SmashWords Self-publishing 3: Self-publish Everywhere: Word Formatting 2 | Brian Jackson | Skillshare

SmashWords Self-publishing 3: Self-publish Everywhere: Word Formatting 2

Brian Jackson, Author/Publisher/Educator

SmashWords Self-publishing 3: Self-publish Everywhere: Word Formatting 2

Brian Jackson, Author/Publisher/Educator

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5 Lessons (18m)
    • 1. Formatting Separators

    • 2. Configuring the Page Layout

    • 3. Adding a Smashwords Standard Title Page

    • 4. Adding a Table of Contents

    • 5. Reviewing and Saving Your Work

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About This Class

SmashWords Self-publishing 3: Self-publish Everywhere: Word Formatting 2

Note: The best source of information for publishing on Smashwords is the "Smashwords Style Guide" written and collected by none other than the founder of Smashwords, Mark Coker. Download and read this book. It is available on both Smashwords in a multitude of formats and it's even available on Amazon for Kindle download. Best of all, it's free!

Smashwords is the fast way to publish everywhere that is not Amazon. But it's not for everyone.

Allow me to explain...

First, you should publish in Amazon Kindle format via KDP. Kindle eBooks are where you'll find most of your readership and therefore generate the most revenue. If you haven't already published via KDP, stop reading now and check out my course entitled "Publishing on Kindle: Self-publishing eBooks on Amazon KDP".

Second, you should publish in Print on Demand (POD) paperback format via CreateSpace. If you haven't already done so, stop reading now and check out my course titled "Publishing on CreateSpace: Self-publishing Books on Amazon".

Third, I recommend that you enroll in the KDP Select program to generate more revenue on Amazon Kindle eBooks through the KU and KOLL lending programs and to take advantage of promotional opportunities only made available to members of this program. Entering the KDP Select program requires that you publish your eBooks exclusively with Amazon and therefore do not publish on Smashwords.

If you have already 1) Published via KDP, 2) Published via CreateSpace and 3) chosen not to enter the KDP Select program, this course is for you.

This is the final step. Now that you've published on Amazon, use Smashwords to publish everywhere else. Smashwords will transform your Microsoft Word formatted document to the appropriate formats required by several eBook readers (e.g. ePub, MOBI, PDF ...) and then distribute your book for sale at all the non-Amazon eBook distributors (e.g. Apple iBook store, Barnes & Noble, Kobo, Scribd ...).

In this course you'll learn everything you need to publish via Smashwords. You'll learn:

  1. What Smashwords is an how it works.
  2. How to format your manuscript for publication via Smashwords.
  3. How to upload your manuscript for publication via Smashwords.
  4. How to monitor sales and modify your book.

So, if you're ready to publish everywhere that is not Amazon, I'm ready to show you how.


Meet Your Teacher

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Brian Jackson



Born in Los Angeles in the middle of the last century, I have always wanted to be a writer. After twenty-five some odd years spent working in the computer industry in the heart of the Silicon Valley, first for Lockheed as a Systems Programmer and later for Cisco Systems as a test tool developer, I managed to retire early and begin my next career as a self-published author.

Along with writing and publishing my own novels I also publish the works of my wife, Melanie Jackson. During the past four years I've published well over 100 books in paperback and eBook formats. Oddly enough this includes eBooks on how to self-publish books and how to create professional looking book covers using the GIMP. I've also recorded and distributed a pair of audiobooks available for purchase on Amazon... See full profile

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1. Formatting Separators: The next thing that we have to do in formatting our manuscript for publication on smash words is configure the separators. Now, if you remember, I used asterisk, asterisk, asterisk as a time separator in my book. So let's go ahead and will search for asterisks. And then we'll use that center style, the centered style right here to center the asterisks So we'll go up to find and will do in advance find again. And here we're already searching for asterisk so we don't need the match case anymore. It doesn't really matter with an asterisk, and then we do find next. And here's our asterisk, asterisk, asterisk. So we go ahead and we place our Christer there and we click on center text, and that style centres the text and we find next and next. And finally, here's the next group and you go through and you replace all of your ass tress by centering them. Now, Once you've completed that, there's one other thing that you're going to have to configure as far as a separator to make smash words happy. At least this used to be the case in the olden days. Let's go see how to apply this. So what you do is you go to starting with the second chapter. We want to make sure there's two blank lines after the first chapter like this, and this is where you once again have to have the formatting symbols being displayed. So make sure that this is clicked so you can see the blank lines. Now, once again, you want to blank lines that there will be a separator in HTML generated versions of this file and so on places where you can't have page breaks, so you have two black lines on a page break. Now, this could cause a little bit of trouble If you're on a device which comes and the text exactly fills up a page, the two blank lines could generate a blank page. A small chance of that. But there's two lines out of something like 60. So everyone in 30 pages this could possibly happen, or one in every 30 paragraphs or chapters. So anyway, so you go through and you check all of your chapters by jumping to the chapter heading. I can use the navigation bar to jump right there and then backing up in making sure I have the two spaces. Once again, this is a well formatted manuscript, so I already have all the two spaces there. Now. Another thing I'd like to talk with you about is saving. You should save along the way and make sure that you're not saving as the original manuscript. You want to make a copy, and in fact, what I use if you look up here at the top, is the name of it is moving violation. But I use hyphen smash words for the smash words version, so you might want to follow that convention if you right a manuscript that's called moving violation Tack on a hyphen. Smash words when you start formatting it for smash words. So you're not replacing the original version. I also have, ah, hype in class on Hit this so I can take my smash words version and do a version for the class. This way you can make your changes and still hold on to the original version of the file. So I'll see in the next lecture will continue formatting 2. Configuring the Page Layout: next, we're going to configure the page layout now. I don't know how much the page layout really matters, since the ending page can be very different between a Kindle reader or a nook reader or a Web page and so on. So no matter what page size you said, it's not going to be the page size that's going to be displayed ultimately. But I like to said to a standard page size anyway, and the way that you do that is you go up to page layout, let's click on that, and we begin with the orientation. Now the orientation that is most standard for books is to do portrait. I suppose you could do landscape and have it go sideways, but we're going to do a portrait orientation, and the size is a standard size of 8.5 by 11. Just go ahead and check on letter size that you can get that, and it will configure the size of the paper to 8.5 by 11. The number of columns should just be one. Don't try from multi column out, but keep your output simple when you're configuring for formatting on various electronic devices and finally, margins when it comes to margins. I like to set the margins to the normal one inch margins all around and just click on that and you'll get the margins. So once again, I'm not sure how this affect your output and whether it needs to be done at all. But for me, I like to set my page to a standard default form of portrait orientation 8.5 by 11 single column with one inch margins all around. Now, the final thing that you need to do is make sure that you don't have any headers or footers . So if you have a header area here, what you do on any document, you could just double click on the top of the page to get to it. Go ahead and select everything that's there and delete it. Same with the footer. If you have page numbers or something down here, get rid of them now. I don't know of those they're going to carry to the final document, but I like to get rid of them anyway. That's what I always dio. So my documents end up formatted well, and they look good on the devices. So I'm gonna tell you the way that I do it when you're done with that, just go ahead and close the header. If you have everything gone from the header and you formatted your page, then you're ready to do a save again. Go ahead, appear toe file, save to save a copy, and I'll see you in the next lecture. 3. Adding a Smashwords Standard Title Page: Now we're coming to the final steps of formatting our manuscript for publication. And in this step, what we want to do is we want to insert a title page. Now the easiest way to insert a title page is to go to the last book that you've been configuring and go take the title page from it, copy it over here and change it. So that's exactly what I'm going to dio the first time that you do this. What you want to dio is get a copy of the title page from the next lecture where I'm going to have it as an additional resource that you can download. So here I'm going to go to another document. I'm going to use file open and I'm gonna find another document, and I'm going to use it to copy over the title page. So I'll go looking around, and I know that there's a document here called The Pumpkin Thief, which has more or less the title header that I want. And here you can see, I have the pumpkin thief Kendall the pumpkin key thieves smash words The pumpkin thief create space. So I have various versions of the pumpkin thief, depending on what I'm formatting at. Four, I want to smash words version, so I'll go ahead to here and I'll open it. And here's the standard smash words Header configured for the Pumpkin thief. So I'll go ahead and I'll select by dragging my mouse over everything on the main page. We're on the title page and I'll do a copy and then I'll come back over to the manuscript that I've been working on and our right click and I'll say Paste, and that gives me the title page. Now I'm going to go in and I'm going to change it to the current book. So the title is moving violation, and it is by Melanie Jackson. I use this version number here. Think this is something that I add? It's that I know when the book come at comes out what version it is. The first version is how Maney versions of the book have been written by the author. The next is how Maney editing passes there have been of it. So this is the first version of the book written by the author with two editing passes. As of March 2011. Now this would be updated for the current book that you're working on. It is published by me at smash words and will update the copyright date 2 2015 This, of course, would be 2015 as well. And discover more books by Melanie Jackson. And here's a link that will actually be active in the book to take you to her home page. And then they have the standard blurb here, which, uh, smash words Auto Vetter will actually scan to make sure that you got a title page with this and then make sure you have to blank lines down at the bottom, so we need another one. So this is what the smash words standard title page looks like. And, as I say once you get the copy from the next lecture and downloaded on your system, the easiest way to do this is just go to the last book that you been working on and copy the header and change the information to make it up to date. And there you're done with the title page. So I'll see in the next lecture will wrap up the formatting 4. Adding a Table of Contents: The next thing that we're going to do to prepare this manuscript for publication on smash words is at a table of contents. Now a table of contents is optional. And as long as you actually start your chapters with the name chapter, then the scanner or the meat grinder will actually go through and create a index and your file per chapters that there will be some navigation. If you use this style of chapter headings, if you don't or if you want to include a table of contents into your document, then you can either do it the sloppy way, which smash words doesn't like, which is just inserting at word table of contents. Or you can do it the way that smash words likes to do it, which is the way that I'm going to show you. So let's go to be four Chapter one, and we're going to insert a table of contents. There we go. So here's our table of contents and we go into it now. The first thing that you do to start this table of contents. This isn't one that you oughta magically gets generated from your head levels and is automatically maintained as you update it. This is a manual way of creating table of contents. And the first thing that we're going to do is I'm going Teoh paste the list of the chapter names over here. So I just have chapter one through 16. So that's all I'm going to end up inserting in here is chapter one through 16. These are the clickable items to make it to each chapter. Now what we need to dio is go and make the thing toe, have it click Teoh. So we're going to use hyperlinks the link back and forth. Okay, The first thing that we want to do is we want to take the name table of contents and make that link herbal so that we can link back to the table of contents from each chapter. And the way that we're going to do that is we're going to make a bookmark. So to do that, you go to the insert menu and you click on bookmark. Now we're getting an opt opportunity to add Ah, bookmark here to our file and we're gonna call it table of contents. Or actually, let's just call it TOC. There we go. So we've added Ah bookmark here. That takes us to the table of contents. Now, the next step is that we're gonna want to go to chapter once a go over here to the navigation bar. We go to chapter one and we take chapter one and we turn that into a bookmark by doing insert, bookmark. And let's say we call this one ch one. There we go. Now we've got ch one. Now the thing that we want to do is tow have the contents of the table of contents link to the chapter headings. So we now have one called ch one. Ah, bookmark. Let's take the thing that we want to link to it, which is Chapter one here in the table of contents and this time insert a hyperlink. Now we have an option to link to files and the current folder to browse pages and and such not. But what we want is places in this document. You notice the tab over on the far left, go ahead and click on places in this document and you'll notice that there are labels set up. Four. The book for bookmarks. It is already one for each chapter, but for some reason, they don't like you using those. They like it in the process of you create your own. So we're gonna go ahead and we're gonna link Chapter 12 are manually created. Bookmark to exactly where we wanted to go and we'll click. OK, and they're this becomes ah hyperlink. Now I hit control Click to go to it and here I am, a chapter one. Now what I can do with Chapter one, this is pretty exciting is take it and do insert hyperlink and make it go back to the table of contents. There we go. Now our chapter headings are hyperlinks to And if I follow this hyper link by doing control click It takes me back to the table of contents. Okay, here, I want to add chapter two. So I go there, highlight the whole line, insert a bookmark. Call it chap too. Ch two. We'll add that. Then we'll go back to the table of contents will select the text that we want to have link and that's the label. Chapter two will create a hyperlink and we'll check chap, they are ch two as our destination and there we've got it labeled. Now we do control Click to go there and we take the chapter two heading and we make it insert a hyperlink to the table of contents. So hopefully you're getting the hang of what's going on here. Every chapter heading. Now, if you click on it, we'll take you back to the table of contents like this. Then, if you check on any of the chapter headings in the table of contents, it'll take to that chapter and we keep on doing this with Chapter three. We select it, I'll show it to you one more time and we go up and we insert a bookmark. We call it CH three. We add it. Then we go back to the table of contents where we take Chapter three. We can now insert a hyperlink two ch. Three. We can hit control SH Click to go to Chapter three, take the header and make it a hyperlink. Back to table of contents hit shift click. Go back to the table contents and repeat this. We're gonna repeat this 16 times in this case to make a complete table of contents, and this is the way in which you make a table of contents, which keeps smash words happy. In the last lecture of this section, we're going to look at saving our results and reviewing everything to make sure that it's all nice and tidy before we go and publish our book on smash words. 5. Reviewing and Saving Your Work: before leaving this section, I wanted to remind you that you should review everything that you've done page through every page of your word document to make sure that you've configured everything correctly here. I can see that I'm missing part of my table of contents and I'd have to work on that. When it comes to the table of contents, follow every link hit control, click toe, follow the link and do the same to come back to the table of contents. Make sure that all of your links work properly. Make sure that your document is configured correctly, that you've got the right headers, that you got them centered, that you haven't missed any headers. Make sure that you haven't missed any separators that you might want to center and make sure just basically, that you've got your document ready for publication. If you followed all the rules, then you should be ready. And you're now prepared to save your document one final time. So we go up and we do file save to our smash words version of in this case moving violation . And in the upcoming section, we're gonna look a little bit of book covers actually, before we look at actually interacting with smash words toe upload our book cover and our manuscript for publication.