do later in the course as well. And you can have URLs, emails for numbers and so on. There are some advanced properties as well, but we'll cover them in more detail later in the course. Now just having this table of data wouldn't be that special. After all, that's what many of the other spreadsheet tools also do. Notion has additional options here. And what I want to highlight here is that you can actually open each of these database rows up as their own pages. If I click on open, it will open up this page in this kind of preview window. So you can actually take a look at the page and see what we have on here. So here you see we actually have a recipe. The formatting isn't that great, but still we do get this recipe and this is basically a full-page. So if I click on Open as a page to open it as a full-page, this is just as much of a page as any other page a notion. So you can add blocks in here. You could say you wanted to add a heading like this. You can add bulleted lists, sampling. You can also add another database in here, or you could add another page in here. So you can endlessly NES down these elements however you like them. And that's what makes these Notion databases so powerful because you basically have all the capabilities of notion inside of these databases as well. And you can nest them however you like to create a structure that works for you. Sometimes you might have databases instead of databases in certain use cases. So that is what makes notion so special. The next peculiar notion databases have is the ability to view our data in different views. So this basically means that we can take different angles to look at the data we have in our database. For example, there's a view called the gallery view. And this is in contrast to the table view, much more visual. So it gives you a visual gallery of all the entries in your database. So all the table rows basically became these cards here. So basically all the table rows in our table became cards in our gallery database. So you see the chocolate cake that became this card over here. And again, if we click on that, it's just the same page. We just saw. The data didn't change, but we are just looking at the data in a different way. So this, you might be better for more visual things, while the table might be better for things that have a lot of numbers in them. So calculations, revenue dashboard, or things like this. Another view that's really powerful is the board view. And this view allows you to organize your data in a Kanban style board. So I don't know if you've heard of Kanban before, but it's basically a really popular choice for project boards where you have different columns and they are organized by different criteria. In this case, we're actually organizing this board by the type of recipe that we have. Now what's awesome about all of these views is that you can actually move these elements around inside of these views. So let's say, I want the chicken, like the Mediterranean chicken over here. I don't want that to be a dinner anymore. I want that to be a breakfast recipe. So I can just drag that over to breakfast. And then it will be added here in the breakfast category. And if we now go back to the table and look for our military, the Mediterranean chicken. Where's it? Over here? So now it's in the lunch and breakfast category because we dragged it over to the breakfast as well. So this basically allows us to change the properties of individual entries in our database just by moving them around in different places. Now there are a couple of additional abuse that notion has and we're going to talk about all of them in one of the upcoming videos. The last thing I want to talk about is that there are different ways of actually adding these Notion databases to your Notion pages. Now this right here is what you would call a full-page database because it takes up the full page and we actually couldn't add any other content to this page. So notice how we can add anything down below, but we only can add content right into the database. So this basically takes up the entire page and you can add any additional content besides the database. You also have the option to add inline databases, which would allow you to add additional content besides the database. And you can actually switch back and forth between the two easily. So let me show you how to do this. So I've got this database here on this page, but if I go into the parent page, which is where I have a couple of my demonstration patrons setup. And I click on this this page, this database page. So this is basically the database, the full-page database. I get this option to turn this database in line. And if I click on that button, it will actually turn the database into an inland database. We'll now be part of this page that I was just on. Similarly, you can actually do the exact opposite by now clicking on that inland by the base and then going to turn into page, and this will turn the Inline database back into an actual page. So now we have the full-page database again. In the next videos, we'll learn a lot more about Notion databases. So don't worry if you don't quite get it right now. It's complicated. Sometimes it can be hard to understand how things work and how things are related to each other. But I promise you that if you practice a bit more and we do a bit more exercises of brown databases, you'll quickly get the hang of it and see how it works. So see you in the next videos. 11. Filtering & sorting: In this video, we'll talk about additional options you have in your database. This will include things like filtering and sorting, and also how you can hide certain properties in the different views. One thing I forgot to mention in the last video is that you can actually download this database that I'm using for my test and my explanations here in the description down below. So you can get a better feel of how this works and you can get hands-on with it. Alright, so let's dive right in. The first thing you want to talk about is hiding and showing properties. So you might have noticed that in our database where we have the table and the gallery and these other views that we don't see all the properties in the same way. So over here we have the rating, the type, the URL, and so on. But in the gallery, we actually only see the title of the page, all the database entry. And that's because you can actually hide and show these different properties depending on your liking. So in this case, we're just not showing the properties in the gallery view. And we can change that by going into this menu over here and then going to Properties. And now you see the ones that are shown in the gallery and you see the ones that are hidden in the gallery. For example, maybe you want to add the rating as a property to the gallery. So we click on this little button and now you see it pops up in all of these different database entries. Now we could do the same for the type, for example, and for the prep time. And now we have much more visually appealing database entries here on our page. We can actually customize these properties for every single one of our views. So if we want to have these properties in our gallery view and some other properties and the board new and some additional properties. A view, we can actually adjust these properties however we like for each of these views. So in the table we could also say, maybe we don't want to see the URL for all of these different recipes. So again, we could go into the menu, we could go to properties, and we could hide the URL from this page. If you make these adjustments and then leave your Notion workspace, or go offline and do something else and come back to Notion the next day. These changes will still be the same. So you will still see the properties that you select it, and you won't see the ones that you unselected from your different views. Another great feature in Notion is the option to filter for certain subsets of your database entries. You can do that using Notion filters. And you can set them up through this little option at the top. And here we have the option to apply a quick filters. So these are like the really simple filters that are just like one-off photos and they aren't too complicated. For example, we could say we only want the recipes that have a rating of five. And you see how this little menu pops up over here. Let's say reading should be five. Now we only see all the entries that have a high rating in our database. So if you want to cook something for our friend's dinner, and we wanted to cook something that we think is actually tastes great, then we might want to apply a force like this to only find the recipes that we really, really like. And we also could change this to something else. So we could say, well, not the rating should be filtered. So in this case we want to delete that. Maybe we want the prep time we filled up. Maybe we don't have much time, so maybe we only want something that takes 15 minutes. And these are our options, in this case, filter and this is really easy and these filters actually stick as well. So if you add filters to a database view, they will be applied to a database view until you delete them again so you can change them around, but the way you keep them will be how they will stay over time. Now let's also talk about advanced filters. To add an advanced filter, click on the Add Filter button again and then go down to the advanced filters. And this is where we can apply multiple filter rules. So we could say we only want to see the recipes that have a prep time of either 15 minutes or 30 minutes. And so this will be the second filter rule. And they should be in the, they should have some type of, let's say breakfast. And now we see that we only have one element that fits this complex or more complex filtering rule. And so we can really filter through lots of data and really only get a small subset of these database entries that we want to have. Again, keep in mind that all the other recipes we have in our database aren't gone. They aren't a way they're still in our database, but we're just not seeing them in this current view. So if you go to a different student, doesn't have all these filter rules apply it like the gallery view for example. We still see all of our different recipes just like before, because this view obviously doesn't have any rules apply it. So that's why we see everything in table. If we actually were to remove the filter again, if I click on Filter here and go to these rules, and then click on Delete filter. You'll see how all the other recipes appear in our database again. Now, pretty similar to how filters work. We can also sort through our content in our database, and that's also a really neat feature. If you want to create some visual hierarchy in your database data. So for example, we might want to sort these by ranking. So we might want to have the highest rated recipes that at the top and the lowest rated at the bottom. And we could do this by going to the Sort tab over here and then going to rating. And then we can say we want the reading to be ascending. That's actually true. The only problem we have here is that we messed up the order of these stars. So actually, let's go back in here and let's move this to the top because the salt will actually take the order that you have these n in this selection into account to create this sort. So now it's correct, and now we see the highest rated recipes at the top and the lowest rated ones at the bottom since were added. I also want to show you some additional options. So up here we also have a search for just the database. So here we can search through all of our database entries. And so I could search for asparagus, for example, and then I only get the ones that actually match this text in here. So again, something you probably only need if you have a huge database. But a neat feature that notion offers you. Sometimes you might come across situations where you have a URL or any other piece of content that is too long and it doesn't fit into the space that we've given it here in the column. So we can fix this if we want to by going to the Settings and then going to the layout. And here we have the option to enable the rap cells toggle. Basically, what this does is if the content is too long and we'll wrap the content to the next line. Now this is something you might want to do, and it also something you might not want to do. So in this case now we see it kind of just wrap the content to the second line. And if I want to make this even smaller, you see how it kind of wraps to the third line as well. So sometimes that might be something you want to do. I usually prefer the other way around, so I don't usually like to have this unnecessary space wasted. So I'd rather keep it this way, but some people like it better the other way. So you can just decide what you like better. One more thing I wanted to show you, just so that you're aware of it is that many of these views have some additional features and settings that you can set, but it's really depends on the view. So for example, the gallery view has some options in here. If you go to the layout, you'll see these options down here. And basically they decide how the content is displayed over here. So the card preview, this is basically the content of this image over here. We can say we don't want to have this at all, for example. So now we don't see the images. We could say we want the page content, so this would be the image. And we could also say page cover. And since we don't have a cupboard and this won't show up, so there's nothing in here. But this is an option that you can set and also you can change the size of these different cards. You can make it really small. And you can also make them very large depending on what you like better. Again, just some additional options. Lastly, the image option allows you to basically adjust how you want the image to show up over here. I never use this, but some people like it better this way. So it will actually like try to fit the image in here, but I think it just looks way better if you actually haven't zoomed in and take up the whole space, just know that these settings are there. Some of these other views also have these settings. So maybe go in there and try to explore what you can do with it to find out more about databases. That's it for this video. And in the next one, we'll actually take a closer look at a really interesting concept called database templates. 12. Database templates: We're working with databases. You'll often find yourself in a situation where the content of the page you want to add to your database has roughly the same structure over and over again. So in a recipe is example, all the recipes, Basically, you have a couple of things in common. They all have ingredients. They all have some kind of instructions and they might have select some photos are linked to the recipe. So they all have a pretty similar structure. And in order to account for that and in order to make your life easier, notion has a really powerful feature called notion database template. Database templates allow you to create predefined structures of content in a database that you can apply it to new database entries. Make your life easier and to make the database entry is more consistent. To create a template, go to your database, click this little button next to the New button, and then click on New Template. Now you see at the top that says you're editing a template in recipes. And we can open that up as a full-page. Now we might want to call this a recipe template. We want to give this an icon as well. So we'll just give it a food icon again. So maybe you will take the fish over here again for this. And now we can create a template. Now to create the template, we'll just go to the content and we'll just create some page content. So let's say I want to have HIV with the ingredients. And we can also turn this, make this a bit more colorful. So let's make it purple. We can also have the Instructions section over here. Also make that purple. And then maybe lastly we have like tips and tricks around. Maybe you want to have some tips and tricks for your recipes to make it go well. So let's put that over here as well. And then let's give this a green background. So now we have this basic structure here. We could add like a bulleted list. So that would be how this would start off in all these places. And now this is a really basic database template. We can also do is we can actually preset these properties over here. So if you wanted to say, and actually let's delete this test property because we don't need it. We could say the default type should be thinner because maybe most of the recipes you add our dinner recipes. And so you could add that as a default. Or let's say the default prep time should be 45 minutes and Z for reading should be four out of five. You can basically set these defaults. And this way you don't have to do the work later if you add this to your database. So to use this template, Let's go back to our recipes that always click back. You can also click back here. And now let's add a new entry to our database. So we add a new row and then click on Open. And on here you see this text press Enter to continue with an empty page or pick a template. And that's what we're going to do. We see our template in here, the recipe template. If I click on this, you see how it just applies. All these things that we added to our template to this new database role that I created. So now I could say this is my, I don't know, something recipe. This could be like a dinner recipe. I have no inspiration right now, so I don't know what to do here, but this can be the starting point for your recipe and now you can add your ingredients, you can add your instructions and so on. And you have to do less work than you would have to do before. The great thing about these templates is that you're not limited to one or two templates. So you could have a template for dinner, you could have a template for breakfast recipes, one for lunch recipes, one for snacks. So you could also change the structure of the content based on what type of recipe you have. And that would also make it easier for you to auto fill these different ratings and these different properties. So basically database templates give you an easy way of creating templates in your database to enter a new data quicker and to make things more consistent, which is always a good thing, especially with organization and productivity. To give you an idea of what you can actually do with this, I want you to quickly show you my online courses database, which is a database where I planned my personal online courses, just like I'm putting this course right now. So currently you see this course filament category. That's exactly where we are right now. But what I want to actually show you is how I'm using templates here. So if I create a new course in my idea's section over here, and go in here and choose the course template. Then it will generate a pretty sophisticated template that has lots and lots of different pages and things in it. So the basic template is just this page. But if I go on that page onto the cost structure, you see that inside of this template, instead of this template in our database, we have a completely new database. So this is a database within a database that has all of these different pages pre-configured for me so that I can get right into creating online courses. Because online courses usually have a pretty similar structure. And that way I can save time by predefined in that structure in Notion database templates so that I can focus on the more important work. And funny enough, I actually have a template inside of this database as well. So basically I have a database and instead of that I have a template. And instead of the template, I have a database. And then instead of the database, I have another template. So you can really Nestle's down and make really complex and sophisticated workflows this way using notion. 13. Project: Create a meeting notes database: Welcome to our next notion project. In this video, we're going to be creating a meeting notes database that you can use to organize and collect meeting notes from your different meetings, be a one-on-one meetings, team meetings, and so on. As always, you can download the template from the description down below. But I encourage you to follow along with me and to build this along with me so that you get some experience using Notion and building out databases. So to start off, we'll actually use the page that we created previously, which is the meeting notes page in our work section. And we'll just click into that. Now in here, we can directly create a database which would be a Title Table database in our case, just click on this button and now we get a new database. This is actually the first time they'll recruit a database together. So now we'll see how it actually works. We can also set up a data source for this. So we could just use a different database as our data source, but we want to set up an original data source. So let's click on Create new database over here. And now we get our new database. We'll call it meeting notes again. So this will be our meeting notes database. And we'll add the icon back and which will be this one over here in the database will need an additional view, which is going to be the calendar view, which we haven't talked about so far. But basically, it just gives you a calendar and it allows you to organize your data on a calendar based on a date property. So that's something that we need in the table view as well. As you see, it already added this to our table because it knows or Notion knows since we added a calendar that we need to have a date property of some kind. This was automatically added. Now, this is going to be the meeting name. That's that's correct. And for the tax, I'll instead rename this to type will have different meeting types. And every meeting will have one meeting type. So this could be one-on-one meeting, team meeting, or quarterly retreat, things like this. Next, we'll make some adjustments to the date property because different ways of using dates and we don't want to have to add the date manually. So instead of using the date property, we will actually use something else, which will be the Creative Time property. So this will be a date property that is basically populated with the creation date of the database entry. So you see the creation time for these is 06:00 PM, 608. And if I add a new one, it will be 611 PM. So basically bit later. And if I was going to add one in one minute, then there will be one minute later and so on. So basically, it kind of adjust this based on the time of the day. We actually add this. Now to make our database more powerful, we're going to add templates for the different types of meetings that we will have. So that you can quickly use one of these templates in order to generate a page structure and to get started with the important work which would be to do the actual meeting. So we'll do that right now. We'll go to the templates and we'll start adding templates. The first one is going to be the one-on-one template. So we'll call this one-on-one meeting, and we'll give it an icon, which will just be this persona over here. And the type is going to be one on one. So this is something that we haven't created yet. But we will create this with the template so that it will automatically be set to this one-on-one meeting when it's created. Now in here we want to add some basic structures. So we want to maybe say things to talk about. So this would be like the hoops to talk about. This would be what we actually want to talk about in the meeting. And I'll open this up as a new page because that's much easier. Maybe give this a background color again, maybe red. So this would be the first heading. Then we maybe want to have second 1, third 1. So this could be like the goals. So what do we expect as outcomes? And then we can have the outcomes. So what are we actually taking away from the meeting? Now let's give this a bit of space, put a bullet list into each of these like that. And now we have a really basic template for a one-on-one meeting that we can use to get started. Again, you can make these as simple and as complex as you like, just for demonstration purposes, I'll keep it simple because we're going to create a couple of these, so I'll take too long. Otherwise, let's go back and let's actually add a another template. And I'm going to use the quarterly retreat for this. So this is going to be like a quarterly thing that you can do with your company. So you wouldn't need this too often, but sometimes it might be useful. So in here we might want to have a similar structure, but instead of talking about the things I want to talk about, Let's have section on what has changed. So basically you can discuss what has changed with the company and the last three months. Maybe you can also have a goal section in here. When we talk about the goals for the coming months. And let's actually duplicate this again because it's just easier. And we will turn this into a new team members introduction. So this will be new team members have the ability to introduce themselves. And this will be one of the sections of this meeting. So again, do that or like, but this is just how I'm going to do it for this demo. And now we have a base structure for this in place as well. Now the last one, I'm actually not going to show you all of it. Oh, we forgot the icon. Let's actually change that. Um, let's let's go into the retreat and let's do have like a palm. Yeah. Perfect. Just like that. For the third time, I'm going to add a weekly stand-up meeting type as well. I'm just going to fast forward because it's going to be the exactly the same thing as we did previously. And so I don't want to bore you, so let's see each other at the end. Alright, so now we've got all the three templates setup, and now we can start to use this database, how we would like to use it. So basically, I can add a new entry in here. I can open this up. I can choose what type of meeting I have. Let's say I'm on the quarterly retreat right now. And so you see how the type automatically gets assigned, the data ultimately it gets assigned because that's just the creation date of this entry. And we see this template all with the icon and all the other content that we defined. So we could say quarterly retreats, 2022. Q for something like this. And now at this and then we could also add another one, and so on and so forth. Now the calendar view is actually there to help you visualize when these meetings are and when they were. So basically here you see that? Because I credit this today. You see it over here. This is the quarterly retreat I just created. And I could also say I want to actually add the properties. So maybe I want to add the type in here as well. And so you see now we have both the title and the type in this view. So just to demonstrate this, I actually created a couple of additional meetings in here. And now you see that the all also appear inside of our calendar. And again, if I were to create one of these meetings tomorrow, then they would show up on the next day. So this is a great, nice way of visualizing when you have your meetings. And also to keep track of different meeting with types. Have the same structure for every meeting so that you don't do something else every time. Because again, consistency is one of the best things you can do when it comes to organization and productivity. It just helps you out so much. So I really recommend using Notion databases and notion that it was templates in particular, for many of the things, if not all of the things you do instead of notion. And that's an already for this project. If you had any trouble finishing it, then please let me know in the Q&A section or have a look at the template that I provided for you in the description down below to compare it to your solution. And otherwise, I'll see you in the next video. 14. Database calculations: You might have already noticed that there are some additional fields in some of the database views. And I want to show them to you in this video. These are called database calculations basically, or I just call them that. And they are ways for you to do some basic calculations based on some of the values in your notion database. So right here you see my revenue Tracking Database, and this is an actual database I use to track my revenue across online courses and other projects that I do. And you see a lot of numeric data, lots of numbers all over the place. So if visitors, students and all that kind of stuff, and down at the bottom, we have these values. And actually if I click into one of these columns, you will see all the different options we have for calculating something. In this column. For example, I could say, I want the total sum of all these values at the top. And then it will show me that at the bottom. I can also say I want the minimum or the maximum. I want to count all the values. So we'll count up all the values are how many rows I have in the database. In this case it's 26. I want to count all the values, so all the fields that have values, so it will not count these two at the top. And many additional other options that you might want to use in some cases. And that's again really nice if you use Notion to calculate something to have revenue tracking or if you want to use it to manage your expenses. These are use cases where this comes in really, really handy and it's really easy to set up. So I recommend you do that when you have the time for it. What's also really cool is that you can use this to calculate how many checkboxes in a table are checked as well. And this might be a really helpful option if you have, for example, a project management database that you use to track the progress of your project. Or a task management database where you have lots and lots of to-dos and you want to track how many of those you actually have completed so far. So here I just added this demo property and uncheck some of these boxes. And if I go down to the calculate area again, I can actually select the percent checked or unchecked options. So if I click Present checked, it will tell me that 34% of the checkboxes are currently checked. And if I check one more of them, you'll see how this will update to reflect the changes in percentages. This also works in the board view. In this case, you only have one of these per column. So up here you can select what you want to calculate. So you could say you want the minimum of the maximum number of students, for example, in my case. So that'll be the maximum number of students I had in one month. Where do we have it? Here? You see my maximum number of students in a given month in 2021 was 567. This is again really helpful in many cases where you have lots and lots of numbers and all sorts of data. So I hope you enjoyed this video and we'll see each other in the next one. 15. All database views explained: We've seen a couple of different database views in this course so far. But now I want to actually show you all of them. And I wanted to tell you which ones you can best use for which use cases. So if you want to see that, then please watch the video. And if not, you can also directly skip to the next video. This is definitely not necessarily video, but it's nice to have, if you want to get some inspiration and see what all these different views are, we'll start off with the database view that we probably have used the most often so far, which is the table view. This is my preferred you for everything you where there's lots of data, lots of numbers and stuff like that. So where I have to do lots of calculations. And also when I wanted to actually edit a database, so that's basically the view I always use. If I want to add properties, change up things and do things like that. So this is what I use it for. Other common use cases include things like revenue trackers, great calculators, or finances, and expense trackers for your personal expenses. Next, we have the board view, which we used before as well. And this is usually best for things like product management or for CRM tools. So all the tools, but you want to have different categories to sort things into. And you basically have a structure to move an element from one place to the next. So for example, for CRM, this will be having a lead and then a prospect and calling with them, having them in the negotiation phase. And you can really see how you can use this as a project. I actually also use this for my online courses, which I showed you in one of the previous videos. So my online course planning board is basically just add a board view where I have these different sections and each of these section is one of these sections in my online course. Next is the list view. And this is just a really simple view that just lists out all of the data, basically like a table, but it doesn't show as many properties, so it's much simpler. And therefore, in many cases, I think it's actually too simple. The only use cases that I really like it for would be four nodes databases. So this is something we could have used in the meeting notes database as well. But besides from it, I rarely use it for anything else. The gallery view is great for everything That's really visual. Recipe databases are a prime example of that. I also use it for my web design inspiration database. So stuff like that is basically exactly what the gallery view is made for. Usually you don't want to use it if you don't have any visual elements in there. Sometimes it can make sense, but mostly it's for really visual things. Now we briefly touched on the calendar view as well. And this is great for a lot of different use cases because it's really universal. You can use it for task management. Basically plan which tasks you want to do on which day. In this case, in the case of a recipe database, you can also actually use this to schedule out your meals so to see which meals are going to cook on which day, for example, you can use it to keep track of birthdays and of other family events and stuff like that. So it can really be used for anything. There's no limit to that. A content calendar is also really useful tool that you can use it for. So you get the idea. There's lots and lots of things you can do with Notion calendars. And now we come to the last few days. We have in Notion and this is the one that I personally use the least. It's the timeline view, which is a way of kind of showing different database entries in a timeline. Now this can be really helpful. Don't get me wrong. And it's especially helpful if you do product management inside of Notion. So you could have a database where you have all these different projects that up and you can see how long they take. This works with date ranges, but in this case, obviously it makes no sense because it's the recipe database. But yeah, so it kind of helps you to see when certain projects are due to end and when you can start new things. So it kind of helps, for example, agencies see how much more work they can take on. But since I don't run an agency or anything like that, I don't work in a team. This is something that I personally don't use that often. But again, this is completely up to you and it really depends on what you prefer and also what you actually do, what your company does. So feel free to do whatever you want. This is by no means like a rule or something. You can do whatever you want. And the great thing about Notion databases is that you can also use different views for the same data. So for example, if you work in a team and some people prefer the board view, but others might prefer the gallery view or the timeline view that you can add. All three of those. And everybody can work with the view that they enjoy the most. 16. Linked views of databases: So I can assure you that we're soon going to be finished with all the different database features. But I just wanted to show you one more of them. And then we consume wrap up and start getting ready to build some projects again. But this video is about linked databases and linked database views. They were previously called link databases, but now they called linked database views. So what is it? Basically, it allows you to create a view of a database or an instance of a database that exists somewhere on a completely different notion page. So maybe you have your recipe database in one place and you want to show your recipes somewhere else as well. So you can create a view of that database somewhere else to basically access the same information from multiple places. And as an example, I've got our recipes database back. So our good old recipes database, just as before, we have it here, and this time it's actually inline so that I can show you this on one page. And if we go down here and we just add a new block, we can search for linked view of database. This is what we want to do. So if I click on this, we will get this menu again. And remember how I told you that last time we didn't want a data source. This time we actually do want a data source because that's exactly what linked database views actually are. So in this case, we can actually just select this database because if you scroll or freeze club in a minute, this is actually exactly the database that we have at the top over here. So we want this to be the data source for this view. We can see the data of this database here as well. Let's click on that. And now we see this database in here. So basically we now have the database, duplicate it, but it's not really duplicated because this is still the original database. And this is just a viewing this data over here in a different way basically. Now what's cool about that is that you can still change the original database from the view. Down here. Let's go to the Italian roast potatoes. And let's say last time we cook them, they were actually much better than three out of five. So let's move them up to five out of five. So if I change the eternal roast potatoes to five-stars, and we go back up to our top database. See the Italian roast potatoes here also have five-stars. So we just changed something in the view that also was updated in the original database. So again, this allows you to basically edit your database from any place inside of your notion workspace. That without having to be on the exact page where that database live. Another great feature about these linked views of databases in notion is that you can actually, if you multiple databases in one. And let me show you how that works. So we have this view over here, which is the linked database recipes view. Basically. Now if I want to add a new view and click on this, I can actually choose a different data source. So I have other data sources in here as well. Maybe I want to I don't know if that doesn't make any sense, but let me just add the CRM data. So this is a completely different database, something we'll cover later in this course. But now I basically see these two different databases inside of one because I'm using the linked views. And this is really powerful in other use cases, Not at this one, but in other use cases. For example, if you run a business and you have a database for all of your sales, you have a database for all of your costs. And now you can actually view both the sales and the costs inside of one database. And you can switch back and forth, forth between them to quickly check things out, to compare things, and to create really powerful dashboards for your entire company. That's already for this video. And in the next one we'll take a look at two groups and subgroups and Notion databases, which I promise it will be the last video about the theoretical part of notion features in databases. And then we'll go on to do some cooler stuff and to build some more projects. 17. Groups & subgroups: In this video, we'll take a look at grouping and subgrouping in Notion databases. This is a pretty recent feature added to Notion, but it's really powerful for a lot of reasons. So let's dive right in and let me show you how it works. So grouping basically allows you to group your content into different clusters. And this was previously only available in the board view where this is basically the default. So here you are grouping your content into these different groups based on a property. But now you can also do this in other views. For example, in the table view, we can go into the settings and then go to group. And here we might want to say group BY type as well. So now we have the type of grouping and enabled. And if I click out of that, you see that now this database is basically split into different parts. So the table is split into the breakfast part, the desert part, the inner part, and the side part, and also the snack part. So now we have these groups and we can actually manage things easier this way, especially if we have lots and lots of different properties. But like one of the properties is the most important by far. So in this case, if I take a look at the table database without any of the grouping. So let me just remove that. It might be hard for me to actually spot which of the recipes are for dinner or for breakfast because they're all mixed up. Now you could obviously also add a sorting to the database, but grouping is just another way of doing this. And you can still apply sorting based on different criteria once you've grouped. So you can add these on top of it to really manage the data and the database entries however you want them to be managed. Now I just want to show you that this is also available in other views as well. So here in our gallery view, we can do the same thing. So if we go in here, go to groups. And again, group by the type, then we will get a database that's split into different sections. We have dessert, dinner and so on. So these are all the different sections that we have. Now here we can also actually collapse these different sections. And we also have the option in some cases, if we go to the grouping to hide the empty groups. So if there was a group that doesn't have any entries and we can actually hide that. Let me actually quickly show you this. So if I add a new group here, which is maybe called a movie cocktail. So this will be the cocktail category. But we don't want to add any data to it. So let's remove this one again. And now we have this empty column here. So you see all these others have entries on them, but this one doesn't. And now we could go back up to the options here. We could say height empty groups. And now these groups down here won't appear anymore because they're hidden by default. Now since Notion boards already have grouping applies to them by default, they actually have another feature called subgroups. So this basically allows you to group by two different properties. So in this case, let me show you how it works. If I go into the settings and go to subgrouping, I could say I want the date to be the subgroup. And now I actually filtering for the day and then also the actual type. So we could see that yesterday we would have eaten this for breakfast, this for dessert, and this for dinner. And today it's going to be Maple cookies, coconut and lemon Treebank, and Mediterranean chicken. So yeah, this is really powerful. Grouping by multiple properties. Again, really, really nice. If you have a large database that has lots and lots of different properties. And you want to make it a bit more easy for you to manage. 18. The Notion web clipper: In this video, we're going to take a look at notions powerful browser extension called the notion of Web Clipper, the Webflow, but allows us to easily clip content from anywhere on the web into our notion workspace to save it for later and to centralize everything inside of Notion. So for example, whether you are watching a YouTube video or reading an article, listening to a podcast or anything else. If you want to save it, you can use the web clipper to directly save it into your notion database if you haven't installed the notion of Web Clipper yet, I highly recommend you do that because it's one of the most powerful tools notion has to offer. And again, it's available on all major browsers. So Google Chrome, Safari, and also Firefox, that once the extension is installed, you'll see these little small notion icon in your browser bar. This might look a bit differently depending on the browser that you're using. I'm using Chrome and for me I have this little icon, this little bar up here. And now to clip something, we just go to a page where to clip. So again, let's pretend we're on the notion block. And let's say we want to clip this article that we have over here. In order to clip it, we can just click on the notion of icon. And then a small box will appear here at the top. We can actually keep the title that we have by default, which is the page title, which notion got from the page, could also make changes. So block post from notion. Maybe we want to write it in there as well. Then we can choose which database or which page you want to add this too. So if I click on this button, you'll see this menu pops up. And I can basically decide where I want to add a tooth. Now we don't have that many pages, but I could just add it to our homepage for now just to show you how it works. So let's do that and then click on Save Page. And now it actually added this to our homepage. So if we go back into Notion and scroll down on our homepage, we'll see this new entry in here. So this was just added via the web clipper. If I click on that, we could actually rewrite that to this page which has the content and has the link. And if I click on that, I get to the notion block where we just kept the page. The awesome thing is that this also works with actual databases. So let me just quickly showed us with the same example. If we go in here and we want to save this again, and this time, let's just choose our meeting notes database because that's one of the only meeting notes, one of the other databases we have. So let's save it into there. And let's open up the meeting notes database inside of our notion workspace. And now in here we actually do get as well. And you see how it also added this URL property that wasn't there before. And that's because the web clipper always saves the URL together with the name so that we can actually go back to the page to check something out. So this is great for collecting, learning resources, collecting recipes, and so on. So there's one more thing I wanted to show you with the web clipper. And to do that, we're going to clip a recipe into the recipe database. Again, if you don't have that in your workspace yet, you can download from the course resources down below. But yeah, let's just use this vegetable fried rice as our example. And let's try to clip that too. Workspace. So in this case, my workspace, this is the test workspace. I have an n here, I have a recipe set of base. Now we get these annoying pop-ups, which we're just going to ignore for now. And let's go back to the recipes database. And you see at the bottom and appears in here. So just how I like it to be. We got the recipe, we got the link. We will obviously need to add these other properties ourselves because notion has no way of knowing if this is a two-star recipe or a five-star recipe. But what's really interesting and important is if you open this up as a page, you'll see that it actually already put in the content from the recipe. We just clip it to Notion, but it took the content of this page and add it into the page instead of notion as well. So we basically don't even need to go back to the website. We can just read everything from here. And it has the whole recipe with all the images and stuff like that. So really, really awesome tool, especially for these types of use cases, where you want to clip the content of the actual page as well. So makes it much easier and you can do even more directly instead of notion without having to go back to other websites. The last thing I wanted to talk about is that this also works on mobile devices. So here I've kept my phone and I'm on the recipe website again. Now I can also share this here. So to do that, I'm going to go into my settings and this is Chrome again, so the Chrome browser, and we're going to go into share. So this is again german. Don't worry about that. And in the share settings, I'll actually look for the notion icon right here. And I can now just do the same thing I could do on the browser extension. So here we can add the title. I can choose which database I want to add this to. Actually want to add this to a different workspace altogether. And then in here I want to add it to recipes. So search for that. And perfect, boom, Let's add it. And now this page is added to our recipe database again, and you'll also see how it appears here in the database. So this works like a charm and something that you never underestimate with Notion because it's just so helpful to have these tools in place. 19. Project: Build a learning list database: Alright, we're back with our next project. And this time we're going to be building a learning list database inside of Notion. So this could be a database where you save all the types of different resources that you want to learn about. So for example, it could be blog posts, YouTube videos, online courses, podcasts, books. Basically everything that you have. One place where you can track what you have read, what do you have watched, what do you enjoy it and so on. So making your learning much easier. You could also use this for university or for college to track your learning progress there. So let's dive right into the project. And again, we'll be starting off on our homepage. And here we'll go to the Learning list that we created in the previous video. Here we can add a database again. So this is going to be a table and it's going to be a new database. So click on new database and we'll call this learning lists like that. And then give a notebook. Just book. Yeah, The Red Book again. Perfect. So we have a table view. We also want to have a list view. And this is going to be called our favorite. No, sorry, are currently learning view. So this is where we will see all the things that we are working on currently. And then lastly, we will have a gallery, and this is going to be our favorites gallery. So this is where you can see all the favorites that you have like that. Perfect. Now back to the table. Here we need to add some additional properties. So we will add something called the status, but we'll actually use the default tags for this. So let's just rename these tags. Let's say status. Turn this into a select. And I will say not started. We'll have started. And we'll have finished. Oops, it didn't create started like that. Because we actually want to be able to tell if we've started something already, if restarted watching a course, if we started reading a book and so on. To basically determine what we're currently learning. Let's actually change these colors up because it doesn't make that much sense this way. I want the finished to be the blue, green, sorry. And then we'll make this purple. And now the hierarchy should be like that, would have not started, started and then finished, Perfect. So this is our status and we can leave it like that. Then we will have one property for the favorites. So we'll just call this favorite, favorite question mark. This will just be a checkbox. So this will help us determine which of the items on this list are our favorites. And then we can add those to the Favorites view or here. So that's something we'll do later as well. Now we'll add two more properties to make it easier for you to filter through your database. So the first one is going to be the medium. So this is gonna be what type of resources? This is a blog post, a YouTube video. So this is what we're going to do in here. Let's call it one blog post. We'll have video, podcast course. And maybe we have something like workshop. I don't know. Like a book. That's something you could also add. So this will be all different types of mediums that we could have in this scenario. And so you can actually filter through your database based on what medium you have later. Lastly, let's also add a category. So let's say you're working in some field and you wanted to study different things that interests you. For example, if you are into digital marketing, you might want to learn about SEO, but you also want to want to learn about I'm paid advertising. You might want to learn about email marketing and so on. So let's pretend that you do work in digital marketing and let's do it like that so that we can actually see how this would work. So in this case, I want to use the multi-select because there might be multiple topics for one resource. So one course might be about search engine optimization, and it might also be about paid advertising. So we wouldn't want to be able to add multiple categories to one resource. And let's actually add those. So we'll have SEO, we'll have email marketing, will have. Paid advertising. Maybe content marketing as a more general term, and then maybe also affiliate marketing like that. So this will be our categories and they're not too important for now. We'll just remove some of them to fit it in here. Perfect. But now we actually do have the basic structure for our learning lists, database and place. Obviously you can choose something else for these. Because again, it totally comes down to you. I'm just making up examples, flyers so that we can do something that's at least to some degree meaningful and makes sense. Lastly, I'm just going to add a URL property. So this will be just the URL for the resource that I'm not going to add some demo data in here. And again, I'm not going to show you how I do this because it's gonna be boring for you. But you could actually also just add in your content by, for example, adding in things that you like. If you change the properties to things that are actually, that actually apply to you, then you could now use something like the notion of Web Clipper to add and content to this database. Alright, so now I added this demo data to the database, and now we're ready to work on the other database use as well. You can also, if you want to apply sorts and filters to this view, but we're not gonna do that for now. You should know how to do that by now. If not, go back to the filtering and sorting video, it's really easy. So you'll figure it out in like five-minutes, really. Alright, so let's go to the currently learning list. Now this is our list view. And here we actually want to apply a filter because this should not show the ones that we have finished, for example, it also shouldn't show the ones that we haven't even started yet. So in this case, we want to filter for the status, want the styles to be started. So these are all the things that we started learning about, that we have started learning about and that we haven't finished yet. Next, you want to go into a favorites you, and this is where we can showcase our favorites. I chose a more visual look here as well. Because I want this to be kind of like a highlight gallery of the most, most important resources that you have in this database. To actually give it some use, we are again going to apply it filters. And in this case, we probably need a more advanced filter because we want to filter, first of all, for the status. So we want the status to be finished because how can something be a favorite of yours if you haven't even really finished it yet. At least in my opinion, you can obviously change that. But I say that you should have finished it in order to, for resources to become your favorite. And then we'll add another filter rule here as well. And in this case, we want to check if it's a favorite. Favorite is checked and unchecked. We wanted to be checked. So now we only see the database entries where we finished the resource. And we also check the database property that is one of our favorites. So these are like the highlights of the things you learned and you can go back to them through this view. Now as a challenge, you can actually try to add another database view to this database. And this view could actually be a board view where you group by the topic of the resource that you have. So you would have one column for the social media marketing and one column for the e-mail marketing and so on. So yeah, try to do that on your own. And then I'm quickly going to show you how you could do that if you didn't figure out how to do it on your own. Alright, so let's do it together. And again, it's really, really easy. I just wanted to basically give you a little bit of a challenge, but I think it's pretty easy. So you just have to choose the board view when you create a new view, and then you are almost there. One thing you could do is now go back into the settings and then go into group. Because currently it's actually grouped by this status. But we want to group it by something else which is our category. And now we already have it working exactly how we wanted to. It's grouped by category and gives us a nice different way of looking at our data. Alright, that's it for this project. I hope you enjoyed it, and I hope you also enjoyed the really small challenge at the end. In the next section of the course, we're going to be taking a look at some more advanced features of notion. So I hope you're enjoying the course so far and see you there. 20. Special blocks: Welcome back. In this section of the course, we're going to be taking a look at some more advanced features instead of notion that you can use for more niche use cases, but they're still important to learn about and that can be really helpful to many of you. So let's get started with some of the more advanced blocks the notion has to offer that help us do things we otherwise wouldn't be able to do with the basic blocks we learned about so far. The first of these blocks is the template button, and this actually allows us to create templates directly instead of our Notion pages. So you've heard about Notion database templates already. But now we can also create templates inside of our pages. And to do that, we have to add a template button. And if you do that, and she could type unlike me, then you get these configuration options. So first of all, you can have a button name. And we could just say, yeah, just add them. New todo, this something we could keep. And then down here we have our template. So this is what actually gets duplicated when we use the template button. Now, let's try how this works. So if you close this out, we see this button. And if I click on that button, you see how a new to-do item appears above this button. Again, one more, one more, one more, one more. So we can now duplicate whatever is inside of these, instead of this template in here, multiple times over. And this is a great feature, especially for our habit tracker, because until now we actually need it to go back and uncheck any of these checkboxes whenever a new week started. And that makes that much sense and it's really a tedious, so we now have a better way of doing that. So now let's actually do this and let's actually add this to our template buttons. So let's delete all of these to-dos. We don't need them anymore. We can also rename the button. So this is going to be called Add a new week. And then we can delete the todo item out of here. Now, what we also want to do is you want to copy paste, also to copy all this content like that, and then paste it into the template. And now you see we've got all the content in here that we need so that we can close this out. We actually didn't rename it correctly. So let's go back and let's do the renaming again. So let's say add a new week. Close it. Perfect, So now we can add a new week with this button. So let's say we used our template here. We clicked some of these habits. We didn't do all of them. Maybe on Thursday, we were actually doing our habits like that. And so the week is over and we can insert, just unclicking. All of those, will just delete everything that click on this button. And we have a whole new week again that we can use as a template. And now we can use our habit tracker and a much easier, much simpler way. Next, you can also set reminders for yourself inside of your notion workspace. This is something we haven't talked about yet. So let me show you how it works. If you type the at symbol anywhere into your notion workspace, you will see this menu pop-up. So there's different options here, but we'll focus on the date options. And it already says remind tomorrow at nine AM. So what if we click on that? Well, then we actually directly created a reminder for us inside of our notion workspace. And this reminder will actually also pop up in the All Updates tab. And if you have the notifications enabled on your mobile phone or on your desktop app, then you will also get this notification there. So this is a great way to use Notion as a tool to remind yourself of important events like meetings and appointments and birthdays and so on. So that's a really useful feature that notion has directly built in. Now we can actually do this custom as well. So if you do the add and then, for example, go on the today date. You can click on this again, and then you can adjust the date as well. So you could choose any data that you want. You can also include an n time if you want. So you can have a range like date range. You can include a time, then you can also choose if you want to get a reminder, you can have no remainder at all. You can have it at the time of the event and all these other times as well. So a really nice feature that notion has and really useful for not forgetting things in your Notion workspace. If you're working in a team, you can also mention other people instead of pages. And that's really nice for collaborating on different documents together. So let me show you how to do this. So this works the same way. You just type the add symbol. If you have multiple people in your workspace, they will actually pop up in here and you can just choose them. So they will get a notification that they were mentioned instead of their notion workspace. So again, great collaboration feature. That notion gives you next breadcrumbs. And this is something that you'll see on websites often. It's basically like the visual hierarchy of the page that you're on. So you see we're on the advanced blocks page, which is nested inside of the notion of what a one-page. This is basically the exact same thing that appears up here. So nothing much changes. And that's why I also, I personally never really use it because I can always see the breadcrumbs appear as well. But if you need it for some reason, there, next we have mathematical equations. And this is really powerful for scientists, for students, because it really allows you to use scientific notation directly instead of notion. So to do that, you can just do the slash equation. Like that. There's the option to use an inland equation and also a block equation. Inland means that you can have it directly instead of a piece of text. Block means it's like a standalone equation. So if I add this, we can just add a tech equation in here. So we could say m equals. And then we can use some expression like that. Square root of two for example. And that is, whoops, wrong way around like that. And now we have this expression and we could also have some texts. So I'm going to generate some random text again. And then in here I could have an inline equation. So something like this, and then do the same thing. So you see the difference between the two. So basically it's just inline inside of this piece of text like this. So great feature for scientists. Again, I use that for my college as well. So if I ever need that, I have used it before and I'm going to do that in the future as well. Because again, helps me keep everything inside of Notion. And lastly, we have code blocks. And this is great for software engineers, for students that just quickly want to write some code or share some snippets of code. In Notion. The great thing here is that it actually supports a lot of different languages. So if you hover over it, you see you can choose the language that you want to use. And then it will actually give you a syntax highlighting for our language. So if I was to write some really basic JavaScript, like just something like this. So really, really basic, you might make out that it's actually, if I zoom in, there's actually highlighted. So you have some light syntax highlighting in there as well. If you need that. Again, really great tool also has this copy option built in so you can directly copy the code like that, and it's just there. So it's something I have used in the past before and that's great for all software engineers. 21. Synced blocks: Let's check out the next grade notion feature, which is sync blocks. You might have come across this before, that you actually want to have the same kind of content on multiple pages. Not a database, but just regular content. And you want it to be sent. So you want the same content to show in both places, but it's a hassle to basically make edits to both pages if you ever need to change the content that exactly or sync blocks in Notion come in. So to add a block, you can just type in the slash command and then type in sync, and you will see the salt block. Now, everything inside of this red outline will be part of the sync blocks. So let's maybe add a heading. Let's do an h3. There's a heading. Then we might want to add some text. So I'm going to use my text generator. And maybe we also want to have an image up top. So this could be some kind of highlight. Oh, sorry, I should have an image. Let's choose one from unsplash. So let's just choose this one of these cookies. So yeah, nice little image and yes bit too large. So maybe I'm going to make it smaller like that. And why not have a Q&A section at the bottom? So let's have some toggles. Question one and question two, and question three. Okay, so this could be any type of block that we have instead of or Notion workspace. You can add any pieces of content in here. And now what we can actually do is click on this Copy and sync button. And if I just paste this down here, you'll see how we have just created a copy. But the awesome thing here is that these are now sent. So if I change this heading To, this is not a heading. You see how it automatically updates down here as well. And this would work the same way if this was on multiple pages. So you could copy and sink and paste it somewhere else. So let's just paste it to the top-level page here. Put it in here. And now in here we can actually also change some things. So let's say we change this image or we'd like we add a new image, for example, let's, let's do that. So let's go down here. Let's add another image, again from Unsplash, and we'll just take this one. So now we have added this image. And if we go back to the sink blocks page that was just on, you see how it appears red here. You see how it appears right here. So it will appear in any of these different places where you have the block sent. What's even better is that you don't even need to add the Sync block and advanced. Instead, you can just paste any block that you want to say, go to some other page. So again, let's go down here below this block. Then paste it in there. And you'll see this menu pop up, which says dismiss, paste and sink or linked to page. So we have these three options. And if we just click paste and sand here, it will be automatically saved. And you'll see this will turn into a block. If I put some additional continent here like this with my generator, and I go back to the last page, you see this was now saved as well, and we didn't even add the block ourselves, does sometimes you might want to remove one of these blocks from the synchronization. And to do that, you can go into the settings. So if you click on that and go into the settings here, we can go to unsung. And now I will ask us again, but if you click that and now make any edits to this page like that, you see they will not appear in the sink blocks again. 22. Notion backlinks: The most popular notion use cases, is to use it as your company Wiki or knowledge base. When you build out a knowledge base like this, you'll find yourself often cross-referencing different resources in your workspace. So there might be one article, one page that talks about a certain topic, but it might link to ten or 15 different other pages, just like you would expect on Wikipedia, for example, where one article can link to thousands of other articles. And this is a really common concept in information organization because you want to make these cross-connections between different pieces of content. Now historically, links for only one-directional. So if I was linking to a page or to your website, for example, then you didn't even know that I was looking to website. You could have figured out somehow, but you wouldn't know exactly. And this is something that sometimes can be a bit of a pain, especially if you're using something like notion where you want to have these thoughts be interconnected. And that's where notion backlinks, coming back links are basically a way for you to have bidirectional relationships between different pages. So you always know which page is actually being linked to from which of your other pages inside of your notion workspace. It's pretty similar to the references section of a Wikipedia post. So let me show you how it works. So I'm in my workspace and let's just go through a quick example. I'm going to go to the finance page. I can't do anything with finance. I just wanted to make a quick example. So let's say we want to link to the goals page because we want to talk about our finances here. And we want to link to a goal, for example, that talks about our financial goals. So let's use the link to page option and then let's look for our goals page so we can create this link down here. And now we have a link to articles page. Now, again, previously the goals page wouldn't be able to know that we're linking to it. But now, since Notion has introduced this feature, if I go to goals, you'll actually see this little button up here. This tells us that there is one back link to this page. And if we click on that to expand it, we see that the Finance page is linking to the goals page. So wherever we are in our workspace, we basically know which other resources rely on the resource we're currently working on, which is really powerful, especially for knowledge basis and for customer support pages and stuff like that. Now if you want to use backlinks too sharp by default, you can actually go into the settings and to customize page. And here you can set if you want the backlinks or how you want the backend is to show. So you can try them as expanded, which means that they will actually be part of the page. So they will show up at the top. And let's say I add another backlink from my content calendar for example. So again, just going to link to the goals page like this. And now we get this list of pages that reference our goals page. So try it out. See how it works for you and see how you like it the best. And then I'll see you in the next video. 23. Notion link previews: A really small feature I want to talk about a notion that has come out recently as well. And that's really interesting, especially for teams, is the Notion link previous feature. What does it do? Well, basically allows you to embed live links into your notion of workspace. So basically links to pages that will automatically update when the other page changes. And this is another way you can integrate other tools into your notion workspace. Now currently only a handful of tools are supported for this, but there will be a lot of more support for other tools coming in the future. So you can stay tuned for that. But for this example, I'm actually going to show you how it works with a Trello board. Because travel is basically for many people, the type of notion alternative. And now we can basically integrate the two into one. Trello is like It's basically, it has the same capabilities. It has these boards that we're used to from notion as well. So I have a project board, does the same as the board view in Notion. And now I want to basically add this super important project here to our notion workspace. I can go to the sharing options and I can highlight and copy this link to this card. And now I can go back to my notion workspace. Here. I can just paste this in and you see how instead of just pasting in the link, we actually get a couple of different options here. And it automatically recognized that this is a link from Trello and this is the link preview feature in action. Now here we have to connect to the actual count. So you would have to have an account to try this out. But this is necessary because it's basically using some behind the scenes programming to actually pull this data in. So let me connect to my account here, and then we'll see each other again. Alright, so now I've got the connection working. I've authenticated with the project. And now you see how it actually pull in information from that Trello board. So if we go back, we see that this board, like this super important project, is currently in the idea phase. And we can actually see that here in the link preview as well. What's awesome is if I go back in here and move this over to the Working on a category, then we'll take some time. But after some time, this will get updated as well. And the idea here will be changed for the working on it category. So this is what I mean with interactive previous. It's basically a way for the links or the link highlight. The link previews to change inside of Notion based on changes in other systems, you also have a couple of additional options. So let me show you those. If I paste this and again, you see we can paste it as a preview. We can also paste it as I mentioned, and we can also paste that link. So let's see how it looks if we paste as mentioned, and you see now we have this little page like integration. And lastly, let's paste it as a link. And this will then just pull in the normal link. And you'll see now it actually did update to working on it. This takes a couple of minutes usually because obviously they have to do some behind the scenes magic through that. But yeah, the tools that you can do this with currently, our GitHub, trello, Slack, Asana, Jira. And there will be support for more coming in the future again. But unfortunately, right now the support is pretty limited. But still, I encourage you to try this out, especially if you're a developer and you're working in a team. This is a really great feature that will make your workflow much easier. 24. Database relations & rollups: You've been using Notion databases for quite some time now and you might have already thought to yourself, is there a way to connect multiple databases together? And this is exactly what we're going to cover in this video because we'll talk about relations and roll-ups in Notion databases to explain how this works, I've set up an example here with two databases. These are both inline databases. We have one for projects and we also have one for tasks. And obviously projects usually consists of tasks. So that's what we want to do in this video. We want to create a relation between these projects and they're related tasks. So to do that, we can add a new property into our tasks database. This is going to be a relation property. So this is part of the Advanced properties. So let's choose that. And now we have to choose the database that we want to relate it to. So in our case is going to be projects. And now you see this property appears right here. Now we'll rename this as well. So we'll say project because every task will have one project. And you also might have noticed how this new property appeared up here as well. Because obviously this is a relation, so it has to be kind of shown on both sides. And we can also rename this at the top. And this will be called tasks because this is where our tasks we'll go now to form these relations between the project and the tasks. We can just go into this column and we'll see this menu pop up that will actually show us all the projects. Because now we are seeing basically what's up here. And we can basically decide, okay, this entry in our tasks database, which of these projects is it related to? The design mock-ups? Tasks might be related to the running a Facebook advertising campaign project. So let's click that and you see how now it appears in here. So now we have this project relation in here. And also up at the top in our projects database, we see that this task now as part of the tasks column here, now we can do this for all the other tasks as well. So the Facebook Ads account might be part of this project as well. So we can also have multiple tasks relative to one project. You see this up here. So now we actually have these two tasks in here. The add clips might be part of this as well. Website hosting might be part of the website launch and the newsletter tool might be part of the monthly newsletter. So now we've created these relations. Let's actually make this a bit bigger again. So now we can actually see which of these projects are related to which tasks and which of these tasks are ready to which project. So whenever you're in the test database, you always know which project you're basically working on. Wild when you're in the project's database, you always know which of the tasks you still have to do to complete the project. Now let's talk about roll-ups and rollers, basically built on top of these relations to get data from the table that you're related to and to display that inside of your old table. Basically, let me show you how this works. So you see that in our tasks database, we actually have this estimator time as part of our tasks. So every task has a time associated with it. And we want to now know how long these different projects will actually take based on these time estimates that we have down there. To do that, Let's create a new property in our projects database. And we'll call that estimated time. So basically the same as down below. That's unimportant, but it just makes sense because it's the same thing basically. And now let's choose rollup. And now you see that we get this little configure roll-up button here. Let's click on that. First, we have to choose the relation that we want to add this rollup to basically. So this is the relation that we already have, which is this tasks relation. And now we can basically choose which property we want to roll up basically. So in our case it's going to be the estimated time property. So this one. And what we want to do is we want to calculate the sum. And now what happens is it basically adds up the time for all of the tasks for each of these projects. So for the website launch, we only have this one task. So we only have these set up the website hosting task. And if you look down here, we said that this will take us five hours. Now for the advertising campaign, we have these three tasks. And if you look down there, these three tails combined, if you do the math, actually add up to 39 hours. So it basically added all those tasks up together. And now we actually know how much does project, or how long this project will approximately take in total based on this relation. Another great way to use this would be to have a kind of progress tracker. So let's add another property here, and let's say progress, That's called as progress. And again, choose a roll-up. Now let's go into the settings again. And this time choose the same relation, but we want to choose a different property. So in this time we want to choose the finished property and we actually want to show the present checked. So we want to see how many of the tasks have been actually checked to calculate a percentage of the completion rate basically of our project. So you see the website hosting task that has actually been checked off. So here we have a 100% completion rate because there was the only task. But in this case, in the advertising campaign example, we actually have three tasks. And of those three tasks, only two were finished yet, we have a completion rate of two-thirds basically, if I add a new task in here. So let's say design the whole page for example. And let's just add in the time, let's say three hours and let's say not checked. Basically relate this to the website launch. You see how this updates from 100% to 50% because now we have a new task in here that hasn't been finished. And therefore we are, we still have more work to do in our project. Relations and roll-ups are insanely helpful tools in your Notion, databases, especially if you have a lot of data and you want to create relations between multiple databases that you have in your workspace. So it's something you should definitely learn about and definitely check out. Try to build this on your own. Try to set us up and maybe add some other properties to get learning and to explore how this works for you. 25. Introduction to Notion formulas: If you've worked with Excel spreadsheets before, then you might be wondering if there's a way to have similar functionality, like having certain formulas and calculations inside of tables in Notion as well. And there actually is, and that's what we're going to cover in this video. It's a feature called notion formulas. Now that being said, this is a feature that isn't too common for many use cases. So a lot of people will be completely fine not using notion formulas. But still for many people it might be a very important feature. And that's what we're going to cover it in this video. It's going to be a bit more technical than some of the previous videos because it does require some logic and how some concepts that are similar to programming languages. But I try my best to make it as understandable as possible. And we'll go through everything with lots and lots of practical examples. The first thing that you have to understand when working with notion formulas is the terminology. And the most basic concept is just a normal property. These are basically the same properties that we had previously in our databases. So for example, here I have a number, I've got another number. These are basically properties in our notion formulas as well. So you'll actually see that in this third column, I am using the notion formula property. So if I click on Edit property, you see that this is a formula property type. And if we click to edit the property, we'll actually see that we are just printing out or adding in the number one. So this number in the first column, and we're just adding that to this column as well. And we do this using the properties option here we have our behalf and formulas to just get the value of any of these other columns to use inside of our formulas. So these properties are basically the basis that you can perform certain operations on which we'll get to. Next, we can use lots and lots of different operators. So for example, here I've set up an example that has, that just multiplies the first number and the second number. So this number and this number. And we can do that again if we click in here and check this out, go to edit the formula. We'll see that we just get this prop one. So this is, this is how we get the value from all of these properties at the prop and then the name of the property. And then we have the multiplier symbol basically. And then we take the second argument, which is the number two. And we could also wants to just add the number one again so I could say prop. And then number one again, like this. And now we would actually multiply number one, Number two times number one. And now the result is four times five times four, basically. So basically this calculation. Another example would be the larger than or smaller than operator. So in this formula here, what we're actually doing is we're checking which of the values is bigger. So we've got the same values again, we've got the number one and the number two. But in this case, we're saying Property one is bigger than property to question mark basically. So this is a logical operation. Again, if you're familiar with programming languages, then this might feel very common knowledge to you. But basically, we're asking the computer question, is number one bigger than number two? And if it is, then this checkbox here will actually be checked. And if it isn't, it won't be checked. So you see it over here. In the first case. Four is obviously smaller than five, so this is not true. That's why this isn't checked. In the second case, 34 is obviously bigger than two, and so this checkbox is checked as the last example for these operators. I want to show you the if statements. And this again is basically a programming concept, a programming language concepts that you can use here as well. So the idea of it is that you have some sort of value that can either be true or false. And then based on that, you can either do something like one thing if it's true, another thing if it's false. So here we're using the fact that we have this check over here which says is number one larger than number two. So this is what we just talked about. We use that as our logical value, like as our basis for this, for this operation. And then we have this question mark. So we are saying, is this true or false? And then we'll do this if it's true and this if it's false. And so you see, we're basically just using this little texts. We're adding this little texts as a property here or as a value. And depending on if it's true or false, it will be either number one is larger or a number two is larger. And you see in the case where number one is smaller, number two, so we're number two is larger in the first column. This then shows us number two is larger. And in the other case, it shows us number one is larger. So this allows us to make some logical decisions in these database tables based on certain values that we have. The next term you'll often hear in combination with notion formulas is functions. And functions are basically pre-built operations that you can use to get things done more quickly. So let me show you an example here for the title length, we are using a function, and this basically gives us back the length of the title that the character lag length of this title here at the beginning. If I expand it, you see that this one is the longest. How do we do that? Well, basically it's pretty easy. There is a function called length. So if I type in just length, you see that it is in here and it also tells us what it does. And we can just put a piece of text into these brackets like this, and it will give us back how many characters this text has. So in our case, what we're doing is we're just giving it the property title, which is if we go, oops, if we go back out, this is just this property. And so this formula gives us back the length in characters of these different titles. Another thing we can do is we can actually get the current date, the now function. So we just use this function. So typically for functions you just write the name of the function and then these open and close brackets. So just type that in and you'll get back the current date that you currently have. Now, we can use that for various different use cases. So for example, let's say we have a project management board and we have certain due dates for specific tasks, for example, or let's say our project is due in a couple of weeks, basically, let's try to simulate that here with this column that says due dates and I just added some random dates. And here, what we can now do with these functions, which is really nice, is we can calculate how many days we still have left until we reach that due date. So for this first row, let's imagine this is like a project, and it's the 3rd of April. Currently, we only have two days left until the student is reached. For this one, we have 38 days left because the due date is in May, and for this one, we have ten days left. So this is really useful for calculating things and especially if you do product management and notion to see which projects are close to the deadline. So maybe these projects are the ones that you need to focus on and put your work and to actually get them done. The last function I want to show you is this one. And it basically allows us to replace characters in our texts, enlarged text fields here with other characters. So I've taken this really stupid example of replacing the OH with an a in the title. So again, you see this is a short title. The title is longer and these have lots and lots of o's. But if we use a replaced formula, we can actually replace the OH with an a in this property and get the value back. And then we get this nonsense here. So something you might not need for as many use cases. But for some people, this is really helpful because replacing texts is really, really common in many professions. We come to the last term that you might come across with notionally formulas, and these are constants. Now, constants are basically just physical concepts. For example, things like pi. You can see them here, or like e, the number e, true and false. So these are the constants and these are things that you will probably use on a very sporadic basis because I've never come across anybody that actually uses them. It's probably most suited for mathematicians, but I don't know if you want to do all your mathematic calculations instead of notions. So I'm yet to come across somebody that actually uses them. But yeah, it's still good to know that they're there. And with that, we've covered a whole lot of ground on notion formulas. Now we'll go into more detail in the next videos. We will build a full CRM tool using all the things we learned in the last videos, where you can actually deepen your understanding of these concepts because they understand that it can be quite difficult to wrap your head around all these concepts. So stay tuned and I'll see you there. 26. Project: Build an advanced CRM (1/2): Welcome to the largest project in this course so far. In the next two videos, we'll build an advanced CRM tool that allows you to track leads, create proposals, and to manage your clients in one easy to use dashboard. So let's take a look at what we're actually going to be building. This is the finished project. And here you see that we have lots and lots of different views and lots and lots of different properties. So let me quickly show you what we can do with this. So here you can add different projects for different leads. So let's say you have a lead that wants to do a website redesign. So you can add in the project name. You can have a contact person at that company. You can add the company name. You can have different statuses, priorities, and so on. Add an estimated value for the project. So how much revenue you will get from the project. You can also assign a person that's responsible for handling this lead. So this again makes more sense if you have multiple people in your workspace, but this is something you'll learn about later in the course as well. So something you might also want to do. And you can have contact information for the client here as well. And then we have all of this as well. So I'm not going to go into too much detail the properties here. I'm just going to show you what we can do with this actually. So the next view basically gives us an overview of the different projects or different leads we have. And at what stage of the process wherein they can be a regular lead. Then they get to the stage where we send them a proposal. And then we might be in a negotiation phase. And if that's over, it can either be a closed sale or a lost sale or a close lead or loss. Next, we have a view that shows you which clients you have to reach out to. And we do that by using notion formulas and filters. So stay tuned for how you can actually implement this. Next, we also have a board that shows us the clients or the leads by the person that's responsible for them. So again, it gives you a nice way to access these different projects and to see who is doing how much work, how things are going with the different salespeople you have, for example, and so on. And lastly, another really nice feature that we have built in through notion formulas is the ability to basically add up the different revenues that you have in different months. And therefore see how much revenue you're going to be making in that month based on your leads. So basically like a revenue prediction dashboard, and we build all of this in the next two videos. Alright, so to get started, we'll go to the CRM on our homepage and we will create a new database. Again, we want this to be a completely noted anyways, so let's click on new database here and call the CRM. Add an icon, and then maybe go with a money I can again, something like this. Perfect. Now here we add all the properties that we need. The name is actually going to be the project name. So this is basically the title of the project you're going to do or you want to be doing. And the reason I'm putting this there is because I want you to be able to track multiple potential projects for every client. So you could have multiple clients, but basically you have them as multiple leads with multiple projects instead of your CRM. So this is the project name. Next, we might want to add a, the company name. So for now this is just going to be a text property. What you can do if you want to is you could actually turned us into a different database where you have all the companies that are your clients basically. And then you can create a relation to connect them together. That's beyond the scope of this course, but that's something you could do potentially if you want to. Now, we'll also add a contact person at the company. So this is the person we're talking to facilitate this deal. And we'll add some contact information like email. So in this case we'll use the email property. We'll also add a phone number so we can contact our lead through a phone number like that. That will turn these tags into something else. So instead of calling a tax, will actually call it status. So this will tell us which status this particular client or this particular lead has. And it's going to be a select because you only want everything to have one status. So this might be lead. We will also want to have proposal send. Then we might want to have negotiation that we might want to have closed, and we might want to have lost. And now we can actually re-color them because again, the colors and really make that much sense. So close should be green, lost should be read. Negotiation can be maybe blue. Proposal sent can be purple, for example, like that. Yeah. So now we have these different statuses in here that will also add a responsible person like an owner of this client. So this would be the person on our team that actually handles this client does lead. So we'll put that in there. And with that, we're actually done for now. I'll add in some demo data again so that we can work with some real data and it doesn't look like this. Doll empty their database. So you can do that as well. And then we can start working on the next features. Again, you will find the CRM, the finished version of this in the description down below. Alright, so I'm finished adding in the data. Now, let's actually create a new view. And this is going to be the board view, which is where we'll have the statuses. So we'll see which status of the process the people are in. Let's call it status sport. And now we'll have to do some adjustments here. So close should be at the end, last should be even further at the end. But the other ones are actually in order. So what I like to do in these cases, as I actually like to hide these columns. So do it like that. Click on Hide, hide this one as well. And also hired in those status column. And now they will be showing up like this. And that way we can drag them in there like that. If we want to move somebody from proposal send to the last category, all the clothes category, but they will not fill up the entire column here. And That's a problem if you have like thousands of clients over time and then this will just become a massive mess over here. So I rather keep it like that. And then you can drag it in there and see, if you click on this, you'll see which ones are in there. So let's say I'm closing the social media campaign. You see how the number changes, and now you see that it's in here. And I can also drag it back into any of the other columns. Now we'll also add the owner board. So this is where we actually see the different leads by who's responsible for them. And this is also going to be a board view. And in this case we have to change up how we actually started unknown how he thought up, but how we group this, because we want to group it not by the status but by the owner. And in this case, since I've only added myself as an artist so far, we'll only have one column, can actually hide this one as well. But later you can also add other people to your notion workspace, for example, in here, I could just share this with someone. So maybe I want to share this with tests at Invite. And now this person is invited and I can actually set him or her, even if it's not a real person as the owner for any of these. So now if I change this back to this test e-mail address and go over to the ulna view again, you'll see how you now have these two columns for the two people basically that managed these differently. And that's it for this video. In the next video, we'll build some more features into this database and we'll worry about all the more advanced stuff that you saw in the introduction to this video. 27. Project: Build an advanced CRM (2/2): Alright, so let's get to the juicy stuff and let's start adding more advanced features to our notion database. So the first thing we want to add is we want to add the outreach view or we want to be able to basically automate when we have to outreach to certain people. So let's say you have a lead in your CRM. So you want to contact the lead over and over again because you are negotiating with them. You want them to become your client. And so you basically keep track of when you last contacted the person. And then you want to know when you have to reach out to them again so that you don't forget it. And it's basically done for you. And that's something we can actually do with Notion. So let me show you how now to do that, we have to add a couple of additional properties to our database. And the first one is the last contact property. This property is there to tell us when we last contacted each of the leads in our database. So you can choose a date here. And this is something you will have to fill in manually. So let me just choose a couple of dates here because that makes it easier. So let's go with this one. Let's go with that. Go with this. Go with like this. Perfect. Now we have these last contact dates. They're completely arbitrary, but you will need to add those in in order for this automation to work. Now, the next column is going to be the outreach Outreach overdue column. So this is going to be a notion formula. And what we're going to do is we'll basically calculate if the time since the last contact or if a certain time since the last contact has passed. And we need to contact the client again. Let's say the last contact was two weeks ago and we want you to contact the client every two weeks. Well, then we need to reach out to them again and we can actually calculate this using notion formulas. So let's get started with this, and it's actually not that complicated. So the formula isn't that complicated. To do that, we'll use the date add function. Now, this function, as you see right here, gives us the option to add a certain number of days or weeks or minutes to a date that we give to this function. So what we'll do is we'll give this function our date. So this will be our last, last contact, and then we'll add a couple of days to it and then compare that to the current date. So let me show you what I mean. So in here, we'll use the prop to get the one of the properties. And in our case, we want the last contact prop, this one. And now we have to use a comma and we have to say the units. So we have to say, how much do we want to add to this stage? And we want to add 14 and next another comma and then the units. So we want to have days, Got it. So you have to add these quotation marks around the days in order for this to work. And then close the bracket. And now you actually see, if you look at the top here, it already does what we're expecting you to do. So it takes this date and then adds 14 days. So instead of the fourth of April, the 18th of April. So it does exactly what we wanted to do. Now to finish this, we actually want to compare that to the current date. So we want to see, is this states still in the future or is it already in the past? And if it's in the past, that means that more than 14 days have passed since we last contacted our client, and therefore we need to contact them again. So maybe a bit hard to wrap your head around, but let me show you what I mean. So now we can use the now function here again. I told you about earlier. And now it will actually switch this and turn this into a checkbox, so into a logical value instead of having a date value. And that's possible because we're now using this logical operator to basically say, is this true or false? And in this case it will be false and in these cases it will be true. And you see our result makes sense because today is the 4th of April. That means we don't have to reach out to our client again. So if we reach out today, we don't have to reach out to them again until two weeks from now. So this works just like we wanted to, and we can now use that to create a new view that utilize this feature to filter for only these clients where this is actually true. So that we can only reach out to the clients that we need to reach out to. So we'll call this the outreach overdue board. And again, it will just be a list of all the clients we need to reach out to a so-called outright overdue and use the List View and then click on Done. And what we do in here is we'll actually filter and we will filter by this outreach overdue property. So you can actually filter by a formula value, which is really nice. And we want this to be checked. So we want this to be true. Basically. It only shows those ones, those leads where we need to reach out to. And so now you can have a salesperson come in. And if they don't know what they should focus on their work on, they can just go in here and see all the clients that haven't been contacted in a long time. And they can click into these clients and then contact them through the e-mail address or through the phone number and so on. So let's build the next feature into our CRM tool. And this one is going to be the revenue tracker, all the revenue prediction for the future based on the contract value that we expect from one of these projects. How much revenue will make from one of these projects? Projects and when they will be expected to be closed or when the sale is going to happen in the future. So to do that, we'll need a couple of additional properties again. And we'll actually just minimize those a bit. You can actually do that like this. So you can just make this smaller. And this way we have more space for us and we don't, we don't need double-spaced for all these other properties. So we'll do it like that. And now let's add some more properties. So the first one is going to be a number and this is going to be the estimated value of the project. And what we can actually do here is we can go into these numbers settings and we can turn this into a US dollar. So now every value in here will be considered a dollar value basically. So let's just add some arbitrary values like that, maybe like this, like that, like this. Now we have some values in here. So it doesn't really matter what values you have in here. It's more for demonstration purposes. And next we also need another date property. And this is gonna be the expected closed state. So this will be the date that you think you will be able to close this deal. So basically the deadline for closing the steel, and we need this as well in order to make predictions for the monthly revenue. Because if a deal closes in one month, then around you will be counted towards that month. While if it closes the next month, the revenue will be counted towards the next month. And you see this is quite an advanced use case. Shows you how powerful notion can really get if you use some tricks and you know, your way around, things like formulas and stuff like that. So again here I'll just put in some random values. So maybe like this to an April. Let's do two that will be closing in May. So I'll do one more in May. And that's maybe also do one in June. And that's it for this property as well. Now we'll actually use one of those tricks in order to make this work for us as well. And again, in this case, we'll use a formula to do this. And this is going to be just the month of this closing. This property will give us back the month that a certain deal will be closed. And so we can actually filter for this in our view to grow, create this kind of like predictive revenue Board. So we'll add the formula in here, and this is just way too much to type. So that's why I'm going to link this in the course resources below. So you will find this bloodless video because it's just like see this huge chunk of texts. But basically what we're doing is we're looking at the expected close date and we're trying to get the value of the month. So basically, if it's 0, then it means that it's January and so on. It's a bit complicated to explain. But you can just copy, paste that into your notion workspace into the formula field, and it should work just fine. So if you click on Done, you see we now get the actual text for the month. So if it's an April, we get April. If it's May, we get May, June, we get June. And we can now use that to basically group our new view, which will just go into create. The view is going to be called revenue dashboard or revenue prediction. Maybe totally up to you like that. And it's going to be a board view again. Now, in this case, we will again adjust the grouping so we're not groupby status, but instead book by the month. And now you see that we get this month grouping in here just like we expect. We can remove this month because it's just a No month category. And now we have these projects organized by the month that they will most likely closing. Now the last thing that's missing here is that we actually need to calculate how much revenue this would add up to. And to use that we can use the notion database calculations again. So up here where it says three, we're currently just counting the number of values here, the number of entries in every column. But what we can do is we can just change that to the sum of the estimated value. And now you see it updates. And we basically see how much revenue will make in each month if these closing dates are correct. So if we were to change some of this now, so if we were to change the closing dates, these numbers will change as well. So if I go back to table view and let me just go over here and maybe let's say this one doesn't close in April, but instead it closes in July. Maybe we'll add another month. And I now go back to the rounding prediction. You see this month gets added here, and basically now we see that this will now close in July, so we'll make it this much revenue in July as well. And with that, we're finished with this project. Congratulations for finishing it. And if you want to check the solution that I have, you can again see that in the description down below. Now, obviously you can extend this in many ways. And I just wanted to quickly show you a lot of features in a short amount of time. So there's obviously room to improve those as well. So your challenge might be to actually go in there and add some additional features. For example, what you could do is you could connect this CRM database to your clients database so that every client is connected to his projects. In the CRM. You could use that to do some really nice calculations. For example, you could try to calculate or sum up the total revenue you make from every client. So this is just as an idea for you to check out and to test your skills. If you want to undo that, I'll see you in the next video. 28. Sharing content & working with guests: More often than not, you'll find yourself working with other people instead of your notion workspace. It doesn't matter if you are actually part of a team or if you're a freelancer or individual, just working with others. I haven't come across a person that has never shared resource from the Notion workspace with anybody else. But fortunately, notion has lots of great collaboration features, both for teams and individuals, and we'll cover them in this video on a very fundamental level notion differentiates between three different types of users. There are admins, which are people like you who've basically created the workspace. If you are the person that credit your workspace, then there's members and that's something we'll cover in the next video, which has lot to do with working with teams. And the third role is actually the guest row. And this allows you to share your Notion workspace or single pages now with external collaborators. So for example, if you're working with a freelancer or you go to university and you want to share one of your exam prep documents with one of your friends. These are cases where you can use the guest role now to share pages with other people in Notion, you actually just have to go up to the Share menu, which is at the top of every page. Instead of notion, you have multiple options. For example, share to the web, which we'll talk about later. But first of all, let's talk about this option down here. So this is where you can share your notion page, the page you're currently on with any of the people that you have invited to your notion worked with before or with other people that you are inviting for the first time. Operate in this field, you can actually enter any e-mail address and notion will try to see if it finds an email address in their system that has a notional account and that is associated with this email address. So if it doesn't, then they will send out a notification to that person that you are being in bed. You're inviting them basically. And if you've inherited them before, they will show up down here in this menu. So we can just add a person from there. And now we have different options for actually sharing this page with the yellow person. So we have these options over here. And they give the person that's being invited to different levels of access to the page. So the first one is full access. This means that the person can actually view the page, they can share the page, they can comment on the page, they can edit the page, they can do anything. They can do, basically the same things as you can do. The second option would be to give them edit access so they can actually edit the page, but they wouldn't be able to share it with other people. So again, a nice option. Then we have the can edit content option, and this is only available for database pages. For this allows people that are being invited to edit the data in the database. So the rows add new rows, delete rows, but they won't be able to change the properties. So they can't delete properties. They can add new properties. They can only edit the content that's currently inside of the database. Lastly, we have the can comment and can view options, can comment as obvious. So it just means that you can comment on the page, but you can edit anything. Can view means that you can only see the page, but you can't do anything else on the page to invite the person. You can just click on the Invite button over here. And then it will actually show up as a guest in this menu over here. The next option you have is sharing something to the web. And this is also really useful. For example, if you have a resource in your Notion account that you want to share with multiple people are basically your entire audience. For example, like a template or something else. And you can do that through enabling this toggle button up here. Now, this link is what the site will be available as. If you copy that and send it to somebody, they will be able to see it. And you do have some additional options, like you can allow editing. So that would mean anybody basically could edit the page if they're logged into Notion account. You can allow comments so people can comment on the page. And the other option would be to allow other people to duplicate the page as a template. So for example, if you have a public template that you want to share with lots and lots of people. You can allow other people to duplicate it and then they can just add it to the notion workspace by doing that. Lastly, if you have the personal Pro plan, you can also do search engine indexing. So that means the page might actually appear in the Google search results if enough people like it and it gets ranked. So you can toggle that on and off if you want to. Now what's important when sharing pages in notion is that you actually always just share the page that you're on. So in this case, if I share this recipe is database, I'm only sharing this page with the public or with other people. So any of the other pages inside of my Notion dashboard will not be automatically shared. That said though, if the page has sub pages, so in this case, our recipes, then those are shared as well. So anybody that has access to the recipes database will also have access to any of the recipes in here. And also, if we had other pages nested inside of these recipe page matches, then they would also have access to those. Now once you've invited guests. Or team members into your notion workspace or to one of your documents and pages, you will most likely interact with them in some way. You can do that easily in Notion as well, because notion has a built-in comments feature that allows you to communicate with your guests and team members instead of documents to make changes and suggestions and things like this. Now there are actually two ways to add comments. The first one is the page comments section, and you can add that through this button here at the top of every page. And this will basically add a comment thread to the entire page where you can add content. So I can just the content comment. This is a comment. I can also attach files, so I can do that through this button and then add a file again. Let's use our puppy demo. And I could also mentioned the person, a date or something like that. So maybe next Tuesday. And now I can send this and it will be added in here. And now everybody that has access to the page and has comment access to the page can actually reply to these comments and can, can add new comments to basically spark a page discussion. So if this was like a document, maybe like a, an article for our website or if our blog, then we can discuss about the article in these page comments. Besides from that, you can also comment directly on text. So if I highlight any of the sentences here, for example, I can just click on this little comment button. And this will highlight the text and it will allow me to add a comment. And again, this is a comment. So if I just type, this is a comment. I can add that in here. Have I have the same options like attaching files and mentioning other people. And I'm just adding it over here. So now you see it gets added as this little icon. Now this isn't the default. You'll probably see something that looks more like where is it, Sorry. Like this. So the expanded option, but you have the option as I just showed you in here, to actually make them more minimal if you don't want to have them in the sidebar. And so these comments will appear in line here. You can click on them and add comments, reply to them and so on. All of these comments will actually show up in the comments sidebar. So this is basically where you find all the comments for any page. You can reply to them again. You can resolve them. You can see the open ones and the result wants. And so you can keep up-to-date with all the changes and all the edits and all the suggestions that were made on any given page. So this is extremely helpful if you have a huge document, like a huge block or post or like an online course outline or something else. And there are lots and lots of comments. Then you can go in here and make suggestions and make sure that everything is getting resolved properly. And that's an already for this video. In the next one, we'll take a closer look at the team specific features. So if you're on a notion team, you're working together with colleagues. Stay tuned for the next video. 29. Notion teams & permisions structures: Besides being an awesome tool for freelancers and individuals, notion is also great for larger teams and huge organizations. And in these cases, you have more challenges to restrict and to control who has access to which pages instead of your notion workspace. And that's why notion has features for teams and organizations that address these issues. And these are the features that we'll talk about in this video. So as we talked about in the last video, there are three different types of user roles in notion. Admins. We have members and we have guests. And typically in a team or an organization, you will be one of the members. So this is the most common role in larger organizations. Now notion Team Workspaces have some additional rules and additional capabilities that I wanted to show you in this video. First of all, Notion workspace is for teams have some additional capabilities. And they are organized a bit differently because you have different sections in your workspace that are meant for different people. So the first one would be the main workspace section. And this is basically the section that is shared with multiple people or that's shared with the entire organization. So if you have a company with a thousand employees, pages in here might be shared with 1 thousand people. And you obviously don't want every page to be in there. And there are some restrictions on how to restrict these pages as well. But generally speaking, these are the pages that lots and lots of people have access to. Now, you also get a private workspace. So this is basically your private area of the notion workspace. And this is completely private to you only. You can actually see the content in this area and you can decide if you want to share something with the broader audience. So what's the broader organization or with other people? But you can also keep things in there secretly. Basically, you have your own work area and you can do things. You want to do your things without other people actually seeing it. Lastly, there's also a third section, and this actually shows up if you share a document with somebody else in the organization. So as you can see at the top, I actually shared the page now and now this gets added to the shared section of the sidebar. So these are all documents that you personally shared with a couple of people, maybe two of your teammates, maybe one, maybe some of your guests are. So again, to really differentiate the different levels of access inside of a notion, teams workspace. Now imagine having a large company with thousands of employees. And you want to basically assign access to a limited amount of those people to a certain page. Do you have to go in and add 500 people manually? And fortunately, you don't have to do that because notion has a feature for that called notion groups or Notion user groups. Basically, this feature allows you to organize the people in your workspace into different groups and then give page access to any of these groups. So for example, if you have a CRM in your Notion workspace for your company, maybe you want only the salespeople to be actually able to see it and work with it. And anybody else doesn't even need to see it because it's not for them. They don't have anything to do with it basically. So maybe you only want to give a group called sales team access to this specific page. Now, maybe you also want to give another group access to edit the page. Or maybe the support team might also be able to view the page. So you can really vary these levels of access for different user groups. Overall, this obviously helps you to limits of time you spend on giving access to people and instead giving access more to specific groups. So that you can give hundreds of people access at a time without having to add them manually. Now to keep your workspace secure, some people might also want additional capabilities. These are available, but they're only available on the Enterprise plan. And these are settings like preventing members of your workspace from sharing pages publicly, or preventing them from exporting the page content, preventing them from moving content across workspaces and stuff like this. So these are some additional security capabilities if you need them, but they are only available on the Enterprise plan. So you might want to check that out if this is applicable to you. To finish up, There's one more feature that's pretty helpful for teams. That's to setup allowed email domains. And that basically means that you can set your workspace to automatically accept anybody with an email that has your domain or one of your accepted domains to sign into your workspace. And that makes it easier for new people on your team to quickly get access to your workspace without having to ask somebody for permission and then having to be invited manually. So this is a nice option for teams, especially if you have lots and lots of new people coming into your organization. 30. Notion tips: So far in this course, we've talked about lots and lots of high-level concepts and Notion, Notion formula as Notion databases, notion grouping features, sync blocks and everything else. But in this video, I want to talk a bit more about the details about some of the additional things that you can do. And also gives you some tips about general best practices when working with Notion. First of all, I recommend that you use Notion databases whenever you can, because Notion databases force you into a set structure. They give you the option to create templates, makes it easier for you to filter through content in your database or in your workspace. And in general, it's just an easier way to work with Notion. If you use more databases, you have more features available to you, and it's in a more structured way. So whenever you can use Notion database instead of normal pages. Next, we have a quick tip for Notion databases, especially for the board. You and I talked about this earlier before. I always try to hide the done column or so I would call it in Notion board databases because this will be the one that fills up the quickest. So here we have a CRM, but it'll be the same thing for a project management dashboard where you would have like a project finished category. So I always hide those groups in order for them to not clog up my entire view here, it gets kind of messy if you have 50 different projects in your category here, or 50 different leads. So that's always a great thing to kind of organize your workspace. The next step is to change the default start page. If you want to. You can do that in the notion settings. Here you can go to my notifications and settings. And here you can actually choose the open onStart setting. And you can either change this to your last visited page. So this means that if you do something a notion, then you leave notion. So you leave the website and you come back later. It will actually open up on that page that you left it. And the other option would be to default to the top page in the sidebar. So this could be, in our case, our homepage next is a hidden feature in the timeline view. Because here, if you go to the Settings and go to Layout, you can actually show a table next to the board here that will actually show you the different projects, like in one big table. And this makes it easier for you to see which of these lines actually belongs to which of these projects. Some people prefer it this way as some people prefer the other way. But either way you can choose how you like it for yourself. Next, you can change what date property you want to use as the basis for either the timeline view or the calendar view. So this might be a problem that you had yourself. And to fix this, just go to the database settings, then go to Layout, and then go to the show calendar by property basically. And here you can set which of the date properties you want to use for your calendar. So this example here in this theorem, we could also use the last contact date as the date to add these elements to the calendar. And this will change how this works. The next step is to use the page history to restore previous versions of any page in your workspace. This is awesome. If you want to go back to previous version of your page. Again, if you deleted something that you didn't want to delete, if you added something that you didn't want to add. Or I should just miss the old layout you had with your old notion page. And to do that, you can actually just go to the menu here and then go to the page history. And then this menu will pop up, which will show you all the different versions of your page over time. Now, with the normal personal Pro plan, you only get a 30-day page history for that. For more than that, you will need the enterprise plan. But again, 30 days is most cases more than enough to go back to the previous version of your page. Next, you can actually use the notion dark mode. And if you like browsing with a dark screen, then this is exactly for you because you can easily do that in the notifications and settings and then go to Appearance. I have it as light right now, but you can also do the system setting and you can just turn it dark for all cases. And then your entire notion workspace will turn dark like this. Alright, that's it for this video. In the next one, we'll talk about some more tips specifically for notion teams. 31. Notion tips for teams: Let's talk notion for teams. Using Notion as a team brings a whole new set of challenges with it that require some additional structures and thought processes so that you don't end up with a huge mess and lots of chaos. In this video, we'll take a look at how you can actually do that. The first step is to keep the number of workspaces low. Now, this might be a really obvious tip and you might think, well, obviously, but some people think that, for example, different teams should have different notion of workspaces. But in general, I'd say that no matter how big your company is, you usually only need one workspace or maybe a couple of, but I would usually always try to keep it in one workspace because it's expanding across different workspaces. Just means having a huge mess. And some things might be in one workspace. Some things have been other workspaces. So yeah, keep the number of workspaces to an absolute minimum. One should be enough for pretty much every company out there. The next step is to keep the number of admins low. And this obviously makes sense as well. It gets more and more important the larger your organization gets. It's basically the same thing as it is with your website and your server and any other tool that you use in your company. The more admins you have, the more risk you have. Some password getting compromised or maybe social engineering attacks on you want to your team members. So always keep the number of admin accounts very low because you don't want things to get deleted by accident or someone messing around with your workspace. Another great tip for teams working in Notion is to use comments to collaborate on, to communicate with team members. Because usually it's better if you communicate directly where you are actually working. So if you're working on a blog post, then you're working and communicating directly on that blog post, which makes it easier to tell others what you're actually talking about and so on. Often, that is the best way of communicating. And that's what I recommend for Teams, a notion to do as well. If you have a page notion that you want to stay up-to-date with. A great tip is to use the direct Slack integration, which allows you to connect a notion page to a Slack channel. And that way every notion page update on that page will be directly send to the Slack channel so that you can follow along with what's happening in Notion right from your Slack account. So that is a really nice feature. Somebody will like to use it. I personally like to keep the number of notifications I get to a minimum so I don't personally use it, but other people might still enjoy using it as a team, a notion you also want to set up a good permission structure. So that means using the notion User Groups feature. And that's something that I would highly recommend to any company in any team using Notion because it just makes it so much easier for you to handle the access to different pages and different parts of your notion workspace. A good rule of thumb for this is to create one group for every function in your business. So again, one for marketing, one for sales, one for support, one for admin, one for engineering, and so on. And if you get to a bigger level, if you have maybe hundreds of different employees and you want to make the controls and the permissions a bit more fine-grained, then you can actually set up multiple groups per function and your business. So you could have an engineering juniors and engineering senior and like an engineering executive group, and then give permission to those groups to make it easier for you to handle who can do what in your workspace. And lastly, a great tip to limit the number of involuntary changes made to your database. You can actually lock databases as an admin so that nobody else can actually change anything about them, but they can only add new entries. They can only delete the existing entries, but nobody in the workspace can make changes to properties, can rearrange properties and things like this. To do that, go to a database and then click on the menu and click on Lock database. And now you see this database is locked. I can just open pages, but I can click into these different properties. I can add existing or new properties. I can move anything around. So we can only use this to actually get work done. But we couldn't delete any of these views or stuff like that. This also works for regular pages. So this might also sometimes be a great option, especially if you have like a dashboard or things like that, that you don't want to change that often. So here on our homepage, again, same thing. Go in here, go to lock page. And now you see we can't do anything about this. We can click on links. But I couldn't go in here and delete this. So the page is locked and we can't edit any of the content without unlocking the database. Again, That's it for this video. And the next one we'll take a look at Notion keyboard shortcuts. 32. How I use Notion (Personal life): Throughout the course, we've seen lots of different ways to use Notion. But in this video, I wanted to talk a bit more about how I personally use Notion both in my work and in my private life. And this video is going to focus on the private life. And the next one is going to be all about the work-life. So we're here in my private notion workspace. The first thing I want to show you is my goals page. Now in here I have two databases, one for my monthly goals and one for my yearly goals. And they are not connected whatsoever. They are just too simple databases because I have actually realized that for me personally, it's much easier to have things be really simple than to have all kinds of fancy connections and relations and rollouts and all that sort of stuff. Because usually that takes time to maintain. And in some cases it might be worth it, but in this case for me personally, it isn't worth it. So that's why I keep it like that. And usually I go in here like once a month, I update my goals for the month. So basically I set goals for the next month. I take a look at the goals I have set for last month and see if I've actually achieved them. And also you look at my yearly goals to have some guideline. If I'm actually fulfilling these goals are if I'm doing something completely different, next up we have my recipe database and this is basically just like the database that we used for many of the examples throughout this course so far, it's been different but still pretty similar. So it's just a big collection of all the recipes that I really enjoy. Food or cocktails or desserts, snacks, like basically everything. And I really plan to expand that in the future because I really enjoy having this ever-growing collection of recipes that I enjoy and things that I like to eat. So that's something that I really use Notion for quite a lot. Next up, we have my learning database. And this is again really simple because I don't have the time to really maintain a lot of database properties and all that kind of stuff. So it's basically just what I want to learn and then whether I've got the time to take a look at it or not. And that basically is how I manage all the things that I learned. Keep it simple and to keep everything going smooth. Now on my resources page, I have quite a couple of different databases and I'm not going to cover all of them. But one of them that I want to show you is my restaurants and bars database. So this is pretty similar to the recipes database, but instead of using recipes, I'm actually using different restaurants and bars and cafes and I really liked. And my goal here is to basically have nice restaurant recommendations myself that wherever I go to. So if I come to a new city, I already know the restaurants that I like. And if I come back to the city, then even more so this is something that I plan on using the next 101520 whatever years and expanding it to fit my taste and also to add new recipes, new restaurants. Whenever I come across one that I really like. Another database that I have in here is my interesting products and companies database. I'm really into startups and technology. And so I have this database full of different startups, software tools, products, and so on that I find very interesting or that I want to learn more about in the future. And so I collect them in one place. They're not forget them when I come across them like on Twitter or so to keep them in one central place. And now one of the fun databases that I just recently started. So it's pretty empty. But this is my beers database. So it's basically a collection of the beers that are really enjoyed from different countries. So yeah, just got two of them in here right now. But this is something that I want to expand in the future as well. It basically just shows you what you can do with Notion. There's so many possibilities, both for your personal life and also for your work-life and doing these things that you enjoy and making notion of the central place for keeping everything that you want to remember, all the things that you want to keep for later is, in my opinion, a great way of going about things because that makes it easier for you and your life. You know, where things go, you know where to find things. And that's what I do with my Notion workspace as well. Alright, that's it for this quick peek into my private Notion, databases. The next video we'll talk about my work-related databases and tools that notion like revenue Tracking, planning online courses, and many more. 33. How I use Notion (Work life): We're back instead of my Notion workspace. And this time around, I'll show you the databases that I use for work-related stuff inside of my Notion workspace. The first one we're going to check out is my content plan. Now, this is where I plan my content for YouTube, for my blog, and so on. And this is a pretty big database with lots of different ideas in it. I have this database organized into different categories basically. So basically different stages of planning. And I also use a lot of templates in here to help me get things done quicker. So if you want to take a look at that, I basically have this video template that has the set structure for everything that I need to do in order to start planning, planning my YuJa video in there. Now I have a dedicated database for my online courses because the online courses are pretty different than the videos themselves. And so I have this extra database for that. And usually I have this part over here with all the courses that I'm planning and at what stage they're in. Again, you can see yourself right here. That's where we're currently at. And in this case, I also have really complicated course template in order to help me make courses and planned courses quicker. Next, we have my notes database, and this is my go-to when taking any type of nodes, be it in a client meeting, or when just having to do some things around our apartment here, or when I'm in university and I have to take notes there. Basically, I do all of that right inside of my notes database. And I have it structured into different categories. I have this quick note section, so this is for now, I just have a meeting and I just want to quickly write something down. That's what I use there. Then I have this big notes section basically. So this is where I keep general improvements that I want to realized in the future. Have some business ideas in there that I want to just keep in the back of my mind and other things that are just interesting to me and that I don't really change that often because the nodes in here, I typically create them. And usually after a couple of weeks, I delete them again because I just don't need them anymore. And these are the ones that are actually keep for a long time. So that's that. And I also have this books category. I don't use that too often to be honest, but the idea was to have basically to take notes on books that I read and to put the information in here. But again, I currently don't really use that too much, so yeah, next we have my revenue tracker and this is pretty big notion database in the sense that it has lots and lots of data in it. And so basically I go in there every month and I collect the numbers from different platforms where I start my courses or I have a side business and affiliate revenue and stuff like that. And I put everything in here to basically collected in one place. And so I have numbers on Udemy, on other platforms. And basically all these types of data in here to basically calculate how much money I made, how much Mahoney costs I had. And to see basically how my business is doing at any given point in time. Now for a more general use case, I have this area setup in my Notion workspace for my workspace business. Basically, this is where I have all the information about that. I have some documents for promotion guidelines, templates, ideas, branding, so also individual documents, not just databases, but all of this basically is in this one central place in order for me to be able to access things quickly and to move stuff around if I ever have to. I also recently started collecting feedback from clients in this database. And this is done automatically using automation tools, which will actually cover in the next section of this course. So if you're interested, check that out as well. But basically, it allows me to collect the feedback from my clients in one database. I can actually show you. It's not There's only one entry currently because I've not been using it for too long. But yeah, we'll set something up like this in the next section of the course. So again, you can check that out if you want to learn more about how this works. Something I set up when I first got started trading online courses was this hosted on Notion section basically, and this is my part of the workspace that's basically public to other people. So that's where I host templates or the resources for this course, for example, all of this will be in this folder. This allows me to always know which pages in my workspace are actually public and which pages aren't. And therefore, I can handle them differently. And I don't keep any sensitive information in my public Notion pages, as I used to do a lot of web design, I also have a web design inspiration database, which is just a database of websites that are really like. And it's a great place to get started when creating a new website or just to get inspired when doing some changes on your website. So basically I chose this gallery view here because I wanted a really visual look. Because obviously it makes sense for web design inspiration. And I use this actually pretty often just to get some inspiration and to take a look at how other people are building their websites. And lastly, since I still go to university, I also have this college setup here basically. So this is where I've managed my classes and take notes for these classes since I do that as well, I consider that part of my work-life. And so that is hosted in Notion and down in Notion as well. Because basically everything I do is managed and done in the ocean. I hope this video gives you some inspiration for the things you might be able to build a set of notion. And so if it did, I really appreciate it if you send me some of the things that you build, because that would be really interesting to me to see how you actually end up using Notion which of the databases and things that we build together. You'll be implementing it yourself as well. And what else you might be able to think, OK, so if you have any of those, please feel free to send them to my email address. I'll put the link in the description again. And with that, we're finished with this video and I'll see you in the next one. 34. Increase your productivity with keyboard shortcuts: Keyboard shortcuts, one of the easiest ways to increase your productivity with basically any software tool. And that's why we'll take a look at some of the most important and most used keyboard shortcuts in notion in this video. As matter of fact, we have been using keyboard shortcuts the whole time when we use the slash command, using the slash command, and then just type in the type of block that we want to have is just a keyboard shortcut as well. But now we'll also take a look at some of the additional ones that we have available to us in Notion. First of all, if you go to the back of any block that you have with texts on it, and you type slash and then color, and then the name of the color, for example, red. Then you can make the text turn into that exact color. Once you've done that, you can actually also use the slash color back command to choose any of the background colors. So maybe give us a red background color like this, and you see the effect is applied to the block. Next, you can open up the QuickFind menu with control and P. And keep in mind that the mac shortcuts will be available down below. So you will always see the Mac version below. And so I'll use the when those shortcuts in my videos. And that's what I'm going to say as well. Another shortcut that we talked about earlier as well. And one of the most used shortcuts for me personally is the duplication shortcut, which is Control D. So this allows us to duplicate any block that we have instead of notion. And we can also duplicate multiple blocks. So if we have these three blocks highlighted and I press Control D, it will highlight and duplicate all the three blocks that we have. When you have a paragraph or a text and you want to create a page or a link to a page, you could use the double square brackets in order to either link to page, add a new sub page, or add a new page somewhere else in your Notion workspace to add a date mentioned a person, or create a new page. Use the add command anywhere on the page and then choose whatever you want to do. This is again, one of the most common shortcuts used in Notion. If you're familiar with the markdown, you can also use the markdown formatting to write your content inside of Notion. So for example, to create a heading one, use one hashtag symbol and then put press the space bar and you'll get your heading one. If you do two hashtags and then the space bar, you'll get a heading two. And for three hashtags and a space, you'll get the heading three. If you want to italicize a piece of text, just use the asterisks on either side, like this, and it will automatically be applied to the text. The same also works if you use two asterisks, and then in this case, it will actually make the text bold like this. And you can also use the back ticks if you add them a couple of times to create a code block inside of your notion workspace to create a bulleted list, just use the dash and then a space, and you have a bulleted list. And you can also create a numbered list by using one the dots and then press Space. And then you have a numbered list with open and closed square brackets. You can actually create a checkbox and with the greater than sign and then a space, you can create a toggle quickly. And lastly with quotation marks, and then a space, you can create a quote block. There are lots of additional shortcuts in Notion and you'll find the full list in the description down below. But that should be it for this video. And in the next videos we'll take a look at how I personally use my Notion workspace, both for work and in my private life. 35. Introduction to automation: Welcome to the first bonus section of this course. In this section, we'll talk about automation and how you can use it to enhance your experience with Notion even more, using automation, you sell yourself a lot of time by automating repetitive processes. In your Notion workspace using external tools and other integrations that notion has. And to be clear, this is a bonus section. So if you're not interested in learning about automation, then no worries because you don't need this to work with Notion, it's just an enhancement and something that I would recommend. Especially if you use Notion professionally, both as a freelancer or in a Notion team, why would you even want to learn automation? Well, first of all, again, it helps you to automate the repetitive and boring work in your daily life. Things like data entry or just sinking up different softwares and moving data around. All of these are things that you can easily automate with automation software and with Notion, automation is also an increasingly sought after skill in the job market. So whether you're looking for a new job or you just want to learn some skills that you can actually use in your life, then automation is a really good choice for that. Because again, automation is becoming omnipresent in all of the different areas of our life. And more and more, companies realized that they can actually save a lot of money and time by automating processes that were previously done manually. And lastly, I think that automation helps you to understand the processes that you actually have in your work life and also in your personal life much better because you have to think about the much more. And that way you can actually even spot inefficiencies before even trying to automate stuff. So it gives you a clearer picture of what you actually do and how things work in your company or your business. And that's a really valuable insight to how sonar, how does this automation actually work? Well, there are different approaches to this and different possibilities depending on the software you're using. And we'll look at these different approaches in the following videos. On a very high level, you basically want to connect two pieces of software together in order to data between them. And this helps you automate things between them. So if something happens in one of these software tools, do something else in the tool. And therefore, you can basically replicate the things that you would do manually if you didn't have the automation processes and therefore save time on manual tasks. In the case of notion, we want to connect other tools to our notion account in order for them to interact with our national accounts, to add new database entries, to make changes and to basically alter our notion workspace if certain things happen. In the next videos, we'll see a couple of different approaches of how this works. 36. Typeform to Notion automation: In this video, we'll set up our first automation using Notion. And the automation we're going to build is going to automate the process of getting feedback from our clients. So basically you will have a form that our clients can fill out. And then the answer is of that form will actually be automatically sent to notion, to a database and notion that we've created so that we can actually see the feedback in notion that we can centralize all the data in our notion workspace. This is a really common workflow or use case when using Notion and trying to automate things on Notion. So let's dive right in and see how it works. Alright, so for this to work, we have to do some basic prep work. And I have created this client feedback database so that we can get started quicker. The database is available in the description down below, so you can just download it and duplicate it into your workspace. But basically what we have here is just a really basic database. We have the name, then we have the checkbox. If the person liked the call, we have a rating which can be out of ten. We have a URL, and we have just some general feedback that this person can leave us or any person that will fill out a form can leave us. Next. We actually need a form that we can use to build this automation. And for that I'm using type form, which is an easy to use online survey questionnaire buildup basically. And the great thing about this tool is that it also has a direct integration with Notion and that's what we're going to be using in this video. So I'll leave a link to type form in the description down below as well. If you want to use that as well, you can also use any other tool for creating forums online, but then the integration is not going to be the same. So I recommend if you want to follow along with the course, to just use type form for this as well. So entire form, I set up the questions that correspond to our database fields in our notion database. So I have a name question, I have a digital journal called question, the reading experience. So I will actually do that out of ten. There'll be, we want to do, we have the anterior websites field and then the, Any other feedback field. And the important thing is that this exactly matches what we have in here. So we have a name field, we have this like the coal fields and so on. That's actually really important because we want to later map the fields from type form into our notion database so that we can actually directly take the feedback that we get in type form and send it over to Notion using the direct integration. Let me show you how this works. So now that we have the type form setup, we can go to the Connect tab over here. And this is where we can set up any of the integrations that type farmhouse. And we'll search for notion as the integration. And you see that this is already enabled for me because I've already set this up, you will probably need to sign into your notional account to basically connect the two tools together. And then you can actually get started with the setup. Now we have to do the field mappings. So we have to tell type form a notion which feels kind of correlate to each other. And we can do that by clicking on this menu and then clicking on Edit. Again. If you create this for the first time, this will come up automatically. So you have to connect your Typhon, recount your notional account, and then you can start with, again, get started with the mapping here. Now it's edited from you're ready, but I'll go into clear that we can actually do this from scratch. Now, in here, you see this little menu and we have these kind of mapping fields here. So here we have to select a type form question. And then we can select a field in Notion to map this to. So let's see how this works. This is the first question that we have, the police enter your name question. We want to map that to the name field in ocean. Makes sense, right? We'll do the same thing for the other questions as well. So the did you enjoy your alcohol question? We'll map that to the like, the core question in Notion. And you see these icons here. The icon's actually tell you what kind of field it is. So here it tells you that this is a text field, while this is a true or false field. And they have to match up in order for this to work. Otherwise you will get an error and they will not work. So please be sure that you actually use the correct property types in Notion and also the correct questions in type form. Again, you can check the resources down below to find out if the one you're using is actually the correct one. Alright, so now we'll do that for all the other questions as well. So we will have the rating and we'll map that to the rating over here. We have the, please enter your website field. We map that to the URL. And then lastly, we have the, any other feedback field, and we'll map that to the feedback filter as well. And now we'll just have to click on Save mapping. And that's basically it. Now these two forms, the form and the database are connected. And if you now fill out this form, we should see the answers that we gave in the form instead of a notion database. So in the client feedback to demonstrate this, I'll actually just delete this one that we already have this entry. And then we will go back in here and we'll click on the forum. So this will take us to perform. And here we can basically just enter some data. Let me just quickly do that. I'll just enter my name and I'll say I did enjoy the call. My reading would be nine out of ten. And my website is its Okay. Any other feedback in here? I'm just going to put my random text generator again like that, and then click on Submit. So I'm submitting before. And now we should see this data inside of Notion. So let's go back and refresh the page. Alright, and that's exactly what we wanted to have. So here you see, we have the same entry that we just put in there, the same name, the rating URL, and then the feedback. And this will now work all the time. So if you sent this out to 100 people, this form, and they all answered the forum, you will have all the entries in your notional account. And you can actually filter and sort them and do whatever you want. Just how you would do things and other Notion databases. Because we set up this nice, neat integration. Now, it's not always quite as easy because some tools don't have a direct integration with Notion. And that's something we'll learn about in the next video. 37. Recurring tasks in Notion: As I told you in the last video, not all tools have direct integrations with Notion. And that's where third party automation tools like Zapier come in. They are basically tools that help you to connect different pieces of software together by basically being like the middleman, that is the glue between the different softwares. You can use it to create nice and simple automations. So that's what we'll do in this video. The automation we're going to build is going to allow us to create recurring tasks in Notion databases. And that's something that was historically very hard to do actually, because notion doesn't have a native feature of tasks that repeat each other in a monthly or weekly schedule. And so now with the notion API, which is like the programming interface for other tools so that they can interact with notion. Since this was launched, doing this with tools like Zapier and notion is really easy. So let me show you how to do it. To do this, we again have a really simple database that I set up for you, which is just just have a name, a date, and a done column, and it's for recurring tasks. So again, let's say we want to have some recurring tasks like this weekly goal review. And a common use case in Notion is to basically add a filter to todos to basically only show the ones that are unchecked. So whenever you basically check off a task that it's gone. So this is a common behavior. Introduce applications. But now, what do we do if we want to have this dust has come back on a regular basis. Well, it's not quite that easy inside of Notion. Now that's where zeta comes in. It's a really powerful tool to create these kinds of automations that do stuff like that. So to do something on a regular basis, and we're also going to use it for the recurring tasks. And Savior obviously is a different software tool. It's a new software tool. So you would have to sign up for that if you want to use it. It's highly recommended in my opinion to learn it because you can really do a lot of stuff using Zapier. So I really recommend using it. And it's also not that hard to get started. Once you have a Zapier account, you can create an automation by creating a so-called VAP. And that's basically what unsafety automation is called. Now you will get to this editor, and this is basically what you always see when creating automations with Zapier. The first thing that always happens is a trigger. And the trigger is basically what triggers the automation. This could be somebody submitting a form in time form. This could be you're creating a new page and your Notion workspace. This could be used getting a new email. This could be basically anything else. So Xavier integrates with thousands of different software tools and allows you to use all of them as basically triggers for automations that you want to build. If you want to get a more in-depth view into Zapier, then I recommend my Zapier A101 Course, which basically covers all of the Zapier fundamentals on a much broader scale and goes into much more detail because we have more time than we have in this course. So if that sounds interesting to you, you can check that out. But for now, let's just get started with what we have. And how do we now create these recurring tasks? Well, Zapier has a nice built-in tool called a scheduled by Zapier. And this basically allows us to use a certain time interval as a trigger for an automation. You can see that on the right side over here, the schedule option. In here, we can now choose a trigger event, so we can choose when do we want this to trigger an automation. We have these different options here. So we have every day, every hour, every month, every week. And in our case, since we want to use that for our weekly goals review, will choose the every week and trigger. And then you can actually just click on Continue. And now we have to set up this trigger so we have to tell it, well, on which day of the week do we want this to trigger? To trigger, and also at what time of the day. So first of all, let's choose the day of the week. And let's say we want to do this every Sunday. Every Sunday we want to do our goals review. And for the time of the day, we'll just go with something like five PM maybe. And now we can click on Continue. And now we just test the trigger. That's something you usually do with Zapier automations. Don't worry about that for now. You can just do it and then continue. And now we come to the interesting part. So now we basically have a trigger that triggers every week. And now we want to do something with that. And what we want to do is to create a new task in our notion database. Now how do we do that? Well, we search for notion here, so we would not want to do something inside of Notion. And that's the power of automation tools like Zapier because they allow you to connect all these different types of tools together and to trigger certain actions. In any piece of software, basically, depending on something else that is happening. And if you've never set up notion in Zapier before, then you will have to login to your account here as well. Now let's choose the action event. And so that's basically what we want to do inside of Notion. And in our case, we want to create a database item because remember, in our database, we basically want to create a new database row every week to generate this recurring tasks every week inside of Notion. So back to Zapier. Let's choose this action event. And then let's click on Continue again. Now, you will have to choose your notional account. And if you haven't connected Zapier to Notion before, you'll have to basically authorize Zapier to access the notional account in order for the automations to work. Now in here, I'm going to choose this account, which is the one I'm using for this tutorial. And then we can click on Continue again. Now I have to choose the database. I actually want to add this task too. So they period, obviously has to know where to add the task that we want to add. We said we want to create a database item, but we haven't told it which database we want to add that to yet. So this is what we do here. We just look for the database that we want. In my case, it's going to be a recurring task. So that's basically the recurring tasks database at a setup. And you might also have to basically give the Zapier automation access to that notion database. So if I go back to my Notion account and go into the share options here on this database, you'll see that I have shared this with Zapier, so they appear now has access to this database. And the sharing therefore works the same as it would work for sharing content with other people or with user groups and notion. Please keep in mind that you should have to do have that setup in order for this automation to work. Yeah, Now back to the Zapier automation. So we're basically almost done. We just have to tell it which data we basically want to add in here. For the name will actually go with weekly goals review. And then for the done column, that's basically this one over here, right? That should be just a fault for now because we always want to check these tasks of later. They will be unchecked by default. So yeah, that's true. And then the content we can just leave out for now. So that should already be at. If I click on Continue, we can actually test this out to see how it works. So let's click on tests and continue. And when we do that, we should actually be, we should actually see a new entry being added to our notion database. So let's check it's working on that. And let's see if it actually finishes. Take some time. And now it tells us a database item was sent to notion about 1 second ago. So it seems to work. Let's go back. And indeed, we see this new item being added in here. With that, we're finished with this automation. It can be as simple as that, but still, I hope that this video wasn't too much at once and the standard, but it can be really challenging to wrap your head around how these automation tools work. But I promised you that it's worth it to run them because it's going to help us out so much in automating your own work and the things that you don't want to do. And also it's super valuable skill to have. So I definitely encourage you to learn more about it because especially with Notion, it's an incredibly powerful tool to have in your tool belt basically. Now in the next video, we'll take a look at how we can enhance our CRM using automation. 38. Enhance your CRM with automation: Alright, so let's enhance the CRM tool that we built previously in this course. Because typically with a CRM, you want to get leads in there and then you want to work with this leads to convert them into clients. And we can actually also automate this in Notion using external tools and using automations with DPR. Now for its automation, we're pretending that our prospects or leads are actually filling out a form or a type of form. Again, they're basically booking a call with us and the introductory call for us to get to know them and to discuss pricing and what they need and so on. So something that you also would typically do when working with clients or when collecting leads for your business. In order to facilitate that, we're using a popular scheduling tool called Calendly, which is great because it also integrates with tools like Zapier, which is something that we need for this to work. So I'm not going to go into too much detail on Calendly. Basically, you can create different meeting types and you get these booking pages where people can basically select a time slot that works for them and then they can book a meeting with you. So really helpful tool, especially if you are busy and you have a busy schedule because this automatically also find the slots and your calendar that you still have free. So it looks at your Google Calendar or so on, checks which times they are actually available. So yeah, recommended tool if you want to use it, the link will be in the description down below as well. So without further talking, let's get right into the automation. The first thing I want to show you is how this CRM demo called. And I said up here in Calendly actually works. So if I book anytime in here, I'll go through this booking process to confirm a time. I'm actually asked to enter in my name, my e-mail, my company name, my phone number, what I wanted to talk about, and then any additional thoughts and just things to talk about, requirements and so on. This is basically pretty similar to what we saw with type form. It's again, a type of web form that users can fill out in order for us to interact with them. And this helps us to automate this process and to get the data inside of Notion. Now to test out this automation, I'll actually going to be filling out this form to have some tests. So let's get started with the automation first, let's choose the trigger and this will be Calendly. In my case, again, you can use any calendar tool or scheduling tool that integrates with Zapier. So there's a couple of other options as well. I'm just going to use Zapier Calendly for this automation. Now, the trigger event in this case, it will be when t is created. So basically when an invite you scheduled an event, this will trigger automation. So for every meeting requests or every scheduled, every booking inside of your calendar account, a trigger will be started. Basically, all this automation will be triggered. And now again, we have to choose our Calendly account. I've got mine set, I've already but if you haven't, you'll need to connect it. And that's something you'll have to do with Zapier a lot at the beginning if you haven't set up your accounts, but once you've authenticated them once, then you'll not have to do that anymore. Let's again test the trigger here. And I actually already filled out this form once. So I do have some, some quite useful information in here, but you might not, and that's not a problem. So yeah, we can just go without testing it first. But sometimes it can be helpful to have some test data in there to make it work. Now for the second step, we will add a filter. And the reason why we add this is because this trigger basically fires for every single meeting that gets scheduled in Calendly and we could have a different meeting time and Calendly, which would mean that the automation is triggered and we get a new database entry. Even though it's a completely unrelated meeting types. Maybe you have like an one-on-one internal call in Calibri which you can schedule in your company, but then this automation would be triggered as well. And that's not something that we want to prevent that from happening. We will add this filter and you can just follow along with this. We have to put in the event type name and we want to say the text exactly matches. And then CRM demo. So this is the type of event type name of the event type that we're using for this automation. And again, if this is overwhelming for you, I completely understand that. Again, you can check out more about day period in my life. You one-on-one course where I go into lot more detail on many of these concepts. So it's a lot slower than this quick introduction where we just have to kind of skip over things because it's more meant to show you the concepts, the general concepts. Alright, so let's continue. And that should work fine. So let's see if sometimes it takes a bit of time, but yeah, it worked and the automation would have continued. So that's great in this case. Now, let's continue here as well, and let's add a third action. And now this is where notion comes in again. So what we now want to do is we want to add in Notion step again. And we want to again add a database item. This time we want to add to a different database. So we'll have to choose a different database in the following steps. But first let's choose our notional account. Then let's go to set up the action. So the database this time is going to be the advanced CRM database. And again, make sure that you actually have the permission set up in here. When you go to sharing options, you should have this savior integration here with Ken edit permissions because otherwise it won't be possible to use it like that. Alright, so back in our automation, we can now fill in the data in notion basically based on the things that we get from Calendly. So this is again, something that you need to do a couple of times before you get it or it might be a bit hard to understand. But basically, when this automation is triggered here from Calendly, candy will send over the data that it got, like the form that was filled out in this form here, the data from here, this will be sent over to Zapier. And we can actually access that data in here in these different fields. So if I click into this project name field and I go to this insert data box, click on the first step. So this is where the trigger is. Now you see if I click on the Show Options, you see all this data that we get from Calvin. And we can now just take that data that we get from Calendly and plug it into this new database item that we're creating inside of Notion for this project name, let's just put in the, what do we call it? I think it was called the what do you want to talk about question. So we can also search for that. What here? What do you want to talk about, right? So this is basically the, whatever the person put into this field will be in here in this response. So we can just add this by clicking on it. We can add this into the project name. And then this will turn out to be whatever the person sent in the Calendly form. So if the person said the project name was XYZ website redesign, then this will be x, y, z website redesign in our notion database later in the new entry that we create. But if the person says something else than this will also be something else. Now, the priority, that's the property that we have in our notion database. So right here, I think we didn't add that when we actually created the database, but you can have that if you want to. You don't need it, but so we can just set it too low by default. The status that's actually important because we want the status for new clients or for new bookings from this meeting type to be a lead status. So we want them to, if we go back to the status board, to appear in this category, because we think that generally these are leads that we have to still convert into customers. Now the account owner or the responsible person for this lead, we can set a default here, so I'll just set it to my name. And now let's fill out the additional information. So the contact person, this is actually again, data that we get from the calendar. So I will just take the invite team name as the contact person. Basically. Put this, again, this variable in here so that we have the data in there. Then let's go to the company name. This is also a field and Calendly, so will search through this. And where do we have it? Now, I think we didn't add the company name to the type from oh, yeah, we did. Okay. So this will be the company name and donor if we have it in here. Now, we add that later, so it's not showing up in here, but no worries. Let's just leave that out for the phone number will actually go in here. And again, we'll search just for that name. So such a phone number, and we'll take this one. So this where it says phone number, this is basically the answer that we get. Now for the estimated value, we'll leave that as just leave that blank. That's something that we have to fill out manually because we can't guess the value of a potential leads beforehand. That's something that would be too advanced for this video. Now the email, again, simple and then the content, That's just anything else that we add. So let's say we have I think it's called, please share any additional information yet. So this one down here. Plug that in there and now continue and just stay with me for a bit because you will get how it works once we've tried it out. So now we click on Test and continue. And we'll see if we can actually send the data over to notional, see if everything works. To try it out again, we need to actually publish this. Automations, do publish this app. So we'll click on Publish and then publish and to turn on. And now it will be turned on and I'll be working. So now whenever something happens. As you just hide that, don't show this again. Just wanted to go out of their perfect. So yeah, so this now is life and if we now fill out the form again, we should be able to get it right into our notion database. Let's try it out. So I'm back in my CRM demo booking call basically, and I'll just schedule a new meeting type. So let me just put in my name here. I'm also going to put it in my email address. I'll put in a company name. I'll put in a fake phone number. And let's say, what do I want to talk about? Let's talk about automation, consulting for my business. Maybe. And then here lastly, I'll just add some random generator texts. And with that we're finished. So now we have filled out everything and we can click on schedule event. And this should now automatically be added to our notion database. So let's see if we can actually see it and on that notion database, yeah, now we see that it was added in here and it seems like we messed up the property mapping. That's something that sometimes happens and that wasn't planned. But I'm just going to maybe show you how you can solve these problems. So back in our automation, let's actually try to see why this wasn't working. So let's go back to the first step and let's go to test the trigger again. Here I actually want to test for a new trigger. So let's see if that is not that's not the right one. I want to use that one because that's the form entry that we just used. It should be yeah, that's correct. The correct one. Okay. So let's let's check out why it wasn't working. Let's see this third step. And let's go to setup Action. Here. It seems like we somehow messed up. Oh yeah, right. Look, we actually put in the phone number as the project name, so that's something that we don't want to do. We want to have it as the what do you want to talk about? So that should be I think that's the correct one. Let me check. Oh, no, it's this one. So we have to use this one which has the automation consulting for my business, That's the actual title we have to use like that. And then for the inverting end, That's correct. What do you want to talk about? That should actually be something else as well. I think that should be this one. The phone number should be where do we have it? This one? Company name should be. We have this one. And so now it should be working fine. Let's publish this again and let's retry it to see if it works. Alright, so let's try again. It'll set the mess, something up, but now it should be working fine again. So let's go through this quickly again. I'm just going to put it a different email address here, going to put in a different company name here. And I'm going to put a fake phone number here. And let's say again, automation, consulting or workspace like that. Lastly, random generator again, scheduled event. And let's see what happens. So let's go back. And yeah, right, that's how we want it to be. You see, now we have a new lead. We actually see the name of the project. So all the name of the thing that the client or the leader wants us to do. And we have all this other information in here as well. We get the phone number, we get the email, we get the company name, the contact person. What's also important down here, we get the information that the user added into the last field. So that's basically any additional information that a client might want us to all elite might want us to get. So yeah, that's it for this automation. Now everything works like we wanted to. And again, new leads now will appear right in your CRM here. You'll be able to work on them. You'll be able to add information to their pages. You can move them around. So if a lead moves from being a leader to use sending them out, a proposal can move them around like that. And you can just do, again, everything that Notion. Databases allow you to do with the added benefit of having automation basically do half of the job for you. If you enjoyed this little bonus section, then please let me know and feel free to check out more about Zapier and other automation tools. Again, it's something that I would highly recommend it to anybody that is either a freelancer or a small business operator, or just somebody that wants to learn more valuable skills for that job. Because these are skills that almost any knowledge worker can do a lot with in the coming years. And so that's something you should definitely take a look at. Again, I'd love to hear your feedback so you can send me an email if you have feedback or if you have any additional questions. And that's it for this section of the course. 39. Introduction to Notion add-ons: Welcome to the second part of Section of this course. And this time around, we'll talk about Notion add-ons. Now, since Notion released their API, which is basically their way for other developers and other creators to interact with Notion or to basically build tools on top of notion. There have been a lot of new tools coming out that allow you to enhance the functionality of notion in many different ways. And we'll check out some of these examples on, but what you can do with them, this section of the course, probably the most popular example of these tools, our website builders. So basically ways for you to use Notion as the basis or the fundamental structure for your website and then have an add-on that basically actually turns your Notion pages into a full-blown website with all the bells and whistles that you might want to have. But there's also other things like online course builders that build on top of Notion or notionally enhancements and allow you to import data from various different tools into Notion to build chart. And that help you to centralize all your data and all your information in Notion even more. So the lots, lots of different tools. And again, this is completely up to you if you don't want to know about this section isn't necessary. But the interests for some of these things is just so big or has been getting so big that I wanted to include a section on this in this course as well. Just as a disclaimer, these tools are usually developed by a third party developers, which has a couple of kind of risks and downsides that you need to take into account when using these tools. So first of all, you don't always know who these third-party developers are, what their intentions are, and so on. So please keep in mind that there could be some untrustworthy add-ons as well. It's an open space. You can basically, anybody can create an integration and do something like that. So please be aware and don't just use anything that you see just because it says notion something. And also, with third-party developers, you sometimes have to take into account that it's not guaranteed that they will actually continue the development of their tools. So if you have a solo developer that's building an integration or an add-on for notion. And they don't really get a return on that because not too many people are using it and stuff like that. They might just drop the support for the tool entirely. And if you build up your, your business or your notion organization on top of that tool, then you might have a hard time after the tool goes offline or it doesn't work anymore. Now that doesn't mean that you shouldn't use these add-on tools. Some of them are really great. They're really well engineered and really well supported as well, and they are there for the long term. I just wanted to give you a quick reminder to be aware and to check things twice. If you aren't quite sure if something will actually stick around and safer long-term. Alright, so let's dive right in. And how are we going to do this is I'll just go through some of these options and some of these different tools give you a really quick rundown of what you can do with them so that you can get a feeling of which tools are available and which aren't. And they will obviously be lots and lots of additional troops coming in the future. I'll also link to a resource that has lots and lots of different tools that are available. And that basically allows you to filter through them easily. So you'll find the link to that in the description down below. Alright, so let's start off with website builders on top of notion. First of all, we have super, which is the most popular notion website builder. And it's also the one that we'll be using later in this section to create a full website in Notion to compare how these different notion website builders differ in popularity. It actually got the website visitor numbers for these tools. And super currently gets 550 thousand visitors every month approximately. And with that, it is the most popular tool. Again, it's super easy to use, super clean, and we'll use that later to build websites are cells. Next we have simple inc., which is also a popular website builder in Notion. They get around 200 thousand monthly visitors to their website. And they also offer a tool called notion forums, which basically allows you to embed forms into your notion website to use that, to collect email addresses and things like that. So it's also really popular choice and tool to look out for when you're looking for Indonesian website buildup. And lastly, we have potion which gets around 40 thousand visitors a month. So it's the least popular option of these three. But it's still a tool that's used by a lot of people and something that you might want to consider when looking for a notion website builder. Next, I want to talk about analytics and data tools for notion, there are two of these that I want to talk about. The first one is called notion Linux, and it's basically a way for you to track your visitors to your notion page. So if you have A open Notion page. For example, you share the notion page with the web. Then you can use this tool to track how many visitors, the sides actually getting. You can see what the visitors are doing on the page, along the staying on the page and so on. So it's basically like Google Analytics, but for Notion pages, next we have notion metrics. And this tool allows you to basically import and show and visualize data from external tools in the oceans. So for example, if you have an online business that's running on Shopify or Stripe or square, then you can basically import data from those tools into your Notion account. You can create visualizations and charts to basically build notion dashboards that show you how well your business is doing. And again, it's a nice tool to help you centralize all of your data and all of the information about your business inside of Notion directly. Now, especially with these tools and more importantly with the notion Linux tools. So tool used for basically tracking your website visitors. It's important to understand how they are compliant with rules like the GDPR and so on. Because obviously that's important. So I would really highly advise you to check that out and contact them about that because it's not quite clear how you can actually implement that while being GDPR compliant. So that's something that you should definitely be taking a look at and looking out for it. Because again, these are really small Indie products that sometimes don't have the capabilities and the time to worry about all the things. But that might be something that's really important to you. Next, we have a social media tool called Q, which allows you to create and schedule Twitter posts and Twitter threads right inside of Notion. So that's great if you are very active on Twitter and you want a better experience of writing Twitter threads. There are countless tools that help you do that. But this is one of the nice options to do that inside of Notion. Next, we have course builders and there are two tools that allow you to do this. The first one is called noggin. Now this is still in the Beta version, so it's not available to everybody yet. But again, it allows you to basically create online courses right inside of Notion to add payments to that so that you can actually charge for these courses. And you can basically protect the course materials from being seen by everybody. Having a paywall for The only for paying members basically. So that's a really nice tool. And again, something that you might want to check out in the future. They're not available yet, but they will probably go out of beta soon. Now the second tool is called float, and this also allows you to create online courses on notion. Basically, they do have a public version already, so they're available and you can check them out. I haven't personally tried it, but it might be a good option for creating online courses. Lastly, I wanted to talk about some add-ons that basically enhance your notion experience. First of all, there is the notion enhancer, which is, which basically does exactly that. So it allows you to customize the notion of workspace. For example, you can create custom themes for notion. You can change colors and so on. So it's more about visually changing how Notion looks than anything else, but still a great tool that you might want to check out. Then there's a tool called notion extensions, which has several different really useful features that many people have been missing in Notion for a long time. So for example, you can also use that to create recurring tasks. You can use it to sync your Notion workspace with your Google Calendar and many things like that. So that's definitely something that you might want to check out. Especially if you feel that there are certain things missing in notion that you would like to be able to do. The chances are good that you will find some of these in the notion enhancements, features. And lastly, a nice project that I've found is called notion two charts, which basically allows you to create visualizations from data in your databases. So if you have a database of client data or some something else, like, for example, a survey for your clients or survey from your employees. Now, then you can use this tool to visualize the data and to create charts from the data that you already have inside of Notion, again, there are countless additional notion add-ons that you can use and that are out there. But we can't possibly talk about all of them in this video. So what I'll do instead is to link to the more complete list of resources and add-ons that are available for notion. And you can also just research for yourself to find if there's any other tools in areas that you might want to have add-ons for. So feel free to do that as well. Other than that, in the next videos, we'll take a look at Super and we'll actually build a full website using super and notions. So stay tuned for that. 40. Create a super website: So as mentioned in the last video, will now get started with building our full website using Notion and super. And in order to do this, you will obviously need a super account which you can create by going to the website, which is super thought. So it will also be linked in the description down below. Now, you can actually get started for free, but you will have to upgrade if you want to follow along with all the features in the scores are all the things that we do. Because we will be building some stuff that requires a full subscription, which is, I think $12 a month. I think it's pretty fair for your website hosting basically. Now to create your account, just go to sign in or sign up basically. And since I already have an account, I can just go to sign-in. Once you've created your account, we can start setting up the website. Literally takes like one minute. We'll go back to Notion. And here we just need a page that we want to use as the homepage of a website. So I set up this really basic demo site. And what we need to do is we need to go through the sharing options and we need to share it to the web in order for, for Super to be able to access it and to create a website for us. Now, we can go to Copy and we can take that back into our super account. Here we can go to new site and now we can give it a name. So we'll just call it new website with super. And we can just paste in the URL that we got from notion. So this will be our Notion link. Basically. You can turn this off and then I can click on Continue. And then super will actually be creating this website for us. As you see, it took like ten seconds and now we have this website ready. Now, if you go up here, you see this preview URL and this is like the demo URL that's super gives you if you don't have a custom domain set up yet. So we can actually go to this link. And if I open this up in a new tab, we'll see and let me just go out of this mode here. We'll see that this website is now live. So it's basically already live at this URL and this would be publicly available. So now we have already basically created a website using super. Now obviously this is still pretty basic and it looks exactly like Notion words. So why would we even do that? Well, we haven't even discovered like all the features that super has. But I just wanted to show you that it basically took like five seconds for us to make this website live. Now it's important that you understand how Notion works under the hood in order for you to know how to work with it when you create a website with Super, the idea is that you basically build the website inside of Notion and then super takes that and turns it into a, an actual website. So you basically create a website by just using the normal notion blocks. You can create pages, you can use Notion blocks like call-outs and images and videos and everything like that. And then gets all these blocks by providing them the URL to them and turns that into an optimized website with SEO and everything included. So that means that when you're building websites with Super, you'll actually spend most of your time instead of notion, basically rearranging pages and creating pages and adding new, new elements. And then super basically does most of the rest automatically for you. Now on a regular website, you would expect to have multiple pages. And to add those pages is actually really simple in Super as well. And you can do that by going to this Pages menu at the sidebar. And here you already see that the structure of your website. So this was automatically created for us when we just paste it in the link to this page. Because Super actually recognize all the different things in here. So let me actually go through this. And to do that, let me actually show you what I have in here. So the page that we shared with super initially had this page in it, the recommended tools page. And this is basically a database I have created that has lots and lots of different software tools that I personally like and enjoy and use a lot. And that is completely done in Notion without anything else. And super actually recognize this automatically. So you see how we have our homepage here, but then it tells us that we also have this slash recommended tools page. And it basically credit a nested page on our website for this database, for this page automatically. So if I go there, you'll also see in the URL that we're now on our website slash recommended tools. So if I now click on one of these, these pages, for example, on the Elementor page, you will see how we get re-erected to recommend the tools flesh Elementor. So it basically creates this structure of pages for us automatically. And we can also add new pages manually if you want to. But for the most part it actually does that for us. But still let me show you how to do this. So let's say we are on our website and we want to add a new page. So we'll just say slash search page and we'll call this about me, for example. That just about me. We'll give it a little icon, just like a person maybe. Like that. Oops, just choose any of these. And now this is our new page. Now we don't have to have any continent here, but I'm just going to add some demo content again. And now we have a new page on our website. Now to add this page in Super, Let's go back to our loops are super account. And let's go back to the website with Notion demo. And here we'd take some time to reload, but then super will automatically recognize that we added this page in here. So let's go there. And now we're on the page. So now let's go click on Add New Page, and you should do when you're on this page. So click on that and now add a pretty URL. So we'll add slash about me and create the page. And it will give us this error, but don't worry about that. And then if we refresh, we'll actually see that this page is added to our URL structure here. So now if we navigate to that page and we can actually go to the actual websites. So there we go, alphas mode again. And let me refresh the actual website, takes some time. And now we see this About Me page. And if I click on that, you'll see we are now on our website slash about me, and that's how easy it is to add new pages to your page or two is super website. Now one important caveat is that these pages have to be nested inside of your homepage instead of the root page that you are sharing with Super. So for example, in our case over here, we couldn't actually share this About Me page if it wasn't nested in this website with Notion demo which we have. That is what allows us to basically add these pages to Super. If this page was somewhere else and our workspace, that wouldn't work. And that's intentional by a super because they don't want you to share content with the public that you actually don't want other people to have access to. So that's what I have this restriction, and that's something you just have to keep in mind when creating your website. One more additional tip when using super is to definitely keep this sync URL option on, because this will automatically generate these pretty URLs for you. So that's something that you definitely want to keep on. Keep turned on when you're using a super because that's super important for good website. Next, let me show you some of the additional options we have for actually creating websites and for adjusting some of the things in our website. Because again, currently it looks pretty similar to Notion itself. So there wouldn't be that much of a point to actually use a tool like super. First of all, you can change some basic details about your website in the Details tab. So this is the notion page URL of your actual homepage. And then you can also change your site name if you want to. Next, you can take a look at the options. And these are some additional options that help you to customize your science. So the first option allows you to add a side language to tell browsers and search engines what language your, your pages in. This is also a relevant if you have a right to left language. So in these cases, please choose that language and then super will actually support those languages and bloat display things like right-to-left. So again, if that's something that you need, you can change that in here. Now here you can upload a site favicon, and that's basically this little image that will appear on top of your websites. So over here, this little image up here, and we can change that easily. So let me just quickly upload one here and I'll actually go into my workspace. I have one for myself. So I can just use this one and upload that. And the upload was successful. So now when I save that, this should be, should appear up here as you see right there. And when I refresh this page, then it should also be appearing up here. Now it might take some time, but then this will change here as well. Next, you can enable or disable search engine indexing. And this is important because if you want your website to rank and to be recognized by Google, you will definitely want to enable that. In some cases you might want to disable it, but most of the time, you should make sure that it's actually enabled. Next, we have some additional settings for databases. So here you can, for example, set if you want to show the page properties on the single individual database pages. And here you can set if you want, the database used to be available to users in your database. So currently it's disabled. And that means if I go to recommend the tools in my website, then I don't see the toggle for the databases. Now, if I actually enable that and save the website again, and then also save this again, you'll see how this button appears over here. So we'll have to reload that one more time. And now you see that this toggle appears right here. So this is the same as we have over here in our actual notion database. They haven't, they haven't changed to the new layout with a side-by-side of use yet. But still this is nice to basically switch between the different views. And you can toggle that on and off depending on how you like it. Next, you can choose if you want to include a sitewide search in your website. This is a great feature. If you want a public knowledge base that you want to use a super four. And you want to be, for users to be able to search through your entire website. So if you enable that, you'll see this little button pop up here in the preview. And now we can actually search through things here. So I could search for maybe notion, I don't know if I've notion database. So I can search for everything that I have on this page. And then I can click on these search results and get directed directly to these pages. So really, really nice feature and it's great that this comes out of the box. You don't have to configure anything. It's just there and it just works. And yeah, great future, That's super hands. Alright, And lastly, you can also change the calendar start day or so. You could say, my week starts on Monday or on Sunday, depending on how you like your week to start, basically kinda depends on the country you're from and your culture. What is the starting day for a week is for you? Alright, And lastly, let's take a look at some of the customization options you have. So we'll just go back from here and we'll go to Theme. This is where you can make some basic visual adjustments to your website. So first of all, you can choose a color theme. We have the default theme. There's also the dark mode, so it will turn everything dark. There's a neutral theme and that's also a blackout theme, so that's completely black. And you can choose the one that you like most. I'll just stick with the default for now, but just know that these options are there for you. Now, you can also set a custom font down here, and we'll actually go back to this page to showcase that. You can choose any font that from this list like this. So now you see the font changes like that, like this. And you can just choose any font that you like. I'm just going to choose that one for now. And then let's go back. What's actually even more interesting is that you can set your nav bar because currently the navigation at the top doesn't look too great and it's not like a proper website. So that's where we can use the custom navbar for. Here, we can just choose a layout and you can always switch between them. Let's just go with the simple layout for now. And now you can add links to this navigation. So we could link to, I don't know, to a notion page for example, which I think is somewhere in here. You can now choose from all the pages that are available inside of your account. So in our case, these pages are all available because I imported this database. And that means that all of the pages that are in the database will also appear over here. So let's maybe link to that. Or I don't even know if we can just link to something. It doesn't even matter, such as add the link and you can add a new link. So just like that, let's say the Elementor, these links are completely made up so doesn't really matter. And you can also go back in and make changes to these links or remove them again. And you can also add external links. So if you want to add an external link, go to the URL option and then put in the title of the link and then the URL. So let's say I want to link to my own website. So let me just named as personal website. And then I'll go into be putting in my personal website and here at the link, and it also gets added to this navigation at the top. So now you actually see how this looks. We have these little menus here, and if you actually click on them, we will get redirected to the corresponding page, just like you would expect from a website. Next, you can set up a logo. So this could be either just a text, this text over here, which we have currently. But I could also say, I want it to be workspace texts. I can also increase or decrease the font size. Or you can obviously also choose an image. And it did that case. I can just put my logo there for example. And now this will be uploaded here and will appear in the top bar of our pages all the time. So maybe let's choose a bigger logo. Probably looks a bit better like that. And then you'll see how this will actually look with a logo. So again, nice option to customize the layout. Alright, so we're almost done. Next thing we can do is the style of the header altogether, so we can make it higher like this. We can change the background color to any color we want. So this looks terrible, and I are going to stay with the white color. We can also change the text color so we can make this red, we can make it blue, we can make it anything we want. Basically. Just leave it like it's going to leave it like that maybe. And we can also check if we want this to be visible on scrolls. So right now if I scroll down on the page, the header stays there, but I also could disable that and now it will disappear when I scroll. And lastly, you can also set a shadow for the header like that. Or a bigger one. Make it really, make the opacity really big. And then choose like a really dark color. And you see we have this really ugly head on now, which you probably don't want to do like that. But yeah, just let you know that these options are available to you. Alright? Last thing that we can do is we can add a call to action button. And this is like a button on the right side that actually is a bit like the primary button to primary action you want users to take on your site. So maybe let's do, let's call it Mecca the URL, and let's call it book, your coaching. And then maybe again, a link to my website. So I'm going to have HTTPS, And we'll have the background. Make it like blue for example, like this. And then make the text white or blue. Let's do it like this. Now we have created a full header for a website and it looks much more professional than it did before. Now just go up here and save again. And then you can go back to your live website as well to basically see the changes that you will need to refresh this page again, because these changes take a bit of time to really like propagate and to update. But if you refresh the page and wait a bit of time, then you should see the new page and the updates are taking place there. In the next video, we'll improve this website even more by adding a custom domain so that you can actually have a proper professional website using super and notion. 41. Add a custom domain: Alright, so now let's set up your custom domain with your new website. And to do that, you just need a domain. If you don't have one already, I recommend you use It's really affordable and easy to use service for registering domains. It's where I originally heard is that automatic domains. And they cost like 15 bucks in most cases. So yeah, do that first. Then we can get started setting this up. So to connect a domain, we can go to domains and then to custom domain and add a custom domain. Now again, you need a Pro plan for this to work, a pro super planned for this to work. But if you have, you can click on this and then enter in your domain. Now I have this domain setup, which is lotion, website And then I can just click on Continue. Now we need to edit the DNS settings of our domain. And to do that, we have to go to our domain provider to log in. And I'm going to show you how you can do that with hover. So I'm here in my hover account and I went over to the DNS settings. And here I'll just delete all of these DNS settings that we have already because we don't need them anymore. Because instead we will actually use the settings that we get from Super. So first up, let's add the a record. So we have to use a type a. The name is going to be the at symbol, and this is the value that we have to copy it. So let's get that and let's go over to the hover account again. And let's click on Add a record. This is the record type a, so that's correct. Then we will use the add symbol here, and we'll paste the IP address over here. Now you don't need to understand what any of this is. Just follow along and it will work, I promise. Alright, so now the next one is a CNAME record and it has to be www, and then this is what it has to point to. So let's, let's copy that again, and let's go back to Super, to hover. And now this time, choose a CNAME record. The host name is www, and this is going to be the target name. Perfect. Now let's add that. And now it might take some time for this domain to actually connect mine as you see, connected right away. So it already is showing me that this domain is connected. But in some cases it can take a couple of minutes for this to actually work. And now we can actually click on this link up here and go to the actual website. So now you see this is on Notion website So you see it worked and it took like, I don't know, five-minutes. So that's the beauty of using tools like super. It took us, again like five-minutes or in total, maybe like half an hour to set up this website and we're up and running and we can now use this professionally as a website, maybe like as a personal portfolio or for anything else. 42. How to use Super templates: Now we've set up a website, but still the website design doesn't look as great. So if we take a look at it, it's still pretty notion like, and there's not much customization that we were able to do so far. And that's why Super actually has a lot of different templates that you can use to create all kinds of different websites very easily with beautiful and simple designs to see which templates are available, you can take a look at the super template library, which I will link down below. And here you will have all kinds of different templates for all kinds of different use cases. So for example, there's templates for personal sites, for portfolio sites, for landing pages, for blogs, for online stores, documentation pages, for career pages and all that kind of stuff. So some of these are actually paid and they are created by third party creators that actually design these templates in their free time. For some of them, you might actually need to pay a couple of dollars. So for example here, this cost $15, but still it's super affordable and you get a beautiful website design that you can use whatever the box and it's super, super easy to set up to try this out, we'll actually use one of these templates and it's called the hyper template. Now this is a link in bio template. So you probably know these Lincoln bio pages that many online credits have in Instagram and on YouTube, where you can have, you click on their link and their profile. And then they have this list of different links and profiles that they have across different social media platforms will actually use that template to see how this works in motion. So you see this is how the template will look. And we can click on getting started with hyper to see how we can actually use this. Now, to use these templates, you will typically have to duplicate a template into your notion workspace. And then you can basically work with that. So in this case, it also tells us the steps. We first have to install and signed it into super notion. Then we have to duplicate that this page. So let's go there. And this is actually what we want to duplicate. So let's check out what we have. You see, it's basically just a normal notion page. We can click on Duplicate and then we will be able to duplicate it into our workspace. In my case, I want to duplicate it into this workspace because that's where I have the I'm demo website setup. And now you see we have this template in here. Now let's go into this page. And over here, this is where I actually have the website template. So let's go over there and let's drag it to the right spot. So again, we need to put that template into our root website or a root page of our website in order for Super to actually recognize it. So that's why I've put it over here. And now we can actually start working with it. If we now go back into our super account, will see that it also recognized this page over here. So we can go into this page. And now you see it automatically also prettified this link. So now we have this template in here and now comes the important part because now we can actually style this. And the way we do this is by using custom CSS. But don't worry if you don't know how CSS works, you don't even need to know that because you can just copy paste different styles directly into your super account. And then it will be applied automatically. So if we go back to the template setup, you see that we have the option to choose any of these different themes. You can actually test this out if you want to. But if you click on any of these toggles, you'll see that there is a link here to a style sheet. And if you paste that into a certain place in your super account, then the styles will actually automatically be applied to your page without you having to do anything. Also, you can view a demo here. So if you click on that button and go to that new open tab, you'll actually see that this is how this design would look if we were to apply it to our page. So let's actually go with that and let's actually apply the style. So we'll just copy this link and we'll go back to our super workspace. Now here in the Pages folder will go to this page that we're currently on. And we'll go to edit code. And this is where we can actually add. This code, will go to the head part here, and we'll actually just paste this link. And now you see how it automatically redesigned and restyled the page basically, just pasting in that link will do all the design for you and you don't have to do anything really. It's just that simple. Now we obviously want to save this design, so I'll click on Save. Now we also would want to edit the content because currently there isn't any content in here. Basically, it's just, it's just says we can add some links in here, but we haven't added any links yet. And if you remember to edit the content of a super page, you want to do that inside of Notion. So what we'll do is we'll go back into Notion and we'll actually edit the page here. Now, if we check out the documentation here again, it also shows us how to update the contents. So if you don't know how to use that, you can see how to update the page content here as well. But I'm actually just going to show you in this example. So as you see on the live page over here, we have these links here, and we also have these social icons at the bottom. And we can add both links and the social icons if we want to. If I go back to this page and I'll just add a new link here. Click on Add New, and then gives us link a name. So again, maybe something like a personal website, website. And then add the link in here. So add my link, https, www dot generous And this has to be in this field because that's what super will use. So make sure you actually have it in this correct URL field. But now we added this link in here. Maybe let's also give it an icon. So maybe I want to have it. Let's just use this person again. Now if we go back to our super page and we actually reload the page. So we'll do that now. You see how we now have both these links. This was the one that was initially added by the template, and now this is the one that was added by us. And if I click this link and I open up a new tab, you'll see how it redirects me to my personal website. So now we just added this new link without all the styling. We don't have to worry about the selling at all. This is all done by super and by the templates to use. You just have to add in the content however you like. Let me show you one more example. So we also have these social icons at the bottom here. And we can also choose which of these we actually want to show. So we can actually go into this filter option here, because currently it's only showing the ones where this rule is checked. So if I, for example, add a new view, you'll see that they actually have the, all these different platforms here added for us automatically. And we can actually choose which of these links we want to show by just checking these boxes here. So let's say we want to also show the Snapchat and the email link and for example, the TikTok link, maybe also the LinkedIn link. If we check these boxes and go back to this gallery view, you'll see how all of these additional platforms appear over here as well. Now again, if I go back to my super website and refresh this page, we'll see these appear at the bottom here. Again. You see, now we have all these different options here as well. Now it's also showing this little bug over here with the views. But you can get rid of that by just leaving this view that we just created here and then refresh the page again. Go back in here and refresh again, then this should be gone and we should just see the normal icons with the correct length. So you could add these links here as well. And I'm currently the, they get directed to the super websites, but you can change the length of these different icons in the template as well. If you click on Twitter, you can put your own link in here, and so on. So overall, a really powerful feature for you to easily create beautiful websites without having to do anything about the design. You don't have to worry about learning how to code and how to design things. Because you can just use these templates and then basically control the content that's being displayed directly in your Notion account. 43. Search engine optimization with Super: We are continuing to use super for your website, but you're still unsure about the SEO performance. And that's a very valid question. So in this video, we'll talk about how you can actually implement SEO best practices using super and notion as your website. Now Super actually does a very good job of providing many of the most essential SEO features that you might want to have on your website, completely out-of-the-box. So for example, things like SSL, certificates, sitemaps, and so on, are automatically created and provided by a super. So you don't even have to worry about that. Also from my experience, the websites that are hosted on super always really, really fast and super easy to use. So that's also something that is a big plus when it comes to website usability and also to SEO. Now for more control, you can actually edit metadata on a page by page basis. So let me show you how this works in the pages directory. If I wanted to go to the slash About Me page, I can click on this little button over here to edit SEO. And this will allow me to edit some of the most basic, again, Meta tags that are available. Now, obviously, you don't get a really huge experience and lots and lots of advanced features with this. But for the absolute basics of SEO, that's completely fine and completely enough. So here you can actually set the SEO title and the description for this page if you want to use a different one than the default. Because by default, super will actually take the page name and then the first page content as both the site title and description. But if you want to do something different, you can just say about me and I don't know. Yeah, Now, this will be your new title over here, you see this little preview window where you can actually review what is actually being displayed in search results or on social media if this is ever shared to anybody next to edit the site description. So again, this page is about me. Let's just type something like that. And you see the preview updates as well. Let's upload an image. So let's just go with this logo. Doesn't really matter for now. But then again, you should also see this in the preview. You can also add keywords for the site. If you want to. It's not necessary, but it's available to you. If you fill a need to do that. If you're finished, you can just click on Save and then this will be saved. So again, you can do this for every one of your pages in your super website. And therefore, it allows you to make some pretty nice adjustments to the SEO performance of your website. So really cool stuff that you can do here and yeah, awesome that this was included by a super. Because again, it's something that many people are skeptical about when moving their website to Notion. And so this is something that really shows that notion. And super can be really powerful way of hosting your website. 44. Customize your Super website: To wrap up this section on super R1 to show you some additional features that super has some workarounds for things that aren't yet natively possible in Super. So there are a lot of features in here that you'll probably enjoy and things that address common problems and questions you get when building websites. So let's dive right in. First of all, you can create so-called linked images in supra. And this is basically just an image that if you click on it, it will take you to some link. And I've set this up here. So you see if I click on this link, it will take me to one of my websites. And the way I set this up is if you go into your notion page, so any page that you create with super and you add an image, then you just have to add a caption to the image. And in the caption you have to put the URL and then super will actually automatically translate that into you want this image to be linked and therefore will add the link to the image. And now the link is actually clickable on the entire image. Next we have what's super called link collections. And basically it's an alternative way to use Notion databases on your super website. So if you have a database in Notion, it'll typically like open up this page if you click on any of the links or any of the elements. And sometimes you might not want that to happen. So in some cases you might want to take somebody to a link by directly clicking on this, on any of these elements in the collection. And this is what notion I was introduced. So if you use this feature over here, it's where I implemented it and I click on any of these boxes here, it will actually directly taped me to that website instead of taking me to the actual page like it would in other use cases. And the way to actually set this up is to add a property in your collection in Notion which is called super colon and then the link, and it has to be written like that. Then you can add the link to that property. And again, this way, super will actually automatically recognize that you are trying to use this feature and therefore will use the link collections in your super website. Next step, you can actually paste code snippets to your super website. And you can do that in the code section over here. For this, you might want to have some experience with HTML and CSS, and you can use that to add custom styling. So you can use that to style the website yourself. And you can also use that to include third party software like for example, your e-mail marketing tool, analytics tool, select tracking cookies to see which pages on our website get visited the most often. You can also use that to include things like a membership site or a purchase button so that people can actually buy something on your site. All of these things are possible when using super. Super provides a couple of really helpful snippets that allow you to do common things in Super that otherwise wouldn't be possible. So for example, if you have a database, like in my case, the recommended tools database, and you go to any of these elements in the database, you will typically get this like default notion head-on, right? So same as in a normal notion that database, if you go to any of the pages, you have this icon, you have the title and so on. And if you don't want that to appear inside of your database, then you can paste a snippet to our page. In our case, if you only want to do that for the Elementor page, we could go to recommend a Tools and then click on this Expand button over here, and then go to the Elementor page. Let's see where it actually is over here. And here we can go to edit code. And now we can paste a snippet into the CSS part of this code code editor. And you'll find these snippets in the course resources down below. The first limit is this one. And you see now there's disappears, so the header disappears, the icon disappears and the title author disappears. Just like that. Next, you can turn a callout into a full button, like you would expect a button to be in a normal website. For example, I have this one over here, this collage. And if I add, edit the code again, go to the CSS and then paste in this snippet, which is again available in the description. Then this becomes a full clickable button. So again, no matter where I click, I will get redirected to the website. So again, really nice feature that super house next you can also change the default color, so the default background color and also the default text color. And there are choosing numbers forest. The first one is this one, and this will change the default text color. So if I now make edits to this, and maybe it gives us a completely different color like that. You see now the default color is green, which you probably don't want to have like that, but you have the option to do so. And then there's also the option to change the background color. So this will be this code snippet here, and you'll see the color already changed. If I change this again, you see how it has a completely different color like that. And this way you can also change the background of the entire page. And lastly, you can also change the default colors. That notion has which motion basically sends to Super. If you'd want to display them in a different way than you can do that in super as well. So for example, here, this default notion color for the text and this default color for the background, basically for the red background, they get sent over to Super. So it gets basically it looks the same. But if you want the type of red to be different, for example, you can change that using this snippet. So let's paste it in here. And you already see that it can change this color here as well. So let me show you how this works. In this case, if I wanted to change the color for the red, I could go to color text read and then change this color code over here. And this is basically again a hex color code. So you can just put in a different text color code. This for example, and now it's a different color. And also if I change it like that, like this and like this, now it's a bit more of a blue color. You can also do that for the background colors, and you can do that down here. And you have the option to change any of the colors. That notion basically gives you lots of options to customize your website to. However you actually like it to be. Alright, that's it for this introduction to Super. I hope you enjoyed it and I encourage you to check out super FU, a wonderful way of building a website with Notion. Again, it's a really awesome tool and I really like it. I was a skeptic at first as well, but then I tried it out and it was really impressed with how easy it is to use. So I would really be interested in your opinion about this as well. So you can tell me if you enjoyed the tool, if it was easy for you to use it, and let me know. And I'll see in the next one. 45. Thanks for watching!: Thank you so much for sitting through this entire course with me. I hope you enjoyed it. And if you've come to this point, then you're well on your way to becoming a real notion pro, I wish you all the best with whatever you're doing with Notion. And I really hope that I was able to help you learn a bit more about the tool. If you enjoyed this course, I would really appreciate if you left a positive review because this really helps me out and it gives me the motivation to keep on going into create new courses, to make updates, and to help more people learn about Notion. I'm also happy to get any feedback. So if you feel like I could have improved the course in some area or you felt something was missing. Please feel free to let me know. You can message me at my email address, which is xiache add You'll also find me on Twitter where you can also just send me a text message to tell me about anything that went wrong in your opinion or anything that I should have explained differently. Things like this are really helpful for me if you enjoyed the bonus section of this course about Zapier and automation, Then I encourage you to take out my Zapier one-on-one course, which goes into much more detail on all the things that you can do with the APR, you will get an in-depth understanding of Zapier and how we can use it to automate workflows across all your different tools. Be at Notion or all other tools that you use. Like type forum, Calendly, Google Mail, and all other tools that you can basically imagine. If that sounds interesting to you again, check out the course. You'll find the link to that in the description down below as well. And finally, if you want to hear more from me, I encourage you to subscribe to my YouTube channel where I put out a lot of free content about Notion and about fluids as well. And you can also check out my Twitter account, whereas sometimes pose the bit about automation and these things as well. So if that's interesting to you, check this out. All of them will also be linked in the description. I wish you all the best and I hope to see you in the next course. Cheers.