Transcripts
1. Course Introduction: Welcome to this Powerpoint
tips and tricks course. Powerpoints can
be used to create captivating and
impactful presentations. However, mastering Powerpoints, vast ray of features and
tools can be overwhelming. This course is designed
to equip you with the essential tips and tricks to unlock the full
potential of Powerpoint. These are all genuine and
useful tips that I have used during my 20 years as
a presentation designer. Does it take you
too much time to achieve good results
in Powerpoint? Do you ever see impressive
Powerpoint content And wonder how it is created? Then this course is for you. This course contains
practical strategies and techniques to optimize
your productivity and Powerpoint while showing
you advanced features and tools to create visually stunning and engaging
presentations. In part one, I will show
you how to speed up every day common tasks,
including quickly applying, formatting,
converting bullets to high impact graphics in seconds, and setting default
styles and color themes. In part two, I will help you optimize your presentations
and your time. The tips will cover sizing and positioning multiple images
with just a few clicks, using custom slide size to create images for social media, and how to make your
presentation more professional using custom fonts. In part three, you will learn new functions aimed at
improving your slide design. Such as removing
backgrounds from photos, creating circular text, and also improving
your presenting with live video and
looping introductions. The last part will focus on more advanced interactions
and animations. We cover motion paths, the morph, transition
slide zoom, and adding interactivity to your presentation to
captivate your audience. Whether you are a beginner
or an experienced user. This course will provide you
with valuable insights to take your Powerpoint
presentations to the next level. I hope you enjoy the
course and please get in touch with me if
you have any questions.
3. Format Painter - copy font types, colours, styles and effects: The format painter can save
time by copying font types, colors, styles, and effects
from one objects to another. Here on the left, I have a circle where I've
added various styles. I've added a drop
shadow to the text and the circle and made the font fig tree extra
bold at 20 point. I've also added a partially transparent outline
to the circle. You can see any of these
effects by going to format shape and having
a look at the colors, the fills, and the outlines along with the shadow options. If I wanted to copy
the exact styles and effects used on the left
circle to the right circle, I would click on this first, then go to Format Painter, and then just click
anywhere on the shape. That's a really quick
way of being able to copy the style from
one object to another. An even quicker way of doing this is using the shortcut keys, which are control shift C to copy and control
shift V to paste. I can click on the source
styles that I want to copy. And then hold down Control
and Shift, and press C. Then go to the source, hold
down Control and Shift, and press V. In this example, we have four items that
we want to apply it to. You can click on the Source and then double click
Format Painter. And that will have a
rectangle blocked around it because now it's always
enabled Until I stop it, I can click once,
twice, third time, and a fourth time, and basically carry on applying
that until I either press Escape or I go up to Format Painter and click
it to turn it off. If you have lots
of objects such as on this page that you want
to apply the style to, you can select all of these
by dragging over them. Clicking Control to Group, Then click on your source
format painter and apply it to the group that
will apply it to every object. Here we have a different shape
that we can apply it to. We can press the
format painter on the source and then click on the target to apply the style. It won't copy the shape or
the size that is by design. It also doesn't copy adjustments made with
the yellow markers. In this example, I can go to the format painter when
I've clicked on the source, then click on the target. You can see that it's
copied all the styles, but it hasn't copied the same rounded corners as
the one on the left. And if you wanted to do that, you just have to go and drag this until it looked the same, the format painter and
using the shortcut keys, control shift C and
control shift V, can be a massive time saver for all your Powerpoint design.
4. Animation Painter - copy single or multiple animations: Animation painter is a
great way of copying single or multiple animations
between different objects. Here we have a few
elements on the page. I'm just quickly going to add
two different animations to this box here and
show you how easy it is to copy them to
different objects. Firstly, I'll make sure I'm
in the animation section of the ribbon and click
on zoom to add a zoom. Then I want to add a second
animation which is a pulse. To do that, you need to
go to add animation. You can't click in
this section here, otherwise the animation
will be replaced. But here you can always add another animation
to the same object. We make sure this is selected. Go to add animation
and choose Pulse. Then click to reveal
the animation pane. I'll make sure this
starts after previous. We'll play to show
you what we've got. It will zoom out and pulse. If I want to quickly
copy that combination of animations from this shape
to the other shapes, I can click on it to
make sure it's selected. I'm inside the
animation section of the ribbon and there's
animation painter. Once clicked, I can then click
on the target to apply it. You can also double click the animation painter
and then click on multiple objects clicking escape or then clicking on
the animation painter. Again, we'll stop it being applied from everything
you click on. Now when we run this, you'll see it's applied the
animation to all the squares. The animation painter
will copy a number of settings including all
the effects that are added and any settings such as timing or smooth start or
end that you've applied. To show this, I'm going
to add a motion path and some other effects onto
one of these arrows. And also change the
settings and the timing. When we're on the animations
part of the ribbon, I can go to this
little drop down here and choose
motion Path line. The default will be
to move it down. I will click on it
again and make it move left and then go to
reverse path direction. This is to make sure
that it starts wherever the green triangle is and finishes where the
element is on screen, so you know the exact position that you want it to end up. To change the start position, I can click on the
green triangle, it becomes a red dot. I hold down shift
and drag it over. And I want it to start
just about there. I also want this to be the
second thing that happens. So I'll drag it up in
the animation pane. If we play from there, you'll
see that the square comes up first and then the
arrow moves across. But because of the way
we've done the motion path, we also need to add
something like a fade to make sure it's not visible
before it's animated. To do that, we go to add
animation and choose fade. I'm now going to drag up this animation so it happens
before the motion path. And then set the motion path
to happen with previous. Now when we run it,
the arrow won't be on screen until we click to
reveal the animation. I'm finally going to add a
third animation to this, which is a pulse after previous, and drag it up to its
correct position. Then change the settings in
this by double clicking, making sure it's
got a smooth end. Going to timing, and
setting this to 1 second. We'll just play that to
make sure it's right. That's looking really good. I've added three
different animations and changed a couple
of settings that would take quite a while to do if we wanted to apply
it to everything. But with the animation painter, I can just click on the arrow, pick animation Painter, and
then click the other arrow. And that will apply all of the effects, all
of the settings. In this example, I would want this animation
to happen last. I can click on
these and drag them down by using the
animation painter, we can make real quick copies of multiple animations
and multiple settings to save time and speed
up our workflow. Finally, you can use a
shortcut key combination to enable the animation
painter to show this. I'll just delete the
animations from this square. And to do that I delete them from the
animation pane here. And then to copy
the animations from this, I can click on it, hold down Alt Shift, and click C. Then move over to the target that we want to
apply the animations to. And click. I can now press Escape to turn off the
animation painter. Either by clicking to enable the animation painter
or using all shift C, we can quickly copy animations from objects
to other objects.
5. The Quick Access Toolbar allows convenient access to any command: The Quick Access
toolbar can speed up your creation of any
Powerpoint document. It allows you to set
up any function from Powerpoint and make it
just one click away. By default, the
Quick Access toolbar will just include three things, save, undo, and redo. It will be in the
top left corner. To change these settings, we can either go to
this drop down box here that says Customized
Quick Access Toolbar, or go to File Select Options, and then change any settings from inside the Quick
access toolbar section. If for any reason
that you've got your quick access toolbar
completely turned off, there's always an option to tick it back on
and show it here. I would recommend
that you change the toolbar position to below the ribbon and make sure that always show command
labels is turned off. Now we click okay
and you can see it's put the quick access
toolbar down here, which is actually
much better than having to go up the
top all the time and looks a lot cleaner
when you have a lot added to add anything you like. For example, I can go down to something like
a Range, a line, and then pick something
that I use a lot like a line center. I can write. Click on it and choose Add to Quick Access toolbar
that will just put it there. Now I can move this anywhere
over to any side and always just be able
to click back on this straightaway and it
will align it to the center. Just that alone would save three or four clicks every time I wanted to
align something. If I decided I didn't want something that's in this
quick access toolbar, I can always write, click, and choose to remove it. If you'd like to use the
Quick Access Toolbar I'm using throughout
this course. You can easily import it
on any window system. There's a link to it
in the resources for this lesson, port it. We can either go to
this drop down and choose more commands
and then import. Or as before I mentioned, we can go to File and Options. And it's the same box
will appear here. If I go to the import box and choose Import
Customization file, you can then select my file, It's called Powerpoint
customizations, exported UI. I can click on that, press
open and it will say, do you want to replace
all existing ribbon and quick access
toolbar customizations for this program?
I'll click yes. Now if I click okay, you can see that all of the
common things that I use all the time are available
with just one easy click. Because these options are
always in the same place. You don't even have to remember which section of the ribbon
these functions came under. I would definitely recommend using the Quick Access toolbar. If you want a good
place to start with a lot of commonly
used functions, you can easily import mine as I'm using it throughout
in all these lessons.
6. Set the default shape style: Set as default shape or set
as default text box to save time by creating every text or shape item with
the same colors, fonts, and other style settings. For example, when you
start a new presentation, click to add a shape and
then add it anywhere. I'm just going to
type default shape here, it will look like this. But for my design,
I might want to use different colors
or fonts, or styles. If I click control D
to duplicate that, I'm just going to
create the look I want for my shape
over this side. I want it to be fig
tree extra bold. I'll set that. And a little bigger I'm going to set
it to have no outline. And then right click and
choose Format Shape. I'm going to add
a gradient fill. I can click to drag these away. I'm going to set my gradient
fill to be green at the top, the darker green at the bottom. Just adjust the
brightness sliding. I also want my default
shape to have a shadow, subtle drop shadow, so I can select one of the
presets such as outer. Then I'm going to
change the transparency to 80% and the blur to ten and leave the
other settings as they are. That looks good. If I want this to be
the default shape or any shape or any
graphic I've created, I can always write Click at any time and choose
Set as Default Shape. Now if I had a new blank slide, I can go to any Shape,
click anywhere, and it will create a shape
with the same colors, the same shadow,
and the same fonts. And it can be any shape you
choose from the Shapes menu. The same applies for
a default text box. If we grab the text box
here and type anything, this will be how
the default text looks when you create
a new presentation. But if I want it to be
the font that I'm using, which is Fig tree extra
bold, you can type that. I can make other changes, such as aligning it to the center by going into the
text options and text box. I can change it to
things like do not auto fit and align it to
the middle vertically. I can have a shape which I
can put any text on anywhere, and it will have
the right font and the right alignment
for my presentation. To do that as before, I can right click and this time choose Set as default text box. I can drag this out
the way for now. When I add any other text
on this slide or any other, it will always come
out with this style of text and this alignment and this color using the setters default shape
and setters default text can be a massive timesaver. As once you've decided
on your font and colors, it's super easy to create many more objects
with those same styles.
7. Resizing shapes with keyboard modifiers: You can resize any shapes by
holding down certain keys. And that will help you either keep them in
proportion so they're the correct aspect
ratio or allow you to easily size
them from the center. Here we have an example
where I've just drawn two shapes and added one icon. If we want to resize the first shape and keep
it a perfect square, we want to pick it
up from the corner. But if I don't
hold down any keys and click on this corner
Point to resize it, I can easily stretch it and make it taller or
shorter than I want. It's a problem when
people want to keep a perfect circle such
as this one here. And if you drag
from this corner, you can easily stretch
it up so it doesn't look rise at all or it
almost becomes an oval. I'll just hit control
Z to undo those. Now we'll make sure that
when I resize this, I will hold down Shift on the keyboard as I click
to drag the corner point. And it will keep it a
perfect square and keep the aspect ratio the same
applies for the circle. If you just want to size this up or down by a little amount, you can hold down Shift
on the keyboard and press the up cursor key or
the right curse key. You can also, while
holding down Shift, click both the up curser key and the right curse
key at the same time. And that will change the
width and the height at the same time by
10% You can also make it smaller by
holding down shift and pressing the left and the
down cursor at the same time. You can even hold down
the control key as well. Now when I press or right, it will resize it at
this time just by 1% If you've got an icon that you've added by
going to insert and icons, Powerpoint will actually lock it so that if you drag
it from the corner, it will actually size down while keeping the correct ratio. If you just want
to size this down, you can just hold
down Shift and press either up and down or right and left
size any of these. From the center, you can
click on the corner point, hold down, control and shift. And as you drank the
mouse up and down, it will keep its center point. This is a really useful way
for resizing any shapes. As an example, I have four circles here and I might
want to size them all down. But keep their center points the same so they're
in the same place. I can just select them all. Then hold down control and
shift while I'm on the corner. And drag them down to
make them smaller. Or drag them up to make
them bigger as before. You can also use shift right cursor and up cursor
to make them 10% bigger. Or shift down cursor and left cursor to
make them 10% smaller. This works especially
well when you have a lot of items such
as on this page. I can just select
them all and hold down Shift and then press
down on left arrow. And it will make
them all smaller. I'll just control
Ed to undo that. I can also click on the
corner point of any of them and then hold down control
and shift and drag them. And you can see how big
they're going to be. Remembering that you
can resize shapes by holding down shift
and dragging from the corner and control
shift to make them resize from the center is a really useful tool
to use in Powerpoint.
8. Quick duplication keeping alignment and style: Quickly duplicating
Powerpoint elements can save time by allowing you to replicate and reuse
existing content while reducing the need
for manual recreation. And keeping perfect
alignment and distribution. Here we have a single
element on the page. In this example, I might want to create a five by
five grid of these. If we press control
C and then V, as we would normally copy and paste, you'd have to align this, then press control C and V, and have to align this
again while making sure that the space
between the two items is correct and so on. However, there are two much
quicker ways of doing this. The first one, press control D, then drag it into its
exact position with the right spacing The next time and subsequent
times you press control D, it will be perfectly spaced. This also works if you
select multiple items. In this case I can
drag it down to here. Then press control D again, we'll just go back to one item. When using control D, it's really useful to have
the smart guides turned on. These are turned on by
default in Powerpoint, but if for some reason
they're turned off, you can always right
click off the slide here. Go to gridding guides and make sure that smart
guides is ticked on. For the second option, you
can click on the object, hold down control,
and shift and drag. The control will be making
the copy and holding down shift will keep it
locked into the Y position. In this case now you can either press control
Y or F four. And each time you press it, it will create a duplicate with the exact same spacing that
used for the first copy. I can click on all of these. Hold down Control Shift, drag it to the position I want. Then press control Y or four. It will create another copy with exactly the same alignment
and spacing in Powerpoint. The spacing between elements is known as the distribution. When you go to the arranged
section and align, you'll see it says distribute horizontally or
distribute vertically. And that is the spacing between the elements either by using control D to duplicate and then aligning it into position and pressing
control D again. Or holding down
control and shift and dragging and then
pressing control Y or four can considerably speed up your workflow
and make it much easier to make
multiple elements with the correct alignment
style and spacing.
9. Use the Selection Pane to organize and control slide objects: The selection pane is a useful tool that
allows you to manage and control the selection and visibility of objects
on your slides. It provides a list of all
the objects, shapes, images, and other elements
present on your slide, making it easier to manage complex slide layouts or presentations with
numerous objects. To show an example of how
to use the selection pane, I've created three squares on this slide to reveal the
selection pane. We go to Home. And then under the drawing
section of the ribbon, click on a Range and
choose Selection Pane. If I were to drag all of these objects on
top of each other, it's now quite difficult
to access each shape. You can write,
click on these and choose Center Back
or Bring to Front. You can also move
them out the way. But a quicker and better
way of doing that is to use the selection pane which
will let you select hide, lock, or re, order any
object on the slide. This is particularly helpful when an object is overlapping with other objects or when an object is
difficult to select. I'm just going to
move these out very slightly and rename them. Then I can show you how we
can use the selection pane. If we click on the top red
one, that's rectangle six. We can click again where it says rectangle six and then type red. You can do the same for
green and the same for blue. Being able to rename
them is really helpful, especially when you have a
large amount of objects on your slide or you're using
animations such as triggers. When renamed, you can
easily identify and manipulate these objects
by their assigned names. Now I'll select all these, arrange and align them to the center from the
selection pane. If we wanted to reveal
the blue square, we could just click where it's got the eye symbol
here on the red one. And the line appears across
it, show that it's hidden. And then the same
for the green one. Being able to hide an object temporarily without
deleting it makes it convenient for
complex animations or interactive presentations. For example, if I wanted to add an animation to
each of these squares, I could click on the blue one. Now that I can see it,
click on animations, choose something like
zoom, and it will appear. Then I can go to
the selection pane and make the green one visible. Click on that, click
on zoom to add that. Then finally click on the red
one to make that visible. And then click on Zoom on that. Now when I have my slide, I can click to reveal
each of these on top of each other from
the selection pane. We can also change the order. The item at the top of the selection pane is the item that's at the
front on your slide. If we wanted the red
one to go at the back, I could click on it, drag
it all the way down, and then it would
be at the back. I could now also change the
animation order by going to the animation pane and
drag the red one up. The red one comes first. You can now see that
in the animation pane, they've got the names
that I've given them, which can be really helpful when using complex animations.
10. Fit more text in a shape: It is usually good
practice to reduce and simplify on screen text
as much as possible. Sometimes when this
is not possible, you may need to turn
off the automatic text wrapping options
in Powerpoint. For example, this third
circle where ideally you want to include all this text and keep a consistent
appearance. If we write, click on this
text and choose Format Shape, then go to Text Options
and choose Text Box. There is the option to
shrink text on Overflow. This will prevent the text
from leaving the circle, but you may want to keep
the text size consistent. If we go back to
do not auto fit, the first thing to check
default margins and we can take the left and right margins
down to this has helped. But in some cases, it may be necessary to manually
wrap the text. To do this, we can click
off Wrap Text in Shape. Now we can click on the text and press Shift
Return to wrap it. I'm just clicking in the space
areas where I want to wrap it and then pressing
Shift and Return. Now I've fitted all the text in, including the long words, and we've kept the text
a consistent size.
11. Enhance bullets by converting to SmartArt boxes: You can easily turn a slide
from bullet points to something that's better
using convert to smart art. Here's the typical six
point bullet slide. It's not visually engaging
for the audience, which makes it difficult to
get your message across. If we simply select it, right click and choose
Convert to smart Art, I'll choose more
smart art Graphics. And then select the first one, which is called a basic
block list. And press Okay. That will immediately
convert it into these six boxes which are equal in size
and equally spaced, which already I think
looks a lot better. This is a great start,
but there are also lots of ways we can
enhance this format. For example, we could
change the shape of these. To do that, we select the first one and
then hold down Shift, and subsequently
click all the others. Now they're all selected. I can go to Format, Change Shape, and then
choose any of these options. I'm going to choose
the second option in which is a rectangle
with rounded corners. Now I can also go
to Shape Outline. And select an outline for these. I'm going to make that
a little bit thicker. I'll choose three point. For example, if I wanted to, I could add something
like a shadow to these while they're
all still selected. I could go to the effect
section of Format Shape. Click on any Preset,
Select Transparency, and increase that to 80% and five for blur and
five for distance. I think this is
looking really good. But one thing I think
could make it clearer is to separate the
subtitle for each box. I can just select
this, for example, make it bold and
put in a return. I'll quickly just do that
for each one of them. Each time I'm just using
control B to make the text I've selected bold
and adding a return. Now I can use Shift to make
sure they're all selected. Go to the size and
properties for format shape, then make sure the vertical
alignment is at the top and increase the top margin to whatever I want it to be. I think not 0.4 looks
pretty good there. We've gone from a
basic bullet slide to something that's a lot
clearer and has more impact. We can also easily add animation to reveal
these one at a time. While it's still smart art, I'm going to animations, adding something
basic like a fade, then while the whole
thing is still selected, going to affect options
and choosing one by one. So now we can reveal one thing
at a time on each click. Because it's still smart art, it can be adjusted to
any size and it will automatically adjust the spacing and the size of each object. Here is the second
typical example with a title and second level
text for each bullet point. If I select the text body and right click anywhere inside it and choose Convert Smart Art. Choosing this option here, which is the first in
the second row down, is called a horizontal
bullet list. Again, Powerpoints
created these with exactly the right spacing and the right
sizing on each box, which I think already
looks a lot better. Again, there are many ways you could enhance
the formatting. For example, I can hold down Shift and click to select
all these top boxes. Then go to Size and Properties. I'm going to set the
vertical position to 0.5 which will move them
away from the box a bit. I can now change the formatting of these boxes by clicking once and then holding down Shift and clicking to
select the others. I'm going to make these
a light gray color with no outline and turn
the bullets off. Then I'll go to this little
arrow here in paragraph, make sure the
indentation is on zero, it all aligns to the left. Then make the font smaller. I'll select 12 point for these. I can also make this box a
tiny bit bigger if I want to increase the margins
by going into here and entering what I
want for all of these, such as 0.25 which
I think looks good. I can make the box a tiny
bit smaller if I want to. That looks about right. I can also remove the colons from here to make it
look a bit cleaner, and select all these
and make them bold, and also a little bit taller. 2 centimeters looks
good for these. I like these to look
consistent across. For each of the ones
with just one line. I'm going to hold
down Shift and press Return to add a return. They're all on two lines. Now, I think that
looks really good. But you can also do things
like change the alignment. For example, if I wanted these to all be
aligned to the left, you'd easily select them and do that while they're all selected. I'll select shape, outline,
and say no outline. Now go and select some
different colors for these different sections ll directly from the
palette I'm using. I think that's a
very nice way of turning a basic
bullet slide that has a second level of text into something
that looks a lot nicer. Again, it's very easy to add animation to these while
they're all selected. We can go to animations, choose something
basic like fade, go to Effect Options, and then you can choose how
you want them to be revealed. For example, you can choose
to have level one by one, which will reveal the top level. Then you can click for more
details for the bottom level. You have many layouts available in the smart
art design section. By going to Smart Art and then
pressing this down arrow, anyone you roll over
will allow you to change the smart art
into that style. It's definitely a very quick way to be able to take
something from a very basic bullet slide into something much more
visual and engaging.
12. Create a custom colour theme: Color palettes are
important in Powerpoint. Here I'll show you
how you can create your own custom
color theme to have more control over your
Powerpoint colors. Using a predefined set
of colors ensures that text graphics and backgrounds
complement each other, creating a visually appealing
and organized presentation. Remember that while
colors are essential, they should be used in
moderation and with the purpose to enhance your presentation
rather than overwhelm it. The default color themes
can be found under design and then variance colors. Most brands will have guidelines that include color palettes, and most Powerpoint templates will include a
custom color theme. In this lesson, I
will show you how to build a color theme
and as a bonus, show you how to
select colors from an image using the
Eye Dropper tool. Here's an example image that I'm going to use to
pick my colors from. I've started with just a
black and white color, which I'd always recommend
having in your palette. I'm just going to select those, hold down control and shift
to make a copy of them. Then I'm going to pick two
strong colors from this image. The first one I'm going
to select a pink. So I'll go up to shape fill, choose the eye dropper tool and then pick any color from here. As you roll over, it tells you
what color you're picking. And then you click
and it changes the shape you selected
to that color. Do that again, and this time pick the blue from
the corner here. Now I'm quickly
going to paste in my other colors
just to save time. I think the quickest
way of setting up the custom theme colors is to click on the box with the
color in we want to get. Right click. Go to fill, choose more fill colors. Then I want to copy this hex code here,
beginning with hash. You could do it by
copying the RGB, but that would require
copying three numbers. And here you only have
to copy one hex value. I've selected this, I'll press
control C to copy it then. Okay, I can now go
here and paste it in. This is a useful
color reference. We now have the box
with the color in it and the hex code
for that color. I'll just quickly do it
for these other colors. Right click Fill, fill colors. Select control C to copy. Okay? And control V to paste. Now we have all
our color values, we can add them into
a custom theme. And to do that we go to design. Under the variant section, there's a drop down arrow. And we can go to
the color section and then customized colors. From here, you can define
six accent colors. You can also change
what Powerpoint calls text or background colors. While Powerpoint calls
these by different names, they essentially give you up to four more custom colors
for your palette. I would advise leaving
the first two, black and white, as these are useful to have regardless
of the rest of the palette. You can also choose two
colors for hyperlinks, but these are less important
as these do not appear in the theme colors palette when
using the drawing tools. Now to six accent colors. I can either copy and paste each one of
these individually, which would mean I have to
close this box, select this, press control C, and then go back to variants
and colors and customized colors and more
colors, and paste it in. And then press okay,
there's our first one. Or we can just type them in. So we'll go to Accent,
two more colors and just type it in here. So the second one I
would type has 23747. Then click Okay. I'll just quickly do that for the others. And for the last two, I'm going to change the
text background, dark two and light two. Now I can click at the bottom
where it says custom one. Select that and give it
a name. And then press. Now when we go to
Variances colors, you'll see the custom
themes appear at the top. Now when you create any
object on any slide, if I just go to Insert
Shape, for example, and a big rectangle over this, we can go to Shape Fill, and choose any of the
colors from our theme, and also choose lighter or
darker variations of these. It can seem quite convoluted to create a color
theme in Powerpoint, but once it's done,
you'll have a lot of flexibility when you
create your slides. And it will speed
up your workflow, having access to those colors and variations of those colors.
14. Resize multiple images Using SmartArt or Designer: You can resize and crop multiple images using
smart Art or designer. This is a very quick
way of getting images from this into
something like this. Here I have imported a number of photos from the
Powerpoint stock library. They are different
sizes and shapes and usually we would need
them at a uniform size. We can use smart Art to crop and edit all of them
in a single step. If I click control A to
select all of these photos, I can now go to Picture
Format Picture Layout in the picture style
section of the ribbon. Then we can choose a layout
that is close to the size and shape you wish to achieve
as you roll over these. They'll show you the
different options here. We can choose something
like captioned pictures. Then I can write, click on this, choose Group Ungroup again. And that will
separate everything. I can now click on each of
these boxes and delete them. And each of these
and delete them. I'm clicking on One
and then holding down Shift while I click on the
others to multiple select. From here I can drag
these down to align them. If we want to make them any bigger, I can
select all of them. Roll over one of
the corner points, click and then hold down
control and shift and drag. There's a very quick way
of resizing, cropping, and positioning multiple
images using smart art. If you have less photos, you can use the
inbuilt designer. Here we have six photos I can go to Home on the ribbon
and then choose Designer. From here, you can select any one of these that
you think looks good. Powerpoint will
automatically resize, crop and align your photos. Here is an example with
different shapes that would be difficult and time consuming
to reproduce manually. That can be easily achieved with just one click. Using Designer. Here is one last example that
I find particularly useful. When we've got four photos, I can go to the designer, scroll down till I find the
one we want, then click, and we've got four
circular photos that are all perfectly
cropped and aligned. If you'd like to, you
can even adjust the crop after this has been done
by clicking on the photo, then right clicking,
and going to crop and adjusting the
crop how you would like. This is a really
useful design layout to be able to easily achieve, as it's a really good way
of comparing four items or describing four
different categories or using it as a
four part agenda.
15. Replacing images while maintaining formatting and animation: You can easily
replace images while maintaining formatting
and animation. Here are two photos that have
been cropped to a shape. We've had a shadow added, then grouped with some text and animated If you wanted to add a further image on the
right to complete the slide, you could import a new image and then style it and add animation. But this isn't a simple task, and care would be
needed to make sure you get a consistent
look and movement. A better method would be to duplicate and then use the
change picture command. Step one, we click on the
item we want to duplicate. Click control D to duplicate. Drag it into position, and you'll see the smart guides appear to show you that you've got the correct Y position
and the correct gap. And then release the Mae button. You can now right click on the image and choose
Change Picture, and then select
which one you want. I'm going to select this
device and choose this image. I can now change the text depending on the image
you've changed it to. You may need to do some
fine tuning to do this. You can click once
to select the group. Click again to select the image. Right click and choose
Crop. For example. If I wanted to make this
a little bit bigger, I could hold down control and shift and drag the corner point. Then I can drag it
up to make it about the same size as
the other fruits. Now we can play this slide again and you'll see
that all the animation works by quickly duplicating
and using change image. You can save yourself
a lot of time compared to creating it
from scratch each time.
16. Re-use slides from other presentations and control the formatting: You can combine slides
from various presentations while controlling the formatting using a couple of
different methods. In this example, we
have four slides in this blue theme and we're using Fig tree extra
bold as our font. I would like to add a few slides from another presentation. To do that I can code to home on the ribbon and then
click on New Slide. And from here choose
Re Use Slides. That will open up
this side panel. From here I can click
Browse and then select the Powerpoint containing
the slides that I would like to add.
And click Open. That will then display
the thumbnails of all the slides in that presentation along
with their title. And at the top, it will tell you how many slides that
presentation contains. By default, keep source
formatting will be turned off. And that will mean that
whichever slide I click on, it will be added into my presentation at the
current selected place. It will use the formatting of the target presentation
that I have open. Which basically means
these slides are red here. But when they come
into this presentation with this turned off, they'll be blue and follow the style of the
open presentation. So for example, if I wanted to add slides after slide three, I could click here and then go to the Re
use Slides panel. And I can click on
this, then that, and it will add them all
into the presentation and convert the formatting to the style of the current
open presentation. Often we don't know
how the slides have been created
that we're adding in. Depending on how
they've been created, some of the formatting may not be converted exactly
as you want it, but it will be easy to change. You can see the title that's
correct and the color style, but this text is still white. If we click here to
select everything, I can then go to the font color. Pick up eye dropper, roll over the color that
I want to use. And click now, all the
formatting looks right. This example I've shown what will happen
when you bring in a slide that has a custom
color in the title. And you can see
this one is yellow. It's just kept the yellow. But we can go to the reset
option under home in the slides part of
the ribbon and that will convert it back to
what it should look like. Also in this example, in my original I didn't
have a bullet on this text. And to do that we can
just click on it. And then go to the
bullet section in the paragraph part of the
ribbon on the home section. And that will turn it back in
the Business results slide. I can click on this, make
it whichever color I want. I'll just choose this blue. With a couple of quick clicks, we've managed to import
some slides from a completely different
looking presentation and turn them into the
exact style we want. If you'd like to
bring in the slides exactly as they were in the
presentation originally, we can make sure that the keep source formatting
box is ticked on. Now if I click on each
of the three slides, it will bring them in exactly as the original formatting was. You can also bring in these
slides using copy and paste. For example, if I had
the red slides here, I can actually click
on the top one and then shift click the bottom one, which will select all three. And then press
control C to copy. Now I can switch to the deck that I want
to copy them into. I can choose where I
want to copy them to, which will be 3-4
I'll click here, then if I press control V, it will paste them in
with the same format and theme as the slides
in the open deck. I'll press control to undo that. If you want to paste
them in keeping the exact format of the
red slides in that deck, we can write Click and then from Paste Options there is used destination theme which is the default that
we've just done. Or keep source formatting, which will bring them in
exactly as they were.
17. Dictate text to add content quickly and easily: If you are a Microsoft
365 subscriber, you can use the speech to text dictate function
to author content, you'll need a microphone and a reliable Internet connection. Firstly, add a text box
anywhere on your slide. Then under the home
section on the ribbon, there should be a
section called Voice. And inside it an option
where you can press Dictate. If you click this drop down, you can see the language
it's going to dictate into. And you can select
anyone from this list. Click on Dictate, I
can dictate this text. Full stop, new line. I start speaking and I can see
the text appear full stop. When I click on the
microphone again, it will stop recording. You can see that when I read out the words I
wanted to appear, I could insert punctuation at any time by saying
them explicitly, such as full stop or when I wanted the text
to go onto a new line, I simply said new line. This can be a great way to
speed up your workflow, especially if you have a lot of text content that you want
to add to your slides.
18. Save a chart template for consistent chart styles: You can save and use
a chart template to give all your charts a consistent style across all your slides
or presentations. This would be the
default chart type that Powerpoint would add. Just by going to insert chart, I've made a few alterations, such as adding some
key data labels plus and choosing data labels, making some adjustments to the size of the
text and the font, and also remove the grid lines. If I decided that I'd like some other charts to
also look like this, I can save this as
a chart template and then easily apply it. If I click on the
chart and then write click anywhere such
as in this plot area, I can choose save as template. I can call this something
such as blue pattern. Then for example, if I
add a new blank slide, I can go to Insert Chart. Templates is the second
one down in this list. There's the style that I've
just saved. I click okay. It will add a chart
in in that style. If I already have a
pre existing chart such as this that I'd like
to change into that style, I can click anywhere on it. Right click and then
choose change chart type. Go to templates and then double click on the blue pattern that
we've just created. That will then change
the chart that we are on into the new style. By saving a chart template, it's a really quick way
of being able to add a consistent look to
any number of charts.
19. Reduce the presentation file size: Compressing images is
useful when you want to decrease the overall file
size of your presentation, making it easier to
share or transfer. Here are four images that
I want to use on a slide. I've downloaded them all from
an online image gallery, and they are high quality
and high resolution. However, if I use a lot of images like this
in a presentation, the file size can
be quite large, making it difficult
and slow to share. We can use the compress images function to reduce
the size of the file. To compress images, you
can click on any image, go to Picture Format, and click Compress Pictures. Powerpoint provides several
options such as print, web screen, and e mail. The selected option will determine the level of
compression applied. Choose whatever fits your need before you compress
the pictures, I would recommend saving a separate copy of
your presentation. This will mean that you
can always come back to the full quality
ones if you need to. If I just want to
compress this image, I can make sure that apply only to this picture
is ticked on. If that's ticked off,
it will compress every single image in the
presentation at the moment. I don't want to delete
cropped areas of pictures. I'll be showing you what that
does in just a few moments. If I wanted to choose the
highest quality option, I would select HD
and then click Okay. And it would apply it
just to this picture. This image is a web setting. At this setting or above. The difference in quality of the image is not
very noticeable. There's HD and there's Web. I would generally advise starting it at the
highest quality possible. But getting the file size you want and the speed you want
from opening the file. This is e mail, the
lowest setting. Here you can start
to see the effect of compression on the
quality of the photo, especially when you're
looking at it full screen. You can see, especially along the edges of
parts of the photo, there's quite a lot of
compression and artifacts. In this example, I've cropped this image
to a square shape, which is simply done by
going to picture format, then aspect ratio, and
choosing square one to one. At the moment, I have
different areas of the photo that I can use in the crop
when compressing this. If I go to Compress
Pictures and choose Delete Cropped Areas of
pictures and press Okay. That will actually
now remove the crop. If I write, click
and choose Crop, you can see that I don't have any other
areas of the photo. This can be very useful
if you've just focused in on one very small area
of a very large image. And you can remove
all the extra parts of the photo that you
don't want visible. However, you won't ever be able to get those parts
of the photo back. It's a good idea that if you might want to
adjust the photo, you don't choose that option. As I mentioned before, it's a good idea to save
a file where you have the full quality of all the images and you also
saved all the cropped areas. You can always go back
to it if you need it.
20. Compress videos to reduce file size: When using video
files in Powerpoint, your presentation size
can become very large. By compressing media
in Powerpoint, you can optimize your
presentations file size while maintaining an
acceptable level of quality. This is particularly useful when you need to share
your presentation via e mail or upload it to online platforms with
file size limitations. Here's a Powerpoint file
with one video in it. To compress the video used
in your Powerpoint file, you can go to File Info
and then compress Media. When you click on this, you'll have three available options, well, HD, HD or standard. You can choose the compression option that suits your needs. Generally recommend
saving a copy of the file and then
choosing full HD, which is the highest quality
option to maintain quality. If the file size
is still too big, you can then go down to the
smaller option and so on. If I click Full HD, ten, ATP, Powerpoint will compress all of the video files in
your presentation. It will show which
slide thereon, the initial size of the video
and how much it's saved. By compressing the file,
you can click close. Go back to your presentation,
view the video, and check you are
happy with the quality by having a separate copy, you can always go back to
the full quality version.
21. Linking to videos rather than embedding them: When importing video
files into Powerpoint, the default is to
embed the file. This means that
the video will be saved inside the
Powerpoint file itself. In some cases, it may be better to link to your
video files instead, as videos can significantly
increase the file size of your Powerpoint presentation
by linking to video files, instead of embedding them, you can keep the
file size smaller, making it easier to
share and distribute. Linking to video files also allows you to have more flexibility with
your presentation. You can easily change or update the linked videos without modifying the
Powerpoint file itself. This is particularly
useful if you frequently update or replace your
videos in presentations. We'd recommend
storing presentations and linked videos
in the same folder. To link to a file, we'd
go to Insert Video. This device, we'd
pick our video file. Instead of clicking Insert, we'd go to this little drop
down arrow and choose Link to file now Powerpoint or play back the correct file,
and it will be a link. If you now move or
rename the video files, the links in your
presentation will break. It's essential to keep
the file structure intact or update the
links accordingly.
22. Use custom slide sizes create images for social media: Creating social media graphics
using Powerpoint can be a cost effective and
simple way to design visually appealing content for your social media platforms. We need to start by determining the specific dimensions required for your social media graphic. Each platform has its own recommended sizes for
different types of content, such as profile pictures, cover photos, posts, or stories. Make sure you're aware of the
correct dimensions before you begin designing
for on screen use. These are described in pixels. For example, a square
Instagram post is currently 1080 pixels
by 1080 pixels. To change the size of our
slide in Powerpoint to that, we can go to Design slide size and then choose
custom slide size. This will always
display in centimeters, but we can type in X for pixels, I will type 1080 X
and then press tab to move to the next 1080 X for
the height. Then. Okay. At the moment, I don't
have any content. I can choose either of these. But if you've
already designed it, you choose the one
which works best. Now I've got my square shape. I can add any graphics
or design I want to. I can now write,
click and choose format background to
add any image I want. I'll just take one from
the stock library. I can now make this a little
bit darker by going to picture corrections and
adjusting the brightness down, slightly posting in
my text over the top. Now when I save it, I can go to save as something like
a PNG would be fine, because that doesn't lower
the quality of the image. Click save and just this
one to export the slide. Now when I go and view
my image on the disc, you'll see it's 1080
by 1080 pixels, which is the perfect
size for making a square image post on Instagram or other
social media platforms.
23. Using a custom font - installing and embedding: It's normally a good idea
to use custom fonts in your presentation so
you can add more impact to your slides and
move away from using the standard calibri aerial
or Times New Roman fonts. These will often make
your presentation look boring and similar to other
traditional presentations. But by using any custom fonts, you can really bring
the slides to life. I would recommend using
Google Fonts as a resource, as this currently has
over 1,500 fonts. And any of them can
be embedded into Powerpoint so that when you send the presentation
to anyone else, they will see the font
as it should look. To install these,
you can simply go to Fonts.google.com find
a font that you like. I've used poppins in my example. Click on it and then
choose Download Family. This will download
all the fonts as a zip file which you can write. Click on choose extract, all, then click on the first font Shift Click
it will select all of them. Right click and choose Install. This will install
all the variations of the font you've selected. Now when you restart Powerpoint,
they'll be installed. Now I have all the
variations of poppins installed to save them inside
your presentation, so that other people
can open them without having to
install the font. We can simply go
to the save box. More options and then
tools and save options. In here, there's
an option to embed fonts in the file.
We tick this on. And I would normally choose
embed all characters, which means that all the
characters will be embedded. If other people want to
change the presentation and type in different text,
then they can do that. We click Okay and then hit Save. Now the fonts will be embedded
and anyone that opens this presentation will
be able to see the fonts correctly without having
to manually install them.
25. Enhance animations for a superior presentation experience: You can enhance your animations to make a better presentation by making some very small
tweaks inside Powerpoint. In this example, I've used a fly in animation
to build this slide. The animation is
perfectly fine as it is, as it's not distracting, but it is used quite
a standard way to reveal these boxes. And we can make some
small adjustments to make them have a better feel
and a better presentation. Firstly, when we're in the animation section of the ribbon, we can click on animation
pane to reveal these options. If I click on the first one, then go to the last and
hold down Shift and click. I've selected all
the animations. Now I can write click on them, use Effect options and drag the smooth end all the way
from the left to the right. And that will mean it will
slow down at the end of the animation to give it
a nice smooth effect. The other thing I'll do
is increase the timing slightly from not 0.5 to one. You can set any
duration for these, but something like this
will give a good effect in most cases when you're using
the smooth end option. I'll now click Okay. Now we've changed
the smooth end. That will give it a
more premium feel, which will mimic the look of
high end motion graphics. Now I'm going to select
each one in order, change it to with previous
and give it a small delay. What this will do is it will make all the animations
happen at once, but in a staggered way with
a small delay between them. Rather than waiting for each animation to happen
before the other one starts, we'll go down by one
choose with previous, and then click to increase the delay by a
quarter of a second. Then finally on the last one, exactly the same with previous and up the delay by
quarter of a second. Now when we run this, we get a smooth staggered feel
that works really well.
26. Using multiple animations to add impact to slides: You can add multiple
animations to a single item to add
impact to your slides. For many presentation needs, just one animation per
object is sufficient. However, it is possible to add multiple animations
to each object and control when each
animation happens using the settings in
the animation pane. In this case, I
would like each of these panels to build
onto the screen and then to highlight in turn as the presenter talks
through each point. First I will select Go to
Animations and add a fly in. While these are all selected, I can write click Go to Effect Options and then Drag
to give them the smooth end. While they're still
all selected, I can select start
after previous. Now they will all reveal in
sequence one after the other. That looks good. Now I want to highlight
each one in turn. As I talk about it, I'll
select them all again. This time we go
to add animation. Because if we click on
any animations here, it will simply replace
the animation. We go to add animation
under the emphasis section. I'm going to choose
fill color from here. While these are all selected, I can choose any color
that I want it to go. As we talk about it, I'm going to select
this bright blue. It will preview what's
going to happen while these four animations
are still selected. I'm going to choose on Click. Each time I click, one of these boxes will
turn to bright blue. This looks good, but
as a final option, I'm going to fade back each of the boxes after I've
talked about them. Each box here will have
three animations on it. Firstly, I'll select
the three that I want to fade back effectively. We're going to click once. Stage one will go bright
as we talk about it. Then when we click again
and stage two goes bright, I want stage one to fade back. I'll go to add
animation fill color. Then for this I'm going to
select a very light blue, which is effectively
fading it right back. And you can see
it preview there. All we have to do now
is drag these into the right order and make sure that they all
happen with previous. While the three are selected, I'm going to choose
with previous. Now I just have to drag them
into the correct order. When stage two is
bright and highlighted, I want stage one
to be faded back. I'll drag this one up to
after we click on stage two. Then this one up to after
we click on stage three. Now when I run this, click once the first one
will highlight, click again the
second or highlight, and the first one
will fade right back. That works well, but I'd like them all to be a
little bit quicker. It's a good idea to make the animation fairly short
when you're presenting. In this way, the audience is not waiting for
the information. A good principle for animation is to make sure that it's not distracting and that it supports the story you
are trying to tell. With each slide, click
on the top one here, which is the first color, and then hold down Shift
on the bottom. It will select them
all and I'm going to reduce the duration down to 0.5 Now everything will feel really snappy and
reveal at a nice speed. Firstly, the fly in
animations will happen. Then we get half a second where one will highlight and the
others will fade back. This is a really
good way of aligning the audience with your
message as you present it. If on the final click I'd like to make these
all bright blue, it's as simple as
selecting the first three, going to add animation, fill color, and then choosing
the bright blue option. I'm also going to make
this the duration of 0.5 of a second. It's the same as the others. Now when I play this slide, we'll reveal the four boxes. Each click will make one become bright blue and
the others fade back. Then on the final
click, they'll all come back by adding multiple
animations to the same shape. Using add animation, you
can really add impact to your slides and help
get your message across.
27. Crop photos to any shape: Images in Powerpoints
do not have to be rectangular. They
can be any shape. To crop an image to any
of the inbuilt shapes, simply click on the shape, go to Picture Format, and choose crop and
then crop to shape. First example, I'll choose
Rectangle, rounded corners. If the shape has adjustable
yellow round handles, such as with this one, you can drag these to adjust the
shape after the crop. If I click on the yellow dot
and then drag to the left, I can reduce how rounded
the corners are. If I click on the yellow
dot and drag to the right, it will increase how rounded the corners are, all
the way to this. To reset the picture, you can go to the
adjust section under picture format and
choose Reset picture. If you'd like to
crop to a circle, you'll need to do two steps. Firstly, you go to crop to Shape and then choose the first one in basic shapes, which is oval. Then crop aspect
ratio one to one. You can do these in either order and that will crop
to a perfect circle. After you've cropped
this, you can still make adjustments to
the visible area. To do that, you can
right click and choose. If I now hold down Shift, I can drag to the
left or the right while keeping the Y
position the same. I can also click on
the corner point and drag to increase the size
or decrease the size. You can also click on the
main area that's visible And adjust the image so it's visible in the exact
parts you want it to be. I'll now go back to
the first image I had and show you how you can
crop to any custom shape. You simply draw the shape or
import it from elsewhere. In this example, I'm
using a cloud shape, then you can use merged shapes. I can just drag this
cloud under here. Click on the corner point
while holding Shift And drag it out so that it keeps
the correct aspect ratio. Then click on the Image first, and then hold down Shift
and click on the Cloud. Go to Shape, Format, choose Merge Shapes,
and click Intersect. Again, you can write click anywhere on this
image, choose Crop. And then adjust the crop
to show which parts are shown at any point while
the image to a shape, you can write, click
and change it. In this example I'll just
choose stock images, type what I'm looking for and then double click and it will change it straight
into that shape. If we write, click
and choose Crop, we can move the crop inside the shape or adjust it to
focus on the area we'd like.
28. Remove the background from images: If you have an
image that doesn't have a transparent background, you can remove it
so that it can be used as a cutout
on any background. Here is an image I've downloaded
from the stock library, but I do not want the
green background. To get rid of this, we
can click on the image, go to Picture Format,
then choose Color. In the adjust section of the ribbon right near the bottom, there's an option called
set Transparent color. When I click on this, I can pick any color
that I want to be transparent if I just controls there to undo and
do that one more time. When you click on
different areas, you'll get slightly
different results. But because this color
is close to solid, green, clicking anywhere will get you a pretty good result. Now this image can be used
on any color background. For example, if I
just quickly paste in some graphics, send
them to the back. I can now bring this up
and size it down slightly, holding down control and shift
as I drag the corner in. There's my slide. By using
set transparent color, we can easily remove backgrounds when they are a similar color. If you want to use an image
with many background colors, such as this one here, we need to use a
different technique. For this, we can
click on the picture, go to Picture Format, and then on the left of the
adjust section in the ribbon, there's an option to
remove Background. Now Powerpoint has
colored everything that it thinks you want
to remove, bright pink. But we can add or remove
those areas as we wish. Using these tools, mark areas to keep and mark
areas to remove. If I click on Mark Areas to remove and just draw
in this section, it can be extremely rough. Powerpoint will
automatically select areas that it thinks you want to remove. That's looking great. But if, for example,
there was an area that you removed that you
didn't want to remove, you can simply
click Mark Areas to Keep and draw over that.
It will add them back in. This looks good, so we'll
click on Keep Changes. Now I could paste in a graphic
as before, right click, send it back, and then drag
my image into position. There's two powerful ways you can remove the
backgrounds from images. Doing this will give you a
lot of flexibility when it comes to designing your
slides that contain photos.
29. Create circular text using text transforms: You can create circular
text using text transforms. Adding editable, circular text can be really useful
in some designs. Here we have a circle. We can go up to the drawing section in
the home part of the ribbon. Click on Oval click and drag and hold down shift to
keep it a perfect circle. Then type our text in. Then we can go to Shape Format in the word art style
section of the ribbon. Go to Text Effects, and then under Transform. And then go down to the
follow path section. And choose the third
one along circle. I can now go to Shape
Fill and say no pill, shape, outline, no outline. Drag my text onto the circle and make sure
it's aligned perfectly. Now if I hold down
control and shift while dragging the edge,
I can enlarge it. Do it again until it's exactly the right
size to fit round. I'll just do it a tiny bit
more while the text is round. We can select it all
and then press Increase front size to make it take up the entirety of the circle
because it's still text. You can type anything here. You can also apply other
warping text effects. So if you go to shape, format, text effects and transform, you have a number of warp
effects in this section. Here we could, for example, select in row three on Warp, This one here called
warped circle, expand it up by dragging
it from the top. I'll just make a copy of this by holding down control and
shift and pressing drag. And show you a couple of
other effects for this one. I'm going to choose
the third one across on the second row
called ring inside. Remember that you can drag
these to make them any size you want. You
can type anything. One final example, you can go to Shape
Format, Text Effects, Transform, select
something like this, which is cascade up. You can see that you can apply a number of different
warp effects, but it's a good idea to make sure that the text
is still readable and that adding the effect improves the design and
gets the look you want.
30. Long shadow effect using 3D formatting: Let's make this stylish
long shadow effect using gradient fills and
some three D formatting. We'll quickly add some text, align it to the center, and make it have
a gradient fill. For that, we'll go
to Text Options and choose gradient fill. For this, I've just got
two gradient stops, one choosing this default
color, light blue, and the other one
on the other end choosing the default
color purple. If you want to add
gradient stops, you can click anywhere, and if you want to remove them, you can click and
drag them up or down. To add the shadow effect, we go to text options, then make sure we
choose text effects. Go to three D rotation presets, and choose the
very bottom one in the oblique section called
oblique, bottom right. This will not look as if
it's changed anything, but it will have rotated
it in a way where we can add the depth which is what
will show as the shadow. In this example, we'll go
to three D format now, type in a very long depth. I'll type something like 1,500 Now we can reposition
this if we want to. I'll just zoom out a
little bit and drag it up. That already looks really good. But you can also just have these plane if you
want the shadows. For example, if I
went to depth and change it from automatic
to something like black. You could also add a color
contour if you want. There's an example of how
the contour would look. I'll just turn the
contour off for a second by selecting
zero point If you wanted the shadow to
have a flat look and just be one single color so you can see there's
different lighting in here. We need to make sure we go to three D format
lighting and then go to the special category at
the bottom and choose flat. Then you can go to Material. At the moment it's on warm Matt, and I can change
it just to Matt. That will give us
a solid shadow. If you want to add a color
background such as black, you can then go in and change the text shadow by
going to text options, text effects, going to the depth and changing it to any color you
think looks good. Using this method, you can get some great shadows and three
D effects from any text.
31. Merge Shapes to create custom shapes: Merged shapes allows
you to combine two or more shapes
into a single shape. By merging shapes,
you can create complex shapes that are not readily available in
the shape library. Here we have two shapes
that I've just drawn, a square and a circle. I'll just overlay the circle
on top of the square. I'll click on the square first, then hold down Shift and
click on the circle. Then go to Shape Format
and Merge Shapes. Each option will create
a different result by combining or altering the
shapes in various ways. You can experiment
with these options to achieve the desired outcome. Just by rolling over
the different modes, you can see what it's going
to do before you click on it. For example, if we choose union, this will combine two or more
shapes into a single shape. Merging all overlapping areas
or press control Z to undo that intersect will keep only the overlapping areas of the selected shape
and discard the rest. Subtract will subtract
the overlapping areas of one shape from another fragment will break apart overlapping areas
into separate shapes. Finally, combine like union, this will combine the shapes, but this will remove
the overlapping areas. As an example of how
we can use this, I'm going to create a jigsaw
piece as a shape to do this, I've created two
orange circles and two purple circles and put them on a square
in the right place. If I click on the square, then hold down Shift and
click on the orange circle. And then the other
orange circle, I can go to Shape Format, Merge Shapes, and
then choose a union. Now I can hold down Shift and
click on the purple circle. And then the other purple
circle go to Shape Format, Merge Shapes, and then subtract. Now we have just one piece, and we can use it for
any design we want. Color it in any way we
want or add any effects.
32. Converting charts to shapes for full styling and animation flexibility: In Powerpoint, you can create a wide range of charts
to visually represent data and make your presentations more engaging and informative. If you want to move away from standard chart types to something
more bespoken original, you can use this technique to convert your charts to shapes. Here is a standard pie chart. I've simply removed
the key titles and labels just to
simplify this example. But you can see that
if I write Click, you can change
chart type or edit the data as you can with any
live chart in Powerpoint. To convert this to a shape, I'd click on it to select it, control X to cut,
then go to Paste, Paste special, then
choose Picture SVG, which stands for
Scalable Vector Graphic. And click okay. I'll
now go to the corner, Hold down control and shift
and size this down a bit, because we've now pasted
this in as an SVG. I can write, click and
choose Convert to Shape. Now I can write, click again, go to Group and choose Ungroup. These are now individual shapes. From here, you can manipulate these shapes in
any way you want, just like any other
shape in Powerpoint. For example, we could
make these shapes three D and make a staggered
three D chart. We could animate it in, in a way that you couldn't do
in a live Powerpoint chart. If we write, click
Go to Format Shape. I'll just rotate this. I'm going to give it
300 degrees rotation. Set the material to warm matt and the lighting to the second
one in which is balance. Now I'll set the outline to no outline and add a
depth of say, 80 point. I'll now quickly apply
those settings to the other shapes while adjusting the depth slightly to make this staggered
three D chart. For this, I'll reduce it to 60, 40 on this 120 on this one, setting the material and the
lighting the same each time. Now I can drag them
into position. Now put them in the correct
order so I can write, click and send this to the back. And then right click and
send this to the back. And then right click and
send this to the back. Now I can drag
them into position using the cursor keys for some fine adjustments if needed. That looks good. I'll put
it roughly in the middle. And now quickly add
some animation. For example, we
could add fly in, select the animation
pane, right click, choose effect options, and
drag up and give a smooth end. Increase the time to 2 seconds. And then simply
change the direction. So this could come from the top, this from the right, this from the bottom, and
this from the left. Now when we run that, they'll
all smoothly revealing from the side an effect
that we couldn't get when using a live
chart in Powerpoint. One thing to bear
in mind is that you cannot edit the data as you
would with a standard chart. I'd always recommend keeping a copy of the original chart on a different slide or in a different presentation in
case you need to edit it. But by converting
charts into shapes, you can get some very
powerful effects that will add impact
to your slides.
33. Create a looping introduction using two Slide Shows: It's common to display an introductory or
welcome slide while your audience arrives
for a presentation. But if you want something
more impactful, you can set up any
number of slides to loop automatically until you
start your presentation. Here I have three simple
photo slides that will act as a looping intro
on slides 23 and 4. Then I have three generic slides that will represent
the main presentation. Firstly, we'll set the intro slides to advance automatically. I'll go to transitions, then I'll select slide two, Hold down shift and
select slide four. Then select on mouse click
and tick on after 2 seconds. This means that slides 23 and 4 will advance
after 2 seconds. Now we can go to the slide
show option on the ribbon. Then choose Set up Slide Show. I'm going to select the
slides I want to loop. I'll go from slide two in the show slide section
to slide four. I also want to turn on
loop continuously until escape under the
advanced slide section. It will default to use
timings if present, because we've just set 2 seconds to advance on each slide. Now if I press okay, I can run the presentation, and this should loop
slides 23 and 4. Now we can create a custom slide show for
the main presentation, which will be slides 56 and 7. To do that, while we are still under the
slide show section, we can click on custom slide
show and then custom shows. We don't have any at the
moment. We'll click New. I want to select slide
56.7 and press Add. I can give this a
name if I want. I will call it
main presentation. There's three slides in
there, and we'll click okay. And co finally add a button that we can click to get into our
main presentation. From our looping intro, I've added a rounded
corner rectangle with the word start on it. I now want to make this a button which you can click to go
into the main presentation. To do that, we use hyperlinks.
We'll click on this. Then we can right click. We can choose this option
here, which is a hyperlink. Then insert Link. By default it will go to an
existing file or web page, but we want place
in this document. If we scroll down
under Custom Shows, you can see the
main presentation that we've just created. We'll click that and click okay. Now when we run from this slide, we can click on this button
and it will go straight into the main presentation.
That's really good. But we could also copy and paste this start button to
the other slides. In the introduction,
all press control C go to this slide control V, page up to go to this
slide and control V. If we play it from the start, it will loop round those
three photo slides. And I can click on
the Start button at any time to get to
the main presentation. I think this works
really well if you want to change this Start
button so it's not visible, we can click on it. Format, Shape, Bill,
set the transparency to 100% Remove the start text by clicking on it and deleting. Then we can drag this up
to the top left corner, make sure it's the
whole width of the page and the whole height. Now when we run this, we can click anywhere and
it will go straight into your presentation
as before. It's a good idea to copy and paste this to the other slides. In the rolling intro, I
can click on this button, press control C A. Delete this one that
we don't want anymore. Control V to paste. Page up again, click on this one and delete and control V to
paste for the final time. Now we can run this,
it will loop through the slides and we
can click on any of them to get to the
main presentation.
34. Record your presentation with narration: You can record your presentation
with the narration. Which is great if
you just want to send off your
presentation to someone else and to have your voice explaining what's happening
in the presentation. For example, if we
start on this slide, you can go to the top right
here and press Record, and then this
window will appear. You can choose whether you
want video one or off. For this example, I'm
just going to use audio. On the first couple of slides
I can start recording. Now we're looking at
the four stage plan. Stage one is define
stage two is to plan. Use these highlighters
if I wish to draw out and highlight and
mark certain points. Now I press Stop and I can go to choose where to
export the video, and then click Export. After a few moments, the video will be ready and can be used in your presentation or sent
to anyone that you want to view the presentation
with your audio or video. Now we're looking at
the four stage plan. Stage one is define.
35. Add a live camera stream with cameo: You can use the
cameo feature to add your live video directly
onto the slide. With this, you have flexibility on how the video will appear. For example, if I go onto this first slide,
then go to Insert. You'll see this camera section here with the cameo option. You can insert it to this
slide or all slides, but I'm going to
make it slightly different on each slide. For this example, I'll
choose this slide. By default, it will give
you this circular shape. If you click it will
turn on the camera. Now I can go to
the shape section, Camera shape, and choose
something like rectangle. Then I can drag this
up to the corner, drag it down to the bottom. And then drag it across to
change the shape as I want. Now if we are on the
presentation, I can be talking, introducing myself
and introducing the presentation
at the same time. If we go onto the next slide, as an example, I
can insert cameo. This slide, drag
it into position. Then I can go to Camera shape and change it
to rounded corner rectangle. And drag this little yellow dot to change how rounded
the corners are, I can size it up so it's the
same size as the item below. Then I could copy and paste. Go onto my next slide where
stage two is highlighted. Paste my video, and
then move it across. On this I could select
transitions morph. And as we go between the slides, it will morph the video across. If I play from the
previous slide here, I could be talking
about stage one. And then click and then
go straight over and start talking about stage
two as it lights up. This is a really useful way of being able to
present and have your video next to the point you're discussing and your
audience is following. In this example, I've got a graph and I'll
show you how can add a circular video just by going to insert
Cameo this slide. Then I'm going to
drag this up here, hold down the corner, and drag it out until it's
about the right size. Now when I run this slide, I'll be presented next
to the graph where I can discuss the story and the
message about this content. So by using Cameo
to add video to your slide gives you a powerful
and flexible option of adding your live video
feed so you can talk about your slides and be right in the middle
of the content.
37. Creating an interactive menu: Most presentations will flow in a linear fashion from the
first slide to the last. But it is possible to create an interactive presentation
using buttons and links. An interactive menu is
a great way to give your audience more control
over their viewing experience. And make your presentation
more dynamic and engaging. Here's a presentation
with just four slides, The first being an
interactive menu. Then the three slides that the menu jumps to
with a back button. At the moment, it's just the graphics and
texts that are in. And now we'll add the links. We'll go to the first slide, which is the interactive menu. Right click on our first box, Choose Link, and then
select Insert Link. By default, it will link to
an existing file or web page, but we want to choose place in this document and
then slide two. We'll just quickly add the
links to these other two. Again, click to select, right click, choose link, and then insert Link. This will go to slide three. This will go to slide four. That's now made links that
when we click on any of these, it will go to that slide. I now want to make
the back button work so I can write click, add a link to that, and make that go to the
interactive menu. Once I've added that
link to the back button, I can now copy and paste it
onto the other two slides. Click on it, control C. Then I'm clicking page down
to go to the next slide, control V to paste, page down to the next slide, control V to paste again. Now when I play this, I can go to any of the
slides and click back. If we go to the slide, I can press control A to select all the slides and then
turn off on mouse click. This will mean that if you click on anywhere other
than the buttons, it doesn't advance the slide. For example, I could click anywhere here and it
wouldn't advance. Lastly, we could add
some transitions to add movement to
this interactive menu. For the menu page itself, I could click the default for
that would be from bottom, but I'm going to make the
menu come from the top. Then select the three
content slides. Click the first one, hold down Shift, and
click the last one. For these, I'm going to use the push from bottom
as the default. If I play that, clicking
on any of these buttons, we'll scroll the screen up. And clicking the back button
will scroll it back down. Which is a really nice effect
for your interactive menu.
38. Interactive triggers that respond to user actions: By using triggers, you
can effectively create interactive presentations
that respond to user actions, enhancing audience
engagement and making your presentations more
dynamic and memorable. Here is a simple example where these answers
will be revealed. On the click of a mouse, I will quickly paste in this big square that has
a question mark on it, and then drag this
across over the top of story until it
snaps into place. If I press control D and
drag this one into place, and then control D again, the third one will
go into place. Now I'm going to add animation. And then we'll add the
triggers so that when these panels with the
question mark clicked on, they will fade off to
reveal the answers below. Firstly, we'll add animation to all of these three panels. I can click on the
first one and then hold down Shift and click on
the second and third. Then go to the
animation section. We're going to select an exit. Animation. Animations come in these four categories we want to choose in
the exit section. Fade. When I play this and
click, they'll all fade off. Now we want to make
them interactive so that when we click
on each one of them, just that one alone fades off
to reveal the answer below. I'm going to be using the
selection pane to make this easier because from there we
can rename these objects. We'll go to home, Arrange
and choose Selection pane. Now we can rename each of these. I can click on this, click on
the one that's highlighted. To rename control A, select the text in it
so I can replace it. I'm going to type blue box left. It can be called
anything as long as it's easy to remember and
easy to reference. Then blue box center,
then blue box. Right now these are named. We can now add the triggers. We click on the one on the left, go to Animations, go to the advanced
animation section of the ribbon and choose Trigger. We're going to select on click. You can now see how useful
it is to have these renamed to something that you can easily reference
which ones they are. We'll choose blue box left. Now when we run this and click on the blue box on
the left, it fades off. We'll just quickly add
the same trigger option to the center and right box. We'll click on this,
go to trigger on, click off and choose
blue box center. Then click on the right one. Go to trigger on, click off and choose blue box. Right. Now when I
click on any of these, it will fade off to
reveal the answer below. Using triggers is a great
way to make parts of your presentation interactive
and engage your audience.
39. Chart animation - reveal your chart in any order: You can use some clever
chart animation techniques to reveal your
chart in any order. Here is a typical chart comparing figures for
different companies. A typical animation
style to use on this would be a wipe with the
direction from bottom. To do this, we could
click on the chart, go to our animations, and simply click Wipe. The default from bottom
direction will be added. If we now go into effect options and go into the
sequence section, I can select by
element in category. Now when we run
this, as I click, each of the elements in the
category will be revealed. This is useful so that the
speaker can talk through each competitor and add
information if necessary. If we go to the animation pane and click these arrows to
reveal the expanded contents, we can actually click on
any of these categories. Change the start if we want
it to happen automatically. We can change the
duration if we wanted to. We could even change the
effects of each individual bar. However, the limitation
is that we can't actually change the order
of how these bars reveal. Which we would be
able to do with all other types of object
in the animation pane. If for example you wanted
to show the our company bar first followed by
your competitors with better figures and then
show the rest of the market. Then it would look
like this wouldn't be possible inside Powerpoint. But there is a clever
way of doing this. The way to achieve it is to add multiple animations
to the bars. We've already added one lot
of animation for this one. I want the, our company
one to come up first. I'm just going to delete all the other animations
apart from that one. I firstly want to delete the animation on
the last 3 bars. That will be animation nine to animation 11 in the
animation pane. To delete those, I will
click on number nine, then hold down shift
and click on number 11. Then I can click delete. Now I can delete the bars
before the hour company bar. So I can click on item number
two in the animation pane. Hold down shift, and click on item number seven and
then click delete. Now when I click to play this, the only thing that
will be animated is the bottom bar and
the hour company bar. Now we're going to add
the next animation, which will be these 3 bars, company 89.10 To do that, we will need to go
to Add animation, which will add a
secondary animation. We can click Add,
then go to Wipe. I will click these arrows
to expand the contents. For this one, I don't
need the background. I only want to keep the
final three which are 1012. For this, I'll click
on number nine, then hold down
Shift and click on number three, and
then click Delete. I also want 89.10 to come
up just on one click. I'm going to click
on number four here. And then hold down
shift on number five and click with previous. Now when I run that, I'll first click to reveal
the bottom bar, then the hour company, then 89.10 Finally I want to add one more lot of animation to add
in the first six. We'll do that in the same way we must always go
to add animation. To add an extra animation,
I'll choose wipe. I'll click on these two arrows
to expand the contents. For this one, I want to
delete the first one because that's just the
x axis at the bottom. Then I want to delete
the last four, which are animations of these 4 bars from our
company to company ten. To do that I'll click
on number 13 and then hold down Shift and click on
number ten and press Delete. I also want animations five to nine to come
in with previous. I'm going to click on
number five, down shift, and click on number nine, and then change it
to with Previous. Now when we play
this, the first click will reveal the bottom bar. Then I can click
again and reveal our company. I will
talk about that. And then I will click to reveal the companies that are
ahead, talk about those. And then click to reveal the
companies that are below. By using the technique of adding animation and deleting
the ones you don't want, it can create a very
powerful way of revealing the data in the order you want
to talk about it.
40. Chart highlighting - pick out certain data to tell your story: You can use chart
animations in Powerpoint to highlight certain data
to help tell your story. Here's the typical chart comparing figures for
different companies. While this gives a good overview of the competitive landscape, it is often necessary
to pick out certain bits of key data
to tell your story. Powerpoint animation options
are a little limited here. For example, you can't use the recoloring options
such as fill color, object color, or color pulse. But a nice way to highlight certain bars is to use
the Transparency option. Now we can go to Effect Options
and choose by category. Then I can click to expand the contents and reveal
all the animations. If I click on item number
two, which is the first bar, hold down Shift, and click on item 11, which is the last bar. I can then write click Go to Effect Options
and choose amount 75% I will also select number three to number 11 and make sure that
happens with previous. I don't need the background
to have an effect, so I can delete that at
the moment when we run it. When we click, all of
them will fade back. I just want to remove the
fading back for the ones I want to keep highlighted
In this example, it will be company
four and company six. I'll delete them before also. I'll click on company six and category six
is known as here. And click delete on that too. Now when I run it and click
company four and company six will stay the full color and everything else
will fade back, which will really help draw
attention to that key data. If I wanted to add any extra
animation to those two, I could add something like
these, call out boxes. Now if I play that, I can introduce the information
that we're presenting. Then click to focus in on these two data points by
fading the other bars back. Rather than trying to further
highlight the 2 bars, you're keeping the slide
clear and simplifying the visual so the audience can
concentrate on your message. It's also one of the
few emphasis effects that Powerpoint will let
you apply to a chart.
41. Motion paths - bring your content to life with this animation: You can use the
motion path animation to bring your content to life. They can be quite tricky to
use, but in this example, I'll show you how you
can use them quickly and easily to add
impact to your slides. Here we have an arrow and if I click on it and
go to Animations, we can go to Add animation
and choose Motion Paths Line. By default, this will add an animation to move
it down the page. We can click on it and choose Effect Options and make
it go to the right. The green triangle is the start point and the red
triangle is the endpoint. When you click on this line, the colors will reverse. Now if you hold onto the
small red dot and drag, this will be the endpoint
of your animation. If you hold shift, it will
lock it to keep it in line. If I wanted the endpoint of the animation to be
there, I could let go. Then play that slide. Then it would move smoothly
from left to right. A smooth end and a smooth
start is automatically added. But this can be
changed if you want to revealing the animation pane. And then double clicking
on this to show the effect options which show a smooth start and a smooth end. For this example, we'll
just add some smart art. I'll go to Insert Smart
Art, choose Cycle. And select this first one, which is a basic cycle. I'm just going to
type in some numbers here to keep this very simple. Then while it's selected, we can right click
and choose Group. Group. Then the same again, right click group, group. That will just convert it into individual shapes
that we can animate. While I'm here, I'm
just quickly going to change the font to
the one we're using. Then change all the colors
to this blue shift. Click to select all the arrows
and change them to green. That's our starting point
of this process cycle. I can click on the blue and choose an animation
such as a zoom. Then I'll show you how to add the motion path to
all these arrows. We'll click on the arrow,
go to Add animation, and choose Motion Path, and it will move
down by default. I find that the easiest
way to use motion paths in this example is to click on the end point and drag it to
where you want it to start, and then go to Effect Options and choose reverse
path direction. You can see that's
coming in nicely. Now, this is just the
quickest way of doing it. I think when I play this, you'll see that the
circle comes out nicely and then the arrow moves. But the one thing
it doesn't do is actually start not visible. To make that work, we
can click on the arrow, go to add animation,
and choose an A peer. Then we can drag
down the motion path in the animation pane so
it's underneath the appeer. Make sure that we make
it start with previous. Now the circle will
reveal from the center, and then the green
arrow will appear at the same time as the
motion path happens. Then finally, we write to
click and choose Center Back to make sure that it
starts behind the circle. Now when we play that,
the circle will appear and then the arrow will smoothly appear from underneath a circle. To quickly copy those
to the other arrows, we can use the
animation painter. I'll just add the zoom to
this as that's easy to do. Then to copy the multiple animations that
are applied to this, we just need to click
on Animation Painter and then click on the arrow. All we have to do now is
just adjust the start point, which will be this green
triangle that when clicked on turns into
a small red circle. And then drag it to here and make sure that
we click on it. And again choose center back. Now you can see that we've
added that animation. This will smoothly appear, the second one will appear, and then the arrow will appear
from behind the circle. With a smooth animation. From that, we can quickly
apply it to the others. Again, we'll add a
zoom to this one. We can click on the objects we want to copy the animation from. Click on animation painter. Click on the new arrow, then
just adjust its start point, which is this green
triangle that when clicked on becomes
a small red circle. Drag it to here.
Click on it again, right click, and send it back. Then we have a really
nice looking animation. I'll just very quickly apply
it to these other two. Now the animation is applied to every circle and every arrow. Then when I play that,
it will look great.
42. Make interactive and dynamic presentations using Slide Zoom: You can make your slides
more interactive and dynamic by using the
slide zoom feature. In this example, I'll just set up the four slides I'm
going to zoom between. And I'll quickly paste in
my text and insert a shape. I'm going to use the
tear drop shape. Click anywhere. I'm going to make this the same
blue as the text. Give it no outline. Hold down, shift to rotate it, right, click format Shape and make this 17 centimeters
by 17 centimeters. Then align it to
the bottom corner. I'm now going to
add one text letter to it so I can click anywhere, type my text, make it
the correct font I want. And 200 point size and white. Then align it to the
center and middle of this. There's my first slide. We need three other slides that I'll just copy in here to save time. Now I can go to
the Slide Sorter. Click in the gap
between slide 1.2 and say I want a new slide,
I'm going to write. Click and choose
Layout Blank for this. Then this is the slide that
I'll insert my slide zoom on. So I'll go to insert slide zoom. I'll select the four slides
here and press Insert. I want each one of these to be exactly a quarter of the slide. I can put this up in the
corner and then drag it out, that's a perfect quarter.
Do the same with these. Then I want to go to
the zoom section of the ribbon and make sure
that zoom border is set to no outline for each one of
them in the zoom section. You also have the
ability to return to zoom or set the duration. If you have returned to click, then when you click
on this, it will zoom in and click again,
and it will 0. You can either use it that way, or if return to
zoom is turned off, I can play and actually just
advance through one by one. But you can see that by
using the slide zoom, you can make a powerful
interactive and engaging slide and help your audience focus on the content that
you're talking about.
43. Amazing animations using the Morph transition: You can create
amazing animations using the morph transition. The morph transition allows for smooth and visually
appealing animations and transitions between slides. You can use morph
to move objects, change colors, zoom in, or all of these
at the same time. Unlike most of the animations
you will use in Powerpoint, morph is a transition. A transition is an
effect between slides, whereas animations are
on a single slide. In the transition
section of the ribbon, the morph transition is the
first option available. The content you want to
animate should be present on more than one slide,
but arranged differently. You can move, resize, or modify objects to
achieve the desired effect. To show you simply how to
use the morph transition, I will animate this square
in two different ways. If I just wanted to use
an animtum for this, I could go to animations and choose something
like fly in. You can change the direction that would fly in from the left. I'm going to click on this
and delete the animation, recreate that
effect using morph. And to do that, we'd go
into our slide sorter, press control D to duplicate. Click on the second slide, go to transitions and make
sure morph is selected. Now we can go back to the
first slide and move, or resize this square anywhere. For example, I can hold down shift and move
it off to the left. Now when I play from slide one, I click the square
smoothly, moves in. It also works in reverse, so if I click back a slide, it will smoothly slide
out to the left. We can also change the color and the size and anything else. For example, if I change this to blue and made it really big, then go from slide
one, it would fade in, changing from green to blue
and increasing in size. When you click back, it will
actually reverse because Powerpoint automatically creates a smooth animation
that transforms the objects from
their positions on the first slide to their
positions on the second slide. You can animate many
objects quickly and easily. In this example, we have a slide two with all
this information on, on slide one, the center
part of the slide is zoomed in and everything
else has been moved off. When we play this, as long as slide two has the
transition morph set, when I click to
advance the slide, all the elements will
smoothly move in as before. It will also work in reverse. So we can zoom them out again. We can speed up or
slow down the effect by changing the duration
on the second slide. For example, if we want to make it a lot
snappier and faster, we can set it down to 1 second. If we wanted to make it
slower and smoother, we could put it up to 3 seconds. Let's use this simple diagram to show you some uses for
the morph transition. This is just a basic cycle
taken from the smart art. If we wanted to zoom into this and reveal
more information, we could click on the slide, Press control D.
Then go on to slide two and make sure that the
morph transition is turned on. Now I can out a bit, I'm holding control and
using the mouse wheel, I'm going to move this down. And then holding
control and shift, I'm going to size it
up down a bit more. And control and shift
to size up a bit more. Now I'm quickly going to paste
in my extra information. When I click to advance
to the next slide, it will zoom in and reveal
the other information. We'll do one more
slide for stage two. I'll control D to
duplicate the slide. I'll move the graphic over. Stage two is the part
we're zooming into. I'll paste in my text. Now when we play
from the beginning, it will zoom in stage one, the other information
will appear, then it will fade off and
move across to stage two. By using morph in this way, you can get some really
powerful and impactful slides where you help your audience focus on the section
you're talking about. If you wanted to zoom back to the five part
cycle at the end, that would be as simple as pressing control D
on this first slide, dragging it to the end and making sure that
morph is selected. And you can see it
will zoom back. Now when we play from slide one, it will zoom in
stage one planning, move across, the next section of text will fade up and then
it will zoom back out. Using morph can
be a great way of adding powerful
animation to any slides.
44. Using the Morph transition to animate text: The morph transition allows for smooth and visually
appealing animations of shapes and objects
between slides, but it can also be used for
some great text animations. We'll start with
some simple text, now we'll go to the
slide thumbnail sorter. Click on the slide, press
control D to duplicate and then type in some additional
text on the second slide. I'll quickly change
the color of this. If I go to Transitions
and choose morph and run that
from slide one, the default morph
transition will fade out the text and replace the text
with the text on slide two. But if we go to the effect
options and choose words, then it will smoothly animate the text and fade
in the new text. We'll just run that and
we'll see that the text will move apart smoothly because
it's on transition words. And the new text will fade up, which gives a
really nice effect. We'll now add in a new slide, and we'll use the
characters option instead. For this, we'll
start with just one word control D to
dupe clear the slide. On the second slide I'm
going to change it to this also adjust the color. Now if we select the second
of these two slides, go to Transitions
and choose Morph. Again, the default will
fade between them, but if we now click
on Effect Options, we can choose Characters. And you'll see that the
characters will move smoothly along to the
place on the second slide. Again, a really nice effect. You can also go back a slide and get a smooth
animation in reverse. In this example, I've
used an anagram. But if I make a second example just by adding in some
different characters, then play between
this, you'll see that the ones that aren't used
will fade off and fade on. The ones that are used will move smoothly into
their new position. By using the morph
transition and changing effects options to either
words or characters, you can get some really
powerful effects for your text slides.
45. Loop multiple animations using bookmarks: While Powerpoint
allows you to loop a single animation until
the end of the slide, it does not let you loop an animation
sequence on a slide. You cannot play through a
sequence of animations and then loop through that sequence of animations repeatedly
on the same slide. But there is a way
you can do this using bookmarks to show
you what I mean. Let's take this simple circle. What I want to do is to
smoothly fade this in, wait for a second, and then
smoothly fade out again. And to loop these actions until the user clicks to move
onto the next slide. It is easy enough
to use a fade in. We'll go animations fade. Then with the
animation pane open, double click. Go to timing. I'm going to select 2 seconds. Then under repeat, I can
choose until end of slide. This will just loop
a single animation. But the problem with this is
it's just a single animation and it's flicking off very suddenly rather
than fading off. If I wanted to smoothly
fade the circle off rather than have
it suddenly disappear, we could add a fade
out animation. We could click on it, go to add animation, and
choose fade out. We could set this to
after previous problem is in the first animation because the timing actually says
repeat until end of slide. It will never actually get
to the second animation. What will happen here is that Powerpoint will try to fade in the circle repeatedly and never get to the
fade out animation. This is because the
Powerpoint animation tools do not support the looping of
a sequence of animations. I think this puts a big limitation on what
you can achieve. But using bookmarks, there is a workaround to do
this using bookmarks. Firstly, we have to
record some audio. I'll go to Insert
Audio, Record Audio. For this, we just want
4 seconds of silence. There's our 4
seconds of silence. It doesn't have to be exact. It's just creating a file
that we can use to add bookmarks to which will help time and loop our animations. We'll click on the audio
file. I can hit Play. It's actually 5
seconds and 22 long. If we want to trim it, we
can always go to playback, trim audio, and just drag
it down to 4 seconds. Under audio options, we
can go to volume and chose mute just to make sure that there's
no sound playing. I'm also going to tick on hide during show because
we don't want to see this bar here with the
sound as it's played back, start automatically and
loop until stopped. Now I want to add two bookmarks, one at 1 second
and one at three. So I can just drag this
play bar to about 1 second. And then click Add Bookmark in the bookmark section in the
playback part of the ribbon. Now I can drag this 3
seconds add bookmark again. Now I've got two bookmarks. One there called bookmark 1.1, there called bookmark two. Now we want to set those
animations to happen so that the circle fades in on bookmark one and out
on bookmark two. Then because the sound file is looping until it's stopped, it will repeat the
sequence of animations. It will continually fade in, fade out, and then
fade in and fade out, and carry on until we leave the slide in the animation pane. I'm going to double
click on this, which is the fade
in. Go to timing. And the important part triggers, we want to start the effect on play of bookmark one, okay? Then we go to the fade out
and double click on that. Timing triggers for this, we want to start the effect
on play of bookmark two, which will be the fade out. Now when we play
from this slide, it will fade in on 1 second, fade out on 3 seconds, and then fade in
on 1 second again, which will create
this pulsing loop. Looping this circle. Fading in and out
is just an example. But here I'll show some slides where I think this
works really well. Here is an example of a map
and the locations we want. Fade on one at a time, and then fade off and then
fade back on on a loop. This can give a really
nice effect and help draw your viewers attention to the
points you're making. If I just jump out
into the editors, you can see what's
happening here. Just zoom out slightly. If we roll over
this section here, we can see the sound I've
put in these bookmarks, the first six, fade on
these dots and the name. Then bookmark seven,
fade them all off. You can see they're all
set up here with triggers. If I click on any of
these, go to timing. The triggers drop down is expanded and start
effect on play of bookmark seven by using
a looped sound file, which can just be silence
easily recorded in Powerpoint. You can loop any
sequence of animations, which is a very powerful
hack to get around the fact that that option isn't built directly into Powerpoint.
46. Smooth morphing between shapes using object tagging: The morph transition is very useful because Powerpoint
automatically creates a smooth animation
that transforms the objects from the first
slide to the second slide. It works out which
objects are on each slide and how
to transform them. For example, size,
color, position, et cetera, to create
a smooth animation. But by default, when using
the morph transition, Powerpoint won't smoothly morph between two different shapes, it would just fade between them. However, you can get
smooth morphing between shapes using the morph
transition and object tagging. To illustrate this,
I will create a simple animation with a blue
circle and a green square. I want the blue
circle to morph to a square and the green
square to morph to a circle. To do that, I'll press control
D to duplicate the slide. Go onto the second slide, and make sure that the morph
transition is selected. I'll now click on this shape, go to Edit Shape, change shape, and change it to a square. And this shape, edit shape, change shape, and
change it to a circle. Now, when I run this
from slide one, you can see that
Powerpoint does a good job of moving the positions
and the colors of shapes, but this is not what I
want to show in this case. If I just wanted
the blue circle on the left to smoothly
morph into a square. And then the same
with the square on the right to smoothly
morph into a circle. We firstly need to
give these a name. And to do that we
can go to a range in the drawing section and
choose selection pane. Once we have this visible, we can give these objects a name to force Powerpoint
to morph between the shapes. We're going to use
two exclamation marks at the beginning of the name, I might say exclamation mark. Exclamation mark
blue for this one. Exclamation mark,
exclamation mark green. Then I'll give these the
same name on slide one. Then when we run the slide, you can see it smoothly
morphs between the shapes, giving a really nice
and powerful effect. This can only be done giving these fixed names with two exclamation marks
at the beginning, which is called morph
object tagging. Using this technique,
you can morph from nearly any shape
to any other shape across different slides. I'm just going to paste
in some examples. Here on these six slides, I have six different shapes, and each one of them is called exclamation,
Exclamation mark shape. You can always check the names of these in the selection pane. If it's closed, you can always go back to
the home section. And then under a range, we can go to the selection pane and it will make it visible. Again, these are all
called exclamation. Exclamation mark shape. That will be the
same for the shape on each one of these slides. As long as when you select all these slides and
go to transitions, the morph is selected. It will smoothly morph
between all the shapes. Now if I run it from slide
three and then advance, you can see it smoothly
morph between the shapes, which gives a
really nice effect. It's easy to change any of
these shapes at any time. Once they're working with
morph object tagging, you can simply go
to Shape, format, edit shape, change shape, and then pick any shape you want to from these available shapes. Powerpoint will
then automatically morph between the shapes. You can see that Powerpoint will automatically fade between
the colors as well. Whatever color we make this
as we play through it, Powerpoint will
smoothly fade between the colors while changing
the shape with morph.
47. Summary: Congratulations on
finishing this course. I hope you found many of
these tips and tricks useful, and you can implement them
to speed up your workflow. I also hope you found some inspiration in
the ideas shown, and now you can put this into practice to create
some amazing slides. If you've enjoyed the course, please leave a review. And if you have any feedback,
please get in touch.