Work Smarter, Not Harder: Productive Time Management | Michele Poff, PhD | Skillshare

Playback Speed


  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x

Work Smarter, Not Harder: Productive Time Management

teacher avatar Michele Poff, PhD, Communication Expert

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

20 Lessons (35m)
    • 1. Promo

      0:43
    • 2. Intro

      1:21
    • 3. 2. Multi-tasking

      1:10
    • 4. 3. Push yourself

      1:00
    • 5. 4. Work with your best hours

      1:20
    • 6. 5. Procrastination

      1:32
    • 7. 6. Time blocks

      1:04
    • 8. 7. Email

      2:34
    • 9. 8. Clients

      2:12
    • 10. 9. Technology

      0:57
    • 11. 10. Rewards

      2:29
    • 12. 11. Time limits

      3:27
    • 13. 12. Related tasks

      2:29
    • 14. 13. Nonwork time

      2:06
    • 15. 14. The learning curve

      1:30
    • 16. 15. Reinventing the wheel

      1:01
    • 17. 16. Relax!

      2:16
    • 18. Conclusion

      1:19
    • 19. Exercise 1

      1:59
    • 20. Exercise 2

      2:55
  • --
  • Beginner level
  • Intermediate level
  • Advanced level
  • All levels
  • Beg/Int level
  • Int/Adv level

Community Generated

The level is determined by a majority opinion of students who have reviewed this class. The teacher's recommendation is shown until at least 5 student responses are collected.

308

Students

--

Projects

About This Class

Most of us can think of really good reasons to get our work done faster. Maybe we want to do more tasks and earn more money, or maybe we want more free time. Either way, if you would like to improve your productivity by streamlining your work day, this course is for you!

Packed with useful tips and strategies for maximizing your time and minimizing your effort, this course is a must-have for anyone who wants to increase productivity and get through their work faster.

The content for this course comes from trainings I've taken on time management (in the legal field, where time is literally money since attorneys bill by the hour) in addition to strategies I've discovered for myself along the way to maximize my production while minimizing my efforts. Together, this course is a concise powerhouse of useful tips to help you strategize your work day and your working life for optimal productivity. The tips are simple and easy to employ, and strategies are provided to help you incorporate the ones that may be more difficult for you such as putting an end to procrastination! The course is short because it doesn't need to be any longer than it is. I'm interested in saving your time and mine, and in creating such a short, concise course I'm working smarter, not harder, and allowing you to also work smarter, not harder, by not wasting your time drawing it out any longer than it needs to be. In just 30 minutes, you'll discover a range of tips and strategies that will help optimize your productivity, freeing you up for more earning capacity or more play time, or both!

I've been able to develop extremely productive strategies that have enabled me to both take on more work and increase my earnings, as well as increase my free time. When you are super productive with your time and energies, you truly can have it all! This course provides you with the insights that will help you maximize your productivity by showing you how to use your time wisely and well.

The small investment you will make in this course will pay off for you for years to come. You'll be able to take on more tasks than your colleagues, which will impress the bosses, and you'll be able to have more free time to enjoy. In short, you have nothing to lose from this course! But, so much to gain.

So join me now! Let me share with you the strategies, tips and techniques that I've been using for many years to streamline my own life, and let me help you, too, work smarter, not harder.

In this class you will learn to:

  • Optimize your productivity
  • Take on more tasks, improving your reputation and increasing your earnings
  • Enjoy more free time

Prerequisites

  • Bring an attitude of eagerness for improved productivity, and willingness to incorporate the strategies offered

Best suited for

  • Best suited for those interested in increasing their productivity
  • Good for those who want more free time
  • Perfect for those who want to get their work done more quickly
  • Great for those wishing to have more time for additional tasks
  • Ideal for workers wanting to impress their supervisors by completing work quickly and taking on more work
  • Not suited for those who don't want to make any changes in their daily routines or approaches to tasks

Meet Your Teacher

Teacher Profile Image

Michele Poff, PhD

Communication Expert

Teacher

Hello, I'm Michele. I have a PhD in Communication from University of Washington, MA in Applied Linguistics, and BA in English from UC Berkeley. I have worked with communication and language, studying and teaching, my entire career.

After a rewarding career in academics, today I offer courses to the general public. My aim is to help people improve their lives with very small, yet quite effective adjustments in their communication. Most of my courses are firmly rooted in scientific research.

With my courses here on Skillshare, it is an honor and a privilege for me to be able to help people all over the world to live happier, healthier, more peaceful lives. I hope that I can help you too!

See full profile

Class Ratings

Expectations Met?
  • Exceeded!
    0%
  • Yes
    0%
  • Somewhat
    0%
  • Not really
    0%
Reviews Archive

In October 2018, we updated our review system to improve the way we collect feedback. Below are the reviews written before that update.

Why Join Skillshare?

Take award-winning Skillshare Original Classes

Each class has short lessons, hands-on projects

Your membership supports Skillshare teachers

Learn From Anywhere

Take classes on the go with the Skillshare app. Stream or download to watch on the plane, the subway, or wherever you learn best.

Transcripts

1. Promo: Welcome to this course on working smarter, not harder. This course will help you improve your productivity. I give you tips and techniques from many years of strategizing myself and from trainings that I've taken. I'm Dr Michelle Pa. Some of the lectures include tips on focus, multitasking and procrastination. Whether you would like to finish your work sooner and have more time for other tasks or for free time. Or maybe you're overwhelmed by the amount of work that you have. Either way, this course is for you. Come on in. I hope to see you there. 2. Intro: Hi, I'm Dr Michelle Pop. I have spent my entire adult life looking for ways to work smarter and not harder. The's air strategies that I've developed because I had a lot of work to dio. I've always been a full time student, and I had to support myself, so I had to find ways to balance these. Also, I've worked in jobs that were extremely demanding, and that gave me more work than I could actually reasonably do in the amount of time that I was given. So I had to find ways to strategize, to get my work done. Today, I still practice these techniques because they allow me more free time. Fortunately, this course is all about the tips, techniques and strategies that I've developed and that I use on a regular basis. Today I bring them to you. I hope that you enjoy them to If you are looking Teoh, minimize your workload. Streamline your workload, have more free time. Get your work done faster, have more time to doom or tasks and make more money. This is a great course for your You're in the right place and you've made a great decision to join. So thank you. Thanks for joining me. And I look forward to working with you. 3. 2. Multi-tasking: another important point to working smarter and not harder is to avoid multitasking. Nobody really multi tasks as well as they think that they dio Multitasking is sort of it's not really true. What we actually do is we work on one thing and then another thing, and then another thing. We might have three things or five things going on at the same time. But that doesn't mean that we're doing any of them well, So if you want to maximize your time and your resource is don't multitask. That is a waste of your energy. When you try to do that, your brain has to switch very quickly in between tasks. That means that you don't have much time to focus very much on what it is that you're doing at any given time because you keep switching. So what you want to dio is don't multitask. Do one thing. Do it well, do it completely and then move on to the next thing. Get multitasking out of your head. It is a waste of time and energy 4. 3. Push yourself: Another tip for working smarter and not harder is to push yourself. Push yourself to do repetitive tasks faster. If you have to do a lot of reading for your work, push yourself to read faster. If you have to do a lot of writing, push yourself to write faster typing. Push yourself to go faster. Push yourself to increase your speed. When you conduce your tasks faster, you get them done faster. This increases your productivity down the line. You will find that you whipped through tasks faster than any of your colleagues to their surprise and maybe even yours. But when you do something repetitive, Lee in this way you get really good at it. So push yourself to go as fast as you can, still maintaining quality and efficiency. But go quickly through your tasks. Push yourself to to be faster. 5. 4. Work with your best hours: another really important point toe. Working smarter and not harder is to work with your internal cognitive resource is wherever they are at that time. This is so important. For example, many people are very clear in the morning and maybe even at night, and not so clear around three o'clock. PM I personally have my sharpest hours. First thing when I very first get out of bed and later on in the evening, I could be very productive as well. After maybe about eight PM We all have different internal clocks, so what's really important for you to do is to identify when you are clearest and sharpest . That's when you want to do your hardest and most demanding tasks, because that's when you have the fullest resource is, and your mind is freshest. Don't try to do your hardest tasks. When your mind is half asleep, you're not going to do a good job. You're gonna have to redo it, and that's a waste of time. Any time you have to do anything more than once, you're wasting your time. That is not working smarter. That is working harder, so work with your internal cognitive resource is figure out when your clearest hours are and do your hardest tasks. At those times 6. 5. Procrastination: this lecture is another important one. Some of you are gonna like it. Some of you are not going to like what I have to say here. But a really important piece of working smarter and not harder is don't procrastinate. Procrastination kills your productivity. Why? Because you have everything to do at the last minute. But the thing is, you don't just have one thing to do with the last minute. You also have all of these other things going on that need to be done. So you're trying to push to get to meet a deadline at the last minute and at the same time , you have a backlog of tasks that you have to perform. So you're stressed because you have a deadline right there. And when you're in that kind of stress, you can't focus clearly and relaxed and do your best work. So procrastinating actually hurts your productivity. It doesn't help you work smarter. It makes you work harder. You're stressed, you're productivity declines, and chances are you're either not going to do very good work, or you're gonna have to redo it because it's not very good. So those of you procrastinators out there I'm sorry. If you want to increase your productivity, give yourself. Maybe give yourself your own deadlines a week in advance or two weeks in advance or five days in advance, whatever it might be. But don't procrastinate. Break that habit. It's not helping you. 7. 6. Time blocks: on a daily basis. There are quite a few things that you can dio to incorporate into your routine to increase your productivity. One of those things is to block out blocks of time for you to focus and do your work. Clearly. These should be the times when your mind is clearest. As I mentioned in a previous lecture, If you work at home and you have little ones, this might be your kids naptime. Maybe you don't have a lot of control over when these hours are. If you're in an office environment, if you have an office closed the door. If you don't have an office, put in some earphones and let your colleagues know that this is your time to focus. It's very important that you block out these blocks of time so that you can focus and get your work done in order to get to a deep level of concentration. You need some blocks of time to do that, so make sure that you set aside that time for yourself. It's really important to increasing your productivity 8. 7. Email: the topic of this lecture. E mail. You know where you go in for a minute, and two or three hours later you're still there. E mail can be an incredible time suck. It's also incredibly important to today's business world, so the trick to your email is being strategic with it. For starters, do not check your email first thing in the morning unless your job requires that you dio. The reason for that is because once you go into your email, chances are you're going to be there for a while, even if you think it's only gonna be a couple of minutes just to see what happened overnight. Every time I do that, 2.5 hours later, I think, Wow, where to this time go? And that's time that I really could have and should have been spending on something more productive. So be strategic with your email. Don't check it first thing in the morning. Secondly, restrict yourself to check in your email twice a day, maybe in the morning, maybe in the afternoon, but twice a day. And do not leave your email tab open while you're working and you can see every time an email comes in that's incredibly distracting. It brings you to lose your focus, so be strategic with your email, Check your email at times when your cognitive resource is air a little bit lower. When you've been working for a couple of hours and you're tired, that's a really good time to check your email because you're still working. But checking email doesn't require as much thinking as your actual thinking. Tasks do usually, so those are a couple of tips, another tip to your email. Equally important, open it. Read it. Respond. Be done. Put it away. You should never read an email more than once, one time only if you're reading it more than once you're wasting your time. Why would you do something more than once? So get into the habit of reading, responding and being done with it. Put it away. The same goes with letters. It's the exact same thing. Read, respond, Be done. Whatever correspondents, whatever communications you have to do, listen, respond. Put it away one time. Those are some tips to increase your productivity. When we're talking about emails 9. 8. Clients: the next area I want to discuss is your client meetings. The best way to work smarter and not harder when it comes to interacting with your clients is to keep them off of the phone and out of your office. Number one. Keep him out of your office. Make a telephone call if you can avoid the telephone call and reduce it to email. Even better, the reasons for this are many. Okay, so in the first place clients, when they have your full attention, when they're talking to you face to face or on the phone, they tend to think, Oh, I have this person's ear right now and just go on and on and on. That's not a productive use of your time. Also, it requires you to be in a certain place at a certain time, and this involves time in preparation. So whether it's at your office Oh, I have a client meeting. I have to go. I have to stop my work 15 or 20 minutes before I want to, because I have this client meeting not interrupt your workflow, which requires you then to later come back into that project. And then you lose time getting back to where you were in that project before you left for your client meeting. So all of the even if it's a telephone call that requires preparation, you have to be in a place where you can take a telephone call if you're having lunch or if you're in a cafe or something working, that's not a good place for a client phone call. So you have this prep time that you have to keep in mind when you're when you have a client appointment. The best thing to Dio is reduce thes client appointments, toe letters or emails. This allows you to interact with your clients on your time when your cognitive spaces are ready for that kind of interaction. When your calendar is clear for that kind of interaction, when you don't have anything else more important going on instead of plugging that client meeting right in the middle of your best thinking time, so one really good strategy to interacting with your clients. It's to keep them off of the phone and out of your office as much as you possibly can 10. 9. Technology: this lecture is about using your technological resource is wisely. So what I mean by this and for a lot of you, this is gonna be kind of a no brainer. But what I mean by this is that if you are working with technology and it's not functioning properly, your Internet pages air loading extra slowly. Your software is not working right. Your printer is not printing whatever it might be. Don't waste your valuable cognitive resource is messing with technology that's not working like it's supposed to put it away, do something else with this precious cognitive reserves that you have going on and then come back to addressing the technological issues later on. So when you're having technological issues, put that project aside for a minute or that piece of the project and then come back to it when your cognitive resource is air a little bit lower and you have more time to deal with it 11. 10. Rewards: I think you're gonna like this lecture. It's about rewarding yourself, especially you procrastinators. They're gonna like this one. So here's the deal. When you do something that's hard for yourself, give yourself some sort of reward for having done that. Our routines are simply habits. Maybe we developed them because we like them. That's fine, but their habits habits are hard to break. So if you are a chronic procrastinator or you chronically check your email first thing in the morning, you know that these air not good uses of your cognitive space. Your cognitive resource is at that time they're not good for your productivity. They don't help you work smarter. You're working harder if this is what you're doing, so you need to change those behaviors. One really good way to change behaviors is to give yourself a reward. Develop a reward system for yourself. You can reward yourself in any way that you like. Whatever you like. You can give yourself a reward for doing for changing your behaviors. So here are some ideas for rewards. You might, for example, every time that you don't check your email first thing in the morning, put some money in a jar. $5.10 dollars, $20.2 dollars however much it takes to prevent you from checking your email first thing in the morning, and with that jar that you create all that jar of money, you get to do something special. Buy yourself something special. Treat yourself to a really nice dinner. Go on vacation. I don't know. It depends on how much money is in your dar, but the point is that you sort of give yourself this reward. You can also reward yourself with a guilty pleasure. Maybe there's a certain kind of reading material that you don't let yourself indulge in very often. But you can use that as a reward for changing your behaviors, for for creating behaviors within your habits that are productive and that help you work smarter and not harder. So this reward system is really useful and really helpful and actually really quite important to helping you change some habits that you would like to change and that will help you become more productive and will help you work smarter and not harder 12. 11. Time limits: in this lecture. I want to talk about setting time limits for yourself. So what I mean by that is when you have repetitive tasks again, this goes back a little bit to the lecture on pushing yourself to move faster. So when you have repetitive tasks, give yourself a time limit for that task. I have a couple of examples. I taught a lot of university classes, and I did a lot of grading. And because I believe that good writing is important, I assigned a lot of papers. That meant I had to grade a lot of papers, so I could easily spend 45 minutes on each paper identifying all of the strengths and weaknesses very carefully, very meticulously going through every word, every sentence. 45 minutes later, I'm finally gotten through a five or seven page paper that a student wrote, When I have 35 students, 45 minutes of paper, I don't even want to do that math. So instead, what I did is I set myself a time limit and based on the length of the paper, I allowed myself five minutes or 10 minutes per paper. That was it. That was enough time to quickly read through the paper, quickly identify a couple of strengths. A couple of areas for improvement. Mark a couple of grammatical errors makes him good comments. The end. In the end, the student had no idea if I'd spent five minutes or 45 minutes creating their paper because the end result was the same. I found that if I spent five minutes grading a paper, I got the same grade. I came to the same conclusions as I did when I spent 45 minutes grading a paper. So I set these time limits for myself, and I worked through my work very quickly, and I watched the clock I time to myself, and I made sure that if I was getting stuck on a paragraph are stuck on a part. Michelle, Move on. You have to move on. You're running out of time. So that helped me really minimize my time commitment on this task. That was not very fun. Another time that I used this technique was in graduate school when I had to read a ton of research articles. These research articles were thick. They were dense, they were abstract that were heady. They were hard, really hard, and I found that the more deeply I read the article. Actually, the less I understood, because these articles are very detail oriented. So I gave myself a time limit 30 minutes and article every minute. Every article got 30 minutes. At the end of 30 minutes, I was done. I watched the clock. If I was at 25 minutes and I was still in the first half of the paper, I needed to move a lot more quickly. This in this particular case, that helped also because it allowed me to skim the main ideas from the paper instead of getting bogged down in the details. So that was useful for me in that way also. But in general, the time limits and the setting the time limits really, really helped me. It helped push me to be faster, which I talked about in a previous lecture, and it helped really minimize my time. It definitely helped me work smarter and not harder. So set yourself some time limits on these tasks that you have to do repeatedly that are really time consuming tasks, and you'll find you get through them a lot more quickly. 13. 12. Related tasks: in this lecture. I want to talk about streamlining your processes in doing similar tasks at once. That is, if you, for example, if you're checking your email, do all of your email at once. Don't do a little of it now in a little of it later. Don't leave it open. Do it. Finish it. Close it. Be done. If you're paying bills, pay them all at the same time. If you're writing correspondents do it all at the same time. There are a couple of reasons for this in the first place you're in that head space Once you're in that head space, all of these tasks just sort of flow because you're already there. So if you get out of that head space to go do something else a different kind of project. When you want to come back into that headspace, you have to readjust. You have to take some time to get back into. Now, where was I? And you all know this every time you leave a project and come back to it, that's what happens in my own personal work. I use this all the time. I do a lot of editing. I do a lot of academic paper editing. I do dissertation editing. It's very important to me to do it all in one sitting. I will edit an entire dissertation in one day, because if I do half of it today and half of it tomorrow, tomorrow I have to go now. Where was I and what happened in the first half of this dissertation? That's not a productive use of my time. Instead, I go in and I stay there until I'm finished. That's a really productive way to use my time. So you really want to do these similar tasks all it wants? Don't be interrupted. Most importantly, don't leave it and try to come back to it because that's not a productive use of your time . Also, you're more likely to make mistakes when that's what you're doing. Because you do the first half, and when you come back for the second half, you go Nowhere was I. I think this and I think that Oh yeah, and you don't want to redo the first half of the work. Obviously, that's not a productive use of your time, so you just try to remember what happened and where you were and what was going on in that first half and you're not gonna remember it 100% accurately. You're just not because 100 conversations have happened in the meantime, So it's really important to do whatever you would ever task you're doing, get in there and do all related tasks at once. 14. 13. Nonwork time: this lecture is about spending some of your non work time thinking about work. I don't mean become a workaholic. That's not what I'm getting at here. I do not. I definitely do not want to encourage you to spend all of your waking hours thinking about work. That is bad news. What I do want to say is to gently allow yourself to think about work. Think about your problems that you're trying to solve organization. Think about different aspects of whatever project you're working on gently in your off time and by your off time. I mean, while you're commuting while you're in the shower while you're walking from your car into the office while you're walking. Between meetings are the launch or whatever it is that you have to dio spend some of that time gently processing the projects that you have in your mind. There are a couple of reasons for this in the first place. It allows you to problem solve when you're away from your desk, so that when you're at your desk, you don't have to spend that time there. It's already done in the second place. Your brain doesn't work on the time clock that you tell it to. It works on its own time. So when you gently allow yourself to think about and process, you're your problems that you're solving, or whatever it is that you're working on at the moment when you allow yourself to gently work on those all the time, really great ideas can emerge in the shower well during your commute because you're gently thinking about it. You're not forcing yourself to think about it. So I recommend that you spend some of your non work time thinking about work, these problems that you're solving, organizing, that sort of thing, not all some. 15. 14. The learning curve: this lecture is about the learning curve. Whenever we do something new, there's a learning curve attached to it. By that, I mean, it takes us a while to learn how to do this new thing. So you want to keep that in mind whenever you're presented with an opportunity to do something new. If your plate is already full or overly full, it's not a good idea to take on something completely new that has a learning curb along with it. Instead, take on a project that you already know quite a bit about it. Not It might not be as interesting for you, but it will help you with your productivity, and it will help you with your sanity. It will help you get the project dunmore quickly because you're avoiding, they learn, incur when you have more time in your schedule on in your life. That's a really good time to take on really new projects with a learning curve, even a steep learning curve. So just be strategic about the projects that you take on and think about. How new is this to me? How foreign is this to me? And if it's not very well known to you and you have a lot else happening in your life. Maybe it's best to avoid that for the moment. Keep the learning curve in mind whenever you're taking on a project. 16. 15. Reinventing the wheel: this lecture. It's about reinventing the wheel or, more appropriately, not reinventing the wheel. What I mean by that is that whatever it is that you're doing, it's been done before, at least similarly, so you don't want to start a project any project? Really, if you can, from scratch, find a template, find a sample, find something that you can tweak to your own devices to your own purposes. This might be work that you've done before. For another client. It might be work a colleague has done for a client. Or maybe you even find a template on the Internet. But whatever it is that you're doing, don't reinvent the wheel. That's not a smart use of your time. Take advantage of the resource is that are out there and the work that's already been done . And bring that to your current work that will help you get through it much more quickly. 17. 16. Relax!: this lecture is about relaxing. Relax. Ation is really important to your productivity. If you try to make your mind be on at all times, your productivity is going to take a dive. You have to have down time. You have to. You have to give your mind time and space to shut everything else out and to just be present in the moment and just be living your life. You have to. If you don't do that, you develop fatigue. You're not productive. You have to redo your work because your work is not very good. You need to come out it fresh. The only way that you can come out your work fresh on a regular basis is if you allow yourself time to relax. You might notice that in the lecture where I talked about thinking about work in your non work time, I did not say Think about work while you're exercising, because I believe that exercise is your time and it's really important that you take this time for yourself. Exercise, meditation, time with your family and loved ones. All of this is really important to helping you be a healthier person, so this relax ation. Time is really, really important along those same lines. When you're tired, you need to stop working. You get to a point where you just can't be very productive. The work that you do is not very good, which means you either turn it in. Not very good. That's not good. Or you have to redo it. Also not good. So you want to make sure that you stop working when your mind says I can't do this anymore ? I need to rest. So take time for relax ation and stop working. When your mind tells you to both of these, it might seem a little bit counterintuitive, right? But this will help you be more productive in the times that you want to focus because your focus is so sharp because you're coming at it clean and clear, so make sure you relax and take time for yourself. 18. Conclusion: there you have it. Tips, techniques and strategies straight from my own treasure chest into your hands, thes air. All of the tips, techniques and strategies that I've used to help streamline my work today they allow me a lot more free time to enjoy my life and do the things that I really want to do with my time . Instead of spending all of my time working. I've developed these strategies and I've employed them over 20 years of work. Today I work extremely quickly. My colleagues say, Whoa. How do you get through that so fast or Wow, how do you take on so much? How do you do so much work? This is because I've been working on these strategies for a long time and today I've just given them to you. My hope is that you two will have a richer life. Ah, more fulfilling life. Be able to make more money, be able to have more free time. Whatever it is that you want to do with this extra time that you have now that you know how to streamline your life a little bit better and strategize your work how to work smarter and not harder. I hope that you enjoyed this course. Thank you for joining me. 19. Exercise 1: Okay, Now I want to talk about some exercises. It's really important in order to help strategize, to improve your productivity, that you think about where you are and look at where you are and look at where you want to be. So the first exercise I would like for you to dio is make a list of the tasks you dio and the start and end times of those tasks. While you're in the process of those tasks on Lee, do the start and end time. Start time and time task later on. At the end of the day, you can do the math and add up all of your hours. I wouldn't add in minutes if I were you. I would do maybe tense of the hour because that's enough time to see where your time is going. We'll get your strategies. Look at how you're spending your time. Take a look at that study it figure out where you can streamline where you can cut. Maybe you did some emailing too many times today, or maybe you did some reading in the morning and in the mid morning and in the mid afternoon that you could squish all into one time block. Maybe you did the same task several times that you can put all together. Maybe you're spending too much time on one task. These are the kinds of things that this exercise is designed to help you identify and bring out. So the first exercise is to make a list of all of the tasks that you do. Where does your time go? It's a little bit like looking at your budget, your monthly financial budget. You know what the bank gives you are Quicken or QuickBooks that tells you where your money is going. It's the same kind of thing. Where is your time going? And importantly, how can you minimize your time? Streamline your time so that you spend less time doing these tasks. That's what this exercise is designed to help you discover 20. Exercise 2: This next exercise is a little bit more challenging in this exercise. I want you to think about the most challenging tasks that you have to do. What are the three hardest things that are on your work plate today? The three things that are hardest for you, that demand the most cognitive energy the most thinking, the three things that make you have to think the most and think the hardest. What are those three things? Also, look at the other end of that. What are a couple of things that are pretty easy for you? You can do them when you're tired. Look at those things, all right. The next piece of this exercise is to this is a little bit harder is to identify the times a day when your mind is clearest and when it is least clear, this might not be something that you can do right now. This might be something that you need to develop over a period of time, a week or two, where you can identify the times of your day when your clearest, sharpest and most focused and the times of your day when you're would rather take a nap. your you're kind of spent your a little bit lethargic. Your brain's not. It's a little bit numb. Your it's just not very sharp. It's really important to identify these times of your day, and I can tell you this because everyone's different. So it's important that you identify your clearest thinking time and you're released. Clear thinking time. That's part two. Part three of this, you might have guessed, is to match your clearest thinking time with your hardest tasks. You want to do your most difficult tasks when your mind is clearest and you want to do your easiest tasks when your mind is least clear. If you try to do your hardest tasks when your mind is least clear, it's gonna take you forever. It's not gonna be good quality work. You probably will have to redo it. None of that is productive. None of that is working smarter. That is all working harder. Plus, you're stressing your brain because you're trying to force it to do something that it's not really doesn't really want to do right now. So it's important that you recognize and identify the times of day that your clearest and most focused and put your hardest tasks in those times. Identify the times of day that your weakest and restful ear and put your easiest tasks in those time blocks. This is a really smart way to structure your day and work with your internal clock. Good luck.