7 Tools for Extreme Digital Productivity & Organization

1. Introduction to tools for extreme digital productivity: Hey guys, Welcome to this model. I am unhappy and excited to see you here. This is a great model because here we will talk about the best tools to increase your digital productivity. What is that? That's been productive on online, on your computer, on your smartphone when you are doing the repetitive tasks that you do every day. So there are specific tools. Most of them are free that you can use to skyrocket your productivity. Simple things, simple recipes that you can follow every day or every time you perform a specific task that you can use these softwares, these tools that I'll show you here in this model to take your productivity to the next level. I'm ready, I hope you are. Let's start this model in the next video. See you there. 2. CloudApp: extreme productivity: The first tool for extreme digital productivity is called Clough app. Let me tell, let me ask you something maybe happen to you every day or every week when you receive an email and you need use at all My dad to reply to this e-mail. I need to write like a whole page of things with all the details this person is asking. That will take me a long, long time for these cases. Or sometimes when you need to see unit, take a screenshot and share that with your team with you by email with somebody that is negotiating with you or with your clients, or when you need to record a specific thing on your computer to show your clients, your, your partners, your friends, your coworkers, how to do it on something. Instead of writing that by email, you can use a tool called Clough at, and let me show you how that works and how amazing this is. This is the best tool that I found to do this kind of work and is the tool that I use every single day of my business I do I use this with my team when communicating with my with my other instructors, with my students. When somebody asked me a question, heat on the course saying, hey Diego, how do, how do I do this? How do I do that? What is the best way to achieve this goal or to get this result instead of writing down or my answer that will take me forever. It will take me not forever, but a long time. To write a good answer. I just turned the software, the Cloud at software and I record a quick video. You can use this software to record video like this you can do, you can be on the camera assign right now. You can record your computer with you in the corner. You can put your face in the current if you want or just the computer. You can also take screenshots. You can record your voice explaining something. And the good thing is the one you record, let's say you record your computer video on your computer. You share that, you can share that with a simple link. So I'll show you how I do that. I will record the screen here explaining something. And when I finish, I will have a specific link that I can share with you, with my students, with my clients. And that in that link, when they click, they don't need to download a video that I don't need to write an email. I can just send the link. And there you will have the video that I recorded. You will have the screenshot that I took, all the details about the specific message I wanted to pass on. So let me show you. Let's go to the computer right now here we are on Cloud app. The website is get Cloud app.com. You'll see this is the logo they have. And let's take a look on the pricing before we start because students are always worried, Diego, this is pay how much it is. I just wanted to try it for free. Let me show you here they have a free plan and that's why I really like it. I recommend to my students. You see, they have all these plans. I personally use the team plan, so I have the $8 a month per user. But you're going to start for sure. And I recommend you to start for free with this option here. You'll see you can capture it. This is 100% free lifetime. You can capture and share videos. You can do gift images, you can annotate it screenshots. So you can take a screenshot and annotate to point put arrows and all that. You can record up to 92nd videos for free. You can access your files. You have the analytics, see how many people view your file. If somebody, if you send me your file by email, let's say you say you can record a video and you send the link to me. When I click and I started watching that, you will receive an email saying, Hey, somebody's watching your link, somebody's watching your video, your image. That's the free plan to create an account or all you need to do is click here on Get, get them. Free download. So you will download the software and I will demonstrate here the version that I have for Mac. Here I am on the Mac and you'll see here at the top I have the Cloud at icon here on the top. If I click here, you'll see the drop-down menu. This works similar when you are using a Windows PC or any other computer. This is the same look, you, who you see that we have some options here. At the top. The first one is record capture, gift, annotate or more. The one that I use the most is record. So if I go here to record, I click there and I have the option to record a full screen. I can record just a section of my screen, which is what I usually do. But you can choose the holidays, the full screen if you want. You can choose this green only also. Or you can choose to record the screen and also use your webcam if you want to show up in the corner of the recording, that's an option. So let's go here. I will select the cam here, the FaceTime HD, Let's say, excellent. You select the microphone you are using for this. You can use this. If you have a laptop, you can just set the default microphone off the computer. That's fine. And I will click on Select Region because I select, I selected this option here. So select region, excellent. Now I will select the region I want to record on my video. Let's say I select this. Excellent. And you'll see that I'm here on the corner. Here. I can do a Zoom here to make it a little bit bigger or smaller. If I want, I can move this anywhere. Let me see if I can move it here. Yeah, I can move it anywhere. Excellent. Let's say I like this. And below C you see a bar. We have a video gift. We have these options. The video, I can just record a video if I want. I can do a GIF. If I select the GIF option, it will record my screen without our audio, just with the actual image there on the, that I have on the screen right now. And it will create a GIF file that you can share with somebody if you want. Also, you have the settings for the camera here. When I'm ready to record, I click Start. Let's see. Now it's recording. You see the timer here, you see the microphone icon, the camera, everything is good. I can pause or when I'm ready, Let's say I'm ready. I can do, let's see, I can do demonstration here. Okay, Let's go here to the homepage. These are all the tools that you can use. Excellent. And when I'm done, I click on Finish. And now you see that this file is being uploaded automatically. I just click on Finish this file. This file is uploaded to the cloud app servers and all I need to do now is just come here and copy the link that I did. Just send these by email, send these by message, or by WhatsApp or for any, any, any means that you want. You can send these, send this link to your clients or your students, to your partner, to your team. Here is the video that we recorded. When I click on Play here, we can see the video and, and you see that the quality is great. We have the camera here, all the details are here. This is fantastic because it saved time when you need to explain something instead of writing a long email, you can just turn this on if you don't want to show up in the camera, you just disable the camera here on the corner and you record just the screen. You can tell the message you want to tell, share what you want to share and share the link with your team. Also, let's say I want to take a screenshot. Let's go back to the computer here. I go here to the Cloud App and I can click on capture. I just want to take a screenshot of these. Excellent description is done. And I go now to the Cloud app icon again and you see the image here. I get the link and I just visit the link that I sent to somebody. And you see here is the link, here is the screenshot. This is very easy. With seconds. You take the screenshot, you don't need to upload to some place, upload to Dropbox and share the link is complicated knowledge. Just take the screenshot is ready here for you on Cloud app and you are ready to share with your team, with your clients or with anyone. I hope you try this. This is important guys. This is a good tool that can save you hours and hours every day. I hope you tried and I see you in the next video. 3. Managing your projects with Asana: In this video, we'll talk about one of the, also one of the best tools. I always said this tool is the best, but next video, you will hear me say it again. This is the best. This is because all the tools are great and I loved these ones. These tool is called Asana. If you have not heard about Asana is a free software, is paid tool, but you can start for free with almost, I mean, I use it for free for years and worked perfectly fine. And this tool is great because it's a tool that will help you to organize projects, ideas, workflows, and works amazingly well, well, great companies, big companies and it also also small companies all over the world use Asana everyday. And I'll show you here in this video in this lesson, how you can sign up for a free account. And I will show you my account. I will log in with my username and password. I show you how I use Asana or my business. You can replicate any anything that I have, anything that you see on my account that will be useful for you. I am open to share that with you. So that's what I'll show you exactly how I use it and how I organize, how I use it also to organize the course creation every time I will create a new course for you, for my students. I go to as an ion, I have a template that I just follow step-by-step and that simple thing, save me hours and hours of work. And that also helped me to create the course faster because I have everything there or organize is a checklist that I just need to follow. Check when I complete the task, I can delegate tasks to my team with these, I can see follow-up, fantastic. Let me show you right now. Let's go here to Asana.com. This is the website and you see this is the homepage. You can watch a video demo if you want. Here. You see here this is the planning stage that you will find here on the tool. We have also the to-do in progress are ready to view option that they have enabled here. On this tool, we have the delegation you can create also workflows, as you can see here. You say, Okay, I have these task and I put it on Asana. And these three things need to be completed in order to finish. But when these two are completed, this will be delegated to this third person on your team. And after that, when these completed and this is to the project is done. So all that we can configure automatically on Asana. And if you are saying Diego, this is too complicated for me, man, I have a simple process. I just want to organize some ideas. Also, this is good for you and I use in a simple way, and I don't use it as complicated as I show you here on this demonstration, let me show you my account here. But before we go there, let's go to pricing. If we click on pricing, you will see, let's see here we are. You see that they have a basic option that is 100% free. These can change at any moment, we don't know, but for now is a 100% free and this is the one that I use for my business works completely fine. You see that its lifetime. For free, you have unlimited essentials, limited project tasks, activity log, storage, and comments. Unlimited for free. That's amazing. Let's jump in on my account and take a look. Here. Here's, here's my account, this is my Asana account. In the left, you see the left menu with all the projects, the teams, and everything that you have on your account. And here on the right on the center, you have the project details and know all the information when we select the specific option here. In my task, you will see tasks that are due today for you. When you create projects. You can set due dates and all that. An everyday what I do is just come to my task and I'll see what I need to do today. What's my goal? What do I need to accomplish today? And let me see, here, we have the teams. Teams are specific groups that you can create. You can organize and group your specific projects. For example, I have a C O hub, which is where I have all information about my business. I have the executive dashboard where I have the name of my employees, contact of my employee's information about my company, employee identification number and all that documents for the company. I have the quarterly planning every quarter I sit down before the quarter starts and I plan the five goals that I want to achieve for this specific quarter. This is great because I know it's here and I enforced to do every quarter as Anna will remind me, Hey, it's time to set the goals for the next quarter. And all the goals are here. Ready for me. Also, I have Let's see what else I can show you. I have the other projects like my website, pizza wall podcasts, Udemy. So all these different projects where I have more information, I'll show you, I'll open one for you. This is the one of the most popular. The one that I use the most is a template. You see I have a group of templates where I have the original template, master video editing template, master new course creation and all that. So if I open the new course creation, this is a template that every time I will create a course, let's say I'm creating a new course. Now, I come here and I duplicate these templates so I can use these step-by-step to create my course. Everything about the course is here. All the steps I need to follow from an idea to the course published with the students is here on this template. This is great because I see all the tasks that I need to complete to achieve the goal which is gradient new cars and publishing the course. Let's see here. Here we have the basic information about the course. We have the pre-production section where we have, for example, market research. Inside Market Research, let's take a look. We have check the Udemy insight to check Google, Chegg YouTube. So I can just come here and complete this tax when it's ready. Okay, I've already checked YouTube. Check Google, so I just check mark everything here. Also, I can validate the course idea. We have create a new folder, create a new course outlined. All these are ready for me so I don't need to think about, Okay, what's the next step now that I'm working on this project, now that I'm creating a new course, what's an except I don't need to worry about that because it's all here. All I need to do is come and follow the recipe, follow the checklist here. Also after the pre-production, I have another one which is production on or filming. When I'm ready with the planning, I am ready to film. So I can put, I will enter here model one, Introduction model two, and put the name of the models. And when I'm ready, when I'm ready filming, I just come here. I just finished filming model one. I checked my base. This is ready. And I also move these. I move this guy here to the next section, which is the video editing. Let's see video editing is here. Let me see video editing is here. I moved to video editing. Just move this to the wrong place. Here where Excellent. Let's say I finish recording model 15. I just move this here. Excellent. Now it's not it's no longer here on filming because it's already filmed that is on video editing. At this point, I can delegate this. I can come here, assign this task, and I can assign one person on my team, which is the video editor. This person words if an email saying Hey, this is this model is ready to be edited, I don't need to contact him, I don't need to let him know. This is automatic as Anna will take care of that. When he finished editing. We will just check mark here so I can come here, I can say, Okay, the video later, already finished editing model 15. Great. It's all organized and easy to use. Also after that, let me show you here. I have a promo video. So every course have a promo video. I can write a script, feel the promo video, send the files to the editing and all these tasks. After that, I have a copy where I need to create a copy for the course. What is the target student? What is the course description? The course goes all this is here ready. I can build the curriculum, I can do the post-production and send an announcement to my students. This is how I use Asana. I hope you try this. This is great, is free, easy to use. Goto.com, download these, create an account and try to use it on your business. You will be surprised you're going to start with something simple. Like, what is your goal for the day? Create a project for that everyday you come here, you check off your goals. You can start using it as a to-do list if you want. But you soon will start seeing all the great opportunities that you have to organize your business, your daily tasks with Asana. I hope you'll try this and I see you in the next video. 4. To-do lists with Google Keep: Another great tool that you can use as a to-do list. And you can also share with your team, with your partners, maybe with your friends. To-do list for work for or even for your personal life is called Google Keep. If you have a Google account, you can go now to keep.google.com. And this is what you will see. This is my account. You see a few lists that I have here, and this is a simple tool that you can use on your smart phone, on your tablet, on your computer, is all integrated a 100% free, and this is great to share list with anyone. Let me show you how it works. We can come here and create a new node or just a new list. I will add a title here. Let's see, this is the productivity productivity list. We can add items here. So for example, set my goals for the week, set my yearly goals. Wake up at six AM. You can add more and more itis. This is great. Let me click here. This is great because with this, you can see that you can follow this. You can start adding things, heat on your computer and on your cell phone if you want. Also, you can share these with your team, with a collaborator. As you see here, I can click on plus and I can add the e-mail, the Gmail email of the person that I wanted to share this and I use this with my wife alone. We create we have at least for groceries. You see that we have here is let me save this. Here is the groceries list. As you can see. Here we have this is the groceries list. She's also here on the lessee is a collaborator, so I can every time I remember something that I need the winnings for groceries at home, I just add here to the list. And when she opens let's say she goes to the supermarket, she opens the app on the phone. She will see all the items that I already add here for her. This is updated real-time achieve in the supermarket she was checking off. Okay, I got the beer. Here's some ideas are important too, is here and so on. Sorry guys. When she's buying the things is taken off instantaneously on myself and two, so this is great also, you can use these with your team. Let's say you say for your team you will create a new list. Let's change the color here. Let's do it more. Blue. For example. Project one, let's say there is project one. Goals for the to-do for the week, do for the week of July, for example. In here, we have the task one, task to task three, and we can add here the collaborators. Let's say what could we add your team? Who will add a two or three people for your team, and every people responsible for a specific items here on the list for this specific project. I will talk about Asana here on the model, and this is more advanced. You can do amazing things with Asana. But if you want just a quick way to do a to-do list right there on your cell phone, which is from Google. You can use your Gmail account to access these in any device. And U1, it's fast, you want it easy. This is the way to go with Google. Keep, I hope you try it and I see you in the next video. 5. Super productive with Google Drive: Google Drive is one of the best tools we can find today when you think about working in projects, working with your team, working on new ideas, new products, or new ways to grow your company, your personal brand. When we're talking about collaboration and working with a team. When I say a team, I mean two people or more. Google Drive is the best tool we have an East free, you can use it for free. Of course they have upgraded plans that you can operate. Two. In this video, I'll show you how Phil and I, how we're doing, how we are organizing all the ideas for this course that you are watching here with me right now. How we are collaborating to get the result which is the best course possible for you about productivity and time management. Let me show you how we use and how you can also use these with your team in which ways you can collaborate with Google Drive. Let's go to a computer. Now, here you see this is the curriculum of the cars. You see here the outline of productivity and time management course. You see the models here introduction. We also say here, okay, these, the welcome will be by Phil and Diego. So we divide the lectures here. And the wonderful thing here is that I can edit this document and he also can edit at the same time. You probably know this. Also we have a drive on the Cloud on Google Drive where we have here the agenda, we have the lessons that we are recording. So when I record a lesson, I upload here to the drive. We have the outline that we both can edit, change, optimize in any way. We have the slides for the cars with Google Slides, and we have the promise great from the promo video. So all these can be accomplished easily with Google Drive. So if you never try Google Drive before, I invite you to go now to drive.google.com and start using these not only for your team but also for you, for your personal life, for your personal brand to grow and expand your ideas to reach your goals, to be more productive every time you want to do at a note-taking, you need to create a new document. You want to take a note of something. You can use Google Drive for that and you can centralize everything in one place. We have today and wheat talk about different apps here on the course. We talked about Evernote or Notion and other gray apps that you can use for note-taking, trail off to organize projects. Asana and all these are great apps, but it's important for you to centralize the information you have in one place. Centralize everything you have in one tool. When you need to look for something, you don't need to start thinking, okay, where is that? What is that information? Maybe it's an Asana, maybe some Evernote, or it's on Google Drive. So you know that everything is in one place. And I think if you asked me what's the best place, the best app to store all this information about you, about your business, about your goals, about your personal life, about your professional life, about your business, is on Google Drive. I hope you try this. Go now to drive.google.com. Share this with your team. And I hope to see you in the next video. 6. Silencing all notifications on your smartphone: Silence in all the notifications on your smartphone. Why this is important? Why we are putting these, why we decide to add these as an extreme productivity strategy for the digital. We did that because we receive hundreds and hundreds of notifications every day on your smartphone, you probably are receiving. Maybe 100 maybe tells us, I know people have received thousands of notifications from Eastern messaging on their device every day, email, every new e-mail you receive, every message you receive, every text message you receive, sometimes Instagram notifications, Facebook notifications, and we have hundreds of apps installed on your phone. And all of them are fighting for your time, are fighting for your attention, are fighting for getting in front of you every time there is a new update on the app. That's good in some way because we wanted to be updated. We want to know when new email camps or when somebody important is sending you a message. But in the other side, and this is the thing that we need to think about. You are been interrupt every time a new notification come to your phone, even if you said Diego, unused to, it doesn't bother me. My phone is there. I see a notification. I don't even look at it. I know we already conditioned or mine to think that way. But the truth is that every time the notification camps, even if you are not looking at that unconsciously, you are losing focus. You are your stop, you stop thinking about your project, about the thing that task that you are doing right now. To look at identification if it's even if it's a 2.5th distraction. The fact is that we are with the smartphones the whole day. And this is Smartphones are distracting you hundreds and hundreds of times every day and that needs to stop. So I have a challenge for you. I invite you for the next seven days to go and I'll show you how to do it to what your cell phone unmute all the notifications. If you said Diego, I cannot do that definitely because I need to I need this app. I need to hear from these people. I know you can choose 12 or maybe three apps that you want to allow notifications, that's fine. So you can be in contact with your family. And another vital apps for your business. But the main idea here, and this is really important. This looks simple and you probably think, okay, I'll jump to the next lecture. I don't do this. Please stay with me here. This is important. This will, this can change your productivity and you will see how much focus you are after a week of doing this exercise so that the challenge is this. You come here to your device here IN a mine, you go to the Settings, you look for the notification option on here on the iPhone, if you have an Android, similar steps here I have all the apps I have installed on my cell phone, on my smartphone, every app I have here, for example, one password is the notifications are a mailer from one password. You see I can see on the lock screen on occasion Center on the banner. I can just come here and just disable this option. This is what the challenge for, let's say Amazon, I can come here and disabled Amazon. By doing that. What we are doing, we are stopping hundreds of notifications of the extracting you every day. Let's take a quick look here on how many notifications I receive. Iphone has a feature here called screen time. So if I go to screen time, I can see, let's select the device here. Let's see devise. Here we are. We see that the daily average notifications for me Is 9696 times every day in the, let's say 1012 in the 16 hours and awake. I have a 100 almost a 100 times and being interrupted every time with my family. Sometimes I'm having a dinner with my family, a family time. Sometimes I'm working on a specific project. Sometimes I record them. Hear from you. Imagine if I'm recording hint for you and I start seeing notifications on my iPhone and I still with you here, but I see the notification, so I lost focus on not delivering a 100% for you here because I'm being distracted. So my challenge for you is to go to your device now, disable all the notifications that you can try that for the next seven days. After seven days, you can go back and enable all the notifications if you want, if you see if you think that didn't make a difference for you, you can just re-enable it. But I ensure these will change, this will improve, this will boost your productivity and your focus. You will be more creative and more creative and more productive just with this simple strategy, I hope you tried it and I see you in the next video. 7. Organizing your files and folders on your computer: How to organize your files and folders on your computer to be more productive and to find information, would you need to find to have everything in the right place when you are looking for that specific file, you will find it easily with this system. And also if you are in a different computer, which is what, which is the most important thing. Let's say you are traveling, you forgot your laptop and you need to access the files. You have access to all the files. Let me show you here we have a combination of Google Drive that we talked about in the last lectures here on this model. And also seeing that on your local computer with Google Drive icon have all my files on the Cloud and also organize in an amazing way here on my machine. Let me show here, here we are on my local machine. This is a Mag, that's why you see the files on this way. So we have here at the top, the main folders that I have. So what I do for my business from a personal life works amazingly for me. I learned these five-years ago and since then and applying these everyday. And this is how I organize all my files. The idea is to stop and think on the main categories of files and folders that you have. Let's say you have one usually on their computer, you have one called My Documents. Inside my documents is everything. You usually save there a Word document or PowerPoint for work. The list of goals that you created for this year is all mixed up there and it's difficult to find it and it's only one place and it's all in one machine. If you work in another machine, you won't be able to find because it's on the other heart, right? For maybe it's on your external hard drive is complicated. So with this method, you will think about the main topics that you have on your life, on your business and you will create one folder for each. And I want you to list that in a priority order. You put the number one folder you will have is the most important for that I use the most, the second is the in the second level and you create the number of folders. This is an example. Look at this. These are all my folders here and you see one through ten. You can have one through 50 if you want, that's fine, but I recommend you to organize with number. You see number one and number two on the main number three and domain, the name number for the name. So organize by number a name. With that I know, for example, looking at these, that number four is YouTube. Every time I am currently a YouTube video or every time and having products for example, I have a document with YouTube ideas, video ideas, or I have music from a YouTube videos. Any Pete related with YouTube is going here to for their number four with the name YouTube. So you see the number one is Udemy and number two is my documents. On my documents, I add all my personal documents above my house about my family medical records. Everything is here. Number one is Udemy. All my courses goes here. Every course I have All the original files, all the planning, all the outlines, everything that I created for my course is here. I don't need to look anywhere else if I want something related with mice us with my business, with my courses, is on these further here meetings that I do with my students. Ideas for new courses. Everything is inside here. My documents or personal documents, marketing number three is another big category for me. On the marketing folder, I have everything related with marketing. Ideas that I have, ads that I ran, spreadsheets with ads data comparing the ads performance, how much I spent on ads, a copy for my new courses. Everything that it related with promoting my business or my brand is here on the marketing folder for all of my courses for me, that I'm the face of my brand. If you think about my courses, you probably think about my face. That's why on this course. And in all my courses I put my face on the course image. My students relate. They associate my face with the course and with the material. Also we have the folder about my weight, my website, everything that is related with my website is here. We have another other platforms. We have my business in here, father number seven, I have everything related with my business. 1099 stack staff. Everything that is related with the business entity is here. Also, I have a podcast. I have everything related with the podcast here. And you see a father about the stock market and trying to stock market lately, are learning about it and everything is there. So what is why this is important? Because when you come here to this, this main list of folders, you know exactly where to find information that you need, you know, you know exactly where to where to look for. Everything is organized and it's there also because everything is on Google Drive. But let's go back to a computer. This is really important. If I go to my C drive, let's say to my Documents folder here on this local computer that you are seeing here. Here's the local computer. I go here and here's the desktop. Let's go to Documents. You'll see that it's empty. We have default things from Adobe library and Zoom. That's it. Why? Because if I save all my files on this computer, I also have my laptop, which is here. Let me show you. Here's my laptop. If I need to work on my laptop and not on my desktop, which is what you are seeing here. I won't find my documents if I save everything here or locally on my machine when I worked from here, I don't have anything. I need to have an external hard drive. I need to USB connection, I need to worry about that is complicated. So what I do is I use Google Drive. Let me show you. If I open the Google Drive online here, drive.google.com, you'll see the same structure that I showed you there. This is the structure or the main folders are here. And because it's on the world rife when I go to my laptop and install Google Drive here too, I have these exact structure here. Let me show you. Let me go back to the Finder here. My Drive. You'll see My Drive, this is from Google Drive and you see this structure is on the Cloud, so I find the same structure here. This is the best way to organize your files, your folders. And now so by having that on Google Drive on the Cloud, you also have access to that anywhere from any computer, even if it's not your computer, you can quickly install the Google Drive application or you can just open the browser and access your files and you can use and work as is you are on your main computer. I hope you think about this. This is important. This will help you to save time, to save energy when you are looking for files for, for information. And also remember that when we have things organized, we are more productive. Things flow better because everything is organized. You know, where everything goes, everything is on the Cloud. If something fails, if your hard drive fail, everything is backup on the Cloud. You can access from anywhere at any time. I hope you think about that and I see you in the next video. 8. Notion: Organizing your projects and your life: Hey guys, Welcome to this video here we are talking about Notion. Notion is an app that many of my clients and my students absolutely love. And that's why I want to share with you, because lots of people use these to be more productive. I use it for some tasks as I, as you know already watching this model, I use mainly Google Drive, but I decided to share these because many, many of my clients and my students love these and they claim that this helped them to be more productive and organize their business, their life, their personal goals, and fun stuff too, as I will show you here. Let's go to the computer here we are on Notion dot, SO notion dot. So if you don't find it, you can, you can search for notion on your Google. And also, I will share the links for notion here in the resources of these resources are of this lesson. So here we are on the homepage. These may change when you come here and visit, you see all in one workspace, one tool for the whole thing, right? Plan and get organized. You see here, this is how it looks like and I will demonstrate this for you in this lesson. So stay with me here. I'll show you also hear on this lesson templates that you can use that is ready for you. Let's say I want to set goals for my E quarter for the next quarter or goals from a year ago for this mode, for this week, I want to organize a tree that I have. I'll show you a template are precreated here notion that you can just with one click for-free, started using an organize, your life and your business. Here is how it looks like you have also access on the phone. Of course, they have a great app for the tool and this is the browser option. You see that big companies are using these two for organizing things. And they mainly used for procreation. You can organize product ideas about product, coordinate in the engineering, engineering, releases, codify processes. Hr also is very useful. You can use it for marketing, for sales and the sign. And I'll show you the template for each one of these cases. All things are here at the top. We have the pricing option. People, people who I asked them, how much is this? This is free if you want, you can start for free. Here. You see the personal is free, a 100% free lifetime access. And you see here you have free unlimited pages and blocks. You can share your, your notes, your pages, and you can sync across your devices. And of course, they have also pay options with more tools, but of course you can start for free. And later if you want, you can upgrade if you like the software. Let's go and jump into the Notion app right now here I opened my notion, this is what I have and I use it to organize some aspects of my business or my personal life, especially more and more for my personal life on Notion, but you can use it for business too. You see on the left we have the left menu with the name of the account or the forelegs and pages that you have. And here on the center we have the database. If I scroll down to the bottom and this is what I want you to do, because if you are opening these for the first time, probably years is empty and that's normal. You can scroll down to the button and click on Templates. You see all the templates that they have. Here on the right. You have categories, design categories, education, engineering, human resources, marketing, personal product management, sales and support. So each category in, inside each category you will have templates for that specific subject, let's say education. I see here class node's job applications, reading list. Let's go to reading list. And this is what we see. You see here. Let me see. This is a little bit of the screen is cutting off. Let me see if I can I can adjust these for you. You see here we have the name of the book, we have the status listening or start to reiterate, ready to start, finish. How many star the score that you are given is the author name, the published air when it was published, and the link. So you can create like a reading list if you want. What I use it more me personally is as a personal, for personal use, you can do a quick note and this is a template you see. You can do a to-do list, create tasks. You can create a page inside this page so you can create sub pages. You can add links, images, videos, fantastic thing. Also, let's go to goals here. I can create goals to do. You see this is organized on by status. You see to do, doing and done. And you can also change this to, let's see here. Let's change the due date. So you see you can have k1, k2, k4 each quarter. Let's say we wanted to travel and we want to plan or troubles. So I come here to Planet travel. You can add a cover here. Let us say we will to Paris. Let's see, splash Paris. We can search here and we use, for example, this one, the April tower. This Let's go and travel. Paris. Traveled a packing list. So you have here a sub page, there is a packing list, a contact of hotels. Another concept that you have. So this is great because it's a database of your travel. When you are traveling, you have the Notion app on your phone and you can just open a new half the packing list here. You have the contact of the hotel and everything that you need. So here we have a spreadsheet. Let me resize this so we can read it. Let's see. Okay. You see here we have the first column is the activity, the part in flight hotel, the name of the hotel, the name of the tour. You see the day that this will re-perform the location. For example, departing flights, San Francisco airport terminal one, you'll see the URL, for example, k hotel. This is the hotel and we are staying in Barcelona. For example. You see the link, the URL, the address of the hotel is always good to have the address when you are traveling. Find the key in lockbox, the code is 567. So all these details about your trip, you can plan here with Notion for example, and here you have a map. You can add a map of the hotel, of the city, the tour, the things that you are visiting, your trip. What else we can do here? We are just on the personal. Look at this, we're just exploring the personal. There are other categories here with different templates that you can do and this is ready to use. Let's use one. Let's go to habit tracker. This is the one that we will use. So I select this and I will click Use this template here at the top. You see that now I have here on my left menu habit tracker. What is this? This is a template. Let me go here that we can track habit. For example, we have the days of the weeks, we have the activity on this case running meditation, sleep seven hours generally in screen time and I can add more. Let's say they add here, for example, exercising. Exercising. You can check you can check the days that you completed. Okay. It for example, Tuesday, we didn't sleep seven hours. I will check that with this, you have a visual idea of what habits are you working on and what's working and what's not. So all the templates here guys, I want you to invite you to come here and explore the template marketing. For example, we have brand asset. Let's take a look. All the assets for the brand or here, meeting notes, you have no meetings. You can use these weekly sync ad campaign. So this one for example, this is a meeting, a template. The weekly meeting. This is the date you can change all these. What did we do last week? This is one of the first questions we asked on the median. So we list here we created, we launched YouTube channel. So we have the template for minutes. What are we doing this week? This week we are setting for new projects and stuff like that. Potential blockers will find action items and you can also might people on your team, Let's say todo. These are the things that we need to do. First step, create the new website and we can tag people for these specific type on your team. I can mention if I press the add, as you see here, follow, type the add sign, and you add the teammate's name here. And these tasks will be assigned to this person. So every time you come here for your meeting, you know, for example, Joan didn't create the website. What's going on? You can check with John, all these templates are ready for you here. Come here to Notion. Take a look and start using an organizing your life and your projects. 9. Final Project: Hey guys, welcome to the final assignment, the project here on Skillshare class. This project is the last step you need to complete to make sure you put into action everything we learned in the course. And to do that, we scroll down here on Skillshare or the course. We scroll down and you see an area here, which is Projects and Resources, and we can create a new project. So I invite you to create a new project here and share with me and with the community, what's the, what, which one of the seven tools you like the most and which one you are committed to start using right now on your life and your business. Shared that with me, with the community and with that, we finish these Skillshare class. Thank you so much for being here an honor to be your instructor in this class, and I hope to see you in the next class.