Scheduling with MS Project (Microsoft Project) like a Pro! | Ben Moreau | Skillshare

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Scheduling with MS Project (Microsoft Project) like a Pro!

teacher avatar Ben Moreau, All about Life and Projects!

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

43 Lessons (2h 6m)
    • 1. Course introduction

      3:23
    • 2. 010 MS Project quick intro Talking head

      0:33
    • 3. 010 Quick MS project Introduction

      4:44
    • 4. 020 Step 0 Intro

      0:50
    • 5. 020 Step 0 Functions

      13:07
    • 6. 020 Step 0 Functions part 1 Tasks Resource Report and Project

      4:14
    • 7. 020 Step 0 Functions Part 2 View and Help

      1:52
    • 8. 020 Step 0 Functions Part 3 Format

      4:04
    • 9. 020 Step 0 Functions Part 4 Summary

      1:10
    • 10. 030 Step 1 intro

      0:52
    • 11. 030 Step 1 Setting up

      2:16
    • 12. 200 assignment step 1

      1:24
    • 13. 050 Step 2 part 0 intro

      0:32
    • 14. 050 Step 2 part 1 tasks

      4:29
    • 15. 050 Step 2 part 2 milestones

      1:39
    • 16. 050 Step 2 part 3 Task summaries

      2:20
    • 17. 210 assignment step 2 part 1

      2:31
    • 18. 210 assignment step 2 part 2 Grouping of tasks

      1:35
    • 19. 060 Step 3 Intro

      0:39
    • 20. 060 Step 3 Linking tasks

      4:31
    • 21. 250 assignment step 3 Linking tasks

      3:47
    • 22. 070 Step 4 intro

      1:58
    • 23. 070 Step 4 Constraints

      4:01
    • 24. 260 assignment step 4 constraints

      2:01
    • 25. 080 Step 5 intro

      0:08
    • 26. 080 Step 5 Updating the Schedule

      5:11
    • 27. 280 assignment step 5 Update the Schedule

      1:51
    • 28. 090 Step 6 Part 0

      1:09
    • 29. 090 Step 6 Part 1 Format tasks

      4:06
    • 30. 100 Step 6 Part 2 Format bars

      2:38
    • 31. 100 Step 6 Part 3 Export Schedule

      2:35
    • 32. 290 assignment step 6 Format and Print or save

      5:16
    • 33. 299 Part 2 Intro

      0:52
    • 34. 300 Advanced Dependencies

      5:04
    • 35. 300 Advanced Lags

      1:23
    • 36. 320 Advanced Resource Allocation

      3:58
    • 37. 330 Advanced Calendars

      2:20
    • 38. 340 Advanced Timelines

      3:26
    • 39. 360 Advanced Resource Levelling

      4:26
    • 40. 400 Assignment Solution part intro

      1:04
    • 41. 400 Assignment Solution part 2 a

      5:45
    • 42. 400 Assignment Solution part 2 b

      1:50
    • 43. Wrap up and conclusion: Other functionalities?

      4:11
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About This Class

This course will show you how to create a schedule like Project Managers and other pros do using MS project.

The course focus on the key functionality that is used in real life.

Project Managers simply do not have time to build complex projects schedules. Schedules need to be

  • easy to maintain / fast to update

  • easy to share / easy to understand

For this reason Project Managers only use a few (but powerful) components of the MS project functionality.

This course focuses on what knowledge is required to build a solid and usable schedule.

There are 2 main parts to this course:

Part 1 will show you the basic functionality, following by a practice activity for each concept.

In Part 2 we will review some more advanced concepts. There is also a practice activity for this Part.

Have fun!

Meet Your Teacher

Teacher Profile Image

Ben Moreau

All about Life and Projects!

Teacher

Hello, I'm Ben. I am a certified Project Manager, Project Manager coach and a certified Life coach 

I have been delivering as a Project Manager for more than 20 years working for (amongst others) IBM, HP, large Financial companies, Telecom and Government agencies.

I have also mentored and coached Project Managers for more than 10 years in various industries.

My certifications below as Project Manager

- Prince2

- PMP/PMBOK (Project Management Professional)

- Agile Project Management

- MSP (Managing Successful Programs)

 

I am also a Life coach, fascinated by all things related to Self improvement, Self Development and overall being a better human being each day...

 

See full profile

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Transcripts

1. Course introduction: Welcome to the introduction to this course. So as a bit of a background, I have 20-years experiences project manager. You have around ten years experience as a project manager coach. And I have all the current project management certifications. So this course will enable you to create and manage a scheduled using MS Project like the pros. I've worked with a lot of project managers as a program manager or as a coach, or even as a project manager myself. And in this course I've only included the functions that we use. So there are three parts of this course. The introduction will give you a high-level overview of MS project. More like an introduction if you like, for those of you have never even seen it. And also an overview of all the key functionalities. So part one will provide you with a six step process to create a schedule. And so that's the schedule using best practices. So each step comes with practice activity with its answer as a video and a video format. And also has a cheatsheet, a one pager, if you like, to assist you and to really tell you what you need to do. So in part two, we'll introduce you to some more advanced component of MS Project. Some of those actually used quite often and I will stress those. Some are used less often, but I just wanted to put them out there for your consideration. Watch a little bit different in part two, there's only one practice activity that is on the more complex project. And that will include most of the components that we have learned in Part 2. And I have also a quick conclusion where I will stress that, yes, there are some other functionalities in MS Project and why it's often not a good idea to use them. So this course is for beginners who want a practical approach to learning MS project. But as it's focusing on what is really use, that will really enable you to manage a schedule like a probe. Well, thank you for taking the time to watch this short video. If you want to know more, feel free to have a look at some of the previous for this course. The scheduled need to have four key components. It needs to be up-to-date and it needs to be accurate. So that's the two components that we are aware of. But also it needs to be easy to maintain, quick to maintain. And finally, it needs to be easy to share, easy to understand. So the last two components are often permitted. They're often not taken into account when we produce a schedule. But they are critical. Because if you have a very complex schedule with all the software trickery, these bells and whistles. It will make it very hard for you to maintain. It will take you a lot of time for you to maintain, but also for others. As a project manager, you do don't work in silos, you work with others, you have worked with your team. You work with the business, and you work with spears. I mean, if you have to do a project and over because you go on holidays or because you leave the project. Then in module, it should almost be able to be shared by email. If you don't want to spend two hours having to expend them on a scale because I would make the schedule is just too complex. So this is where a project manager professionals and other professionals, they only use the key features in MS Project. 2. 010 MS Project quick intro Talking head: This part here is four, maybe for those who've never seen MS project. So I'll go through the software. I just enter a few tasks. I'll show you how it works. Well, how is the screen divided? And nowadays, if you've already done project management folio wall and you know this basic stuff. Maybe you don't have to do it, but maybe it doesn't hurt if I can get maybe a few minutes of your time. So very quick overview for what we do and then we'll go into a more detailed view of all the functionality. So let's get started. 3. 010 Quick MS project Introduction: Just to give you an idea here, there's free main parts. This is the top part as opposed to it. Call it, there is a timeline part and then there is a bottom of the screen. So the bottom of the screen is split into two components. One component is like a worksheet, like Excel, if you like, where you can actually input data. And the second part of the screen is more visualization part is where you will actually visualize the outcome of your scattering work. So you don't need to take notes. Now, I just wanted to put a very quick project here just to show you what it looks like. Some of you might never have seen Microsoft project, so I think that could be useful. And then I will go through the top of the screen tourist blend some of the key components before we get started in a six step process. So let's say you want to go on holidays and you need to get the approval for your manager and after you need to do the bookings. So just for the preparation of the holy days, let's say you need to get approval from manager first. And your estimate is going to take you around five days to do this. So you just input the task and the duration. No need to take notes. And as, as I was saying, I will go through those steps a little bit later. Then you need to decide on the destination. Maybe do some investigation so that it could take you longer reality 1010 days, those as working days by the way. And then finally, you do the bookings, Pythian, book kings activity, and then you have five days. So Microsoft Project is a product that calculates milestones of a project based on the task that you would input, task duration and task dependencies. So on the left-hand side here, I would input the tasks. And here that would represent the tasks more visual way. So this is a calendar. So you have the date he on top. So that shows you on the calendar here, where are my tasks? And then here you would put a task, ma'am, you wouldn't put the duration. This is calculated automatically. So today we are the 23rd of July. So I have these here calculated OTA automatically and you have the predecessor. So this is where you would put your, your, your, your links, you would lingo task because obviously you cannot do the free at the same time there is, there is some type of dependency between the tasks. And then you can put the resource name. So no need to see how I'm doing this just to show you how it works. And let's say John will do this, Cherry Murray will do this, and then John will do this. So you've noticed, I've, what I've done here is I've just link the task and I'll just allocate it a resource for each one of those. By linking those tasks, I have changed the way the screen looks like. So this is a Gantt chart. So this is way, this is the way the Gantt chart would look like. It's, it's a visualization of this task is being visual visualize here with an end date here. This task here is visualized here with an end date here and then sample that one. So you would have the style that he had 23rd of July, you would have the n debt calculated by Microsoft Project the 19th of August. So that's the purpose of Microsoft project. In a nutshell, if you like, you input tasks, you'd put durations, you input dependencies if you want to. You know, you can also input resources. It's often useful for large projects. And then you can visualize this. So they are, you'll see that there's different ways that we can visualize is a assume any ways. And so, so many components here, it's showing the resource, but you can show so many other components ANY obviously you can have more complex dependencies and, and more complex formatting as well. We look at all these, but what you've seen here is you have a star that you haven't ended. The Stoddard is realized here. The handset is visualized here. If I want to change the amount of day, let's say only need three days here. You just says free days here. And then it calculates automatically everything else. So that brings me to the end of my little project back the tenth of August. So that's it. Follow the view. In the next video, we will show you the top of the screen that I've left alone. 4. 020 Step 0 Intro: Step 0 where, so why do I have step 0 instead of 0? It's just for me a broad overview of the functionality of the software. Obviously not all functionality. But that shows you all the tabs and what the software looks like and sneak preview of what you could do moving forward. But I know that some of you don't really want to go through this and want to go straight into the six steps. So this, this lecture is optional. What you could do actually is if you prefer to go into the practical stuff right away, you could maybe go for the six steps and after come back to this lecture here, and I will have an overview. But I know that some of you want to have also the bird's-eye view before going into the hands-on stuff. So this lecture is for you, and let's get started with step 0. 5. 020 Step 0 Functions: We are back to our previous demonstration project. Now let's go quickly through the top of the screen. So there's tupled screen. Looks very Microsoft like, doesn't it? So there is a file here. Typical Microsoft. You can obviously close. You can export your Microsoft Project into PDF that I show you a better way to do it using the print function here. And you have all the other typical Microsoft and more recent project as being shown here. So no surprises there. Now, there are two key ones that I wanted to spend a little bit more time on. Yoda is is a task and format. So let's go through all of them anyway. So the first one is a task. So the task component focuses more on these part of the screen. You can change your views is plenty of views. So what we select as usually we keep on again shout which is the Gantt is, is the, so this is usually that the default view that we can have. All these is formatting. So you can format your, your task here. And if you want to change the cut-off of the sale, the sale, if you want to link the tasks and we go through this as well. And that's to Macrosoft protect for me needs to be in in automotive manual. Scheduled is when you want to put the date yourself. But in automotives it'll default that we'll be using. And then all the risk we can safely ignore for the time being, maybe with the exception of information. So if you select a task and you click on information, so that will give you more detail on the task. But you have the same outcome if you just double-click on a task like this, Double-click and you have all this and we will review some of those as we go through the steps. So that's for the task component. Now Resource rarely used. If you go for assign resource, for instance, you see the tourist was I put together before I showing here. So that's one way to allocate resource. If you want, you can put all the resource here. And after, instead of just putting them here, you can just sit back then using the drop-down menu. But as you've seen, you know, I can just input the resource directly in here. I can put Robert here instead. And now rubber is automatically part of the assign resources. And we see the three of them here. So that's for the resource assign results. That's certainly one that you would use. I've used liver resourcing in the past. I don't recommend it. My philosophies. I'd like to see what I, what I am doing and this load of automation with this that sometimes can be a bit confusing. The report. That's another one that have never seen in news. So you can create all types of reports if you know, if you want to play around with that, you can. There's one core project. We'll see that the project is not something I recommend. So if you focus just on the key ones, the project information, that's something where you can put some key data about the project you can select. We'll see what the current arrays, but where you can select this data it, so I suppose it's good. It's a good practice to put the study here, so it will shift all the task after the style debt if it is started is in the future. But that's not absolutely critical. The reason we will see this thing is in part two. We will see the, so that's an important one as well as when you want to put days or for, for every one mol of this and the rest you can safely ignore. So project information and Change Working Time or other 2K13 view. So that's another one where you can see all the views that we've seen during the task. So I'll be, I'll be going back to the task just to show you when you clicked on task here you can see all the different types of view that you can have. And it's more or less the same information here. So as you can see, you can, you can, you know, the tasks that you are here. You can select some of the tasks. You can highlight some all the tabs you can filter by some criteria. Could be incomplete tasks, would be milestone summary tasks. So that's something that can be used on, on very large schedules, I would say. But on small schedules are greedy, don't hit it. The advantage of this one that is useful and this is the entire project. I like this one. You just click on this. And what it does is it just more or less shows you all your gun shot using all the length of the right side of the panel. So if I go back to where I was before, just in case you missed it. If you look at this part here and type project that's spread it across magic. There is another one of note here, just another one. It's just what I mentioned here. I'm not sure if you had it, if you're using Microsoft Project here, but sometimes this comes as a default. So it's another view. And we will have a look at it is something I quite like. It's another way to present the task. But I think at the moment we, we are just going through the beginning. So what we do is we just ignore it too. If you go under the few, if you split view and you just can take this and I will remove it altogether. Now we, now we can focus on really what is required for us to get started with this course. Help is a typical helps tiff format is another one. So format, format, a lot of things, so you might not look exactly. I have a quite recent version of Microsoft Project or yours. I don't know if this is part of your question or not, but but all this has been around for ages, so you should have this. So what you can do with these is you can format the text with this part here. And you can format the bath with these thought here. I'll show you, let's say so. You go into textiles here and you can select, the text. Should go there in a minute. So you can select the text. Here. Let's Based on the, on the, on the type of text based on where the text is located. So for instance, here I have the boss and I have some text on the right hand side of the bow. We will see that we can put some other takes on the left, on the top inside. You can go crazy if you like. But for the moment, we only have the resource that is on showing on the right and side of the bar. So if I want to just change the way these Luke's, I click the bar text right? And I can just make it very clear. What I'll do is I'll change the color to red and magic. So you can select specific areas of your screen and then change the text format. Take star with this. There is another format here. So Microsoft is not very generous in what you can do here with the way that the links are being done. So as you can see here, link from this to this task issuing like this, but you can be a bit fancy and just put it like this instead. So that goes like that. If I go back to my layout, where I can do is let's put it back to the way to us. And I can have higher balance. Just put it to 24. So that, that shows you to your boss and that increases these component as well. So that was textile. And now we've just seen layout. This, you can ignore this plenty of Cologne JSON that you can add. So plenty of columns here, but you can add them this way so that doesn't scare you off. But that's, you know, you use like 1% of all adults, maybe, maybe big more than numbered. You can do a lot. Format. So that format is to format the br themselves. So there's two is two ways to do it. If you do emboss dao, then you would format all types of bows. You can select. For instance, this is for the moment we only have task, but when we have summary task, we can select all different summary task. We consider it to all the milestone. But for the moment, let's just take this the task. And if you look at a button that said you were the Kahlo's looks like and what type of texts you can have. So we will see that later on. But just to show you quickly, if I want to change all the tasks. So magic. There's also another way if I double-click on the task, literal Khufu's simple cake. First, a simple click on this task. I go to format bar, this download past Al. Do you again format just to bar. That means I don't want to format all the bus, I would just want to format that specific ones. It gives me something quite similar. And here I can change the color. I mean, you can change all the things that you would see. You can change the pattern, you can change the shape. And that shows you where he would look like. You can change the beginning and the end. But let's keep it simple for the time being. I don't want to overload you with information that is stage. So this is just to give you a brief overview of the format. Then when we go into the assignment in the exercises, then it should be clear for you if you have Microsoft Project. If you, if you don't have Microsoft Project, if you just follow these just out of curiosity, then if you look at recreate videos for each assignment and you'll be able to see how, how I do it gives you an idea of how simple complexities. And then there's no point of having a look at all these. So that just do tend to format. So what it does it change everything with the exception of the one I have manually changed. Let's give you plenty of different colors. Is something that also in closing because I won't mention that again, but that you can take here the outline number. So if you take the outline number, what it does is it provides you, it starts with a numbering here. So at the moment they are all on the same level, so they just went number, but let's say just quickly go in and have created a summary task there quickly. And we subtask and early just to show you the end annotation how it works, you speak like WBS, if you know of heard of WBS. So one, 1.1.2, that is denotation that we'll see later. So that's too close on the, on the format itself. If there is something haven't mentioned, it's because it's, it's not, it's not notices a beginner's course. And I've only mentioned are things that are used quite frequently. So to summarize, fall is very Microsoft like task. This is where actually happens when you can link your tasks and you can provide some nice formatting. And we'll see up at the indentation and IX resource, you can ignore report, you can ignore project is just a couple of key things where you can put the start date of the project here and you can assign the calendars view, you can also ignore for the time being. And then there is format. That format, it's just because I like to play around with the format of the of of of of my scheduled. So otherwise you can do most of the work Just, just with a task here. So that's for a wrap-up of the screen. We've seen the top. We see that the timeline that we have subsequently removed, we see the two parts of the screen. We provided a short example here of, of linking tasks and how habitually look likes and a bit of formatting. Now, I think we're ready to get straight into eats and to go with the first step of creating a schedule. 6. 020 Step 0 Functions part 1 Tasks Resource Report and Project: We are back to our previous demonstration project. Now let's go quickly from the top of the screen. So there's tupled screen. Looks very Microsoft like, doesn't it? So there is file here. Typical Microsoft. You can obviously close. You can export your Microsoft Project into PDF that I'll show you a better way to do it using the print function here. And you have all your other typical Microsoft and more recent project is being shown here. So no surprises there. Now there are two key ones that I wanted to spend a little bit more time on. Yoda is is a task and format. So let's go through all of them anyway. So the first one is a task. So the tasks component focuses more on these part of the screen. You can change your views is plenty of views. So what we selected usually we keep on again shout, which again is the, so this is usually that the default view that we can have. All these is formatting. So you can format your, your tasks here. And if you want to change a cut-off of the sale, the sale, if you want to link the tasks and we go through this as well. And that's to Microsoft project for me, nice to be in in automotive manual scheduled is when you want to put the date yourself. But in automotives it'll default that we'll be using. And then all the rest we can safely ignore for the time being, maybe with the exception of information. So if you select a task and you click on information, so that will give you more detail on the task that you have the same outcome. If you just double-click on a task like this, Right-click and you have all these and we will review some of those as we go through the steps. So that's for the task component. Now Resource rarely used. If you go for assign resource, for instance, you see the tourists was I put together before are showing here. So that's one way to allocate resource if you want, you can put all the resource here. And after, instead of just putting them here, you can just select them using the drop-down menu. But as you've seen, I can just input the resource directly in here. I can put robot here instead. And now rubber is automatically part of the assign resources. And we see the three of them here. So that's for the resource assign results, that's only one that you would use. I've used liver resourcing in the past. I don't recommend it. My philosophies. I'd like to see what I, what I am doing and a lot of automation with this that sometimes can be a bit confusing. The report, that's another one that have never seen in use. So you can create all types of reports if you know, if you want to play around with that, you can. There's one core project. We'll see that the project is not something I recommend. So if you focus just on the key ones, the project information, that's something where you can put some key data about the project you can select, we'll see what the calendar arrays, but where you can select this dotted. So I suppose it's good. It's a good practice to input a started here, so it will, it will shift all the tasks after the style debt if it is started is in the future. Um, but that's not absolutely critical. There is. We will see this thing. It's in part two. We will see the, so that's an important one as well as when you want to put days or for, for every one mole is and the rest you can safely ignore. So project information and Change Working Time or other to K12. 7. 020 Step 0 Functions Part 2 View and Help: View. So that's another one where you can see all the views that we've seen during the task. So I'll be, I'll be going back to the task just to show you when you clicked on task, here you can see all the different types of view that you can have. And it's more or less the same information here. So as you can see, you can, you can, you know, the tasks that you are here. You can select some of the tasks. You can highlight some other tags you can filter by some criteria. Could be incomplete tasks would be milestone summary tasks. So that's something that can be used on, on very large schedules, I would say. But don't mow schedules. I really don't see the, the, the advantage of this one that is useful on this is the entire project. I like this one. You just click on this. And what it does is it just more or less shows you all your gun shot using all the length of the right side of the panel. So if I go back to where I was before, just in case you missed it. If you look at this part here, into a project that's spread it across magic. There is another one of note here, just another one. It's just what I mentioned here. I'm not sure if you had it, if you're using Microsoft Project here, but sometimes this comes as a default. So it's another view. And we will have a look at it is something I quite like. It's another way to present the task, but I think at the moment we are just going through the, the beginning. So what we do is we just ignore it too. If you go into the few if you split you and you just can and take this and I will remove it all together. Now we, now we can focus on really what is required for us to get started with this course. Help is a typical helps death. 8. 020 Step 0 Functions Part 3 Format: Format is another one. So format for much Laurel thing. So you might not look exactly. I have a quite recent version of Microsoft Project or yours. You don't know if this is part of your question or not, but, but all this has been around for ages, so you should have this. So what you can do with these is you can format the text with this part here. And you can format the boss with his fought here. So I'll show you, let's say so you go into textiles here and you can select the text. It should go there in a minute. So you can select the text here based on the, on the, on the type of text based on where the text is located. So for instance, here I have the boss and I have some text on the right hand side of the bow. We will see that we can put some other takes on the left, on the top inside. You can go crazy if you'd like. But for the moment we only have the resource that is on the showing on the right hand side of the bar. So if I want to just change the way these loops, I click the bottom right. And I can, just to make it very clear, what I'll do is I'll change the color, raid, and magic. So you can select specific areas of your screen and then change the text. Format. Take star with this. There is another format here. So Microsoft is not very generous in what you can do here with the way that the links are being done. So as you can see here, link from these stars to these tasks issuing like this. But you can be a bit fancy and just put it like this instead. So that goes like that. If I go back to my layout, where I can do, is Alice Pretty Back to the way it was. And I can have higher balance. Just put it to 24. So that, that shows you to your boss and at, that increases these component as well. So that was textile. And now we've just seen layout. This, you can ignore this plenty of Cologne GSE equity that you can add. So plenty of columns here, but you can add them this way so that doesn't scare you off, but that's, you know, you use luck. 1% of all goals, maybe, maybe a bit more than that, but you can do a lot. And the format, so that format that's to format the br themselves. So there's two is two ways to do it. If you do embossed dao, then you would format all types of bows. You can select. You know, for instance, this is, this is for the moment we only have task, but when we have summary task, we can select all different summary task. We consider it to all the milestone. But for the moment, let's just take this task. And if you look at the bottom that said You, Biao Kahlo's looks like and what type of tests you can have. So we will see that in literature on there just to show you quickly if I want to change all the tasks. So magic. There's also another way if I double-click on the task with a little goofy to simple cake first, a simple click on this task. I'll go to format bar, this download boss doll. Do we again format just to bar? That means I don't want to format old boss. I would just want to format that specific ones. It gives me something quite similar. And here I can change the color. You can change all the things that you would see. You can change the pattern, you can change the shape. And that shows you what you look like. You can check the change the beginning and the end. But let's keep it simple for the time being. I don't want to overload you with information that is stage. 9. 020 Step 0 Functions Part 4 Summary: So to summarize, files, very Microsoft like task. This is where Ax and appends when you can link your task. And we'll see up at the indentation and IX resource, you can ignore report, you can ignore project is just a couple of key things where you can put the start date of the project here and you can assign the calendars view, you can also ignore for the time being. And then there is format. That format, it's just because I like to play around with the format of the of the of my scheduled. So otherwise you can do most of the work Just, just with a task here. So that's for a wrap-up of the screen. We've seen the top. We seen that a timeline that we have subsequently removed within the two parts of the screen, we provided a short example here of, of linking tasks and how it should look like and the bit of formatting. Now, I think we're ready to get straight into eats and to go with the first step of creating a schedule. 10. 030 Step 1 intro: So now we are starting our six steps to build a schedule. So remember you have the PDFs at all times. And in this instance I think I have a PDF for most every, every step. So you can double check and confirm visually what, what you are learning. Also after each one of these steps, there is an assignment practice activity, and obviously it's up to you, but I know if you have access to MS. Project, even if you don't, I suggest you do those assignments that there'll be very useful for you. So the first step we are studying now is setting up the workspace. It doesn't take long. But if you just do this free for things that will save you time. So as you move forward, you'll do them automatically, bang, bang, bang, and then you can go directly to the step two. But let's review how this is done briefly. 11. 030 Step 1 Setting up: Step one, set up your working space. First thing we do is when we have these, we look if the formats are okay. So they are, You go to File options. And when you start a new project, you should know if it's going to be a long project or if you're going to be a short project. And you go to the schedule here and you have a squeeze at these durations is entered in days. And it say, yes, we took k, We want to work on to F31 project is fine. If you want to work on the on the two-week project, you might wanna put ours instead. So the duration that the length of the task, we live, we live at day. So for me it was day, so I just leave it at the first thing. Second thing is automation. Why would you default to manually to put, let's put auto. So we have auto there. And then we ensure that we have the key columns visible. I mean, for some reason, you might not see them, but I've highlighted five groups, which is a task itself, which is a duration, the start and end date, the predecessors, and the resource name. So those are the basic task. So if you don't see then is some, something wrong. But what you can do is you can add it here. So let's say you don't, you didn't have the resource. You go down to resource and you add it. So I don't need it. I can remove this column height cullen. It's like Microsoft Excel. So I have my, my six because this is consents to. Finally, as we've seen before, if you have the the timeline here. But let's just try not to have too much clutter on the screen. So we go into the View tab and we tick off the timeline. And voila. So I have my workspace ready. Step ones don't already. We are cruising. Let's go. 12. 200 assignment step 1: So you shouldn't for step one assignment. First we check if the format is okay. We can see directly here we just input any dates. It well, it gives you days. That's okay. Or if not okay. So let me remove that task. I go to File Options, schedule, and I have number of days here. Good. Don automation on I go here directly. Yes, I wanted to automate it. Thank you very much. Don. Key columns visible. We have task, duration, Start-Finish, pretty Sicer, and resource name. If not, just a matter of clicking here and finding it. Let's say you don't have the resource name. You just go there. You find it here, and you add it. To remove it, right-click. Hide. Final step. If you have a timeline, remove it. Timeline is he is going to bother rows. We haven't seen that yet. So what we do is we go in view, we tick off the timeline. And well done. Step one of the assignment is completed. 13. 050 Step 2 part 0 intro: Welcome back to the course. So obviously this is just following a methodology. If you have your own methodology, feel free to follow it and just focus on the MS Project component. But just to let you know, a fan at more efficient, to first list all the tasks, tried to have some key milestones that are important for your, for your team and also for management and also for yourself to keep track on and also to group the task. As we'll see, it's much easier to read a schedule that has group tasks. And also we'll see the importance of that when we have a look at dependencies. But let's get started with step two. 14. 050 Step 2 part 1 tasks: Les, come back, is get started with the step two. So we have our workspace setup now we can go straight into it. So the way it works is if you see this left hand side component here as a spreadsheet table with the headers data where you will be inputting the data. And these will automatically so you cannot input anything on age is just showing you the Gantt Chart, the scheduled date. So let's take an example. So the way it works if we just input the task name here. So we are the i5 columns that we've, or five or six columns, if you, if you count studying finishes as two, where you can start inputting your, your data. So if we take, let's say an IT project where we need to gather requirements. By default. The application takes one day with a question mark. Question mark. That means there needs to be confirmed, but I don't need five days and I want to one day. So Riyadh, I need five days. So it puts the day-to-day automatically based on today's date. We don't worry about predecessor, so that's for the dependencies that we'll see later on. And then we assign a resource. So there's two ways to do this, as mentioned. So one way is just to import it directly into the, So I'm just new project. I'm just going to put Business Analyst here. The other way is we can go into the resource, we can assign resource. So I've already created civil resources there. But also we can input, if it's a result that is not a nice least, we can input the Rousseau's directly in a. So for instance, if I do the, all the task, what do we do? We write design document. Same thing here. I will be putting ten days. And he I will put possess knowledge, but this time I will just select it from the list. So this list through what you have in US and Resource component here and also what you have previously input. So there's two ways to do this. So right, design document. After just put development, their group members put five days. It's put developer. So that's a new resource. And then what do we do? We test test for five days. And we put a tester here. So I will be putting the tester directly in here. So now in our resource list is getting a bit bigger. There is a test there as well. So you can obviously put resource name as opposed to, if you know already that say you can put John here. So now what I have is I have drawn included as well in here. I have John and I have tester here just in case as a tester that I don't know the name yet. And what do we do after the testing we just implement? And I will just say this is only one day for implementation. And who would be doing that? Well, let's say the digital pair will be doing this. And then we get sign-off, get sign-off. And let's say it takes one day and it's a project manager. We do that. We have in put all our tasks here. I'm just going to widen this a little bit so it's all the same size. So we have all our task here. Microsoft Project by default is as put the resource on the right-hand side here. And the length of the task is being represented here. So you have the date here, which is the first data, 20-30 is here. This is the data here. And the longest task is this one finished a Wednesday, The Thief of August. So what I haven't put here now is being represented on these on the side. 15. 050 Step 2 part 2 milestones: He's a milestone, is a point in time where we task is completed. So if I just go back on the top and I say project stout. So that would be a nice stone that and a way to recreate a Muslim is simply by putting 0 as a duration. And we put here project closes and Sen, put 0 days. And that shows a milestone here. What I like to do is I'd like to have a milestone that says Project Start. And I will hard-code here the start date of the project. The other way that we've seen was to go into the Protect here and project information. And you put here a start date. So you can put a start date in the future. And what that does, it is moved everything to the style debt. So what I don't like about this is it's not very obvious when you read a schedule because you need to go there and you say, oh, yes, okay, that was the start of the project. What I like to do is to repeat the date here and habit as a milestone so anyone read the schedule? We'll know the projects Tao that is here. So in order to that, we need to introduce a notion of fourth date. So, so far all the debts have been put automatically. But what you can do is you can force it, it, it's not recommended. But it is actually a good, a good, a good thing to do for just some key. They sat, for instance, milestones. 16. 050 Step 2 part 3 Task summaries: So let's try and group some of these tasks. What do we have? So we have the project starts. We had the gathering of the requirement. What I could do is I could have project execution group here. So I create, for the moment, I don't put anything there, I'll just put project execution here. And because I've noticed that all these task here could be part of the project implementation if you're familiar with project management. And those are tasks that, that 400 project execution. If you are not familiar with this part of project management than, than just sees this as a way to group some tasks. So what I do is I select all these tasks here. I go back into my task tab. And you see these two arrows here. So this is for the indentation. So this is n. Then the task. So what I wanna do is I went and enter that will be Clicking. Now, all these tasks have moved to the right. And now you can see a little a leader half square here, which shows that those are sub-tasks and that becomes a task summary. So what you can do is you can hide all this. And this is just a test summary and all these task are under these. So if we had a look at the right-hand side, what we see is this looks different, that is above that looks different. So that just the default that MS Project has for what he's attack summary. So we just did in me that all these tasks here fall under this grouping here. So we've created some task duration with creative milestone and now we know how to group tasks. So if we want to remove it, you just do this. And what we've noticed is when we've created this task summary, the duration of the task summary is equal to two, the full length that will take us to do all this. We have a rapid for step two already. So we've created tasks. Now in step three, we will be linking them and I will make a little bit more sense. 17. 210 assignment step 2 part 1: Step two of the assignment in putting the tasks without the links are will be cheating. I will be copying the tasks directly from, from the assignment. So we'll do a paste special here. And I just want to text data. This is not very pretty because he still touring the duration, but that will do. So we just input the duration initially five days, ten days, ten days, ten days? Yes. You can automate that. Of course, today's 0.5. days and here one day. So we've done, we've listed the tasks. We have listed the duration. Now there's only one thing to do. So what did we have on the resource? Looking at the assignment sheet, supervisor will get approval from the owners. So who's name? I will have I will input here directly supervisor. And the supervisor will get final sign-off. So supervisor will be doing this one as well. Down. What else? The handyman one would you buy would nails and a lock. Okay. So that's for ND man one. Then I should be able to find him here. Or her ego. What it will do, it will build a defence as well. Okay, so we can also drag it, drag it this way. You put it on a corner like for Excel if you want to. But, and what has really to connect the gate to the fancy, we'll be doing this as well. Okay? And we are left with the handyman to we'll build the gate. Here. I have to write it and demand to. That's it. There's also the note here saying the client name is John two we have a task for john. Jon's task is two. Provide the approval, but the supervisors task is to get the approval from the homeowner. So for the moment, we do not need to have a journal on these because the task is allocated to the supervisor. So that's it. So we have everything as you can see here, there's no links because that's the purpose of the next step. 18. 210 assignment step 2 part 2 Grouping of tasks: So the last thing we can do is to group some task and see if there's some tasks that we could group together. So that will make our scheduling easier and also they will make our project a bit easier to read. So let's have a look if we can group some stuff here. So there's clearly two groups here. So there's, there's a purchasing and as a building. So that's something that we could probably groups. So let's try and do this. So we just put press ent, insert. We can put call that purchases. We select the free tasks. We indent them to the right. And now we have a group core purchases. We insert a task between a two there, we just press Insert and we can say the beard. Now, as I've, as I've inserted it just under this one, it's at the same level of this one. But what we want to do is to work to bring it back, because this is not a subtask. And we select those two here and we take them to the right. Something else we can do is just do them one by one. So take one week to the right than the other one will be to the right. Connect get to fetch us is still part of the build. So we've created our two groups in a way that makes it a bit clearer to read. And it will make the links easier when we get to this. So let's get to the links. 19. 060 Step 3 Intro: Welcome back to the course. So for step three, just a matter of linking tasks, the guideline is we are trying to not have too many links, too many dependencies that would make your schedule very difficult to read and very difficult to maintain. So if you could try to minimize the amount of links. And also in this course, in part one, we've only showing you the finish to start. It's more or less a sequential way to have tasks if possible. So only use these types of links, believe me, but sometime we do have to use other type. So this is why in part two, I'm listing all your other tabs, a finish to finish, start to start, and rights. 20. 060 Step 3 Linking tasks: Let's get started with step three. So step three, we link tasks. Now we have task standalone. There's no dependencies between them and we know that dependency, but we haven't really, yes, put it formally under these, these project. There's two main ways that you can link a task. The most common way is you would select two tasks. So when they are contiguous, what you can do is just silicon task and dragged down. So you just select these two task for instance. And I drag down so they both are selected and I will click on this symbol here, link the selected tasks. And that added mere leak here. The other way to do it is tasks has more or less a number here. So this number here on the left. So these projects that is task number for gather requirements, task number five, projectory kitchen is summary task number six. So what I could do is I could go directly here and I would click on this. And i gives me all the, all the, all the task and I could say, yes, gather requirements. I want to link it to task four. And that's it. End it as it as well. You could have also input the end duties. Also input the number just directly here. So like all Microsoft products, if you want to select two tasks, you can also use the Control key. So I can click on this one, I click on the other one was control key on. I could also select civil ones and just link them all. But I won't do that this time. So we have this one link. So now what we need to do is to link the project execution can only start once the requirements have initial and I'll be leaking these two tasks. So I'll do the drag and adding them. And after, if I forget about the subtask, I go acidic. Sign-off needs to be linked to this and the project closely to beating to this. So what we have here on the, on the right-hand side, we have already, you know, this makes it a little bit more sense. Good practice is to try and only Lee, tasks that are the same level. So in other words, what you don't want to do is for instance, link, gather requirements. We write design document because this is n. So this is, this is good practice, is not always feasible and as you can see, sometimes limiting. But good practices, something always good to bear in mind. And obviously this is a real-life at sometime comes in a way that in my notes as well, if you want to have a look at the resources. So what we have done is we have linked all the task at this level here. Now the task that had been indented haven't linked them yet, but I can in there. So they are all, you know, we are not doing a jar, we're doing waterfall. So they all, they all sequential. So what I can do is I can select the four of them. Click here, and they are being linked and they put the number automatically. Something that is good to know is if you go under the View tab and here you have this entire project here, you click here. And what it does is it puts the gunshot in him all visible older, older gunshot task. Our work is equal. So what have we done? So we've linked everything. So this one is linked to this using the symbol. The business analyst gathering requirement is linked to these tasks here. All these task under the tacit Maria being linked. So do you notice that the project execution summary task as extended, it used to be ten days, now it's 21 days because all the task of being sequentially so it takes longer. And then we have good sign off and we have the project closest day as a milestone. That's pretty much it. So that's how willing tasks, so that we already have done a project more or less. If you've done this. Let's take the next step. 21. 250 assignment step 3 Linking tasks: As do the step three assignment solution. So we have information on the dependency so the owner can be conducted two days from today. So what you could do is you could have a task that is today's long away. And you have the duration for two days. And then you have a milestone and you say owner is back. And these milestones or 0 days. And you link those two. And he ego you what you could have done also is as owner is back without that task and just hardcode the date in two days. But I think that's that's okay because this is today's date you put today's I think law prefer this way. What you can do is add the resource name John, and here he is. So nowhere can start until the approval is provided, of course. So what we do is we link the owner is backwards getting the approval. Once the owner is back five days for the approval and willing the purchases with the approval. And obviously, we cannot start the build until the purchase are complete. So we try, as we said, we try and link only the summary tasks to start with. So on a high level, you have the approval, purchases build. And after you have the sign off, after the build, you have the sine of selected to link them. You go to your view and top project. You had a sanity check here. How does it look? It looks okay. What I would add though is a project clause here, project clause. So 0 day task, which is a milestone and I would link the two. So that would look nice and neat and you would have a completion date there. So now we've done the summary task. Now let's have a look at the individual task under. So here we have byword nails and look. But the instructions tell me that they can be performed concurrently, so I just leave them this way. So what we have is if they can be done concurrently, that there's an assumption that you shouldn't take longer than ten days. I mean, you would think that he or she would buy all the things at the same time. So this is where you have these red people by the way, that they think that these resources is being given too much work. So we just ignore this. But for the bill, they have a couple of things here. First, the gate can be completed in tamber needs to be connected to the fence only after the fence is completed. So the connection can only be done when the fancies completed. So what I do is I'll link those two tasks. And that's the same for the, for the gate. The gate and the Kinect gate to the fence link them as well. So I've linked this task and that task to the completion here. And the reason is that to complete that task you need, you have to dependencies here, these two tasks to be completed initially showing here. And we start at ten and then even. And we knew about that. So we know that the when a build is completed and you get final sign-off. Here we go. So we have everything here in order to do a sanity check. It all looks good. Tack, tack, tack. And that means that the step three is now completed. 22. 070 Step 4 intro: Welcome back to the course. So in step four we add constraints. What are constraints? My definition of constraints is an issue that we know we're going to have for the project. And there's nothing we can do about it. It's more or less something we have to live with for the duration of the project. So a constraint doesn't always impact the scheduled. But I think it's important to have this step to see if we can really put this constraint in the schedule to make everybody aware, yes, we are doing this, but we have this constraint. For instance, you could have a resource and available for the next few weeks, for instance, or until a certain point in time. That's something you can put in your schedule. So you could have a resource that is allocated 100%, but you know that he's not always working on these. So it would be better to put that constraint and only put up, say, 75% of the time. But there are other constraints obviously that you cannot just pull on the schedule. So this one obviously, you can put them aside. So until now, what we have done is we have a very theoretical schedule. Everything works to perfection and in a constraint it's our opportunity to really put some real life factors into it. Like for instance, you could have also scenario could have also is, you know, Today's for an approval to go from execution to implementation of a project, for instance. But this is where you put that, that, that's not really the case in real life. It takes two weeks usually to get someone could tell you yes, for my experience to take two weeks here to get approval. So you wouldn't even need to put this in a, in a scheduled as a constraint and you would add two weeks between the, between the two tasks. So do your best when you are the project, tried to identify all the constraints and if they translate to the schedule, put them here. So this will make everybody aware that yes, we know we have scheduled and it's something we have to live with. But you have been warned more or less. Let's get this done. 23. 070 Step 4 Constraints: Welcome to Step four. Let's set constraints. So set constraints is an optional part. I've included in the resources my iota calls that I have on async project management of encrypted the steps to put the schedule together. And towards the end, I have a step which is set constraints. So what you do is you, you've done your schedule in an ideal world, this is what your schedule would look like. But at the end you have to think, do I have any constraints? So in part to review some, a bit more complex way to add a constraint with different type of linking and changing the time of the Christmas shutdown period or the likes. But let's assume that he, I have only one constraint. The test day here is not available until, let's say the 15th of September. So you look at your at your schedule, you see the tester here turn, it has to start the 11th of September. So that's a constraint. So what I'll do is I will insert a task here, dusk here, because that's the way I like to do it. And I would put, put, Oops, John, back from leave. And I will put here it is back the 15th of September. Okay. So we're complaint here. It asks me to keep the constraints that test we then start earlier. Yes, this is what I wanted to do, as we've seen before. I've hardcoded a date, so it saying here, yes, this is have coded, this is the data that you have to Her-2. But at the moment it is centrally makes sense because it's, it's put it as 0 as a milestone because it's a standard on dead. But what I want to do is to link John's work to that, to that date. So I will be linking there. So now there is a delay. Now we have the developer here. And then we have a bit of a gap where nothing happens because we are waiting for the tester. And then when Johnny's back, then he can do the tasting. So now what you can see is the job's task as two predecessors. He has the predecessor of the obviously it needs to have the development completed before, before it can start is work and also in IT to be back from leave. So that's, that's that's who we are preferred to do it. Because when you read this, it's clear. What I could have done also is just directly put here into the test task. Bang, change these the dead here, but here, he, I prefer it at its very clear. So that's it. So in part two, we can review different constraints that we can face. But just, just a quick note here. On the task. If you double-click on a task, you see some information here. So it's more or less all that haven't put it, put it a different way. So that's the name of the task. The least of the predecessors are showing here. The resources names are here, if, if any advanced. So that's the start no earlier, that's because I've hard-coded the date. So that's some low touch you can put not on the task. And that's custom fields if you wanna be crazy about it. So and I have put a little note which is not on the task. So that's just, that's just one way to do it. The other way is you select the task and good information, as I was mentioning in the overview. So let's go to the next step which is actually updating the schedule. 24. 260 assignment step 4 constraints: Let's continue with step for the first one is a sign-off is required to start the work. So that's already taken care of. So we can say, well, we have this constraint with that's already managed by our scheduled BioProject here. So if we don't have the sign-off here, then we will not continue. Handyman T2 can only start six days after handyman one. So they are all the ways to do this, but I'm just going to show you a very simple and visual way with using only what we have learned. So when demand two is here. So let's just highlight that demon to. So to be clear, what do we do is we create a new tasks. Is some t naught available to node available and then T two is back. And that's a milestone. So Notre variable for six days and then a milestone. Okay, so what do we do is we've seen that those tasks are not dependent. So it's already under the build. So we have a task and you meant to load available for six days, willing that to the milestone. And he went to his back and then willing the anti men too task a ego. So the way to, I just highlight all that. So to do a bit more visible, those, those data will be different color because it's something that has just been impacted with what had been doing. So that's where it's gonna go away. So the way it shows here is handyman who is a way is a link to a milestone here. And then I'm going to start the work. So that just to show you a very simple constraint that we could have in a project. And that finishes step four. And next we'll update the project assignment. 25. 080 Step 5 intro: Welcome back to the course. Now, let's imagine we've been running this project for a few weeks and we need to update it. And let's have a look at how this can be done in MS Project. 26. 080 Step 5 Updating the Schedule: Welcome back to the course, step five, updating the project. So for the moment we've just imported task, we've linked them. It all works perfectly. But let's say that the project is now an execution. We just would like to provide an update away we added to the project and see if we are on track or not. So if you don't have them, could you add two columns? The first one is called percentage complete. So you go into these columnar, you, you press on this and you just add the column this way. And the other one is called remaining duration. Remaining duration. Here gather requirements. It's if the duration was five days, percentage complete is 0% therefor the remaining duration is five days. Let me change the format of these so we can see it all on the completion date of the project is 23rd of September. Here that bear that in mind. We did the project, let's say the projects dot is completed, so I'll just put 100% here. It gives me a big tick of approval here says yes, this is completed to gather requirements and the business analyst tell me it's 100% completed yet, no problem. And here, business artist, it's me, it's only 50%. So, so what it does is it gives you a big tick over the 100% completed, the ones that are only partially completed. It would just give you this line just halfway through or to the label of completion of the task. So here's 100% or there's a line in sand, it shows you the progress. So we showed you, it's all down. This is showing you only 50%. So normally, as you would know, we cannot do it now because we are, we have put some debts in a, in a future for, you know, for training purpose. But usually you would have a vertical line here showing on the day of today, today's day. Let's imagine that we are the 24th of August. So the software would have a line here. And I would tell you, based on this, you know, this is where you should have been this is where this line should have been on today's debt. So you should have completed up until that point, but now he's beyond that 0.2. That means we're, we're, we, we would be early in that scenario. So what it does, it updates automatically the remaining duration. That's why I wanted to show you this colon as well. When you put 100 here, remaining duration is 0. So that's the first way to update a project. But what you've noticed is, let's say if I go back here and say This is only 0% and this is 20%. It still shows you the 23rd of September here. Even though you could argue and very late, there's only, you know, haven't hardly started. It seals, are you to the 23rd of September. So what you can do instead is instead of updating the percentage completed, you update the remaining duration. What that does is it would, it would impact that data here. Because everything at the beginning of this project has been calculated and we'll put it back to 0 if you like. So you can see everything has been calculated based on the starting date field, the 14th of August. So if I say well, instead of gathering requirements and I've noticed that it would take longer, so I put ten days here. So what it does is it changed your you ended. So it seems good, it seems accurate. But when your project manager working on a project and what you don't want to do is to have the end date of the project changing on a daily basis, beta based on the update of the guise of the team. So this is why I don't recommend changing the S1 on the, on a daily basis. Go with a percentage because he would keep these dead constant here. If you're in a situation where really a task becomes late, you will need sorry to raise a change request. And you would need to save my project is going to be late. But don't do that on a daily basis. So what I would do is I would just leave this one as it is. And I would I would just do the component here. So we'll just put put back to normal and I will just update the percentage complete. And when I really see there's something going wrong, then I will update the remaining duration. So that's how we did projects. And now we have done that. There's only one thing to do is just to publish your project, to show it, to present it at the next step. It's quite important in a way that's going to be your PR. You've, you've done all of these works, then you need to present it in a very professional way. So let's have a look at this. 27. 280 assignment step 5 Update the Schedule: Assignments, Step five, it's update the project. So first thing to do, we know that to a better project, we have two ways, percentage completion or duration. It looks like at the moment they only completed tasks or 50% completion given in percentage. So we can just add a colon, percentage complete if you don't already have it. Several weeks after two weeks, the approval has been given. What does that mean? That means the owner away is completed, the owner is back, is completed, and the approval is completed. So those three tasks are completed. All materials purchased, good work. So 101%, 101%, 100%. And it gives me this. So by the way, the message that you see when it tells me there's a faster way to do it too. I can select them all and do them all at once. But I just, you know, for, for this training, I just wanted to do them one by one so it's clearer. Defense is 50% completed, stood, so the fence is this task here, we just mark it at 50%. So good work. That's a very quick overview of updating task based on the assignment. So what you'll notice is the build that has been recalculated at 32%. That means that the build overall is 42% completed. So when you report back to management, instead of giving the completion of old age, you might wanna say, well, purchase is finished and the build is 32% completed. And then that's enough information from them. 28. 090 Step 6 Part 0: Welcome back to the final step, step six as two components. The first one is to format the schedule and the second one is just to print it. I mean, we don't print more these days. It's more to export it to a PDF that we'll be using. Bear in mind that not a lot of users would have MS project in your company. So you will need to most of the time putting in PDF format to send it across the formatting as we've seen in, in the beginning of this, of this course, I, we're seeing that a scheduled for me needs to be easy to share and easy to maintain. So this is why I like to spend maybe a little bit more time at the beginning when I create my schedule to make it clear and easy to understand. So when I update it, it's faster. When someone wants an update. I can show her very quickly where it is and when I send it across people and understanding faster. It's also good for your time management or the words people come, come back to you and ask you questions all the time. But if you're not into this, there's no right or wrong. Just, you can skip all the formatting path and just look at a pdf and you're down more or less. Okay, so let's do this. And after we move on to part two. 29. 090 Step 6 Part 1 Format tasks: We'll come back to the course Step six. So let's try and make it look pretty. I mean, it's, it's very personal. Some of us like colors over slide to present things a certain way and some are more concerned about the end result, the delivery date. So I'm just gonna give some suggestions. So we've already talked about grouping task logically, which is a good starting point. Removing unnecessary columns that you have to think about your end, your audience all the time is, is my, my audience interested in knowing that John is doing this task? It's for management probably, no, they're probably not interested in it. So that if it's for template meetings, they, they, they would want to know who's doing the task. So that depends on the audience. Avoid technical jargon here. I mean, try and have the task that have a simple name. If it's for your management team. Something that everyone can understand. What you can do is now we've talked about, if we talk about marketing, is you can insert blanks. So you just, you just position yourself on a cell and you just press into it, not insert task. So if you want to insert a task, you, you, you right-click on here and insert task. The huge is you just press Insert on its own. Obviously very short example. But for, for bigger projects that might make it more visible. The coloring is something very, very personal, but what I like to do is, and this is an opportunity for us to review. The format. Component is what we can do is we can format some groups of tasks with the same color for and so there's something I like to do that is not often seen all done, but I like to do it myself. And I will introduce us to the formatting here. So what I would do, for instance, is I'll go there and I put all these tasks and oppressive task here. That's a typical coloring stuff. Suppose here I will put a darker color for this one. Say dark, ooh, this one, instance, one, and all the task and under the same, the same color, that pillar. So this way. And then those back to these, for instance, to do this because for me, when you look at a schedule that is 34 pages long, and several times a day, I can go straight to our won't and I've had good feedback as well. So that's the type of things you can do. So that was using the task shading and coloring here. Now if we go back to the format here, so you can format the text tiles. So the textiles, the way it works is when this gets, so depending on which item that you have. So it could be a critical task, non-critical tasks milestone. You can have milestone on a specific color difference and as you can have the milestone put in red. And what he does is just highlights all the milestones. So it's formatting that is specific for a group of task. But obviously you can sing her out and do your own formatting as, as we've just seen. The interesting thing is also you can format to bath. It takes on the bassy For instance. Here on the right-hand side, we have the resource name. So if we go back to the dark text on the right, which is the resource name, it say you don't want to have it in bold, you just want to have eaten the ETag. And that put it in Italian. So that's for the text style. So you can play around with this. 30. 100 Step 6 Part 2 Format bars: Something else that we can do is format the bow on the right-hand side here. So this two is to do it. So you can either double-click on the bar itself, so that will change the bar on it, that bar, or you can just select the line and put format bar so that we also only format by itself. But you can also do a format bass tiles. So that would format all the bars with the exception obviously of the one that you've already formatted and that will be overwritten. But if we go to the boss doubt format, boss doubt, it gives you the tasks. For instance, here gives you the milestones, the summary, and you can format each one individually. So the task for instance, let's say I don't wanna see these, these blue here. I want instead to see it in the scholar. And I want also. So that was for the coloring. You can trace the beginning of the end of the bow. You can change the text. So at the moment, we have the resource name on the right-hand side. I don't really like it. What I want to see is just the finish time. So you just select your, you consider q o field would finish. And on the left, I want the name of the task. So if you're not sure about which field, let me go through them, require rural them. There's a lot of information. I think the name is quite an intuitive. So when I press OK, now what it does is done, changed the color of the bath. And if put to name task on the left-hand side. So if you don't like this format, if it's too bold and you can go back to the textile this time and change it. So that's something you can do as well. So there's a lot of formatting that is available for you to have a look at. What I found is sometimes when you make this gunshot readable enough, you do not even need the spot. Let's say we go to a steering committee or meeting with management. And they don't want to see all this as long as there's the date and the key tasks, and that's all they are interested in. So this way I think that looks good. You don't even need to show them the spot here. So that's what we'll see now actually, how do we present this? How do we export that? 31. 100 Step 6 Part 3 Export Schedule: So the half my schedule here, I can go into File and I can export it to a PDF because I think the thing is with MS Project is not a lot of people have it in your company. So if you send an MS project like this, you're going to have plenty of MS. Backseat, sorry, can't read your stuff. So you would export it in a, in a PDF here. But a perimeter is a citizen that you format much so it's a bit, the luck of the draw, if you like. What I prefer to do is to do a print and you print it as PDF. So you have chose here and you just print a PDF because I let you at least that, that shows you what your, what your printout would look like. So print Enter, so that gives you some option printing type projects you have the Dead shows you how many pages you want to print at the orientation. This, there's nothing really useful in here. You go to best set up however. And what you can do is you can say, you know, I wanted only on one page for a small project. That's something that can be given. You can do the Stef, obviously. You can change it and portrait, you can change the margins, the headers, the footer. So the footer would give you all these by default. But you know, what? The first thing I do when I print is I just remove it all the time. Because who really wants to know so much detail? I mean, we all know what, what this, what this means on the legend here. It's got I think on his own and you say legend on non. And he removes it. So be mindful of what he's showing here so you can play around with the formatting and just remove some columns or all the likes. So that's something that It's tray are narrow in your try things, try and stretch and add a little bit. So play around with this and go into the print and see what it looks like. And, and I think you're, you're good to go. So we'll see you in the assignment. We'll see some, you know, all the ways. Obviously it's seeing is something very personal. So if, if you, if you happy with the default, you don't need to do anything really. If you're happy with all the formatting, then don't change anything. But I'll show you a couple of examples in any assignment. 32. 290 assignment step 6 Format and Print or save: Welcome to the last step of our assignment, step six of our assignment of part one. So we have a few things to do. We have to change the format and print to PDF. So the first thing that the assignment is asking me is change all the tasks and task summaries to show finish date on the right instead of the resource. Dice is a task. This is a task summary. And we need to change what's on the right-hand side. So as eats, for all, we go to format. We go to style format and Boston, which means it'll do it for all the bath. So we search for task initially. So the first one is task. And on we go to the text. And on the right-hand side, yes, indeed we have resource names and instead, they won't finish date, so we just press Finish. And I should change it for all the tasks. Now all the tasks have the finish date. They also asking that for task summary. So format last dial. Task summary, which is summary here. Same thing, text on the right, fish bank. So now we see also on task summaries, we have the date. So that's for the first bullet, 0.2 bird bones show resource name on the left. Over tasks. We have to go back the format. Last diodes. We go back to the tasks. We go on the text, and on the left we wonder resource name. So the name, if you want to remember the name of the column and just go on the top here. Yes, that's should be called resource name. Which root's name? And hit OK. And now we have all this. So I'm not saying this is a, you know, the best way to put the things, but at least we have some days where I would do instead is I would put maybe the task name. So that's something else that you could do instead, but that was the assignment. So we stick to the, So we've, we've done the first two bullet points. Next bullet point, change all milestone tasks left and side to red. So that's all nice side here. So we know formatting balance anymore. We just formatting these component here. So what we can do is we go on textiles here. I attempt to change. We put Muslim tasks and then red. And then we press OK. And then all the tasks that how milestones have been put to read here. And then they say to format some tasks to your liking. So what we could do amino that's sufficient. But just as a reminder, I suppose you can go here, you can change it to the way you want it. You go, you can put here, what you can do is you can use the Format Painter Venter, sorry, you format he do the same here. We have the project closes here. So that's something also we might want to put this way so we reuse the same here and the get approval here. So we'll go, Alright, so I think that just put it in bold to be consistent. If you want to have the project start here, for instance, textile debt here, a 0. And then you put the SEM, you select this line Format Painter, and you go back here, and then it should be OK. Next we print out two PDFs. It's these. Yeah, wesley, you avoid export because you have less control on the format. So if we go to print instead, so this doesn't look too bad. So we have the project style, we have the project close. We have everything showing. We have all the dates. That looks pretty good. I'm still not a big fan of this, but you know, maybe I could live in for, for the exercise. Let's have a look. Feet to one-page legend. Known. Ok. So that disappears. That's even Cara and a ego. So what we have here now is something reading to move to a PDF. So if we say print to PDF, that would ask you where do you want to log it? And that will be probably the name as well. And then we're good to go. So that was the last step of the assignment for the part one. Now we're moving into the advanced part. 33. 299 Part 2 Intro: So let's have a look at part two now. So I'll be lying if I told you that I never used any of the functionalities of part to some of them are quite useful. Just to name a few. I think that the timeline, as you know, highlight formatting. So that's something I will be using and the resourcing as well. It's rare that you have a project with task only when there's only one person allocated to each task. And obviously the calendar, there are some holidays for the company Y that you will need to use. So part two works a little bit differently about to introduce the functionality first, all sequentially in a row. And then at the end we have this final assignment where I'll give you a schedule that is a little bit more complex, which is an IT software development project, simplified. But where you can apply some of the components are that you've learned. So let's get started with part two. 34. 300 Advanced Dependencies: Welcome to the first demonstration of the advanced, quote unquote component of Microsoft Projects. So for, in part one, we've seen the linking of tasks. So the default linking of task is from start to finish. Now we will be learning other types. So when we link these two tasks, here we go, here, we go there. We link these two tasks. By default. Decision tasks starts when the first one finish. So that's why we call it start to finish. And there is no just bear that in mind here. That's just showing a five. Another way to look at these is you double-click on the task and you go into the predecessor. And what it gives you is the task id here that is linked to these task, which is to task one and finish to start. Now there are several other ways that we can link tasks. Free to be exact. Let's look at them one by one. The first one is finish-to-finish. So in order to demo that, I'm just going to change my example. I'm gonna remove the predecessor. Let's go back to, to, to tasks here. So we have to task one of five days, 13 days, five days, free days. Standard link, go here, one after the other. We've seen this one. The second one is from finish to finish. So how do we do that? We have two ways. We're going to double-click on here and here we put okay, I want to link to the task five. Task five. And when we click on this, we can have a look at other types. So either of these two, we select finish-to-finish and press OK. And now we just want to have the two tasks to finish at the same time. So therefore, this one will know start, we'll wait for two days and after it we'll start in this. So finish-to-finish, There is another way that I mentioned, so let's remove that back to where it was before. Is you just directly, if you know the the acronym five Ff. So five is if you just put five, it's normal one. And if you want to have finish-to-finish, bang, let's have a look at another way. We, the other way to link it is from start to start. So we wanna make sure that those two tasks at the same time. I think this is quite convenient when you have concurrent task that's one Perugia will use the most. And there's all those task handler, task summary, and it does out automatically as we've seen. Let's say you have three or four tasks. You want them all to start at the same time. For instance, you could have here development. And here we have Development brought. You would want us to task to start at the same time you don't want to. Development is DOD and after the support to start three days after all the like. So usually the wood you would have the same duration as well. So same here. You can go here and put five SS if you like. Lets have a look at the last way to link. So in order to review the last dependency type, I'm just gonna give a different type of example because I think it's required for this type of linking. So let's say you have a date that you cannot change. For instance, let's say you have a product demonstration for five days and you set up the meeting with the client and the likes. So that's really set in stone. It cannot change. But you have some dependency to these task. For instance, you have to make sure that all components are ready, but you're not really sure how long it would take. So we have here, for instance, we have five days. So the way you would link those two tasks is you would put the task here. You could take the task from here as well. You select here the start to finish. This is the task that cannot change here. So therefore here there is a dependency that needs, this needs to be finished. Absolutely needs to be finished before this task start. So what the way it works, you work backwards in a way. So let's say you've realized that to reveal this component, you don't need five, but you need ten days now. So you put ten days now. So what it did is it didn't move this one that removed this one all the way back here. So in other words, it's it's it's when you have a you would use it when you have something that cannot change or demonstration or with a client or anything and you know, we cannot change. So you have all these also on your PDF resources. Give you a brief summary of all this. 35. 300 Advanced Lags: Next component we can have a look at and is still more or less related with dependencies is lag. So we can wait for a few days for a task to start. The way it works is a pulling back to the example before we have two tasks here. Start to finish. So this one will start only when this one is finished. But let's say you want to wet when you want to wait for the dust to settle. Once this task is completed, you want to wait a few days for the other one to start. So what you do is you double-click on this. And here there is a lag column that you might have noticed before. So you can select either use these, so we'll just put the number directly, but here I will put two days. So you want to start Task six after task five when it's completed. But you want to wait two days. And when you press OK, it shows you the today's day. So it doesn't start straight away. Wait for today's. Now it works also with a negative. If you put minus free days, for instance. Is that free days before the before the end. 36. 320 Advanced Resource Allocation: Let's review how to change the resource allocation to a task. So I would say within the Advanced, that's something that you would probably use the most. It's very rare that you have only a ritual, fully dedicated and only one result for working on the task. So it's, it's something that who's probably be useful. If we take this example when peeling offense again, sorry guys, but so we buy the material. We build a fence and then we build a gate. So what I've done here, I have those free task linked. Just finish to start normal. And I have as before, the handyman one, buying the material emitting the fence and the handyman T2 building the gate. So let's say we want to change that and we have a colon say, well, sorry guys, on-demand one is only available 50% of the time. So the way to do these c's, we double-click on a task again. And there's also the task information as we've seen, but double-click itself, it's faster probably. And we go the stamp on the resource spot. So we have any man, one assignment owner, we don't care. You need 100% and say, well, he's only working 50% from, you know, from this dead from the fourth of August, say, so what do we do it? We just simply put 50% here. Press OK. It's going to, it's going to send me his usual reminder here. The duration has doubled. Because you only works 50%. The effort was four days. If he works only 50% of the time, then a duration extents. You can also tap it directly in here, but he says it's strange. Symbols and anoxia might take you longer so that the easiest way is to WP come these units, let's say, say back to 70% peak, okay? And adjust the duration automatically. Let's say handyman to, we stuck to do these task here, can come early and helped to buy the material. We have Andy Mann one working these. So we'd ever click on this. We have a look at resource. Have a handyman to hear and demand T2 we added here as well. So you have tourists are 100% and what it does is increase the amount of work, reduce the duration. So we reduce the duration. We could have done it also the other way or just, you know, increase the amount of work. But in fact, this is not what we wanted. We put two guys on a so one can go and buy one type of material. You're the guy can buy something else. And therefore, the overall duration will be faster. And when we look here, we have the two resources showing here. So as always, we can just simply click here and just had another resource on a. So when playing, playing around with resources like these and percentage, you have to be very careful to serve your scheduler beforehand. Because I can very easily mess, mess up your, your, your end debts and rocks and you can get a little bit lost. As I was saying, I don't like to have my milestones and my project edge changing on a daily basis. It's very difficult to manage. I'd rather have a good look every week all their lives, but you don't want to end edge to change every time you go and update Soviet. We've be very mindful with 0s. And this is why in a way, it's good to have, you know, generic role instead of name sometimes where you can leave them for the, for the life of the project. So that's it for the resourcing and changing the subcomponents. 37. 330 Advanced Calendars: Another function that is quite good with MS project is you can put time off. You can put them off for the resources or for everyone working on the project. And this is typical for the Christmas spirit or depending on on where you work, it usually they usually, you know, the we call for the two weeks O4 there's Govan mentioned and down to their likes. So what you do is you go into a know your project tab, you go into tangent working time. And then you can see you can, you know, there's already some calendars. You could be 24 hours night shift or even, you know, Canada to resources. But what you usually do is to use the standard one and you make the change in. You can also create your new kinda IPO if your kin, and then you specify which days are off. So here as an exception. So what I will do is I would go in here and we'll call it, for instance, the Christmas she sat down. And I would say this would be to Christmas, the week before Christmas or the week of Christmas. So we would start the 21st and it will finish 27th. And then I would press OK and I would put that time off. But as an example here, let's put the third of August as well because this is where I am here. So let's see how it impacts my schedule. I would go here. I would say I would say the third of August. August off. That's a two it takes it to automatically. I press OK and bang. So what is done is, is he has added one gray area here. So the Monday is put it as off. And then he has moved everything by one day. So now the definition is 11th of August. So I think now this is pretty good. And this is actually quite often use moderation and you didn't want to start doing that every time someone goes on holidays, you instead you would put you put the holiday of the guy here. So it's very visible for everyone, but for Christmas, so sometimes depending on where you were. So I think this is quite useful. 38. 340 Advanced Timelines: Let's have a look at timelines. So I really like time lost. I think it's a good way to present the heavy project into something a little bit simpler. So I really like this one and I've notice is not often used unfortunately. So for this project here, this is still a relatively small projects, so we might not be very obvious, but we'll have a Luke as part of the exercise of the assignment for Po2, bigger project. And we see how useful it can be. Just a matter to, I think, a finite useful to present maybe to management, to present the steering committees and the likes. It makes you look more professional instead of just dumping these to everyone and they have to work out what it is. So you go into view what we removed at the beginning. I know now I'm asking you to put it back view we had a timeline. So I think the best way to demonstrate its true probably show an example so we can drag things so we take a task the easiest way. There's other ways by their users where you take the task and you drag it here. You see the plus, meaning it's good to go. What else? Get approval? It's, I'll drag this. It's quite fun. You you put it, the purchase, put it there. So what it does is it's more or less shows the key task here and a different topic more in a timeline view when a, when a group or tasks completely put a tick here. So that looks good. Tick here. And this one is obviously not completed. So he just showing the point where it stopped here, it gives you the high-level milestones because I've put them, you can put milestones as well. You can be more granular if you, if you like. And for instance, drag this one. He read he. So it's just, you just put it under. This one might be more explicit. And then you put the gate here. Here's the gate and the right. So you can play around with these. You can changed obviously the way you click on that, you click on the timeline and you click on format. And then you can have, you know, for instance, you can change some components here, for instance, you can put free lines instead that allows you to have more, more line here. You can put a bow level, which is putting a label for each one of the timeline, because you can have several timelines as well on very large project, I found out very useful when you have two large phase and they overlap a little bit to you would have two timelines. You can obviously change the color here of things. You can, for instance, put this one in that color here. What else can you do? You can change the date format. If you want to go crazy. Let's bend you of things you can do. And then when you print, when you select it, you select it. And after you press on print, any, just show you the timeline and you can only bring that. Obviously you need to do some work to make it look prettier than these. But as opposed to when you click here, you go file, you go print. And then I will show you the justice. So we'll print you this. So you can choose which component you print more or less. And that's it for the timeline view. 39. 360 Advanced Resource Levelling: So let's review quickly the resource leveling. So resource leveling, it's Microsoft Project functionality that prevents one resource to be over allocated. When resource be overallocated if it is being used at more than 100%. So for instance, if we take an example here that we had this free tasks here by wooed, by narrowed by log. We had this red man here saying this resource over are located. But we ignore that because we thought, oh, well, the resource is going to buy the free at the same time. So ten days to do all these, it's more than enough. But imagine the scenario whether the handyman comes back to us and say No, no, I need ten, this will reach they are different stores, they are waiting time. So our a10, ten days duration for, for each one of those. And therefore I cannot be overallocated. So what you do is you either put the manure sequencing to avoid the red, the, you know, you go to task and you link them. So therefore, one after the other, after the other. Even if the result isn't exactly do it in any sequence, doesn't matter because you have 30 days now to do this. That's something we've already done. That instead you can let m is projected to eat automatically for you. So you go here and you can either live or the resource itself for a revealed your project. So let's say we want to label your project. We don't want any red person today. It'll all, you press here. So note that there is no actually dependencies here, but what Microsoft Project has done is ensure that this resource is not overall acquitted. So when that resource was over-allocated, MS project moved one of the Rousseaus tasks to the right to ensure that there's no more than 100%. So Microsoft project didn't do, we didn't do the link. So there's no link day didn't link dose task where they just put them one after the other to prevent the over-allocation here. Another example, I don't know if you recall. There was handyman one building the fence and there was handyman to building the gate. So let's say we have a colon and demon to move down, not available anymore. So we thought, well, we're gonna give it all to a handyman one. So handyman one now we have the red men are back and even one is supposed to build a fence and at the same time the gate. So fair enough. So what you can do, you can manually sequence the task or you can leave it to MS Project and say, I want to leave the leader role again. And then bingo. So what MS Project does is select this task at the bottom, moves it to remove the over-allocation here there's no more red man. And I move the task. So it's it's not a bad system. I mean, once again, the challenge is it's not really visual. You cannot really see someone could look at it and say, well what happened? It's how you handle the project to someone and you look at what happened. I just don't understand what it is because we do in resource leveling and is moved mostly everything. So that's a first challenge is this entry to show on the, on the, on here and definitely not on here. The second challenge is when you have a scheduler that is across four or five pages, sometimes you have the need to over-allocate quarter-on-quarter resource. You know that this resource needs to do a little bit of work. He read a bit of work there. And you want to keep it this way without changing the schedule because you know that the resource has a capacity, they can do it, but you just needed to have, to have, to have these to make sure that they remember to do the task. So if you start resource leveling days, for instance, that would mess up your schedule. That would move everything to the right when it doesn't really need to be. So to be used with caution, I would say always backup before you you play with resource leveling as well. 40. 400 Assignment Solution part intro: Welcome to the assignment part of part two. So the project that I have here is a bit more lines, a bit, a little bit more complicated. It, IT, software development simplified. Obviously. It software, the Workman can become quite complex and sometime it's a jar, but this is just waterfall. Just wanted to give you an example where you could put to practice some of the components you've learned in pow2. So don't get intimidated if you've never done IT software development or the likes. It's not really important. As long as you follow the assignment instructions. For each one, it doesn't really matter what the project is about at the end of the day. So I have an MS Project for you available to use. This is although this is the latest version, let me know if you have problems with compatibilities, but in theory you shouldn't. I have also a PDF version of the project. So if you don't have access to MS project yet, you can still practice in evolutionary it. Okay, let's get started. 41. 400 Assignment Solution part 2 a: Let's get started with the Part two assignment solution. So the first bullet point we had is add a business analyst allocated to 20% during the development and support the developer if the developer has any questions. So this is the development phase. So what do we need to do is to add a task, which would be Developer, let's say support. So that will be for the duration of this task, which is 80 Days. And we put the business analyst here, business analyst. And we cooled. Just do this symbol here directly without just going to double-click to put a 20% manually ego. So he just me the usual equation, where do you want me to do that? What we want to do is to keep the duration descend, keep the duration the same. Because obviously the business analyst being in there doesn't make the task in the younger age. Just being there like a team lead as a support for all these task. First bullet point down and one change load testing to eat finish at the same time that cybersecurity. So what I want us to do is you have these two task finishing at the same time. So we just go to the second task, which is the load testing, and we just do it. I'm just gonna do it directly the stamp. And I'm just gonna put 30 ff, which is finish-to-finish. When we zoom. Oops. And when we zoom, we see those two tasks now finish at the same time. So the load tests can start a bit later, but they should be finishing at the same time. So there's a bit of overlap there for the two tasks. At Point is done. Third, bullet point, delay the task implementation in production by two days, two through four sign-off. So implementation in production is showing here task at 34. So what he wants me to do is to delay and will delay the implementation here. And I would add a lag in predecessor. I would add a lag. How many days? Today's Okay, so now it's showing here this is, this would be done after all that task summaries done, and it will have two days in yet. So I just took instead of taking that task, I just took the tsunami task here. Next, bullet point. Chairs are scheduled to reflect and nobody's working on the Fourth of July. So that will depend on your dates on yours, but I will be putting the dates on mine. So where do we go? We go to project, we go to Change Working Time. And the forefoot religious gone for me. So I just have to go to the next year. July the fourth of July. So the forward lie was a Sunday, but if it's too fuzzy, 21 inches, we just want to be off the observed days. So Fourth of July. And we go here and he's giving me the fifth of July so that they will be off and that will be reflected is pushed everything to the right. And the other one down. Change allocation to also sort of getting to the Post Implementation Review to only 20%. Said look, post-implementation review. It's after the implementation, it see its five days duration. There is a conflict here because the business analyst is, is for instance, and I think that they will browse world. So they are working on this full time for five days, which is obviously a mistake, So that needed to be changed. So they might have to attend a couple of meetings, post implementation review meetings and arrive. So 20% is more than enough and five days, that's a full day dedicated, so should be fine. So we go to the results and what we do is we just put 20% to every Lori year, 20% for everybody. But we need to keep the duration to five days. So we go here. Just duration, No, we want to keep the duration the same back here. Okay? So we still have a conflict because one of those is the developer here is 100% for that task that is being run in parallel and 20% here. So I think that's an X to the next breakpoint point here that will fix this was attending the warranty period duration of ten days. So the warranty period is the period during which, you know, we we babysit the system. We have some resources are located after implementation to if the if there are some issues that we can be quick off the mark to fix them. So Business Analyst for the warranty period, 20%, so it's not even there. So I'm just going to add it like this initially Business Analyst, DOM. So we don't want to change the duration. Duration, so the periodicity ten days. But we wanted both of them to be at 20%. We don't want them to just sit at a desk all day waiting for for a problem to occur. So we just put 20, 20% percent and it will be done this way. And then the same old story. Since the duration, no, we're gonna keep the duration the same. 42. 400 Assignment Solution part 2 b: And now for the last task of this assignment, adding a timeline. So we go under the View tab, we click on Timeline. Yes, I wondered timeline. The civil ways to test group timeline. You can either drag the task or right-click and say add two timeline at the bottom. So I just want to have some task here that are not too long and too short. So we'll be sure that for instance, I want to start off Project Milestone here. Startup project. I won't sue planning is five-day, so that might Sure. Paul. So I don't think people would be interested. Instead, I will be doing the design. I will be showing the design. I will be showing the software development. I will be showing the training and testing. That's 40 days, that's where it's efficient. And then implementation, implementation looks like it's going to be, today's going to be a bit too Short. Who is not really timeline wealthy. So I'm just going to show this system is live here. Now software development that looks a bit too long. Can I add some subtask so people at least know what is going on during that period. So we're just going to add configuration, for instance, what health do we have after these coding, the unit testing? Add those two here and then the rework to timeline. Okay, so now we can see the start of the project. People might still ask me, OK, what's happening during that gap and city planning, okay, you on planning into SQL and put the planning year. And that's it. So that gives a high-level breakdown of the task that you can see, you can stack them. So other tasky under subtask number. But our mission is now completion. 43. Wrap up and conclusion: Other functionalities?: So that's it, We're done. You've done the course. So now you might be wondering, am I missing out on something a mama hearing about all these courses where there's tons of functionalities, all these reporting and financing and the light being explained. What I'm gonna do. So let's have a look at other types of functionality that MS project can have. And I am suggesting you do not use unless you are really, you really have to. For instance, the reporting. I mean, when you join a company who's going to, who's going to be interested in your MS project reporting? Who going to say, yes, the company has all these reports are already in place. But there is this Pm here is doing is MS. Project report. Let's use his or her report. Very unlikely. So you would have to fit in, you would have to use the report they do sometimes when they use MS Project Server, they would have some some reports that come out of the of the server and then we'll take some information from your schedule. But this is on a case-by-case basis. You will not be doing your own stuff. So in other words, you will have to learn from scratch using the emitted central finance. I think that I've, I've never, I think it's a terrible idea to manage your finances or even create your finance with MS Project because you need to have every task on the schedule that is one billable and two, that would attract some cost. And x you put 0 cost and relax and it all becomes too complicated. So another example of soil functionality that I'm running away from is, and this is for my personal experience, is there is a function that an ethic now they make it more obvious. That is a function of MS Project where you can link server schedules together. That happened several times. Someone admitting, especially when it's a new program being put together as this ID where violent group or are scalars together? And at the beginning I was very enthusiastic about it, yes, and I was helping in an x, but now, when this happens, I'm just keeping quiet. I don't want to be the negative one in the room. And I just let it go by itself. Usually after a few weeks, everyone forgets about it. If you know, but a scheduler that is very efficiently manage using the merging of MS Project schedule. Please send me a note. I'd like to hear about it. But you know it, if they have the functionality, I'm sure it happens, but from my experience, why do it? When you have several complex projects merging them together. And I just, I just really think it's one very dangerous. And two, I really don't see the benefits. So that's it. So there's other functionalities like everything. The purpose of the schedule was for you to get started right from the start. Forgetting everything else, takes the first six steps. And you've noticed, I'm sure that some of these steps are not even MS project is saved, are more setting up. They are not creating your schedule itself. There are more setups. Just use the basic stuff, make it perfect, reduce the amount of things to be perfect. As Jack Dorsey says, one of method records, you'll see it in the, you know, if, if you take some of my courses, just stick to this. And if you stick to the sixth plus maybe to free from the advanced section, nobody would have anything to say about your schedule.