Scrivener 3 Mastery-- #1 Mastering KEYWORDS [Windows & Mac] | Leisa Eining | Skillshare

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Scrivener 3 Mastery-- #1 Mastering KEYWORDS [Windows & Mac]

teacher avatar Leisa Eining, Writer & Scrivener Enthusiast

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

7 Lessons (16m)
    • 1. Introduction

      1:04
    • 2. Create and Assign Keywords

      4:45
    • 3. Create Keyword Groups

      3:02
    • 4. WINDOWS Import Keywords & Keyword Groups

      1:57
    • 5. MAC Import Keywords & Keyword Groups

      1:51
    • 6. Keyword Color Chips

      1:40
    • 7. Search Keywords

      1:30
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About This Class

30fe03a4

Become a Scrivener 3 Master--One Feature at a Time!

WINDOWS VERSION: You will need to first download the Scrivener 3 for Windows Beta version.  http://www.literatureandlatte.com/forum/viewtopic.php?f=57&t=40621

In this course, you will master using Keywords in Scrivener 3.   You will learn how to:

  • Create and edit Keywords
  • Show keyword color chips on Index Cards
  • Change the size of the color chip on the Index Cards
  • Create Keyword Groups
  • Move Keywords and Keyword groups from one project to another
  • Use Keywords to track characters, places, point of view, etc.

Stay tuned for more Scrivener feature tutorials.  I'm aiming at producing two per month.  I'm working on the next one, hope to have it completed soon.

Meet Your Teacher

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Leisa Eining

Writer & Scrivener Enthusiast

Teacher

Great News! Scrivener 3 for Windows 3.0 was released yesterday (March 22, 2021).  To purchase or upgrade go here.  If you have purchased the original Windows version recently, you will be able to upgrade for free.  If you've had the original Windows version for a long time, you will be able to upgrade for a discount.

Scrivener 3 for Windows is very similar to Scrivener 3 for Mac.  So, most of my Scrivener classes will be applicable to the new Windows version.  After you upgrade to the new version, be sure to check out my classes. 

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Transcripts

1. Introduction: Hi, I'm Lisa Mining, and I'm going to help you, Master Scrivener. 31 feature at a time. In this class you will be mastering keywords. You learn how to create, edit and assign keywords, create keyword groups, move keywords and keyword groups from one project to another and used keywords to track characters, places, point of view and anything else that you're specific project requires. This is an intermediate level class, so it assumes some familiarity with scrivener. But I do include all of the steps that you can follow. The best way to learn scrivener or any software, for that matter, is to actually follow along with the tutorial on your computer and do the steps shown. So as soon as you're all set up, join me in class. 2. Create and Assign Keywords: keywords are basically the same as tags in other programs, they are a type of metadata that you can attach documents on. Appropriate analogy would be like the physical tags that are attached to clothing, which state the size the fabric used. Washing instructions, etcetera. Keywords are virtual tags attached to a specific file or files. Keywords are useful for tracking, gathering and comparing specific aspects or bits of information. The Project Keywords panel contains all of the keywords available to your specific scrivener project. You can access the Project Keywords panel by selecting the key button in your toolbar. It is not the default, so you will most likely need to first add it to your toolbar. The customized toolbar in Scrivener for Windows was originally in the Tools menu but has now been moved to the bottom of the View menu for both Windows and Mac. Other ways to access the project keywords are by choosing it from the project menu by the shortcut control shift Oh, or under the metadata tab of the inspector in the keyword section by choosing show project keywords. If the inspector isn't open, click on the I button in the toolbar in the Project Keywords panel. To create a keyword, select the plus button at the far left. Enter the name of the key word, and it will automatically assign a color to the key word. But you can change the color by double clicking directly on the color square. Then choose the color you would like to use, either from the basic colors or your own custom color. If you create a custom color, you may want to save it in the custom color section for use in the future. When finished, choose three OK button To delete a keyword or keywords, select them and use the minus sign in windows. You can sort them into alphabetical order by checking the box. Then select click to sort to sort your list alphabetically, forward or backwards. Unfortunately, Mac doesn't have this feature. You can also move the keywords into any order you want by dragging them. The easiest way to assign a keyword is to keep the Project Keywords panel open and drag keywords to files from the keyword panel to the inspector. First, select the file in the binder that you want the keywords assigned to, then dragged the keyword to the keywords section. Another way to assign keywords is directly in the keyword section under the metadata tab of the inspector. To assign a keyword, click on the plus button in the Q word section and type in the keyword you want. If the key word already exists, it will include the correct color that has already been selected for it. But if it isn't already in the project keywords, it will select a random color for it, and it will be added to the Project Keywords panel. So this is another way of creating new keywords. It is best, however, toe always select them from the keywords panel, because if you type the keyword wrong in the keyword section, it will create a new key word with that misspelling. If you delete the key word from the keywords section using the minus button, it only unassigned secured. It does not delete it from the project keywords, and it is still available for use to apply a specific keyword to one or more documents. First select one or more documents in the binder, then highlight the keyword or keywords in the Project Keywords panel and go to the three dots and windows or the cock symbol and Mac and select apply que birds to selected documents, or you can use the same process to unassigned the selected keywords from the selected documents. 3. Create Keyword Groups: you can group types of keywords together under a specific keyword as a container title of the group. For example, if you have keywords for the characters in your story, you can create a character keyword as a group name. I like to give it capital letters to make the container keywords stand out from the regular keywords. If you have already created the keywords, you can highlight and drag all of them into the key word, and it will place them indented underneath the title. If you haven't created the keywords to be grouped yet, you can add them directly under the group title by using the second plus sign, which will place the new keyword indented to a second level. If you keep using the second plus sign, it will move over to the next level each time. So to place more keywords in the second level, you will need to use the first plus sign. You can create groups for characters, locations, themes, topics just about anything you can think of that you need to track or compare. If your story takes place in more than one time period, there could be a key word for each time period, you could have point of view keywords. Or maybe your story has a number of superheroes who don't get all of their powers at once. You could create keywords under the character name, showing all of their superpowers and then add the keyword to the scene in which they first use that power. I use keywords to simply show which characters air in a particular scene. If your story is a mystery with several different aspects of the crime to solve, you could create a keyword for each aspect of the mystery. Think of the game clue. You could have clues that hint at who the villainy is, or clues to where the crime took place includes to the type of weapon that was used. You would also want red herring clues to lead your audience off track. Once you have a number of key word groups, you can collapse them so they don't take up much room, and you can just expand the groups that you're working with. You can assign the keywords by themselves or in groups as we did in the previous video, or if you hold down the all key, you can drag the keyword and its parent keyword together. The only thing is that if you have more than two levels, this will actually move the top level. Also similar to a file path. The easiest method is just to highlight the key words you want and assigned them to the file. 4. WINDOWS Import Keywords & Keyword Groups: if you use specific keywords or keyword groups over and over again, instead of recreating them each time, you can copy the keywords from another project. First, close all other windows except for your current scrivener project, then opened the project, which has the key words you want to use. Right. Click on your task bar and choose show Windows stepped. You may need to stretch them out of it in your current project, Click on your project keyword button or choose show project. Keywords from the inspector in the keyword section do the same for the second project. Drag the keyword or keywords you want from the Q word panel of the second project into the keyword panel of your current project. If you tend to use the same keywords over and over again for multiple projects, instead of trying to find the project that has the key words you want, you can create a keyword library by putting all of your keywords from different types of projects into one scrivener project and name the project keyword library. Then, whenever you need your keywords for a new project, follow the procedure we just did and open the keyword library project file and dragged them from the keyword panel in the library to the keyword panel in your current project. 5. MAC Import Keywords & Keyword Groups: if you use specific keywords or keyword groups over and over again, instead of recreating them each time you can copy the keywords from another project. First, open both projects, then go to window and merge all windows. Click on the tab of the first project and open the keywords panel. Click on the tab of the second project, and you will still see the keywords panel from the first project open now. Open the keywords panel for the second project. You can easily transfer them back and forth from one panel to the other by dragging them across. If you tend to use the same keywords over and over again for multiple projects, instead of searching for the project that has the key words you want, you can create a keyword library by putting all of your keywords from different types of projects into one scrivener project and name the project keyword library. Then, whenever you need your keywords for a new project, follow the procedure. We just did an open the keyword library project file and dragged the keywords from the keyword panel in the library to the keyword panel in your current project. 6. Keyword Color Chips: In addition to seeing the sign keywords in the keyword section of the inspector, you can also view them as color chips in the court word view. If you have the inspector open, you will also be able to see the names of the keywords. Viewing the color chips is not the default, so you will need to first go to the menu and select view Corkboard options. Keyword colors. Now you can see the color chips on your index cards to change the sides of the color chips . Go down to the court board options In the lower right hand corner, the icon looks like four little index cards. Choose how many color chips you want to see on the index card, and that will change the sites of the individual color chips. In addition to assigning keywords in the keyword section of the inspector, you can also assign keywords to the index cards by dragging the keywords directly to the index cards. Another way to view your keywords is in the outline of you. Use the arrow to add the keywords column to the outline. You can either show the keywords themselves or the keyword color chips 7. Search Keywords: using the magnifier glass in the lower right hand corner of the Project Keywords panel, you can search for all the files that have the keywords you have highlighted. First, highlight the keyword or keywords you want to search for in windows left, click on the magnifier glass and select search keywords only if you have two or more highlighted, it will only find files that have all of the key words you're searching for. There could be other keywords assigned to the documents, but they must have. All of the specific keywords were searching for not just some of them. You can search for all the files that don't have any keywords by selecting show documents with no keywords. This could be helpful because it will bring up the files that are missing the keywords, which should be assigned to them. By choosing search all content, you can search for the keywords in your entire project. It will highlight all of the instances of the keyword within the documents files themselves . This will bring up files that are missing keywords that should be there. For example, if you search for a particular character, you can find files that the name is found within the document but needs to have the character assigned as a keyword