Stay Focused with Time Blocking | Curtis McHale | Skillshare

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Stay Focused with Time Blocking

teacher avatar Curtis McHale, Programmer + YouTuber

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

21 Lessons (1h 57m)
    • 1. Introduction to Timeblocking

    • 2. Why Pay Attention to your time

    • 3. Why Time Blocking

    • 4. Task Management Isn’t Enough

    • 5. Decide Your Weekly Priorities

    • 6. When Are You Most Productive?

    • 7. What Goes on Your Calendar First

    • 8. How Detailed Should Timeblocks Be

    • 9. How Long Should Time Blocks Be

    • 10. Buffer Blocks and Estimating Time

    • 11. Timeblock Leisure

    • 12. When The Week Explodes

    • 13. Don’t Stick with Old Timeblock Plans

    • 14. Track Your Time

    • 15. When to Build Your Timeblock Schedule

    • 16. What Does a Focused Timeblock Look Like?

    • 17. Measuring Timeblocking Success

    • 18. My Boss Won’t Go For This

    • 19. Have a Shutdown Ritual

    • 20. Digital Timeblocking Example

    • 21. Analogue Timeblocking Example

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About This Class

How often have you completed a day of work and realized that you didn’t push your most important tasks forward? That the projects you said needed to get done, have nothing resolved.

All of us have done this!

I’ve been using a timeblocked schedule for over a decade and it has helped me run a successful software development business, produce videos for YouTube, write books, and build courses for Skillshare while still staying fit and spending every day with my kids. I also never work weekends.

To see how I run my timeblocked schedule, take this course.

Meet Your Teacher

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Curtis McHale

Programmer + YouTuber


Hello, I'm Curtis.

I'm a father of 3 girls and married to one wife. When I'm not sitting at my desk coding or making videos I'm out running in the mountains.


You can join me on Youtube to get more videos on productivity, video editing, and sometimes random mountain runs.

See full profile

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1. Introduction to Timeblocking: Welcome to the course on time blocking. But in its crudest, Mikael, I'm in time blogging for over ten years, running my own business, running a YouTube channel, trying to keep up with three children, throwing a lot of that. And this course is going to teach you a lot of the ways that I've used a time block over the years, especially at the end, I'm gonna show you all the methods I've used over ten years. Some of them I'm not using now. Some of them I am using now. But we'll kind of clear up the ways that I have found it really works for me. And the first section of this course, we're going to cover why you need to pay attention to time. And y time walking is the best option and y task management just isn't enough. And the second group of videos, we're going to cover how you decide your weekly priorities. And we're going to help you decide when are you the most productive so that you can schedule your focused blocks into those times. Were going to help you decide what goes on your calendar first. What are the first things we need to prioritize getting on your calendar before you fill it all in with everything else. Then we'll cover how detailed you need to get in time blocking, you actually write like I need to email Dan or do you do an e-mail block? We're going to talk about how long your time blocks should be. Everything from you're just getting started and how long it should be when you're starting at two. Hello, I do it now. We're gonna talk about buffer blocks and leaving more time. Because let me tell you at the beginning, it's not gonna go like you plan. Finally, in that group of videos, we're gonna talk about time blocking leisure. Should you be time blocking your time when you're not working? I'm going to say yes, you can watch the videos to find out why. The third group of videos are going to talk about what to do when just everything goes terribly and your time-locked blows up because it's totally gonna happen. I was gonna talk about why you do not stick to old time block plans. It's easy to make a commitment in your past self that your first breached yourself, your current self was trying to live with and it just won't work. I'm talking about tracking your time, why that's crucial to building good time block plans. I'm gonna talk about what is the best time to build your time block, plan to build it every day. You build that every week to build them for a month. There's lots of theories and tell you what I found works over the last ten years. Or talking about how you measure your time blocking success because there's ways you can be timed locking and air quotes and it's really not working. You have a boss and you can't decide when you work, what you're doing and how you work. And I'm gonna talk to you specifically so you can figure out strategies to communicate with your boss. But why time locking is awesome and why you should be allowed to do it. Then we'll finish up the kind of instructional portion with having a shutdown ritual and how that can help you close out one day and move into the next day and just really make that day succeed. The final section of videos is going to be literally nitty-gritty. How you time block here is literally how I do it. Upload my bullet journal will show you some of the time blocks I used there and then I'll actually build you a weekly time block in a bullet journal system that I use for three or four years. I'll show you a calendar based system that works just with your calendar. It's how I start mostly now, I'm gonna show you how you can use a task manager. I use things, so I'll show you in things, but the system is easy enough to port to really any task manager out there and then just use, I hope you'll join me on the course. You will just get more out of your time blocking and more out of your work, more of your productivity, so that you can do things that don't work all the time. Because who wants to do that and have an awesome day? 2. Why Pay Attention to your time: I have no idea why people say that they're going to find time. Time is not changing the couch. I'm not going to like reach behind me on the couch here and suddenly find time. That's just not how it works. Time isn't like that money you find in your winter coat either. It's not, you know, you don't put on this code after months and pull it out and be like, Hey, look, there's more time in my code. Unlike that $20 bill you may find. And I think that people just have this struggle with time because the language they used, they also say they're going to make time. You don't have a time machine, you cannot manufacture more time. The only thing you can choose to do every week is used that same 168 hours that everybody else has for the things you value. That's it. That is all you can do in it doesn't have to be crazy at work. David Hand admire Hansen and JSON for you to say that the biggest reason that days are unproductive is that they're sliced into fleeting moments of time by the digital communication tools that are used. And while I agree with that in many ways, I think that a bigger problem for most people is often how they organize their time, how they even just approach the day to use their time or not used their time effectively. People structure their data without giving it any thought about how long a task is gonna take to get done. They just put a bunch of things in the day and I don't know, pray to the productivity God that it's just gonna happen and that's not how it works. We all have things that we say are important, right? For some people it might be doing a course like this. For some people it's writing a book. For some people it's reading. The problem is we tell our colleagues, our friends, co-workers, whatever that are going to focus on this thing, we will be an author. And the truth is, most of us are in love with being an author, finishing the project, not actually the slog of doing it day to day because that's a lot of work. It takes a lot of work. And the truth is, when he looked back at a week and we say we didn't spend any time doing this task that we said is important to us. The truth is, we don't actually value it enough to do it. We're saying by not doing it, that there are other things that are more important and we're not going to get it done. The whole point of time blocking is making sure that as we set up the week, we set it out towards the priorities we have so that we can get the good work done that we really value. Ultimately, everything is a trade-off, right? When I choose to watch TV in trading off reading time, when I choose to do this course, I'm trading off literally working for clients that will pay me money instead of this course which will earn some money as it goes through skill share. But who knows exactly how much at this moment? But this is why I time block. I know that earlier in the week I did lots of work for clients that I paid all the bills I need to for this week. With that work, lets me have more time now to work on a course, to spend my entire day working on this course with the hopes that it will earn enough to pay itself off eventually. I think as time walking is not about a rigid, inflexible schedule. It's about giving yourself boundaries, allotting the time that you want to, the things you value so you know that they're gonna get done. There's interesting math formula taken from Malcolm Gladwell, kinda based on his work around 10 thousand hours to get success, to become proficient in something. And if you spend one hour day practicing to get to your 10 thousand hours is gonna take you 27 years before you're going to hit that. If you instead spend four hours a day executing a craft, working on that thing that you say is important, it's gonna take you 70 years. That's a cut of 20 years. And this is what time blocking can help you do. It can help you cut that 20 years out, 20 years when life can come up, something bad can happen. You just can't complete the job. Anything, right? When anything come up that's going to derail you from the thing you say you value. And by time blocking, by focusing your time, by choosing what you value ahead of time and doing it, executing it, then you can help shortcut this quest for 10 thousand hours. Now I'm sure at least one of you doing this as thinking, Well, if I could do four hours, then what if I did six or eight or ten hours a day focused on this one craft. Truth is really how it works. And you're focused time is more like a bank. You have four, maybe six hours at the outside, or you can focus on one thing in the day when you can focus on being productive, when you can really train your brain to be focused on one task. And after that it's just gone. You can't do two hours one day in ten the next he did have that limit per day and that's it. That's really all you can do. So it's important each day to work to maximize that as best he kept. Another thing I hear regularly when I talk to people at time blocking is that audio layer. I'm like super productive. Ok. And maybe you are. Now, let me tell you a story about my friend Josh, who was a programmer in Vancouver and really saved a lot of money. He saved about a third of a salary every month. And he said I'll use a credit card, but like I've got literally hundreds of thousands of dollars in the bank and there's no way that I spend 12 to 18% more on a credit card. Know, like normal people because I'm really a good safer, I know I can't enter that. He's really a good saver. But he said, hey, you know what, try for one month, one month, trying to not use your credit card to see what happens. And he came back after one month and said, I saved about 15% this month by not using my credit card. It was like five years ago, never uses credit card again and he saves more because he saves all that money and spending it, he just dumped it off into savings. So even if you are the outlier, even if you are thinking you are the outlier, the truth is, you might not be your Probably not. And getting a good structured time blocking system in place is going to help you get more done, more done than you currently do, even if you do tons and more done that you value, that's probably the biggest thing. I don't think we need to do more for more sake, but we do need to do more that we value more that's going to push us forward, right? One of the regrets of the dying is I didn't live true to me. And by time blocking, you can start to live true to you, true to the person you want to be true to the values you have and start to build that life that you want. Ultimately, you have four to six hours a day to really do focused and good work. Do you have a plan, how you're going to use that four to six hours tomorrow. What about the day after? Let's start building that plant? 3. Why Time Blocking: Now let's talk about why time blocking. Because the truth is, time locking is not for everyone. If you have few demands on your time, you don't have a lot of projects, you don't have a lot of other things getting thrown at you all the time. Time blocking is just not going to pay off for you. You're gonna spend a bunch of time during the course and you're not gonna get the benefit out of it. But you know what? Don't tell anybody that that's your life because everybody wants it and the hate you for everybody else who has a job, right? I gotta coding job, that's my main income. And then I've got side projects like this, this video course, my YouTube channel, I wanna go running, which I'll be running this afternoon. I want to go biking. I wanted to do all these other things. Time locking is what is going to help us just do those things well, do those things like we want to achieve some of those goals. Another important thing to remember as we get into this is that contrary to many office workers believe or even bosses believe, bouncing between inboxes is not productive. It's a way to signal business and that's about it. It's a sign of poor processes in the company you work for in the business You own. Because if everyone's been seeing between inboxes, only dealing with the tasks that are screaming at them in the moment. They're not dealing with those long-term important tasks that need to get done to push the whole business and to push your whole life forward. Suck about Parkinson's law. My first encounter with Parkinson's Law, little backpack trip where I brought like a huge AT liter bag. And my friend looks at it and laughed and said, what are you gonna do with that, as well as my backpacking backpack. And he laughed and said That's huge, there's no way you need that much. And Parkinson's Law says that whatever activity will expand to fill the time allotted to it. And it's really similar to the backpacking law. However big your bag is, it's gonna get them. That's it. So he laughed at me. He pulled out his 40 liter pack, has spare one and said, Hey Phil, this we filled that bag and I packed as if I was going to take that bag and then I switched it over to my big that was way too big. And sure enough, I was totally fine and lack nothing and that time. So by giving myself constraint and the 40 liter bag, I was able to get just as much required gears. I needed to go for a week and be totally fine. And the same thing that time blocking is going to do for your time, for your productivity. It's going to give you a constraint on the projects you have on the task at hand, so that you really maximize the effort you put into it so that you can get lots done. Because really you don't need all day to do lots of these things. All you need is one or 23 focused hours where that's all you're doing and you can avoid Parkinson's law. Let me tell you about my days. I ultimately only work part-time. I work, but 69 most days doing stuff for myself. And then I spend down to 12 doing whatever I want. And sometimes it is going for Rotten Tomatoes, going for a bike ride, sometimes it's watching the kids so that my wife can do one of those things. Sometimes it's just having a coffee and sit at the coffee shop for three hours and doing whatever, like reading a book, doing what I want. And then I come back to where it from 012 till about three most days. Sometimes I gotta cut early because my wife works after school as a skating coach. But most days that's kind of my schedule. That's my ideal schedule at least. And then life gets thrown in there, right? September, October, I coach cross-country at my daughter's school across the street. My in-laws come out from onset of time and just them being here means that when they're upstairs, I stop and talk to them for a while. And I just do not get back to work as fast as I normally would without them. My day may also have a four-year-old come visit in my office. She's still home from school. She doesn't go to school right now. And she may come visit. We might have an inopportune dance party. Oh, come here, you want to come say hi. Hugo. Say hi, this is my 4-year-old, comes and visits. Sometimes it has dance parties, right? Okay. Did you want something? Go upstairs? Okay. You can keep listening for a little bit longer. Don't hit my stand-up. Okay. Upstairs, Please. I love you. So she came and visited right now because my wife is out. I'm recording well, doing parenting stuff. She just had to ask me a question about plane. This is my life. By the time I get through all of these other life things that come up in a week, right? Some other little thing that needs my help. My wife needs a jar open. Who knows what else comes up? Someone needs to run over to the school for something at the pickup a package quickly. I'm lucky to work about 25 hours a week. And that's split 50-50 between directly paid hour by hour work for clients or project worked for clients and working for me. But the big thing is his iron a full-time income in that time now, yeah, I've been programming for ten plus years. I have a very specific niche in programming that lets me charge well for my time. But the other thing is, I focus very hard during that time. So when I tell a client I'm charging a many hundreds of dollars us an hour from my time as it okay. Because they know that they get lots of value out of that because I do good work, right? I've had clients for ten years, so we started with 50 us and our up to no double or triple that now in some cases, and they have stayed with me and been happy with my work because I continue to get good work done for them because I focus on their work when it's their work time. Now, years ago before I even had the word time blocking before I really knew what it was. I knew that if I didn't plan my week on Fridays, I lost about 20% of my productivity that next week and have a name for it. But ultimately that's like throwing away 200 out of every $1000 and you wouldn't do that, would you? Like your bank accounts, not that folder. You can just throw away $200 of every 1000, can you? So why would you do that with your time? And think about time blocking is it makes sure that you're on the offensive for the week, but you're planning your time, planning work every minute of your day goes ahead of time. Instead of being on the defensive for the week. And sort of wondering, we know, dealing with what comes up as it comes up because that's just not effective use of your time. Next up, we're going to talk about why task management just isn't enough. 4. Task Management Isn’t Enough: At least one of you is thinking that you use a task manager. So that's gotta be enough. Right? Now you the task manager, I'm good to go. But you're not. I as a task manager as well. I've used lots of them currently, my choices, things three, but that actually doesn't matter. It could be to do list or omni focus or pick your poison tick, tick. That's another good one to have a course on that because I've used it for, for good, solid year and it's a great task manager. The thing is, most people use a task manager as a crutch to be unproductive. The thing task vendors have that's fairly insidious, that no one recognizes. Very few people recognize is that they let you write down a task divorced entirely from the amount of time it's gonna take. And they give two tasks that are, you know, take the garbage out or record a video course. They're hugely different, but they occupy the same amount of space in your task manager and just fools your brain into thinking that each task can be given the same amount of focused time. And again, as I've already said, tasks scream at you and easy tasks scream at you. Even more. Tasks that are something you can just get up and do really quickly instead of sitting down and doing the hard work, right? Like writing the script for this, like recording the video, that's hard creative work. It's easier for me to file the books. I have answer a couple emails, like I can get six tasks done if I answer six emails or I can spend an entire day and maybe finished this one task of recording this. That's my options for the day. Some tasks are hard enough, like this one, that even with two focused hours, it's not gonna get done. I do not actually expect to finish this task today of recording these videos. And yet it's on my calendar, it's blocked o for a few hours and then one I'll pick it up tomorrow afternoon. Now, I'm sure lots of you, when we start talking about tasks and saying like the task of taking out the garbage and the task recording a video course or reading a book or whatever it is, you do, say that they occupy the same amount of space and your task manager, and that's just not accurate. You say, oh, of course it's an accurate. You're totally right. And you knew this already or you at least had some recognition of this. You just haven't done anything about it yet. And you've let your task manager just simply fool you. Cal Newport has a great quote around letting your task managers manage your day. He says, Running your day from a to-do list, or god forbid, an email inbox leads to sub-optimal returns on the energy invested. The superior method is to give every minute of your workday a job by actually blocking off your time and assigning specific work to the blocks. In my experience, a serious commitment to time blocking can roughly double your results. I don't know what w results, but like I said, 20% increase for me for time blocking and the book scarcity, the authors talk about the difference between a vigilance choice and a one-off choice. Vigilance choices are like those that adults have to make around Halloween, where you have to choose not to eat all your kids candy all the time. Because you know, number one, they're gonna whine and complain about it. Number two, you probably don't need all that candy. Whereas I want, I've choices, deciding beforehand that I'm just not going to have candy in the house. You made the choice wants in the grocery store to not buy candy and you do not have to decide every single day not to eat the candy that your kids are expecting they get to eat. Off choice is automatic deposit of investments every month where you just, your investments are deposited. You do not have to choose to transfer twenty-five dollars or a $150 or whatever it is to your investment accounts every month is automatically done for you. The big thing about task managers is that they are vigilance choice machines. For most people, every time you look at it, you have to make a choice about what to do in the moment. And in the moment, there's two things that jump out you really quick. It's the easy stuff and it's these things that are screaming because someone else says they're really important for you. It's never the stuff that's long and hard that were really further your career, that were really further your business. Time locking is about changing your day-to-day activity from vigilance choices to one off choices. So let on a Friday, which is the day I use, I've decided for the next week when I will do all week, so I don't have to decide every moment of the day. What is the most important thing. I still remember my first week time looking ten years ago. It did not go anything like I had hoped. And yet, despite having it a shipwreck off a week, in so many ways, at least according to time blocking, I ship my code. I had more clients happy. I got more billable work done in that week despite having a week that just felt like it was terrible. And that's the thing for weeks I want you to have. That's why task managers just don't work. Because moving from Task Manager only two time blocking with task manager just revolutionized the amount of workers you get done in the week and how I business ran. And I just haven't looked back. The next section of videos you're gonna talk about how to do time blocking step-by-step philosophically so that you're just ready to build the systems as we get into the later videos in the course. 5. Decide Your Weekly Priorities: Before you're ready to build a good time blocking plan, needs to decide what your priorities are in the week. What are the things that are the most important things that you did these 12, maybe three things in the week. You would consider your week a success. One of the first thing to do is you're deciding your priorities is to decide where you want to be in the next few years. Something I look at myself as I want to be doing less client work and more residual income. Hence this course, that's why I'm time blocked and prioritized working on this course, working on the book that goes with it. Now many people that aren't doing time blocking that aren't being effective with their time would say something like, I want to be read lots of books this year. And then they're going to look back at the end of the week and say, I didn't read any books this week and helped him though he didn't read any books this year. Because what they wanna do is have done it where he's talking about this with authors. They want to have written the book. Be someone who does a bunch of reading. They don't want to actually do the hard work upfront of doing all the reading, of putting time aside, of planning their day to do the reading, to do the writing, to work on a course like this. Before you can start blocking your time, you decide where it is you want to be, so that you can play in the time to do those things, to read, to write, to do your art, to do whatever it is that you say, that you say you want to have done that. You want to look back on and say, oh, I'm glad I did this thing. You need to know what it is so you can prioritize it upfront and choose to use your time properly for it. One way I like to do this is to fold a sheet of paper top to bottom, side to side. It gives you four quadrants. Then when you've done that, you can actually see and you write in like, what are the important areas for you, your family and your work in your side projects, in your fitness, like whatever it is I just picked for that I think are important. Like what are the four things that are most important and where do you want to be with those? And then you can look forward and your time blocking plan and say, well, what does it take if it's taking time with kids, right? I for me, taking my daughter mountain biking is an important part or spending time with her so that I can look forward into the weekend. Say when will I take her mountain biking this week? Once you have those priorities there, you can look forward into your quarter and say, okay, over the next three months is a good kind of like just cast a vision over the next three months. Anything longer than that I think is just pure guesswork. So don't bother. And I can say over a quarter if I want to spend no time with my daughters, then I need to say what plan a date night every other week and three daughters. So how many dates is that going to be in a quarter? So I can actually go in there and decide in the quarter, like, what do I need to do? What are my metrics that are going to show me that I'm doing a good job. The leading metrics that are showing me I am achieving the time blocking or the goals that I want. Once you have an idea of our quarter and our quadrants, then we can start looking at a week. And we can look at how much time we can focus in a week and how we can use that time effectively. Inner weeks that we can get the things we say are a priority are important to us done. One of the reasons I only work 25 hours a week as I pretty much only do focused work. I don't do scattered where I don't, you know, run around over here and check this slack message and check my inbox. I just sit down and focus on my work. Each day I am for between four and maybe five hours of focused where say for focused hours and one hour of admin tasks that I set aside for admin only in the morning. My three hours kinda go to one hour of reading and then two hours on stuff that's for me. Working on YouTube, working on publishing a book, working on something like this, editing these videos, continuing to push those things forward. And then in the afternoon, I spend two hours, maybe three, sometimes focusing on client work and only doing that. And then I may have. Say two-fifths, two hours. I'll use the last hour of my day to clean up admin, to plan the email that needs to get done to look at my next day and make sure my time block is still on schedule for the next day. Another thing that I do and we'll talk more about buffer blocks and leave blanks later is when I plan my week on a Friday, I really only plan Monday, Tuesday, Wednesday, and Thursday morning. Actually, if Thursday afternoon entirely wide open for whatever comes up because something will always come up. And then I devote my Friday's again to all for myself. Right? I did some patria and stuff in the morning. I prepped for this video. I set up my multi-camera setup that I have here and that I'm spending till about lunch just focusing on doing the video recordings, getting as much reporting done as I can before. I take off for most of the afternoon to go for a run in the pouring rain. But now when it comes to prepping my week and the last number of videos are really going to show you how I do in detail my Friday planning. When it comes to prepping my week, every Friday I leave myself about 30 minutes now, maybe up to an hour, but about 30 minutes is what I would expect it to take, even though I do leave an hour and I go through each project in things three, which was my task manager right now and tag it as this week. But something that I want to get done this week on a Friday, so and that following week. And then I can go through each one of those generally with my calendar side-by-side and actually put them in a day so that I know what I'm going to work on, what type of projects I'm going to work on which clients I'm working for when my meetings are in the week, so I'm focused for the next week. Another big thing you need to look at is what are your income producing activities in a week? As I have built more YouTube stuff, as I built more courses, I've been able to draw a direct line between work like this and actual tangible income that's coming in. So I've been able to devote more time to doing things like this. At first though, I really was eking out time in between my other things. And I knew that my client work, build work hit my weekly goals of income and I knew that was my income-producing work, so I prioritize that work at first. Now I've also totally screwed this up. About four, maybe five years ago I was working as a business coach and actually have counseling degree. That's my formal training. I taught myself programming topics off everything else. And I sought to see a little bit of success with it. And so I don't all in on it and I basically forgot about all my programming work. I barely did a terrible job at it. I've had clients that I've had for years. A like we are a year a year literally a year late on this what happened? And I just told them the truth because after a year of trying this and devoting way more time than it ever should've got. It just never happened. Over that time where I I messed up. My family struggled to make ends meet. We had to get kids come into daycare here so that we can just make ends meet. We had to stop scheme, we had to stop a whole bunch of stuff just because I jumped the gun. And what was income-producing and what wasn't income-producing. Now because I know how much time I have to put it into things. I know that I need to get 50% of my time to programming no matter what, even if I've got videos, even if something has to come late, if I have to skip a week of YouTube, that's fine. If I have to work a little bit on a Saturday to hit those income-producing goals. That's okay with me because the most important thing is that I get the income-producing activity done in a week and that I give them the appropriate amount of time. And instead of just forgetting about it, you need to identify what your income-producing activities are, what literally pays the bills, and make sure that you, when you start your time blocks, when you start your planning, you give those income-producing activities the amount of time, the deserves that you can keep eating. Well now, take a few minutes, maybe a few hours to do your quadrants to decide where you want to be in your business, where you wanna go, so that you can start doing your time blocking. So they can start planning your quarter, starts planning your week to be productive and get the things done that you value. The next video we're gonna talk about when you are most productive in the day so that you can put your hardest work, the stuff that takes the most focus inside those productive types. 6. When Are You Most Productive?: I don't care if you're a morning person like me or a night owl like my wife, the most productive time every day is about an hour after you get up. That's when you how the most mental focus in your day. You have to maybe three hours more likely to ours where your peak focus and then it kind of tails off because JetBrains tire, you kiss, can't focus anymore. Then you have a, another kinda Hill of focus where you kinda come back up and you can focus again in the afternoon. And you have another, probably only to then, really only two then. And that tails back off at the end of your day. So those two peaks, or when you really need to work on choosing your hard task, the task that you really need to focus on the task that are most important and do them. This is why I do a focused work in the morning, take a couple outbreak, and do more focused work just after lunch to really maximize those times when I can focus so that my brain is fresh to do them. And I've actually had this long before I read that information about when your most productive edited the book when by Daniel Pink. I call it the Muller method, where I was working for myself in the morning, working for other people in the afternoon or work and focused in the morning. And I used to do a little more and distraction in the afternoon. Right. Party a friend or sorry, business up for up party in the back. I found over the years and even with coaching that this has just been a super effective way to work where I really focus first thing and then I might have a little bit more distraction time in the afternoon. When I do this, I really work in two states in the morning. It's focused state, and then it transitions into RSS to email to other stuff later. Once I've exhausted my focus, I never start with social media. I never start by checking my YouTube comments. I do not start by checking email. None of these things matter. It's far too easy and all these other things to, to do them, to pick them up. And there's nothing wrong with watching Starcraft two streams, which I like and I can even play that much to be honest. But I enjoy watching them. It's easy to get into those and just watch them for hours on end. And realized that I'm just not doing the good work I should be doing, or that I had been so distracted from all these other things that when I go down to focus, my brain is already exhausted. Time logging is really all about being intentional. And I'm gonna come back to that when we talk about time blocking your leisure. But it's really just about focusing where you're gonna put your time and attention so that you are maximizing the benefit you get from that limited amount of attention you have in the day, that limited amount of time that you can really focus on things. If we're not intentional, we're just going to fall into the trap of doing the things that we think are the loudest screaming at us the latest email, the easiest task, and we do not want to do that. Now, you may even think like, What if I time block, if I really ignore me email like this, people are gonna get upset. And the truth is, in ten years we had one person get upset. They emailed me and emailed me and email me and kept going. And finally, when I responded to them, they said, Oh, he didn't tell me you are on vacation now, ironically, in this case, it was actually a Monday. Responded to them. They emailed me Friday night and Saturday and Saturday afternoon and Sunday morning and Sunday afternoon. And I said, hey, I think you probably need to find someone else, everybody else. But I've ever worked with simply has never noticed. There's even a time where I took two weeks off to work on a different course to two weeks off to really finish off course. So it can be done by the deadline I had set for myself. And absolutely no one noticed. That's the truth. Almost every time. No one will notice that if you are intentional with your time, you can serve them better and serve yourself better in less time. 7. What Goes on Your Calendar First: In this video, we're gonna talk about what goes on your calendar first. Because if you do it at a border, you're just not going to get nearly as much done. You're not gonna have a nearly as an effective week as you could, as if you do it in the right order and if you do things in the right priority. Now, I've told you about my ideal scheduler work, man, say five to nine and then noon to three. But the truth is, that's almost really how my schedule goes. Most Monday is actually pretty good. I got to work whenever I get up to start until about 830 or nine, take the kids to school, then I go for a run, come back around noon. I'm working by about 1230 again, and then unfortunately I have to stop because I have the new cross-country practice. Unfortunately, I want to do cross-country practices My daughter, and then I come back and the very next thing I do is take my wife to work and then I take my other kid out to ninja jam. We sit in the parking lot where I usually read, and then we come back, do dinner with the kids that are here, go drop off and other kid at skating or wife is and then I walk back. Tuesdays are actually decent Tuesdays and really get to do what I would like to do. Wednesdays are short. Wednesdays I'm stopping so my wife can run. I'm stopping so that she can get to work on time because I dropped her off and coming back and I really get done at two o'clock on Tuesdays. Thursdays are similar, have dropped off, I've got to stop so that I run actually usually I would run first thing in the morning with a group or my wife would. And then whoever runs with the group would come home and the other one would go for a run. So I could start Route nine and I basically go where can I until two because annexed kids pick up at school and there's my wife's a drop off at work. Friday generally is actually pretty good. Friday can generally work whenever I want all day without interruption. Although even as I record this right, the first video you saw me talking and my daughter came in and one of the videos, my wife wanted to get sewing needle, She will be back and she'll go back out for sewing needles again. So despite having all of this is a free time in this ideal schedule, I only get to do it a couple of times a week and the rest of the week, I am doing the best I can inside the time that I have available. And that's where I always start my time blocking always started with the limitations that I have on my week. So I'll put in all the times on my calendar that I have to take kids to school and take my wife to work, stuff like that. I'll put in all the times that were running, all our fitness times. Any other external appointment goes on first. And only after I have all these limitations on do I actually know the bounds of my workweek and saying these are the hours I actually have to work. And then I can look at my task manager and say, here's the tasks I have to do. Now how do I fit this puzzle together to make sure that I get enough work done and to make sure that I get enough fitness work done. And to make sure that I get enough work done for courses, for YouTube or stuff like that. But the first thing that always has to go on your calendars, all of the limitations you need to live in the reality of your week. And not just come up with some fairy tale week, like I explained in the first couple of videos, which is my ideal, but is ultimately rarely MY lived week. And once you have these limitations, just like I said with Parkinson's law, you really know what is important and it helps you decide because you see the limits and you look at your lessons. I just can't get it all done. So what is most important? The next video we're gonna talk about how detail to get with your time blocking. Do you get down to like the task level or do you go big picture? 8. How Detailed Should Timeblocks Be: Maybe this is going to spoil it, but I'm gonna give you the answer right away. You need to be as detailed anytime locking as you need to. That's kinda the shortest answer, but let's unpack that a little more now, my schedule that I explained in the last video actually changes at recorder because my wife skidding schedule changes. The ice times are different in September, they're different in January there different after March break, after spring break for the kids. They're different for about six weeks in the summer when she works to teach summer camps and other stuff like that. So my schedule is in a constant state of flux. Every quarter. It needs new tweak, it needs a new change to accommodate the schedule that we have now. And it actually takes me 23 weeks, four weeks to actually really feel like it's nailed down. The first week always feels hectic. The second week is better. The third week, you know, I've added, tweaked my calendar more and then it is better. So I add more detail as I get more into the weakest as I understand. Okay, well, my daughter needs to be at skating at 630 right now. That means I need to leave here at 610. I need to start telling her at 545 to get your stuff on and encourage her for multiple minutes after that because she's just kinda slow sometimes at doing these things. But once I have my time block schedule kind of laid out, I can start diving into what I need to do in the week. And that's by using this weak tag where I touched every single project. I tag the tasks in that project that needs to get done in the next week with the tag this week so that I can do them so they're filterable, easy in my task manager. Now some tasks like recording this video, recording all the videos got one big task and one this week tag. Even if it takes multiple weeks, it would get one tag. I would just keep putting it on my calendar every week to make sure they get it done. Now, when it comes to ISAM morning writing block, usually Monday mornings after reading right? If I have two things to write, I'll actually split my 2R time lock into whatever is appropriate. Sometimes a book review might take me longer, so it'll get more. Whereas writing the quick script for how to do something in Devon, thank we'll get a half-hour block instead, so I'll split them up and adjust them depending on what writing projects are coming up. If I look, I have two really big ones and I'll actually split it up into maybe one in one morning on Monday, and I have a spare block on Tuesday mornings that I can use for writing if I need it. My writing blocks are really the ones that I get detailed about. Whenever a client block in an afternoon, I just give it the client name. I generally do not choose exactly which task I'm going to work on. Because with most of my client work, what I find is that I may decide I'm going to work on task ticket 123. And then I get to Monday afternoon and I look at it and they say, oh wait, to get a 127 is way more important. So I need to do that first and then I'll come back to ticket 123. So I would just generally put that client name down. And in that time I would actually deal with any email that's come from them. I would deal with any notifications that have come from them or anything like that in the same time, in that time block. As long or as well as the tasks that have to get done during that time. And one of the big reasons I use my this week tag and not due dates as indeed E is because there's very little that's actually do. It's not something that has to get done or negative consequences will happen. Most of my work is simply something I want to do as India. Oh, I want to be recording videos. If I do not finish these videos today, nothing bad will happen. I can continue to work on them tomorrow. I can continue to work on them. Well, probably tomorrow so I don't have to adjust my cameras. But next week if I wanted if I wanted to leave my office set up with my camera sitting right in front of my desk where I can no longer use my desk, which I don't I will record this tomorrow and finish it because if I don't finish it by Monday, something bad will happen to this due by Sunday or I will not really be able to use my office for that. We So for any tasks that are gonna take multiple weeks, I simply tag them with this week. I leave them there and I keep giving them a scheduled two to three hour slot in the week to work on those projects and to keep pushing them forward. For writing projects, I get more detail than I actually tried to allot them the amount of time I think they'll take. And then for client work in my afternoons, I literally just assigned this client, this client, and this client. I do not detail which task I'm going to do because that's not relevant and it's often changes, which means that my time block plan is then inaccurate, which I always find frustrating. In the next video we're going to talk about how long I think your time block should be to get good focused work done. And we're talk a little bit about strategies on how to make your time blocks effective when you're in the middle of them. 9. How Long Should Time Blocks Be: In this video, we're gonna talk about how long I think your time box needed to be to be effective. If you've paid attention, I've said that I use between 23 hours as my effective focused time block. But I'm going to say when you're getting started, that feels like an eternity. Even in our feels like an eternity. So let's figure out how we can make those hours, those multiple hours manageable when you're getting started. The other thing that happened when I was starting is that my time schedule just did not accommodate these long blocks because I hadn't built my life around them like I do now. Even now when I need to rearrange my time blocks, I do an effective job at keeping them big, keeping them along because I've been doing it for ten years when I started, I kinda get an hour. That's about it in my schedule in one focus block to really focus on a client work or on a specific task for myself that our felt like enough time to get real work done without feeling like I was totally overwhelmed. But even then, 30 minutes started to make me feel like I was getting itchy. And so I used a method called Pomodoro. And Pomodoro, you use a timer broken up into 25-minute chunks. Usually you focus for 25 minutes. You have a five-minute break, not on your phone. Using your phone during break is only distraction and tiering your brain out. And then I'd go back to 25 minutes of work and have a five-minute break and I'd go for two of those and take a break to start. But usually the official method wants you to go for four of those before you get a half hour or an hour break. And when you're building your time blocks, it's important to recognize that different tasks take different amounts of time. So I started recording this at about nine o'clock. It's currently 11, two hours. I am a good chunk of the way through the video was but I knew this was going to take all morning and it might even take a little bit longer than all morning today. And I know that when I come to my email block on Fridays where you should deal with Almere receipts for the week. I know that that generally still only takes me 30 minutes. So I only leave myself 30 minutes to deal with all my email including Mary seats for the week. Now, after I've done all of my limiters and the weak, right, my appointments, my kids stuff, my workouts. Once I've done all those little things that limit by week, that very next thing I put on my calendar, on my time blocks is the big important tasks that require focus. Because those are the things I want to get done. Those are the things like this course, like a book to write, like some big client work that are going to push the needle forward. They're gonna keep paying my bills, letter, my productive income-producing activities. And if you don't do that first, it's far too easy to push email around it and say, I had a productive weak because I sent a 100 emails. The truth is for almost all, yeah, a 100 emails is not a real measure of a productive week. It's a task hot potato. You just shove things off on someone else really quickly. You didn't answer the email is fully, you've created more email than really getting anything of note done in your week. Now if you're looking to get started, then I suggest doing an hour and doing a pomodoro timer. There are lots of them out there. I really don't have a good recommendation for you at this moment because there are just so many out there that are good and on different platforms, one easy way to do it is to literally just grab an egg timer. That's how it started setup for 25 minutes. And when you're done, draw little note on your journal or in some fashion to say I did a 25-minute focused time luck. And I've had at 12 minutes and then got all scattered and distracted. That doesn't count. You might get half if you need to score yourself that way. But ultimately you're only should be scoring a full 25-minute block, a full focused time block. At this point, I only score full focused hours. Full focused our is a yes. A no. If it doesn't like if even if he did like 55 minutes, I'd actually score myself was no phi i spent the last five minutes when I should be focusing because there was still more work to do. If I spent that last five minutes not focusing, I would not score it as successful time block. I need to be honest with myself and you need to be honest with yourself too. It's not about belittling yourself. It's not about, you know, looking at it bad. It's about having the data so that you can understand how your week is going and how you're planning is going so that you can do a good job of staying focused in your work and that you can gather the data to do better work. Next week. That's the important part. You got the data on how things are really, actually going, being honest with yourself, so that you can use it to change things for next week and do a better job. I said earlier that my first time locked week was terrible. It's just it was really hard. It didn't work. And I would expect that at first for you to your first week of time blocking is going to be hard. Your first number of weeks are going to be hard. It's only by continuing to work at it to keep tweaking your schedule, to keep gathering the data. And you'll really be able to make it work well for yourself. Now, despite my first weeks being terrible, like I've said a few times, I now am able to focus for three hours without any issue. It's easy for me to focus and to ignore email. I ignore it on Fridays entirely, in fact, except for my receipts, but it's easy to be able to sit down and focus for me now because I've been doing it for so long, so you'll get there, but you've got to put the work in. It's going to take a number of months to really dial it in. Well, a few weeks you'll start seeing benefits a number of months and you'll really start hitting that fly wheel. It'll just keep rolling and rolling and rolling for you to be able to get done that work you value. And I've already mentioned this, but one big thing that people do to mess themselves up is they take their break, that five-minute break between pomodoros cycles or the five-minute break between multiple hours a focus. And they use it poorly. They pull up their phone, they flip on social media, they do something else. And the truth is about your phone that it does not help you focus. It actually inhibits your focus. It will inhibit your ability to focus later, but because you can not little hit of dopamine, that little hit of I'm bored. So let me do something else. It's going to continue to train your brain, not to be able to focus, not to be able to sit and dwell on a hard problem. Because as soon as you get bored, as soon as you hit some other thing that's too hard, you're going to be looking for a distraction. Even kids, even kids do not impact your focus as much in many circumstances as your phone can. The thing is, I can cut it into my office and lock my door. And my wife's gone against my doors, not locked, but there's no kid in here right now while my phone that's recording, but my phone could be it could be in my pocket. It could be something like whip out between videotapes and say, hey, I'm going to be distracted for a minute and then 20 minutes goes by and I lost 20 minutes of recording time. So even kids can be way better, way less distracting than your phone because they do not fit in your pocket. When you're on your break. Don't pull out your phone and put it away. And my phone actually mostly lives in my office on the bottom floor of the house. I sort of I take it upstairs when I'm expecting messages. Otherwise, I'd just leave it because my fonts for my convenience, not for everyone else's. And the next video we're going to take a look at planning fallacy and how it's easy to fall into, assuming the best is always going to happen. When the truth is, it's not always gonna be the worst either, but it's not gonna be as good as we assume a lot of the time. 10. Buffer Blocks and Estimating Time: Truth is, most of us are absolutely terrible at estimating how long a project or any type of work is going to take. We're terrible at it because we always assume that whatever happens, it's going to be the best, the optimal way we're not going to make mistakes in the middle. The truth is we almost always make mistakes. We'll always have issues with this. There's always problems that come up, stuff happens and we take our ideal plan that was with nothing happening and we try to mesh it with real life. And it's just a train wreck. It's a dumpster fire because it just doesn't fit together. Again, this is where task managers fool us because they give the same weight to the task of ripping out a car engine as they do too. Changing over the laundry. Vastly different tasks, they're vastly different amounts of time that will be taken, right? Would give the same amount as, Hey, write a chapter of a book. Honestly, a chapter book could take way longer than some other task then I don't know, putting white seditious like a chapter of a book, even if it's a short one, could take a long time because you got to wrestle through it. Whereas pretty much the dishes, you just put them away and they're done. Now you combine this lie of the task manager had it tells us and our terrible job at estimating projects. And we just have a recipe for disaster. And a good example is even with the recent US election, I was super stressed about it. It was November sixth and I wrote the script. It's what? November 13th now, I haven't Canada like I'm gonna totally different country and yet I was still stressed about it and trying to focus turning that stress was honestly wasted time. So I stopped. I went for a bike rides and stuff like that and spent most of the week not doing a lot that was productive. But that was OK because I anticipated that in my overall sessions and my overall plans. And I just said, Hey, this didn't work today and I throw out the time lock plan, I rewrote the one that will actually work in the life I had at the moment. And then went for a bike ride because that was the best thing I could do with my time. Now there are a few ways to tackle estimating your time blocks better. Two ways that you can do. One way is 50% more. So take your time block, take however long you think approaches it will take, say, probably worse than that. And you add a little bit and then double it. So if I say an article would take me and take me an hour to write, I might leave it two hours to write. Sometimes I'll do three. I'll even been known to look ahead at some things. So I'm going to write a fairly complex technical topic. And usually these articles I've leaves, say an hour for, but I know that it's gonna take me probably two or three hours of research and then it's gonna take me an hour to write. And so I have put that out and I'd actually doubled it. So I have an entire day, I'm reading one article in an entire day and I'm actually doing a lot of the research upfront, at least collecting it. So that on that day I'll research in the morning and write in the afternoon. That's next Wednesday for care. So another really good way that I do this. I've already said this is the I leave Thursday afternoons entirely free. Nothing gets planned there. Because no matter what happens, Monday comes up, Monday afternoon happens and my client says, Hey, that task that we want you to do, we actually need you to do something else, but I still need that task done this week too, and I just dropped into Thursday. So not only do I double my estimates sometimes regularly, in fact, I also make sure that I leave an entire block free, even Fridays for anys i really try to guard for myself to do what I want to do for myself. But even Friday's is there so that if I really have to, I can go do some client or do some other stuff that has to get done in the week. And it is it is like a, I don't want to use it, but it can be used for the buffer block. Thursday's totally buffer block all afternoon. I use it every week because there's always stuff that comes up. I just don't know what that stuff is on Friday. Yeah. You may say you're really good at estimating, but the truth is you probably not. You've delivered stuff late and you're just fooling yourself. You wanna tell yourself you're really good at estimating. You're not. The alternative to creating buffer blocks and doing good time blocking is always being behind on your tabs. Always wondering how you're gonna catch up this week. What are you going to do? And it sucks to live there. I lived there for a couple of years when I was starting my freelance business. It's not a fun place. If you can double your time estimates and then leave buffer blocks every week, you can get done what you say you're gonna do. Now you may be saying Curtis, but I'm running my own business. That doesn't let me actually build enough in a week. And I would say that that's a problem with your business. You need to be charging more with your business. And if you say curtis, my boss throws way too much ME. Your bosses also probably playing task hot potato and we're actually gonna deal with that in one of the next upcoming videos. How to deal with your boss when it comes to time block. And the next video we're going to talk about, do you or do you not time block your leisure time? Do you actually put parameters around what you will do during their leisure time or not? Or is it just a free for all? Because it hates if my leisure time I could do what I want. 11. Timeblock Leisure: Time blocking leisure. You read this right? This video is about whether you should or should not time block your leisure. Now, one, an interesting idea that I came across recently and is an economic idea called inferior good and versus high-quality leisure. So inferior good is an item that as you have more money, as you have more, more bandwidth, more, more space in your life. In general, even with money or with time, you spend less on this activity. When you have less money, less time, you actually spend more time doing these activities. So what falls into there? So in economic terms, stuff like video games, watching TV, you will fall into there. But I think economics does a lot of only looking at it from the monetary perspective, instead of looking at it from this perspective of most workers that like I make good money. Money is not necessarily the issue, but sometimes I look at my time, I'm is the issue. I am time scarce. So i am time poor and I have money. Lots of people are time poor and have lots of money. And so they default to stuff that is inferior, good because the scarce resource is their time. They default to watching Netflix online, watching YouTube videos all night. I actually guilty of both of those. Instead of doing high-quality leisure activities, right? I've done this at the end of the night. I've sat down and said, Well, I watched a bunch of YouTube videos and sure they were interesting. It was cool to see this bike trip. It was cool to see that. But I don't feel like I got anything out of the night. I feel empty after the night and I wish I read instead. And by time walking your leisure, by saying beforehand and tonight I am going to read, I was actually a Friday, so I will watch videos tonight, Friday, Saturday. Sometimes. I'll watch movies, stuff with my wife. And knowing that even doing that, I need to know and my wife needs to know, your partner needs to know this, that watching a video together is good, but under what circumstances? And so something we've talked about is that we both feel like empty and alone if we watch a video together and spend the night on our devices, when you watch a video together and we had to bed and you don't make some popcorn, we cut all of it. We watch a video and at the end of the night we feel like it was a night well-spent. So being able to recognize that in yourself, in your leisure with your partner is important and planning that head of time is very important. Now some of you are saying, what I just want to relax curtis. Here's a quote from flow by Mahalia and I can't say the last name. So look up the book Flow. There'll be a link to it somewhere. His quote is, ironically, jobs are actually easier to enjoy them free time because like flow activities, they have built-in goals, feedback, rules and challenges, all of which encourage one to become involved in one's work. To concentrate and lose oneself in it. Free time, on the other hand, is unstructured and requires a much greater effort to be shaped into something that can be enjoyed. Hobbies that demands skill, habits that set goals and limits. Personal interesting and especially interdiscipline, help to make leisure what is supposed to be a chance at re, creation through the book Flow page 162, what that tells me and what a lot of the other research I've done tells me is that you don't actually want to relax. You don't want to just sit in bed. You want to do something else that is differently challenging to your brain. Wants to do something of his high-quality leisure. Be it reading BY IT, building shelves, be it something out knitting like there are lots of other things that are positive that can help you with high-quality leisure so that you are we charged for the next day because like I work on a screen all they do lots of you. And it's easy to work on your screen all day, spend the whole night on your screen, recreating and realize that you are just screened out, right? Or that you spent your evening recreation time on a screen still and it wasn't useful time. So stuff like taking a course on skill share can be good. Stuff, flight, watching, watching YouTube videos of StarCraft replaced. Maybe not so good, maybe not a great use of at least my recreational time. Playing your leisure is about being intentional, just like all of time blocking. It's about making sure that you say, I want to be a reader, I want to build some stuff. I want to do these things and that you're intentional about doing it. So that at the end of the day, at the end of a week, you say, I'm glad when I look back at the week, I accomplish the type of week I want to have. So yes, you should be time blocking issue. The next number of videos are going to cover. What do you do with all the problems that competency blocking, like your week just goes terribly. Your boss doesn't like it. You're like all of these problems. How do we deal with those? That's the next number of videos you get to watch. 12. When The Week Explodes: Now I'm sure a few of you have gone through this course so far you've said time blocking sounds idyllic, Curtis, I am never going to do it. It's just that's not how life works. It's not going to happen. And you know what? If that's your belief, maybe it's gonna be true for you, but it doesn't have to be. Now here's a few things that are gonna happen. I've already said some of these. If you're just starting time blocking, your first few weeks are not going to go like you want. You're really going to have to give yourself an hour every Friday to redo your time block plans. Say, well, that didn't work. You might get part way through Monday and say, well, this doesn't work at all and you're going to have to redo it, expect it, expect to have to redo it, expect to have to work hard at it. Good things come when we work hard. They don't just come easily. In that first week, you're going to have tasks that scream at you. A task that you are not equipped to say no to yet, that you haven't built that space. You need through good time walking to be able to control your schedule. Well, you will get there, but you're just not there yet. You're also gonna hit a lot of tasks that you just didn't account the proper amount of time for that third take twice as long. And now you know, that's the important thing. Now you know, you're collecting data so you know that the tasks can take way too long now that they're just not what you thought. And now you know. So next time you call upon the same task, you can planet better. Brought, expect them to take longer at first because they will. Now what do you do? You start your time block day and something takes way longer. While the first thing you do is stop. And soon as you realize your time block as out of out of sync, it's just not working. Yes, stop. You look at what you need to do that day and you replant. And sometimes that means you replan the week, right? If your most important task was scheduled for Monday, you thought you'd have done on Monday and you just don't. Maybe you need to change Tuesdays task and say, Well, today's not going to happen, I can't do that. I need to do finish Mondays task first. And that's okay. That goal is again to learn, to gather data to learn so that you can be more effective in planning and time. Sometimes it's not going to be the task. So I'm going to it's going to be some sick kid that comes on, right? We have kids coming home regularly now because the current rules are that if they have like a sniffles, they come home. And as soon as I can extract myself from this ball of germs because usually that's me that picks them up. I just re-plan the day with whatever is most important and do that work and I don't worry about the things that get missed. Maybe my hour of email just gone for the day. That's fine. Email can wait. It's not going to worry me and it's not going to affect my business greatly. I've already mentioned this, but a few years back, I had a video course that just had to get done. And that's it had to get done and it was billable time. It was actually like a project that I had to get done. And I took two weeks off. Nobody noticed, nobody said a thing. Everyone was happy with my work. When I came back on, they're like, oh good, we're really working God or moving forward like there was no problems whatsoever. And almost every time, that's the reality, you are guessing at what will happen. And the truth is most times that is not nearly as serious as you think. And you can take that time to replan, to focus on the things that you need to without any consequences whatsoever. The important thing to remember with time blocking is that your goal everyday is to have that for maybe five, but for solid focused hours that are pushing the project's ahead, that you need to push ahead. That's the big goal. That's the measure. Did I continue to push the project's ahead? If you can say yes, then you had to successfully time blocks day. At the end of the week, you can look back and say, most of the week I have that four hours in a day, you had a successfully time blocked day. The goal is not to have a rigid schedule that never changes. The goal is just to be intentional upfront so that when things change, it's easier to manage because you've already made a bunch of decisions about what you will be doing and what you won't be doing. And you're not going to be relying on that task manager that simply screams at you daily with, this is the easy task or this is the one that feels the most urgent and the moment you will decide upfront what is important and get those things done. In the next video, we're going to talk about what to do with your old timeline plans. When just throw them out. When you do something. 13. Don’t Stick with Old Timeblock Plans: I've already told you this, but each quarter part of my time block plan gets thrown straight out the window because my wife's job changes. I need to accommodate that change and accommodate any school activities the kids are doing, any activity change. All of those things really come down to my schedule to accommodate. Sometimes I do get to work to 4PM, sometimes right now my wife's actually closed down just because of things that are happening. So I do get to work pretty close to my ideal schedule every day. Sometimes though, my time is lost greatly because there's parent teacher interviews to go to and there's all these other things that just come up in a week. The first thing to remember when you encounter these type of events, or even just a day that goes off the rails, is that your old time block plan doesn't matter. Whatever your ideal plan was last week. If this week is a terrible week and everything's changed totally. Okay. It just changed. It's not a big deal. The only thing that matters is that moving forward you make the best plane you can. So feel free to drop all time block plans. Do not stick to them rigidly. Look at what you have to do. Look at the time you have available, and do that, make the best plan you can with the time you have available. Like I've said before, the only goal in my week is to hit that about 20 hours of focused time. That's it. 20 hours of focused time. I'm good to go. That means that I wasn't on social media. I wasn't distracted during my work. I only sat down and worked on the important things. I don't worry, when things change, I just make a new plan to the best of my abilities. I decide what is the most important thing. What is the one thing I can do in this next day, this week that will make most of the other tasks not important, right? So maybe that's billing for the top client. Maybe that's finishing a video course because if you can do that, you clear your whole plate. That's what I did though, a couple years back with that video course. I knew that if I have finished this course, I would have so much free time to do everything else and focus on those other projects well, instead of being overwhelmed. And so that's what I focused on. When life comes up, when you're time-locked plan just has to change because things have changed in your life, because your circumstances have changed. One a day blows up and you gotta make a change. Just don't worry about it. Do it. Stop replaying your week with the task that are important with the time you have left and just do the best you can. In the next video, we're gonna talk about why it's important to track your time so that you have the data you need to make good decisions about what you'll do next week and where your ad overall. 14. Track Your Time: One of the big reasons I really dislike it when people start time blocking with digital tools is that it's really easy to take your calendar realized things got messed up and just change the calendar entry. And when you look back at the week, you think, hey, look, I did find like my calendar, that's what I did this week and it reflects what I did. What it doesn't reflect the things that came up. So it's actually lying to you. This is why I really do like planning on paper first because it is a, it's just a good thing and you've gotta scratch things out. Now, one of the things, one of the tools that can help mitigate this problem with digital time blocking to start with, is a time tracking tool. If you've been running your own business, you have a good idea of time tracking anyways, I am tracking my time right now for this project by also track my time and have for years for which client I'm working with and how much I'm billing them. Even if it's a flat rate project, how much time that I work inside those what was my hourly rate? What was my effective hourly rate? What do they earned by the end of this? Or if I'm building hourly rate, which is more rare, how many hours they work and what amount do I build a clients for? This also goes into your time blocking, even if you're working in a job knowing that it takes you ten hours to do presentations. When your boss says, hey, I need a presentation tomorrow and use a leg, it's three o'clock in the afternoon. You could say it's like I just don't know how I'm gonna do it. I'm not working till, you know, I'm not going to work till the next ten hours. It's just not there. So you need to set their expectations properly for what can get done in that time. The big thing that time tracking helps us do is we can leave our ideal calendar where it is. And then we can look at our time tracking and say, well, how did these actually match up? Do they match up? And did I really spend the time I went, I expected myself to, I wanted to on these tasks or was I all over them? When you are really faced with a time tracking tool and you can see like when I actually spend my time on the week you're faced with the knowledge of what you really value. If you say, I've come back to you, if you say you want to read books, then you look at your time tracking for the week because you're start even by time tracking your leisure, I think is important to start with. Say undo that. I watched videos all week. What you're really saying is, I don't actually value your reading High School. I didn't do it. By time tracking. You can see what you truly value by knowing what you spend your time. And it also helps you identify your time hotspots where you just lose it, you're black holes of time. I've mentioned the sculpt time Starcraft, two videos. Easily a black hole of time for me. Instagram can be a black hole of time too. There are lots of really nice gravel bikes out there that I want to look at. But that's not really the best use of my time. Doesn't matter once you're black hole is what social media, what video, whatever it is. If you look at it and say, I don't actually didn't actually want to be doing those things. Time tracking helps to identify how much time you really spend on those things. And it's almost always surprising. You almost always say, oh, I think I spent ten hours watching StarCraft videos in the week. And you really did. You thought it was like I spent like an hour doing it. But you really spend ten hours a week doing it if you're not careful. I admit at first it's gonna be hard to deal with its hotspots because they're things you haven't, you enjoy, the things that you're naturally gravitate towards? It's like quitting smoking. Like quitting a bad habit, because it is about habit and quitting, it can be hard making those choices in the moment when you say, oh, I'm tired at the end of the night and I'm just going to watch some videos or I'm tired of him and I, and I'm actually going to read a book about white supremacy or about anti-racism or if our progeny, knowing that and having the time and having, having the data on your time can help you make better choices. Now, I'm going to prepare you here because at the end of most people's first week, 23 weeks leads them to know that they are really bad at what they want to do. That they don't spend the time they think they should where they wanted to. And it's a lot of work to go. And that's okay. That's where most people are. Don't beat yourself up over it. Next up we're going to talk about when is the best time in your week and your day to build your time blocking schedule. 15. When to Build Your Timeblock Schedule: When you build your time block scheduling a week is important. And the current, I guess probably what I'm going to say is that I think it's important after ten years of practicing this that you build your base plane on Fridays for the week ahead. Again, this is not a rigid schedule that you have to stick to. This is a plan, plans change, but building it on Friday and looking at all the tasks you have to do in a week, making sure you've gone through your inbox, your email inbox, any other way that tasks can come at you. You've tagged everything that's important to do in the next week and then sit down looking at again first your limitations and then all the stuff you have to do and slotting them into the week. That's step one, write my, my this week tag and I'll actually show you how I do this in a task manager in later videos. The second big thing to do is to revise daily. At the end of every day, I revise my schedule even on Sunday night, so I'll plan on Fridays. On Sunday nights, I'll pull out my phone, my iPad, and just double-check, say what am I going to be doing tomorrow? I'm reading first and then a 1D projects and my writing. Do I have the material for those? Yes or no? And if it's no, then I might revise my schedule. Could I do that sometimes even on Sunday night, I'll revise Monday slightly. Just let I am already ready so they don't go into the weekend. Say This has already exploding so that I am just ready for the week. It's also important to recognize that in almost every week there's just stuff that's not going to get done. And sometimes if it doesn't get done multiple times, it's just not something you're gonna do. If something you want to say you've done but you're just not gonna do it. Recognizing that can give you a lot of freedom because you won't be worried about it. You'll just be free to let tasks go. Far too often, a task manager is really a wish list of all the things you think you could get done in a week. And it's not going to happen. You're going to create some task that oh, I really wanna do. Some would say write that book through this. You're never gonna write a book. You'd much better on video. So do the video. Forget about the book. If you're not doing it for months at a time, you're probably never going to do it. Now really, by organizing the tasks in a week. And I wanted to show you how to do this in a bullet journal style on a, on paper too, by playing it all those tasks in a week and then looking at your week, slotting them into the appropriate times, you're going to get so much more done. And then by re-planning every day at the end of the day in like your last little bit of a closing routine, you'll be ready for the next day. It will accommodate the plans that you have, everything that's come up so that you know your work is on track, your job is on track and you can get the things done that you need to get done. In the next video, we're going to talk a little bit more in depth about what a focused block looks like and what a focus block doesn't look like. Just so you don't lie to yourself about it. 16. What Does a Focused Timeblock Look Like?: I have talked a bunch about what a focus block is or like to do focus blocks. And I've dabbled in what it really looks like. So let's figure out exactly what it looks like. So there's just no ambiguity for you, for me, for anyone. So you know what a focus blocks looks likes that you can make sure you're doing it. A few big things to do. And a focus block is to put your phone away and it should be and do not disturb. I usually mine over here just on this little table and my desk is up there. But I make sure that it's in do not disturb, especially if my wife's in the host because anyone that has an emergency is in the house with me and she can come get me. I also make sure that my iPad is in do not disturb mode because I don't need a bunch of notifications. When I'm writing, I need to sit down and focus on the task at hand, on that writing project at hand, so I can do it. But first to things, make sure you've cut out those digital distractions that you don't have notifications on your Mac as well, or on your Windows device. So you've turned off those notifications on your Android device as well, so you do not get them so that you can focus on your work. And they've also been known to lock my office door so the kids just can't even come in. And then I'll put on headphones that are noise canceling. So they just can't hear them unless they're stomping above because the kitchen is right about me. But then I know that focused. I'm not getting distracted by just the ambient noise around me. I even have construction out my back window right now. And on the days that are really loud, I throw a noise canceling headphones to make sure that I cancel that out so I can focus at work and don't have that extra distraction of some loud noise next door. Now if you've got a partner and spouse, that may also mean that you're very clear about who's focused time it is and whose job it is to run interference on the kids, disclose for you to men. So around here when it is my wife's focus time, I will move upstairs at my office and she will come down stairs into my office to do her focus work, to sit on the couch. I'll move my out clean off my desk. Luckily, everything's kinda raised up and I can just pull the keyboard often then she can just sit down and have a desk. It is important that I run interference then so that she can do her work just like she runs a difference for me when I'm supposed to be focusing so I can do my work now. It's also totally okay. My wife had to be out today and my kid is watching videos upstairs. The one kid that's home. And that's okay too high. I don't want to watch your videos all the time as, you know, as a baby sitting caring for my chil children method, what I had stuff to get done and that's okay to do. Do not fault yourself or that you've gotta use the tools they have available sometimes. Another thing that's important is tailoring your environment so that is optimal for your focus and knowing what that means for you, right? That may mean piano music. It may mean whatever music and Amy, no music. Something I've done recently because I want some music and lyrics, but I've been finding a little distracting as listening to K-pop, ICTY, Good Band IDs at Y. And I don't understand most of other saying, but it's still got a decent beat and I can sit down and focus in my work. And then what about your surface, my desk surface, I need to know like, how clean does it need to be? How clean does my office needs to be? What type of time will I devote the cleaning my office. That's actually something I do on Fridays. I go back over my whole office because usually it's accumulated like some cycling gloves, maybe a pair of running shoes and a few other things that I've just kinda come in that are mined during the week that are drying out or just stuck there. So I'm going to use them again the next day or later that day. And I make sure that every Friday clean all that stuff up. The piles of books that are sometimes it's Halloween. So the candy wrappers that might just sit on a shelf because I stuck in there quickly, forgot about them. So I give my whole office at once over every Friday to make sure that it is an environment that I can focus in. Again, when you're sitting down for your focus block, do you need water? Do we need coffee? Do you need something to snack on because you just like that, you know, maybe a hard candy or I don't know, not something like that. What do you need? Make sure you have it there so that during your focus block, you can be focused and don't have to keep getting up. It's also important in these focus blocks to play new brakes. So during your breaks to go to the bathroom to get the water to refill whatever it is you need. I've even been known around here to not using headphones. Go upstairs or put headphones on as I'm going upstairs to signify that I'm still working, I still should be getting back to focus. I'm on a short break, but this is not the time to ask me if I sign that form for the children. This is a good signifier that my wife and I have agreed on together. This wasn't just me planning it and asking for forgiveness later. It was us working on it together and planning how we can signify that it's time to focus so that I can work. Now during your folks block, you can do one of two things focused or do nothing. Actually got this from Neil Gaiman. Damon says in a great interview with Tim Ferris that he will either sit down and focus on his writing or do nothing. That's it. He's not allowed to do email or anything else that's sort of feels productive. He can sit down and do nothing. And most of the time he finds that writing is actually the best thing. That's the most interesting thing. So that's what he ends up doing. Very rarely does he sit there, but it's okay if he sits there for three hours. So when you're sitting down, it's very important not to get distracted by these other little things that can feel productive in the moment, like email, like slack messages. You can sit down, work on the task you are supposed to work on, or do nothing, stare at a screen, that's it. Those are the only two options. No going for little distractions. A focus block is about a ritual, building up that ritual so that as you're entering into your focus block, you know, and your brain knows it's being signaled that it is time to focus now and it's time to do that important work. So you need to figure out what that ritual is for you to start building it and start tweaking it to make sure that one assigned to focus, you are focused, you are not being distracted. And the next video we're going to go just a little bit past time tracking and talk about measuring the success of your time blocks and measuring the success of your week and how you can do that. 17. Measuring Timeblocking Success: One way of measuring your focus time is time blocking and just saying, Hey, I did the hours, but that's not the only measure and that it can be dishonest with yourself if you don't pay attention in if you're not careful, let's dive into what it really means to measure your focus effectively. So at the end of the week, when I'm doing my shut down for the week ritual and planning next week. One of the things I ask myself is that I focus and then I really focus, or am I lying to myself? And it's not about beating yourself up. It's simply about gathering the information needed so that you can do better next week. One really good way for me to measure focus off than it would be Did I get other videos recorded? Did I focus on that? And that's one good one for this course, or I write a 1000 words. Did I finish this article? Right? Did I make progress on this other task? Because if I didn't, if I didn't, you know, say resolve to priority tickets, done my work block on Monday afternoon then did I actually focus? And sometimes it is, yes, there was actually a way bigger problem in one of these tickets than I thought and I only got one done. That's okay. But being honest with yourself and saying, I only got one done and I really think about it. It was easy. I just spent a lot of time looking at other stuff I shouldn't have looked at. And this is important for you to note down. Just didn't like a weekly review a weekly and so you know that did I focus What did I focus in on an am I being honest with myself about this? The CPU can come down to the end of every day. And were you score your focus time blocks? Was I focused during my time blocks or not? I think it's an important thing to build into daily because I couldn't tell you what I did on Monday exactly. And was I focused? I don't know. Maybe maybe not. So at the end of Monday, just scoring it quickly and saying I was focused, I wasn't it was half focused and letting myself knows that on Friday can look back at my week and have a better idea of where i was so that next week I can plan better. And even writing down at the end of every day what caused me to be unfocused last week it was the US election. Nothing I can do about that. So this week I did a better job, I guess add ignoring some of the news and the election as we'll see in theory decided. So I don't have to worry about it anymore. And then at the end of your week, at the end of your day, you need to just regroup with your measures. That's it. This is just an iterative process where you measure you measure daily say was I focused, was I not, did I get the things done and my happy with my productivity, my production today? Yes or no. And how many hours did I focus? And at the end of the week, you regroup and say, okay, I didn't hit the mark this week or I did hit the mark so good. I can keep going with this planet's working. If you didn't hit the mark, I didn't hit it. What am I gonna do next week to try and hit the mark? What are we going to do to improve this, to refine my system so that I can hit the mark next week. That's it. Next time we're gonna talk about what to do if your boss just didn't think they'll go for it. 18. My Boss Won’t Go For This: Now if you're working in a job, you don't think your boss is going to go for time blocking. It's important understand why and then to understand how to navigate that with them. One of the big reasons that they're probably that they may not be up for it at the first is that they play task, hot potato. Task comes into their inbox and they simply pass it off to the first-person and the task is not in their inbox anymore. It doesn't think they have to worry about necessarily because it's someone else's problem. And if that's your boss, you're going to have to help them work through that even if it's discretely so that they don't notice. My first job as a web developer, as a junior developer with a bunch of other developers, I take a very strong stance about my time blocking. I wouldn't have called it that in 2010. And I did this by not checking email except at certain times of the day. I did this by when my boss brought me new task, they'd say, okay, hey Curtis, you need to do this today. And I say, oh, okay, so here's the other task ahead plan today, which one doesn't need to get done. And almost every time they'd say, oh, actually, you need to do those tasks. I'll find someone else to do this. Because I showed that I was focused. I had a list of things that I needed to get done today. Then I ask them to say, hey, which one's more important? Occasionally said, actually this task is more important, Kurdish, you need to do this 1 first. I would say, okay, and I do that and I'd say, which one can I leave off today? And they'd say, well, don't don't worry about this one. If you get that one, great. If you don't, don't worry about it. Now, what happened at the end of the first month was that I got a raise because I hit every marker they had for me because almost every time they said to do the tasks you had planned, those are the really important ones that all this other stuff was just busy work. And at the end of two months, my boss was like, how do you keep getting all this stuff down when you're like the beginning person here and I explained it, and they started to realize how much those random tasks actually cost the business. Once they realized that they could start pricing them appropriately, they can start saying, well, it actually costs me this much to do a random task from a client, from somebody. I need to start pricing that more appropriately than I was because it was just, you know, something easy to do. And so we ended up doubling his billing for that to accommodate pit. And he also looked at everyone's schedules and made sure that everyone had certain times of the week where they could pick up these random tasks that we're now very profitable because he had priced them appropriately. I would say when you're getting started, if your boss really isn't going to go forward, you don't think they well, just do it a little bit on the sly. Book yourself an hour in the morning or an hour at some point to do your focused work and sit down and focus on it, put on a set of headphones. I had a big pair of pink ones at 1. That was very well signified that I was focusing and it was not a good time to bother me. They see you getting more work done as they see you being focused as you're saying, okay, I can do that, but what do you need me to switch on my list? They will start to come around almost every time. Two, this actually gets more work done. This makes me look better because we're getting things done more often. And I need to figure out what this is so that we can adopt it overall. If I could do it as the most junior person in a web development company. In my first week, where people have been there for ten years. You can do it to you just have to put the effort in. Next up, we're going to talk about an important thing that gets missed by lots of people when they start time blocking. And that's your shutdown ritual. 19. Have a Shutdown Ritual: Alright, let's talk about the importance of your shutdown ritual. This is really here to give your brain a closure on the day so that you can move into the next day you're ready to go. Knowing that you didn't leave anything out that you needed to cover. Step one is to scan the various inboxes I have, whether that's my task manager or my email inbox, I scan those and just see what's coming up. Is there anything that will adjust my plan for tomorrow? Now, there's one note here. If I see a client email from a client that I am going to be working on in the next day or two, then I actually will almost always schedule that into their time block so that say, hey, this is something you need to do when I'm working for that client next, so that I can really address the email appropriately for them. If it's anything else, then I will deal with it in my e-mail block. But if it's for a client I'm currently working with, I make sure to move that into the timeframe that I really need to work for them. Step two is to just go over my this week tasks. Anything that's been tagged for this week and make sure that I am on track with where I need to be or do I need to make any arrangements that had changed my time block for the week so that I can get these things done. Step four is to check over any personal tasks that around for the evening, make coffee, take kids, places, stuff like that just so that I'm ready for the evening and I don't rush around all evening and then feel scattered so that I don't feel prepared for the next day. Step five is to make sure I go over my calendar in light of all the things I've just looked at, I need to know that whatever changes that need to get me that I've just looked at, I have accommodated in my calendar for the next day so that I am on track and ready to go. Step six, reset to 0, makes sure that I can sit down the next day and I'm just ready to go take the cups off my desk, make sure my desk at least surfaces clean on Fridays into it deeper, but every day I make sure that my desk is clean so they can come the next day and just be ready to work. Next up for my weekly shutdown ritual, we're gonna go through a lot of the same steps again, step one, to deal with any outstanding email for that week. I don't necessarily go for inbox 0 by going to inbox almost nothing like 2-3 emails, nothing that I have to deal with. Sometimes I'm waiting for new keyboard, so I have the actual receipt for that just sitting on my email inbox to remind me that someday I should be an a shipping notice soon. Now, emails that are informational that I've kept for the week, say some links to a client project, ology, drop those into Devin think are really into your filing system. It doesn't matter what it is that I have that important link for that client somewhere else. That's not my inbox, but that's not the easiest way to find it. That's not the best place for it to be. Step two is review any of my projects and tasks and my task manager, what's on this week that I finish any of it, did I just not get to any of it? Touch every project to make sure that I have touched them all and I tag anything else is this week that needs to be tagged as this week. Once I've done that, I make sure that I plan my next week time block. I look at all the task in this week, which I've talked about, and I'll actually show you how I do this in a future video. I plan them all and I put them on the calendars that I know that I'm just ready for the week. And then step four at the end of the week is to make sure I just clean the office. That's everything today. It'll be putting all these tripods. There'll be cleaning up the books, it'll be taking some shirts I have to the local donation place. It'll be a bunch of those different tasks to make sure that I'm just cleaned up, taking my bike water bottle off my little wall here, putting my tape measure wakes. I did measure some stuff, just doing a deep claims that they know I'm ready for the week. And once I've done this, I really am ready for the week. I know that my plan is set, that I can execute it well and I've just good to go. Now, the next number of videos are going to be digging into the actual process of how I plan a week in, in different methods, right? We'll do a digital method, will do a paper method. And we'll just dig into those that you can see how it's done so that you can build your own. You don't need to adopt my process. It might be a good starting point. It is a good starting point really because I've done it for many years and I know it works. But then so that you can adapt the process to yourself as you go. 20. Digital Timeblocking Example: Welcome. We're gonna go over how I organize my email. Then we're gonna go through, going through things three, looking at my this week tag. And then I'm gonna go through how to edit my calendar, how I do it. So you can see, and I've kinda prevented my inbox here because you don't need to see a lot of it. And then I would also open things. And yes, I would normally do this on my iPad. I don't care which one. And I want the inbox to start. So this is one of the things I needed to do. I'm selling a bike, so I need to go in here and by sale. Didn't copy, so we'll copy paste. And I want to do that tomorrow because they wanted to come by tomorrow and I already know that. So now we can come back over here and archive the message. I need to go over some stuff with composer for a, an article that I wrote for Nexus, which is one of my writing clients. And so I can actually forward that right into things. And I will edits. It's done so we can archive that. Now. I need to check the dates on this so it will forward. This is one thing I don't know about things three is that I can't attach files. So I can do this on project restart courses. This is for some local courses. For my what I do for like the local community. I'm going to leave this in my inbox though. Gas, I will leave that my inbox. And then for this, I know I need to do grabber field. And that is going to get tagged as Today. I want to tag it actually as this week because it's this week. And I want to remove my today to clear. And I know that this goes into the prof pubs field and then I also need the custom sales page. I know that as well. So it will go sales page. And I also know that this needs to get tagged as this week. This week. And it goes with prob hubs as well. Something I want to move forward this week. I think that's it for now. I don't need to go through anything else because we have the idea of what is happening here. So now we can actually minimize that and go right to things through. Yeah, it's kind of with that again. So I could actually even in here, archive this and this because I know to look at those, I'm going to have to go to GitHub anyways. So next I'm going to open up things again. And I want to go to this week tag. So this is kind of all the stuff that I have to do that I want to do on this week, right? Everything from courses to take to anything else. So that's a lot forward. I've actually already dealt with that one so I can delete it. Some of the first things need to do using composer. And this is all done. This whole project is done so we can complete that project. All right, that not I probably didn't actually complete it and answer this question. The bottom complete markers completed. And I submitted that. So it's all good to go e-commerce course. And that's fine only to come back to that e-commerce course, ride the divide movie. So when I started my inbox and I'm just going to file things. So this is she want to do this today. So I just hit the keyboard command, give it today because I want to finish that out by the end of the day and I'm going to move it to admins. It's kind of a business admin task. Czech composer edits. I actually parabolas should also do that today. So I just said the keyboard command again to give that today. And then I'm going to move it off to Nexus because I'll do that today. The back layer three are one of my site. I resolve the shop error so I can hit shift and select. And I'm going to move both of those to add in. The divide movie. Should pray just look at that. Tomorrow. I have a file, right? Divide movie. It's a mountain biking thing and I just wanna find out tomorrow. So there'll be a chore. Okay, through my inbox. That's good and have some highlighted today tasks. Clearly this is behind del Hinckley. I need to follow up with today at fault, but Jared Acheson, check the date sits right patriot, and we'll get to that later. Checked my composer edits today and Laurel, I Library Day, that was actually a last night task. So I like the loci thing that things can be like overdue and it doesn't really get upset with you about it, which is nice. And had to go through my stuff. I don't need this moon lander project anymore, so we'll complete it. Work is completed. I'm not going to build any shortcuts right now. I'm not gonna go through that. This one is w1. Complete the project path. You come back to that and you check in with Amazon actually had that in here. Have you? And I want to tag, I'm going to plot the shortcuts again because I forgot it that tag the Shift Command T. So Shift Command T. This week. Let's good. Automate, build and deploy it and excess yep. To follow up with him. I'm going to have the name and here I do. So let's follow up with him this week. My four proud pubs things, SEO stuff. Let's find, let's tag for this week. That's something I don't love about. The iPad version is in the Mac version. I'll see that show the tag right underneath. And you can't do that in the iPad version. Not gonna do any of that YouTube channel. I still need to do YouTube header follow-up, right? You can see that they're all scheduled, that's fine. So they'll come up as they should. Well, I see that just in here. So I'll tag that this week that I got through it. Skill share things three. That's an upcoming course on skill share it. Men do quotable thing. You just t refund is done. And everything else is good. Time blocking course. Kinda let this one go. I have finished all of these videos. They are all done. So I can resolve them all. In fact, I could even go select escape and do shift. And then result. We can mark as completed, perfect. And then I can easily do that here too. And in fact, actually one thing for the introduction isn't done. I need to do now. So there we go. These ones are all done. No good. Yep. Courses to take only have the shortcuts field get tagged. That's good. Patria on terror pro. So I'm gonna go in here. I know I need to write this next week, right? It's going to give it a better name so I can read it. Pro. And the need to write strong daughters and give it a tag. This week. I didn't tag that one either. So let's tag that this week. Good. I don't need to work with the other ones there be that week after client writing the e-commerce course is done. Next s, I need to build that into a project. So we'll say product for and I'll tag it this week. That one's already handed in. And then I need to go into here and a tag that as this week because I need to, what I actually need to do for this is planed to list the different development environments that we will do. And then just get approval for that list of environments. It's good versus Rees, I got nothing campaign. That's a whole bunch of Chore stuff home vix, find security cameras, getting to Barbara who cover chores, whole bunch of the stuff that I've just kinda not getting too. And I've already done this project. It's only been through everything. I can see that what like what I wanna do, rhythm of wars already, they're already got this. Got the Cater chord. Do you need to do a dump or run for four compost stuff? Tag? And this week I'm gonna tag that is this weak, not because I intend to, I'm going to actually intend to schedule it for the end of next week. And I think that's it, right, the divide movie, everything's good. So now I have my this week tag and that's kinda where I want to focus now that I've been through everything. And we're going to look at my calendar as well for next week. So when I look at it, it already can tell there's a few things I need to adjust, right? I have Cynthia's. I got dropped off my way spike. And so I'm just going to delete this event for now. And these are all repeating events. And then delete this one only for now. And then I'm going to edit this one. I need to edit like nine to 1010. Done, save for this event only. And the bike shop they opened at ten, I can drop it off and kinda around then they literally like a block away. So that's fine. After that, I will just leave it blank for now because I don't know what I'm going to do. And we do know however that I need to edit in here and the interior, right? Pro. I'm gonna give that an hour and say for this one. And the other one I need to write was what? Raising strong daughters. In here. Yes, I see the spelling mistakes. I don't care. It doesn't matter to me actually day-to-day. So write raising strong daughters, I know that. And then I actually this one is done because we are not doing our job off my wife, but we're not doing the ninja things, so that doesn't matter as much. Another thing I know is that my wife is a first aid course this day. So I am probably going to work early in the morning only. And I'll say I'll probably just do this time block in the morning. And then after that I will do nothing. And I'll take the rest of the day off. So I'm going to delete this. Delete. I should probably actually switch this down into before anybody gets up at my house. Say for this event homely late, this event only, drop in just a something block in there for now. And I'm gonna go spend like the whole day doing something Writing, running, something like that, something that is not work-related at all. This well, not actually take an hour. It will take like from like ten to 15. Done. Okay. So now we have kind of my bases covered for the week. Now, I'll usually read in the morning. I'll read in the morning when my wife goes around and get the kids to school, a read on Wednesday and then it says finished video script prep. If I didn't finish my writing on Monday for the terror pro or the raising strong gutters. Most often I actually totally finished. So then I produce the whole, like do all the videos then and don't worry about it. And then a Friday when I or Thursday when I say a would record videos, most times I'm already done. But it's there as a buffer block just in case I need it, in which case, like yesterday and I'm recording this on a Friday. Yesterday. I worked on more videos for this course instead. So that leaves me with my client blocks in the afternoon. So I know many have some follow-up next week, so I can probably put that in here. Email follow up. And so that means all my follow-up tasks that I had in my task manager for this week. Like this, I'm actually going to move this to Tuesday. Cuz that's all I'm gonna do. It. Had a couple other ones in here. Matthew 2EI fault with him on Tuesday. And that's it. Actually, no, I had a couple MIT debut as well. Alright, so I'm going to actually do this on Tuesday. I'm going to follow up with this one on Tuesday as well. And I'm gonna follow up with him on Tuesday as well. What's right? And I need to do that today still. Awesome. So now we're going to go back to this week. So I've got my Tuesday stuff scheduled now I need to look at so shortcuts Field Guide you often on Friday afternoons, I'll do a course. I didn't do it the last couple of weeks and working on this course, building it for myself. So next week I will probably not either if I want to leave it here because that's the course that I'm working through. That's max marquees, David Sparks, shortcuts field guide. And again, this is a patriotic thing. This would be a Friday thing usually, although I won't get it done next week, but this is kinda the next task to push more patriot on stuff forward. So I have a bunch of stuff here for pop-ups. And I know that these two, just because I know are the most important to start. So knowing that I've got like three, sorry, three things for them, 1234 things for them. I'm going to go to my calendar and I am going to give them this block. I end up, I'm going to say for this event to only this one. Say for this meant only at this point of my week, I'm actually going to leave the rest of it. So Honda right here. It's actually this client right here, Ronald. He runs a hate site called Honda. I can't say it that conduct it's saying, which is like a big motorcycle site, hope in the Asian area. And I've been working for him for a long time. That's how I'm going to leave it to to finish. I know that based on my email follow-up block here. And actually based on these two blocks, I am easily going to fill up these two blocks. There's gonna be no issues with it whatsoever. Right? Another some writing for next S, build a project and list the environments will cover and get approval. So I'm going to actually schedule that environments will covering get approval for. And yet as a client follow-up task, and it's no longer a waiting task. Let's cool. Many tags, takeoff, weighting, done. And that's how I schedule my week when I'm looking at it on a digital calendar because I do it every week really. And walk you through my exact process for doing it this week. And next video we're gonna talk about one go basically doing this, how I've done it, how I did it for quite a long time with an analog system similar to a bullet journal can be modified. Bullet Journal method. 21. Analogue Timeblocking Example: Now we're gonna go over, and you can see I did this for a long time and build up basically the same schedule in a bullet journal by paper. I actually really like doing this to start because it helps you see what's changed in your week and what or how you need to deal with deal with those changes so that you just know going forward what that means. So you need a few things, like dig my pencil back out here. Evidently the tip of my pencil came out. Always recommend, sorry, with pencil. Just because it's gonna help lift my pencil, it's going to help you to make corrections. And well, the first thing is we're gonna do is I'm going to create for the schedule heads. I'm looking at my calendar up over here on the one side, and I know that it is going to be seventh on Monday. So I go 07 and I always left 12345. Like that. It's gonna be eight. I'm going I would just kinda guess nine. And like that 1112 is Saturday. So now going down the side, I'd go and I start at six, I go oh, 60123450900, kind of every three hours. 1234. Right? Twelve hundred fifteen hundred eighteen hundred and kinda the end of my day, but it always leave a little extra. So from here, I draw some lines just to help frame my day and actually do this in pen. Once I got used to it, I'm just doing it in tensile right now for you to see as well. If I draw some lines like that, just to give me some good structure and then I know that 12 actually has a 13 in it. So I would also come in here and just go just to make my Sunday is 13. Next up we're going to give myself some tics and I go sets nine, just so that it's easy to see. 121518 is fine over here and go, whoa, 600091215. Then you go, man, I guess I would just do ticks again. Tick. Dick, Dick. And I go now in this areas where I'd write my task for this week, right? So I had grabber field. And also they have for them, right, go back up to my task manager and I take a look. And I know the sales page is the most important stuff this will get. I know that what I'm going to work for Ronald, so I'm not going to put his stuff down there. I know that I have some follow-up right. Defiled with Justin and Adele and Frank. And it was the last one. Math you have to follow up with as well. And you get the idea, I'm not going to get them all in there. What else do we have? I need to write, right? Tara pro and you also need to write strong daughters. So I have an idea of kind of where my week is gonna sit out already. But just by looking at that, and I am gonna go and start with red. These are going to be all the kinda limits on a week. So I know that I've got a drop off skating here. So I've got kids. I know that today skating is more around five, so I would put in here 1700 skating. I know here it's again at three skating pressure this week. My this Thursday my wife is doing late. So that puts her closer to like 1600 escaped. And then she will have to do 1600 again on Friday because every other Friday have done. And the other thing I know is she done a course on the weekend. So let's put that in. Cy is Cynthia for my wife, of course. Okay, next, we're going to do green for my fitness. So I'm gonna go on a run. Her. And I actually need to note here, we'll just grab my pencil again for this, that I need to shoot some video for the terror Pro. I need to have some B-roll for that. Run. On Tuesdays. I usually go tempo somewhere in the middle of the day. Tempo. And wanted to ask Marion about that. Wednesday is I'll usually go for a ride. Days I'll do track or Hills its track right now. Even before six actually often them on a track at 530 in the morning. And then Friday I know next Friday because my wife is away. I'm going to go at like nine o'clock. I'm gonna go for big gravel ride, JDK or something. So I should take all day. All day. Perfect. So now I can start to slot in these tasks, right? We knew that I'm going to read in the morning, so just put that down breed. And I'm going to read there. And then I'm going to Wednesday. I'm going to again, there's a actually no, I'm not gonna read Thursday Usually, but I'll start by doing my Friday email. It's kind of a just a standard one. I didn't really talk about it in the digital version because it was already in there. So at Friday email, Friday I'm going to do patriarch in the morning. I'm going to do I'm not sure yet what I need to. I need to play next week. Those are the two important ones, plan week. So be doing either the digital or the analog version of what you're watching right now. So then I know on 2's ABC tempo is probably not right. They're probably not going to do it there. I'm going to actually do Ronald at nine Ronald and then I need to drop off at 1000 CY bike. And then I'm going to do my follow-up. I actually think just because of how this day with that bike in the middle there, because I know I have to do that then it would break up. My temple ran anyways. So I'm gonna have lunch and come back at 1300. And I'm going to do. And then I have at probably 1600 tempo, let me, they'll just sneak in. Free lunch is about an hour of tempo running so hard, pirating, terror Pro that takes me to then and then I know that I'm doing for the afternoon. So nine. So I'll put it in video here, right. So it'll be record or finished scripts if I need to finish B-roll if I need to. And then in the afternoon I'm leaving this blank because it's just a client block. I know I have that Friday email, again, a video blog here if I need it. So put video if I don't need it, don't worry about it. And this is a blank client block. So basically I have two blank client blocks. And that's how I play my week. For years. I have like a shelf full of these notebooks. And when I came into the day, what I would do is this is the seventh, so I'd go oh, seven, 20-20, and I will just label it down. I'd go 6789101112151618. And I know I can flip back here and say, well, I'm going to read first, so I'm actually probably be in the office before that and read it, but I read until seven and I'm going to right. Alexa stop. And then I'm going to write write daughters. I'm going to run noon and I'm going to work on till three. And so what I do is I have to correct any of these. I would actually just cross it out and I'd write in the next line. Then over here I would keep just kind of a running tally of the date, usually what's happening, any other notes that come up in my day so I can just see what's happening and how we need to adjust my schedule as the day happens. That's it. That's why did my time locking in an analog form, right. And if I flip back, you'd see right there it is there. I thought I want to play some markers, but there is there again. Alright, there's one I didn't really finish. Right? Some other ones. Alright, and I have a weekly thing in here regularly. Weekly. Same idea you saw. Now, just like that. So the two methods that I read have really used for a long time with time blocking that have worked for me really well for a long time. Thanks for watching the course. If you have any questions about time blocking what you need to do, what adjustments can be made, please leave them along with the course and I'll do my best to get back to all of them.