Telecommuting Skills: G Suite & Google Drive Basics | Victoria Heric | Skillshare

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Telecommuting Skills: G Suite & Google Drive Basics

teacher avatar Victoria Heric, Google For Education Certified Teacher

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

13 Lessons (1h 18m)
    • 1. Welcome

    • 2. What Is Google Drive?

    • 3. Basics: Logging In & Navigation

    • 4. Basics: Folders, Documents & Sharing

    • 5. Docs: Navigation, Formatting & Spelling

    • 6. Docs: Insert, Editing & Export

    • 7. Sheets: Formatting, Sheets & Charts

    • 8. Sheets: Formulas, Functions & Data Sorting

    • 9. Slides: Formatting, Animation & Themes

    • 10. Slides: Layout, Video & Presentation

    • 11. Tips & Tricks: Fonts

    • 12. Tips & Tricks: Images

    • 13. Tips & Tricks: SearchBar Shortcuts

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About This Class

Students build advanced telecommuting skills by learning key software included in Google Drive, G Suite communication tools and engaging special features in Google Apps. Students will demonstrate mastery through a series of hands on exercises that include tips and tricks to make them look great! This course is ideal for remote workers, distance learners, educators and anyone who wants to become a Google Drive expert and conquer this pandemic.

Take all sections of the course as the become availabe!

What you’ll learn, throughout all parts of this course:

  • (This course) Google Drive basics: Docs, Sheets & Slides
  • Enhanced Telecommuting Skills: Gmail, Google Calendar, Hangouts and Meet
  • Advanced tools to create: Blogger, Sites, Forms, Jamboard, Keep and Tasks
  • Tips & Tricks: Bitmoji, Google Meet Breakout Room Extensions, Web Chrome Store Extension
  • My Maps & Google Photos
  • SearchBar Shortcuts & Settings to Work Offline
  • Share and collaborate your folders and files like a boss
  • The path to get G-Suite Certified Yourself

Have fun! 

Meet Your Teacher

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Victoria Heric

Google For Education Certified Teacher


Victoria Heric is a Google for Education Certified Career and Technical Education Teacher based in Los Angeles, CA.  Ms. Heric is a member of the SAG, Producers Guild of America, New Media Council and a budding IOS developer who was a WWDC Apple Scholar in 2018. She is also a STEAM educator and Robotics coach who enjoys voiceover and cats. With a Bachelor of Arts in Theater, and work in improv comedy, she brings a super charged and humor infused delivery to all the material she teaches which is only surpassed by her passion for helping students of all ages level up.

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1. Welcome: Welcome. Have you ever wanted to improve your understanding of Google Drive? Have you ever wanted to improve how you use Google Docs, Sheets and Slides? Have you ever found yourself needing to shelter in place and move all your most vital daily work online in a 24-hour period in order to save your livelihood. If you answered yes to any of these questions, then this is the course for you. Something like this ever happened to you before. Karen, thank you so much for your help with Google slides. I couldn't have done this without you. This is such a difficult time. My pleasure. I totally understand this job. Thank you so much for by now. We've are common in the Q and a section to let people know how you feel about Charon right now. Students, I miss V. I'm a google certified for education vocational teacher with more than ten years of digital production experience. I got you. Throughout this course, we'll take a look at the basics, engage in master G Suite tools, and discover advanced tools by exploring Google Apps. And funnily all share some tips and tricks to make you look great. I'm an assume, you know more than you think you do. But let's get started with the basics. 2. What Is Google Drive?: Google Drive is a file storage and synchronization service developed by Google. It allows users to store files on their servers, synchronize files across devices and share files. What does synchronization mean in this context? It means that everything is automatically saved for you all the time and constantly updated when someone else makes a change. In addition to a website, Google Drive offers apps with offline capabilities for Windows and MacOS computers, and Android and iOS smartphones and tablets. Google Drive encompasses Google Docs, google sheets, and Google slides, which are part of an office suite that permits collaborative editing of documents, spreadsheets, presentations, drawings, forms, and more files created an edited through the Office Suite are saved in Google Drive. G Suite is a cloud-based communication and productivity tool that works with this office suite. And we'll come back to that in the next section. 3. Basics: Logging In & Navigation: Start by signing in with your existing account or create a new account. Remember to be flexible with your name unless of course you're looking for a specific name for your business. Once you're on the home screen, find the waffle. Now, a waffle can be Belgian with chicken, or in this case, full of all these delicious apps and tools. Scroll down to see what's available, and then pop back up to drive and click it. On the left-hand navigation. The New button enables a user to create a new folder, upload a file, upload an entire folder, or create a Google doc sheet, slides and many other applications located inside of Google drive. My drive shows all the files you have located in your drive. This is a new account, so it's empty. Shared with me, shows the files that have been shared with you or that you have shared. Recent. Great for quickly locating commonly-used files or stuffy create neve anywhere, just like me. Start files allow you to star stuff you want to quickly get back to. Again, great for organized and also disorganized people. Trash Avi know, storage quickly. I'll call attention to the fact that all free accounts come with 15 gigabytes of free storage that may be upgraded if you're working with a paid office or school suite. So you may have much more check out this location right down here, jumping over to the other side. The ability to view our files as list and information tab which shows current activity and details about items you may have in your drive. Over on the farthest side of the right-hand navigation, we see features from G Suite, calendar, keep tasks, and the ability to pull in custom applications and tools that you may purchase on the marketplace. At the top of the navigation, we see the Google Account button, which allows users to sign in using multiple accounts and sign out. The waffle at the top brings us once again to other tools and applications that a user may jump to. And the gear setting allows users to configure their settings, get drive for desktop, and enable keyboard shortcuts. And easy to use tool is the question icon, which quickly brings users to the help section. And boy, do I need a lot of help? This search box at the top of Google Drive allows you to search your documents by category. It also has additional search tools where you can search by name or many other variables in categories. The drive button at the top left hand side of the user interface allows users to return to the home screen. 4. Basics: Folders, Documents & Sharing : Let's use the New button to upload a file. I'd like to upload some waffle recipes into a new folder to share with my career technical education department. I bet the culinary teachers would love to share this with their students. I'm in luck because I can upload an entire folder at one time. Locate the folder on your desktop, and upload. Click on the folder to view the contents. I've got this delicious chicken and Tainter taught waffle recipe. And I've also got this. Peter taught waffle and grilled cheese recipe. Let's return to the home screen to share this. I can now see my teacher taught waffle recipes displayed up at the top. Locate my folder, press Control, and right-click on a Mac. Click Share. I have two options. Get a shareable link that anyone can access and copy that link or share directly with a friend. And it's as easy as that. I'd really like to color code this file so that I know that it's pretending dictator tops. Hit clicking on control, opened up the menu and go down to change color. Notice the other options to store it, to move it, to rename it, and even to search within it. There. Now it's orange. Let's create a new file to give my colleague more information about my recipes and how they can be enjoyed while sheltering in place. Let's create a Google doc to share detail, narrative information. Add up to the top and rename the document. Let's create a Google sheets to give a detailed shopping list to save your file, simply rename at the top. Hmm, I wonder if they will actually have my ingredients at the store. Now let's create a Google slide for sharing a virtual presentation with the students. Once we're done, head to the top of your document and give it a name to save it. Everyone loves a good waffle presentation. Head back over to Dr. time to get organized. Let's put our files into our shared folder so that my colleague can see them right away. Click and drag, move, click and drag. Click and drag and move again. Hey is much as I hate moving, that was not so bad. Click on the shared folder to view the contents. Now my colleague can see everything in one place. Take a moment to do the activity located in the Resources folder. Open your Google Drive account, follow the PDF and create your own office documents for use in the next section. 5. Docs: Navigation, Formatting & Spelling: Starting out at the docks home screen, I can see all the documents I've previously created or imported. I can also see who owns which document and which documents are shared. At a glance, I can see the three ways that I may create a document. Use a blank document, use a template, or open a previously existing document. As we saw in the last section, one of the best features in dogs is its ability to save your document, automatically, give it a name to easily locate it inside of dr. Let's go back to our waffle recipe and take a look at some of the key features you will use when editing a doc. Let's start by looking at the top navigation bar, which consists of a series of drop-down menus and options. Below that is the formatting toolbar, which allows you to quickly format your document. If you'd like to control the margins and indentations, zoom in on the top ruler. The bottom triangle is used for controlling your margins. And the top bar can be used to adjust indentations. Again by selecting all of your copy and then grab the bottom triangle and move it over to a gesture margins. To create an indentation location. Go back up to the topmost triangle and drag it into position. Looking at the options on the drop down navigation menu starting with the Format button, we can see that many of the features listed here are also available on the format toolbar. Let's go ahead and clear the formatting from the margins and indentation and take a look at what we can do with the Toolbar. My first step will be to make the title stand out. By highlighting the copy and then coming over to this drop down, I can select the option to create a heading. Looking over at the left hand navigation, you can now see that waffle recipes appears as a heading. I also have the option to change my font, make it bold, increased the point size. Given an underline, and even change the color. I'd like to make this next one standout as well. I'll give that a heading two, which now appears on the left-hand side of the navigation. I'm really passionate about Tainter taught waffles. So I'd like to call attention to the next deadline. Coming up to the highlight tool, I'll add a color. I'll make it bold, and I'll also add some italics. Let's take a look at the justification tools. Up at the top here, I have the options of how I'd like my text to appear. Let's center it from my body text. I'd like to adjust the spacing. The tools right here allow the user to select single spacing, double, and many other options. Let's go with double. Other tools located on the toolbar include the ability to create bullets, decrease, increase indentation, and to clear the formatting. Another way to clear formatting is to use command Z as a keyboard shortcut. Jumping back up to the Format drop-down button, a couple of special features located here. The ability to strikethrough so that no one gets confused as to what the best type of waffle is. Also popping back up to format. Under Text superscript, making other options appear small. Capitalization to uppercase. To add headers and footers, including one that would be different for the first page. And here we can add page numbers. Selecting a first page. Filling up to the top. I'm going to update my header here. And over here, a dropdown with some additional options. Right away, I can see a mistake. Google Docs does an excellent job capturing spelling errors. But there's another way to fix your spelling errors. Head up to the Tools dropdown navigation button, spelling and grammar. For grammar track, a pop-up will appear with suggestions for your word, select the one you like best. In this case, there was only 11 more option for repairing your spelling will recreate our mistake and a pop-up appears where we can select a word fix. Also located inside the Tools drop-down button. You may create a word count. Here we see we have 46 of 58244 characters. You can even select to display the word count while typing. Ticking. Tools also provides the opportunity to do voice typing, do translation, and a dictionary is located right here. 6. Docs: Insert, Editing & Export: I feel that my document could really benefit from a cool image for that. Head up to the Insert drop-down button. Click image, and upload it from my computer. Docs makes it easy to adjust the size and scale of an image. Simply grab the blue dot handle and drag upwards. And then you can also select your image and move it freely about the page. Shake Your Moneymaker. If you'd like to insert a table that's located under insert table, you can select rows and columns to instantly format your table out a chart, or even to create your own original drawing. Isn't that cool? Taking a look at the edit bar, undo and redo, which is also located right here on the format toolbar. Paste, paste without formatting and select your entire document. Another handy tool, Find and Replace, which gives users the option to find one word and replace it with another. Or even replace all. There. Now my cases made jumping over to the File menu. The ability to make a new file is located here. Make a copy, download and multiple file formats. Email it as an attachment. Make it available offline to go onto your computer directly. And also to take a look at your version history in case you'd like to revert and jump back to a previously existing version. Gee, there's nothing left. No need to panic. I just simply go back to my version history and revert back to the last version and hit Restore. Jumping back up to the file drop-down button. Format, your page setup, including different paper sizes, your margins, and even the page color. I think that makes a good case. On the file drop-down. If you need to print, can drop down to print. Here on this print screen, I can update my printer or save it as a PDF. You can also update your margins here should you need to adjust for your printer. But I think I'm just going to close out of this and jump back over to look at some other options on our file drop-down I have published to the web. And if I decide I don't like this document, I can move to the trash with one-click. Another way to export your file as a PDF. Go to the file drop-down, the Download button. Pdf. Karen is a late adopter and prefers Microsoft Word products. Let's download a Word document for her. Karen was also kind enough to shoot me a handy guide for working with Google Sheets as a Word document after our conference call. So let's import that so I can use it. Using the file drop-down. Click the open button, and let's locate the file on my desktop. There it is. Notice how it is automatically converted to a Google doc. This is a great feature in Google Docs. And look, it's got a grammar suggestion already for Karen. Let's use the comment feature to let Karen know about her spelling mistake. Simply click the plus sign and open a comment box. Karen, you're spelling was wrong. And go ahead and click Comment. And this will appear in the document when she opens it on her side. Now in order to share the file with Karen, we have two options. Pop back up here to the file, drop-down to share, or head over to the right-hand side of the user interface and click this Share button. I can get the shareable link. Or I can go ahead and send Karen and email. And we can include a note here with some instructions. Or simply a thank you. Google Docs also allows you to control the permissions on what you'd like to share. And users have the ability to edit, comment or view only. Now, Karen's kinda nuts. So I'm going to set her permissions as can view only and send. Now if you find you're in a pinch and you need a bit more help or you're using doxa first-time, pop up to the help drop-down and type in your question. 7. Sheets: Formatting, Sheets & Charts: I'd like to update the Google sheet that we created in the last section. Starting out and drive, all go up to the waffle, locate the sheets icon, and travel over to the sheets home screen. There are three options here. Create a blank document, start with a Google template or update my existing file. Let's view my shopping list. Up at the top we see the navigation dropdown options with tools and features. Below that, we see the formatting toolbar with easy access to many of the options in the dropdown buttons. Click a cell that's empty, or double-click a cell that isn't empty to edit information. The formula bar makes it possible to update your information with fine detail. And pressing Enter will advance you to the next cell. The up and down arrows move you to the next cell accordingly. Columns at the top are identified by letters starting with a and Rose are identified by the numbers on the left-hand side. The Filter icon located in the edge column opens a dropdown menu that includes options to copy, paste, modify columns, and sort data. Rows and column dimensions may be adjusted by clicking and dragging the edge. To add a row, press Control and selected the same time to view the dropdown. To add a column press Control and select the view the dropdown, and add a column. Up on the top navigation, you will find the same row controls. In this case, select, edit and delete a row. This time, use insert, insert a row. Let's create a header. Once my copy is in place, I can use the format toolbar to make quick adjustments. Select the font, adjust the point size. By selecting a cell, then pressing the command key, I can select more than one cell at a time. I can make my copy bold. Select the background highlight color for the cell. I can control the border weights of my cells by using this tool. And I think I'd like to make mine purple and add some panache and make it thicker. The vertical and horizontal alignment tools allow me to control the exact location of my copy inside of an individual cell. The vertical alignment tool allows me to control the height. The horizontal alignment tool allows me to justify. And then I can further finesse it and work with this text rotation tool, which allows me to control the direction of the copy. Not sure I'm Lebanon, but the options are endless and the flexibility is nice. If I'd like to control the way that a she'd behaves. If I scroll and have a larger amount of data, I can freeze a row by selecting the row. And then going up to view. Freeze. And select the number of rows. If I have a longer amount of coffee and a so I can wrap my text. Meaning I can make sure that it's all displayed in one cell by going up to format. And then text. Wrapping. The text rotation tool can also be seen here again, along with the number style, where you can select the type of number you want displayed or how you would like your date to be displayed. Number style is also controlled in the toolbar at this location and will go into that in greater detail in the next section. If I'd like to give my document some quick formatting to look more like a table. I can go back up to the Format, drop down and select alternating colors. This pulls up a panel which gives me a fast option to some color combinations. Or I can select my own color. I'd like to go with purple. I'm going to Prince kind of a mindset and format my table. If I'd like to merge myself, I just need to make sure that more than one cell is selected. So again, that's command and select, and then go back up to the toolbar and select which direction I'd like to merge. My table is looking pretty good. So now I'd like to add a new sheet. And I have two options. The first is to go to Insert and create a new sheet. To label it, I'm going to double-click. And then type by pressing control and then click. I can do other tasks such as renaming, copying it, or changing the color. Prints mindset. Don't want a purple. Second option, click the plus sign and I can add another sheep. And to move it, I just need to select and drag labeling it. Clicking on the hamburger menu, I can view my sheets at a glance and jump to the one I'd like to work on. I'd like to link out some of my information to an external webpage. So by going up to the link tool, I can pull up this drop down. I can also go up to Insert Link and get the same dropdown. Now I've got a webpage on my clipboard, so I'll paste that. By hovering over, we can see the link is active. Going up to insert chart. We have a chart we can position and move. By double-clicking, we pull up the chart editor where we can format colors so that it matches a little better. So we can control the spacing. Border color, width. One great new feature on the Insert drop down for 2020 is the insert images by cell feature. You can strain your image inside a specific cell as opposed to inserting your image and allowing it to move freely as the chart did. I'll go select an image. The only thing this sheet is missing is a tabletop. Now that my image appears, I can format by dragging along the edge columns to make him larger. He's ready for his close-up. Make my image bigger, justify, and use all the tools which are now familiar from the toolbar. 8. Sheets: Formulas, Functions & Data Sorting: Here we are on the information tab this time where we'll take a look at some basic formulas and functions. Going up to the drop-down to function. This brings up a variety of functions that we can program into our formulas. A longer list of options is available, starting with all. We're going to start with some, which is the most common function. Now you'll notice that up in the formula bar, we now see the designation of rows and more detailed information that's displayed that corresponds to column and row numbers of the cell that I currently have selected. So I'll just finish getting my numbers up in there from my cells. So I've got a clear reference. In sum. This time I'll select some data. And then I can also select that some function from the toolbar. We spoke about this in the last section. But up in the toolbar here we can format our numbers. As you can see, we can round up or down. But let's set that back. Let's take a look at how we can hand code some data so that it dynamically updates. Every formula begins with an equal sign. And you will see that that prompts the cell to bring up the functions again. But go ahead and write in the number of the first cell you want to reference, which in this case is a four. And I'm going to add a math operator, which in this case is asterisk for multiply. And then cell before. Do this again in the next cell. But there's a way to speed this up. By creating cell references in Sheets. We can copy our formulas across cells fast. Once a formula is in place, look for the blue dot on the corner. Click and drag. And we can see our data is multiplying. I'd like to figure out my tax here. So I'll go ahead and sum my numbers using the toolbar, just reminding you that it's there. And then I'll create a new formula to reference the cell that's up at the top. I'm going to start with an equal sign. And then referencing my cells, which you can see this is turning orange to verify. Use the operator and verify. And so that's my tax. Thus far, we've been taking a look at cell references, relative cell references. But there are a few different kinds of cell references that make your formulas possible. Relative fixed sheet to another sheet and file to another file. Say you want to create a reference that's pulling from another sheet using what we learned in the last section. I'll insert a row using the dropdown this time. And I think it'll go right here. This will be the cost per unit. And then pop back over and find the cell that I'd like to reference. I'd like to calculate the budget that would be needed for ketchup. So I can see what's in cell B3 is the total number of ketchups jumping back over all begin as always with the equal sign. And then with single quotes, I'll write the name of my sheet. See it pays to label your sheets. And comma, the cell number, which is B, three. And close quote. Looking at the formula bar, you can see it's written up there now. And if I want to jump back and change my value, we see that it's dynamically updated into my budget. We can also see that the chart is dynamically updating as well. So now my taxes off. So I'm going to need to recalculate that. So let's go and do what we did before, which is to create a cell reference. Remember, we created a formula that went in there. So I'll do what I did before, which is to click and drag the blue circle at the corner. Oh no, I got a 0. What is happening? Well, I'll tell you. When I make a cell reference, it's doing the logical thing, which is to assume that you want the same formula to apply to the next row of numbers. However, in this case, you want the row that's being referenced to stay the same for one number and change for another. And that's done by creating a fixed reference. We create a fixed reference by inserting a dollar sign into the cell that's being recorded. And Zara o. But we can see we're missing a second cell reference of the multiplied cost per unit times the total number, right? That's what we had up here. So it's because we have a new cell reference from the fixed dollar sign, but missing a value here. So we'll fix that up. Copy and paste the formula up above. Did save time. Whammo. There we have it. It's updated. We now have a fixed cell reference. We save time by copying and pasting the formula for multiplication. Let's go ahead and sum those two from the tool bar. And now we have a grand total for our budget. One other formula that's commonly used is count, just counting the total number of items. So I'll go ahead and select this data and arrange. And I'll start typing count after my equals sign. There it is. You can see the options displayed that way as well. If you start typing out what you're wanting or go up to my formula bar and there's count. It's very popular. And now I can enter in my cell references by selecting, and you'll notice they're populating down at the bottom. And that's count. Karen, me to import an Excel file and convert it to Sheets and shared with her for our next big meeting. Back over on Dr. under this Settings gear, you'll find this content uploads box. You want to be sure and check to protect your native settings. When you import other software into sheets. Going back over will go and look for Karen's file. Here. It is. Not sure why she couldn't do this herself. But give it our busts and selecting the spreadsheet, verifying the import settings. And there we go. Now we have the data imported. And we can see it's not quite perfect. We have the black bar up at the top that appears to be hiding some information. When we click on it, we can see text in the formula bar. So let's go ahead and change that, making it white or transparent. Let's begin by sorting the data. The fastest way to select all the data in the entire sheet. Is to go up and click the corner. Now we can see all the cells and all the ranges are selected. And on the dropdown under data, some quick options here for sorting your data. You can sort your data by column or alphabetical order. Removing duplicates and other fast functions in this same data drop down an arrow located in the top cell, gives you the option to search your data, even if you're searching it by a specific date. Using this filter arrow, I can sort by one particular column. Up to this point, we've taken a look at how to create formulas using relative and fixed cell references. We have even seen how you can reference one sheet to another. Now let's see how we can reference data from one file to another. So I'm looking at the cell i'd like to reference here. Maybe even writing down my cell data information that I'd like to reference. Then going over to the share button, selecting that and making a shareable link that anyone can view. Copying that link. Because in a moment I'm going to be using this Share Link and copying down my cell reference. I'm going to need that number as well to go into our formula with the Share link. Now all jump back over to my original file. And here I'll select the cell where I'd like to place the reference. It's random this time to demonstrate type in my equals sign and then to call the function I'm looking for, I'll start typing import range. Once that comes up and you press Enter a parentheses appears, and then type quotation marks and paste your URL from the shared sheet that we just copied, comma. And then the cell number we want to reference in quotes again, end quote, and close parentheses. And now we see the value appearing. Jumping back over to our file. Let's share this with Karen by adding her email in the share screen and attach a thank you for letting me fix her document so that she can presented at the meeting and we'll let her edited. So she doesn't bother me again. And press send. And Karen really likes her data sorted by region. She's had quite a few talks with me about that. So let's go ahead and select a portion of the cells. And let's press Control, click and sort range, and sort by region, which is column B. And there you have it. This will really make Karen look grade at her meeting. I'm so excited. One thing I'd like to show you, if you'd like to create a form that goes with the current document, insert on the dropdown form. And you'll notice a new sheet has appeared. And a link at the top click on that. That takes you over to the forms which we'll cover in another section. Now if you'd like to add some questions on here about a shopping list, maybe other people could add to it. You can go ahead and type your question. A little section. For the question, the answers. Just going quickly here. I'll go into more detail in the forum section. But this is to demonstrate, I pop back over to my file and I can see on the tab, I'm ready to collect responses related to this file. We can access printing using the top toolbar, this printer icon, where you can select your paper. And some other settings. Over here on the file drop-down. Version history is there. So sometimes your documents can get really complicated with numbers and formulas and you are able to add a glance, go back to a different date and time, and restore your original file. One other way to send here is to send by email, which brings up pop-up box. So this will be coming out of my G Suite Gmail. So we'll go ahead. I'll set it to Karen this way. And I can type a message which I can later view in Gmail and press send. And it's off. 9. Slides: Formatting, Animation & Themes: Here at the Google Slides home screen, we have the option to start working by opening up an existing document, a blank document, or to use a template by clicking here you can see the full range of templates by subject matter. Lot of topics to choose from. Color schemes, recipes, business portfolios, certificates. Yes. Let's go with this one and make a nice certificate for Karen. Here we are at the slides home screen. Up at the top we see the navigation drop-down buttons, arrange tools, add-ons, help. And right below that, the familiar formatting toolbar with many of the same functions in the drop-down right at your fingertips. To select a specific slide. Click on it and notice the yellow highlight. To make a new slide. Click the plus sign and you will have multiple layout options. Will go into layout in greater detail a little later. But at a glance, you can notice many options for organizing your information on the page. When we want to work on the content in a slide, such as updating this copy, click on that location and notice a textbox appears and the format toolbar displays new options. Will delete this out. Let's add Karen's name on the certificate here. Click Enter to go to the next textbox. To save your slide though to the top and give it a name. Let's call this the employee of the month certificate. We still have the textbox selected. So let's look at the format options which should be familiar by now. Paint bucket tool. Change the font. Let's go with lobster. The font size, bold. Italics, underline, and change the font color to make it red. Add text highlight. When working with an actual content box inside the layout of the slide, you will be using these tools. Let's change the box color. Go with red, change the border color. Then make the border thicker and play with the pattern. Let's go fancy. If I'm looking for more options, they can be found by clicking these three dots. Now I can use the justify tool to center my copy. Work with other textboxes and work with the alignment. Also, I can drag the textbox, expanding it, and finesse the layout that way. By making small modifications. I'm in the next box. Also under these three dots is the option to animate individual textboxes. Click there, and now we see the motion panel. This motion panel controls the transition between slides. It also controls animations by individual objects on your side. So if we come up here to the motion panel, and then we want to take a deeper look at the slide transitions. We're talking about. Click on the arrow and you can see dissolve, which is typical at some other options. And this slider controls the speed. For now we're going to be working with this textbox. By looking in the motion panel, we can see the item and the selected text box has actually become an object, which gives us the ability to animate that individual item. Click on the down arrow and you will see all the animation options. The second arrow allows us to control the order relative to other objects that the animation plays out. And the speed is controlled by this slider. If I don't see something showing up as an object on my panel, I can select the object on my sheet and press Add Animation. We can't really see it at the moment because the copy is white. But we can take a look at some of the options here. Again, flying in, flying from the right, from the left. Let's go with that one. And here relative to other objects, I want to do after previous, so that it waits for the first animation to complete. And now let's just update that to black. So I can see it a little bit better. And we can test that by pressing Play. Click. And wow, Karen is going to love that. We've looked at slides as templates. But let's take a deeper look at the ability to work with themes which can really save on time. Coming back up to the toolbar, we select themes. And now we can take a look at the available look and feel of all the different themes and even import our own FEM. There are many online if you'd like to search that. But we'll go ahead, we'll select one. And if you look at that bottom textbox now we can see it's a new color. We still have the ability to head back up to the toolbar and modify the background. Reminding you that the toolbar will shift based on whether you're on the whole slide or whether you're on the text box. Now we have gray, but if we'd like to update the background, we can click on Background, control the color. But we also have the option here to modify the theme by choosing an image. So I'm gonna grab an image here that I've gone and import that. And now we have that image as our background. But you will notice over on the left-hand side navigation that this second slide is still blue. That's because it's part of the theme. So we'll go up to View Master, which controls the whole theme. And now you can see the layouts across all the pages inside your theme, even if you haven't used them yet. There are many global settings for your theme that you're able to control and reformat. And now by choosing background again and locating my image, we are actually updating the background for all the pages in the theme. And now popping back over to this theme colors panel, we can see a range of items that we can control the formatting on. Saving a great deal of time. 10. Slides: Layout, Video & Presentation: This time we'll start with our page using the theme with our custom image background that we added in the first section. And we can see this page has a pre-existing layout. The page is divided into two sections. If we want to control the layout, it's up at this button here. This pattern isn't the greatest for showing the layout options. But we're actually going to go with blank for the purposes of this demo. So now one of the best tools on this bar is the Insert button. Using the Insert drop down, I can see many kinds of content that I can add to my slide. Let's start with something fun and click on Word Art. This brings up a box where I can type my text and when that's done, I can quickly format my text, change the color. And let's make the font match our other sides. So let's go with lobster. And I can freely move it and adjusted. And I'm still able to adjust the point size and the border around the letters, which is cool and change it. Making sure it's perfect. That looks good. And I'd like to add a text box to create my own copy. Type that out. And then I'm actually able to drag it into position and put it where I want it to be. Also under this Insert drop down as the ability to make a table by pre selecting some rows and columns. Also, starting from a blank document, able to drag that into position and control some formatting. I think I'll make that black. You will notice that a drop-down arrow has appeared, and I can use that to control my border colors. The insert dropdown can also be used to insert an image that I upload from my computer. Go and get my little friend here. And then we can use the motion panel, of course, to add some animation to him. I'm gonna make him spin around. And new for 2020 is the ability to add audio that appears on the Insert drop down. But by far the most popular is adding video. So we're gonna learn how to do that. So there's two ways to add video. The first is to add from your drive, but I wanted to take a look at u2 because that's very popular. So go to Insert, click video, make sure you're on the YouTube option or press that back arrow. And I've got a link handy on my clipboard, so I'll paste that there. And a thumbnail will appear. If the thumbnail is not appearing, it means there's a problem with your video and you should go back to YouTube and make sure all the settings are adjusted for public and so forth. And the YouTube link will load into my slide with the aspect ratio preserved, meaning the overall scale of my video. But I can control some other features over here in the format options, panel. Autoplay, mute. This is on mute noun to keep it quiet. If my candy whistle, there's quite a few options you can set and then it can continue to drag and drop. Now I notice it's blocking the front of my tabletop man. So using a range, I go to order and I'm going to send my video back. So the stacking order of the items that you place on a slide can be controlled with the arrange dropdown. Lets take a look at how we add a video from Google Drive. So insert video. Insert video. And I can see if I go back over to drive the video, I have loaded there of my cat and then pull it in. Whoa, what's happening? My video has stretched to match the overall size of the page. We can see inside the format options panel that the video is still okay. It's playing Sean my cat. But the first thing we need to do is go over and adjust the aspect ratio. This was handled automatically using the YouTube link, but here we need to adjust it. So I need to go back to the original iPhone size, which was 1080 by 1920. And I just happened to have the inches written down handy here, which is 7.2 times 12.8. And once I've adjusted that inside the aspect ratio settings, now you can see it looks like my iPhone again. And also my cat's healthy eating habits. I can drag it and drop it. Anything that appears below the slide will not be shown when it's in presentation mode, which is a good thing for my thumb. I don't like my thumb to show up in a presentation. So I can make it smaller by dragging it. And then making sure that it is got my thumb off of the slide. Now we're gonna get ready to present it. I want to call your attention to this speaker notes section down at the bottom, where I can make some notes which will be viewable when I'm in presentation mode. Now before we flip the switch, it's very important you want to make sure to select the right slide to start your presentation from. So you want to go back over to the left-hand navigation and click on the very first slide. In most cases, sometimes it will be the other side. And there are three ways to present, go up to view present. That's one way. This shortcut is the second way. Or coming over here to the Present button on the right hand side. Click on that. And now we're in presentation mode. You can see this new toolbar has come up with several options. You can roll on it and off it to make it disappear with your cursor. You can use this cool pointer tool and press the arrow to trigger that cool animation celebrating Karen. You can use the toolbar to advance to the next slide. Or you can press enter on your keyboard or use the down or up arrow keys to move back and forth through your presentation. Here's our video page. Beautiful layout. My candy with So my cat eating natural foods. And if I want to see my speaker notes, I can press nodes and bring up this panel. So maybe you have this on a second monitor. I can see all my slides at a glance and my notes and these cool audience tools where I could have a live Q and a session or explore other features for live audiences. I'd actually like to take a look at what I can do with my document now that it's done. Press Escape on your keyboard. And that'll take you back to your presentation, then to file downloads. And I can see all of these export options. Powerpoint being a very popular one for sharing files. We see many of the same features we saw in Docs and Sheets, but this is a particularly cool feature published to the web. This allows me to have a live link online and control the way it runs, such as autoplay, sharer to some cool social networks. So everyone will know Karen was employee of the month. I'm sure she has a lot of fans out there. So I'll go ahead. I'll take that. And I can copy and paste. And then let's come on over to another browser window and testdata. And we can see it auto clays are fun animation and all the bells and whistles. But let's come on over and create a normal Share link for the purposes of editing the document. And not to be confused with that one which is just for viewing. So here on the drop down, I'll enable sharing. And I'll allow her to edit this 11. Last trick I'd like to show you is the ability to make a PDF for print, selecting Print from the file drop-down, and the ability to view more than one slide on a page. I used to have a boss who liked to view and review the work this way. So you can view up to 16 on the dropdown. And your slides will appear at a glance. That's how you do that. 11. Tips & Tricks: Fonts: The fonts that are available on the dropdown for all of the applications are merely the tip of the iceberg. As Google is a web-based application, it only allows for its own internal web-based fonts. By clicking, add more fonts, you can explore other fonts you might like to use. And by selecting them, come back over to the page and you'll now see that they appear in your dropdown so that you can more easily use them. Great. Ad on extension is the extensive extension. Try saying that five times fast or type it in and you'll bring up extensive fonts. Install the extension. After youth reviewed some more information about how it exactly works. It helps users look at and review the many fonts that are already available. Were clicking through the process here. Once we return back into our dog. Hey, we've approved it, ridden. But note that there are additional resources internally here. If you click here for people who are serious about typography and layout and graphic design using the fonts that are available and web safe. Once you have finished and you're going to travel back into the dock. This is going to give you a demonstration of the power of the extents is font. It's now located there under Add-ins. You can see one other ad and I had put there the Balsamiq wireframes. There's a lot of really cool ones that went as free UX. This one, the extensive font, it's now appearing on your right-hand side of the UI. I will type out a sentence. And once I have some copy, now as I cycle through, I can take a look at how each font is actually impacting my layout. Saving myself the step of selecting a font and then typing. And having the ability to preview multiple fonts in one window. 12. Tips & Tricks: Images: We've taken a look at how to insert images into your dogs. But there's another fun way, searched the web. By going from the insert dropped down. We bring up this window on the right-hand side, worth. We can then type in our search terms. In this case, we'll go with dog. That's a really adorable end and pull it over into our document. A word about licensing, you should exercise caution depending on the audience for your document. If you're creating a school document or internal Office document, feel free to search the web as you'd like to. There was a previously popular add-on extension. And we'll search for it here. The Creative Commons license chooser. But I noticed when I came over to do the demo and install it, there was a review here stating that it was currently disabled. And when I attempted to install it, as you will see, it was still temporarily disabled. Hopefully, it gets up and running again as it allowed users to insert license information. Another way to search the web is located under Tools and then explore. By opening up the Explorer window, I can type in a search term that I might be writing a research paper or work document about. Let's go with dogs in the wild. I'm loving this guy so much. We can see here various articles being pulled in additional images. We can even pull in files from Drive, but I don't have any files on wild vicious dogs. So we'll return to the Explorer window to enjoy its full capabilities. 13. Tips & Tricks: SearchBar Shortcuts: No course would be complete without sharing some search bar shortcuts. The first one, go up to the URL and start typing drive dot, then press tab. When you press tab, you can then follow that with the search term. In this case, I'm going with Washoe and we can see all the documents that we previously created together. The second cool one has to do with creating a new document. And I'll include this in the resources section. So you can see there's a few phrases you can type into the URL, docs dot nu. And that'll take you right into our new doc sheets dot gnu, right into a new sheet, slides. But as you can see, there's a few other options that are not so obvious that are down there on this sheet. So that is why I will be sure and include them in the resources section, fun and fast.