SharePoint Online - Fundamental Introduction for beginners | Marek Mihalech | Skillshare

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SharePoint Online - Fundamental Introduction for beginners

teacher avatar Marek Mihalech, SharePoint Master

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

26 Lessons (1h 39m)
    • 1. Landing Video

    • 2. Introduction & Course Overview

    • 3. SharePoint Environment

    • 4. SharePoint Online quick look

    • 5. Sharing of Information

    • 6. SharePoint history & different versions

    • 7. Classic vs Modern experience

    • 8. What is Library?

    • 9. General Library settings

    • 10. Advanced Tips

    • 11. OneDrive

    • 12. What is List?

    • 13. General List settings

    • 14. Advanced Tips

    • 15. What is a Page?

    • 16. Page webparts

    • 17. Homepage

    • 18. What is Site?

    • 19. Site templates

    • 20. Site collection

    • 21. Hierarchy

    • 22. What are SharePoint permissions?

    • 23. Permission levels

    • 24. Publishing

    • 25. Simple & basic example

    • 26. Congratulations :)

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About This Class

This course is designed for people, who are complete beginners in SharePoint Online world, or for people, who are struggling with basic SharePoint Online functionalities and capabilities.

In this course, we will learn:

  • what is basically SharePoint, little bit of its history

  • what are Files and Items

  • what are Libraries, Lists, Fields & Views

  • what are Pages, Sites, Sub-sites & Site Collections

Take your chance to start your journey into SharePoint Online world :)

Meet Your Teacher

Teacher Profile Image

Marek Mihalech

SharePoint Master


I have years of experiences in both analyzing and developing solutions on Microsoft SharePoint platform.

I have started on SharePoint 2010 and went through all of its versions to today. These includes SharePoint 2013, 2016, 2019 and Online.

I am using SharePoint On-Premise and SharePoint Online to analyze, understand & implement needs of various customers.

I am also enthusiastic about Microsoft 365 platform

See full profile

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1. Landing Video: 2. Introduction & Course Overview: Hello. I am Mark Me. Alex and I have been SharePoint developer for SharePoint 2000 then Toe 2019 and also SharePoint online. I have been also see sharp developer and does not develop in this basic course. I will teach you some basic principles about SharePoint online. Okay, so we will now go very briefly about the scores structure. This course is divided into some logical categories and each contains some video lectures. In these lectures will cover topics, boating theory and in practical eels. After lectures, there will be some kind of squeeze where you can test your knowledge. And in the end, off each section there will be some materials and documents that will sum up what we have learned so far. So what we'll actually cover in this introductory course? First of all, we look at the basic sharp insight with our domain navigational components and basically, how to use share port. Next, we will go through every fundamental building block off SharePoint that everyone who wants to use SharePoint must utilize in each category off this course. We will talk over some little bit advance steps. Did you can use in everyday work with SharePoint? And lastly, we will look on some very simple, real life example off SharePoint usage 3. SharePoint Environment: Now we re a little bit discuss about SharePoint environment. Mostly SharePoint is used mainly for document management systems. These means when you or your company have lots of documents and you somehow needs to store them. You can use SharePoint storage, but not only that. Mostly you will need to somehow control, for example, permissions on these documents or collaborate on them with your colleagues. Sometimes you will need to manage your origin. Ink off your documents, get back to some earlier versions. And so for all of these, SharePoint is an excellent option to juice. Moreover, SharePoint nowadays is not only used to commit management but also for some kind off internets for companies. You can, for example, is a share information between different departments off your company. You can have separate sites for each department, and you can also share some news or information and so on. When you really serpent, you will probably work on Microsoft Technologies, but it is not necessary to use Microsoft products like Windows or office. But if you want to utilize SharePoint for maximum, I really recommend you to use these Microsoft products when we want to talk about servers or clouds. SharePoint works on both of them. You can have your shop under physical server somewhere in your company. But you can also have your shirt on hold stating clout inside one off the Microsoft data Centrists. And lastly, SharePoint is not free. Mostly, if you will be using SharePoint, it will be through your company licenses, so you shouldn't worry about the price. 4. SharePoint Online quick look: in this lecture were a little bit to look at SharePoint. Both are the main navigation and components and simply how SharePoint online looks. Before we jump into the SharePoint, there are two things you must realize. Firstly, SharePoint is were based platform. This means that it's simply a website that you can view in your favorite Web Roeser, like Google, Chrome, Etch or Firefox. Moreover, in most cases, you will Logan into Sharp when using your email and password that you are using for Microsoft Ages. So here we are in our SharePoint online. We can see I am on site magnetic are don't sharp going to dot com in your company. Probably. It will be some company name. Don't SharePoint to come, so we can now see here we have our content. Here we have our maybe images text page title and on the left, we have our navigational menu. On the top, we can see we have our pitch title wit. Little page icon. We can never get 18 menu. We can see here are some documents or even we can have some pages in Sharpen online. And we have also our site content where all off our side content will be displayed on the right. We can see we have some sittings here and we have the option to actually look out. So this was a little bit off Sharpen online just to let you know how it looks and how we can basically use and navigate in it. 5. Sharing of Information: so we have already seen little bit off SharePoint. But to understand its purples, we needs to look a little bit too history off. Information sharing from the beginning off the human evolution one off the key aspect. Waas to somehow share information with others, their 1st 2 that we were using the's times Waas simply our mouth and speech. Right after speech, Human Started to Spain tings on rules to preserve information for the use off others Later . In our evolution, we have developed paper. This was a little revolution in information sharing because it was relatively durable, cheap and easy to boat produce and news. But in previous century, human started to build computers and there was a need to somehow preserve and share information to other computers and humans. This was possible while CDs, DVDs or yours mystics. Although these stools are still in use today, their use is declining. After computers were starting to spread worldwide, there was a need to allow computers to communicate with each other. This was made possible with computer networks in a small local networks. We can use shared files or all folders to communicate and share information with each other . But when you need to cooperate with someone who is on the other side of the state or even world unit complex and more advanced network like the Internet, Internet Talos, US too busy share information and cooperate to eat others independently on our time or place, we tell off the Internet. We will probably use some kind off information sharing system. They will be storing our files, managing access right and making them available 24 7 and so. And of course, one off these complex and robot systems is a probably guessed is SharePoint. 6. SharePoint history & different versions: before we jump right into the SharePoint, I want you to know a little bit off. It's a story, Don't worry. You don't need to memorize this, but I want you to know some basic differences between different share points that are out there. So it all began in 2001 when Microsoft decided to develop the new product, called SharePoint Portal Server. This product was supposed to be a platform for document and collaboration management. It was built for big companies with lots of documents they also released. And why do eight version off its for a SharePoint called SharePoint Team Services Next. In 2000 Free There were released new and improved version off vote off these products after four years. In 2000 and seven, they released new versions with a little bit different names. SharePoint Portal Server Arable, renamed to Microsoft Office SharePoint Server. Shortly most. They also continued to release the lightweight version off SharePoint called Windows SharePoint Services. Where was run 3.0 in 2010 they renamed the free and lightweight version SharePoint Foundation. They have also split the commerce overs and into to sharpen server and sharpen enterprise enterprise version contains all of the available functionalities of SharePoint. In 2000 13 were released new additions off foundation server and enterprise. But in this year, another, a little bit different version was released. It was called SharePoint Online. The main difference between online and other SharePoint versions was that online was hosted completely in Microsoft data centers, so you didn't need your own service and infrastructure. Another big difference was that SharePoint Online course license subscription. That means you pay every month or year for using this service. In contrast with ship server and enterprise very simply paid on ones for one license. In 2016 there was a big change in sharp on licenses. Microsoft simply stopped the free addition off Sharpen Foundation. So from year 2016 sadly, there is no pressure point. They also continued off SharePoint online development. Nowadays, for 2019 there are also licenses only to share points tonight, Ian Religions and SharePoint online. In future, there will probably be also only paid licenses for SharePoint 2022 SharePoint online. Here we can see the different versions between free and paid sharp. When versions, we can see that There was always some free version from the start in 1 2002 year 2000 and 13. But sadly, this was the last free version of SharePoint. From then to now, we have only paid licenses for a new share points 2016 and 2019. 7. Classic vs Modern experience: in SharePoint online. There are two options off user interface or sometimes known s user experience. The 1st 1 is classing experience. The classic experience is here from SharePoint 2014 and it's also in 16 4019 and online. So here we have our SharePoint online, and it is already switched into classic experience. We can see the design is slightly different than what we have seen, so we can all see our Do Commands library. We can see the design is a little bit older. I think it has less icons, and it is all wise and there are no fancy transitions has in modern D line. So I think this looks a little bit older than that. We are all used to now, so this was a classic experience. But in SharePoint 2019 and SharePoint online, Microsoft introduced new user interface gold modern experience. So we are now in our classic design and let's get back to our modern design. We can get here on exit classic experience, and now we can see our documents library in modern design, we can see with We had a lot of icons here. We can see some fancy transitions, and we have these fancy menu here we can navigate easily in our menu. So I think it is much smarter and faster and basically much more pretty. Or look, then that in our classic experience so D. Source. Brief illustration. Off classic and modern experience User interface in SharePoint Usually it is up to you or your idea administrators to decide if you will. It was classic or modern design. In this course, however, I will be using modern design because I think working with it it's smoother and faster. Modern design also supports responsive design on mobile devices, and it's integrated into sharp on online, so it has a lot off advantages, in contrast with older classic design. 8. What is Library?: So what is SharePoint library? Basically, it is file storage for our files. So here we are in our SharePoint, and we can see I am now in my Duke Humans library. Where I have these three files, I can simply upload new files to it. For example, let's upload two days image to our library. We can now see, I have four files in this documents library. I can also delete this file. For example, I can heat deal it, or I can click on the late and this file will be deleted from these documents. Library. We can see we have here some fields called meta data. We can see a field name. We can see field money, fight, and we can see fields modified. My these are SharePoint default new cumin library fields that are in each document library . But if we wants to weaken at new fields so we can click on this plus sign and we can maybe at the basic single line off text field. So we here and we can get some some fixed and we can save these field and we can now see, we have this some text field available in these documents Library. We can hate on quick edit here and now we can edit all of these fields. So, for example, we can add a 111 Do two to pray for free. We can exit the quick edit mount, and we can now see I have these refiles Wait some text attached to them. So these were files and fields and we can see we had a lot off icons here in this bar. This grey bar is called command bar. Here we can see we have some actions, and on the right side we have our views and filters. So, firstly, let's go to reviews. We can see we have different views available in this library. So, for example, you can click on compact list and we can see the view is slightly different. It it's more compact, and it can display more fields on this screen. And let's go ahead and, for example, tiles and we can now see our We'll change two icons off our documents so we can go back in our least view. And, for example, I want to filter only Ward. I don't want to show here my media files or Excel file so we can hear on this filter it icon and we can check this ward Mark and we can now see our Willis filters only two words documents. So we can now go back in our basic you. And in SharePoint there is one and the function called open in office products. These means, for example, when I click on this document, it will take me to worst online where I can edit these words. For example, can it some next to it And these states, it is already saved. So ankan close this. And now if I refresh the documents library, I can see that I had I have changed this word a few seconds ago. So this war's anything in the world online. But in sharp point, we can also open documents in our desktop office products so we can hear these three dots. And here we have in the open option. Open in Grocer simply means our world online or power point or excellent line. But now I want to open it in my desktop words so I can click here in opening up, and Microsoft Office will show this little warning. But we can trust our own document from our own SharePoint, so we can eight. Yes, and now we can see I have opened my ward from SharePoint online so we can at some and other text to it, and I can click on file and it safe. And when I refresh my documents library, I can see that I had made some and other changes a few seconds ago. So SharePoint is connected to it. Microsoft Office Products So you can easily edit the files both in Microsoft Office Online , or you can edit them in your desktop Microsoft Office Products. So this waas basic shirt library We saw that it is basically file storage for files. We can it edit or delete these files in our library and library contains also Field called meta Data. We have some common bar in our library where we can find our actions, views or our filters. And we can also open our words in our words online or our desktop boards. 9. General Library settings: So we know now what our document libraries in SharePoint and we can store files. But for example, we want to create some new document library. So in SharePoint online, we can go, for example, here in sight contents. And here we have the new option. We can click on it and we can see some options already here, but we want to it our document library. And in SharePoint each do cumin library must have salmon name. So, for example, I want to get some I stink library. And we can also showing toe our destiny library here in our menu so we can click, create. And now we are in our testing library. We can file stew. It, for example, can upload some. And here we have do files in our testing library. But, for example, we want to change these their sting library title to something else. So this can be done from library sittings page. We can click here these sittings icon and here in these options we have our library settings and now we are in a library sitting space for our testing, whether and for example, we want to change the library. So the very first option here is least name, description and navigation. We can click here and the area our name from for our library so we can at something girls and we can heat on safe. It's now we can see our title has changed to Special Library and let's suppose we want to it some fields to eat. It can be done easily from here. We can click on this plus sign, and we have some options for our fields. Here we can add some text or maybe location number is no or weaken a to date choice or maybe currency. So let's at some single line of text and let's see and maybe we want toe. It's some number and we can't say. And now we can click on how quick edit and we can add some text and we can add some number , and we can now see that do you have do fields one over the time text and one over the type number in our special library. But for example, we want to it some new view that will be showing Onley these free fields. So here we can see we have our all documents, but we want to add some new you so we can go here in primary sitting spay judge and views for this library are all the way on the bottom Here we have our views for these documents weather so we can click on create view and we can click on standard to you. And once again we must enter some we will name So for example, there stink and we want to show only the type name modified and only find my we don't want to show text or the number fields and we can click on OK, And now we are taken into our testing glue. We can see we're only these three fields. But when we switch back to our old documents, we can see we have these five fields. So these were SharePoint views. And in libraries, there is one handy function similar to our windows folders. We can simply create you folders here and group Maybe these files in our new father so we can click new and we can click on a folder. So, for example, autistic folder and we can simply drag and drop these document in throughout the stink folder. So this way we can structure our content in our document libraries. So these were general library settings way. So how to create new library? We Soleiman sittings page And we know how to change our type. We are able already to create some new fields or maybe some new views, and we can structure our content into folders. 10. Advanced Tips: So we now know what our SharePoint libraries how to store files in them and have toe basically manage them. Now we will go through some advance steps that we can use. So the first step is document Where Jenning. So what? Suppose we are working together on some files and there are a lot off changes in these files. And let's suppose we made a mistake and we go back in time to the specific version. So for this is document version ing, it can be trained on from our library sittings. And here we have the second option where shining settings. And here, in our document version history, we can see we are creating major versions by default in SharePoint online. These means that every change will create some new words So weakened heat on. Okay. And we can go to our old documents view and we want toe it, our version field to our view. So it is here in the bottom, and we can hit on okay. And we can now see the versions off these files. These particular words is already in version five because I had made five changes to it. Uploading a new fire will created first version and every change after that. Will this version increments by one? So, for example, let's open it and let's at some new change. And now these words should be on version six. Yeah, and let's suppose we want to it it's version here story or maybe even restore our previous version. It can be done here in these three dots, and here we have the option called version history. And on the speech we can see our version history. For these words, we can see that in fire the marriage run. I have edited this field and we can see in the fifth and in sixth version. I have edited some content in these words. But for example, we want to go back, for example, toe content from version, for this can be done here on clicking honoree store. Now we can see we have our seventh version where we have content from this version, which we have restored. We must realize that even restoring content from a previous version will create newer so logically it has created another version, not the version for in SharePoint the world, we cannot go back in version numbers each change. Even restoring previews version will create a new version. So the source document very joining and version history. And there is one more advanced deep that you can use in working with SharePoint libraries. It is called check out and check in. So let's suppose I want to work on these words and I don't want to others to make changes while I am working on it. So this can be here in the street dots and here under more option, we have the option to check out. This simply means that only I will be able for Roma. Now edit this word. If we refresh, we can now see this little icon that is showing that this file is already checked out. Nobody else is able to make changes to this particular file. They can work on these two files, but not this one that is checked out to me. And, for example, I have made some changes and I am already satisfied with the document, and I want to somehow unlock it so others we'll be able to make changes to it. I can go ahead here in three dots and under more. Now I have optioned to check in. This means that time satisfied and finished with my work, and I want to push it to the others. So, for example, I am finished will be my comment and I can check in from now Everybody who has permissions into documents library is able to edit this or to document. So these were some advanced tips you can use in sharp libraries. We have got document version ing and version his story and maybe how to restore some reviews versions. And we have also covered check out and check in options in SharePoint libraries. 11. OneDrive: So we now know our sharp libraries. We know how to store files in them and how to manage these libraries. But in SharePoint, the SharePoint library is very similar to one drive. I hope that everybody have salmon knowledge off one drive or maybe Google documents or Google Drive or drug books or some another globe storage. But SharePoint can be easily connected with your one drive client. So here we are in my Luke Humans library and, for example, most of the time I am only editing some documents, and I don't want to every time fire up my Google chrome and going to my SharePoint and opening my documents library. I want to simply open it in my computer, and it's safe and close. So for this functionality is wary. Andy, our synchronize with one Dr function. So here we are in our documents library, and we can click on sick. We can open Microsoft one drive and we must sign in into our one drive. We can eat on. Next on. We can use this folder, and now we can see on my hard drive. There is this particular folder that a synchronized to eat my SharePoint Online library. So, for example, if I opened this word and I add some next to it, I can click safe. I can exit. And now, if we refresh this site, we can see that my world waas modified a few seconds ago. So this WAAS connection with one drive. But we must understand that there are some differences between one drive and SharePoint library. Basically, you cannot Beaulieu filters or views or some actions that are only available in a sharp port, but you can simply edit at or daily documents. Do your SharePoint library using one dr clients, and we showed how to synchronize library. And, for example, you can synchronize small people libraries between your SharePoint and your one drive quiet . So if you have lots of look, you mints and you don't want to open them toe SharePoint, you can open them through your one drive client 12. What is List?: So we already know what our libraries and in sharp point there are also lists lists in display. It's very similar to our library. We can see some rose here, and we can see some columns here. But in difference between libraries in lists we store only records. You can simply imagine a least as an Excel spreadsheet. We had some rose here that are colt in SharePoint items, and we can add some columns here that are in SharePoint called Fields or maybe meta data. We have our quick edit function here so we can simply create. You are terms and we can also delete items. So these are basically items in SharePoint list and we can see we have also hear our gray bar, which is also called Common Bar. We can see some actions here and on the right side. We have our views and filters, so we have our list and compact list option, and we can also create some new views. So, for example, let's great some cool woman here and again. It can be from these options, so maybe we want to add some choice field here on. We can leave these choices as they are so weaken NATO save. And we can now see we have our choices field here so we can click on quick edit And maybe for these record, we want to select choice to and may before item do we want to choose Choice one, and we can exit quick at it. So fields in a sharp when lists are pretty much the same as fields in sharp libraries. And, for example, if you want to filter out some items, maybe the items that have empty choice field we can hear and we can see that now we are seeing only items that have empty choices field, so filtering once again is almost the same as each are going libraries. So this waas basically SharePoint list. We shocked what are items and we are able to it and it or delete some items. We are also family are with quick edit function, and we have seen our common bar where we have our actions, views and Fielder's 13. General List settings: So we now know, basically wrote are sharp list and let's go ahead and create our own list. This can be done easily in our site contents, and we can click here new, and now we really choose least option. And once again we want toe somehow. Name our list. So, for example, least on we can hit on create. And now we are in our specialist. And once again we have only title field here. So, for example, let's at some items to REIT, and let's suppose we want to change again. This least type. This can be easily done in a list sitting space age that is very family. Our to our library settings page on the first option. We have our list name so we can play gear and, for example, we enter very special please, and we can now see our least Tyto strange and, for example, we want to create some fields. Once again, we can click on that column and, for example, we want toe get some barriers on field and, for example, we want to create another field, which will be the type off date and let's go in tow. Our quick and it And for example, in person field we will be able to choose some person account from our SharePoint online. So, for example, let's enter my name to eat and for example, we want to it some date to these records we can at this date on we can exit quick at it. So these were least field and also we can create some of use. So now we have only these all items view and for example, we want to have another view that will be showing only title and not these two fields. So we can go into list settings and on the bottom we have our views. We can click creative you and we can go ahead way to standard to you. So let's name it testing well and we want to show Onley title, not these two fields. And now we are in our distinct so users could easily switch between these rules and they can create also their specific use for their needs So we can go back into our own items and s in libraries in list. We want to structure somehow our content into folders right now. Difficultly this eastern off we are not able to create some folders in this very specialised. So to enable that we must go in tow list settings. And here we have the third option advanced settings. And here we haven't this option toe make no further comment away with. It is by default threat off. And when we switch it two years, we will be able to create new folders in this particular least. So what's going back? And now under new, we can see we have our folder option here. So that testing folder on hate on a great and, for example, let's create some new records this fall. So this way we can structure our items into folders in SharePoint lists. So these were general least settings we showed out creating you least we are able to excess Lee sitting space age and we should know already how toe change our least type. We know that we have some fields in list. We have also reviews, and we can make some folders in our lists. 14. Advanced Tips: So we now know was our sharp list how to create some records or fields or maybe views and how to filter them. And now we will go through some little bit advent steps to our SharePoint lists. So the first step is a look up. So let's suppose we have here our testing list and we want to somehow it connection toe another SharePoint list that is in this site. So for this particular propose is SharePoint Luca, look up is simply another fields type that we can get to our ship at least or even in our libraries, too. So let's go ahead and let's go into our least sitting space age. And we can also add new fields or you columns here in our columns section so we can think here or create column. And here we have a look up option. So firstly, we want to somehow name broke up so we can look up. Go home. Secondly, we want to specify from what list we will be choosing our information. So here, in additional call settings, we must to set this option, get information from this means that we want to at information from our very specialist and we can click on OK, and let's go back to our testing list. Now we can see we have this hookup call created here, So let's go in tow. Quick edit. And here we can see we have options from our very special East. So it's for example, choose a record one and we can exit quick it. Now we can see that in item won in our testing list, we have the hookup comb set to record one from our another wary specialist. So way click on the record one. We are taken to the display form off our record one in our very special list. So this way we can somehow link items together from another lists. So these were SharePoint look ups and a least there are two and other wary Andy functions that we can use. The first is export two excel. So, for example, we have this list here, and we want to at these items to our excel. So maybe we can send them outside off our company or we want to somehow grosses them and makes maybe reports off them. We can use this export two Excel action, and we can see this section simply don't loads this special file which we can open in our excel. So here we have our excel and we simply open this file in our excel And we can trust our own file so we can become enable and we can click on OK, and now we can see we have our SharePoint list exported in tow. Excel. We can make some reports off this or maybe we can send it outside of our company. It is really up to so dispose, Excel, export and off course. We can also use Excel import function. So let's suppose we have some Excel spreadsheet. I've created some Apple Employees spreadsheet. We can see the name and age colon's And to import this excel, we must firstly convert this into table. So here in excel, we can hit on insert and we can hit on table. And now these data are converted into table and are ready to import into our share port. So let's go in tow site contents and once again here a new which is least much this time. We chose this option from X so and we can simply upload our employees spreadsheet and we can now see that SharePoint rates our data that are stored in our excel and has already made some fields from them so we can see our title field with our name and our number of filled with our age. So let's go ahead and inserts name or our list, maybe employees and we can hit on create. And now we can see we have imported our employees spreadsheet right into the sharp port. So these were some advanced tips you can use in SharePoint list. We've covered blue caps, and we've got also Excel Export and Excel Import. 15. What is a Page?: so we already know how to create SharePoint least and libraries. But sometimes you need to share and show some kind of information, like text or images, or maybe links to other side. And so and exactly for these propose is a SharePoint page. A sharp in page can be used to share content and information. Chirping pages are typically stored in their own library. Cold side pages library. Each SharePoint site could have these site page library. We create SharePoint beiges using departs. What parts are some basic and small component that we can use in our pages? So, for example, when we want to make a page which real display some text or image, we can insert the next to rip apart and immediate part. And lastly, we can add these pages into our navigation Aminu and then users can simply click between them and other SharePoint, least or libraries. And so so here we are in my SharePoint site, and we can already see I have opened some sharp point page on the top. We can see we have some pitch title, and on the bottom we can see somewhere parts already built. We can see some image wept part on the left and right next to it is some text with part under thick strip part. We can see some. The ones were part where we can show you, for example, our meetings. Under these reports, we can see some news wit part where we can share some important news to our company or to our team or whatever. And next week and see some do cumin do apart where we can see content off some document. And on the bottom we can see some Coke with parts which shows different times in different places world and right under these we can see some whether we're part which shows whether in different locations across the world. So this waas some basic example how pages looks it is really up to how we will design them and towards information you will want to share with others. 16. Page webparts: Okay, so we have now seen how some simple SharePoint page looks and we can build it by ourselves right now so we can go into our site content and on the bottom. We have our side pages library and we want to create some new sites so we can click on new and we can click on site Page. So firstly, we want to name our page. So it's for example, name it our power, the stink page. And on the bottom, we can start building our web parts. So firstly, we want to show some text weapons. We can click on this plus sign and we can simply click on text with part. And we can now simply at our text, for example, special text. And we can see that this editor is pretty basic weekend, for example, both our text or maybe make it italic all. Maybe make it underline. So we already know these functions from basic words or text editors. So this sticks to apart and we want to add some image. What part? So once again, we can click this plus sign, and right next to it is our image with part. We can for example, choose images that are already in our SharePoint or we can upload them. So, for example, of your toe. Put this file and we can click on that image and we can see our images edit toe our page, but it is too big. So, for example, we want to scale it a little bit down. We can click on this icon, and we can simply precise our image how we want. So this was image rip apart. And let's suppose we have a lot of images and we want to make it somehow in some image gallery so we can click once again and we can search for gallery and we can it images to our gallery. So, for example, we want to it these four images on We can don't open and we have added some simple gallery to our page and next. For example, we want toe show some least content or some library content that it's stored in our SharePoint site. This can be easily done once again. For example, we want to show some library content so we can search for library and now we must choose which library we want to show on this page. So, for example, I want to show my documents library, and we can see our content off our documents. Library will be showed on this page, and let's suppose we won't do it. Some evens were part to this page so we can click once again and let's search for evens and , for example, we want toe name it somehow so and we can plan some evens in the sweet part. And next, for example, that we want to show content off file. So we click this plus sign and we search for file. And now we must choose which the committee document we want to display on this part. So, for example, I want to show content from this document and we can see content off our document. This article are file wet part and next, for example, we want to show some news from our company or from our team. So we can eight once again and we can use. And in this work part, we can at some news from our CEO or from our team that shoot all of our users, see, or maybe only our team should see, or whether and finally we want to it some whether or some time with parts soldiers can be easily done once again. So let's start to it weather. And for example, we want to show whether from New York and let's act some world claw grip part. And once again, we want to show clock from, you know, so we can see we can it multiple of a parts on one page very easily. And it is really up to you how you will be designing your page, what content you want to show with others. If you are satisfied with your page, you can simply it on this publish button and for example, we want toe it this page to our navigations. We can easily here, and it is already in our left navigation menu. So these were page with parts. We showed how toe simply create some page and how toe it some with parts to it. And once again, it is really up to how we will be designing your pages and what content you want to share with your colleagues or team or whatever 17. Homepage: so we already know how to create our own SharePoint pages and how to sweat parts on them. But let's suppose we have little information, a lot of pages, and we want to display one specific page for all users when they come to our side. This page is named home page this default page for one SharePoint site and logically, we can have only one home page for one sure going sight and it is supposed toe show the main information from our side. So here we are in our route site and for example, when we come to this site, a drill takes us to my home page. With this euro, for example, we want to show these particle are testing page to our users when they enter our side. So this can be easily done. We must firstly go into our side pages library And here under these three notes, we have the option to make this page our page. So from now, users that real enter your URL off our routes that will be taken to this article, our page. So let's test it and we can see we are now taken automatically to our distinct page 18. What is Site?: So we already know how to create a least our libraries or pages, and now we want to somehow group them to the sides. For now, we have already seen only one side that wants my roots act that was signed where I was creating all of my least well of my libraries and all of my pages. But let's suppose we want to create another side for maybe another department. So let's suppose we have lowered your organization when we have some kind of departments, for example, our I T department or R H R, or maybe finance. And usually we want to create for them their specific sites so they can at their their specific content there specifically store libraries and their specific pages. For example, let's suppose we have these three theater structure and we want to somehow many treat on the top. We will have our roots side where we will share the information across all these three departments. There should be some news from our CEO or simply our shared news, and under this route site, we create free subsides each for our department, so one side will before I d. Second sight will be for our HR department and first side should be for our finance department. So we are in our SharePoint route side and do display our subsides or creating your subset . We can go into our site contents and here we have the option subsides. We can already see that I have created some free subside under this site. So, for example, let's go into finance side and we can see that the euro, his switch, finance, or we can go into our HR side and we can see that in the euro is now slash HR. So it's go ahead and we can create some new subside. And firstly, we want to it some title toe our sites, for example, distinct site. And we must specified our your URL for our side. So we can, for example, at this thing, and we want to choose these teams site template and we can leave these options as they are and we can hit on create. And now we are in our newly created testing site. We can see in the euro slash testing, and we have our side contents where we can have our least or libraries or even pages for this article, our site. And if we go to our roots side, we can see in our site content that it has already our testing site under it. 19. Site templates: so we already know how to create new subsides and how to create content to them. But what? Suppose we have a lot off departments, a lot of projects or maybe a lot off subsides that we want to create. It will be very time consuming too. Create each site and to create each lists and libraries on these new sights. And exactly for these are in SharePoint side templates. So, for example, we create one side and we create all of the content on it. So, for example, we create some lists and libraries on this side, and we cannot also create some pages on this side. And then we saved the site as a template. And from this moment, we can use this template when we want to create that exactly specific side from the standpoint, the new site from the stem played will have all of its contents. So we will have their off least all of our libraries and off our pages. So we are now in our SharePoint route site and, for example, we want to create some sub site which will have already these least or libraries that are on this page. So, firstly, we want to create some such template from this site. This can be done in side settings and here we have the option to save site a set template. And firstly, we want toe. It's, um, final name to our templates of, for example, the stink from light. And we want to specify salmon name to our template. We can add the same so testing template and here we have the option to include content. This simply means when we want to include content, our side template will contain our lists and libraries with files and items already stored in there. If we doesn't, it needs to be include content. This simply means that this side template will include Onley definition off our lists and libraries without our items all files. So for now, for example, we doesn't need to it content to our template. So weekend leave it on check and click on OK, so our size template is now saved and ready to use so we can night on okay. And let's go create some subside from distant plate. So once again, in our side content, we can hit on new and he to subside and we can at some title. So what's upside from template? Once again, we must specify somewhere else. So then late it's upside. And this time we must choose our template. It can be found here in this custom, tough. And here we can see our testing template and we can leave it as it days and we can eat on create. So we are now in our new sub site, created from our template. We can see here in our site content that we have all off our lists and libraries from our template already defined. And once again we can go into our roadside and inside content subsides. We can see our subside from them. Plate is already here. So these were side templates and they are really useful when you want to create a lot off subsides with the same contents, for example, same least sor saying libraries or whatever. But you must remember. Firstly, you must save some site as a template, weight or without content, and then you can create sub side from these templates 20. Site collection: so we know how to create sides and subsides and how to create content to them. But in SharePoint, there are also cite collections. So what is the side collections? Basically, it is a group off sites and subsides. These means when we have a very large company with large structures. Instead, off using only just subsides weaken news site collections, indifference between sites and sights. Collections site collection can be stored in separate database. So, for example, who wants to pick up our SharePoint? We can become only one side collection at a time, and another will be functioning. Or we can migrate only while one side collection to the completely different SharePoint. And so when then So so For most users, it is very abstract term. Because sad collections are created by your SharePoint administrators and for side users, they are almost invisible. And there is, and there is one. He expects that each side collection contains one ruled site reviews in days scores. We have only one side collection, and the very first site where we were creating our lists and libraries. It was this route site. So we are now in my SharePoint, and we are now on this articular site collection. This side collection has its rude wept with these five subsides 21. Hierarchy: so to better understand the SharePoint here are fee. You must realize what our side collections, what are the roadsides and walked out of the subsides. So here we have our pretty much basic SharePoint here. We can see that in our top there is a Web application, for example, Internet. Don't your company go to go under this? We have our side collections. We can have only one side collection, but in very large companies, we tend to separate departments between side collections, not between subsides. Under each side collection, there is one group side which can help and other subsides. It is not necessary to create subsides in route sides, but we can have multiple subsides in these routes, sides or subsides. We have our list libraries with field items, and we have also Beijing's here. 22. What are SharePoint permissions?: so we already know how to create least through libraries, pages, sides and we have also some basic knowledgeable site collections. But every time you are creating something in SharePoint, you must consider some permission sitting. These means what I want and will be displayed to some users. And what content should user. It's on the edit or only view Ansel. And so so here we have our SharePoint structure, and we somehow want to control access to these sides or items or released or whatever. So Inter Prince there are multiple scopes in our hair. On the top, we have our side collection administrators. These administrators are usually your SharePoint administrators. Under these, there are science provision. So, for example, we have some sites for our I D and another site for our violence department. We should consider that may be for Finance Department edit. Permissions will be granted to finance people, and others should have only rate permissions, undersides, permissions. We can have also our lists and library permissions. So, for example, someone from Finance Department should have edit permissions on may be invoice lists, and others should have only read permissions or no provisions on this particular list. It is really up to how we decide to manage and control your access. Your SharePoint resources under released and library. We can also have specific permissions on items and files. We must consider the inheritance off permissions. These means that basically, for example, if I change permissions for my route site, these permissions will be applied also for it subsides and it's lists and libraries. So here we are in our documents library under my account and right next to it, I have opened these exact library under my distinct account. And let's go and change some permissions for these library. So this can be easily done in our library settings. And here we have the option permission for these documents library. And we can see these library now inherits permissions from its parent, which is our SharePoint site. And we want our testing account to be able only to read files, not tow it or read it to them. So we can stop inheriting permissions and we can simply de lead all permissions and we can grant permissions, for example, firstly for me and here we have our apparition levels. So I want toe full control from these library. And for my testing account, I want tohave only great that emissions. And we can see our permission setting for this library. So if I go back to these library, I can see I can create, upload or edit files. But under my testing account, I can only breathe items I cannot delete them or edit them or create new files to these library. 23. Permission levels: so we now know how to set permissions, and there are multiple levels that we can set to our users or maybe our groups. So first of all, there is a full control. It is basically all permissions that you can imagine. You can create new sides, delete sides, great new least great your libraries, edit pages and so on. Anto Under these is designed permission level you can create and at least and libraries or pages, but you can create sub sites or sites or change side permissions. Under these are edit permission levels so you can still create and at least or libraries. But do you cannot also create subsides, change side permissions or proof items with contributes permission level. You can create items, but you cannot, for example, create least or libraries. And we totally read professional. Well, you can simply rate items, and you cannot do pretty much anything else. 24. Publishing: So we now know what our SharePoint permissions and what levels are there in Sharper. And let's suppose we have some users that have only rate permissions, and we have other users that have also edit permissions. And let's suppose the user suit edit permissions should see their documents. They are editing wheat there changes. And let's suppose that the users treat permissions should see only the finished documents that hell no mistakes, maybe, and that are properly finished. For this in SharePoint is function called publishing. So one more time. Let's suppose we have some document and we want to. Some users have edit permissions on this document and the other users to have Onley rate operations. And we also want to do the users that have only rates permissions to re Onley finished versions, off document and user sweet edit permissions should be ableto any document without pushing their changes directly to users that have only read. So we are now in my book Humans Leatherbury under my account and, for example, I want to edit some files, make changes to them, so simply work on them. But for some other users, I want toe show only finished versions off my files without mistakes. Maybe so we can once again check permissions for this document library, and we can see I have full control to these library, and my testing account has only read permission level. So I am able to make new files, make changes to them or even deleted them. But my testing account, it's only able to read my files without edit or delete. So let's go back into our documents library, and we must go once again into our primary settings. And here, under burgeoning settings, we can see we are creating our major where's since, But we want to create major versions and minor where's ants that are called drafts. So we want to click on this, and right under these we have our draft item security. This simply means who will be able to see our draft versions. Right now it is Switch on these options, which means any users who can read items will also see our draft versions off our look mint . But let's remember we have our testing users, which can only read our items, and we don't want to show draft versions to him, so we must switch this to this option, and this means that only users who can edit items will be able to see our draft versions. So, for example, our editors we chose edit permissions on our document library. We'll see draft or mine diversions off our documents. But users who have only read permissions will see only major published versions off our documents so we can click on OK and let's go back into our documents library, and we can see that this file, for example, is already in version 10.2. But every switch to our testing account we can see we are only able to see the version 10.0 . This is major published version off this document and 10 point do is minor version or draft version off this document. So, for example, let's make some change. For example, we can get some text to it, and we can exit quick edit that now we have minor version draft version in a number 10 point free, and once again under my testing account, we are only able to see the version 10.0 without the strange is in our draft and, for example, we are already satisfied with this version off this document and we want to push these changes in tow major version so other users will be able to see them. This can be easily done under these three dots. And here on more we have the option. Toe published this document. We can add some comments, do this where is in? So, for example, some minor changes and we can hit unpublished. And now we have published this document to version 11 and undermine this think account. We are now able to see element version off this document with our changes. 25. Simple & basic example: Okay, so we know. Know what our SharePoint libraries lists Bages, permissions or even publishing, So we can now easily build our own custom Internet. So let's suppose where some company with free departments, i d hr and finance This would be our route side where we will share our main information or baby main use from our CEO or SITIO and so on and toe so we can see we have a nice image here and we have nice meetings over the year on, and here we have some important company news that shoot all users. See, we also have some company documents library where we should store some important documents for whole our company. And we have our pages, library or even site contents. So this was our route side that will be shared for all users in our company and let's go to our free departments. So firstly, we can go toe I t department and we cannot see that the I T department has their own own page with a nice image and also there only news and we can see they have some important documents, like Internet manual and sewer. They have also their documents library and today, our pages library and let's look it HR department and we can see HR department has some meetings already planned for them. Or maybe they can at some quick clings. Or maybe some important documents. They can get their own use for their HR team, or maybe customize some image over their team. They also have their the humans library or ages library. So dispose HR department and let's have a look at Finance Department and on Finance Department. We can see some offense diagram or even some weather information and some important documents, and it's once again they can have their only use from their finance team. We can see they have something humans, library over, even pages library. And they have their own site content. And we can, for example, see they hear their own employees lists. So this Waas Finals apartment and we can see we can customize our SharePoint online to our specific needs. We can build sites for our departments. We can build least libraries, set permissions or even built complex pages. It is really up to you how we will be using our SharePoint, how we will customize it and how we will structure it 26. Congratulations :): So this whole SharePoint online, I hope you enjoyed the scores and you already know little bit off SharePoint online. But in SharePoint, there are much, much more capabilities than we have covered in this basic course. So I want you to encourage to take some other my classes or take some classes off my SharePoint colleagues.