Transcripts
1. Introduction To Productivity : A digital nomad for 12 years
now and learn many tips and tricks to stay productive
while working with a team. I have improvised
couple of frameworks to my advantage that I've
been using for years now, I've designed this course
in such a way covering all aspects that have
practically do it myself. In this course, you will
learn how to get your bar, our value that determines
your time, money, and energy, how to use urgent, important and time framework. I'll get this into
detail because this would be the
crux of this course, automating your recurring task, morning and evening routine. That builds happen. What
is pomodoro and how you can take advantage of other
people. I'm sure budget. I'm a performance market and a tech enthusiasts loves to make video on productivity
and workflow automation. Honestly, anything
that adds value to your work-life balance and
has meaningful topless. My intention with this course is not to make a
super productive. Rather, if you go
through the course, you might find some of the
techniques are frameworks that might add value to your current lifestyle.
See you in the course.
2. Set Your Daily Routine: So most people tried to
jump right onto their day without a plan or a structure
which has a strike zone. And this is how most days
end up being unproductive. I was searching for us and for many years procrastinating
left, right, and center. But over time, I have learned
the magic of daily routine. In this lesson, I will show
you my technique that I've optimized for ears
and done, it works. So to get into a routine, you need to have a habit. So what is a habit? Habit is an act
that is regularly repeated until it is
almost involuntary. You do not require that
muscle memory anymore. This could be as simple
as brushing your teeth, to ask complex as
studying for your exams, or maybe getting into a
new process and Office and everything could be
optimized into a habit. I'll tell you how. The benefits of forming
good habits make you more productive and you
make more out of a day. At the end of the day you feel accomplished that I
have done something. This could be achieved once you have create happen
when we have a habit of doing something is less of a challenge to complete
it or to accomplish it, and we're more likely to
follow through and completed. This can save not only
your time and energy, but also will help you
achieve your goals. How to get into a habit. Let's discuss this, which is very important and I request your complete
attention here. There are primarily three steps that I'm going to tell you with which you can see you
start forming your habits. Number one, make a schedule when you want to
start a new habit. Make a note of it, write it
down onto paper and mind. You also include a specific date by which date you want
to get that habit Anu. So this will help your
brain to understand. This is a habit that
I need to inculcate, and also this will
make it easier for you to follow a routine. Find an accountability partner. This is a very powerful way. What I do is let
me explain that. Wherever I want to
get into a habit, I declare that to all my near and dear friends
or Micromedex. That okay. I'm I'm going to
do this at once. I start getting into this public declaration with
accountability partners. They keep asking, have
you accomplish the task? Are you into the habit? So, yeah, once once you'll
give that word and the public, you need to do it, right. Find an accountability
partner, tell someone close, close to you about
the new routine that you are going to inculcate them to check on regular basis if you are following it or not. We, as humans, we always
want to look good, right? And once you find an
accountability partner, and if they really
care about you, they will ask if you are
following it or not. And in that way, you will get into a habit. This will keep you motivated. They will also support
you when needed. Create a visual reminder. Keep a reminder where
you will see every day. That could be anything,
maybe a piece of paper, maybe a sticky note, or even the stickies on your, on your desktop or
on your laptop. Why not? This will help your
motivation high and remind you of why you are working hard
for this reason. See you in the next class.
3. Morning Routine: The first thing that I
do when I wake up in the morning is make my bed. I fold the sheets
and I made sure that I'm making my
bed tidy and clean. Once you do your bed nicely, there are a couple
of advantages. Let me cite some. Your mind knows that this
is the Vicky, Vicky type. Wake up. Number two, you don't have that laziness. Let's say that you have a bad
day at office or at work, or maybe at school, you return back home,
rough and exhausted. You find a clean bed where you
can just hop on and sleep. How cool is that while
having tea or coffee? I write down all my to-dos for the day, maybe for the week, and even for the month, and some for the year
or the quarter, or some even for some day. Some days are those projects
which I really wish to do. But the priority is very low. Let inside an
example for someday or kind of fresh exam day, I want to go to Disneyland
with my daughter. So yeah, that is an
example of someday wish. So I write down all my to-do a diary or on my Apple Loops. This helps me to structure
the complete day for that particular day
and helps me stay motivated and stay focused
on what things to be done. Another key component of my morning routine
is to exercise. I made sure that every
day I hit the gym or at least do a brisk run. This energizes me and helps
clear my mind so that I'm able to approach my day with focus and better purpose. Let me tell you a secret here. I have noticed the
days that I don't hit the gym or do not run. I did not feel that
energy that anymore endomorphisms
doesn't get released and you are into a
state of laziness. And I don't want
that, as you know, and I'm often helps you
to have a good mode. And for staying focus, whether you want to build
a productive habits or accomplish a goal, a well-defined
morning routine would help you achieve
the goal real fast. And believe me in the
right plan and support, you'd be able to make a schedule that works for you and
optimize your day. For that axis. The technique that I
use to write to-dos, it's called Quick Capture. Quick capture is a very
powerful technique, which is very simple. If I tell you whatever
comes onto my mind, I just put it down onto a
paper or onto my to-do app. I use Apple notes because
it's fairly simple. This involves writing
down anything that comes into mind no
matter how small. This helps me to stay
organized through out the day and not forgetting things. So if you're looking for more efficient way to capture your ideas and
staying organized, consider using quick capture with the right tools
and techniques, you can easily set
yourself for success and achieve all your goals
for quick capture, you can use tools like my note, that I use all the time, even for this course, I'm using my Apple
notes to-do list, Google Keep city,
city under binder. And if you're old
school like me, you can even go for diary. And I'll tell you that is
the best way to remember. Don't forget. And you write it
down on the paper, this will help you stay on top. The Quick Capture
is the best way that you can have
in the morning. I give like five to 10
min for quick capture. Making your workspace, again, a very powerful thing. I like to keep my
workspace clean and tidy because that gives
me a positive bar. If I clean my
workspace every day, that helps me being productive
and staying more focused. I start by taking all my
belongings of my desk. Then I use a microfiber
cloth to clean it, clean the edges and
corners and then finish by spraying little water. This is just a five-minutes
process, but believe me, that this adds create great
value while having breakfast, maybe at a tissue. I prioritize all the tasks that I have noted down
in Quick Capture, I prioritize the task with a
framework called UI that is urgent and important framework
that I will discuss in a later section after I
prioritize at this point in time, my day is completely structured. I know what to do, how much time to
give, what to expect. And of course, if
things are not done, what to do then the complete day if anything,
unexpected turns up. I again take help of a UI framework and structure
that they were the priority. In the next lesson, I
will tell you power of minimalism and how
it has helped me.
4. Less Is More - Minimalism: Less as more. That is minimalism. Minimalism is all
about paring down the positions with
what you really need. That uncluttered
lifestyle where you only have those things which
really matters to you. While at first glance, it might seem such a waste
of time, but believe me, once you start utilizing it, I'm not saying 100%, but maybe a bit of it, you will start seeing
the benefits of it. I have removed all the
unnecessary things from my cupboard or
from my workspace, or for my room for that matter. This way, I can focus on what I really need and
what I really want. In this way. I really get what I want and my mind doesn't get distracted,
but unnecessary things. Number one thing where I've used minimalism is on my workspace, I have removed all the
unnecessary clutter from my desktop and I just use the
things that I really need. Let me show you what I have at the moment while
recording this video. Okay. I don't know if you are able
to see it at the moment. Liquid ammonia. At the moment on my desk. I just have the two setup. Flowerpot, but my
glasses handle, that asset, keyboard and
the mouse, nothing else. So the thing that
really matters to me, I have placed just those
things onto my desktop. And this has helped
me immensely and my mind doesn't get deviated or distracted
for unnecessary. Thanks. How cool is that? Get into good technology? Like I'm using, I
use to computers. What is Mac and another SPC. My pain point was having
to keyboards to mouse. So what I've done
is I've invested on technology and I
bought this guy. This is Logitech
MX, bro, I'm X3. This guy can connect
both my PC and my Mac. And I can copy from my PC to
Mac and from my Mac or PC. So again, this kind of
technology helps you into minimalism and also
improves the productivity. Because earlier, if I
had to copy something from my PC to my, to my Mac, I had to get either
get into an USB, copy that from that PC and
then get onto the mat. And of course, if the versions are not same again, I
have to do something. Of course, nowadays
you do have cloud. But for Cloud you need
to have, again internet. But for this guy who don't require similarly the keyboard, I'm using just a single
keyboard for both of my device. And with the power
of logic flow, I'm able to accomplish
these things. These are immensely powerful, so invest in good technology that helps you in productivity. And also It's kind of minimalistic and you get the
most out of the listing. Again, a great example
of minimalism, just how Apple products are. Another great example
is dual monitor set up. Having two monitors
allows you to keep multiple windows
open at same time. I'm not a great fan
of multitasking. You're completing a
task at a given point in time and doing only one
thing in a best possible way. The same approach
that the Apple does, of course I'm Apple fact, but these tiny changes you would hit Create
productivity in no time. See you in the next lesson.
5. POMODORO for Deep Focus Work: Pomodoro is the
best technique that I always use when I want to do defocus were Pomodoro
is a Japanese method where you walk for 30 min
and take five-minutes, break this five-minutes,
you can do anything except screen time, meaning you can do
anything and everything except watching TV or no, by checking that iPad, anything where where you're not looking into
any kind of screen. You can take a walk, you
can go for a coffee. It is believed that
if you're able to complete six to eight
pomodoros in a day. That is effectively like
three to 4 h of work. That is equivalent of 12
to 14 h of work. C'mon. Can you beat it? How to take advantage
of pomodoro? The first thing's first, while you are hitting Pomodoro, make sure that you are putting
everything on D and D. That is not disturb mode. Let that be on mobile,
on your laptop. Maybe our species ask
you or your friends and family not to
disturb you and confine yourself
into a roadkill. You will work neck
or any five-minutes, particularly on a deep thing. And you're just
going to do only on, on that particular single thing. That is how Pomodoro works. It's very, very powerful
tool that one can have. So how do you start Pomodoro? Like you can have vibe. There are many
Pomodoro timers that, that are available on Amazon or else you can use your
mobile or timer as well, which shrinks after,
after very five-minutes. Right? So I use the timer on my
mobile phone and believe me, this has increased my
productivity for false. Give it a try. So how do you do Pomodoro? What are the steps? What are the basic
steps of powder? So choose a task to walk on, set a timer for 25 min, work on that task until
the timer goes off. And mentally, you have to
think that within this 25 min, I have to complete this
task by hook or crook. Ilo, I might sound like cheesy, but believe me, this works. Then take a five-minute break. As I've said, in this break, you can do anything
except screen time. You cannot watch
your mobile phone or your tablet or
your elevation. Steps two to 42 more times for a total of three
promo, pomodoros. After the fourth Pomodoro, take a longer break, maybe of 15 to 30 min?
Yes, you can do that. Please let me know
once you start doing it in the project section, if this has helped you, like, you can make a
small video showing you how you do the Pomodoro
and how it has helped you. I'm really glad to
see the results that you're going to generate
and develop for yourself. While doing pomodoros. Initially, you might
feel to leave it. We are human being. That has happened to me, done and dusted. But make sure that
you're mindful, that you need to complete that task once you
start doing it, like within that
allocated 25 min, let's say that if you are
able to complete a task, that is a reward for your brain, for your mind that
I've completed a task. So you start developing a
belief system for Pomodoro. I know at ago you cannot have four to six or six to
eight pomodoros in a day. So make sure that you are doing Pomodoro on
a regular basis. Take breaks as prescribed. Do not go that I
need to work 30 min. I'll take more 5 min
to complete the task. If the task is not
completed, that is fine. That is okay. Let it go. That's okay. Let their pass. Alright, but take that break. That break is important because it is a disconnect from
your current work, took something else and that five-minute break is a
treat for your mind as well. Okay. So yeah, these are a couple of suggestions that I can
give for pomodoros.
6. Dealing With Distractions: Distractions or
productivity killers. We all know that,
but many of us don't know how destructive
it can be if it, if we do not realize it. But let me tell you
one more thing. Distractions could also
help you stick onto this lesson to know how to use distractions
to our advantage, I study by the University
of California on that an average worker is interrupted every
11 min and it takes an average of 23
min to get back to the track that what he was
doing that been in industry. This is a study that
I'm discussing, right? And that's a lot of time wasted. And it's not just the
amount of time loss, but it's also the quality
of the work that suffers. A study by Microsoft
has found that while a person gets
interrupted multiple times, it doesn't only take much more
time to complete the task. The worker also tends to
make more of mistakes. So this is distractions. In other words, how do you
deal with distractions? Distractions are everywhere. We, as human beings are bound
to get into distractions. I will tell you top
two tricks that I use. Number one, use distractions
as a signal to upgrade. If you notice that you
are getting distracted every ten to 15 min or so, it might be sign that
you need a break, your body needs a break. Respect that, and take a break. Use that distraction as an
excuse to take a break, walk around, have some
water, go get a coffee. As a cue to move on
to the next task. If you have lot of to-dos, use distractions as a cue to
move on to the next task. That way, you need not
remember what to do next. Distractions can be a cue to take a break to get
to the next task, but they can also be a
cue to procrastinate. So make sure that you
are not in that site. Procrastination can also
be caused by distractions. If you're getting
distracted a lot, it might be, it might be
because you are not interested. So how do you deal with it? In order to overcome destructions
and procrastination, you need to find ways
to stay focused. Here are a few tips that I use. Set deadlines for yourself. Yes, and it's powerful, remove distractions
from your environment. Remember, in my previous lecture I talked about minimalism. That is what it is. Instead a rule that
you can only work for certain time and then
you will take a break. Remember, I talked
about Pomodoro. If you're not check that lesson, please go and check that less. Work on one task at a time, single task at a time. What are the best things
about distraction is that most people are
easily distracted. So if you can focus on work
and tune out distractions, you will be the minority. So keeping that in mind, let's deal distractions
like a pro
7. Urgent Important Framework: Urgent important framework. This is the framework
that has changed my life. And let me tell you
how this framework is based on the
idea that there are only two types of tasks that
is urgent and important. I will explain you
practically how to do it. And there would
be a project here after that you need to complete. If you want to take
advantage of this course, you should complete this project focusing on urgent
and important tasks. You can eliminate
the distractions that you have everyday. Urgent important framework
consists of four steps. Determine which tasks are
urgent and important based on factors like importance to
your goal or consequences. If the task is not complete, prioritize these urgent
and important task but into predetermined
set of criteria, schedule time for your
urgent and important tasks on a regular basis. This can be done using
a task management tool like to digest or Notion, calendar or wrapper any project management
app like infinity. Number four, make sure
to stay focused while you're on urgent and
important timeframe. And if you are able to
combine this with Pomodoro, there is nothing like it. Now, I will get onto the
screen and I will show you how to add practically
do urgent and important. Here, I'll give you a sheet where you have to
complete this project. I'll tell you in the
next lesson what will be the project
here in this sample, I have put some of the
urgent important tasks. So whatever tasks that
you have right from morning to time that you wake up to evening, the time
that you're asleep. Put everything here,
Let's say task. When is it important? What? Yes. Is it urgent? But it is important. Maybe not. Task2, is it urgent? Know, is it
important? Maybe not. Or yes, whatever it is, you can just put it. And accordingly in this
box you will get the pump. Now let me this, you have to complete
and I'll give you that project in the next lesson. And now let us understand why this urgent and important
framework is important. Let's get onto my mind note. Let's see here. Let's say that if the task is
urgent and S is important, you do it now. Right now. Right? If the task is not urgent
and not important, schedule it for later
date. Now, let's see. If it is not urgent
and not important. You can either safely deleted or can save it for
maybe for future. If, if you wanted to put it in your bucket
list, you can do that. If it is not urgent
and neither important. In that case, you can
delete it safely, save it in your bucket list. That is your wish. And the fourth situation is, is it urgent? Yes. And is it important to
know, in this case, you can delegate this task either to your employees
or to your teammates, or if you are an
entrepreneur or a freelance, or you can also freelancer. And the pay the money. Right? This framework, while I was introduced to this
framework, I was blown away. I was like, ****, this is the thing
that I was missing. And I'm so glad that I
have started using this. And this has helped
me immensely. It's a great thing
that I've done. And this framework has
given me new possibilities. After the project, I'll give you another mind-blowing concept and that will give you
a break through. And I promise I won't do it. It is an addition
to UI framework. And once I have got
introduced to that framework, I was like mad. So let's do the project team.
8. Class Project Urgent Important Framework: So people, you have to complete this task
for next ten days. That is your project
and make sure that you are completing
at diligently. I have given all the
instructions how to do it, like every day for
next ten days, and document every hour
of your working day. Alright? Every hour, write down the tasks that
you have accomplished, that you are able to complete
the majority task if you did multiple tasks and classify them as urgent
and important tasks. The definition of urgent
and important as yours. It's very personal. For me. I can I can define
it the way that I want. It is on you that how
you define what is important for you and
what does urgent for you? I can not define that for you. You have to do it yourself. Alright? As you fill up the day, the matrix on the
right-hand side will automatically fill up. I'm talking about
this here, okay? And this will tell
you where you're spending most of your
time, energy, and money. So please do it diligently
and with all truthfulness. For next ten days. You will see a major,
major difference. At the end of the
day, write down if you felt happy with
your day or not. There's also exam. This
is also important. You have to have that latitude. Let that be good or
bad, that I understand. But make sure that
if you are happy, please put it down. Okay. I was able to complete my task and I feel
accomplished about it. Okay. Something like that. And the sample sheet will
show you how it works. The end of ten days, the aim is to build
an hypothesis that what are the things which are important for you and what are the things which
are urgent for you? Alright? Please complete this
task for next ten days and come back and put it here
in the project section. This will help you. Why am I asking you
to put it here? Once you declare that
what you have done, that helps you mentally have
a distinction for yourself. So make sure that you do it. I'm there to support
you all the best.
9. Urgent Important Time Framework Angle: Urgent, important and
time taken framework. This is a small
addition, however, that time is a pocket size
bomb that you can ever have and you will thank me later that we have
introduced this. However, this is not
my original idea. This I got introduced by a
great entrepreneur here and India called vertical and he introduced a fantastic
angle with time. The time angle. Now, I can also measure what is the time taken for
a particular task that could be estimated
or could be done. Odd. What is the time allotment that I can do for
a particular task? Of course, the urgent
important timeframe lets me know or
let me prioritize the things that I need to put it on my to-do list or
on the quick capture. However, the time angle gives a new definition
altogether. If I were to give
you an example, I want to go and meet my friend. Alright. Meeting a friend. Is it urgent? Yeah. Maybe he has
met with an accident. So it is urgent? Yes. Is it important? Of course, yes. He
met with an accident. How much time would it take? It would take 34, 30 min for me to teach them
and maybe one more. Are the spend time. Do you see the power of it? Now, I know that within
one or 1.5 to 2 h, I have a lot at the time. This could be used in
almost every possible. Adding time to the urgent. Important framework can help you better understand
how much time to allocate for a particular task or what could be
the estimated time. See how powerful it is. Whether you're
working on a project or simply trying
to juggle between responsibilities are using the
urgent important framework along with time angle, will give you immense
power overall, using all three angles of the
urgent important framework. That is importance. Urgency and timeframe can help
you better plan your day, plan your projects priorities, the things those are
really important for you. And now, since the time
angle is introduced, now you know how much time to be invested on a particular
task and how to invest it. Alright, whether
you're working on a project or simply
trying to manage. Thanks. This framework is
going to work for you. Give it a try and let me know here in the project section
if this has helped, you, tried for next ten days along
with the previous projects that have given you the next
lesson I'm going to take, I'm going to introduce you to a new thing called What is the part our value of yourself. See you in the next lesson.
10. Calculate your per hour rate: Calculate your butt, our trade. One important aspect,
one important aspect. One important aspect is to
determine your hourly rate. And how do you do
that? I will help you. Let's see how to arrive to
this fundamental thing. How much does your, our
cost really to you? How much does your our
cost? It's a total. The total income by num. It's the total
income that you earn by number of hours you work. E.g. let's say that I worked for two days and two 8 h. Okay? And my income is,
let's say 100,000. So let us calculate this. Let me pull up the
calculator here. And now we're going
to calculate. So this would be the
total income that is hundred thousand divided by 22. I'm sorry. First you have to
calculate when a 2.8. So that is like 170 6 h. And then you have to take your complete earnings
for the month, lettuce, 100000/176. That comes around 568. So mine, but our
value here is 568. Let's say rupees for
our AC understanding. Alright, see, once I
was introduced to this, I was like, **** my bar
or caused this much. So I'm using the UI
and time framework. I have started to
analyze the things now. Things have started rolling out and fight off me that okay, if within this, if
I'm spending my 1 h, if I am able to am I able
to get rs568 in this one, our head with the help of
a UI and time-frame work. Either I assign it. As I've said. If I'm not able to do it, if I don't get
five-sixteenths in that 1 h, I will assign it, or
I will delegate it. Or maybe I'll freelancer or put it in my
someday bucket list. Again, with this per hour, you should not put
your family time. Because again, I believe that is that is not
measured by money. You could also give some
tentative figure that you feel, feel like you earn
in the future. So you can be in the future. And if you feel like, you know, you can make let's say you're
per hour rate is rs5,000. So the decision-making ability, after you know, what
is your per hour, what would be different? So try to do this. Make it a, take this
as a project, right? To do this, take
this as a project. This project is very important and it will give you a new look. Like how, how, what
is your new look towards this project
is very important. And this will give
you a perspective on how you look at things
on a per hour basis. Do let me know if it helps and if you have any
other suggestions, do let me know as well.
11. Health Is Wealth: It is no secret that we don't
take our health seriously. And believe me,
after a certain age, you will feel or
you'll regret it. Three things that I follow
dedicatedly everyday. Number one, taking
cold showers or cold, but basically called shovel
hits your body and mind and it sends you a shock and
increases alertness for the, increases heart rate and blood flow number to
hitting the gym daily. It in the gym would
help you getting those endomorphisms to stay productive and stay focused
to complete the. And also, I've noticed
that once I had the gym, I don't feel lazy anymore. Number three, taking a quick jog or running for a
couple of minutes, 15 min is the least that
you should do every day. I ran almost everyday
except Sundays. Number three, meditation. If you are new to meditation, even go for guided meditation. There are a couple of
great apps that I've used. And I can suggest
you like you can go for com or you can
go for headspace. Headspace is really,
really nice. You should go about it. Take care of your health
and health building.
12. Final Thoughts: The tips and strategies
I've covered as simple and birth defects
and more importantly, they can be easily implemented
into your daily routine. I've been using these
frameworks for long time now. And these are not something, those are just
research from Google. These are some things that I have been doing it for years. Don't take my word for it. Try them out for
yourself and see how it has helped me in
your own personal life. If you have any questions,
feel free to come and out. And I'd be more
than happy to help. If I'm not available. It leaves the community, would be able to hit.
I feel productive. It is something that people,
everyone is missing. And we need to address the product Cricket part
of thanks for watching, stay productive, less PI.
Subhajit Biswas, Growth Hacker | Performance Marketer
