Self-publishing CreateSpace POD Paperbacks 4: Word Formatting Part 3 | Brian Jackson | Skillshare

Self-publishing CreateSpace POD Paperbacks 4: Word Formatting Part 3

Brian Jackson, Author/Publisher/Educator

Self-publishing CreateSpace POD Paperbacks 4: Word Formatting Part 3

Brian Jackson, Author/Publisher/Educator

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4 Lessons (23m)
    • 1. Inserting a Table of Contents

    • 2. Formatting Page Headers and Footers

    • 3. Inserting Graphics

    • 4. Snazzing Up Your Pages Before Self-publishing on CreateSpace

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About This Class

Self-publishing CreateSpace POD Paperbacks 4: Word Formatting Part 3

In this class you'll conclude formatting of your manuscript for publication by adding headers and an optional table of contents.  The class concludes with some formatting odds and ends, then you're ready to begin publishing via CreateSpace.  You're almost there, so keep going!


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Brian Jackson



Born in Los Angeles in the middle of the last century, I have always wanted to be a writer. After twenty-five some odd years spent working in the computer industry in the heart of the Silicon Valley, first for Lockheed as a Systems Programmer and later for Cisco Systems as a test tool developer, I managed to retire early and begin my next career as a self-published author.

Along with writing and publishing my own novels I also publish the works of my wife, Melanie Jackson. During the past four years I've published well over 100 books in paperback and eBook formats. Oddly enough this includes eBooks on how to self-publish books and how to create professional looking book covers using the GIMP. I've also recorded and distributed a pair of audiobooks available for purchase on Amazon... See full profile

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1. Inserting a Table of Contents: Hello and welcome back. I've just completed labeling all of my head one chapter headings and have now strolled back to the top of my document. You can see over here in the navigation pane. I now have a full set of chapters all the way through. Epilogue about the author and e books by Melanie Jackson At the very end, all of these are accessible or are formatted as head one headings on our accessible via the navigation pane. Here, I can go directly to any of the chapters, like Chapter 10 here. In addition to adding them to the navigation pane. What we're going to do now is uncertain actual table of contents into our document. Now, the table of contents usually appears right after the copyright page. So we're gonna go here to where prologue is. It goes before the prologue or any of the chapters, and we're gonna type table of contents as a chapter header and will hit return. Now you notice this end entered a head one heading for table contents because we started on the same line with head ones. That kind of shared the formatting. Now we hit return and we get normals here, we're ready to insert a table of contents. Now it's a table. You would think that you go up and do insert just like you would with a table but a table of contents of little difference. It's considered a reference along with indexes and, ah, things like that. So we go to references that menu item and on the sub venue of table of contents. We have a table contents. Now, rather than using any of the automatic type. I always go down to insert table of contents and it gives you a few more options. And what we're gonna do is we're gonna use the default because we want to show page numbers when we want to, right, align the numbers. And I like having dots spacing out from my chapter name to my page number. So we'll go ahead and say, Okay, and here it is. You can see that we have had inserted into our document a table of contents. Now we're seeing some funny characters here, some tabs because we have formatting characters on. But if we flip that off quickly by going toe home and clicking formatting characters, we can see that it looks like a fairly normal table contents, except that the very last chapter is bold in the rest aren't now. You can actually go inform at a table of contents if I don't want that to be bold, and I don't know why it's doing that. I would go select the entire table of contents, and I would turn on bold and turn it off. This will set everything to non bold in my table of contents so I can go on format it now. You don't want to get carried away and formatting your table of contents, and here's why. I mean hand formatting it. If you ever make any changes that change the page numbers over here on the right or insert a chapter that would make a modification to the table of contents, you have to go to the table. Contents hovered over it with your point right click and hit update field to bring your table of contents up to date with whatever changes you made and that will mess up your formatting. Now there. I just updated the pages. If I update the entire table, which means update new chapters and stuff like that in would come my bold last chapter and I'd have to go formatted again by removing bold. I just applied it to everything, will select everything and take bold off. There we go. We're back again. Now The problem is we have to make this modification to the table of contents. I don't know why we have to make in the first place. We have to make it every time that we update the table of contents and we need to do that and we add new chapters or change the page numbering in any way, by adding significant text. Anyway, this is the way to add a table of contents. Notice that the Table of Contents section shows up over here in my navigation bar, and it even shows up in my table of contents if I want to get rid of the table of contents . All I do is I select the whole thing and hit the delete key if it's gone. If I decide that was a bad idea, remember, undo is our friend. I could undo that table of contents back into place. It's up to you is do whether you put a table of contents on a book, your printing or not, I find them to be handy and like to include them. They're optional. So it's your choice is to whether you include them or not. Let's move on to more formatting. 2. Formatting Page Headers and Footers: here we are fresh from our campaign to insert a table of contents and wondering what we might do next. Well, most of the configuration of the document from this point could have applied equally to formatting an e book to formatting a book for print in those. These last three lectures were going to diverge a little bit and get into print specific things, and we're going to begin by putting headers and footers, page headers and footers on each four pages. Now this makes sense in a printed page because well printed pages have pages, so they have headers and footers and we can put a little bit of tax like the name of the book in the name of the author of the top and the page number at the bottom, which is the way that I like to format headers and footers in the way I'm going to show you . Let's see how we do that. We go to the first page of our document, the prologue Well, or we could go to the table of contents and actually, just to show you better, let's go to the copyright page. Okay, This way we can see the first page and the first real page of the text. The title page. In the end, the first real page of the document. And here I'm going to go to insert to insert over here in header and footer we have inserting headers and footers. I'm gonna insert a header. Now it gives you several formats, some of them getting very fancy, as you can see by this one down here, where it has an actual color date that you can include in the header. I am going to pick a somewhat simpler but interesting header here. The blank three columns. This allows media insert the text that will appear in the header, but I'm actually going to get it in a three column format. It'll format that for me. And here are my three columns in the first column. I'm gonna put the name of the book Bad medicine. Now this is being indebted because it's considered a paragraph and we have indentation in on on and paragraph. So I'll just delete that indentation in this case, the center I don't use. So I just put a space there, and then the far right I put the author's name. This is Melanie Jackson in this case, and you can see what it's done is it's left justified. The name of the book and it's right justified the name of the author. It's also put thes way up at the top of the page, and we don't want that at all. What we want is to move this down a little bit from the header. Let's go ahead and here in the position part of it, we could say, How far is the header from the top? What about 0.4 inches? Let's see what that does for us. Um, that's much better. And you can see by going 0.4 inches that were a little ways away from the text of the body of the document as well. What do you wanna bet? We're gonna have to do the same thing on the footer, so it's gonna figure that ahead of time 0.4 inches and press return. Now we've configured the header for our document. You'll notice here that the header well, actually it should appear on the top of this page is well, because we haven't clicked different front page, but it's not there, so we'll Click it anyway. Different front first page. This will keep the header from appearing on the first page of your document. You don't want the head around the title page, so make sure that this is clicked before we're done with header design and we go ahead and click the X to get out. Now, if I ever want to go back and modify the header again, let's say I'm going through my document. The header is going to appear on the top of every page. If there's something I noticed that I messed up on and I just go to it double click and I'm back in header and footer designed mode and I'm modifying my headers and my footers. And if I want to get out of that, I click the X. I'm back again. Now the next thing that I want to dio that someone instead of footer this is also them to the insert and you in the header and Footer section on Lee. I'm not gonna Instead of footer, which would include tax and so on. I'm just gonna put the page number. So instead, on click insert page number and I'll say at bottom of page. It's where the footer is and I'll center it like this. There we go. Now we've got the page number at the bottom of page. Once again, we have different first page clicked, so the first page actually doesn't get the page number, but it does start numbering from there, so the copyright page is considered Page two, and we've already set up our header from the top on our footer from the bottom. It 0.4 inches. So this is good were configured. Well, it's time to close headers and footers and move on to the next format and topic. 3. Inserting Graphics: Welcome back in this lecture, we're going to discuss how to insert graphics into our documents. After all, these are going to be printed documents. And I kind of like a novel or even a textbook obviously has to be illustrated. Um, so we're going to talk about how to insert illustrations, and I think I'm going to begin on the home page here. We're on the title page by clicking here and you notice One of the problems that we have now is that we're reading the document without formatting characters enabled. So I'm going to go up here and click on that backward P and we'll get our editing characters back again. Here we go. Now I can see why things air spaced out the way that they are. I can go here and say that I need another space and I'm about to insert an image. Where would you begin with inserting? That's right. In this case, you would be correct, as opposed to table of contents. When went to references were going to go to insert here. And we have this whole illustration section to consider. I'm going to take you through shapes and leave us homework, figuring out what smart art charts and screenshots are. I think I've actually got the lighter part of the deal here. By sticking to the left hand side of the illustrations sub menu, we're going to insert a picture. Now. I have quite a catalogue year of pictures that I paid for off the net that I can use for various purposes. And one of them that I'm going to bring up right away is, um this is a frontier tail, so why not bring up the picture of a frontier man? Here he is, looking out into the distance is even somewhat gray color. Now he's so big that he's breaking us off into another page. So all we gotta do to resize him now that he's in here is grab one of his corners. Now, notice this. You have two choices when it comes to re sizing. You have these on the sides and the tops. These squares you can grab to resize the image. But if I grab the very bottom and I resize it up, it doesn't maintain the aspect ratio of the image. It squishes it. This is once again where up in the left hand corner, Undo becomes our best friend. We're gonna undo what I just did. Now, if I grab a corner any of the four corners it will resize while maintaining the aspect ratio of the image, meaning that as I shrink the height or the with the with or the height will change to compensate for that. And here we shrunk it it down enough that it actually fits on the page. Let's go ahead. You know how we put blank space in here? That's right. Just hit a return. I think that this looks really nice as a title page to something called Bad Medicine. So this is how a simple way to insert images now what we're gonna do is the most important thing inward. Where words are constantly flowing is the flow of words around images. So we're going to look a inserting images that have texts that flows around it. Here on the title page, there isn't a lot of text of flow around. Let's move down to the prologue. Let's say we wanted a very small image. We're going to use the same image again. As a matter of fact is, it's easy to find left justified here, and we want the text to flow around it Now. It just so happens that after we've configured our document to be six by nine, we configured headers and footers and everything. We are pretty much looking at what we're going to get when it comes to printing. So we can configure word toe look like what? We want it to look like these of the images in the output or the printed result. So here, once again, in certain image, we will pick our rustic frontier individual again, assuming we could find him. There he is. And once again, he is very big. Now we're going to shrink him to something smaller and go appeared the page in which he is now inserted. Now notice the default insertion for an image is to just break the text and kind of a sign of paragraph to the image. We'd like the text of fluid around it. Instead, The way that you do that is hover over the image with your pointer and you right click and you go down to format image. Now on the format image, uh, sub menu, the dialogue menu. What you're going to get is a layout option Here. You get to say, You see, we have by default. The rap style is in line with text. That means break the text. Whoa! Here comes the image, and I'm going to take up the whole line. But notice there other options, like tight. I don't know why you would ever have the image behind text. Maybe as a watermark type of image or in front of texts. These two are rarely used, but Titans Square. And in fact, I prefer tight two square. So I'm going to select that now notice. Once you select this, the horizontal lineman options become available. I can have this text left, aligned centered, right, aligned or the other. Okay, but I'm gonna have it left aligned, and we'll go ahead and click. OK, now, notice how my images left lined and it has text flowing around it. This is exactly what we wanted to insert images. Now the margin on the top here, as far as the space around, the image is a little weak, so I have to drag it down just a tad to get the space that I'm looking for. And there you go. This is the way to insert images and 1/2 text flow around it. Now, if you're creating maybe your memoirs or something like that, you're going to have family pictures. So you're going to be doing this constantly. Used to have lots of image. An image rich document, if you're doing this, is memoirs or some kind of a family thing. Or let's say it's a factual recount of World War Two facts, another excellent book that would benefit from having lots of images in it. So this is basically how to insert images. We can take them. We can insert them, we can have them in line and rather large like we did here on the title page. We can have them smaller and left or just by clicking and going to format, picture and lay out. We can make them right aligned. There we go and everything flows around this right aligned image, your choice. Go ahead and insert your images, dragged them around to get them exactly what you want dragged the corners to resize them. Did you notice this little green thing here that allows you to spin the image at an angle? There we go. It takes up quite a bit a room. When you do that, remember our best run The upper left hand corner is a dio if you make a mistake. And I hope this helps you to understand how to insert images into your document. The last thing that I wanted to mention before letting you go is to make sure that all of your images that you bring in to your document are at least 200 dp I preferably 300 dp I cause you know that the standards going to go up Ah, these air easy to buy off the net It we usually have buying options of ah Web sile resolution which would be about 72 dp I or AIM or print style resolution, which is what we're doing here, which would be 300 dp I usually going to get a fairly high dp I off your camera. If you're not getting the right dp I you're gonna have to use some other you tool to bring it up to the right DP I hear my favorite tool is called the gimp and what I'm gonna do is I'm going to bring you to an image that is blank. And in this image I'm going to show you how to change the DP I Okay, I will go to image scale image and here you notice that it says the size of the image and pixels. But it also says the resolution in DP I this is already 300 dp i If it wasn't, I could type in the new T B. I scale it and go ahead and save the image. So and when you have the option by your images or produce them off the camera in at least 300 dp I resolution. If you don't have that resolution, use a tool like a free tool like the gimp that I just showed you to change the resolution of the the image before loading it into word. 4. Snazzing Up Your Pages Before Self-publishing on CreateSpace: Hello. Welcome back in this lecture, we're gonna talk about how, toe fancy things up a little. Yeah, We got some graphics. Yeah, we got a bold header and so on. But things just aren't fancy enough for me. We're going to begin by fancying up the title headers. It's now so that you can see this real well. I'm going to go back to view page with so that you can see when I'm actually doing here. Now we got this title header actually formatted for 14 point. Now that's a good find or a good size. But what if we took it? And let's look at configuring the chapter headers to be a little fancy? What if I said pro log a little bolder? And what if we took the first p of prologue, what would normally be capitalized and we took it up to maybe 24 point? This is what I call a chapter heading. I think that this looks better than drop caps when it comes to the opening of paragraphs and so on into new chapters. I think that a capitalized P that goes up to once again we're going to 24 point for the first Pee. The rest of it is upper case, but it's at 14 points, so it's gonna be much smaller now. To do this, we've got to go all the way through every chapter heading, which means go here, take this, make it chapter one, and then take the sea and chapter and bring it up. 2 24 Now, after you've done this, you're gonna have some really nice looking chapter headings on your chapters. You could bring in graphics and other things to stands things up. But this is a simple way to stands things up. The other snares up that I wanted to show you had to do with the title page. What about if we picked some fancier graphics than just or rather fancy or fonts than just times new Roman? There is a hole slew of fonts here we could use here when it here's what it would look like if we took the horror bend for bad medicine. I don't know about that. What about in Bookman Old style? Or what about a more 19 twenties style? No, the end of days style. What I encourage you to do is go to your title page and pick a fancy fought for your title . It's not quite as important. In fact, I would really recommend that you keep simple the by and the name of the author but snaps up your chapter title. Let's go ahead and we'll do that. I'm gonna pick Alice in Wonderland and you notice how it gets really small. That's okay. Just select it and up the font size until you get it to something looks reasonable. There we go. So this is just a few pointers on how you might snap as up your title page and leave your copyright page alone. This is supposed to be simple and your, ah, paragraph or your chapter titles.