SmashWords Self-publishing 2: Self-publish Everywhere: Word Formatting 1 | Brian Jackson | Skillshare

SmashWords Self-publishing 2: Self-publish Everywhere: Word Formatting 1

Brian Jackson, Author/Publisher/Educator

SmashWords Self-publishing 2: Self-publish Everywhere: Word Formatting 1

Brian Jackson, Author/Publisher/Educator

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6 Lessons (27m)
    • 1. Configuring Your Word Environment

    • 2. Displaying Formatting Characters

    • 3. Replacing Problematic Characters

    • 4. Modifying the Normal and Header Styles

    • 5. Clearing All Previous Style Formatting (Optional)

    • 6. Applying the SmashWords Self-publishing Header Styles

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About This Class

SmashWords Self-publishing 2: Self-publish Everywhere: Word Formatting 1

Note: The best source of information for publishing on Smashwords is the "Smashwords Style Guide" written and collected by none other than the founder of Smashwords, Mark Coker. Download and read this book. It is available on both Smashwords in a multitude of formats and it's even available on Amazon for Kindle download. Best of all, it's free!

Smashwords is the fast way to publish everywhere that is not Amazon. But it's not for everyone.

Allow me to explain...

First, you should publish in Amazon Kindle format via KDP. Kindle eBooks are where you'll find most of your readership and therefore generate the most revenue. If you haven't already published via KDP, stop reading now and check out my course entitled "Publishing on Kindle: Self-publishing eBooks on Amazon KDP".

Second, you should publish in Print on Demand (POD) paperback format via CreateSpace. If you haven't already done so, stop reading now and check out my course titled "Publishing on CreateSpace: Self-publishing Books on Amazon".

Third, I recommend that you enroll in the KDP Select program to generate more revenue on Amazon Kindle eBooks through the KU and KOLL lending programs and to take advantage of promotional opportunities only made available to members of this program. Entering the KDP Select program requires that you publish your eBooks exclusively with Amazon and therefore do not publish on Smashwords.

If you have already 1) Published via KDP, 2) Published via CreateSpace and 3) chosen not to enter the KDP Select program, this course is for you.

This is the final step. Now that you've published on Amazon, use Smashwords to publish everywhere else. Smashwords will transform your Microsoft Word formatted document to the appropriate formats required by several eBook readers (e.g. ePub, MOBI, PDF ...) and then distribute your book for sale at all the non-Amazon eBook distributors (e.g. Apple iBook store, Barnes & Noble, Kobo, Scribd ...).

In this course you'll learn everything you need to publish via Smashwords. You'll learn:

  1. What Smashwords is an how it works.
  2. How to format your manuscript for publication via Smashwords.
  3. How to upload your manuscript for publication via Smashwords.
  4. How to monitor sales and modify your book.

So, if you're ready to publish everywhere that is not Amazon, I'm ready to show you how.


Meet Your Teacher

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Brian Jackson



Born in Los Angeles in the middle of the last century, I have always wanted to be a writer. After twenty-five some odd years spent working in the computer industry in the heart of the Silicon Valley, first for Lockheed as a Systems Programmer and later for Cisco Systems as a test tool developer, I managed to retire early and begin my next career as a self-published author.

Along with writing and publishing my own novels I also publish the works of my wife, Melanie Jackson. During the past four years I've published well over 100 books in paperback and eBook formats. Oddly enough this includes eBooks on how to self-publish books and how to create professional looking book covers using the GIMP. I've also recorded and distributed a pair of audiobooks available for purchase on Amazon... See full profile

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1. Configuring Your Word Environment: in this lecture, we're gonna begin using Microsoft Word to format are manuscript for publication on smash words, and we're going to begin by looking at the layout of word and how to set up word to be optimal for our uses. So let's go ahead, and I'm going to bring upward on a document that I'm working on now, this might be something like what you're used to working on, and I hope not, because we can definitely use the screen real estate much better than is being used right now. So here's how I'd like to set up and use word. First of all, go to full screen. If you're gonna be writing and you only have one application, you may as well take up the whole screen. So don't just run a small window like this and to fill the screen, you hit the optimized button in the upper right. Great. Now we have more room, but we have a very little document being viewed, and this has to do with your view. Select the View menu, and rather than seeing one page see a page with that'll zoom you in so that the page with fills the entire screen. Wow, we just went from Small fund to Jumbo Fund. The other thing that I like to do to reclaim real estate is to collapse the menu ribbon if you notice it's open now, and it's taking up a good inch and 1/2 a screen real estate on the top. Well, if I click this little carrot symbol here, it will collapse the ribbon. And when that's done, all I've got to do to re create the ribbon is to click any of the menu items like Home will bring up the home menu, insert the insert menu, and then when I select things, everything get selected. And when I go back, the ribbon collapses and goes away and gives me back real estate. So that's another thing that will want to do is to run with the ribbon collapsed. So now we have more real estate. Well, you know, we don't need the font to be quite this wide. It's nice having the screen taller, but what could we do with the left and right columns here? One of the things that I love to do is to display once again on view the navigation pan over on the left. Now, what the navigation pane does is it shows you every chapter that's in your manuscript and allows you to click on the chapter name to jump quickly to that chapter so I can go to Chapter two, Chapter one back to the table of contents, and I jumped right there using navigation pane in the left. So this is the way that I like to set up and use word we're going to be using word to format the manuscript for publication on smash words a sample manuscript. Another interesting thing that word does for you is that shows you the number of pages in the lower left hand corner, the page that you're on and the word count of your book. So you're going to be able to tell what kind of length you have on your book if you keep track of such things. So this is the basic set up of word. In the next lecture, we're going to be configuring our manuscript 2. Displaying Formatting Characters: in this lecture, we're gonna begin formatting our manuscript for publication on smash words. Now we're going to use Microsoft Word 2013 to do this, so the first thing that will do is we'll start running Microsoft Word 2013. Let's go ahead and open it up, and here I will open the file that I am going to be working on. I'll go to file Open, and I can see that I have the document. Open is a recent documents. Let's go ahead and open that and here it comes. So this is the document. The first thing that you need to do is you need to be able to see what you're editing. Specifically, you need to see the characters that don't show up normally on the screen. And to do that, you go to home and you click on the little looks like a backward paragraph character. Here it's in the paragraph section of the ribbon and it says show hide paragraphs while it actually shows and high. It's all special characters. So you go ahead and you click on that and all of a sudden you're display starts changing. You start seeing the paragraph symbols. The page break symbols is little squares. You see little dots in between words as spaces, and all of these things allow you to figure out how you want to format. Thanks. Now let me show you one of the things that you have to dio. We want to have to blank lines at the end of every chapter. Well, how do you get the blank lines in there? If you can't see them here, I can actually see the two paragraph returns, which means that there's two blank lines now. Why does smash words want you to do this? They'll actually ding you on the auto vetter scan if you don't have to blank lines after a chapter. At least I've been dinged. And the reason is is that they're formatting the document for various output types, and one of those is HTML, which doesn't support page breaks or anything for chapter separations. So what they want is they want to blank lines for chapter separations for things that don't support page breaks. So that's displaying special characters Now. Notice that as long as format and characters air being displayed, the little symbol here on the home paragraph ribbon stays highlighted here. In this case, it's blue because of the style that I've picked for word. If I click it again, the little characters go away and I don't see them anymore. Now don't worry about the little characters displaying. They don't actually appear in your out. But they're only here to show you the things that are in your document that you can't see and you'll actually get used to them, to the point that you'll forget that they're on sometimes and run with the mind. So here you go. This is the way to turn the formatting characters on and off. 3. Replacing Problematic Characters: in this lecture, we're going to look at replacing the problematic characters that can create problems in your formatted manuscript. So the first character that we're going to look at is the tab. Character smash words doesn't like it if you include tab characters in your text because you're assuming that the tab characters going toe lineup text on a tab. Unfortunately, it formats for many different devices, so the tab characters aren't gonna be the same everywhere. So Smash Woods would rather that you didn't use tab characters in your document. Now they can occur just accidentally by hitting a tab and so on. You a sneak into your manuscript. So I'm gonna show you how to replace all the tab characters. You go up in position your cursor up at the very top of the document before Chapter one, and then we're going to go toe home and over on the far right is replace on the ribbon for the home menu, and when you pick replace, it says first. Okay, what would you like to find now? You can't just type a tab character here for special characters. You need toe put in a special character sequence and you get those by clicking on more and coming down to special as the character that will pop up a menu that allows you to select the tab character. Now, notice that tab. The shortcut to that is a carrot T character sequence, so you could have typed that instead of going through this selection from the special menu . Now what do you want to replace Tab with what we want to get rid of them. So we want to replace them with nothing. And then you go ahead and you click on replace all. And since we've already cleaned up this document, Microsoft Word is telling us that there were zero replacements. If you have tab characters in your document, it will tell you how many of them were replaced. Now. The next character sequence that we want to deal with is that sometimes you type the character sequence dash, dash, or at least you can, and that's supposed to turn into an em dash or a long dash. Now, sometimes word converts dash dash to an em dash. Sometimes it doesn't. It just leaves. Dash Dash is in your document. So one of the things that I like to do is go through and replace all Dash Dash is with an em dash. Now, in this case, we can't just type an em dash. There's no character on the keyboard for an em dash. So once again we go down to special. We click on Special and we select em Dash from the results, and you could see that carrot Plus is the keyboard keys sequence to represent an em dash. Let's go ahead and replace all dashed ashes with em dashes, and once again, there are zero of them. Now. The final replacement that you may want to make has to do with whether you like period space space or just period space at the end of your lines. Sometimes you'll end up using both, and you want to get it to just using one of them. Now I like a period space space. Now, if you are using period space, what you can do is you can take and replace all period space space with period space. Now that will take all of our period space spaces out lately, period space. Let's replace all. And there was zero a carrot, currencies of zero space space in here, so we weren't using that particular ending sequence. Now we can take all occurrences of period space and turn them to period space space if we want. Let's go ahead and replace all. And there were 2000 785. So, depending on which way you want to go with period space or period space space to end your sentences, you can translate both directions by using replace. And that's it for replacing problematic characters. I'll see you in the next lecture. 4. Modifying the Normal and Header Styles: next we're going to configure the normal and the heading styles me, show you how this is done. When we're done, pretty much every element in this document will either be normal or a chapter heading those air Pretty much the only that the two Onley things that we need, we might also add some centered taxed for putting in separators. But let me show you how you do those three things. We're gonna go to the home menu and on home we see that there are styles here. There are styles for heading one which we want and for normal, which we want. And did you roll over him? Whatever paragraph you have selected becomes configured as whatever that thing is in the main screen. So it's showing you it's showing me what it would look like of the paragraph header where the section heading was normal instead of a section heading. So here it kind of switches between the two of just as you roll over them. All I'm doing is putting my cursor over them. So what we do is we go to first normal. Let's get figure what normal looks like and the way that you do is you put the cursor over normal and you right click and you get the context menu for the style. And here we're going to modify the normal style. Up comes the modification or the modify style dialog box, and here were allowed to configure all aspects of what a normal paragraph looks like. First of all, I like using times. New Roman is the find, so go ahead and select times New Roman and then I select 12 as the font size. So times New Roman 12 it's not bold when it's normal. It's not italicized or underscored. The paragraph is left justified. It is single spaced. So that's what these two selections mean. And here you can in debt and stuff like that. Don't do any of that here. And if you have all of this, then you have normal configured. Now, the other thing that we want to do is we want to goto format paragraph and bring up the paragraph formatting option because check this out. This is the way that the indent gets done automatically for you. You don't have to type tab or five spaces to get an in debt inward. All you do is you configure your paragraphs to have the first line notice here on special, you have none. So normally you have no special stuff going on with the paragraph. But you can assign special the first line I wanted indebted, and by default, that gives you half an inch. That's the standard in Dent. But it looks better from what I think it looks like on a Elektronik device that if you have a 0.33 inches instead of 0.5 so that's the way that I can figure my normal style. Once you're done doing all that, you hit OK and OK and your document will be formatted according to that, because all of this is normal style Now, the other thing that we want to configure is the header style. We have chapter headers, so let's go ahead and we'll go to home again and we'll go to style heading one now notice. If you don't see the style that you want to be configuring or using here in this stylist, you can do the pull down and see all the styles. Okay, there was only one off the list here. A list paragraph. So we want to go to the heading one style and just put our mouse over it. And then right click and select modify from the context menu and up comes the modifies style dialog box for the heading one. You can see to that heading one inherits all of its default configuration from normal. So when you're configuring normal, you're also kind of configuring. Heading one now in heading one. Once again we're using Times New Roman. We've bumped the size of the fund from 12 to 14 and we have made it bold. That's what gives it this bold look. So we made a bold and larger It's not underscored or italicized. It still left justified, and it's single spaced. Now let's go over and see what we've done to paragraph to make chapter headings special. Here. You can see that we've gone down to the special IND ending that we had remember we had this IND ending of first line 0.5. Well, we've gone, and we've turned it to none so that chapter headings are not indebted. Half an inch or 0.33 inches, it's still left aligned and also notice that the spacing after and before I like to set to zero, and then I like to just put a blank line afterwards. Now the reason the spacing before is set to zero is because on this next tab line and page breaks, I like to click put a page break before the chapter heading. So to make sure that we got all this, we're going to make sure that there's a page break before the chapter heading online and page breaks for the paragraph formatting and then on in dense and spacing. We're gonna undo the special by saying special. None. So it doesn't have an in Dent and we'll click OK, and we're going to bump the font size up by from 12 to 14 and we're gonna make it bold, okay? And then we're gonna click, OK, and that's the way that we configure our head ones and our paragraph tags. Now you might want to add another special configuration for Let's say, Well, you might want to add sub headers like head Level two's for Sub chapter headings and so on , and you can do that, but you might also want 14 centering and having separators. So here's a way that you would do that, I would go to the style menu, click the pull down and I would say, Create a new style. Here we go. It's asking me for the name of the style and let's call this centered. There we go and it's giving me a preview of the style. Let's go ahead and will modify the centered style. Now it's based on heading one. If we don't want it to be based on heading one, we could make it instead, based on, let's say normal. That would be a better thing for Senator to be based on that way. It's not bold ID and so on, and the font is the same. All we have to dio is for centred. Take it and click center text instead of left justified text and then we click. OK, now notice that it made our chapter heading centered, and this is what center looks like. Let's go and put that back so we'll make this a heading one, and now you can see that we've got centered here in our list of styles. So if we ever want to center a separator, for instance, the separator that I like to use Is this one a blank line than three asterisks separated by double spaces. And if I do this, I can go now to the three asterisks I can pull up home and I can say make it centered for me and it automatically makes it centered So you can see how nice it is Once you get all your style set up and you just go to things and say, Well, I want to make this ahead in one or heading to I'm gonna make this center and I want to make it normal. I only have a handful of styles that I use in formatting a document. And this is the time at which you format all of your styles and we prepare to apply them to the document. 5. Clearing All Previous Style Formatting (Optional): in this lecture, We're going to take a look at what you do if you have a poorly formatted document to start with now, the document I'm working with is a well formatted document. But in my case, I'd like toe strip off or Manning's that I can show you applying the formatting. So right now it's a well formed a document. In fact, it's probably just a few minor additions away from being ready for publication on smash words. But what I'm going to do is remove all style formatting, and here's how you do it. Now let's say imagine this is the styles are all strange. It's got a bunch of styles and much in denning and all kinds of weird stuff. Now what I'm about to tell you won't affect if a talent sized texter bold text has been applied inside, it's just going to affect the styles, and we want all the styles to be consistent. So what I'm gonna do is I'm gonna go to the home menu and on the far right is just below replace, which we just got done. Using is a thing called Select, so go ahead and click the pull down and notice that it has select all. Go ahead and select that now Notice also when I roll over this that it tells me that select all is accessible via control. A. So you could either hit control a or go through this menu sequence. I'm showing you and it selects everything in the document. Now what I want to do is notice that there's no single style showing up as applying to this because there's a whole bunch of different styles in the document. But if I click on normal, everything in the document becomes normal. This is the way to reset all formatting. I now have everything as a standard paragraph. You're going to see no more page breaks for chapters. In fact, you don't see chapters listed anymore over here in the navigation bar, which lists my chapters that air in my document because I just made them all go away. Now, in the next lecture, I'm gonna talk about how to put the formatting back, by the way, completely wiping out the formatting like this is something drastic that you should Onley do when the formatting is really bad or in my case, when you want to demonstrate formatting and you want to strip away what's there. In most other cases, it's probably OK to leave it. But if you're running into problems, if you really want to make sure that your formatting for smash words is consistent and that the styles are all going to be just headers and ah, normal for paragraphs and maybe an in debt or two, then you can strip everything down to normal and reapply the header tags, which will do in the next lecture. 6. Applying the SmashWords Self-publishing Header Styles: the next step in formatting your manuscript for publication on smash words is to apply the header one style toe, all of your chapter headings. Now, conveniently, my chapter headings begin with word, chapter and specifically upper case the word chapter. So let me go ahead and I'll place my cursor anywhere on the line that has a chapter heading . And then I go upto home and I select head one and there becomes my head one style. The other thing that I didn't point out in the configuration lecture was that you can go, Let's say I want my headers or I want my head ones or my chapter titles to be centered. Well, now I can go to the head one, and I could modify the style and I can change headers to being centered. Okay, now my headers will be centered and not just this header, but all headers. I'm changing the style. That's the need part about Stiles is that I can change everything in the document by changing in them in one place. So let's go ahead and we'll have centered chapter headings. That sounds interesting. How do I find the chapter headings? Oh, and by the way, notice. I use a navigation pane over here on the left, and it's really need. It shows you the chapter headings and these become clickable, so I can go to any chapter quickly by clicking on it here in the navigation pane. Now I display this by going to let me see its view. I believe it is, and clicking navigation pane by clicking off the navigation pane disappears and I have to go back to view and click. The box enabled and the navigation pane appears. I highly recommend that you use the navigation pane. So here we go. We've got a centered chapter heading. Okay, so how do we find these chapters? Well, fortunately, I have the word chapter in my chapter titles. So I'm going to go to home and I'm going to do a find and I want to do the advanced find now that will bring up something to search for which I already have the word chapter here, uppercase chapter. And I'll say, make this case sensitive so I only want to see uppercase chapters. And then I'm going to say, find the next one and here it is. Here's the chapter. Now all I do is I select outside and I go to home and I say, Make it heading one. There we go. And then I come back to my find and replace box and they say, Find the next one. Here's Chapter three and I go to it by clicking in the chapter three line and I go to home and I say Bacon, a style of heading one, and I just keep repeating this over and over again. Find next, click outside and I'll make it a heading one. And one way that we can speed this up is to pin this ribbon so that it stays open. Here we go. Now let's find next. Go to it and do heading one find Next, go to it, heading one find Next, go to it, heading one find Next, and I would continue this all the way through the document until I have all of my chapter headings marked. Now let's go ahead and I want to bring back in view the navigation pane so that we can see here. The chapters and I can now go to any one of them just by clicking on the chapter name in the navigation bar. I find this to be really handy. So here we've got centered chapter titles now and I haven't quite gotten. I'm going to go finish putting them into the rest of this document, and I'll see in the next lecture. Will will cover the next topic of formatting.