Time Management for Freelancers and Entrepreneurs (Productivity) (Updated: 2020) | Robert G | Skillshare

Time Management for Freelancers and Entrepreneurs (Productivity) (Updated: 2020)

Robert G, Translator/Freelancer/Traveler

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34 Lessons (1h 8m)
    • 1. 1 Intro

    • 2. You're On Your Own!


    • 4. Plan your day the day before

    • 5. Do it Right Now!

    • 6. Plan Your Week

    • 7. Plan Your Month

    • 8. Plan Your Year


    • 10. Let's Plan Your Life

    • 11. Plan Your Life Cut it out!

    • 12. How Many Goals? (Kaizen Method)

    • 13. Once You're Done You're Done


    • 15. Things to embrace

    • 16. Emails

    • 17. Other Distractions

    • 18. Other Distractions (Online)


    • 20. Just Do it

    • 21. Pomodoro Technique

    • 22. Don't Break the Chain

    • 23. Ivy Lee Method

    • 24. Leading vs. Lagging Indicators


    • 26. Avoid Cycle of Extremes

    • 27. Checking Email

    • 28. Protip Write down the steps

    • 29. Yearly Plan (more detail)

    • 30. Further Reading

    • 31. WHAT I USE

    • 32. Motivational Quotes

    • 33. How to Stop Your Phone from Bothering you

    • 34. Course: Thank you


About This Class

Working for yourself can be a blessing, since you are your own boss and can make your own choices. 

It can also be a curse, because you are your own boss and make your own choices. 

How can you make sure you stick to your work and don't get distracted/decide to hang out with friends/start watching TV/keep checking your phone? There is no teacher or boss or even a colleague to stop you, and this can be a very dangerous situation. 

At least that is what I found. When I started working for myself I realized I would have to be my own boss, quite literally, in that I would have to check up on myself and force myself not to waste time and get back to work. Yes, even when I didn't feel like it. 

This course is the method I have been following, along with some other tips, tricks and tidbits I've picked up along the way. Using this method I have been able to not only succeed as a Freelance Translator, but set up my own translation agency (http://www.LuganoTranslations.com), write my book on Freelance Translation (https://www.amazon.com/dp/B083G4Z9H4?tag=acahi-20), create this course (as well as quite a few others), and still have time for my family, reading, etc. 


1. 1 Intro: Hello there, Entrepreneur. Hello there, Freelancer. What have you I just wanted to let you know. First of all, that you are lucky You are one of the lucky ones. Why? Because you are an entrepreneur or a freelancer. And this means that you are in charge of your own time. And you are your own boss by the same token, Also want to let you know that unfortunately, you're kind of cursed. And why are you kind of cursed? Well, because you're in charge of your own time and you are your own boss. Maybe you've noticed And if you if you haven't you will certainly will at some point that it's all too easy when you are working for yourself and by yourself to start doing other things to start watching videos to start playing video games to go to other websites to be scrolling through your phone. Teoh be munching on stuff all day to ah want to go meet up with friends to ah want to drive around toe? Want to walk around somewhere to Ah, just watch TV, etcetera, etcetera, etcetera, etcetera, etcetera at least. I mean, this was the case for me. I'm just talking from personal experience here. And this actually was quite a bit of a problem when I was first starting out working on my own, and it was a problem until I started taking time. Management seriously and time management is something that ever since then I have been taking very seriously, and I've been kind of tweaking and changing and, uh, customizing for myself. And so here I want to share with you will the system that I've been using and how I've been using the different techniques and options and tricks that there are two time management so that hopefully you can use them as well, because it's been thanks to these techniques and these systems and everything that I've created that I've been able to earn a living from freelance translation. In fact, I've been able to expand, and I run my own agency now. Lugano translations at Lugano translations dot com. Look it up. I also set up another company called Lagana Wedding. It's a destination wedding company. I'm only a 20% shareholder now, but I founded the company also do consulting on a case by case basis for people who want to do stuff internationally where I can help out. I've also written a book, actually several books that are available on Amazon. I have courses online. This is one of many courses that you will find on platforms, and ah, in addition to this, I like to spend time with my family. I have a wife and a daughter I spend time with, and I like to read in my spare time. I read around 190 books last year. And so this is all just to say that I try to get as much done as I can during the day. There quite a few things that I want to get done, as you can tell. And so I really have had to take time management seriously. And I really do believe that if you really take time management seriously, you can maximize what you're able to achieve, and you can keep achieving mawr and Mawr and Mawr and in fact, more than you probably ever thought was possible. So please feel free to follow along. Don't forget if at any point you have any questions or anything you'd like to talk to me about, or suggestions or anything you can always leave a comment and I will reply to them and otherwise I look forward to seeing you in the course. So without any further ado, let's get started on managing time. 2. You're On Your Own!: now, the first thing that should be mentioned is that your freelancer and or entrepreneur and so you are working on your own. So, first of all, congratulations. You might be used to this. You might not, however, is still deserve some congratulations because you are in charge of your own life and you are your own bus. So along those lines are actually very much not along those lines. Let me start off with some dangerous quotes. Now, these are some quotes that you might hear yourself say, or someone else say, Or that either way, you might think one way or the other. The first quote is, Well, I could just watch TV right now. I mean, no one would notice. Another quote is, Look, I got into business for myself so I wouldn't stress out. So why don't I just relax now? Another one is, Look, just this once I'll go get beers with friends. After all, it's my choice to work when I want. Right now, these are all dangerous quotes because this type of mentality has ruined many, many plans. Unfortunately, this is what happens very often when you're working on your own and I just wanted to address this at the beginning because this is one of the many traps that people can fall into when they are working on their own. And when they're becoming a freelance there or an entrepreneur, maybe you're used to working for a company. If you're used to working for a company that's far. Well, guess what? Now you have no more boss breathing down your neck and you can kind of do your own thing. Except you can't really, because you need to get your work done. So now you're the boss breathing down your own neck, and you need to come up with the system to make yourself work. So these are some of the preliminaries, and I just wanted to cover them right off the bat. May be used to them already, maybe or not. But I should let you know right from the start that since you won't have a boss breathing down your neck since you're working on your own well, guess what? I'm that boss. I'm gonna be the one breathing down your neck and making sure you get work done. This course will create a system and hopefully you can use this system so that you won't have to have me breathing down your neck. And the system itself will work for you so that you can get work done. You can get your job done so you won't get distracted, and you won't be following tendency. You can actually get your work done, so please feel free to go through the system and to apply it to yourself and to whatever your situation may be. And that way you can keep your inner boss happy. And, ah, so your inner boss doesn't feel like he or she needs to be breathing down your neck all the time. And that way I don't have to either. In all seriousness, however, my points will be actionable, and that's what I'm going for in this course. I really want to create something that you can start working on right away. And along those lines, I expect you to use these points as you fall along in the course. I don't want you to take the whole course very passively and kind of say, OK, that sounded good. That sounded fine. But I want you to actually actively take notes and actually start applying it as you're following the course along and you'll notice with the structure of the course that I start with the practical stuff first and later. We get into some theory as to why you should do this and how you can tweak it and change it on why things work the way they do. But I want to start with a practical first. That way you can get started. 3. MAKE YOUR PLANS: So let's start with making your plans. I call this the house section and you'll see why later on, because later on we have a Y section as well, which does get a bit more theoretical. But this is the house section. This is more practical, so let's get into it right now. 4. Plan your day the day before: first things first. You should plan your day the day before Now this is actionable because today is the day before tomorrow. There is a day coming after today. You should be planning this day tomorrow. Today I hope that was too confusing. But anyway, you should make a schedule before you go to sleep. So any time before you go to sleep tonight, you should make a schedule for tomorrow in this schedule. Make sure you leave some time for the on this unexpected. I wouldn't leave too much time. Ah, and try to leave this time right before lunch or right before the end of the day. So you don't procrastinate too much. Things will come up and you will have to deal with them. On the other hand, if you decide to leave some extra time at 2 p.m. You could keep doing this extra stuff from two until 5 p.m. And you don't necessarily want to do this. We'll get into all the details later on. Do leave some time from the unexpected. But I prefer to do it like I said right before lunch and right before the end of the day. So that I'm sort of rushing myself to get this stuff done and so I can have my lunch breaker so I could get finished with the day. When you are making your plans, you want to plan the hardest task first, the task you really don't feel like dealing with this is the test that you should be doing first thing pretty much first thing when you wake up because you definitely don't want this task weighing down on you for the rest of the and thinking the whole. Then I need to get to this old. Then I need to get to this. Oh, that. I need to get to this also, if you complete the hardest task first. You already have felt like you have a win for the day. And this will motivate you that much more to keep going on for the rest of the day. Think to yourself. If I finish X, it will be a good day. Okay, Now you want to identify that X for the day and you want to figure out what will make tomorrow a good day? What can I complete? What can I finish? What can I do to make tomorrow a good day. That is that X factor you want. Identify that X so that you can complete it and make it a good day. Now, when you're identifying these exes and these things that will make it a good day, don't identify any more than six. Ideally, only three or four will get into this a bit more later in the theory. But just identify. I would say three or four things that will make tomorrow a good day, maybe one bigger thing and then a couple smaller things look, extra stuff will always come up. You'll get extra phone calls and emails. We'll cover that later. But for now, just come up with three or four things that will make tomorrow a good day if you have been completed. 5. Do it Right Now!: So now that you've seen everything you should do, I want you to do this. I want you to do it right now. That's what I mean by actual. I want you to actually get this done right now because this is something that you can do right away that will help you. And if you can write down what you need to do for tomorrow, it will be very helpful right off the bat. So please do it right now. I'll wait. It shouldn't take more than 10 minutes, so you can feel free to pause this and just work on it. Whatever you get done in 10 minutes, that's perfect. And we can refine it. And we can work on it a bit more as we get through the course. But for now, just a couple of minutes, frankly, should be enough to write down what you need to do. You pretty much already have it in mind. I think so. Just write down whatever you have in mind. If you feel that what you're writing down lacks a bit of structure, don't worry. That's what we're going to get into later. For now, I just want you to write it down. I feel like I'm repeating myself, but it really want to make this clear. I will hold you accountable. I will find you and make sure you're doing what you're supposed to be doing. No, I'm kidding. Obviously, I won't, but, uh, I'm just trying to hold you accountable and actually make you get it done. There's only so much I could do through this course. Eso I'm really trying to emphasize this fact that I want you to take the action as you're taking the course. 6. Plan Your Week: So now this is something that you can do on the weekend. But either way, it's something where you planned down your week. And this is somewhat similar to what you did before in that you think to yourself. If I complete why it will be a good week and you want to identify this, why so along the same lines of what would make a good day, try to think broader and what would make a good week? And that is the why that you want to identify once again you will have a few goals. Now. These few goals for the week will be stuff that you can, ideally cut down and divide into certain day so you can get through and aspects of the goals or certain goals themselves done on each day. You should jot them down somewhere handy as well, because you won't necessarily remember them throughout the day. You you don't want to have to search for them. I frankly just used a no pad on my desktop, and so I can constantly see them anytime I want. And I usually have that no pad open in the background. And so I see what my weekly goals are I also see what my daily goals are and the broader ones as well. The monthly goes and what not and, ah, we'll cover that a bit more in detail later on. But for now, when you're planning your week, just follow these points. 7. Plan Your Month: And as you can probably imagine, at the end of the month, you're going to be doing something somewhat similar. You're gonna be planning your month and you're gonna be asking yourself if I complete Z, it will be a good month. And as you can imagine, you should identify Z. You should identify the points that will make it a good month. Now, if it seems repetitive, this is somewhat on purpose. You do want to create this structure, and the structure goes from the broad months. Actually, it starts from the broad year, but we'll cover that later because that entails a bit more. But it starts from the broad months, and then it goes to the week and then to the day and all of these goals that z the wine. The X should all tie together. And so along these lines, you should be asking yourself if I complete see it'll be a good month. This is he can be divided into weekly goals and then into daily goals. Now you can separate thes by different aspects of your life. Since these are monthly goals, you'll have certain aspects of your job. You're certain aspects of health, family time, hobbies, etcetera, etcetera. And so definitely keep these in mind for your monthly goals. Not everything will have to do with work. You will want to work on your hobbies. You'll want to work on your health and definitely keep the head up. You might want to spend time with your family. You might also have a side job that you want to spend some time on. So keep all of these aspects in your mind when you're planning out your month once again, jot them down somewhere handy because he won't remember them necessarily. And once again, I prefer something very simple and easy that I will constantly see when I'm joining these down. I want to make sure that they're somewhere where I can access them very easily, and I don't have to worry too much about finding them 8. Plan Your Year: now, as I mentioned, the same goes for the end of the year, but it will involve more work now. You can check later on in the tips videos where I get into this a bit more now right off the bat. This might seem to you that these are a lot of steps. I mean, we're trying to manage time here, and we're taking all this time to manage it, which might seem to be a contradiction somewhat. But if it's done correctly, thes things should be inspiring you. When you're setting your goals for the month for the week and for the day, they should be inspiring you, and they should be pushing you. You should be looking forward to revisiting your life goals and seeing how much progress you've done and what needs to be improved in order to achieve these goals. So when you're jotting down these goals and when you're following them and when you're getting them done, you should be asking yourself if they're inspiring you or not, because this will help you for the next section 9. ARE YOUR PLANS THE RIGHT ONES?: are your plans, the right ones. Now we're going into the UAE section. This might be a bit more theoretical, but it's also very important. I chose not to do this at first because I wanted to make this actionable. So hopefully you've been applying at least the daily goals. And if you're going over this course during the weekend, then you've been applying the weekly goals and maybe months Legal's. Anyway, Now we're getting into the UAE and we're gonna cover your goals have been more broadly. 10. Let's Plan Your Life: So since we've been planning everything else, let's go even more long term and let's plan the rest of your life. Your life goals are something that should always be kept into account. These will change over time over your entire life, obviously, but these are things that you want to keep in the back room of your mind. And you want to make sure that all the steps you're following and all your smaller goals, your short term goals actually align in order to achieve your life goals. So now is a good a time as any. So why don't we set some life goals? Or why don't you sit down the goals that you have? Remember, if you have stuff like a vision board or if you've jotted down your bucket list or anything along those lines, these tie in. So you might want to get access to these, and you might want to take a look at these in order to set up your life goals. This is a big thing, and this is what you want to achieve in life. Along these lines. You want to look at your work or your career, you want to see what your goals are there in terms of your life. You also want to look at health. This is very important, especially as you're aging as I've been noticing. You also want to look at hobbies. You definitely want to keep some hobbies, and you're probably interested in obvious. And so keep these into account as well. If you can advance in your hobbies and you can improve in them, then it'll make them all that more enjoyable. Also, family. This is very important for most people, and these are also just examples. You might have other things as well that you want to be working on. Maybe you're working on a novel in your spare time or you're trying to get a patent or you're working on sports and you're really enjoying that, or travel or whatever it might be when you have your life goals, this is what you want to be setting down, and this is stuff that you want to have accomplished. A lot of people want to divide these into five year goals, 10 year goals and what have you and that's doable. And it's definitely something you can work on. But for now, You probably have some goals in your life, things that you want to have achieved, things that you want to have done, things that you want to places that you see yourself at some point in time. For now, just do that. If you have once again a vision board, then it's probably stuff that's on there or if you have ah, bucket list or a list of things you want to have completed in life than, Ah, that's what we're talking about right now. 11. Plan Your Life Cut it out!: so great. Now you've written down your life goals, and the purpose of this is that you should be cutting down. You should be working on one thing. First, you want to cut out the extras and you want to make sure that if you have a bunch of goals in life for a bunch of goals for hobbies and stuff like that, you're not working on everything at the same time. So along these lines, try to once again go through your work career and find one goal for your work or your career. Find one goal for health. Find one goal for hobbies and one goal for family. Now, I'm going to be nice to you, and I'm gonna add one extra endeavor. So one other goal that can overlap with something. So if you have your work but you're also working on a side business, then you can add that in. Or if you have maybe two hobbies, you can add that it You can have one thing that overlaps just because I'm feeling in a generous mood. But you do want to cut down on too many extraneous things, even if you have a bunch of goals you want to achieve, keep them in the back. Your mind, obviously, if the opportunity presents itself, but you're going to get a lot more done if you first concentrate on one goal and then later concentrate on the other ones and you'll have time to reevaluate, Reassess at what point you want to change from one goal to the next, etcetera, etcetera. But for now, you should make sure you cut everything down all the extraneous stuff and work on one goal at a time. So I know what you're thinking right now. You're thinking, Wait a minute. Suddenly I've got too much stuff going on. I can't just cut it down to one thing. I mean, you know, there are all these goals, They're all these things I want to accomplish. And so I'm telling you right now that when you see these other opportunities that come up or other things, he could be working on to just say no to cut them all out and to do away with as much as you can. The goal here is that you want to cut out as much as you can if you're working on 10 things . If you work on 10 things, it's just you won't be able to get as much done than if you're working on just one or two waiting until you get them done and then work on something else. You really want to be concentrating with your entire brain on what you're working on. If you have 10 things that you're juggling, even if you're not working on them at this precise moment, they're still in the back of your mind bothering you, and you're thinking about working on them later on. Really, I want to move these aside, have them written down somewhere. But otherwise just concentrate on what you're working on now. The reason I left this for later is because, as I mentioned before, I want to make sure that your daily weekly and monthly plans are inspiring you. So now look back to them. Look back to what you structured for your day or week or even your month, and doesn't fall in line with these goals that you set out and also do these goals and what you've been doing your for the day and for the weekend for the month Do they inspire? Do you find them inspiring. How do they compare to your final goals? Does your work that you're doing right now really fit into your final goals? If not, you might want to make some changes. 12. How Many Goals? (Kaizen Method): So now that you've set your long term life colds and, uh, hopefully you're able to divide it and use your daily and weekly and monthly goals so that they all align to your life goals, let's refine this a bit and going to some theory later on, we'll get into more of the nitty gritty. But here we're going to a broad sense, and we're going to refine it a bit and make sure that it's working smoothly. So, first of all, how many goals should you have per day now? I said three or four tops. Ah, Warren Buffett said. Five. Um, And once he was asked that question, he said he likes to have five things per day. If you follow the Ivy Lee method, which I will cover later on, Ah, that I really method, said six. Quite frankly, the best method you can have is the one that you will stick to, and no matter what it is, as long as you stick to it day in and day out, then that is the best Met best method to have. So along these lines, it's easier to start small and grow. You don't want to start with, say, 10 goals because you're feeling totally motivated. But then, realizing that you're only getting through four goals by the time four PM comes, you feel de motivated. And then tomorrow you need to work on the same goals that you still had today, and then that feels bad, and then you won't be able to complete those go ahead set or any way you see what I mean. So it's better to start off a bit too small and then you can grow from there. Now This brings me to the kaizen method, so the kaizen method is a method that's used for productions, operations, management and for many different industries. But for our purposes, it can be applied in this manner instead of encouraging large radical changes to achieve the desired goals, These methods recommended that organizations introduce small improvements, preferably ones that could be implemented on the same day. So there's a lot more, actually to the kaizen method, and it's actually extremely interesting if you do want to get into the theory a lot more. However, for our purposes, this basically means to start small, so start with maybe even just one goal per day. And then if that goes well, then the next day you can have two goals. And if that goes decently the next day, you can have three and just work on this and see how it goes. And you might surprise yourself. Maybe you can do five or six or maybe a few more comfortable with three or four, but just start small and then grow. Look, this might seem really intuitive to you and kind of elementary. On the other hand, many people, when they're motivated, they want to get as much done as possible. And so they'll tell themselves, Oh, no, I'll do six or seven or eight different goals. I'll have a whole lot of goals for tomorrow because I could get a whole lot done and then they just get burnt out or they're not able to get this stuff done and they get de motivated and stuff like that. So it does bear repeating 13. Once You're Done You're Done: remember, Once you're done, you're done. So what does this mean? If you're able to finish all your goals by noon, I don't want you to try to actually sneak in some other goals and get more done. No, that's it. You can work on something else. You can work on your hobby, your family or trying to achieve other life goals, and that's fine. But you shouldn't be trying to cram in mawr than you did before. Obviously, you can keep this in mind for the next day. You could try to schedule more goals for the next day and see how that goes. But for this day, if you finished all your goals, then you're done. Now. The reason for this is actually burn out, and the problem is because let's say you finish your three or four goals by noon and ah, and then you feel well. I still have half a day. I could get quite a bit more done. Let's see what other goals I could work on. The fact is, you haven't really prepared for them, and maybe you can get one more goal in, but you'll basically feel that the whole morning you are very productive the whole afternoon. You're not so productive, which makes you feel a bit burnt out. And also sort of the motivates you. You think, well, I was productive. But then I spent a lot of time procrastinating and not getting much done. And that really d motivates you for the next day. I'd much rather that you get your stuff done, then work on other stuff. Hobbies, family, whatever. And you'll be very ready the next morning to hit the ground running. When you're trying to get your next goals done, you don't want to be productive for just half of the day and then spend half the day using just as much energy and effort but not getting much done. 14. MAKE YOUR WORKDAY SMOOTH: So now that you have all that said, let's work on making your workday a lot more smooth. Hopefully, this has dealt with your life goals and what you were looking to achieve. So now we're going to deal a bit more with the nitty gritty of your day today and how you can make it flow a lot more smoothly. 15. Things to embrace: first of all, things to embrace. Now I'm not talking about people or stuff like that. I mean, you can embrace whoever you like, but things to embrace in terms of your work. Life in your work day. The first thing is labels and folders, labels and folders are things that you can put on anything, especially for your documentation. You might have folders. You might have boxes you might have. Ah, papers. And what have you that you need to keep around? You want to embrace labels and folders and you want to be labeling everything that you can Now, you might think, Well, I just work on my computer a lot, so it doesn't matter. No, but this applies to the computer as well. You're gonna have a lot of documents that you work on your computer. You're gonna have a lot of files, and chances are they're jumbled up. You have a bunch on your desktop and other ones are all over the place. You really want to embrace labelling, and you want to embrace different folders and you want to sort them out in a way that makes sense to you. However, you see things and however, works best for you. So, for example, you could have one broad business thing and then divided by your different types of business. And then you have another folder for family stuff, another folder for your hobbies and then later gets divided by the different hobbies and something that makes sense to you and the way you're doing it. And you want to be able to label everything that you have. Ideally, you can have everything in labels and your desktop can be clear of clutter. And you don't have anything on your desktop except for the stuff that you're currently working on right now. And keep in mind that miscellaneous other etcetera bits and bobs stuff like that those are not labels. I don't want to see any of those on your labels. And like I said, I'm gonna come check. Um, I mean, no, I'm not, but you don't want any folders or anything like that that just says miscellaneous, because unfortunately, after a while, you just start piling a bunch of stuff into miscellaneous and other, and it will just make it a lot of harder to find stuff. You're going to be wasting a lot of time trying to search for stuff. And that's why you're embracing all these labels and folders. It's because you want to make it very easy to retrieve any information you need the next time you find yourself looking for a file and it takes you forever to find it. Well, that's because you haven't embraced labels and folders, so please do embrace label in folders. And I know when your computer you can search for stuff and that definitely helps. But chances are you still spent quite a bit of time trying to search for something before you actually found it. And in that case, you should keep in mind that you should put it in a place that's a lot easier to find. Another thing you should embrace is lists Now lists our to do list, obviously, and you should be very happy to use lists. A lot of people don't like to do them. They have this reputation for being very nerdy and not letting people think outside the box and not be creative or something like that. Do away with all that you really want lists. You need lists and everyone all the best people in the world used lists. There's a book, an excellent book called The Checklist Manifesto, which is all just about lists, and it talks about how people like the fact that airplanes that you never see the same crash twice. Different airlines learn from different ways that the planes crash. And so the same mistake never happens twice. And all of this is done through checklists. And the same is for doctors. By the way, when they clean their hands or prepare for surgery or stuff like that, they use these checklists. Now, if these people can use checklists, so can you. Now, technically, the two types of checklist is a to do list and a check once done list. Um, you can just use whichever you're more comfortable with in Syria. To do list would be something that you need to do later. Eso Usually these are things may be on a certain day. You have to do this on the next day. You have to do different things there. You would have to do list. Check. When done is when you follow the same steps every single day, and you just want to make sure that they've been done every single day. Think along the lines of every single day. I have to make sure I wanted the plants. I clean the yard. I do this. I do that blah, blah, blah and those who could just check them once they're done. You don't have to write a new to do list every time. Regardless the more or less cover the same thing so you can see which one makes you feel more comfortable. Most people use it to do list for things that change from day today, I e. New goals and so you can feel comfortable just using it to do list. And once again, I'm emphasizing this. Be serious about thes and, uh, I don't feel like you're being nerdy and not cool or not inspiring. They are absolutely needed, and so just learn to embrace them, learn to love them. 16. Emails: So now we're getting to emails. Emails can be a major problem, and in fact, they are probably a major problem for you, even if you don't realize it. Ah, e mails, uh, probably rule a big part of your day. And, as has been said before, an email inbox, Is it to do list that someone else has made for you? And you don't want to be working on other people's to do lists before you work on your own ? And, ah, that's why a lot of people recommend not checking email first thing in the morning or really limiting the number of times you do check email, and that's pretty much what I'm gonna tell you as well. Let's get a bit more into it. So I used the four D's and I got this from getting things done by David Allen. But you'll find a variation of this in the Eisenhower matrix. If you follow that, this is the way that I prefer to look at it. You can feel free to look at the Eisenhower Matrix and see if that makes more sense to you . But to me, this is a lot more actionable. Yes, so the four D's are what to do when you open your email in box and you see new emails. The first D is delete anything you can absolutely anything you can right away. Just delete it. That's the first thing you should be doing. Second of all is delegate, So this is anything that can be handed off to someone else. If you working with other people or you outsource certain things, we have certain partners and stuff like that. Anything you can delegate, just do that right away. Then with the emails that are left, you want to defer anything that needs to get done, you set up a certain time for you to work on it. Maybe already had time set up to work on a specific project or specific part of a project. And this email refers to that good deferred to that time. Say OK, 2 p.m. We're gonna work on that. A lot of email programs, in fact, that you snooze an email or something until a certain time you can decide. Okay, I'm gonna snu this, get it out of my sight until two PM Or maybe it doesn't follow under any of those things. And like I said, you want to, Ah, leave certain amount of time every day for unexpected stuff, maybe can to defer to that or you can defer it to the next day when you could schedule it. Improperly, however, might be, anyway, the bulk of the things that you receive, which are real projects that take some a certain amount of time to do. You should defer them to whenever they need to get done. These are the important things the last E is for, Let's say, the urgent things rather than important, and I would just say anything that takes less than two minutes. If it takes less than two minutes, yeah, feel free to do it right away. It will be better than having to schedule it and deal with it later on. If you can get it done in two minutes or less than do it, and these are the four D's, and you should do them in that order, you delete first, then delegate, then differ and then do in terms of checking our email. You should probably check it at set times, and you should deal with all the new emails every single time you check it. So don't just check email because you're clicking on your email inbox and you click on one email that looks interesting. But ignore a couple other ones stuff like that, and that's why you check it at set times and because during that, those set times you can decide. Okay, I'm gonna said this time to check email and actually deal with every single email as it comes along my way using the four D's. At least that's the way I do it. Once again, if you want to check your emails, you can do it a couple times a day. Maybe not first thing in the morning, stuff like that. I'll talk a bit more about it later on when I talk about the things that I follow under the tips. But ah, for now, let's just say when you do, check your email inbox. Follow your own method for now or whatever works best for you, or try different methods and see works best. And I do recommend using the forties and then dealing with all new emails when you check 17. Other Distractions: So now we're going to deal with other distractions. So let me ask you a couple questions while you're working. If you're working from home, and these days I'm recording this during the lock down, so everyone's working from home. But chances are for your freelancer entrepreneur. You're spending a lot of time either working from home, working in a coffee shop or working from your office. But it's maybe just you or just a couple people in that office, so I have some questions for you. Do you find yourself going to the fridge a lot? Do you find yourself turning on your TV a lot? Are you chatting or checking your phone quite a bit during the day? And by the way, later on, I'll go through my top secret method to make sure that you don't get distracted by your phone, but that will come later on. Another question is, what else are you doing? What else are you doing during the day that you probably shouldn't be doing? What are you doing in terms of getting distracted Now, a good way to catch yourself in stuff like this is maybe to set alarm, maybe set an alarm for every hour during the day. And when that alarm goes off, where are you and what are you doing? You might think, Oh, I just went to the fridge. But it was just It's once. Yeah, Except if you catch yourself going there quite often, then maybe that is an issue that you should address. And if that alarm goes off every hour and a couple of those hours here at the fridge, well, maybe you should stop. Just maybe you're just munching on stuff because you need a distraction. And by the way, I bring up the fridge because that's something I do all the time. I find myself going to the fridge and just opening it up and then maybe grabbing something . Whatever is easiest E two. In fact, my wife complains about it a bit. You know, she's That's me, what I'm doing always at the fridge anyway. But all of these things are things that can take up some time and so try to keep track of them and find out how you're getting distracted and then deal with each one. Look, each one is going to take something different for me. For the fridge. I found that if I don't have the fridge in my line of vision, that actually helps a lot. In fact, if I'm in a separate room, it's the best. And I'm. I try to when I'm working, have nothing in front of me and just either a blank wall or a window. But otherwise I try not to have to any distractions. Ah, if you find yourself turning on your TV, maybe you shouldn't be working view of the TV or you should hide the remote or something along those lines. And so just try to deal with each thing. And if you do that exercise that I mentioned, where you sudden alarm for every hour on your phone and you find yourself doing things, then it will give you a lot clearer perspective of how you are procrastinating. And this could be very useful because many times, at least for me, I found that I'm procrastinating without even knowing it, because my mind's just wandering and I end up doing things. But I have been thinking about it, so I'm procrastinating ways I didn't know. So these are things you should keep in mind. Obviously, procrastinating can also mean doing a lot of things on your computer that you shouldn't be doing and going to social media and stuff like that. So that's probably something we should deal with, and we're going to deal with it in the next lesson. 18. Other Distractions (Online): So for online distractions, my recommendation is to block anything you can. This means Twitter. This means Facebook. This means YouTube. This means instagram. This means tick talk. This means yes, news channels. This also means personal email. If your personal email is different from your work email and ah, you want to block all of this, what I do is actually I block all of it until 4 p.m. And the only reason I unlock it at 4 p.m. Is because I use some of those, especially Twitter and sometimes YouTube. I use it for work. And so I do want to do some work stuff on those channels, but I can save it to 4 p.m. And ah. Otherwise I find myself just typing in Facebook or Twitter just out of habit without even thinking I find myself doing it. In fact, even after I blocked it, I find myself doing it on a page doesn't open on my oh yeah, of course I can't and his shows just how I'm doing it without thinking, because I know it's blocked. But I still type it out of habit. Eso I'm using a Mac and so I use a program called Self Control to block anything I want, and I find it very useful. But they're a bunch of programs like that. You can look them up, and you can find a program that just blocks whatever you need blocked. And you can put in whatever websites you want a block until a certain time or for however many hours, etcetera, etcetera. And once again, as time goes by, see how you waste your time. You'll you might start noticing that you waste your time on different websites on different games on different bulletin boards and stuff like that. And if these aren't part of your daily and weekly and monthly goals, like if these aren't part, actually just of your hourly goals during the hour you're supposed to be working well, then you probably should be blocking these because these are away that you're gonna distracted, that you're procrastinating, and this means you're not getting your goals done. And so you should find a way to deal with them, and I say, Block it. The whole goal of this and of Ah, the lesson before is that you want to make it as difficult as possible to procrastinate and as easy as possible to get work done. And that's the whole goal for this. So if you're blocking stuff, it makes it very difficult to access your Twitter, Facebook or YouTube because he can't do it on your computer. And if you ah, if you find yourself far away from the fridge or stuff like that, you're making a lot more difficult to actually schlep over to the fridge and open it. So you really want to make it difficult to procrastinate. How are, however, that works best for you? That's the goal, and you want to make it as easy as possible to get work done. 19. INCREASING PRODUCTIVITY: So here we're going to deal with increasing productivity, which is a big part of time management, because the amount of productivity have or how productive you are will dictate how much time you have available. And so you really want Teoh be as productive as possible in your work. 20. Just Do it: So the first thing that I have to say is just do it like Nike said, Just get it done. You have to start somewhere, even if it's not 100% just do it. And what I'm tackling here is things like analysis, paralysis, analysis. Paralysis is something that you don't want to fall into. And ah, it's very common. What happens is that you feel you're not ready to get something done and you need to learn more about it. And so you start analyzing all the different aspects and everything that might come along everything that could go wrong. Every issue that could come up and this just delays you're doing something. Of course you don't want to do sloppy work all the time. At a certain point, you're gonna find yourself analyzing. Just because you're kind of scared and at that point is probably when you should just do it just, ah, take a deep breath and do it. Remember also that perfection is your enemy now. This might also sound counterintuitive, but this is another form of analysis. Paralysis. Quite frankly, people don't want to do something. As Seth Golden says, they don't want to ship it out, but they want don't want to get something done because they wanted to be 100% perfect. I can tell you right away it's not gonna be 100% perfect, no matter how much preparation go in. And in fact, the best way to make 100% perfect is to just do it and deal with issues as they come up, because then you'll know exactly which issues you should be dealing with rather than trying to guess the issues that will come up. And, ah, you won't be able to guess correctly anyway. The only way to know correctly is to actually do it and then deal with the issues as they come one by one very, very seldom or any of these issues catastrophic. You know, you can always deal with them in their own way. You're gonna they're gonna be issues, at least for me. There've been many issues where I felt pretty dumb that I should have forcing them. On the other hand, at least I dealt with them quickly, and I was able to do it since I mentioned Seth Golden. Another thing he says is that you should fail quickly. And ah, what he means by this is basically you should get stuff done if it's gonna fail, fail quickly so you can move on because even if you prepare a whole lot, it doesn't increase the chance that it will succeed. If it's gonna fail anyway, you will never be properly prepared for what you're doing. What you're preparing for is the unknown. This isn't like preparing for a test in school. This isn't even like working a corporate job where your boss tells you need to do X y z. And so as long as you do X y z, you're finding you could get a promotion. No, If you're working on your own, you will never be properly prepared because there is too much unknown. And so the best way to prepare is to just do it. And finally, I want to say that there are no guidelines. I guarantee success there. No guidelines out there. There's no book or TV show or even course that can guarantee that you will 100% be successful once again. You're not just studying for a test where as long as you know the material, you will get 100% your not just following steps that will guarantee you will get your promotion when you're dealing with real life and you're dealing with your own job when you're an entrepreneur, when you're a freelancer, you cannot follow certain guidelines and be guaranteed success. You have to just do it and you learn by doing, obviously, look any other preparation you can do if you can read certain books and preparing stuff that that always helps. But you don't want to be delaying what you're doing constantly trying to prepare yourself more and more and more because that just once again, that's analysis paralysis and and, ah, it can be devastating. It means that you will never get it done. So I just want to really emphasize this fact. As you can tell, I'm really be laboring this fact that you should just do it in all different forms. And so hopefully this addressed any issue you might have if you're scared or if you want to get it perfect. If you feel you're not probably prepared, I can tell you that that is not the case at all, and you already and so just do it 21. Pomodoro Technique: So another technique is the Pomodoro technique. Now, the Palmer Door technique are actually the Boland. A little technique. I should say it's Italian Onda. I'm tying to English translator. So I should I should pronounce this correctly. This is a time management technique that was developed by any time Francesco Chiti Low. In essence, what it says is that you divide your work into time fragments. Usually it's about 25 minutes. So what does this mean? This means that you work for 25 minutes and then take a short break. Then you work for another 25 minutes and then take a short break. Then you work for another 25 minutes and then take a short break. Now these brace can be, let's say, 3 to 5 minutes each, and then after you do four Pomodoro Spa Maduro's and then you can take a longer break of 15 to 30 minutes and then reset. Now I want to mention this because it is a good technique and a little I know a lot of people find it useful. I personally don't. I have found that when I'm working on something I like to get in the zone quote unquote. And I like to really concentrate on what I'm working and I can go. Yeah, 25 minutes. 30 an hour, even two hours. Probably two hours is the max, I think. But I can go for quite a bit of time if I am concentrating on something and I want to get it done, and I could be all in without distractions and actually do it. And I would hate to interrupt myself after 25 minutes and, uh and kind of lose the fact that I was in the zone to do that. So that's why it frankly doesn't work for me, 25 minutes is kind of arbitrary, and depending on the job I'm doing, it might not work as well, so I don't follow it. But I did want to mention it to you guys in case you want to try it. And for certain jobs, it can probably be extremely good because because if you know how much time is going to take a lot 25 minutes to it, it could work out. Well, now there are variations on this, as you can see here, 90 minute time periods, natural time, periods, etcetera, etcetera, so you can read through it yourself and you can figure out what works best for you. But I just wanted to get you acquainted with this technique, the Pomodoro technique, because it is a time management technique that is, ah, quite popular and quite useful for some people. 22. Don't Break the Chain: now, another productivity technique is Seinfeld's Don't Break the chain now. This is Jerry Seinfeld, the comedian, and his method of not breaking the chain was basically that he decided he would write one joke per day, one funny line per day and every single day when he would do it, he would cross it off in his calendar, and that was the general idea. Every single day he would write a joke. Not Ah, whole monologue. Not even necessarily something golden are awesome. Just one funny line per day, and as soon as he would do it, he would put a cross in the calendar. And then that was it. Now, after a while, have to get a couple crosses. You have this and a feeling that you don't want to break the chain, because otherwise we need to start over. And so he found himself wanting to do it every day because he did not want to break the chain. Now you can search for it and read up a bit more about it, because it is quite interesting, and you'll find that many different artists. Or I should say, actually, precisely comedians had that Steve Martin has Ah was also extremely serious about doing this, and so you'll see that even comedians don't just wait for inspiration, but they are very strict on time management and on structure. He had a big calendar with the whole year in his apartment, and every time he wrote a joke, he put it Red X on that date, and that was it. That's what motivated him to keep him going. And obviously, a lot of the stuff he wrote he couldn't couldn't use later on her didn't use. But still, it kept on going, and it kept him improving day after day after day after day after day. And this could be excellent for you as well, so don't wait for inspiration. Just do it every day. If you If there's something you need to get done, something you need to work on, just do it every day. I know for a lot of authors the recommendation. I think this is Stephen King, originally, who said it, but the recommendation is to write X amount, say right like 300 words, 300 crappy words per day and that's it. Or maybe just write one page, one crappy page per day, and that's it. It doesn't need to be awesome. It doesn't need to be great. In fact, it shouldn't. You just need to sit down and write and just do it every single day. And I want to emphasize its because very often this applies mawr to creative jobs than not , and so people. So if you are in a creative industry and you're just waiting for inspiration before you work, I want you to consider maybe not doing that and trying to do something more like Seinfeld's . Don't break the chain and just doing something every day. If you're a painter, paint something every day if you are. If you write songs, write something every day. If you keep doing this over and over and over and over and over again, you can't help but improve and ah really help you. And just psychologically you don't want to break that chain, and it will keep doing it 23. Ivy Lee Method: so the next method is the Ivy. Lee met that I mentioned this before, but it bears repeating, and I want to get a bit more into it as well. Now the Ivy Lee method is quite simple, actually, Um, and you could just follow these points here at the end of each work day right down the six most important things you need to accomplish tomorrow Do not write down more than six tasks that should sound very familiar to you from the beginning of this course. And then, he says, Prior prioritizes six items in order of their true importance. When you arrive tomorrow, concentrate only on the first task. Work until the first task is finished before moving on to the second task. Etcetera, etcetera, etcetera, and you can read more about it. But that's basically how it works, says then approach the rest of your lift in the same in the same fashion at the end of the day. Move any unfinished items to a new list of six tasks for the following day, so this more or less falls in line with what I was recommended. I usually recommend between through three or four tasks can obviously depend on the task, he says, to prioritize them in order of importance. I usually say Start with the hardest things first because those usually way down on you the most. But I definitely feel free to look at this and feel free to apply for your own methods. The Ivy Lee method is something that's been used now, I think, for over 100 years, and it is quite I'm It's quite useful, and I know is used in a lot of companies and for a lot of people or different variations there off. And I think what I use is actually pretty much a variation of the Ivy Lee method. 24. Leading vs. Lagging Indicators: so another way to increase productivity and these air leading risk is lagging indicators. Now this is used a lot. I know it's used a lot for marketing and sales at, but also just for general productivity in general, for freelancers and entrepreneurs, which is what we're talking about right now. So ah, what are leading versus lagging indicators? So lagging indicator is output. This is an indicator which say, you know, I made 10 sales last month, okay? But I only know that I made 10 sales after the sales are made. And so that's the output. You know, once I earned the money from the sale, then I know that I made 10 sales, and so that's why it's lagging. While leading is more input like if you say I made 100 sales calls, then you know that you made those calls right as you make them. And, ah, so you can say OK, my input was 100 sales call, but and you know that right away by the output, you might have to wait a month or two or even more sometimes until you get paid. But the leading you know, right away. So why is this important? Well, results, obviously. Or what matter at the end of the day, and they're the important part because obviously you need to make those sales in order to earn the money. But the fact is that they lag, and so very often it can be a lot more useful to use leading indicators. And so a lot of sales people will actually do this. And they'll say, rather than saying OK, I need to make a least 10 sales today they'll say No, I need to make a least 100 phone calls today and ah, and then that's it. Whatever happens, happens and because this makes it a leading indicator and it's a lot easier to measure and a lot less haphazard. Now they know that on average, out of 100 sales calls, they will make 10 sales, and so more or less it should fall in line with making 10 sales. Obviously, the numbers I'm coming up with the or completely arbitrary and random I'm just saying 110 because they're easy to say. I don't want to make you feel pressure to doing 100 sales calls or 10 sales per day but you get the picture. And so if you find yourself having certain goals or certain things that you want to achieve and they have a lagging indicator, you know it's the output. Maybe try looking at the input and trying to try to use that in terms of what you do day today, because it will be a lot easier to measure. And if you tell yourself, okay, I'm gonna find at least one client per day. That's tough to do because you don't know who is gonna be client. You might find a client right away, or it might take a long time. But if you tell yourself okay, I'm gonna contact at least 10 21 100 clients per day, then, yeah, that's Ah, that's something you can actually measure and you can do it right away. And so this could be quite useful for leading versus lagging indicators. Now there are a lot of variations of this as well. I know, for example, for sales. One thing that's done is people will sort of do a combination. They'll say, if you make sales calls and you know that 90% of sales calls result in rejection then you can say OK, I want to be rejected 10 times today. And so what does this mean? This means that every time you get rejected, you can cross off and you're that much closer to to your lunch break, you know? And ah, on the other hand, if you don't get rejected, you can't cross it off. But it also means they made a sale. So it's a good thing. So anyway, there different variations you can do on this. But just keep in mind the leading races lagging indicators when you're setting up your to do lists and when you're keeping in mind your goals for what you want to get done during the day, the week in the month. 25. TIPS AND TRICKS: So now we're going to get a bit more into the tips and tricks. At this point, you pretty much have all the information you need in order to be very productive. But here I want to talk about some tweaks and some things that can help you out a bit mawr and that can also teach you to use what you've learned more effectively. 26. Avoid Cycle of Extremes: so the first tip is to avoid the cycle of extremes and involves not trying to pack too much if you finish early and ah, because I found myself doing this a lot, a Zai mentioned. You know, I'll be very productive and I'll finish everything I need to do by noon and then suddenly I want to do other stuff and I tried to do it. But I'm not nearly as productive as before because sort of fishing for stuff to do. And I sort of them procrastinate because I know I don't have to get it done. And then I feel like the first half of my day was very productive. And then later it wasn't. And I find myself, you know, having these cycles of extremes where I'm really motivated and then really demotivated and then really motivated and then really demotivated. And so along those lines, what I try to do is I like to have extra things to do. Um, I like to If I finish everything to do by noon, I actually have other stuff that I can work on that are part of my other goals, and I already have them ready for quote unquote free time. And, ah, so it's already prepared ahead of time. If I'm done with everything, then will these days I just have reading that I want to get done. And so if I finish everything by, say, three PM, I'm not going to try to start do something new. I'm just gonna close up and then grab one of the books that I want to get reading, maybe go to the terrorists and read for a bit. That's it. And you know, I can feel that I should be getting work done, but I know that's gonna push me that much mawr. So the next morning I'm gonna hit the ground running and try to get all the work done that I can. It's something that I follow, and I found it very useful for me. And so maybe you can do that to just have extra things that you want to get done that aren't work related, and you can have them ready for if and when you finish work early many times This can also motivate you to finish work early so you can get working on the other stuff that you enjoy doing it could be hobby related. It could be books that could be family time, anything along those lines, Really? And once again, because the other option is burnout. And you really want to avoid this. And at least for me, this was really the case. And so I found it very useful to have extra stuff prepared that I could just do if I want to do it and if I ever finished early. 27. Checking Email: another tip for checking email, and, ah, you probably knew we were going to get to this. But don't check email first thing in the morning. I mentioned this before, but ah, email. Is it to do list that other people have given you to do and you don't want to be working on that? What you want to do is work on your own to do list. Ideally, you have a to do list already ready for this next day. I actually like having whatever program I need or something for the first task of the day already open on my computer. So as soon as I turn my computer on, it's there staring at me in the face. It's hopefully the hardest task, and so I could just start off with my first task of the day, and then that's it. And then I finished that task or get a good amount done or something, and then later I can check my email when I get my first break, so I find this extremely useful for me. I know a lot of people kind of try to resist this. It's you know, it's very important for me to check email. What if there's an emergency? What if this that and the other? I definitely had that before, and sometimes I still have that, and I feel like I need to check email right away. I don't think I've ever suffered because of it, though. You know, not checking email first thing in the morning. I mean, who knows? But I don't feel like I have. And I really feel like it's helped me not procrastinate and being able to get my first task done and then check email right after. So I really kind of recommend not check email first thing in the morning. Ah, of course. It's a judgment call and us, they're gonna have to see for yourself, but that's just my personal recommendation. 28. Protip Write down the steps: Now, this is a pro tip for those of you who have been working on this and you feel pretty comfortable with it, and that's to write down the steps. So what do I mean by this? Once you're doing something well and once you're getting it done and you know how to do it correctly right down the steps needed to complete it. So maybe this is something that you do day in and day out or you do once a week. You know, maybe it's something like sending out sales emails or ah, making, you know, preparing whatever documents need to be prepared or, I don't know, editing that certain documents that you know need to be edited. Maybe a few working photography. It means preparing your photographs in proper if I'm not in photography. So I don't know what I'm talking about. Sorry. But anyway, once you get pretty good at something, try writing down the steps and why. Why should you do this? Well, one reason is, quite frankly, you might get out of practice. Maybe you will take a break from that or things will change and you'll start doing things differently. And you might get out of practice, and then when you go back to it, you're gonna have to sort of reinvent the wheel from scratch because you won't remember how to do this. And so you're gonna have to go back and rediscover how you did it in the first place. But if you wrote down the steps to take, then you can kind of just consult that and it'll be fine. Another reason for doing this is that you condone very often spot steps for improvement If you write down. Okay, first I do this, Then I open the email that I sent this. Then I send that you can say, Hey, wait. If I change the order of it, it might actually work better. Or maybe if I add this extra step or I can take out this other step that could work better for me. And you very often noted these notice the's because because you write them down and you see them as a checklist in front of you, and they really help you out. You noticed I said checklists, and I told you before to embrace lists and checklists and stuff like that. And if you can create this checklist for all the operations you do when you perform. I really think it's helpful. And the other reason last but definitely not least is that you could eventually outsource all or part of what you're doing. If you are making these sales emails or sales calls or whatever else you're doing and you find yourself busy and earning money, maybe you want to outsource this. You can find a virtual assistant, or you can find someone online that can help you out with a certain aspect of your business . And it will be a lot easier to tell them what to do if you already have the steps detailed out in bullet points, and you could just show them what steps to take and, uh, and show them that way. Because if you have to do it from memory, so many things might just seem so intuitive to you that you didn't even think about telling the person to do them. And ah, and they might not be intuitive to them. And then I set up anyway. The whole I use freelancers for all aspects of my business, and I've seen this many times, at least for me, and I find that writing down the steps leading to be taken is very helpful to myself and also if and when I want to outsource it now, some examples could be standard responses to clients when to invoice, like the whole invoicing process. If you have it at the end of the month, maybe you need to follow a bunch of steps. The invoice steps for any type of standard procedure, really, And obviously something like invoicing. You probably not going to outsource it. But it still helps to write down the steps for yourself and any type of procedure that could be sort of standardized. Or that you do regularly, um, that you do quite often, anything along those lines, you can probably right down the steps needed in order to achieve those, and these could be very helpful down the line. 29. Yearly Plan (more detail): so for your yearly plan now, I said I would get to this later on. However, we've already covered the monthly, the weekly and the daily plans, and we've also covered your life goals so you can more or less guess what the yearly plant will entail. But let's go a bit more in depth into that you want to develop here the goals. And once again, you can refer to back When I said I was gonna plan your life out to the Let's plan your life lesson. You want to develop these yearly goals and make sure they fit into your life goals and these yearly goals. Obviously, you're going to be lofty because they're going to be for the whole year, and then you can divide them into months Legal's. But you also want to go a bit more in depth because these yearly gold should definitely be inspiring. You're gonna have to dedicate a whole year to this goal, so definitely make sure they're inspiring. You there motivates you, and this often might mean you want to make the goal even better than then you originally at it. If you have a goal that seems kind of mediocre because you think it's more quote unquote realistic. Well, maybe you should just make it a bit better. A bit more inspiring, a bit loftier. And you'll be that much more inspired to get it done. So just keep that in mind. We're setting up your yearly goals now, once these goals air done. This is something I like to do. And I got it from Grant. Cardone is book, which was okay. Actually, I liked it quite a bit once you've done these yearly goals, and I hope you've been doing them. And in fact, if you haven't, I want you to pause now and develop your yearly goals based on everything else you've done . Ah, Then I want you do something. This is what I do. I take every single one of these yearly goals, and I add right next to them times 10. So what does this mean? This means you need to take whatever goal you had, and you need to do it. Times 10. Now, the reason I like this is because it forces you to look at a new way to do it. I so one of my goals that I had was, I think, to contact um, What was it? I think it was to send 10 sales emails per day. And then I had that times 10 which sort of crept up on me. It does every year because I I'm too busy working on my yearly goals and I see that times 10 next to it I'm like, Oh, yeah, and and so suddenly, instead of sending 10 emails per day, I had to send 100 emails per day. And in a way, if I said OK, now try try to doom or maybe send two more emails per day or something. Then I could be like, OK, final, just dedicate more time to it. But times 10 it forces me to look at it with a new view. If I'm instead of sending 10 emails out per day, which I can do but takes up time, how can I send out 100 emails per day? I mean, at that point writing out each email and sending them out, plus searching for the email, I just the right person, etcetera, etcetera will take way too much time. So what I ended up doing was finding a program and I ended up finding a program. In fact, Now I'm using the program Snow Vo, which is just a program that I use, and ah, and I like it quite a bit. And it is It's basically for lead generation. It finds email addresses, and then you can use it to send out emails to prospective clients. And this allows me to send out yes ah, 100 emails a day for my sales, which helps a lot. Um, and I feel like this Times 10 really forces you to look at your tasks in a new way in a new light and make your go even bigger. And at least for me, this helps a lot. Another thing you might want to do is have 102 100 day checks on De. So why do you do this? You already have your monthly checks where you see if you're on track to achieve your year legal. But these 102 100 day checks can help is well, and they're kind of is they're very easy to input. First of all, I just put 100. I count 100 days in for each year and and do a Google alert and then 200 day as well. And I just make sure I tell myself I want to have X amount done by 100 days and later, once 100 days are done, I have my 200 day check and then I and then try to enter that it. Now I mention this because I do it as something extra. I know some people, though, find it more useful than the monthly goals. This might really depend on what you're doing and on what type of business you're in and the goals you're trying to achieve. And so, for now, just put 100 day check and keep in mind your monthly goals. Remember 100 days bit more than three months and so taken taking that into account, What do you want to have achieved within 100 days and jotted down your calendar? So you get a notification in 100 days, and, uh, and you can see if you've been following along, and if your goals are being achieved and if they're being achieved in the right way or not , and that way you can reevaluate, reassess and see how to go about achieving those goals. And then you can have a 200 day check and keep going that way. So this is very useful, I think, for your yearly plan. 30. Further Reading: now, I should also give some tips on further reading. There. Quite a few books. I've mentioned a couple of them of them here. However, right now for tips for further reading, there's just one thing I'm gonna recommend, and that's David Allen's Getting Things Done. That's a book called Getting Things Done by David Allen. It's the best seller. It's been around for decades now, I think, and I found it extremely useful. And I really recommend you finding. Actually, I started off with, um it was Ah, it was a speech she made. It was there for a conference. I just had the recordings of it and listen to them and I found them extremely useful. I still use a lot of what I've learned from him, and I I will tweak and vary the stuff that I've learned for my own personal use over the years. I've done that, but if you have not read this yet and you want to do some further reading, this is where you start. There are other books as well. I've mentioned the checklist manifesto, which is great. Ah, lot of you have heard of the four hour work week, which has quite a few interesting things in it as well. But it also has quite a few things that I think are dangerous. Almost if you haven't got in the basics done down and you do that with getting things done , if you have not read this and you want to get mawr into time management productivity and you want to get deeper into it, get getting things done first and then later you can look up other books, other books. I could mention them right now. Yes, the checklist manifesto. Four hour work week. Another one is work the system by Sam Carpenter. And ah, and there definitely other ones. Depending on what industry or what point in your business you you are on. Ah, you can look at the email three visited and stuff along those lines. But for now, I'm just saying this one getting things done. Look, obviously I have nothing to do with this. I'm not paid by David, Alan or anything that but I just find this very useful. And so that's why for now I just recommend this one. Then later you could get into the next ones. And if you're interested in other ones feel free to email me, and I'll be happy to recommend the ones that I think are most useful for your situation. 31. WHAT I USE: Let's go through a bit of what I use on Duh. I just wanted to share the stuff that I'm using in order to be productive because I thought it might be interesting for you to see and to know about. 32. Motivational Quotes: so starting off motivational quotes. A lot of people like to have motivational quotes. I've seen them. When I worked in an office, pretty much everyone had something in their desk or in their cubicle in front of them. I know a lot of people like to keep them as their desktop background or something like that . I actually recommend not keeping them constantly in front of you. I find that this kind of dead ends their impact and that after a while you just get used to seeing it all the time. It doesn't mean anything to you, and so it doesn't motivate you much anymore and what I end up doing. If I find a quote or something, that's motivational to me. I schedule them randomly. I put them in my Google calendar and schedule him for every 13 weeks. You know, 16 weeks, something random like that. And so it'll just pop up when I kind of don't expect it. And my Google account there kind of just gives me a notification or getting email, and I'll have some quote or something that I find motivating in its own way, and it's very personal. It'll work for me and maybe doesn't work for someone else. But whatever motivates you, you can do that. And just scheduling them randomly means it takes you by surprise and you aren't used to it . So it actually means something to you when you see it just randomly over time, when you don't expect it. 33. How to Stop Your Phone from Bothering you: This is the super secret way that I make sure my phone does not disturb me during the work day. This is super secret patent pending, so please don't tell anyone. I take my phone, but and I put it in the drawer that way it's out of sight, out of mind, more or less. But if I get a phone call or something like that, I'll still hear it. So it still works, and that's my secret. 34. Course: Thank you: thank you very much for taking my course, and I really hope you find it useful. And please feel free to check out any of the other courses I offer as well. As you may know, I'm a freelance translator, and I also run my own translation agency. So if you are a translator, keep in mind that I offer reviewing services for resumes and CVS as well as online profiles . I also offer one on one consulting. You can access either one of these services by going to the length that you see on your screen now or also by checking them out of the resource document you'll find at the end of this course. I also have a book called How to Be a Successful Freelance Translator, and the third edition is available now on Amazon. You can access it at this link here, and this as well will be available in the resource document. Otherwise, thank you so much once again for taking the course, and I would love to hear any feedback that you might have