The Art of Getting Stuff Done- The List | The Good Hustle | Skillshare

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The Art of Getting Stuff Done- The List

teacher avatar The Good Hustle, Teacher, Coach, Trainer

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

5 Lessons (15m)
    • 1. Welcome!

      0:28
    • 2. Your List Style

      4:26
    • 3. List Warm Up

      2:12
    • 4. Capturing It All! - Make it Work for You

      3:24
    • 5. Capture & Conquer - The Work Week!

      4:56
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About This Class

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The first step to being a masterful project manager and strategist is getting your tasks and projects organized! 

In this class you will learn shortcuts to cutting through the clutter and organizing deliverables and timelines. Whether you are organizing a team of one or one hundred these tips will help you not just get stuff done but be a master GSD-er!

I will tips, tools and expert advice from my years in the startup, public and nonprofit sectors building  projects from the ground up and scaling models across the country.

Brought to you by The Good Hustle! 

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The Good Hustle

Teacher, Coach, Trainer

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Transcripts

1. Welcome! : Hi and welcome to the art of Gettings Have done or do you see for short? This class is about boat list. If you want to be a masterful project manager, key strategist, manage a team. Oh, Oneto 100. The list is where you need to start. I'm going to share with you how I we work in the startup nonprofit government and education species using less to really hit the ground running. So in this class, I'm gonna help you figure out your list style how to prioritize and day today. Make a list work for you and getting stuff done. So let's get started. 2. Your List Style : and one of the list. In less than one, we're gonna discover your list style. Half the battle of the list is understanding how you capture information and use it. So we're gonna figure out your current habits for your to do's so uncovering your lifestyle . I want you to grab some paper, get a pen, and let's get on to some questions. All right, so I want you to first think about how are you currently keeping track of what needs to get done both professionally and personally. Are you writing it? Typing it both? Not at all. That's the first question. Number two. Where do you usually write down or keep your to do's and reminders. Is it a ongoing email to yourself? Is it on the back of an envelope an index card that you keep in your wallet on away Ford on your hand? Or is it just in your head? On the third question, what other major issues you have with your list? I read everything down, but in different places. I was too long, and I'm not using it cause it completely overwhelms me. I totally been there. I always need it, but it's not where I am, it's at home. It's on my desk. So I want you to take a minute or two and I want you to answer each of these questions. Honestly, there's no judgment here, but these are the key elements to discovering your list style and how to make a list work for you. Everyone is different. I mean, why do you think they're 20 something to do in task list APS and 12 different size of Post It notes, Right? Everybody's different. So go ahead and and answer these questions and then we're gonna revisit them. Okay, so hopefully you've answered all those questions. Maybe put me on pause for a minute or two. If you haven't now, we're gonna identify your lifestyle. So I've named four different types here. We've got it all in my head that it's everywhere the needs to travel or I can't look now these air just broad categories, but we're going to see if you identify with pieces of them or one of them. So let's start with the 1st 1 all in my head. So first things first. We need to get you to get it on paper or on your phone. You free up that head speeds for tackling and strategizing, which is just what you have to dio. We want to move from what? To dio to hell to do it. Let's move it everywhere, Okay, first question is where and when do you use the list? Are you just at your desk? OK, then let's start with Some people are sticky. Note. Are you on the go? Let's go to the next one for needs. Air travel so needs to travel. I need access all the time. I didn't saying Maybe we think about going with your phone. I mean, use the notes section. You can try some of the apse out there. I'll be perfectly honest, though I prefer to keep it super simple and limit the number of steps to open the list. The harder it is to get to it, the less who use it, it needs to feel like jotting it down. Quick, easy captured. Done. Often people start downloading APS and tools before mastering the art of the list, making and get completely distracted with the APP features versus learning. The art of effective list making is true. Trust me, I have been there and then we've got that. I can't look the I don't look at it. It's a total whole front. Back of a legal pad. It's too long to columns. Yep. Cringing. Yes, Been there as well. So, first off, take a deep breath. And secondly, you're definitely a prime candidate for a post it. We're gonna totally limit the size, right? I'd see. Pick the medium size ones like a postcard size or slightly larger, Not the tiny squares you'll go and seeing, trying to fit things on them. And yes, you can and should pick a fun color. Not just that super soul crushing, dull yellow. Um, but we'll get Maurin toe How the best use utilize the different species. So our plan of attack in your pep talk. So if you're the all in my head list making style, our goal is capturing it rate. If you're the it's everywhere we're going to streamline. It is the needs of travel we're gonna mobilize. And if it's I can't even look, we're going to simplify 3. List Warm Up : Hi. Welcome back. Welcome to listen to for the list. This is gonna be the warm up. Okay, so what you need to do, the warm up is a piece of paper, a pen, and we're gonna make our first gets up done list. All right, so we're going to start small. We're gonna start with the grocery list rate, so we'll end up going to the store and grabbing food at some point. So what better place to start? All right, So what I want you to do is just take a second with your paper and write down just four or five things that you need right now at home. Okay, So I'm gonna pause for a second, let you do that. Okay. So hopefully you've got them written down. All right, So now I'm gonna share mine with you. So we're gonna start with one over here on the left, the gray. So I've got bananas, eggs, yogurt, apples and popcorn. Okay, Simple enough. Right. Okay, so now I want you to go look at this other version. The white version on the right, here to get stuff done. Version. So I've got bananas, apples, popcorn, eggs, and yogurt. See any differences? Okay, so the main difference rate is categories. So in my head, I know produce is usually up front when I walk into the store. Then I know that snacks of the next aisle over and then next to that, there's usually dairy and eggs, which is usually where the fridges are on their together. So I want you to take a second and think about that. Think about if you use your list in this way. Categories in sequence. So that trip to the store you want to for gotten butter eggs rate. You made a list work for you. It will save you time. You'll go down. No needless isles. It's like a road map, and that is truly the power of a list when it's used like a tool. So okay, now you've got groceries out of the way. Let's work on your own to do list 4. Capturing It All! - Make it Work for You: Well, the Millicent three, it's Now we're gonna make your list of work for years. We're gonna move on from our grocery list. What you gotta do this week? Okay, so we're gonna focus on capturing it also again. They didn't tell you to grab some paper, get a pen, and we're gonna capture and conquer. Okay? So some things to think about as we're doing this exercise today. So we're gonna think about long term and short term goals are things to dio we're gonna also be choosing and organizing. All right, So I want you to take your piece of paper, and I want you to draw a line down the center, as you see here, and then on the left hand side, I want you to go ahead and just start writing down the things that you need to do. And I only want to take part of the week. I don't want to do the whole week, so I want you just to think about, like Monday, Tuesday and Wednesday. What are some things that you need to get done, and I want you to go ahead and populate the left side of your page. There and write them down. Okay, so hopefully you had a couple things down. Now you'll see on the right hand side of the page. I wrote Monday, Tuesday, and Wednesday. I want you to go ahead and do the same thing. And I want you to make sure you leave some space so you can actually write things underneath. Okay, so now that we captured what you have to dio now, we need to figure out how are we going to do it, right? Okay, so you'll notice here that there some numbers. So we've got ones and twos and some threes, so I wanted to find them for you. So this is a prioritization system to help you figure out when things were going to be happening or when they need to be done. But a simple version, right? So ones are a top priority. You must get done ASAP. To are also a priority, and they need to be completed this week. But again, they're not ones. And then there's three straight. They're important. They need to be completed soon, right? I'm sure many of you can identify with everything, feeling like it's a one, but I really want you to think about what really is a one, what's really too And what's really a three for you. So I'm gonna walk you through my list here, so I've got to ones here. I've got me fill out my room. Reservation form, book a flight. Those are super time sensitive. So those have to be done on Monday. I've got research, funding stream set of quarterly reviews order, post its and set up a lunch with JB. All right, so I want you to go through that list and start assigning ones twos and threes. Okay, So here is the current version of bliss now. So we numbered everything that was on the left hand side. 12 and three. We said that Monday was going to be one Tuesday to Wednesday three. So we shifted everything over. So Monday ones were book a flight set of quarterly reviews Tuesday. The twos were fell out of a room reservation form, set up lunch with JB. And Wednesday we've got our threes. Was for research funding stream in order, post its. So you just took the first step in not just reading down what had to be done, but really thinking through a systematic process off how to get that work done. And the next lesson we're gonna take it to the next day. 5. Capture & Conquer - The Work Week!: welcome to listen for your mission. If you choose to accept it is tackling your whole work week, which I know you can dio. Okay, so some things were gonna think about as we're tackling the whole work week. This time we're gonna think about practice. Your list can't work for yours. A tool if we don't practice right tools. So bliss itself. And also some tips and other ways to be capturing information and flexibility. Write a list. It's living, It's organic. So we're gonna really practice being flexible with building the list and shifting it just like what happens in real life. All right, so this is capture and conquer Part two. And again, we're gonna be thinking about long term and short term in terms of tasks and our timelines where again gonna be choosing and organizing. And another added piece that we're going to do today is we're gonna think about tracking and status, but keeping it really simple. So let's go back to lesson three and the list. So as a refresher, we've got all of our to do's on the left. We've got our numbers are ones or twos or threes and then on our rate. We've got Monday, Tuesday and Wednesday or Monday's one to these A to Wednesday is a three. OK, so we're going to start here, so we're gonna put our list into real life. Real life is messy. Things that always happen as ones twos and threes. Right? So let's look at what actually happened on my Monday. So on Monday, it looks like actually went ahead and booked that plates or cross that off. And then what else is cross off here? I actually did a Tuesday at two and I set up lunch with G B because he said an email. Okay, fine. That happens rate. Let's look back up at Monday and we've also see we've gotta pee in a circle. So this is a system I created so that you could mark task that have been acted on but aren't fully completed, right? So we always end up with those things that our to do list that aren't fully done. It's a 60 40 50 50. Maybe we're waiting on someone else. So this is a system I created to get at status in tracking without making it too complicated. Right? Okay, so let's put this in motion. So what happens now? It's Monday. Towards the end of the day, I'm thinking about writing my list for Tuesday. So this is what I would do already put the flight great crossed off. We need to move. Are set up quarterly reviews down to Tuesday. I'm going to keep the P there. Right. So I know I didn't do anything about it. It's been acted on, but there's something that's holding it up from being fully completed, all right? And they were gonna keep the fill out. Our room reservation for Wednesday is going to see the seam research funding stream in order. Post. It's so in essence, that is what our list would look like in real life and again wanting you to think about. You've got to be flexible. Things were going to move, and hopefully this is starting to give you a system and thinking about how you can shift and move, just like in real life, how things shift and move off your plate. Okay, so now I'm going to give you Steve, preview into your project, which is going to be really taking this more long term. So I want you to think through, Not just the first beginning, First end of the week. I want you to think through the whole great. So Monday through Friday, I went thio Thio think about me picking a template or tool or you know what I even recommend? Just go ahead and stick with, um, paper for the first time because it's better for you to be a bit consistent and then work in whichever tool is best for you be at the posted or the index card on your phone. And also, it's gonna be helpful for the project so that you can share us out with all of us. I want you to test out your strategy rate. So we're gonna make that full day list. You're gonna draw one in the center of your page on the left. You're gonna list all the different things that need to get done Monday through Friday. Then I want you to utilize the 123 system again, right? Um and you're going to realize that you might have to be shifting things right? So I know he only did Monday, Tuesday and Wednesday, and assigned them is ones twos and threes trying shifting the system a little bit and see how many ones do you have? So you know, in this case, Monday and Tuesday might have ones right. Wednesday has twos and Thursday has some twos meeting a couple threes and Friday's three. I want you to play with it a little bit and figure out what feels right for you, and I want you to show your process. What does it look like with the big long list? On the left hand side of all the things you have to do, show me a signing. The ones that use threes Show me how you went and put things under the days of the week. And really, the key to this is having you really work with your list and make it comfortable for you. So there you go, happy listing, and I look forward to seeing what you come up with.