Skyrocket Your Productivity by Typing with 'aText' on macOS | Camilla Barker-DeStefano | Skillshare

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Skyrocket Your Productivity by Typing with 'aText' on macOS

teacher avatar Camilla Barker-DeStefano, Excited to be teaching on Skillshare!

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

14 Lessons (44m)
    • 1. Introduction

      2:19
    • 2. How to get aText

      2:28
    • 3. Common words and phrases

      5:07
    • 4. Misspellings:typos

      2:12
    • 5. Canned responses

      4:41
    • 6. Inserting images

      1:55
    • 7. Date and time

      4:43
    • 8. Formatting

      3:50
    • 9. Use groups

      2:38
    • 10. Regularly add abbreviations

      3:47
    • 11. Remembering abbreviations

      2:05
    • 12. Back ups

      2:22
    • 13. Personalize preferences

      5:03
    • 14. Thank you

      0:38
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About This Class

If you are someone who types a lot, you know how frustrating and time-consuming it can be to write the same words, phrases, and code out over and over again. Most of us also regularly mistype certain words, or are inconsistent in how we write our names, addresses, dates, website URLs and other key pieces of information on a daily basis. If this is you, you could gain a lot from learning how to get the most out of 'aText' - an application for macOS that expands text and allows you to save hours upon hours of time while typing on your macOS computer.

In this course, I'll teach you how to download, set up, and optimise aText as well as how to get the most out of aText with every day activities like emailing, coding, promoting your products and services, and word processing.

The application itself will save you hours upon hours of typing, and this course will save your hours upon hours in set up.

Please note that I am a real user and fan of 'aText' and not affiliated in any way to the creators.

Meet Your Teacher

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Camilla Barker-DeStefano

Excited to be teaching on Skillshare!

Teacher

I'm an international lawyer and founder of a consulting and training company that specialises in disaster response. I've also been a law teacher for over ten years and I love learning new things and sharing knowledge with like-minded people, so here I am launching an online teaching career!

I hold law degrees from the universities of London (LLB), Harvard (LLM), and Oxford (DPhil), and have taught at summer schools and universities in the UK and the USA, including Birmingham, Cambridge, Harvard, Oxford and Warwick, as well as online through the Open University.

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Transcripts

1. Introduction: Hello, everyone. And welcome to this short mini course on how to skyrocket your productivity. Typing on Mac with a text a text is a piece of software that you can download very cheaply online. It's only 4 99 and I will show you where to get it later on. But it's 4 99 U. S. Dollars, and it is a very simple piece of software. But it is a very effective piece of software for really skyrocketing, skyrocketing, really speeding up your productivity with Mac. Now a text is what is called a text expander, which means that you type something really sure in on it automatically expands that text for you. Now this is the basic sort of interface that you will be using this one on the left. Here. I've made my mouse cursor biggest so that you can see the details properly. Now. A text is designed so that you don't have to type repetitive things over and over and over . So words, phrases, addresses you RL's names, snippets of code greetings use on emails, calls to action that you put into your materials, any kind of emails, canned responses, that kind of thing most of us have probably spent too much time in our computing lives, sort of just typing the same thing over and over on Date. X is really clever piece of software that helps you to avoid doing that. So in this course I'm gonna show you the basics off a text. Now, if you want this to be a complicated piece of software, then you can certainly make it more complicated. Piece off software. There's some really kind of complex things that you could do with it. Certain things that you can plug into it certain kind of short cuts that you can make on a series of things that will be probably more suited to a more advanced computer user. But if you just want something that will help to speed up your typing in a very simple way than a text is gonna help you to do that. So that is the basics, really of what a text is. It's a piece of software that when you type something in you can it will expand automatically A longer piece of text for you 2. How to get aText: let me show you first how to get a text. So what you're gonna do is you're not gonna go to the APP store and I'll show you why? Because if we go over to the APP store, you're not gonna find a text on there. Or at least I never seem to be able to. Um so if I just bring this down here, we're gonna try at the top. A text Now on here. I'm not seeing it anywhere on there. I'm seen this, which is a competitors, and it does the same thing. I don't I've never really used it, so I can't advise on that this one again. Looks like very similar a piece of software, but we're not gonna find it on there. So I said, we're going to go over to Web browser, and we're just gonna type in a text you can see. Obviously I visited this site before. We're just gonna click on them. And this is the website. Very, very simple to use. It kind of gives you the overview. There's a quick start video here, which is really helpful as well. Um, and it gives you some of the features now these. We will go over a bit later on in the course over. Now that worry too much about those. But this is what the website looks like and it is very, very simple just to download it and get ahead with that so you can register here for a 21 day trial. I did that and I was pretty convinced that I was gonna pie after about a day. But if you want to, you can download that 21 day or download here for that 21 day trial. Or you could just go straight ahead on DPI a the 4 99 in U. S. Dollars and get it, get the serial number so that you can use it straight away. I would recommend downloading the trial if you are not 100% sure about this or you're not 100%. Whether this is something that will actually be useful to you 21 days is a really good amount of time to be able to figure out whether you want to use a piece of software. So I would highly recommend that trial and then once you've done it, you could buy it. If you are interested, you could buy it for just full 99 which super cheap for most places in the U. S. Not you can't even get decent cup of coffee for less than that. Um and so I definitely think this provides some riel value for money for the people that are buying it. I do just want to say I've said in the course description already, but I am not in any way connected to this software company or this software developer. I'm just a fan. I am a user on and that's it. So if you buy 1000 of these, I don't get any commission whatsoever. I just want to make that clear. 3. Common words and phrases: Okay, now that we've seen how to actually download the software, the rest of it is just a case of installing the application because mine is already installed. It's kind of difficult to show you the step by step for that. But you can get very quick tutorials on how to install software on Mac. If you're not 100% sure, it is very simple. And if you've got the serial key already or the serial number already, then you just talk that in copy and paste that in and you're all set. So when you get your a text user interface pop up, you're going to get this window right here. Now it looks like there's quite a lot going on here for the moment. But this on this right hand side is just the kind of settings for this particular group up here. We're not gonna worry too much about that. I've left pretty much everything default just for now. The only thing that I did do is I changed the name appear from default to unsorted because thes are the ones. If I expanded that, there's a series of things in there, Some of them they're just personal things I don't want to kind of broadcast, but some things that are in there that I just haven't sorted out yet. Um, but I just want to get into some details about what you can actually do with this now. The first thing that you might want to be using this for and I would recommend that you use this for is common words or phrases. Eso these words and phrases that you really use, ah lot ones that are probably taking up more time than you realize when you're actually typing them out on a regular basis. So it could be, um, it could be your name. It could be your email address. It could be greetings that you use often could be calls to action that you use, say, on your Web site or at the end of emails or in descriptions for a YouTube video, for example, it could be a girl. It could be your physical mailing address. It could be today's date, you know, it could be really any number of things that you type on a regular basis. One thing I haven't mentioned already is that this is super useful for people who code. If you've got snippets of code that you use repeatedly, just think how many keystrokes you can save yourself by sort of having this like automatic copy and paste sort of system built in. And once you get into the habit of it, it really does speed up your coding. Now, I just want to give you example some examples off thes kind of common words and phrases that I use often and the ones that I have put in s. So I run a company called the Crisis Academy, which is an online training company on I've got some basic ones in here that I use a lot. So if we go over to this folder, you'll see, for example, that I've got the URL for the business, um, over the academy for the platform. I also have the name of the parent company. So this is my company that owns the Crisis Academy. I've got the full name of that ran out. I also have some phrases that I use pretty often like emergency and crisis management. Um, emergency management response. You know, use those pretty often the Stafford act on writing. Of course, on the Stafford act at the moment. So I've got that in there on gun. I also have some longer kind of counted responses that will come back to in a moment. But for now, I just want to show you how this works. Eso what you'll see on we use this since it is an example. So here we've got Crisis Academy, and then over here on the right hand side off the user interface, we've got this little section that says abbreviation, and then we've got the content here. So what this basically means is that whatever you put in to abbreviation here, it produces for you automatically copper copies out rights outside the content that is here . So in this case, I've got semi colon. See, a low case on is case sensitive. Um, and that will produce a soon as I talked that that will automatically expand to that. So let me show you how this works. So I could go over to here and not say, um semi colon see, and then assumes I talked a It should expand to crosses academy just like that. Okay, um, really, really simple. The principle of this is really really simple on one thing you might be wondering. Ready is why I have this semi colon in front of everything. And the reason is because every time I type c A and say you know a another word, I don't want that to then fully expanded to Crisis Academy. So I don't know, Let's if that wasn't in there and that was just a c A. You know, if I wrote, I don't know if occur, then I would type it out, and then crisis kept me. We would be put in the end. It's really unlikely that I would ever you need to use a seven Cohen and then a c and then in a in any other context in this. And so that is why I've put that there. No, I recommend that you do that yourself, so you might want to put to say, two dashes slash c A. Or you might wanna put an Asterix and then a c A. I used the same column because it's sort of in the middle range of the height of the keyboard, so it's really easy to kind of access it 4. Misspellings:typos: No one other thing that you can do with this is you can input words and phrases that you regularly misspell. Now this was really useful. Would have been really useful for me if I knew about this when I was writing my doctoral thesis because I would always write or type the word international incorrectly. Now I can't remember exactly how I would do it. See, now I'm obviously I can type it broccoli. But I was I would write Instead of writing international, I would end up writing something like I in ah t you know, blah, blah, blah, blah, blah, something I would just I would just type it incorrectly every time. And so if I remembered exactly what that waas or if I knew that I regularly misspelled it. So let's say that I did i n e t our national. If I regularly mistyped international as that, I can then change it here to international so that when I do come over here and I'm typing and I accidentally type I e national, it will correct it for me straight away. Now again, if I have had that in my doctoral thesis, I looked how many times I types international and it was in the thousands. So if I would have had that in while I was writing that that would have been a really helpful thing for me to have. So if you know that you regularly misspell words accent, your miss type was Sometimes they're just words that you forget how to spell all the time. Um, I certainly know I'm one of those. You can put those in as well, um, a lot of guys and is usually guys especially will kind of say, I've got fat finger syndrome and tryingto code or I'm trying right or whatever it is and there regularly kind of hitting keys. You can also kind of address that point by typing in whatever it is that you usually will kind of Hammerfest the keyboard and type in extra letters. So I have a friend, Jonathan, who would regularly types of J J o N a. Tietjen. And you could just change that Jonathan so that when he fat fingers it over here, that would automatically be correct for him. Really, really. That simple 5. Canned responses: now, another thing that I think is really really handy with a text is that you can produce, um, canned responses in a much easier and easier way sorry than you can with things like Gmail or with the male apples built in or really any other kind of mailing software that you use . I haven't personally found a way to make canned responses get a kind of that user friendly so that you can just quickly bang them up whenever you need to. Um and so I think this is a really great way that you could do that. So let's imagine that we are a company, and we have We wanted to kind of have this candy mill that we sent to all of our customers when they send a complaint in. So it could be, um you know, dear, you know somebody and then we'll have to type in their name here. So we go. Did name um, thank you for your email. We have received you'll complaints, and we will endeavor to get back to you within two working days. I will go best wishes, and then your next. Now that is a really sure email that something that you know would be pretty easy to send back to people if and when you get complaints in. But it is even easier to go up here and then just to say, OK, so this is gonna be like complaint response so that then if I, um responding in my e mail over here and I can say, OK, I've got this complaint in from somebody or other will be my dog, my neighbor. Be complaining. Next on, Ben, I could say complain, and that's gonna do. Fill the whole thing out for me and then I could say, OK, well, the complaint. The Complainant Walls Bob Saga Divide. Thanks for your email bubble block and that's it. And that's how simple and quick it needs to be. Like I say, I may well be using this complaint saying while my daughter box like crazy. So that's the basics of how you might put, say, an email together, a very quick email that you want to respond to people. If you don't have your email set up to kind of automatically respond to people, then this is a really simple way of actually doing that yourself without kind of getting into the basic without getting to the settings of your email provider. Okay, let me just show you some examples of some more. These so I umm I'm in the process of recruiting instructors for my platform. And so one thing that I often do is when I see someone on, say, LinkedIn that is posting something really interesting. I might have a look at their information on my have a look at that resume. And then I say, You know what? I I think that this person would be really great for my platform when I want to send them a quick sort of invitation. Now, if I were to go over and say, You know, dear Sam, your content is really blah, blah blah. The blood right just gets it just takes up so much time. And it's really unnecessary when what I could actually dio is just right the invitation quickly and have it on my kind of automatic copy and paste list. So I'll show you my example of that s o. You see over here I have the kind of details for what I'm advising the person to, and it's a simple is just writing invite. So if I were say, I'm on a Lincoln message and then I could say, you know, Haysom, um and then I could get in invite, and then that's it. That whole thing has Bean copied over straight away. And then I could just press enter and I could just send it. And it could be really is as simple as that. And then if the person gets back to me, great, if they decide that they don't want to get back to me for whatever reason, then I've lost, you know, literally lesson two seconds, just trying to make that invitation and make that connection in the first place. Now, I personally think this is probably one of the best uses for me for a text has been able to put these sort of longer pieces together and just really quickly, sort of just, you know, remember a few key keyword combinations or even here. I've just put invite and it's really simple. I just have to click the semicolon and then type invite, and then it sends that whole thing out. I think that's much, much better than, say, having a word document with all of this on where I've got to. Then open the word document and then copy and paste things and then, like, double check that I have sent in the right thing and, you know, blah, blah, blah. It just takes up so much time to do it the long way when you could do it. This really quick, short, easy way with a text or another similar text expander. 6. Inserting images: Now, the next thing that I want to show you how to do is to insert images with a text. So I'll use an example off save my company logo. So I will go up here and I've got this new. Actually, let me show you from the beginning, I'll get rid of that empty one. I'll go over here and I'll just click new and then you'll see it's gone into unsorted here , which we didn't really want it to go until that's going to crisis Academy and we'll go to new. Then we go. We've got in that crisis academy, I say, if I want to be able to just put my logo into something really quickly, I could just type logo right there and then what I'm gonna do rather than typing something out here, I'm gonna go over down while we're gonna go down to the bottom here. I'm just gonna go to image, and then we're gonna find the image that I want to use or good logos. And then I'll say, Okay, I want to use this guy, say, open. And then there's the big logo that I would want to use. Um, and then mark aside. If I could just go over here and I could go logo and then that's gonna insert my logo into whatever it is that I am doing. Super simple on It's a really effective way of again, having images just readily available to put into documents to put into the bottom off emails, too, you know, attached to forums or on posts on social media. You know, whatever is this is just a really simple way off copying and pasting, essentially copying and pasting images over without having to go through the rigmarole of like, finding it and find her and then copying it. Or they're not loading it somewhere online and then put in the U. R L in or whatever else is just super simple way of doing it. Just go, Okay, Logo Bang. There it is. Super, super simple 7. Date and time: Now here's something that I want to show you that is a little more advanced. And this is if you want to use a text to say, Put in the date off the day on what you're using the shortcut or you want to use the time at which you're using the shortcut or whatever it is. Now there's a number of reasons that you might want to do that that we don't really need to get into. But let's just assume that we want to be able to input today's date whatever we want to. And let's say that we want this to be saying email shortcuts that will go to our email shortcuts and then we'll go new. And then here we are again with our kind of set up field. So if I want to be able to put the date in, um, let's say that I do my semicolon again and then I'm gonna put t t d today state, and that's what I want the shortcut to bay. So then I go over here and then I'm just gonna go down to insert and you're going to see the options that I have here to put something into the content field. Now I'm gonna go up to date, and then I'm gonna choose the date format that I one the auto expanded text to look like. So my preferred way of typing out dates is this one here. I like to know exactly what the day is as well, if necessary, and then to January 2001 or whatever is the actual date is. So I'm just gonna click full, and then you'll see here that we've got these additional options coming up and it's given us some more. Um, waste. Customize this if necessary. Now for me. I want today's day in. You could put other values in this Well, if you want it. But for me, because I want today's day and we'll leave it today. And then, um if you wanted to complex reasons that I can't really come up with right now, you know, you could change this so that it's like, you know, today minus one or last month on this day or whatever it is the language again, you can set to whatever language that you're using. So for may, I'm gonna leave it in the current language which is English. And this just gives me the kind of preview just to show me exactly what I will get when I talk about it. So I'll close it again. There's no need to kind of save this anywhere. One thing you might notice is that this has come up in thes kind of squarish brackets. That means that it's a variable field, i e. It's not going to produce date coal on full. It's gonna produce something that is the date the full written out date automatically for whatever date it actually is. So we'll go over to this tutorial example box again. And then my abbreviation was TD and you'll see it's come up. They're not quite sure. It's only like that must have been some odd formatting left over there. So there we go. Thursday, ninth of May, 2000 and 19. Again, Super simple. Now, if we wanted to do the same with the time, we would just go back here and then we would go to new inside time. Um, so let's have this long version with my time zone in it. So I need this actually all the time and email, so I should probably add this to my email shortcuts. So I'm gonna go over here. I'm gonna put, um time now, and then it's gonna give me the time is gonna give me the long version, and it's gonna give me my time zone. So then I could say Okay, well, I'm responding to your email, so I'm responding at, um and then we're gonna go time now, So that is 9 14 and 16 seconds. We're gonna get super precise GMT minus four on Thursday night of May. Whatever. Right. And again, this is just a really, really, really simple way of using time and date in any kind of way that you might need to, um, Telling someone when you're responding, of course, is maybe a little bit useless on an email, which will be time stamped anyway. But you get the gist if you need this for any reason, you might be keeping a log, for example, off some work that you've been doing eso if you want to keep if you say are paid by the time that you spend on particular projects, you might want to keep a time log bugger and okay, time now is that when I, um, writing tutorial script and then later on you might go blah, blah, blah, blah. Now, all the time is this and I am editing script, right? So you can just very easily kind of put in a time log for each or time stamp for each of the things that you are doing really, really simple and again really, really simple to set up with a text. 8. Formatting: The next thing that I want to show you is how to put some more kind of complex or moderately complex formatting into into your content. So again, let's go over to, uh, Crisis Academy, and then we'll go new. And then we'll leave the abbreviation for now. And let's assume that we want to write a quick, a quick sort of snippet for thanking people when they don't comment on one of our posts. So we can say thank you for commenting on our post. We hope you enjoy the video of Siri's. Then we go best, which is your friends at the press is gonna be. Now you'll notice that I didn't type. I didn't use the shortcut for that. In fact, I think it would work at this point. No, it wouldn't work. And the reason is because this is looking at up. This is just plain text. It's not doing anything to the text that's in here, so I would want to write that out in full just because it's simpler to do that. One thing I will say is that if you have a really long snippet that you don't want to type out and for what you can do. So I would I would want crisis account me to be in that. And what I can do is I could just go, then insert, and then I could go snippet. And then I can go across this academy and then find all the way up here and go snippet across the sky today. All right? And then that would then produce it, um, written out like this. But for now, it's much clever for me just to see it written out. Somebody get that across this. Cut me. Now let's assume that I am using, um Oh, that I want to say bold This so I want to be like, Okay, Thank you. Thank you for commenting on our post. Um, now, because this is just plain text, it should they would go. It should automatically update as soon as we do anything with formatting. Right. So you'll notice if I just do that. My original was set in plain text. Now you can go the long way, and you can say OK, because I want to put something in boulder italics or whatever. I should go to former attacks and then you'll be able to you format that or what you can do is just like a text again. Do the work for you. Then you go over there and you say, OK, that's what I want to be in bold. So they're just gonna use the regular command, be short cut just to make that bold so that it's highlighting to whoever commented that I'm thankful for them doing that. And you can put spaces in here as well. So you might want that to really stand out. Um, and then we can organize this, but this and so that it looks a little bit more, um, looks a little bit more kind of formatted. And again, that will actually come out like that if I then go with e abbreviation. Thanks. And then we can again go over here and test it on. What should happen now is that we've got this kind of formatting built into the expanded text over here. So, as you can see, it's come out exactly as we put it in this content section over here. You might want to get a little bit more complex, and you might wanna say Okay, well, this is great. but I want this actually to be a link. So what you would dio is you would highlight it. And again, make sure that we're on four months of text because you can't put links into just plain text. Okay, so we want to make sure that we're on formatted text, and then we're gonna go down to the bottom here, and we're gonna click at Link, and then the link destination is going to be crisis kind of me dot bog. Okay. And then you can see we've got a link in there. So then all we do is we go over here and test it, and then we go. We've got a link in there that would then take us on to the crisis. Kalemie. 9. Use groups: no in the last section. I want to show you some sort of tips and tricks before making the most out of this software . Once you've actually figured out how you're going to use the software and what kind of phrases and what snippets of text or code or whatever it is that you want to put in, there are a few things that you could do on a kind of regular basis that will help you to keep your sniff. It's organized to keep the software kind of running as well as it can dio eso. Let's run through a few of those first thing that I want to say is that it really helps to stay organized with groups. Now, when I got this originally, I had this kind of mass list here of all the things that I thought I would kind of use, and it was really difficult for me to kind of keep track of what I had and what I didn't have already kind of logged into the into the software. And so it's really helpful to organize your short cuts by group. Now you can see that I've done this already, so I have a general kind of email short gots here. So I've got best wishes. Thank you for your email. Hope you're well, Let me know what you think. You have 50 minutes speaking me about this. Here's a link to my calendar blah, blah, blah, blah. This kind of stuff. I use an email all the time. And so I've just kept that very easily organized in email shortcuts. Okay. Same with the crisis Academy. These are things that I use just a the moment or have been using. I set this up pretty recently, so it's not. I haven't populated this with everything I'm using yet, but I will do, Um, but this is a new group that I've sell pretty recently. And it contains the things that I used on a regular basis for that specific thing. Now, groups were really, really easy to set up. Let's just minimize these for now. And if I say I want to set up a new one, um, let's say video courses. Um, then really, simply, I could just then add, you know, example in here, right? Don't easy peasy. Um, life is that I think this is probably one of the biggest tips or biggest kind of recommendations I can make as you getting started with a text just because it is so easy to kind of add potentially hundreds of different snippets in here. And then it becomes a nightmare trying to figure out like which ones you use with which projects and which ones you've already got, which ones you might be at risk of duplicating, etcetera, etcetera. I'm so just keeping on top of it by using groups is a really great idea. 10. Regularly add abbreviations: Another tip that I have is to keep adding to your bank off phrases as often as you can. Okay, so this isn't the type of software where you going to kind of load it with something and then kind of preloaded with everything and then leave it and never kind of add to it again . This is something that should be kind of like open. I keep mine in the dark here, Just keep it kind of open. Andi, Every time you type something in that you think Oh, yeah, I do actually use that on a pretty regular basis. You could just add it really quickly to a text. Now there is a really great way off doing that, and I'll show you exactly how to do that now. So let's say that you, um, have bean looking through your emails and you see that you typed the phrase thanks for you'll email. I don't know it waas really interesting. Let's just say that you type that really often write. What you can do is you can recognize that in your email on all you've got to do is just highlight the text and then you can set up a short cut so that you can automatically add that to your A text software. So for me, my shortcut is control and m for make a new sip it. So I'm going to play control on em. And then what's gonna happen is that this is gonna open automatically for me over here with the content off that snippet in. So then I can just add in an abbreviation, and I'll just put example, you know, whatever on then, that is something that I can now type in. I'm sorry that the abbreviation is something I could type in, and it will automatically expand to that really, really quickly. Um, so as you're kind of going around doing during your thing, you might see, you know, code code code. This is some code that I use very sophisticated code that I who's often and I said, Okay, I want to be able to kind of I want to be able to expand that really quickly. So then I can go control, And then again, it's put it into my unsorted box, and I could just kind of deal with, you know, whatever. I, um, whatever I want to set up as an abbreviation. Now, in order to be able to set up this kind of quick way off adding things, you need to go into your A text preferences. So if we go to preferences over here, you've got General AutoCorrect hockey's backup sink advance, and we'll come back to some of these a little bit later on. But for now, what we're gonna do is we're gonna go talkies on We're gonna excuse me. We're gonna look at these and see if any of them are something that we might use on a regular basis. So I've decided that makes snippet from selection is something that I would use on a regular basis on DSO. I have set that up so that I can click control and then em and then that does exactly what I just showed you. It does now. There are some other ones here. We could have abbreviation suggested tours. We could search the snippets. We can open the main window, open last year's sniff it like there's all these. I don't really use any of these in my day to day activities with a text. I just use this one. And so That's the only one that I have set up at the moment. So you're going to do for that is you're going to go onto Preferences. Then you're gonna come across to hockey's, and then you're going to set it up Exactly how you want it to be set up. Remember, when you do set this up this it would be in competition with whatever short cuts you've already got hot keys. You already got built into your Mac. So you want to set it up to do something. You want to set it up as something that it wouldn't interfere with what Mac is already trying to do with that particular short cut? 11. Remembering abbreviations: Now there is one more reason that you would want Teoh sort of commit to continually updating this. Aside from the fact that, of course, helps you to populate your A text. You can have thousands of records in here. Absolutely thousands. I don't know what the data storage is. You can probably find that out of the website. But imagine you can just store in storage store up to quite crazy levels. But there is. As I said, there's another reason that you might want to commit to populating this on a regular basis . And that is because it helps you to remember what each of these abbreviations actually is. Right? So some of them were going to be really easy, right? If I want to add my logo in, I could just go look that easy peasy logo and it goes. But some of them are not so easy. Um, so I have one, for example, which is I guess this is pretty easy. But my crisis academy you are alive. Put c u r l Because if I just put u r l That doesn't really tell me much about what I'm putting in. So I've got my crisis academy. You are l Now, if I am not remembered that I might be going on. Okay, Well, ISAT see a something or is it, You know, don't remember what it is I'm trying to type in. Um and so what I would have to do is just, you know, kind of keep repeating various things. Or what I can do is that if I have this open, I could just come back to it and I can say, Oh, yeah, I remember. Now it's See, you are all so I could go over here and go see you are out on that. We go on, I would be helps to remember that if I'm doing this on a regular basis. So some of these I forget that I have even inputted, so let me know what you think is it is anyone so l m k let me know what you think you know , they're very simple kind of ways of shortening or abbreviating your content. But it really helps if you are regularly coming back to that to use or just to kind of review these every time you use the software. So that's the other reason you might want to keep yourself committed to updating this on a regular basis. 12. Back ups: Another tip that I want to give you relates to backups. So as you can imagine, if you've set all of these up, it's probably gonna take you, you know, quite a while toe collectively, To populate this, you're gonna be checking your emails for common phrases. You're gonna be checking your code library for things that you want to use all the time. You know, you might have to kind of pay a bit extra attention to what it is that you are typing or using on your computer so that you can figure out exactly what to populate this with. And it really, really annoying. If for whatever reason, touch would you lost all of this on So what you want to do when you get your a text set up ? I would do this the first time you use it. Actually, um, just set up a backup, and it's really, really simple to do that. So I'm gonna show you how minus sets up. So we're gonna go over to preferences, and then, very simply, we're going to go over to back up Now you can see here that I have got mind to automatically back up data daily. I have an option to do it hourly to do it weekly, monthly or never. I think daily is enough for me because I usually add maybe one or two Are, you know, not very many every day. If I were having a day of just going through everything that I use and updating it, I might even said it hourly just for that day so that it would update very that it would update often, Um, I've got mine to automatically back up daily, and I think that's sufficient for me. You can set where that goes. So for me, I've got it into the backups folder that is automatically created when you install a text. Um, I've got it set up to keep 10 of the latest backups. Now, if you wanted to, you could set this to any other number on limited 150 20. Whatever again. I think 10 is enough for me on. So that is where I get my back ups. Know how I get my back ups. Now, if I go show and finder, this will actually show me exactly where those a text backups actually are. And you can see that one was updated at four o'clock yesterday. Sorry. The last one was updated a four foot yesterday. Before that, it was the day before or the day before or the day before. Blah, blah, blah. And I've kept well, that software has kept 10 of them. Okay, that easy. One really simple kind of tip there. But it is probably one of the most important ones in terms off making sure that your data is safe. 13. Personalize preferences: the last tip that I have. For now, at least, I may update this course in future if I can't find anything else that I think is particularly useful. But the last thing that I want to say for now is that you should take some time when you first get a text to set up the preferences in a way that is personal to you. So let's just have a quick walk through of what these preferences actually are. So you get an idea of what you can personalized. So on this general tab, you've got the option of starting a text that log in, showing the icon in the dock, showing a text in the menu bar at the top of your screen, playing a feedback sound. I really like this because it tells me when something has been changed. So for me, it's a click. But you can change it to all of these things. The submarine would be quite interesting, Um, or frog. So you can change that. Um, that was the noise just there. You heard it. So it's cooking again. Thank you. You change that to whatever you want it to be, automatically check for updates. I should probably have that on, actually. So let's at that in that we get a new version of a text is available. So there we go. I'm gonna download that later. Remind me later, please. This is the default front for the snippet editor. So if you use particular font so you have a preference or a need for particular funds, you can set that there as well. Let's take a look at auto correction now. I don't have any of this set at the moment, Um, so if you click capitalized new sentences here, it capitalizes every new sentence, regardless of where you type something in. So if I show you that this could be pretty annoying sometimes so if I don't usually have the zone. But if I click this here and then if I go over to Google Google Chrome and then let's say I want a type in W. W say it's already updated this to be a capital W. Now that's kind of I mean, it's not really a big deal. It would still go there if I click dented. But that just kind of annoys me that every time I type in the URL, which are all in lower case that would come up capitalized. So that's the reason that I personally don't keep that, um, capitalized set to capitalize new sentences you could if you wanted to, for any particular reason. Maybe you're writing a really long document in word, and you just want everything to capitalize, you know, without you having to press shift or whatever else. You could just put that on temporarily if it is in any way useful to you. But for me, it's not really useful, so I don't use that at all. Same with the correcting double Capitals. I don't that doesn't really matter to me. It still wouldn't come up in my day to day use off the off the software on my computer. So again, I've left that one blank. We've already talked about hockey's a Zai explained before. My preference is just to have this one to make snippet from selection so that I can very easily go Oh yeah, that's a phrase. I use a lot. Let's just add that quickly, so that would be in them. As I said, you can go through all of these other hockey's and see if there is anything that kind of you think you would need. I personally don't think I wouldn't eat any of these. But it's all there, and it's all possible if you do. You think you would need that? We've also looked at backups already. Thes are my personal preferences for how this software would back up. Um, but you can set it to whatever you like. So remember, there are different options for the time, different options for the number off backups that you have. And of course, many options for which directory you place those backups into the next one is sink. And this is actually pretty useful as well. I don't have this set up yet, but I probably should get this up now, if you want, you can sink your data, and then you can choose where to sink it. So I have iCloud drive set up on my Mac so I could just have it sink to their if I wanted to. A to moment I don't have it organized for how I would want it to sink, so I'm not going to do it right now, But that is probably something that I should be doing in future. On that would give me an extra kind of level off protection in terms of where the data is kept. This will be useful if you have a text on multiple machines so that say that you regularly use a MacBook Pro and then you also use a Mac and desktop for months. You can then have a text on both, and then you can sink that a text data across between so that if you add, say, new code into your Mac book pro, it would then be available on your desktop as well. Now the last settings are advanced settings I haven't messed around with any of thes thes were are the basic other default settings that are in here, and I see no reason to change them, not fully understanding exactly what they will do, So I'm just gonna leave them exactly as they are. But again, if you were a more advanced to user, you will be able to look over that, and you can personalize that to however you see fit 14. Thank you: Okay, That's it from me. For now, I hope that you have found this very short course to be useful. This is, I think, just enough to get you set up. The course is less than an hour, and this actually is going to save you hours upon hours upon hours off, typing on your Mac system. So all that is left for me right now is to say, a big thank you on. And I hope that you guys find this useful. Please dio rates and review the course. If you have enjoyed it on, let me know if you have any questions. Good luck with a text.