Utilizing Google Docs | Matt Cole | Skillshare
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36 Lessons (1h 23m)
    • 1. Introduction

      1:52
    • 2. Signin

      1:58
    • 3. Saving & Accessing a Doc

      2:38
    • 4. Navigating Google Docs

      3:55
    • 5. Formatting Text

      2:50
    • 6. Using & Creating Styles

      3:18
    • 7. Paint Format Tool

      1:31
    • 8. Lines, Footnotes, Page Breaks

      2:35
    • 9. Headers & Footers

      2:08
    • 10. Page Numbers

      2:16
    • 11. Table of Contents

      2:47
    • 12. Page Margins

      1:11
    • 13. View Options

      2:18
    • 14. Insert, Resize & Crop Image

      3:16
    • 15. Image Placement

      3:00
    • 16. Creating & Inserting, Google Draw

      5:45
    • 17. Insert a Drawing in Header

      1:24
    • 18. Inserting Table

      1:00
    • 19. Table Options

      1:38
    • 20. Resizing Table

      1:42
    • 21. Formatting Table Cells

      2:15
    • 22. Inserting & Deleting, Rows & Columns

      2:28
    • 23. Copying, Renaming & Moving a Doc

      5:25
    • 24. Delete & Restore Doc

      1:52
    • 25. Downloading Doc

      1:24
    • 26. Working with Prior Versions

      1:55
    • 27. Including Addons

      1:08
    • 28. Explore Feature

      1:26
    • 29. Publishing to Web

      2:34
    • 30. Printing Doc

      0:44
    • 31. Emailing Doc

      1:22
    • 32. Sharing Doc

      2:58
    • 33. Editing & Collaborating

      1:07
    • 34. Finding Shared Docs

      1:48
    • 35. Add & See Comments

      2:30
    • 36. Spell Check & Translate Doc

      3:03
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About This Class

Work on your own personal documents, as I show all the tips and tricks in Google Doc utilization.

  • This course is set for the very beginner, while also providing insight in all areas.
  • We start with registering for a free Gmail account to access Google Docs.
  • We will then work on a document, utilizing all areas in distinct videos.

This course is set up to provide the student all available areas of use in Google Docs, the free alternative to other document applications.

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Matt Cole

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Transcripts

1. Introduction: Hello, my name is Matt coal. Here's a little bit about myself. I've worked in information technology for over 25 years. However, my true passion is knowledge base through education and information sharing. I had been a homeschool parent and I have taught other home school children through a class setting in the past. I've also served as a public school board member for five-year term in our local community. This has provided me insight on both sides of the education system. My personal education, and actually it was flipped. First I learned on the job and then only later acquiring a master's degree in information technology. I really like this quote from Jordan Peterson. If you can think, speak and write your absolutely deadly and nothing can get in your way. Interpretation is if the individual can have critical thinking skills able to convey those and additional right into action, then you should not be having anything in your way. But there's an issue to this. Personally, this issue is a failed system in the education as far as providing those critical thinking skills and the tools in order to apply those critical thinking skills. And for that reason, this is one of the courses that I want to actually provide. Here's a listing of the videos included within the course. By the end of the course, you will have a full plethora of information to utilize this application as much and it's needed as possible. This course is set for those that are starting, as well as tips and tricks for those that may not know all of the ends and outs of Google Docs. I want this course to succeed and be informative to you. So of course, anything that you have a question or otherwise, please reach out to me. 2. Signin: They're basically a couple of ways that you can assign end in order to get into the Google Docs. The one way that I showed you was prior video. If you haven't already seen that registering for a free Gmail account, you can jump over there. But once you're inside your Gmail account, these Google Apps icon over here is one way to go into the drive and then into Google Docs. The other way that you could do it is if you wanted to, you could do Google Docs.com, docs dot google.com. And that will also put you into the document portion within the G drive. But I will warn you if somebody else has signed in under another Gmail account, it defaults whatever account is currently on the computer. So if you have multiple accounts on a computer, this may not necessarily work for you. So the safest route is going over here on hitting the Google Apps. And then we have a myriad of icons that will allow us to jump into where we need. We're going to choose G Drive. Once we are in our GI drive, we are presented with the drive over here. And this little icon up here says New. Now you can see that I already have a couple of files in existence. But for the purpose of this video, we're going to hit New. And then we're going to choose Google Docs. And we're going to look at a blank document. So what this does is essentially creates a brand new blank Google document. And in our next video, we're going to go in and look at it a little bit more detail. But for this point, this is how we sign in and how we create a new document. 3. Saving & Accessing a Doc: Now that we have a clean, blank Google Docs to play with, Let's look at a couple of things here. Up on the top left-hand corner, you will notice a is a untitled document. This is the default name that it provides the document once it's generated or created by you. In order to simply save this title, click it on, and make a new name for it. I'm going to call it test for Google Docs. Hit Enter or another part on the screen. And this will change it to the new title. You'll also get a verification right here where it says all changes saved in drive. One of the nice features of Google Drive is that it will actually auto save every couple of minutes. This way, if you happen to lose Internet connection or your computer suddenly crashes, it will actually have up to a saving point rather than losing the whole document that you just worked on. The other thing I want to point out too, is the location of this. Now currently it defaults to the primary folder. Look up here on this folder icon and click it and you'll be presented with a My Drive. Down here. You can actually do a new folder. We don't have much on here as far as a folder hierarchy, simply because we just entered into the Google Drive. However, if you had additional folders created already, you would see these here. We'll click on New Folder and let's call this one Google Docs and hit Enter. Now currently this folder is empty, but what we could do is we can move here, which means it will move this test for Google Docs into this folder we just created. I'm going to choose Move here. And now it gives us, it has been moved over from my drive, the default location, to the new Google Docs folder. I could either undo it if I change my mind or dismissed this notification. Now at this point, if I click on the folder hierarchy appear, I see that my test for Google Docs document is indeed in the folder Google Docs. I can move up one level and now I see the new folder underneath my drive. 4. Navigating Google Docs: In this video, we're going to cover the Google Docs, what I refer as the landscape or navigating through Google Docs to see what is available for us. Starting up here on the top left-hand corner. We could choose this to go to the docs home, which is in the Google Drive. This is the title in which you can click on and rename the title of the document. The star is similar to the favorites icon. It will save the document into the star folder and G drive. The folder. Icon allows you to be to create a folder hierarchy or move the document to another folder. Appear on the top here we have a file which allows us to do a number of things with the followed or documents, creating new documents, making copies, renaming it, and such. The Edit drop-down allows us to modify it, redo and undo pasting anything we want in there. The View option allows us to view the document itself in a different format and or way. The insert allows us to insert other items such as image tables, drawings, and charts, et cetera. The format allows us to modify the font or the text that's on the document. The tools allow us other additional tools such as their spelling and word count, some dictionaries and you can even translate the document to other languages. The add-ons are third party applications that you could get in order to help you along with the Google Documents. With this being a third party, there might be a price involved in those. The help function allows you to search through menus, goes into additional help options. The changes saved in a drive. This provides you a ton of like a log or an archive of all the changes or revisions done on this document. Right directly below it, we have some of the icons which are our fast links to undo redo the printing option, the paint. We can also zoom into the document to allow us to see a little bit closer on the fonts. We can change our fonts to size, Bolding, underlining, and sort. There are hyperlinks or pictures and images, and we can also align those particular fonts to the left margin, right margin, center margin as well. Over here on the right-hand side, we have our common history. This will allow us to see anyone else's comments upon a document if you happen to be collaborating with others on this document, the Share option currently is set to private, but she could click on it. And this will allow you to share it to individual emails. Or you could get a shareable link. And that will actually allow you to take the link and provide it onto your website. The Up Arrow lets you hide the menus if you happen to need more screen to be able to work, or do, you can click back down the top right-hand corner on your Google account. This will provide you the specific you will account that you're currently logged in. If you have more than one on a PC, then it also showed that as well. We also have a calendar and keep icons on the side. But that is the overall view of our Google Docs. And we'll hours allowed for us to work with. 5. Formatting Text: In this video, we're going to go over the fonts or the formatting of the text. I've already applied some sentences and paragraphs in order for us to demonstrate this function and Google Docs. Simply, the best easiest way is go ahead and right-click and highlight that particular font or sentence that you're interested in. You can click on bold, underline, italic. If you'd sodas are, if you do not like the change, you can either click the Undo button over here to reverse it, or you can click over here and a clear formatting to remove what you have changed. I want to highlight this first paragraph and note up here on our quick toolbar, we have certain fonts that are available to us. If you do not see a font that's available immediately, you can click on the More Fonts which provide a pop-up. And now we have additional fonts from Google Docs that we could also choose. I'll choose Karla here and hit Okay. And it will immediately change the font as well as add it now to our toolbar. And now this is also available for other quick toolbars. In addition to that, if I wanted to go ahead and hit this next paragraph, I can do a left alignment. I'll write alignment or a middle alignment. I can also do it justify, and that will put it back into place. I'll go ahead and bold this. Since this is going to be providing me a list, I can click again and highlight the list here that I'm interested in. And I can choose either a numbered list or if I wanted to, I can do a bullet. I could also decrease the indent or interest in it. Go ahead and undo. Additionally, if I wanted to, I could have waited highlight a paragraph and I can change the line spacing as well. This particular deal right here. Thank you. Line Spacing. Click on it. It's defaulted to 1.5, 15. You might see another default. It's based upon the font that you choose. However, I can choose double if I desire, and that'll automatically doubled the line. This makes it really nice for those APA standard submissions. This is just a highlight of the fonts as far as formatting the text on your document. 6. Using & Creating Styles: This video, we're going to cover the styles available for us through Google Docs. The styles is located up here on your toolbar. Note, it is defaulted as normal text and it'll always be DePaul in normal text generally, whenever you initially create your document, we have a number of options. We can do title, which if we wanted to, this is the best practice, which is my title. And I can click on it to make it a title. We also have the options of headings 123. This is nice when later on, when we build a table of contents, which we'll show in a different video. But for right now, just be aware that if you wanted to do a headings, I'll go ahead and add something here for headings. As an example, we'll do normally will highlight it. Click on Heading 2, and now this is our heading two. And we can go down through to document if we had more to change anything on their Heading 2, just as if we we normally would. The other thing I want to show you too is in addition to the headings and all that, we could also change our text. Right now it's set to Karla. But I can hit normal text here and it will default back to the set normal texts format that Google Docs provide. Well, here's the problem. This is a real all the way down. And if I go down here and I start on a blank testing, it goes to the area of texts as St. Paul the two. In order to change this, Let's say that we do want Karla. Throughout our document. I'll change the font that Karla. And now I'll go over here and choose normal text, update normal text to match. And what this will do is I'll take what I have provided and match it to my normal text. Now at this point, the normal texts, that is all Karla, the font that I wanted in the beginning, even down here on testing. And now if I go down to the blank and I do testing, you'll see here it defaults to Carla. Yeah, This can be done on your headings, as well as your subtitles. This is nice, and it only applies to the document currently that you're working on. If you want. A specific format that you know on all documents within Google Drive that you are going to be working on, you can go down to Options and save my default styles. And what this will do is we'll take this existing documents styles that you save two and make it your own. And then when you open up a new document and start working on it, it will save your default styles just as you want, which makes it really nice. 7. Paint Format Tool: Now there's another way that we can actually change the fonts without using the styles as we did in prior videos. So let's say for an example that I pasted this paragraph into my document. This paragraph happens to be that font, Georgia, and my original font is Karla. What we could do is we can utilize the paint Format tool that's available to us through Google Docs. And how we do that is we will highlight the existing font that we desire. Click on the paint Format tool. And what will happen is, once we do this, we will see a little, looks like a paint roller icon on our mouse. Harrell. We could do one of two things. We could do individual words. We could have sentences or to whole paragraph for the display of this video. Initially, I'm willing to use only a couple of words here. I highlight it with my mouse, I unclick it or release the mouse in and immediately changes to the font that we had copied from. We could do this again. Go ahead and chain, highlight the existing font that you desire. Click on our paint Format tool. Now I will come in and I will hide the remaining paragraph. Let go, and immediately it changes to their desired font. 8. Lines, Footnotes, Page Breaks: So in this video, we're going to explore the ability to do page breaks and sorting lines and adding footnotes. So in a document that you see before you, I went ahead and add some more content on to here. And if you notice that we have a new title with some additional information that kind of breaks into the second page. So in order to do a Page Break, and I've done this in the past a lot of times. What you'll see is somebody clicking on where they want it to be broken. And in simply clicking, Enter all the way down to the next page. However, there is an easier way in order to do this. So what we will do is we will actually click right above the item that we want to be broken down to the following page. And then we will choose Insert, Break and page break. You'll notice on this else has control enter as a shortcut. But for now we'll click Page Break. And what this will do, it will actually just push it down to the following page, forcing that break until the next one, which is really nice. Now to move forward. Let's go ahead and insert a line. Let's say that we want to insert a line at this location. We'll put our mouse click here, choose Insert, horizontal line. And it will place the line at that location. It will stay within the same margins Azure current document. So for the final part of this video, we will show you how to add a footnote. Footnote is kinda like a little citation or reference. So let's go ahead and scroll back up here, lists. For this purpose, we'll go ahead and choose right here. You click on what you want to add a footnote. So I'm gonna go ahead and choose at this location and I will choose Insert in footnote. Again, notice the shortcut Control Alt F for this function, choose footnote and it will drop you down on the footer. This is a footnote for a citation. So that's essentially how you end up adding a footnote or reference. And notice the 11. If I wanted to add an additional one, Let's go ahead and click Choose here, insert and footnote. And I can add another one, and it'll automatically change in sequence. The footnotes on the same page. 9. Headers & Footers: So in this video, what we're going to do is cover headers and footers. So essentially it is, as it sounds, a header is the header on top of here, you just double-click on the very top of the document. You'll be notified this is a D, the header with a little bit of gray bar. And you have a number of options that you're going to update later. So anything that you type into the header will show on each page accordingly. So let's go ahead and look at this. I'm gonna win just as an example. Go ahead and type out my name. And date is today. At this point, I could actually go in and format it to any of the texts that I desire under line, bold, even the color of the font. We'll go ahead and click anywhere within the body of the Google Doc and it will save it accordingly. And keep in mind anything that you change or revise. Every once in awhile it'll continue to save that in your Drive as well. If I scroll down and look on the next page, we see the exact same header. And this is the function of the header. As far as the footer is concerned, it is as it sounds, it's at the foot of the document. It is actually below your footnotes. So if I double-click on the foot of the document, I am again shown this is indeed the footer with a bar across. Again, similar to the header, I can change the properties of the footer via the text, etc. So at this point, I'm just going to type in, This is the footer. If I click anywhere within the document body, it is say to the footer. And just as before, if I go on the next document or any of the ones thereafter, it will save it accordingly and be shown as the US. 10. Page Numbers: In this video, we're going to cover page numbers and what you can do with it. In order to get into your page numbers, choose Insert and header and page number. We have the option of the header or the footer, but I want to draw your attention to page number here. Note the different icons at a has displayed, and this is significant. Here we have that the page number is going to be located on the top right corner. And here we have the page number is going to be located at topple, I'm sorry, bottom left corner. And here we show that it is missing the front page and starts on the second page. And the reason is that sometimes we have a front page that has our summary or information and we don't necessarily want to count the front page. For example, if you happen to submit in APA, standard interior College, and they may say ten pages, not counting the first title and the last as reference. So this is the options that we have, one or the other. So the purpose of this, I will go ahead and choose the bottom. And both pages. I'll go ahead and click on here. And we'd notice that it is in the footer, does not bother what we've already put into the footer and it places it over on the bottom right-hand corner. There's another thing that we can also do with our page numbers. I'm gonna go ahead and choose. And then we'll go ahead and choose the body of the text just to show you, the first page is one of and a second page is 20. Now then go ahead and click on the Insert header and page number as before. But now we see this option that we missed before. It's page count. If I choose it, it will actually provide us how many pages are within our full document on Google Docs. This is now shown as one of page two of two pages and page two of two pages. So this is what we can do with our page numbers. 11. Table of Contents: Okay, In this video we're going to cover the table of contents. Now in order to use the table of contents, you would have to have headers in place. And we've done this in the past on our styles. So for example, if I choose here I see the style is heading to. Here, I show it as a title for the purpose of this. And this is, of course normal texts. I'm going to go ahead and change this to a heading one. And I'm going to change this to a heading two. And order to demonstrate the table of contents. What do you do is you basically place the little icon here where you want to table of contents to be placed. Choose, Insert, and down here you see Table of Contents. We have again two options. We have a page with numbers and, or blue links. And for this we want the blue links. Now if I choose this, it shows my headers as I showed you before. Header 1 and header 2. And if you do not like your table of contents, then do not change it within the table of contents, rather go into the actual location and change it here. So I'm going to remove this colon. Now come up to my table of contents. And I want choose refresh or update. And what this will do, it will update the table of contents to be the same as what you've changed it, new or revised at two. Now, let's go ahead and move on down here. I wanted to do something separate gem. I'm going to go ahead and change this just for demonstration purposes, two heading three. And what this will do is it will create a sequence heading. There's 1, 2, and 3. I'll come up to my table of contents, do a refresh to update it. And now that you see it's a sequence heading 1, heading 2, and heading 3. And this is how it works for the table of contents. If you choose Control and click the See, this is where the link is. And that will take you to the location in your document. Well, I'm already on here. What you want to do is you want to actually test out your table of contents just to ensure that each of the links work properly. Each of the links are viewable and as you wish them to be. But again, this is the table of contents and how you created. 12. Page Margins: In this video, I want to cover the page margins, the color and orientation of the page itself within Google Docs. To get to these options, simply choose File and page setup. A pop-up will appear on your page setup, and this will provide you all of these options on one area. Here we could use the portrait or landscape for orientation of our paper. We can choose the paper size if we want to print it on a specific format size. The page color here is actually the background page color itself. If you want to do that. And on the right-hand side we have our margins. The default is, as you see before you. Normally it's a letter with a white background, portrait, orientation, and a one-inch margins on top and sides. And you can change these accordingly and then set it as a default for the next time. But here is exactly where you're going to be. If you want to change the margins, the orientations, or the background color of the page within Google Docs. 13. View Options: In this video, we're going to cover the view options that we have with Google Docs. It should be noted up front that the view options do not change the document itself, rather how we perceive the document. So at this point we know that it's a 100 percent on Zoom. This is the default. We can easily change this to increase the size in order for us to view it at a 200% magnification, for example. Or we could do a fit, which would be the fit of the monitor that you're looking at. Additionally, we can also decrease it down to 50 percent if we wanted to view it that way. The other option that we have up here is the view drop-down. Its default at print layout, but we can change the mode. Also. It defaults editing. But if you want and you're sharing the document, which is another video later on collaboration. You could choose suggesting and then anything that she type or make changes to the document itself will be only suggestion, not an actual edit of the document. This is nice that you're collaborating with others. If we choose down here to mode on viewing option, it takes away our editor options appear. And at this point where you are only viewing the option without the ability to make notes or edit the option, the document. Let's go ahead and just click back to our normal editing version. The show ruler is, as it says, it shows a ruler appear which sometimes can help if you're looking at margins, etc. Showing the document outline will show the table of contents. On the left-hand side. The showing the equation toolbar. We'll also provide on that is the equations up here. But these are the options that we have for viewing. Over here we can do to zoom in and out. And we can also choose the View drop-down and change our mode depending on what is needed at the time. 14. Insert, Resize & Crop Image: In this video, we're going to dive into the images and how you to insert, resize and crop those images once or within our Google Doc. To boride the image into our Google Doc, simply click on the doc where you want the image to be placed. Initially, choose insert an image and we have a few options. We can either upload the image from the computer or hard drive. We could search on the web for a specific image. We could pull the image from our Google Drive or our photos. If we have this specific URL link, we could also buy your, I'll pull that image into our Google Drive, I'm sorry, Google Doc. And if you have a camera connected to your computer, you could also choose this option to pull that image in. For the purpose of this particular video, we're going to use drive. On the right-hand side. It pulls up our Google Drive. If it does not show up recent, then you can simply click on My Drive and then it will show you all the images. Currently I only have one image, MR. Google Drive for this video. Double-click on the image, and it will pull that image into our Google Doc. Now, clicking on the image gives us a blue highlight around that image. For this particular way, we could do a re-size by simply hovering over one of the blue points, and then we could resize it. Now notice that on this particular option, on the blue highlight, if I re-size it anywhere in it will be a uniformly resized, would pull it back out. Or I could choose my undo to undo what I've done. Rather than uniformly resizing the image, may want to actually crop this down. In order to do that, we're going to choose the crop image option. You will see the black highlights now change from the blue. At this point, we can actually crop our image down. And you'll see that the initial image is viewed. But the more darkened area of our interests is where we're cropping this down. Once I have it cropped down to exactly what I wish out of the image. I can click into the body of the Google Doc itself, and then it will crop it down accordingly. Now at this point, I can move the eighth inch up and down if I want to move it into the document itself. We have two options. Here are wrapped texts or break text's meaning. If this was in or around the fonts on the document, I can wrap my texts around the image or break it. For now. This is how we're going to show you on the inserting, resizing, and cropping the image. 15. Image Placement: In the last video, we covered how to insert crop in directly proportionally resize the image. Now we're look at a, another method that we can utilize the images for Google Doc, so which is the placement of the image itself. So for this purpose, I'm going to go ahead and scroll down to my second or third page. And maybe I want to go ahead and put an image along or with the actual paragraph of the words themselves. So I'll go ahead and place my mouse key highlighted here. This is where I want to go ahead and put that image. Again, I'm one and choose, insert an image. And the image that I'm interested in, I know is in Google Drive. I will go ahead and click on it. This also provides me an opportunity to tell you, if you don't immediately see the image that you know is in your Google Drive. You have the option up here to do a search. And I know that the image that I'm interested in is going to be called metrics. So by typing that particular file name in and hitting Enter, it will draw anything that is in relation to the value that you put up here. In other words, I know this is called metrics, so I chose metrics. But if you happen to have another image that's called metrics 0, 1, 2, 3, 4, wherever it will also show this as well. So again, I'm gonna go ahead and double-click it. And now this image is into the Google Docs. Now, obviously this is too big that I want. I'll use the same resource as I did on the last video by clicking it. And I'm going to reduce that size down to a more size. And I'm interested in now as far as the placement of this image, I have a couple options here. I could do a wrap text or I can do a break text. If I choose a break texts, I can actually change the margin around the image itself. And what this will do is it'll break the texts around. However, if I want to go ahead and click it and I choose instead of a Wrap Text. Then it will actually wrap that paragraph or wrap those words around the image itself. This is a little more pleasing to me that I was counting wanting. So I will go ahead and keep it as is. Now. As far as this margin is concerned, this is the white margin that's around the image itself. So at this point, notice Here's the wrapping around. Think of it as an invisible barrier. And I can increase that. And then invisible barrier will push it out around the image. And what this kinda does just allows you the ability to could find closer or further away of the image as you wrap it around. 16. Creating & Inserting, Google Draw: Now that we've covered the images in our last couple of videos, we're going to look at another option Google Docs provides us, which is drawing. Now, in order to go into drawing, again, I want to go ahead and put the placer where I'm going to have this drawing in a Google Docs, but I will choose Insert and drawing. Two options are provided. We can create a brand new drawing, or if we have one that somebody provided us or we have one in the past that we want to reuse and we save it in our drive. We can pull it from a drive just like we did with the images. However, for the demonstration purposes of this video, we're going to choose new and we are now being provided a pop-up. The drawing appear similar to Google Docs. It has a bunch of options that we could use as our drawing. So this is our palette that we can use it for. And this is our shape. The shape. If you click on it, it gives us four categories of shapes. You can look at the shapes here, the arrows, call-outs, and even equations. If we happen to be doing math problems or something of that nature, we want to display it on our Google Docs. Now as a precursor, when I'm looking at this drawing, it reminds me very much of Microsoft Visio utilize Vizio a lot in my work. And this is a narrow down simple form of Vizio in my opinion. So let's go ahead and choose shapes. And we're going to choose, let's say a square. Now you're not immediately seeing the square. So what you're going to have to do is you're going to click on your mouse and then draw it out. At that point, it will fill it in. Once we have our drawing shape in here, we could actually fill it with a different color to give it a little bit different highlight. We also have the ability to choose Text Box. And again, similarity, it doesn't just drop it in. You have to literally choose your mouse and pull it out to the size you want. So for this one, I'm just going to choose inbound. And then once it's there, I could drag that over to anywhere I want to on a palette. So I'm just going to choose inbound over here for this one. Once I had this kind of like I want it, I can even choose the mouse, holding it down and wrapping that mouse around. And I can choose patrol see, or if it's a Mac, I believe it's Command C and it will do a copy. And then same thing, Control V or a. I think it's Command V for Mac. And that'll paste it. So now I have two identical shapes. At this point in here. I can always go back in and then revise it. So at this point, I'm going to call this one an inbound and this one and outbound. And we'll go ahead and grab it and move the whole thing over just a little bit longer. I'm going to add another shape in here. This time it's going to be arrows. So I'm going to go ahead and choose this arrow and we'll put it right here. I could do one of two things. I can also insert another arrow the same way. Or I can do a copy and paste like we did before. I'm going to add one more shape for this particular drawing. And list. I'm gonna do a triangle if I can find it there. All right, here's a real quick simple bill. I got inbound and outbound and in the middle is going to be doing some type of processing. So let's say that this is what I want, right? I can do actions and I can do download as if I wanted to save this into another format on my computer. Or I wanted to, I could just again hover over the whole thing, hit Control C and save it. And let's go ahead and hit Save and Close. And at this point is going to import that image to the Google Doc. So where I had that last mouse key. This is just an example of what you can do with it. You can play around with it a lot more. Once it's in here, it'll act just like an image. If you recall, the highlights, you could resize it accordingly. You could crop it or you can wrap text and break texts around it. 17. Insert a Drawing in Header: In this last video of the image series on week three, I wanted to show you one more thing. You can actually also insert an image and the header itself. If you want to put it in a logo or something of that nature, similar as before. Click on here where you want the image to be placed. Choose Insert image. Again, I'm going to utilize the Google Drive. And here I have a logo, small PNG that I'd like to show you how to put it in, double-click it like we did before. This is much larger than expected. So using our prior videos, you now know you can click on image and resize it proportionally to the desired. But you want very similar to within the Google Docs. You can click on this. And you can actually move this image around just as if you would in the Google drugs itself. But of course at this point it's in the header. And if I wanted to remove all that and just use the little logo here, I'm going to do so. Click anywhere outside, and now it's in my header. And you can see just as before and the headers that were made on every page within the documents. 18. Inserting Table: In this video, we're going to cover how to insert a table within your Google Docs. As before, you simply apply your mouse cursor where you want the table to be placed. Choose Insert Table. It defaults is a one-by-one cell. If you hover your mouse over, you can actually choose how many cells and how it's going to be presented. So for this purpose, we'll just choose three by two table. And once I have the exact format that I want, I'll just click on the mouse and it will drop my table in to do google Docs. So just as an example here, we're going to just say header, one, header to an editor here. Let us really simple. And I actually do like how Google Docs just have you hover over as opposed to worrying about any type of coding or format. 19. Table Options: In the prior video, we showed you how to insert a table into Google Docs. Now let's look at the properties of the table and what we can actually do once it's in Google Docs, anywhere within your table, do a right click with your mouse and you will have the options here. We can insert rows above and below are extra columns, delete rows or columns, the table itself. But right now let's hit the table properties. And the table properties, we can change the color of the border of our table if we want to. We could change the sill background color within the table if we sold as R. And we can also look at the vertical alignment, meaning the text within the cell. Will it be on the top, middle, or bottom? Additionally, we can also look at our dimensions on the column with the column height. And we can apply those in here as well. The cell padding is the thickness around ourselves. And the table alignment is the alignment within the Google Docs, which is similar to our justify, left, right and center. The left indent inches is the left indent that you can move it over. This is nice if you happen to be creating a book per se for Amazon.com. Once I've hit, Okay, and you can start seeing what this looks like. We don't like it. We can always manually move it. But for the purpose of this, this is how we go into the table properties and can change from within. 20. Resizing Table: In this video, we're going to cover how we can resize the table within Google Docs. It's very similar to what we've used before on imaging. As far as resizing. If you hover your mouse over the specific lines of interests, you'll notice that the mouse icon changes. With it. We can drag vertically, horizontally, or we can even go down to the outside box and drag it over to make it smaller. We can do this any number of ways, is simply just applying the mouse over the line of interest, clicking on the mouse to grab it and pull accordingly. The other method that we could do is we could actually hover over and select all the cells, do a right-click and similar to last video, choose Table Properties. And with this, we notice now that our dimension has changed. And we can change those dimensions accordingly. If we wanted to click it it one, it'll change all of it into one inch. And we'll go ahead and make this a little more obvious. We'll make this a twelv. And we'll make this a 10 hit. Okay? And we see that the table expanded out to those dimensions. If you don't like what you just changed, you can always hover over here to the undo. Notice that the control Z is a shortcut and click Undo and it will revert back to the prior setting that you had set. 21. Formatting Table Cells: In this video, we're going to cover a little bit more in regards to the cell properties within a table in your Google Docs. First thing I'm going to do is expand this out just to have a little bit option here to show you more. We briefly touched upon us as far as the table and the properties. If I click on anywhere within the table on the right, and I choose Table Properties. Again, similar to what we showed you before, you could change a table color but within the cell itself and make those changes accordingly. But again, the cell vertical line is defaulted at top. This time I'm going to put it in the middle so that you're going to see this change a little bit here. Hit Okay. So at this point you see that cell indeed changed. It changes over to the middle and the color and the background. So let's go ahead and we'll choose four of them. If we wanted to change the cell properties, do a right-click. And then we'll use our table properties. Let's change all the backgrounds to, let's say blue. And we'll choose it as a middle and hit Okay. Now we see we have all of the same cells with the same color that we've chosen. We additionally, you can choose the particular one. If I click on the one cell that I want to make changes and we can use our top layer here as well. We can change the font if we so desire. We could change the bold of our header. We can format any which way we want similar to the fonts that we find anywhere else on the Google Docs. But within the cells itself. This makes it a little bit easier if you're doing the whole thing. Right click Table Properties. We want the table border to go up a little bit. Let's go ahead and make our cell background a light gray. And we'll just choose bottom here. Okay? So there's a lot of fatality involved in this. 22. Inserting & Deleting, Rows & Columns: In this video, we're going to cover a little bit more in regards to the cell properties within a table in your Google Docs. First thing I want to do is expand this out just to have a little bit option here to show you more. We briefly touched upon this as far as the table and the properties. If I click on anywhere within the table on the right, and I choose Table Properties. Again, similar to what we showed you before, you could change the table color, but within the cell itself and make those changes accordingly. Again, the cell vertical line is defaulted at top. This time I'm going to put it in the middle so that you're going to see this change a little bit here. Hit Okay? So at this point you see that the cell indeed changed. It changes over to the middle and the color and the background. So let's go ahead and we'll choose four of them. If we wanted to change the cell properties, do a right-click. And then we'll use our table properties. Let's change all the backgrounds to, let's say blue. And we'll choose it as a middle and hit Okay. Now we see we have all of the same cells with the same color that we've chosen. We additionally can choose the particular one. If I click on the one cell that I want to make changes. And we can use our top layer here as well. We can change the font if we so desire. We could change the bold of our header. We can format any which way we want similar to the fonts that we find anywhere else on the Google Docs. But within the cells itself just makes it a little bit easier if you're doing the whole thing. Right-click table properties. We want the table border to go up a little bit. Let's go ahead and make our cell background a light gray. And we'll just choose bottom here. Okay? So there's a lot of fatality involved in this. 23. Copying, Renaming & Moving a Doc: In this video, we're going to cover Google Docs as a whole. We'll be showing how to copy, rename, and moving that document within the Google Drive. So we have the form that we've been playing with for the last couple of videos. To simply copy the document, Choose File, and make a copy. You'll be presented with a pop-up With copy of prior to the existing name of that document as a default, which can easily be changed. You also be shown in folder in which that file will be saved to, as well as the option to copy the comments and suggestions within that document. And collaboration, which we'll discuss in a later video. I'm going to go ahead and choose. Okay? And it knows, it takes a little while for it to actually make the Save and to your Google Drive. Notice I've expanded the visual so that we can see the tabs of the beam done. Eventually you'll see a little Manila, I call it a folder icon appear. This is the process of it saving into the Google Drive. So now we have an actual copy of the document with the name that we provided it. To rename it, you can simply again click on the name or the title and make those changes in here accordingly, if you wish. Now, as far as moving it within the Google Drive, if we look at our Google Drive, what we'll see is a quick access of the existing documents and images that we have been working with. The list of folders. Currently we only have one and the files appear on the right-hand side, you'll see a list view in which you can change the view of the Google Drive itself. This is a good way that refresh it because I have noticed that you may have actually saved it, but it doesn't immediately show it on your viewing screen. So if we go into the folder and Google Docs, we'll see our test for Google Docs here. Now, as far as moving it, There's three ways that we can move this file to another folder. If we go into Google Drive, we could do a right-click a new folder. We can choose New Folder here. Or we could choose the folder within the drive to and click on New Folder here to create it. Similarly, when we could do is we can choose this and choose Move folder to another folder. I'm gonna go ahead and create a new folder from this point. Click on this little blue check. Yes, this is what I actually wanted to name and choose Create Folder. Now, I will warn you, when you create a folder this way, it will create it within the folder that you're currently existing in. And what does that mean? Simply what that means is, if I have a folder, if I'm in the folder hierarchy of Dr. it'll create the folder there. If I'm in the existing folder that the file was created in, like Google Docs, it'll actually create a subfolder within it. Just wanted you to be aware of that. At this point, I can choose move to the folder that we've just created. And I will get a little notation from Google saying that the document has been moved from the first folder to the second folder. If I wanted to change or redo that, I'll just do undo. Now at this point, it's been moved to another folder. Another way that we could do this, I'm going to choose my Drive, get back here, refresh. And just as a reminder, sometimes you have to refresh it a couple of times before it actually shows what you just created. Which personally for me it's a little annoying. But now what we see both folders within here, I can go into that second folder that I created and the document where it saved to. So unlike me having no patients, just give it a couple of bits or if you have to, to truly do a refresh and creation within the Google Drive. The other way that we could do this, of course, is if we go into and pull up the folder, we could do a right-click and make a copy here as well. 24. Delete & Restore Doc: In this video, we're going to cover the deletion and restoring other Google document itself. Primarily what you can do is just choose file and move to trash. Anytime that you delete anything within Google document, it will be moved to the quote, unquote trash bin. So for this document that we have here in front of us, if we just do a move to trash, it's going to say, do you really wanna do this? Take out the trash. It means to restore it or undo, or you have the option. I'll go to the docs home screen. And the reason is, and we're currently viewing the document, and if we delete that document, it's obviously not there for us to view. So we'll choose go to the docs home screen. And this will kick us to the default docs dot google.com, which will then provide us all of our current documents that we have. And as noted, that particular document is no longer available. If we go into our Google Drive, we can go into our trash folder. And from our trash folder we will see all of the documents that we have deleted, as well as our folders themselves. In order to pull this back out, just simply click it on the right-click and hit Restore. At this point it will push back the document to the original location within Google Drive. Or if you choose, delete forever, it will take it completely out of Google Drive and no longer can be restored or extracted out of the trash bin. 25. Downloading Doc: In this video, we're going to take a look of how to download the Google document from the Google Drive onto your laptop, PC, or smartphone. Basically, all we have to do is choose File, Download As. And what you'll see is we have a number of versions that we can actually download the document as we could download it through a Microsoft Word, open format, rich texts, PDF text. A webpage is zipped or via HTML. We can even do an EPA publication, which I found was interesting for those that are actually writing a book. Nonetheless, if we choose a Word document or any of these outside of the PDF, Google Docs will attempt to keep and maintain the integrity of your document, meaning all your fonts, styles, et cetera. If you download it via PDF, it's a little more assured that it will be as you expect it to be. And additionally, PDF version will not allow them to modify your content. 26. Working with Prior Versions: In this video, we're going to cover the revisions of Google document itself and the ability to retract back to that prior saved revision. Now in a prior video, I did comment and showed you up here on the top of the Google document. It does provide you when the last time it was saved. If you click on that, you'll be presented on the right-hand side, a timeline. And every point of this timeline is when Google Drive saved your Google Doc. So if we view this and click on it, it'll actually convert it back to that revision in which it was saved. Now, what's interesting to me, you can go all the way back pretty darn far. At the time of this recording. I am in bleeding over from April to May. And you can see that in last two months it shows all of them that has been revised. If you decided you wanted this particular revision, simply click on this little tilde the more actions. And you could change nameless revision or make a copy of that revision. Additionally, you have the option up here to restored the vision. The difference between the two, of course, is if you make a copy, don't change the existing document in play. However, if you restore this version, it will retroactively change it. Remember that document in play. 27. Including Addons: We have seen how Google Docs is a very robust application and free as well. However, there are some additions that you can place upon it. They're referred to as add-ons, meaning it's an add on functionality created by third party vendors. Some add-ons you'll find three others have a certain amount of time to review, and yet others are for cost, pay per use. In order to view these at odds, just simply click on Add-ons up here, and you have this option of getting add-ons. A pop-up will appear similar to what we've seen before in other drop-down menus. And within here, you could actually search for any functionality that you may be needing. In addition to what Google Docs has already provided. I suggest go ahead and scroll through here to look at it. Everyone's needs are different. But again, this is an opportunity for you to add additional functions. If you find Google Docs is not giving you what you actually need. 28. Explore Feature: There is another function within Google Docs I want to also explore in this video. Pun intended, It's actually called explorer. There's two ways that you can do this. Since Google Docs is within Google itself, the content within Google Docs can be searched upon, define additional information. This is what I mean. If you click on Tools and explore, it will bring up a side panel. Another option is down here in the bottom right is this explore here. When I click on it, the side panel comes up. But it is doing is it's essentially it is reviewing what content is within my Google Docs. And then it attempts to go in and do a search online for it. So as you see here and images, it pulls up all the images in reference to best practice, etc, like that. Additionally, you can do more on the topics and I'll expand it out on other information. It's an interesting concept. I don't know how well it is to be honest. But you could do search your documents or the web itself and just have a sidebar in order to provide your information, citations, et cetera. And just continue to work within the Google platform. 29. Publishing to Web: Now that we've actually created our document and we have it how we want it. We can collaborate or share it out to the web or other users. Choosing the file and publish to the web will bring up a pop-up, giving us two options. Either just a simple link or you can actually embedded upon your website or a webpage. Additionally, down here on the bottom on this published content and settings. You can hit start publishing on here if you wanted to begin on it as well. This is automatically defaulted as a chick, but notice it says republished when changes are made. What this means is that you can share your link out to other people, providing them the location on the web, even if that location is an embedded piece on your website. And then if you happen to need a change that document, google will actually update that dominate document automatically. So let's give you a scenario. Let's say that I went ahead and created a policy and I plotted that upon my doc, embedded it on my website. But somebody else has already grabbed a link to maybe I shared it with Jane and John to provide them the location of that document. Later down the road. I happen to know sort of grammar error or there's a change in the policy that needs to be taken. In fact, I can simply go into my existing Google Document, make those revisions accordingly. And Google ad actually republish it out to all those locations. And you're not having to worry about a non-standard form out there, meaning it's updated on my website. But Jane and John has a link to an old existing document content. I find this very nice. Once you publish it, you'll be provided the links accordingly. Additionally, in the link part, we could actually copy and share this out to Jane and John, as I mentioned before. Or you can actually publish this out on the primary social media platforms. Either way. I highly suggest that you keep this link as an automatic republish. 30. Printing Doc: There may be a come a time when we actually need to print hard document that we have created. There's two options are doing this. Keep in mind that a printer must be assigned to the computer that you're using obviously. But we do have the print icon that we can do, the shortcut Control P for Windows. Additionally, we could choose File and Print Preview and print. Choosing this will bring up an option for us. If we have more than one printer to assign it to. Or we could actually save that file as an Adobe. Either way. 31. Emailing Doc: It may become necessary for us to actually email or document out to someone. Perhaps we want to make certain revisions but not provide a link or an update to anyone or printed into a paper format. To do this is simply click on fowl and email as an attachment. Now since we're obviously using a Gmail account in relation to our Google documents. The email that is going to be assigned to is the account that you're currently using. As far as the attachments, we have a multiple choice. We can also utilize. You'll notice that it's basically everything as a Save, As with the exception of the ePub PDF version, the Microsoft plain texts, or even an open document. The subject automatically polis the name of the document as well. And then you could actually just put into the body of the e-mail and send a copy to yourself just to ensure that it went out properly. 32. Sharing Doc: There are a number of ways at google dot provides you the functionality to collaborate with others. Meaning you can share the document and give certain rights and roles in order to revise, review, or add to that document. If you notice up here on the top right-hand corner, there's a Share button that you can click, which will provide you a pop-up. Within the pop-up, you can actually provide the link to this document itself. And you can, if you wanted to, say, for example, in a scenario, you want to give this link to a group of people. In a group of people have the option to only comment to give you feedback. That would mean that this group people that you send this to, can't revise a document itself, but can add comment around a document giving you that feedback. Or perhaps you just want them to be able to view the document. And if you trust the person, you can have them have the edit ability to revise the document. So let's say for an example of that, I don't want to put into a group, so I don't really need a copy the link. However, I can send individual e-mails out and then also assign them the roles accordingly. So for an example, I want Jane Doe to review my document, but not have the ability to revise or modify it. I would apply the can comment to her e-mail address with this link. And then at that point she can view it and she could have put comments around that document providing me feedback. But let's say that I trust John Doe. So I will put John Doe Z melon here and assign him the ability to edit that document. At this point, he would have full rights to document, to view it, modify it accordingly. Additionally, there is the Advanced option in order to collaborate with your peers or users. So for an example, let's say that I do trust John Doe to modify and revise my document, but I don't trust him to send that same link out to somebody else, allowing them to modify it. Google Docs has the ability for me to do a prevent editors from changing access or the ability to download, print and copy. This way, I can structure my collaboration to individuals or groups that I want to. There's a myriad of ways that you could do this. And I suggest you test this out before sending it down into the public world. 33. Editing & Collaborating: When we give somebody access to collaborate with us in our Google Docs, as that person goes in and edit the document or comments upon it, it will actually show up here on the right-hand side. The individuals in the document at this point in time. More interesting, is if that individual is actually making that edit in real-time, you can see the changes going into effect or whether the person is at that time, which I find personally fascinating. You can click on the chat to open up a chat with that individual. I'm currently as test test here as I create this video. And my other persona is my personal email address. So from this point, I could literally do chats with the person as he or she is modifying or commenting on it. This is just another way of Google Docs allows you to collaborate in real time with the individual. 34. Finding Shared Docs: In the last video, we showed how we could share the link out in order for somebody else to come in and edit modifier, make comments accordingly, even in real time. But on this video, but I'd like to do is show on the other side of when it's received. So this is how it tends to look at if somebody shares a form to you. You can open up the form here via that link. And at that point, Google Drive will open up that document to you. And it had assigned whatever role or privileges the individual shared a document to you as so on this particular document that I sent out as an example, I provided a can edit. So this user opening up this form would be able to edit this and revise accordingly. And as he does or she does so the other individual have as beyond line can see those edits made, he made real time. But what happens if I go in and I do that and then I lose the e-mail with that link. There is another option that you can do in order to find the document sent to you. If you go into My Drive. Further on down here, you'll see the option of shared with me. When you click on this, it'll show you all the documents that have been shared to you by other users. This does not just only Excel or documents like Google Documents. This would be anything that's provided to you in a shared collaboration way. 35. Add & See Comments: In this video, we're going to cover comments within a Google Doc. By now you understand the collaboration that you can use with other people in order to share the document for comments or revision. To see the comments that's being provided within a Google documents. Come up here and choose the open comment history. This will actually provide a little bit of all of the comments apply to this document and more importantly by whom. Additionally, it will also provide when that comment was made. So in order to see this comment that have been made, we're going to just simply click on it and it will bring you down into the document, uh, where the comment has been made by the user. Here we see specifically what the comment was. And this individual is telling me that he added post in front of this production. If the individual only has the option of comment without revision, this is providing great feedback and it gives you the power to either take that feedback and change accordingly or ignore it. Either way, once you hit resolve, it will remove that comment. Because at that point that believes you have either corrected it or made necessary changes that is referring to and initially being notified by that comment. You can also comment these on yourself if you wanted to. In order for you to comment on your document, put the mouse cursor where you want the comment to be placed and choose comment box and then choose comment. This makes it really nice if you happen. If you do not have the time to do very visions, or if you want to look something up further and don't want to miss the place of where that is in document. This makes an excellent way in order for you to make comments within it, in order to follow up on later and return choosing comment here. Now we have a highlight, as well as the ability to go up to comments and finding that last comment that was made. 36. Spell Check & Translate Doc: Google Docs also gives you the functionality of doing this spellcheck, reviewing your document, and translating it into another language altogether. For the demonstration purposes, let's go ahead and misspell practice. In order to get into my spellcheck, et cetera, cheese tools and spelling, we have the option of go ahead and choosing underlined errors. And what this will do is it will actually apply an error line underneath it, even if you're typing. So you might want to go ahead and check your tools spelling, and have this flagged. To check it, just simply choose spell check. At this point it will give you a pop-up, which you will highlight the word that Google Docs believe is an error. It'll provide you specific words that it believes is incorrect and you can change it or ignore it. If you happen to have a word, say, for instance, purposely spelled word for a company. But Grammarly, google Docs believe it's an error. You can add it to the dictionary. And from that point forward, Google Docs, we'll treat it as if it is spelled correctly, which makes it nice. Instead of having to do this consistently and you notice it says no spelling suggestions as basically wants her to document, and it believes everything is now without any error in regards to the spelling. In order to change the language over. Again, it's under tools. And this time we're going to choose translate the document. Again, a pop-up will come up and say translated copy. What this does is it actually makes a copy of the existing document, so you don't have to worry about making a coffee in a document, then translating it. Does it all for you. You can then choose which language you want this to be changed into. So just for this purpose, let's choose German and hit translate. At this point is creating a new document as if I'm doing a copy. But in addition to the copying of it, it's actually translating it to the language that you have chosen. So it has now named it translated copy as we've seen before on the pop-up. And at this point it's in German. If I had anything when the headers or footers, it would translate that in addition to the body of the document. Notice here on the footers. This makes it interesting and nozzle, pretty cool in my opinion. If you want to create a template or create a document and then provide additional languages for that. This is a perfect use for it.