Zoom 2021 - Host & Teach in Meetings and Conferences Seamlessly in 30 Minutes! | Kevin O'Brien | Skillshare

Zoom 2021 - Host & Teach in Meetings and Conferences Seamlessly in 30 Minutes!

Kevin O'Brien

Zoom 2021 - Host & Teach in Meetings and Conferences Seamlessly in 30 Minutes!

Kevin O'Brien

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11 Lessons (37m)
    • 1. Course Introduction

      0:32
    • 2. Lecture 1 - Signup & Pricing

      2:28
    • 3. Lecture 2 - Zoom Dashboard

      3:16
    • 4. Lecture 3 - Downloading the Zoom App

      2:51
    • 5. Lecture 4 - Zoom Application Audio & Video Settings

      4:11
    • 6. Lecture 5 - Zoom Security & Participants

      4:37
    • 7. Lecture 6 - Chat & Invite Participants

      4:26
    • 8. Lecture 7 - Screenshare & Whiteboard

      4:40
    • 9. Lecture 8 - Record & Reactions

      3:12
    • 10. Lecture 9 - Schedule Zoom Meetings

      6:26
    • 11. Course Conclusion

      0:42
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About This Class

WELCOME!

Hi there, welcome to my Skillshare course on Zoom. My name is Kevin O'Brien and I'll take you through the ins and outs of Zoom video conferencing. If you're looking to learn everything you need to know about Zoom in 2021 then this is the course for you! 

Are you giving online classes to students or holding meetings with your work colleagues? Then Zoom is the perfect solution for you. Whether you're an absolute beginner or just looking to freshen up your current Zoom knowledge, then this is the course for you. I'll guide you through all the steps required to get up to scratch in no time, most importantly in a fun and helpful way. 

Together we'll cover Zoom's most useful functions including:

  1. Signing up to Zoom

  2. Reviewing the Zoom dashboard

  3. Downloading and setting up the Zoom application

  4. Starting a Zoom meeting

  5. Configuring meeting settings
  6. Inviting participants

  7. How to screen-share

  8. Scheduling Zoom Meetings

Plus much much more...

I've divided this course up into bite-sized video lectures to help you get on track easier and quicker. Before you'll know it you'll be saving so much time using Zoom so you can spend more time on other projects. So put the kettle on, make yourself a cup of coffee and let's get started :)

Meet Your Teacher

Hi there, my name is Kevin and I'm from the small isle of Ireland. I have a background in Technical Support for Google products and I've a wide range of knowledge and experience with Gmail, Chrome and Drive.

I thrive on teaching and coaching others to reach their full potential. I hope you join me on one of my courses. I look forward to helping you save time and to get the most out of your Google products. 

See full profile

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Transcripts

1. Course Introduction: Hey there and welcome to my course on zoom at 2020. In this course, you'll cover everything you need to know from scheduling Zoom meetings, inviting participants, editing, audio settings, video settings, chat functionalities. If you're new to video conferencing software, zoom really is the way to go in 20-20, zoom exploded as one of the main video conferencing software's for meetings, teaching classrooms. If you are looking to improve your knowledge on zoom, then this is the course for you and I look forward to seeing you inside. 2. Lecture 1 - Signup & Pricing: Hey there and welcome to the first video tutorial on Zoom 20-20. In this video, we're going to quickly look at how to sign up for zoom and also some of the plans that zoom offer. So we're just going to start off using Google Chrome in this scenario. Well, whatever sf, our whatever browser you're using, feel free to use Safari, Chrome, Firefox, anything. All we need to do is go to zoom dot us, okay, in the URL bar. And that will bring us to zoom web site. Okay, so now that we're on the Zoom website and we're just going to hover over to Plans and Pricing tab and click on this. And we're going to have a look at what Zoom offers. Now, zoom offers a different subscription packages. We can sign up for free. Would a free account you can host up to a 100 participants. A 40 minute maximum applies. There was group meetings, or if you have a one-to-one meeting, it's an unlimited time limits on those meetings. So this is very, very useful. This is what we're going to use for this tutorial. If you are looking to upscale depending on your business model or if you're in a school, there are some more plants here you can have a look at. But just for now, we're going to sign up to the free account. Ok. So click sign up. And it's just going to ask you some verification questions. I'm just going to say January first. I'm going to make up my birthday here for this one. It's much older than I am at. So say around the nineties? Yeah, around there somewhere, you know. Okay. Whatever. We'll click Continue. Okay. So you can sign up here using your email address. You can also sign up below using an SSL, using a Google account that you have, or you can sign up with Facebook. So it's very straightforward here. I'm just going to sign in with Google, okay? And what that will do is it's going to try and connect my existing Google account, which I made it for this tutorial called Kevin time would zoom. I should have called it zoom time with Kevin was Kevin time would soon. So I'm just going to select this one. If you don't have an account showing up here, you may be prompted to sign into Google in this screen instead. So if you haven't account here showing and you want to connect it work away. If not, you will have to sign into your Gmail account that you want to use. Okay, cool. So it says create your zoom account. I'm just gonna click create account. And there we are. So that's very straightforward. That's how we sign up for zoom. And you just needed an existing email address to sign up with the service. And you're good to go from there. So I'll see you in the next video when we have a look at the homepage settings. So I'll talk to you then. 3. Lecture 2 - Zoom Dashboard: Hey there and welcome back to our next video on zoom. On this video we're going to have a look at the homepage. Okay, so just a couple of things to look at. When we create our account were landed on the dashboards, the homepage dashboard, whichever one you want to call it really, here we can see our meetings and some tabs up here. So we have our upcoming meetings at the moment that we have nothing scheduled because it's a brand new account. We have previous meetings. So meetings that would have taken place and we have meeting templates as well. Okay. Along the left-hand side, we have some options just to have a quick look at some here we have our profile. So we're currently looking at the meetings icon here or the meeting's section. So let's have a look at the profile section. So when we click on that, we get to make some edits to our profile. Of course, you can change your picture here, minus a to a k. It's taken it from my Google account, but you can change your image here and update whichever image you would like to use. Actually, you know what, let's click change. Let's click upload. And I believe I have a picture here that I can use somewhere, may be this one. Okay. And this is how you change your profile picture. So you can kind of get a picture, crop it in. Took this in a woods there in Ireland not so long ago, just close to where I live. And there we go. So there's our image. Now if you have a Google account, it would already take that, but you can update it as well. Here you have our personal meeting ID. So in zoom, you have a meeting room that is yours, and it is a link here. And you can click show to show the full URL. So someone can meet in your meeting room and you have an ID for that as well. Here you have your sign-in address. Now, this is the address that I signed up for this account to it. And it's linked to Google. And you just have some basic license types and such. But for now anyway, all you really need to know is that you have your name and you have your picture. So that's what people will see when your parent of meetings. So that's just your profile section. We looked at our room code, we looked at the meetings tab as well. Now, just a couple of other things in the left hand side, we also have some webinars, recordings, and settings. Now these are more for the advanced using like, let's say you're for hosting massive things altogether, like really, really large participants. You can read more about this here as well. Recordings. You can record your zoom meetings, which we will look at quite later. There's a way to do cloud recordings as well, but we're going to look into the local recordings quite soon, okay, so we just won't worry about that now. And if you go back to the meetings tab, there's a button up in the top right called schedule a meeting. So you can see it here and you can see it here. You also see join a meeting and host a meeting. So if you were to schedule a meeting, which we will also look at later on, it would appear here as an upcoming meeting. Okay, so that's just a quick look there at the zoom homepage. In our next video, we're going to download the zoom up. And we're just gonna go over how to get that downloaded installed. And a quick look at what entails with that, you know, so I look forward to seeing you in the next video. 4. Lecture 3 - Downloading the Zoom App: Hey there and welcome back. So in this video we're going to download it, the zoom app together. Ok, so on our dashboard, we're going to hover over to the top right hand side and we're going to click join a meeting or host a meeting. You click either of these buttons. It's going to send you straight to the download link. Okay? There's a few different ways to download this. When you're logged in, this is a nice quick way. So when you click join a meeting, it will actually do not want it. We won't join the meeting, will click host the meeting, okay, and we'll host one would video on, nevermind that will host a meeting with video on. Okay, so it says here your download to start in a few seconds. And if you're having issues with that, you can click to download itself. I'm on Mac, so this is what it's gonna look like on Mac. I'm just going to click Download. And it's appearing right here. Now what I'll do is click on this to open it up. Now It was just showing on my screen, so I'm gonna bring it in here. You need to download it here, ok, just basically go through the install window, take all the buttons you need to pick. I'm just going to, for Mac, you need to install your password there as well for your, your drive. And once validates brilliant, your installation was successful. So just unmasked. It's very straightforward. As you can see. You just clicked you all the buttons, agree to the terms and conditions and you're good to go. On Windows. It would be something very similar. Okay, so just follow the steps and you're good as gold. And I am going to move this to been the installer. You don't have to. And zoom should open automatically. Ok, so we have zoomed right here, and this is what it looks like. So the app is now downloaded, right? So it's open. It says joined him eating or sign in. I'm going to sign him because I already have an account. So this is the sign-in window here. You can enter your email address or password. Or what I'm gonna do is sign in with Google, like I've done before. Okay? Okay. So we're signed in and we are in. Okay, so this is what your zoom app will look like. This, the interface from here, you can create a new meeting, just like you did on the online dashboard. You can join an existing meeting. You can schedule a future meeting or share your screen as well. So you kind of begin to meeting one sharing your screen. Here. You can basically do all of this and also you have the current time, date and your upcoming meetings that are scheduled. Okay. So basically that's all you need to know when it comes to download Nina's. There's lots of different ways. For example, let's say you didn't have a zoom account and you've got invited to a meeting. You can join a Zoom meeting without a zoom account, but you will have to download the app like this, okay? And it'll just basically link you straight to, to meeting that you've been invited to. So cool. In the next video, we're going to look at starting a meeting from the zoom application. So I look forward to seeing you then. 5. Lecture 4 - Zoom Application Audio & Video Settings: Hey there and welcome back. So in this video we're going to create a new meeting using zoom from the application that we've downloaded. Now you can also create a zoom eating from the browser. But in this scenario we're just gonna use the absence. We've downloaded it, and it's looking all fancy and cool. So when out. Okay, so what we need to do is we can hover over the button here that says New meeting. So let's just give that a click. There we go. So we have a meeting that just started. As you can see, my webcam is on. You're gonna be asked to join with computer audio and to test your speaker and microphone. This is just saying, do you want to use the audio that, you know from your computer when you're having a conversation or whatever that say if you have a microphone connected or et cetera. So you just need to click this button. Now, there is a button here as well that says automatically joined audio by computer when joining a meeting. So it could skip asking you this every single time. I'm going to say Yes. So I'm going to join with computer audio. Okay. So it says I'm using the computer audio and I'm in the meeting. So it's just me and the meeting at the moment. And I've got my webcam on my computer. As you can see, I have a very lack of decoration going on with my ugly curtains. And this is the room that hasn't had the decoration done. Yes. So please ignore the old vintage. Look. What we'll do here now. So just have a quick look at our audio and video settings for this. Ok, so what we can do is hover down the left-hand side and as you can see, we have our microphone. Now, my audio was going into this meeting because we have that little green kinda jumping up and down, don't tweet. And here we have the video. If I was to click on this, it says mute any audio. And if I do that, now, I'm muted from the meeting. So nobody in the meeting can hear me speak now. Now, if I want to unmute myself, I can just click that again. And we can do it that way as well. Okay? As you can see, there's a shortcut here. If you're on Mac, it says your music, but you can press Shift Command and a to unmute your microphone, which is cool, but it's just as easy to hover over it with your mouse and unclick it and click it here. We also have a little menu here too. With our up arrow, you can click on this and we have all the microphone settings. So if your computer has several microphone settings, this is the options you get to pick from. Generally, if you're using the microphone built in your computer, it's going to look like something like built-in microphone, internal microphone, like the one I have ticked here. Now, you also have your speakers and I have my external speakers to. So then you have some further audio settings here as well. And to test your microphone. Now, if we just click off that, let's have a look at the video. So if I click stop video, it's basically turned off my webcam. And that way my audio is still going in, but no one can see my webcam. So if you're in a meeting where you don't need to show your face or you don't want to, then you can use this option as well. And it's taking the picture that I have used when I uploaded earlier in her profile. So it's using that picture as well. Now again, there's an sight areal here as well. For some further options, we have our camera options. So let's say if you have an external camera attached, you can use one here. And you can choose virtual backgrounds and video filters and all that sort of stuff. So let's have a look and see what happens here. If we choose virtual background, I don't have a green screen. I have, let's say I don't have one because I don't have one here. So let's try putting myself in the background of San Francisco and wonder what will happen. This device or course green-screen. Oh, well, I can't use these salt sugar. So if I do have a green-screen, what'll happen? O like, look at this. So it's completely frequent Apps. I don't have a green screen. So as you can see, it's dunes and crazy stuff to my face. But if you do have a green screen in the back, you can add some cool stuff there as well. Okay? Okay, that's just close this down. So that's the zoom. That's how we start to meeting. That's how we mute and unmute. That's how we turn on our camera and turn off your camera. And in the next video, we're going to jump into some of these further set in stone here. So I look forward to seeing you in the next video. 6. Lecture 5 - Zoom Security & Participants : Hey there and welcome back. So in this video we're going to have a look at the participants and security section, okay. As you can see there down here on the bottom tabs, just these two just in case you're wondering why I'm not looking down here and looking up here is I have a monitor right above the computer screen. So I'm not ignoring you or anything, you know, I wouldn't do that. So okay. So let's jump right in here along the bottom of the zoom window, we have the Security tab. Let's have a quick look in this tab here and see what this entails. As a host. You have a lot of great controls over your zoom eating. So on security, we have the ability to lock meeting. Now what that means when we click that is no one else can join the meeting. So let's say you created the meeting. You have ten participants in the meeting, and you don't want anyone else to join in, then you can lock the meeting so it doesn't matter who has access, who has a meeting cold or link no one can join is when you're documenting. Now I'm going to unlock the meeting for now so new participants can join. Okay, on the Security tab, again, we have the enabled waiting room. Now I've disabled that. Basically, what that means is if I locked the meeting and no one could join and someone I tried to join, they couldn't get in. What happens is they end up joining a meeting room. It's kinda like a limbo between not being in the meeting and being in the meeting there kind of in a waiting area until the host initiates and begins to meeting. So okay, so I'm just going to enable that again by default. So that's all cool. Here's a great one. You can allow participants in your meeting too, share your screen, which I have disabled. You can allow them to chat, renamed themselves and unmute themselves. So didn't want, let's just have a quick look at the participants and we'll jump back into security in one moment. Now, in the participant screen, we have a couple of things going on here. On the right hand side, we have the list of participants. And as you can see, Kevin is the host, which is me. And I can move myself in the meeting and I could un-mute myself. If you had lots of participants in your meeting, they would all show up here along the right-hand side of your screen. So you have the option to hover over our participant and mute them and apply more settings to them, like renamed them on edit our profile picture. And you also have the option down here on the bottom to invite mute all. And you also have some of the security settings that we were talking about earlier here as well. So you can ask all to unmute by clicking particular buttons here. You can mute participants upon entry, which is very useful. So if, if, if participants are joined in the meeting and their microphone is on by default, you can have them Muses as soon as they enter the meeting by default, which is very useful. Like imagine if you were teaching a classroom of Turkey kids, you know, and for a school. And they all joined day and imagine the noise and the chaos and the shouting at each other. You can have them muted upon entry. And and also what you can do going back to our security tab here, is you can allow participants to not be able to unmute themselves. So I don't have to double negative. But if I uncheck this here, it basically means that once I'm use a participant or music, they can unmute. So let's say if they start unmute themselves, making jokes or whatever, you are basically blocked the participants from unmuted themselves by clicking on this one. You can stop them from renaming themselves. And you can stop them from joined into the Chat which is here as well. So I mean, if you needed a full control over the classroom, there's some great Settings here that you can do to control the participant's actions. Okay? Now, just in the participant section again, you can click it to hide it and click it to expand this. As you can see, I'm doing there. Over we go back to the more settings here in the Participants section. So we can mute them upon entry. We can allow participants are mute themselves, play a sound when someone joins or leaves. So there's a little digging and it'll jingle when someone joins the meeting or leaves the meeting. And we also have allowed participants to rename themselves, which we looked at a moment ago, lock the meeting as well and enable the waiting room. So you probably notice that some of these settings clash with the Security tab that we're looking at. So you might be able to find the same setting in different places. So that's why I wanted to join these two together. Okey-dokey. So in the next couple of videos, we're going to look at the zoom chat function and go true sharing our screen as well. So I look forward to seeing you in the next video and goodbye for now. 7. Lecture 6 - Chat & Invite Participants : Hey, and welcome back. So in this video we're going to very quickly have a look at the chat function on Zoom. Okay, so on the bottom bar here of your meeting, click on the chat icon with the little chapel bell here. What this will do is open the chat, basically Window where everyone would be able to chat to each other. Now, if you have a large group of participants, sometimes it's easier for someone to put something into the chat rather than trying to unmute and explain your situation. Depending on, you know, if you have slow broadband orders, connection issues, et cetera, or you don't want everyone talking at once. So the chat will appear here when participants begin to type. So for example, I'll type in here, hello, and it'll show up here as well. Okay, so this is the chat window and this would be the list of participants. So we can hide the participants again, like we did earlier. And we can click on this to have the participants here and the chat down here. You can see that we can also close and minimize the participants window and reopen it again by expanding us. And we can completely remove it if we wanted to as well by clicking cloves. And now it's only the chat that's visible. Now, if you had lots of participants chatting in here, you can also add files, you know, so let's say you want to add something from Google Drive that's easier for people to access Dropbox or OneDrive, or if you wanted to upload a file. So let's say if you're saying starting the meeting, teaching a class, for example, or having an agenda for the meeting. And you have a PDF file that you'd like to give everyone. Sometimes you can email everyone separately before to meeting, or you could also add the file here, okay, and just a quick look at participants again. Now there's a lot more settings in the chat window we can look at by hovering over the three dots here. You can see we can save the chat in the meeting and we can also have participants can chat with no one. They can chat with the host only, which means if they enter something into the chat, you are the only person that can see it, u and then, so that way it's kind of a one-to-one chat. Everyone pub publicly can see us and everyone publicly and privately. So denote at the moments, participants can chat with no one. That means the chat is disabled and you can turn it on then for everyone publicly, if you want a group chat to go on as well. Now, I'm not sure if I looked at it in the last video and I made a big mistake if I left it out. But just in the participant's window we have open. I completely forgot that we can invite people. Had after looking at participants in the last video, you can invite people here by clicking the invite button, ok. So when you click invite, you'll have a list of contacts available if you have any in your zoom count. And you can also invite them by email as well, okay? Now, there are other things you can do here, which means you can copy the invite link and you can copy an invitation. Okay, so let's say if you copy the link, It's been copied to my clipboard. It's the same as holding command C or control C. And this way you can private message people refer to meeting or send the mass email with the link. And then you can also enter the meeting pass code here as well. So make sure you shared meeting passcode as well. So this way, if someone has the link, then they entered a meeting passcode into that link as well, and they'll be able to join the meeting. So that's how you would invite people to your meeting. So you can do it one-to-one or send a mass email to everybody as well. So it's very straightforward to invite people to your meeting. Okay. I've got I covered that. Sorry if I didn't cover that in the last video when I was looking at participants, but we got there anyway. So just to wrap up this on chat, Yeah, we have our settings here, we have our file here, and that's really everything we need to look at when it comes to chat. It's a very useful way to message everyone in the group. So thanks about, in, in our next video we're going to have a look at the Screenshare option and the white board. So I'll see you then. 8. Lecture 7 - Screenshare & Whiteboard: Hey there and welcome back to the next video in this course. On this video, we're going to look at sharing your screen and also the whiteboard to function as well on zoom. So I hope you're enjoying the course so far, and I hope you're finding some very useful information from it and you're getting more comfortable with zoom as we go along. We're not quite finished yet. We have a few more things to look at. So stick in there. We're doing a great job. I believe in you. And we will know more about Zoom than we ever did before, but in the discourse. Okay, so, right, let's jump right in. So to initiate or to enable the Screenshare option, we can go to the bottom toolbar on our zoom window. And here we can select share screen. So we have lots of options here for sharing our screen. At the moment, I have two monitors on my computer so I can select one or the other to share that. Say something on my screen if I'm showing to class or the Zoom meeting how to do something, or if I want to show a presentation or video or anything like that, there's lots of different options you can select here. Instead of sharing the screen, you can select an open program like Chrome for example. I could share that window or let's say the Finder window on my Mac and Windows, you'll have very similar options as well. Let's say if I was sharing my screen and I wanted the meeting or the Zoom meeting to hear the audio from, let's say a presentation. There's a button down here on the bottom that says share computer sound. So you would have to enable that. So just be mindful of this. Okay. Open the top here we have some options as well. Currently we're looking at the basic options and there are advanced options too, such as slides is virtual background. If you want to try that out, things like content from a second camera might be useful. So if you have a second camera attached to your computer, you could show like a tutorial on something while you're showing your face as well as the second camera. And we also have the file's option. If you'd like to present something from files, do not like something on Google Drive or Dropbox. So let's pop back to basic and why we're here, we're going to look at the whiteboard option, okay, select whiteboard, so what's highlighted? And then to share a whiteboard which your Zoom meeting, you will click the Share button here. Okay, so it says you are screen-sharing here, the top right, as you can see, things have moved around a bit. I made a face here earlier, but what I'm going to do is hover over this and click Clear all drawings. So I'll just tasting this before we were doing this to make sure my video is working, but you could see my great art. I'll even make it on, on there. So as you can see on the white board, we have some options here. So we have the option to draw, which I was just doing there. So, you know, maybe some eyebrows and some ears. This is my this is my Microsoft Paint. Two years going back to me, you can see how much of advanced we have the option for text here as well. So you can denote type in some text. This is text. Do you know we have some options for stamps like, you know, you know, things here like look at this and denote different options here as well, like disguise, very confused. Some spotlight, a razor that say you want to erase something, different colors and line widths and fonts and all this kinda stuff. Okay, it's very straightforward. Little whiteboard. Maybe if you're working with a younger class or a teaching like children or something like that. This might be very useful for you to show them something in a creative way, I guess. And that you can have the option to clear and save here as well. And as you can see, it says, we're screen-sharing. This is the normal toolbar that we have in the meeting. It's kind of just hovering right now. And as you can see on the right hand side, you have your camera view as well. So you're kinda, this is what you looked like as well while you're doing us too. If you're getting an option here saying your screen, your screen sharing something else, you have the options that clicks up on that and to resume on this. Okay, but for now it says your screen-sharing. So that means you're good to go and you have the option to stop sharing as well, okay? You can also pause the share and resume the share. And there's some more options here as well. And what you can do then if you're finished screen-sharing is stop sharing right here and your back. Okay. So that is the Screenshare option. I would suggest playing with us, just play with it and have as much fun as possible. And you'll get used to it no time. Practice makes perfect genome. That's what they say. So cool. On the next video we're going to look at recording a Zoom meeting and maybe some thing on the reactions and look forward to seeing you then. 9. Lecture 8 - Record & Reactions: Hey there and welcome back to the course. So in this video we're going to jump into Zoom recordings very short. I quickly, it won't take us too long to have a look at it. And maybe some things on reactions as well. So as you can see on the bottom toolbar over meeting, we're working left to right and up next we have the record option. So if I select record, it's beginning to record the meeting. On the top left hand side here you have recording a pause button and a stop button, ok. And down here as well, you also have the same options. So what this is doing is it's going to record the video meeting. Let's say if I need it for future reference or if I want to reuse this meeting in the future that say is revision material or something like that. And when it is stopped, it will become saved in a local folder on your computer, gets saved just for you for handy reference. Now you can pause the recording and say if you want to take a break from recording this, let's say you don't want to include something and you can resume just like that. And as you can see on the participants window, we have digital recording icon next to our name. Now if I want to stop recording, I'm gonna hovered over the stop button and I'm going to click stop recording like this. Ok. So that's recorded, that saved, that's ready to go, and that shows up in the Documents folder on your computer might be slightly different for the Windows users. But this should go to a local file or document folder where your zoom items are kept. Excellent. So that's how you record a meeting. And when you want to give a reaction that say you have a reactions icon here. And you can put these things in the shop next to your video. So let's say if you have lots of little boxes on the screen, because when you have lots of participants, they all show up at the same place. And if you say, hey, is everyone okay with this, everyone can click on the thumb icon. And if someone's not okay with it, they can maybe do this like, oh, I'm not sure what's happening. And that's really cool as well. And as a participant, they also have the option to put their hand up if they have a question, and usually that will appear right next to their name on the participant's view as well. So that's just a quick look there. And as you can see, that's pretty rock and roll. Just one more, one more thing I guess is to enlarge this. So there's things here you can click on full screen. And I probably should have been doing this for the entire tutorial, but it might be a bit too big, maybe icons are too small for the recording of this video. So I wanted to make it a bit easier to look at. And if you hover to the top right, you can exit full screen as well, just like that. So that's something that's cool too. And one more thing. On top left hand side you see this little shield. This is your meeting information. So it'll give you the meeting ID of this particular meeting, the past code, the URL. I won't be using this anymore. So if you try and join this, I won't be here and all this sort of stuff as well. Okay, so this is cool. Just for handy reference, you can access that there as well. Excellent. So I look forward to seeing you in the next video where we will look at scheduling a Zoom meeting and get it, we'll get a bit more organized with how we plan our meetings for the future. Okay, so I look forward to seeing you in the next video and bye for now. 10. Lecture 9 - Schedule Zoom Meetings : Hey there and welcome back to the next video in this course. On this video, we're going to look at scheduling Zoom meetings. Now I wanted to start this video with the meetings still active because I forgot to show you one thing which is how to end the meeting. And I know it's very straightforward, but I'd said I'll show you anyway. If you hover over the end button which is right here, you would end your meeting. So I'm just going to switch this off now so I'll talk to you soon and you get to end meeting for all and leave the meeting. What I'll do is I'll end meeting for all. Okay. And what it does now, right? Is we have a recording and it's recording, it's, it's being converted. And that's when we click the record button. It's now converting that recording. Okay. So it's taking all the information we needed and from furtive recording option that we looked at. And you'll notice here, I know I have it here showing up in a different window, but it actually opened up automatically the folder that held that recording. Okay, so that's very useful too. So you'll find your audio here for video and you'll find the actual video as well. So as you can see there, it's recorded in the meeting and it's showing different things as a cell. That's pretty cool. Okay, so if you want your meeting for playback, You can click on that for later. Okay, so jumping into scheduling, scheduling the meeting, I should say. I'm going to do it from the zoom up that we have. Ok, you can do it from the browser window as well, but just using the zoom app, we can schedule a meeting here as well. So hover over the schedule button. And then we open the window for some options so we can call it, you know, Kevin zooms, Zoom meeting. I think it's pretty, pretty cool name, so I'm gonna leave that the way it is. But you could call it something like, you know, biology class or morning business meeting or anything you'd like. You can set a time and a date. So let's say I'm going to say tomorrow on a Sunday at four PM, I'm going to leave it the default. Let's say it's only a 30-minute meeting. I can make it a recurring meeting. Okay. You can also set the time zone. So I'm just gonna click that and make that a recurring meeting as well. Actually didn't want to leave that off. I leave that off for now. Meeting ID would have it generally generated a meeting automatically. It can also use your personal meeting ID. Remember, we had a personal meeting earlier on. So this is like a room that every user is given. This is my test account, so this will never probably be used after this meeting. But we can have a generate automatically as well security that's the past coach to get into the meeting. So when you generate it, you can also create your own password by removing this and put in something else in there. And we've enabled the waiting room as well. So if the host hasn't joined the meeting, but the participants joining before to host, there'll be part of the waiting room so the meeting won't begin without the host basically. So that's okay if people want to join a bit earlier. By default, the video for the host will be on. And by default the video for the participants can be on or off as well, which is kinda cool. So you can turn it on or off there. You can have the meeting shop and certain calendars. I'd have a joint my Google Calendar which I connected with my zoom account. If we click on advanced options as well, we have some cool things here. Enabled, joined before host. I'm going to leave that if turned off because I wanted people to wait for me to join before they join, I'm gonna mute participants upon entry. Okay, so that means if I had a classroom for the students, they would all be muted when they joined the meeting. And I can also have it set up to automatically record to meeting on the computer. So earlier when we clicked a record with to manually click it and manually unclicking, this will begin recording the meeting immediately, which is pretty cool. Okay. So that's something you can do also. And I'm just going to uncheck that. So there we go. I think these settings are pretty cool. I'm going to click Save. So that's our meeting scheduled. Ok. Currently it won't show any upcoming meetings today because we scheduled that meeting for tomorrow. But if I hover over to the top here, we have some options. You should really look at it too as well. We have a chat option, so you can have chats with specific people. We have the meetings option. And as you can see, even though we couldn't see our scheduled meeting here, we can see it under the meetings option. So on the left-hand side we have our personal meeting room ID. And look down here we have the list of upcoming meetings, and I only have one meeting at the moment, which is the one we just created. Kevin's zooms the Zoom meeting, which is a crazy name. But this says the date and the time, et cetera. And that's the thing that I can start from. I can copy it invitation, I can edit or I can delete us, but this is how I would start that meeting. So if I came in here at dinner for 25 and I wanted to start this meeting, I would open up the zoom up, go to my meetings tab, click on my meeting and click Start. Ok. You can start it earlier or later. This is kind of just a starting time to remind everyone when to have it. You can start a meeting before to starting time also, and you can continue it after finishing time two. Now, if it was Sunday, let's say if it was the correct day, the median would also show up here on the homepage, so I wouldn't have to click into that tab. So because I scheduled meeting for tomorrow, it's not showing, but if the meeting was today, it would show open list here as well, which is pretty cool. Okay, so that's everything we really, we need to know about scheduling and zoom eating. It's very straight forward. You can do that also on the website where we collect where we selected host a meeting. There's also an option that says scheduled a meeting other website and the same options appear. So it's pretty cool like that as well. Okay, so that's really everything we need to know about Zoom and how to use Zoom. Hope you found this course useful. I hope it helps you jump into Zoom, whether you're using it for work, personal use, or teaching a class, or even if you're a student, this is how you would set up soon for yourself or participate, et cetera. I'm just probably going to make one more video as a conclusion to this course. But thanks a million for taking this course, and I look forward to seeing you in the next video, and best of luck, using zoom. And I hope you get great use out of it. It's such a great cool tool. And yeah, I'll see you very, very soon. 11. Course Conclusion: Thanks a million for taking my course. I just wanted to make this quick video to say, thank you. I hope you got great use out of the course and I hope you learned a lot more about zoom in 2020. If you would like to leave a review on the course, that would be much appreciated. And if you have any feedback to help improve the course, I'd also appreciate that as well. I have many other courses on my profile unrelated to Google products, such as using Gmail Calendar, Google Drive, Google Meets, which is another video conferencing software. So if you're not sure about using zoom, you could also check out my, MY course as well. Thanks a million anyway. And I hope you get great use out of this tool. And I look forward to seeing you in the next class. Bye for now.