SAP S/4HANA: Succeed as an SAP Consultant | George Boyle | Skillshare

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SAP S/4HANA: Succeed as an SAP Consultant

teacher avatar George Boyle, Project manager at Accenture

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Watch this class and thousands more

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

52 Lessons (2h 52m)
    • 1. Welcome

    • 2. Understand the different modules in SAP ERP

    • 3. Introduce Enterprise Management

    • 4. How enterprise management works

    • 5. Sales and Distribution | SD

    • 6. Business processes in SD

    • 7. Create a sales order via Fiori Launchpad

    • 8. Create a sales order via GUI

    • 9. Create a delivery and post a goods issue via Fiori Launchpad

    • 10. Create a delivery and post a goods issue via GUI

    • 11. Create a sales order billing document via Fiori Launchpad

    • 12. Create a sales order billing document via GUI

    • 13. Materials Management | MM

    • 14. Business processes in Procurement

    • 15. Business processes in inventory management

    • 16. Create a purchase order for a stock material via Fiori Launchpad

    • 17. Create a purchase order for a stock material via GUI

    • 18. Create a goods receipt by referencing a purchase order via Fiori Launchpad

    • 19. Create a goods receipt by referencing a purchase order via GUI

    • 20. Verify a logistic invoice via Fiori Launchpad

    • 21. Verify a logistic invoice via GUI

    • 22. Production Planning | PP

    • 23. Business processes in Planning

    • 24. Business processes in Production

    • 25. Create Planned Independent Requirements (PIRs) via Fiori Launchpad

    • 26. Display a bill of materials (BOM) via Fiori Launchpad

    • 27. Display a bill of materials (BOM) via GUI

    • 28. Display a routing via Fiori Launchpad

    • 29. Execute the MRP Live Planning Run via Fiori Launchpad

    • 30. Display a stock requirements list via Fiori Launchpad

    • 31. Display a stock requirements list via GUI

    • 32. Create a production order via Fiori Launchpad

    • 33. Create a production order via GUI

    • 34. Confirm a production order via Fiori Launchpad

    • 35. Confirm a production order via GUI

    • 36. S/4HANA Finance overview

    • 37. Integrated modules and systems

    • 38. Organization structures

    • 39. Organization elements

    • 40. Core finance modules

    • 41. Recording Corporate Value Flow I - Purchase to Pay

    • 42. Recording Corporate Value Flow I - Purchase to Pay

    • 43. Recording Corporate Value Flow II - Order to Cash

    • 44. Accounts Receivable Accounting

    • 45. Recording Corporate Value Flow III - Plan to Product

    • 46. Product Cost Controlling

    • 47. Balance Sheet and Profit and Loss Statement

    • 48. Cost Center Accounting

    • 49. Profitability Analysis

    • 50. What's Human Capital Management

    • 51. Understand Human Capital Management

    • 52. Display an Employee Profile and Assign a Position

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About This Class

Master an advanced skillset in the area of SAP business processes foundation to land 6-figure job (*based on Glassdoor statistics) with practical experience during real life examples.

The lectures are designed to be interactive, easily consumable through hands-on and demo-rich formats to give you the whole picture by putting the different function modules together.

SAP Enterprise Resource Planning is an industry-leading ERP system to help more than 80% of fortune 500 companies stay competitive by streamlining business processes, unlocking productivity and exploring insights.

I'm George, and I've been teaching people how to deploy, configure, and use SAP ERP since R/3 came into existence in 1990s.

If you are new to SAP, this course will help you get started, and for those of you who have been around SAP for some time this series can be used to help you expand your knowledge and prepare for the SAP S/4 certificate exam.

In this video series, I break SAP S/4 down for you. Each video is a self-contained discussion of a particular SAP module or feature, like finance, sales, reporting, deployment, analytics and more. And I've tried to be practical in these episodes, too. Each one contains explanations of the topic, and demonstrations for using it.

Topics included:

  • S/4 HANA and ERP overview

  • Fiori

  • Enterprise Management
  • Finance

  • Human Resource Management

Thank you for signing up for this course. The course will always be up-to-date here and nowhere else. I am also available for questions inside the course discussion board.

Meet Your Teacher

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George Boyle

Project manager at Accenture


Hello, I'm George, and I've been teaching people how to deploy, configure, and use SAP ERP since R/3 came into existence in 1990s.

Over 10-year of SAP implementation experience with Accenture and two of the fortune 500 clients has helped me grow into the role of an SAP project manager with a great understanding of what it takes for an organization to get to the top and stay there.

I am absolutely and utterly passionate about ERP and I am looking forward to sharing my passion and knowledge with you! Feel free to contact me on LinkedIn.

See full profile

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1. Welcome: s a p e r p platform helps large businesses streamlined their processes and support each segment off their business from sales to accounting s four Hana is the latest s a p E r P system that runs on their in memory database. To get the most out of S A P s four Hana, you'll want to know what these new features are, how to use him and when to use them. I'm George Boyle, and I've been teaching people how to deploy, configure and use S a p e r p since artery came into existence in the 19 nineties. If you are new to s a P, this course will help you get started on. For those of you who have been around S a p for sometime this Siri's can be used to help you expand your knowledge on prepare for the S a PS four certificate exam. In this video, Siri's I break s a. P s fourth down for you. Each video is a self contained discussion off a particular s a P module or feature like finance sales reporting deployment analytics on bmore. And I've tried to be practical in these episodes too. Each one contains explanations off the topic on demonstrations for using it. I hope you'll join me for my Siri's as I provide you with a variety off ASAP techniques and practices that you can use to help you in your work. 2. Understand the different modules in SAP ERP: the S a P E r P is broken up into different modules that all interact with each other to form a comprehensive solution. There are two types of modules in S A P technical modules and functional modules. Technical modules deal with S A P infrastructure worked on in technical modules will make sure the system runs correctly. Developing or maintaining functional applications is completed in technical modules. Because of this, most S A P end. Users never come in contact with any of these modules will spend most of our time focusing on functional modules. Functional modules, support transactions. Thes airline with business practices. Modules have very strong integration. This means they send information between each other very efficiently on. This is one of S. O. P s biggest strengths. There are many functional modules in S a P. Here are some examples off the most common functional modules. Okay, let's look at a very high level overview of the most important modules. The first group will look at our accounting modules s a P financial accounting includes the general ledger accounts payable and accounts receivable. Next is s a P controlling. This is where profit center and cost centre accounting occur in the new s four hunter. We combined financial accounting and controlling into one module on we just call. It s for finance. 1/3 common module is project systems. This houses project planning project monitoring on project costing functionality. The next group of logistics modules s A P sales and distribution has sales, order processing and shipping ASAP. Materials management module includes purchasing inventory management evaluation. Next s a P production planning includes production, order processing and materials requirement. Planning s a P. Quality management is where incoming in process and final inspections are older and s a pea plant maintenance includes breakdown predictive preventative maintenance functions. Finally, ASAP, Human Capital Management on the human resources area can capture the entire cycle of an employee at a company from a new higher all the way to termination. Besides the typical functional modules, there are many industry specific modules available in S A P as well modules that are industry solutions. Start with I and s. For example, the I s a module is built for the automotive industry, while I s I p m deals with the licensing of intellectual property modules that are financial services related are built for banks and insurance firms. Two examples of financial services modules are F SCM, which deals with claims management on F S I C M, which does incentive and commissions management. So that's pretty much about how we grew different business activities into different modules in S a p r pe. I'll dive into the S for finance in the next chapter. 3. Introduce Enterprise Management: Traditionally, logistics was broken down into different modules. So you've got sales and distribution materials management production planning on then on the sidelines, you have quality management and plant maintenance as well. On a traditional E C C six point. Oh, sweet is made up of this whole portfolio. So you have the accounting, the cost applications on the human resources as well. But logistics is traditionally made up of those modules s four Hana Enterprise management suites to encompass the traditional logistics modules of S A p mostly STM M and P P. But it's transitioning them and moving mawr into business scenarios which are going to a bit more in detail on later, the new enterprise management is broken down. There's procure to play planted produce order to cash on request to service on. All of those are across new devices across new services breaking into new markets. We've had a huge explosion of data over the last few years with S four Hana Enterprise Management. You can use that data efficiently, get reporting much more easily, and it's usable across multiple devices. So it's not just one server in a company anymore. That's the only way you can get your reporting from s four. Hana Enterprise management is acceptable across multiple devices and user friendly across all of them, as well as 400. Enterprise management allows for agile planning the downtime that on premises sweet solutions have. This doesn't happen with s four Hana Enterprise management changes can be major in live operation if starker if the supply goes out of stock and that needs to be reflected immediately, that doesn't need to be any downtime for that. So there's agile planning with enterprise management. Different logistics processes can be simulated so different scenarios can be imagined before they happen, meaning that a client can imagine different scenarios and see what effect that will have on other suppliers or the other areas within that business on Then find a solution for that before it happens. And that means it's proactive rather than reactive. Up to date data is displayed, changes can be seen immediately again, allowing for a faster reaction. And another important aspect is that BookScan be closed at any time with accurate profit and loss. So as a recruitment agency, we obviously speak to the consultants working through its very regularly, and we've had a number of consultants who consistently have a stressful end of month because they're working very hard to close the books. As for harder, enterprise management is looking to change this, to move away from that month end by giving people the option to close the books at any time . And there will be the accurate profit and loss right there and then, so it doesn't need to be a stressful end of month thing anymore. It could be an efficient month over the month run process, rather than having to wait to the end of the month to get things done in time. So how is it connected? S 400 Enterprise management is connected across the whole essay People folio from the Internet of things, devices to big data. It runs on a harder platform, which allows for efficient and simplified data extraction with instant inside. So if Hannah, there's one single source of truth, which means that reporting is a lot more efficient, a lot more streamlined on the clients have access to the data straight away, rather than having to wait for those reports to be generated on. Then it all runs on a fury platform so the quality of the user experiences increased across all devices again, not just that one service sitting in the company. If someone's traveling a lot and needs to do something on their ipads, they have the flexibility to do it because the role based user experiences across all devices. So if you're coming from a traditional logistics background, what would you learn based on your experience? It's quite hard to say at the moment, because of the way that s 400 Enterprise management is being rolled out, as we mentioned before ASAP are moving away from the modular approach and then moving towards the processes approach so you can see procure to pay planted product order to cash on request to service. These are more business scenarios rather than something someone coming in as a sales and distributing consultant. So it might be that if you have 10 years of experience with SD, you might be better placed going in and doing all the cash because that's where your experience lies. But based on our knowledge of what the certification will include, you'll need to be knowledgeable across all of the areas to be an S four Hana enterprise management consultant on it would probably be the case that once you have the certification , you then specialize in one of those areas. But s a PR focusing a lot more on certifications. That putting a lot more importance on certifications to make sure that consultants who claim that they're certified in a topic are certified in the whole area rather than just being an expert in one particular subdivision. In the coming section, I'll help you walk through the most important components in the enterprise management in S four Hana or logistics in E. C. C. 6.0 4. How enterprise management works: okay, it's time to look at logistics. So let's have a look at how exactly logistics works. ID like to show you how you can leverage this flow chart to explain the high level workflow of logistics in a short timeframe, I want to give you a way to understand what's going on within logistics function, so that includes sales, distribution, material management and production planning. So you can decide if you want to learn more about how to improve function knowledge or ACE and S a P job interview. Let's dive right into it to help. You better understand the process. Let's assume you're the general manager of computer manufacturer. At this time of the year, your sales person, Lisa, is making a sales plan for next year. Let's see, in a standard computer memories four gigabits on one of the customers in Lisa's territory wants to order a batch of PC's with a kick a bit memory. In order to seize this opportunity, we've got to customize our standard products so Lisa create a sales order in the sales and distribution module for sales planning purposes. The planner Jenny will process make to order because they've got a known design the bill of material and reading And then the planets could run material requirement planning to calculate the quantities of raw materials. Then the process is gonna flow to material management module and in this module, the demands of raw materials we're gonna transfer to purchase department. The buyer of your company, Mike, who's responsible for making a purchase, will create purchase orders and go ahead and purchase the raw materials from your vendors. Your company inspectors in the quality department will inspect the raw materials that Mike has just ordered on the market when they arrive at the company. After the quality, check the raw materials that meet your standards will be moved to storage locations on the unqualified raw materials will return to vendors that your plan and Jenny will assign tasks to the production lines based on the production line capacity and in the world of S a pay. We call this process capacity planning. Meanwhile, your keeper in the warehouse will also send raw materials or semi finished products to the production lines by shop floor control. Now what? We've done all the routing to make this bunch of computers were gonna deliver quality assurance to the finished goods. The qualified finished goods will be distributed to Lisa's customer on the ones that did and passed. The quality check will be reworked or then scrapped. You is the boss of Is computer manufacturer from a management perspective, what a monitor, the real time logistics status and corporate value flows by an information system and production reports. 5. Sales and Distribution | SD: the S A P sales and distribution module, or s a PSD is the backbone of selling and transportacion of products and services. S A PSD is a logistics module that's used to deal with customer and product related data. Organizations use this data to manage all of the sales ordering, shipping, billing and invoicing of their goods and services. Esty is best visualized when broken into the sale cycle. First, our presales actions were enquiries and quotations are created. Next is sales, where the actual sales orders have created 30 shipping. This is where delivery documents are created and goods are picked from the warehouse. Last is billing, where billing documents and invoices are created. Let's look at a typical sales and distribution process in the system. This is a sales protection in the system. This quote is for a quantity off. Five hours of a service called service material 01 The total amount of $624 on the payment is jeer. On the last day of the month, quotations turn into sales orders and we'll look at a sales order in S a p. In this screenshot, we can see a sales order with a net value. Sales orders are very similar to quotations. You can actually create sales orders with reference to the quotations that are already in the system. This will bring over a bunch of information like the soul to and shipped to parties. So you don't need to re enter that information after sales orders are shipping. Documents have created this. Next shot displays the outbound delivery document. In this screen, we can see the dates where the products are being picked from the warehouse on the delivery date and time. We've looked at our sales quotes, several orders and outbound delivery documents. The final step in this process is building this screenshot shows an invoice with a net value that was built on a certain date. We've had a look at the general sales and distribution process in S A P Each of these steps in the S a PSD module generate transactions in the other modules in S a p. For example, when a sales order is generated, the system does a product availability check in the materials management area to make sure there's actually stopped to be sold at the same time. S a P also runs a credit check for a customer on it runs a tax calculation in the f I C e o modules. 6. Business processes in SD: So in this life, we're gonna learn about the general business processes for sales and distribution for first sales support at this stage that members of sales departments can collect the sales data from different areas, analyze the data and create sales files to make forecasts. Second sales at this stage seller's consent sales intentions to the customer's as an inquiry and then collect feedback from customers as a quotation. Sellers input enquiries and quotations into the system as a reference when a sales order is created. Sales order can adopt information from a quotation or inquiry. Sellers can refer to a sales order to create sales, scheduling agreements or sales contracts. The sellers can also making availability check to see if that material can be delivered according to the customer's requested delivery date, while creating the sales order after the goods delivered. If there any damages will defects, the reversal process will be triggered a za sales return. If the customer just wants to change the damage goods, then a salesman will trigger subsequent free delivery. Sometimes the company wants to promote newly designed goods. The seller's will send samples to the customers without additional charges on this called free delivery and the delivery process. If the inventor recon fulfill the sales order that the sellers noticed the warehouse keepers to pick the goods on, then transport the goods to the customer. This process is carried out based on outbound delivery. Notes on the whole delivery process has a really close relationship with materials management finally billing when goods reached the customer and the customer agrees to receive them. Accountants in the financial department will send the invoice to the customer and create a credit memo on debit memo As accounting documents Management contract reports from the sales information system for further decision making, said a wrap up land sales support sales deliver in building the very basic processes of sales and distribution and in further reading, you can check the most frequently used transaction codes in SD. As always, our editors have selected some further reading in the appendix. Do feel free to check it out, but in our next section we're gonna look at the business process in materials management 7. Create a sales order via Fiori Launchpad: the sales organization 1010 Received a purchase order from customer T C 03 on the customer ordered two pieces of material number TF 103 The customer references s for Joe three on the customer reference date is today from the requested delivery date is tomorrow. So in this demo, we will create with the S a p fury app create sales, order a sales order as a scheduled order and use the sales organization 1010 distribution channel 10 in division 00 So start to create sales order app in group order to cash processing from the S A. P Fury launchpad on you get to the create sales documents, scream now in the order type field and oh, uh, in the sales organization field and 21010 in the distribution channel field until 10 in the division failed in 200 Press enter. You get to the create standard order over fuse screen now in the soul to party field and to t c 03 in the customer reference field and toe s for H 03 in the customer reference date field into today's date on the sales tap page in requested delivery date of the document field and tomorrow's date and present, and confirmed the message with continue in the all lightens area in the material field and a TF 103 in the order quantity field into two. To create a sales order, she's save in the bottom right hand part of the screen. You can see the system message that the standard order has been saved. 8. Create a sales order via GUI: And now you've got the most fundamental knowledge about business processes in S A P sales and distribution. So in this demo will assume that we've got a call from the customer roar edible zero toe order. 10 pieces of material are F 200 on the customer request delivery in two weeks. Let's see how we do that in the e r P system. So from the S a p easy access man, you choose logistics, sales and distribution sales order. Okay, she's create. So we access to create sales order initial scripts and to order type O. R, which is a standard order, and to the sales organization 1000 which is Frankfurt in Germany, and two distribution Channel 10 which is final customer sales and the division Double zero Cross division on Choose Enter. So we access to create standard order overview screen now into sold to party roar a double zero and to customer purchase order number group double zero on shoes. Enter. All right now, the requested delivery date of the document. We're going for August 14th 2015 and again she's answer. You'll see the system pops up a window that says change it Invoice date Billing date is re determined on. That's great, she's continued. Now we enter. Material are F 200 on the order quantity 10 and shoes enter. This screen is the standard order availability control screen, and we click on continue without confirming button to skip it on. She's safe. So the system now displays a message that the sales older 1178 to has been saved with the sales document number, this number appears on the status bar. On the bottom, left hand corner of the order window, we choose exit this'll, exit the screen and then return back to the easy s a P easy access menu. 9. Create a delivery and post a goods issue via Fiori Launchpad: as we've created a sales order for a customer on the customers requested to read eight, the goods are taken from the warehouse on the goods issue is posted. So in this demo, we will need to create an outbound delivery to carry out this process. So we'll open the S A p fury up. Create outbound deliveries from sales orders to create the outbound delivery for the sales order that you have created. So start to create outbound deliveries from sailed orders app in group order to cash processing from the S A p Fury launchpad and you'll get to the create outbound delivery screen on the ship to party failed and t season room three in the shipping point field and 1010 on cheese. Go mark your sales order on Kilic. Create deliveries at the bottom of the screen and you can see that one log has been created . Choose the display log button at the bottom of the screen to navigate to the look and you get to analyze delivery lock screen. Choose the deliveries category. You'll find the document number of the created outbound delivery in the load. Choose home to go back to the S o p Fury Launchpad. Now we're gonna pick the material for the outbound delivery and post the goods issue using the S A P Fury up. Pick out delivery, so start the pick. Outbound delivery happen. That's in group order to cash processing from the S A. P Fury launchpad on into the number of your outbound delivery in the corresponding field. Then press enter on the page outbound delivery screen and sure that you're in the picking process. Step into two Is the picking quantity on press Enter Now choose save in the bottom part of the screen Within the same out of you Geo ready is displayed to completely step Choose post G I on the bottom part of the screen and you can see the system message G I posted. So now choose home and we'll go back to the SNP Fury Launchpad 10. Create a delivery and post a goods issue via GUI: All right, so we just created a sales order. So now I'm gonna show you how to create a delivery document with reference to your customers order and then post it into the system. Then we can verify that the shipping documents were processed by using the sales document flow. So from the S a p easy access menu, we choose logistics, sales and distribution, shipping and transportation. Outbound delivery. Create on a single document. Now we choose with reference to sales order on and to the shipping 0.1000. Remember, the shipping point is Hamburg onto the selection date if needed into the order. And we can use the sales order number that we created earlier this sales. All the numbers should be default, and you can locate in the system by using it four To search for the sales order by the customer purchase Order number group double zero. Choose that on save the delivery. 80014 Double 97 has been created. Okay, great. Let's post the goods issue for the delivery and view the document flow. So this time from the easy access menu, which is logistics, sales and distribution, shipping and Transportacion on post goods issue. Choose outbound delivery. Single document we access is to create the outbound delivery screen and then we cheese. Subsequent functions create transfer order to create the transfer order so the warehouse keepers can pick up the materials from the warehouse now into the plant. 1000 on Choose enter on this screen. We can see them that the warehouse keepers have picked up 10 pieces. According to the livery document required. She's posting on the transfer order has been created successfully. Choose the post goods issue icon for identification. Toolbar on the document will be saved on the posting will be performed. This is indicated by the message in a matter of status bar, so we can now see the message delivery a double 014 Double 97 has been saved. She's document flow and we could see Alvar documents here related to the sales order on and choose exit toe exit the screen 11. Create a sales order billing document via Fiori Launchpad: okay, after goods have been delivered to a customer to fulfill a sales order, we want to build a customer for the delivery on view the documents posted from sales order management. So in this video, we're going to learn how to create a billing document. So I start the APP, create building documents v f 04 and will create the building document with reference to the outbound delivery. And we use the soul to party T Caesar or three selection criteria. All right, so to get started, start to create billing documents. VFW's for app in group order to cash processing from the S A p Fury launchpad and you get to maintain billing, duelist screen and to your soul to party T C 03 in the respective field and click display billing list at the bottom of the screen. So, like the road with your outbound delivery on click individual billing document at the bottom of the screen on the invoice F to create overview of billing items screen. Select the item and she's save at the bottom of the screen to create the building document . You know the number of the creative document is displayed at the bottom of the screen when you can close the maintain building Jew list, Brown's a tap. So next we're going to display the document created by Sales Order Management and view the accompanying accounting document. So start the manage sales orders up in group order to cash processing from the S A P Fury launchpad and you get to the manage sales orders. Scream now in the salt to party field and to T C 03 choose. Go select your sales order. Click the icon on the right side of the item line in the list and your sales order is displayed to display the documents created by sales order management. Choose display document flow. We can see the invoices in document flow, so choose back. Close the display standard order over the browser tab on. Then she is home to go back to the S a p fury launchpad 12. Create a sales order billing document via GUI: when the customers received the order materials. It's time to build them by sending an invoice in this demo, I'm gonna show you how to create a billing document on. Then we can verify that it was created by using the sales document flow. We still use the outbound delivery document created in the previous lecture to create the billing document. So friendly, easy access menu. Again we choose logistics, sales and distribution feeling on billing document now choose, create and will access the create billing documents screen on. We need the document number from the previous lecture. If you remember, that was a double 014 Double mind seven. Okay, cheese. Enter. Now we can check the voice that value. If it's correct, choose save on the document we saved and the posting will be performed. You can see this is indicated by the message in the message status, but she's exit to exit the screen and returned to the S A p easy access menu. Okay, let's display the document flow. So from the easy access menu again, choose logistics sales and distribution billing on billing documents she's display, we access the display billing documents, screen your delivery document number should default so user entries and required and you don't have to enter the document of you Document flow. She's display document flow from the toll that we can see the invoices in document flow. So choose exit to exit the screen on return to the S a P easy access menu. 13. Materials Management | MM: the next module will take a look out is materials management or an M? This is a logistics module that many other modules rely on to keep a supply chain functioning. Materials management ensures that there are always the required materials and stuck. The key benefit of materials management is the way it can help increase productivity and reduce casts by handing materials efficiently for major components of the materials management in S A p r purchasing inventory management, physical inventory on material master data the first major component of the MM module is purchasing. This includes procurement activities like purchase requisitions and purchase orders. Let's take a look at a purchase order in the system. This is a shot of a standard purchase order. We can see the vendor number and the date the order was created at the top. The grid below shows line items off what was ordered from the vendor. The delivery date on the Net price. In this case, it was one piece it costs in money, and it was delivered on a certain date. Inventively, management in the MM module does exactly what it says it manages. The inventor examples here include goods receipts, and internal transfers. Where we moving material from one storage area to another? Let's look at an inventory management transaction in the system. This transaction is called Material Document List. Basically, it shows the movement history off a specific material. In this case, we're looking at the movement off a material. This is all happening at a specific plant number. The column on the Left shows the storage locations on each of the line items shows a movement closely tied to invent Cherie management. We've got physical inventory. This is where physical inventor is documented and we can run special in Venturi processes like Cycle Counts cycle counties where a small sample of inventory in one storage location is counted at a specific time. Let's look at physical inventory in the system. So this is a physical in Venturi document, which shows a physical invent a recount in one plant at the storage location. This plant count date was on one date and it was executed on the other day. Lastly, able to take a look at master data in materials management first, our material master records. They include as many fields about a specific material. Next, our Vandore Master records which Havel the physical and financial information pertaining to a vendor. Finally, we've got purchasing information records, which is basically the marriage between material information on vendor information. 14. Business processes in Procurement: in this slide, we're going to get to know general business processes regarding procurement. So first off purchase requisition of approval. Now, in order to calculate quantities of raw materials, planners and planning departments will run material requirement planning. The quantities of raw materials will be converted to purchase requisition automatically or manually. Secondly, source determination followed by purchase Requisition said Buyers decide the most appropriate vendor based on purchase history in for records of vendor materials. Source list existing contract scheduling agreement according to the company's need. Buyers can also send enquiries to the different vendors on, then buys air able to compare different quotations. Thirdly, purchase order creation now purchase orders can be converted from purchase, requisition or created manually the purchase order. Adopt information from purchase, requisition and quotation. Then the scheduling agreement and contracts are also supported. Next purchase order processing so the purchase order could be printed out or fax to vendors . Next is the order monitoring. If necessary, the system checks the reminder periods and automatically sends reminders to the buyers at the pre defined intervals. The system also provides the opted eight status off the purchase order after order monitoring his goods receipt where housekeepers will confirm the receipt of goods by entering the purchase order number and checking. If the quantity order is sufficient on, we finish up with invoice verification where housekeepers can check if the purchase order invoice material document are all consistent. 15. Business processes in inventory management: all right here. We're gonna learn about invent Torri management. So in venturing, management activities could be divided into three categories. There's goods, receipt, goods issue and goods transfer. So good received first, then when I received from procurement and production. The stock can be managed is unrestricted use block stock quality inspection stock and special stuck. The special stock include consignment vendor parts and sub contract. Secondly, goods issue is the process of moving goods out of the storage location. The detailed processes are staging materials to production line sales, sample inspection and scrap. Thirdly, warehouse keepers move goods along different storage locations. Goods transfer includes transferring company transfer among companies and physical in Venturi variances. The only conceivable material like office supplies and assets are not stored in storage locations in Venturi. Management can also manage these kinds of inventory. 16. Create a purchase order for a stock material via Fiori Launchpad: in this lecture, I will show you how to create a purchase order to get started with purchasing a material. So the warehouse stock of material T are fives. There are three must be replenished. And we all the three under Peter's of material tr 503 for plant 1010 from Supply it T A V 03 We're going to use the S A P fury up to create purchase order advanced to create that purchase order. So start the create purchase order. Advanced APP in group purchase to pay processing on the S A P Fury launchpad. And in the vendor field, we're gonna enter T A V 03 and in the material field T R 503 now in the PEO quantity failed , and 2 300 on. The basic information for the purchase order is completed. Now to create that purchase order on the bottom part of the screen, you just choose the save bottom. The system message pops up, letting you know that the purchase order has been created. Successfully closed the create purchase order browser tab. Now, after creating the purchase order, the purchaser needs to display it and track the whole purchasing process. Now let's display the purchase order we created just now. So we're gonna use the S A p fury APP. Manage purchase orders to select all purchase orders for supply at T A V 03 and your purchasing groups at 03 So start the manage purchase order, happen via group purchase to pay processing on the S A p Fury launchpad and then to supply at T A V 03 And your purchasing group said 03 has filter values. Purchasing group is the actual purchaser in the company. Now, to start that selection, shoes go to display the details of your P O click the purchase order number on. You can see detailed information here for this purchase order. 17. Create a purchase order for a stock material via GUI: suppose you're working in the purchase department and you're asked by the sales department purchased 10 slugs for spiral casing for stock. To get the materials, you'll need to create a purchase order that could be forwarded to the vendor. So here, I'm going to show you how exactly to do that for a stock material. All right. From the s a p easy access man, you choose logistics, materials management, purchasing, purchase order and create She's vendor slash supplying plant known on we access to create purchase order screen and to vendor Baltar stubble zero. If you don't see the details and the head of the purchase order, you can choose expound Header to expand the header area, select the organization data tub. There should be the system defaults, so use a selection shouldn't be required here now into material. R t 100 purchase order Quantity 10. The net price is two euros for each piece and then to plant 1000 now storage location triple 01 she's enter on. She's save. Now we're seeing a system message that the purchase order was created so we can choose exit to exit the screen on return to the S a P easy access menu 18. Create a goods receipt by referencing a purchase order via Fiori Launchpad: after the supply has received our purchase order. The supply will then deliver the goods to us. So we need to receive the goods and put them in our storage locations. So in this lecture, I'll show you how to post the goods receipt for the purchase order. And after posting the purchase order, you can check the material stock and post further goods movements. So we're gonna enter a goods receipt with reference to your purchase order or PIA, and for an easy way to select your P o. We used the S A P fury up my purchasing document. Items posted delivered. Quantity off. 300. Teoh unrestricted. You stock in storage. Location 101 c and we're going to use d Ln 03 as delivery. Okay, start that. My purchasing document items up in group purchase to pay processing on the S a P fury launchpad in the search field and two T R. 503 and cheese. Go now switch from the overview less to the list with purchase orders and select your purchase order. Choose the post goods receipt for purchase, order butter on the bottom part of the screen and entered the delivery note D Ln 03 The storage location is 101 See raw material storage location on. Then we choose the stock type unrestricted use in the bottom part of the screen Cheese post and you can see that the system message material document has been posted successfully. So we choose OK on, then choose home to go back to the S A p Fury launchpad. Now we're going to use the S A p fury up Material documents overview to display the material document and in the material document Go to process flat. So start the material documents overview up in group purchase to pay processing on the S A p Fury launchpad in the material field and two t r 503 and she's got Choose the material document number or the icon on the right, Inside of the item line in the list in the material document, go to the process flow And now you can see the process flow So choose home to go back to the S a p fury launchpad Now transfer the unrestricted use stock of material t R 503 and planned 1010 transfer 150 pieces to storage location ones. Everyone be unrestricted. You stop and the other 150 pieces to storage. Location 101 CIA's blocked. Stuck. We're going to use the S A P fury up, transfer stocking plant and perform all bookings for plant 1010 So start the transfer stock in plant up in Greek purchase to pay processing on the S a P Fury launchpad plant is 1010 Hamburg and TR 503 is material. Choose the button near the unrestricted Use stock quantity in storage location ones Everyone see on choose the button near the unrestricted use stock quantity and storage location. Once there won't be now in the dialogue box, enter quantity 150 150 choose post and you can see that the system message material document has been created. So we choose. OK, now choose the button of the unrestricted use stock wants tea for storage Location 101 c but this time to use the button near the block. Stock quantity in storage location in 101 C and in the dialogue box and a quantity again. 150 and cheese post. And you can see that the system message material document has been created. So we choose. OK, so choose home to go back to the S a p fury launchpad. 19. Create a goods receipt by referencing a purchase order via GUI: Once you've received the shipment for the 10 pieces you ordered in the previous demo, you need a goods receipt to stock for the order. So let's learn how to create a goods receipt by referencing a purchase order back then to the S a p easy access menu and we choose logistics materials management. Invent Torri management goods movement goods receipt for purchase order. Now choose G R for purchase order and my geo on and to the purchase order we created in the previous demo. Now, if you didn't record your purchase order number, you can search for it by choosing and searching on the material field using material number rt 100 and then we choose, execute or enter. Choose the wear tab. Verify that the plant is 1000 and the storage location is triple 01 and then select item. Okay, she's post to post a goods receipt on will receive a system message. The material document has being posted. We could display the material documents from the same transaction that you used to post goods issue and when Geo, by changing the pull down default from goods receipt to display. So she's display. She's execute, then choose actually to exit the screen and we go back and going to the S a P easy access menu. 20. Verify a logistic invoice via Fiori Launchpad: in this demo, we will post it invoice for the purchase order for 300 pieces of material T R 503 which you've created for supply Ta VI 03 So choose the search button on the right hand side, off the head area of the S A P Fury launchpad and in the search field and a T R. 503 and cheese enter. Now go to the list with purchase orders and write down the document number of your purchase . Order for supply TA VI 03 and she's home to go back to the S A P Fury Launchpad. Now we're gonna create with the S A P Fury up. Create supplier Invoice a supplier invoice for the purchase order you found So on the S A P Fury launch blood. Start to create supply Invoice up in group purchase to pay processing. Now you get to the new supplier invoice screen and in the header and to the company code 1010 The transaction is invoice. You don't need to change it. The gross invoice amount is 2320 euros and 50. The invoice date is today's date Posting date is today's date. The references I envy 03 The Invoicing Party is ta VI 03 Now for the item and to purchase order number. The item quantity is 300 pieces. You don't need to change it. The item tax code is V 1 19% in but types domestic. And if you want to check the correctness of your entries at this point, you can choose simulate in the bottom part of the screen. Okay, All entries correct. So to finish the invoice creation cheese post, you can see the system message that the invoice has been posted. Do you want to create a news of Laurean voice? Well, we don't, so we can choose no on. Then just choose home to go back to the S a p Fury launchpad 21. Verify a logistic invoice via GUI: on. Now you've received an invoice for a purchase material. So the next thing you want to do is post it in the system with reference to the purchase order for payment. So there's no how to verify and post a logistical invoice. Okay, so again, from the easy access Manu, we go. Logistics materials management, logistics invoice verification on document entry. Choose M I. R O and to invoice. Um, we enter the invoice date the amount 20 on a tax amount. 1.8. Make sure you get your taxes defaulted to 10%. The reference document category should show purchase order scheduling agreement. So enter your purchase order number, and then shoes enter. The invoice will post if the balance indicators green. Now, if it's red or yellow, you need to contact your instructor. Okay, Cheese post on from the status. But we can see that the accounting document has been successfully created. So choose exit to exit the screen on return back to the S. A P easy access menu 22. Production Planning | PP: Let's look at the S A p production planning or the PP module. This module is used to help plan the manufacturing for sales and distribution of products. S a p p p. Has the ability to handle businesses that have both repetitive manufacturing models where they manufacture products. Stay the same over a long period of time. On discrete production, models basically ordered dates production where the product can change often. Four of the major aspect of the SNP production planning are the billing of materials. Routing is capacity planning on materials requirement planning. Let's look first at the bill of materials. The bill of materials is often called the bomb in A S a. P. It's a complete invent Torri off the raw materials, assemblies and other components needed to manufacturer product. Essentially, a bill of materials is the ingredients list part of a recipe. Let's take a look at a bomb in the system. This is a screenshot of a bill of material for one material coded fast moving. We see that there are three line items meaning there are three components. Each of these components has a different quantity needed to make up the bomb routing Zehr up next. There a description of which operations and in which secrets they need to happen for something to be produced. Greetings are used for scheduling the production off semi finished and finished products. There are also used to calculate the operation cost for a finished product. If a bill of materials is the ingredients list of a recipe. The Routing Czar the step by step instructions of the same recipe in this case to make a product. Let's look at reading in S A P. We'll look at the same product as in the bill of materials coded as Finn. 50. Fast moving. This is a simple routing where there's only one operation called Assembly. This routing tells a lot of information. We have a base quantity, and it's gonna take some minutes to set up the machine and some minutes of labor to complete the assembly operation. Next up, it's capacity planning, which is done to balance the production loads across different work areas, which are call work centers in S. A P. This screenshot displays the capacity evaluation off the assembly Work center plant over a specified date range. If we look at the road highlighted in yellow. In the last column we can see that are remaining available, capacity is a couple of minutes. This is telling us that this work center needs way more work to be done, So this work center is fully utilised. Finally, materials requirement planning. MRP is used to guarantee material availability for production. The key feature of MRP is that when it is run, it will create procurement proposals. It ensures production can happen on it minimizes the cost of holding too much unnecessary stuck. So let's look at MRP in the system. This is a screenshot of a planning result for material. Finn 50 Fast moving. It shows us that we have enough available quantity off this material in the storage location. 23. Business processes in Planning: in this slide, we're gonna learn general business processes about planning. Planning's generally divided into several steps and these steps, maybe, and executed independently of each other. Or they may collaborate. Let's see in the oranges in Net. New company. And it's the first time to make a production plan on manufactured the products mobile phone , PC and tablet first sales and operations planning recipe. S O P. Generate sales plans and production plans Using forecast values and requirements from the sales information system and costing and profitability analysis, sales information system or S I. S. You can display sales information in either graphic or tabular form in costing a profitability analysis. All C o. P. A. Sales volume aims are set on budgets defined to achieve them. The requirements are reflected in the system. Is planned quantities of a product over a given period of time, the requirements of forecast on the basis of historical values but not necessarily created on the basis of a customer requirement. We usually take current stock into consideration, so Orange Company is in that new company. The stock is zero on. We have no need to refer to sales information system or do accosting or profitability analysis. The quantities of forecaster planned as product group on the period of forecast is always one year in this case. From now until the end of the next 12 months, sales persons and production planners worked together to forecast okay, The U S market will produce 1200 pieces of mobile phones, 2400 PC's and 3600 tablets in the Canadian market. They'll be 4800 mobile phones, 6000 PC's and 7200 tablets, mobile phone, PC and tablet, and different categories of Orange company products in the S A P system. We call him different product groups. Actually, we can assign different production quantities to each month and then here we simply allocate the forecast evenly to each month. So in the U. S. Market will produce 100 mobile phones 200 PC's on 300 tablets each month. On the other hand, in Canadian market, they'll be 400 mobile phones, 500 PC's on 600 tablets each month. Alright, Second demand management. Now that the demand management stage sales departments can get sales orders from customers , this functionality is connected with production, scheduling requirement, quantities and dates of finished products and assemblies based on the plans from eso pay are determined If a sales person gets a sales order for 50 mobile phones in the first month in the U. S. Market will input the demand into the S A P system. This demand is derived from the customer side in the S A P system. We also call this demand this independent requirement planning. So in the U. S. Market, we need to produce 150 mobile phones totally in the first month. Thirdly, master production scheduling aims at key parts and finished production. They have a considerable influence on company profits, while the take out critical resources carefully planned with extra attention. It always and cause the production planning of one month and makes it stable and smooth. MPs is an optional step in the planning process in this case, displays the key part and take some critical resources when producing finished products, mobile phones, PCs and tablets. If we have one display, will be able to produce one finished product. If we have 100 displays will be able to raise 100 finished products as we know one device needs one camera. If we have 200 cameras and only 100 displays, we can only produce 100 devices. More cameras are completely useless on display. Production is restricted to finished products, so Orange Company production planner will run NPS for display. Now. The knights key concept in production and planning is material requirements. Planning in the main task of MRP is to ensure material availability that is, to procure the required materials in the correct quantities at the right time. It calculates the requirements of lower level materials, such a semi finished products and raw materials. So Orange Company production planner will run m R P for camera screw and so on. Every day. The output of MRP is either a planned order or a purchase requisition next to the materials requirements. Planning is manufacturing execution, its so called shop floor control, and we'll talk about it in the next section. 24. Business processes in Production: all right. And this session, we're gonna learn general business processes about production. The next steps in the production planning is manufacturing execution. It is so called shop floor control. This describes how we process a production order and there are nine steps in total for shop . Floor control Settlement is part of cuffs. Controlling activity on listing it on the sly just gives us a complete production process. In the process. Chain production order is a central data object because it contains all the data relevant to production such as material master data, B O n routing and cost nater. During implementation, the organizational structures are defined first. After that, the master data is defined. Master data is a term for main reference files of information such as the material master file. All the routing file Master data records remain in the database for an extended period of time on master data is shared across application modules in the S a p E r P system. Of course, master data that's obsolete can be archived. The material master contains all the information on all the material that accompany proc. Yours produces stores and cells. The material master data is used by various business areas. For example, purchasing, inventor management, production, planning, production order, execution and control during integration of data is stored without redundancies. Materials were similar. Basic attributes. A group together by material type This means you can manage your materials according to their business requirements, such as raw material, semi finished material, finished product and so on. You must assign the material tight. When you create a new material, you can create additional company specific material types in customizing. Each user department has its own view of material master record. For example, data that relates to the accounting department is stored on the accounting view on data that relates to materials planning is stored in the MRP View the Bill of Materials, a complete, formally structured list of the components that make up a product or assembly. The list contains the item number of each component together with the quantity and unit of measure bills of material. BLM's contain essential master data for integrated materials management, production control and product costing. The work centuries where an operation or activities carried out within a plant a work center can represent anything is general is a geographic location or specific is a particular machine within a department in a plant work centers used in Rue Tings. They could also be used as a capacity collective for statistical evaluations. Maybe the concept is abstract. Let me give you concrete work center examples, so an automatic lave can be defined as an individual work center. A production line could be defined as a work center. An individual person, such as production worker John Bush could be defined as a work center. The above examples are also some of the works into categories. A routing contains the operations to be formed on their sequence and the various work centres involved in manufacturing item. A routing can include the standard values or times for activities. Such a set of, um processing work centers where the operations are performed, the material components assigned to the operations, any production resources or tools necessary to perform the operation on instructions of what to do. Each operation cost data is defined in the controlling area. We can assign a given value to a production activity, for example, Machine said of his $20 per hour. Then the system computes the plant machine set up cost using typical formulas and efficiency rates. After manufacturing, we can compare actual costs to plant cast. Okay, now you've got to know production order pretty well. Let's look at the production process. The output of production planning is either a planned order or a purchase requisition production orders usually created from planned owners, and we can also create production order manually in the ER pay system by production planner . This step is ordered creation. You must release a production order before you can process it. Releasing a production order means that production planner sends the production orders the production line workers work. Fulfill the production order in the workshop on before you release a production order, you have to make sure that sufficient manufacturing capacity is available and set up the system to check the ability of components on production resources or tools. Of course, you can even specify availability checks to be carried out available to promise calculations per production order. You can also specify whether an order can be released, even though it may have missing parts or production resources. Availability Check for production or that is configurable. Once a production planner has set the order status to released the work of completed production order and bring it to the warehouse as material requisition than the warehouse keeper will issue materials from stock after getting necessary materials. Production workers execute the production order on the production line. When the order is finished, the production workers will send the production to the statistician on the production. Statistician confirms the production order operations to collect important data. Now This is data such as quantities produced, scrap production times on completion dates, completion confirmations, click capacity loads and collect data for production costs. Controlling confirmed labor can be transferred to S A PRP Human Capital Management goods Receipt to stock can be automatically posted when production statisticians confirmed the order or, alternatively, production statisticians could report them in a separate transaction. They can process goods receipts from production directly to available stock to quality inspection. Stock goods Receipt processing generates a credit posting to the production order. The corresponds to the value of the product quantity based on its standard price. S a p r P debits the value of the General Ledger, or G L to the stock account for finished products and credited to a specific revenue account which represents the value of goods produced. You assigned the G L accounts when you set up the system. The final status settlement or the settlement for a production order means clearing the differences between the actual costs incurred on the credits. The autocracy from goods, receipts or the settlement demonstrates the close integration between production and management. Accounting in S a P R P. Normally, a production order is settled when it's completed or before the month enclosing during settlement. You can post caste barriers is toe one or more cost objects. For example, you can post variances due to excessive scrap to a scrap cost collector on various is due to poor performance to a productivity problem. Cast collector. Alternatively, you could simply post the entire variance to invent Cherie. The system posted entry to the G L Price variants account when you work out with standard costing. Okay, that's it for production processes on how it works 25. Create Planned Independent Requirements (PIRs) via Fiori Launchpad: in the following steps, you will create planned independent requirements or P i ours and create demands for the MRP life planning room. And we're gonna log onto the S a p Fury launchpad and open the s A p Fury up managed p I ours eso start the manage p i ours up in group plan to produce processing from the S A p Fury launchpad. Now we're gonna select the MRP controller 0034 plant 1010 and select the enditem material TF 103 with this description Extreme Group 03 Maintain P I. R's of 10 pieces starting in the fourth week after the current week for the next four weeks and save the draft and release. So so let you MRP controller 003 for plant 1010 Select your item material TF 103 with the description Extreme Group 03 from the list. Choose the icon at the right hand side of the corresponding line now maintain P I R. Of 10 pieces starting in the fourth displayed week for the next following for weeks and in the bottom part of the screen, choose save draft and in the bottom part of the screen choose released P i. R. S then choose home to go back to the SNP Fury launchpad. So we're gonna now open the SNP fury App on display P I Ours and anti your material TF 1034 plant 1010 This is the gooey like visualization of the P I. So it's start the display p I has up in group plant to produce processing from the SNP Fury launchpad and to your material TF ones. There are three and your plant 1010 and then you just present on you can see the planning table for Pia. 26. Display a bill of materials (BOM) via Fiori Launchpad: In this video, we're going to check the MRP Life Planning Room in the S a. P s four Hana Enterprise Management System Laurent's the S a P Fury launchpad open the S a p Fury app display multilevel bomb explosion on display the bone For the material TF 103 The plant 1010 The bomb application pp 01 under required quantity of one Which components and raw materials are required for the production of the material at which level so start the display Multilevel bomb explosion up in Greek plant To produce processing from the S a p fury launchpad and to material TF 103 and to the plant 1010 onto the bomb application pp 01 and to the required quantity one on DCI's execute and you can see which components and raw materials are required for the production of the material which level. Okay, so choose home to go back to the SNP fury Launchpad 27. Display a bill of materials (BOM) via GUI: as we mentioned before. Production Order is a central data object because he contains all the data relevant production such as material Master data, Boum routing, production version, cost collector and so on. Your department handles requests from other departments to produce products. You're responsible for monitoring stock levels from production. First, you need to review a multilevel bill of material to see how many components make up finished project. All right, so let's learn now how to view the bill of material the B o n for material on display, Its components starting is always from the easy access man. You would choose logistics production, master data bills of material bill of material, our material B O n. Now choose display we access to display material Bill of initial screen On the material is our F 100 into plant 1000 and to be alarm usage one, it means that the bill I was in mass production on Then we choose in tow the bill of material displays showing the IRA if 100 material components and as we can see four components make up material are F 100 including one document item. So we want to select component RV 100 By selecting the box to the left of the material, we're placing the cursor on the line. She was Extras display assembly on display Assembly dialogue box appears on. We choose continued on the components bill of material now displays and there are three component materials for component material. RB 100 We choose exit now to return to the S A P easy access menu. 28. Display a routing via Fiori Launchpad: now open the S a p fury app display rooting for the material TF 10 free at plant 1010 which operations and will make a note of the operation. Numbers and descriptions are executed out, which work centers. So start the display. Rooting up in group plan to produce processing from the SNP Fury Launchpad The material is TF 103 on the plant is 1010 Today's date is the key date. You just want to check the operations of the material TF 103 So you don't need to change these fields. Choose Operation View the operation Overview. You can see the operation. 0010 Assembly is executed at the work center. Ta 03 The operation 0 to 0. Testing is executed at the work center. T t 03 on the operation. 003 Syrup Posting goods receipt is executed at the work center. T T. There are three. So close the display routing operation. I've a few rounds of tab 29. Execute the MRP Live Planning Run via Fiori Launchpad: Now we're going to log onto the S a p Fury launchpad and opened the S A p Fury APP schedule on MRP runs in the APP. We're going to create a new job description. MRP Life Group 03 Plant all the materials for plant 1010 and MRP Controller 003 Change of control parameters and schedule a job just once. So start this schedule MRP runs up in group planted produce processing from the s A p Fury launchpad To create a new job in the app choose the plus sign new change the job name to MRP Life Group 03 Choose scheduling options and select the start immediately Check pokes now into plant 1010 and enter MRP control at 003 Don't change the control promises She's schedule in the bottom part of the screen on the MRP live plumbing run is executed right now So choose home to go back to the S a P Fiori launchpad 30. Display a stock requirements list via Fiori Launchpad: Okay, so we're going to choose the APP monitors. Stock requirements list for your material TF 103 and plant 1010 to analyze your planning result. So start the monitor start requirements list up in group plants. Produce processing from the S A P Fury. Launchpad material is TF 103 and the plant is 1010 You just want to check the stock requirements. List of the material TF, 103 so you don't need to change these fields. It's a press center, and you can see the stock requirements. List of material. TF 103 Now the quantity of stock. Zero The quantity of create planned independent requirements is negative. 10 10 pieces demand. The quantity of planned order is positive 10 which means 10 polices supply so that supply is equal to demand. 31. Display a stock requirements list via GUI: Now we know that the stock requirements list will help us monitor the production and planning process and displayed production related information. So here, I'm gonna show you how to display the stock requirements list again. From the easy access, Manu would choose logistics, production, shop, floor control, an information system. She stopped requirements list. We access the initial screen now into material are F 100 and to plant 1000. She's continue at the present time. The requirements exist for the material. So we choose exit to leave the stock requirements list on return to the S A P easy access menu. 32. Create a production order via Fiori Launchpad: in this demo, we're going to learn how to execute a discreet production, so we need to produce a finished product. TF 103 in plant 1010 by using production orders and convert a planned order you created in the MRP Live planning room for TF 103 Plant 1010 into a production order using the monitor material coverage that segments. So start the monitor material coverage. Next segments up in group plan to produce processing from the SNP Fury, launchpad and shoes go in the material list. Select check box for material. TF 103 She's managed materials in the bottom part of the screen, and she's the first planned order. Choose actions convert she's converts to production order on, then choose OK on the stock requirements list. You can see the created MRP element. PRD org, which means production order produce ord. Write down the number of your production order was your use later on. Then choose home to go back to the S a. P Fury launch. All right, so the next stage is to release production order using the change production order out. So start the change production. Order up. Great plan to produce processing from the SNP Fury launchpad and to the number of your production order she's display. Overview. Ambrose. Enter now Choose the release Older on the top, left of the screen. And she's a save button on the bottom, right of the screen. Okay. The production order has been released. Close the production order change initial screen browser tab. 33. Create a production order via GUI: production orders he usually created from planned orders. The shop floor control describes how we process of production order. So you've been asked to place a production order for 10 pumps in the real production environment, You also need to display the start requirements list to confirm production or the creation . So here, let's learn how to create a production order from the S. A. P Easy access man, you choose logistics production shop floor control order on create Jews Material onto material are F 100. They want to plant 1000 on the order type pp 01 the standard production audible default so the user entry isn't required here. Okay, Choose enter on the general tab in the quantities area and to 10 in the total quant field on the general tab in the dates area and two expected or the finish date in the Finnish field. We've entered August the 14th 2015 From the application toolbar, choose release order. This means the order will be released to the production line. After creation, you must release a production order before you can process it Multi. Have set the order status to release. You can print shop floor papers, issue materials from stock and confirm operations after we see the release carried out in status. Bart, you save okay from the status bar message. We know the production has been created so we can choose exit to get right to the S a p easy access money. Now we need to access the start requirements list to display that production order. So from this manually choose logistics again Production shop, floor control information system to stop requirements. List an inter material are F 100 and to plant 1000 again the in promotional defaults. The user entry isn't needed. She's continue. She's details of element the system pop ups, The additional data for MRP element dialog box choose display element in the production order to display on the system, then jumps into production order that we've just created so we can choose acted to leave the production or to create header screen on the start requirements list on we go back again to the easy access menu 34. Confirm a production order via Fiori Launchpad: now along with production process, confirmed the executed operations of the production order by using the confirmed production order operation up. So start the confirmed production order Operation up in group plan to produce processing from the S a p Fury launchpad. You got to enter time ticket for production or to screen on the order field and to the production order number and in the operation field, enter the first operation 0010 Select the final confirmation as the confirmation type for the drop down list de select check box of clear open reservations in the yield field and to the full order quantity off the production order and shoes. Enter. She's save on the bottom right of the screen to confirm the operation, and you can see the system message that the order confirmation has Bean saved successfully . The only confirmed the first operation. You still have to other operations needing to be confirmed. So repeat the last three steps for operation. 00200030 And then when you don't close the enter time ticket for production or the browns a tap, so we check is the posting has been executed by using the monitor stock requirements list app. So start the monitor start requirements list app in group planted produce processing from the S A. P fury launchpad. Now make sure that materials is t F 103 on the plant is 1010 You don't need to change them . Just present on your production order is no longer displayed on the list. Instead, you see that the stock has been built up to 10 pieces so you can close the stock requirements list Browser tab. 35. Confirm a production order via GUI: after the production order is finished, we need to confirm the production activity and carry out goods. Receipt of the finished goods completion confirmations, clothes important data such as quantities produced, scrap production times and completion dates. Completion confirmations, clear capacity loads and collect data for production cost controlling. So there's learn how to confirm a production order. So from the menu we choose Logistics, production, shop, floor control, confirmation enter, choose for order and to the production or the number from the previous lecture. I'll choose. Enter Choose Final confirmation to make the final confirmation of the order. The quantity will automatically default in the yield confirmation fields. We don't need a user entry on which you save now from the status, but we can see the confirmation has been executed successfully so we can choose exit and go back to the menu that will check the available quantity from the start requirements list. So choose logistics production shop, floor control, information system. She's stock requirements list. No, it's a material are F 100 and to plant a 1000 again, the information defaults. We don't need a user entry, so we can just choose. Continue from the start requirements list, we can see the available quantity of R F 100 days, 10 pieces. So she was excited to leave this list on Go back to the easy access menu. 36. S/4HANA Finance overview: In this lecture, you'll learn how to recognize the scope and function of the financial accounting module. You'll learn to identify financial accounting sub components. You'll also learn to understand the role of the financial organizational structure and how to identify the different integration points off the financial accounting modules with other modules in S A P Well, first, look at what s 400 finances in terms of its scope on the product structure, the way ASAP structures its product on capabilities. Well, then dive into S A. P s accounting concept, how it breaks things down into different modules and also how they are integrated and will also focus on the S a p organizational structure. So with that said, let's dive into the details. The main scope of financial accounting really is to collect and classify all financially relevant transactions for a company. So it really is the heart of the system, collecting all of your debits and credits in a standard accounting format. Once the data has been collected, recorded and classified, it can then become the system of record to produce for external and internal financial reporting, primarily for legal entities and for your global organization. Once you've collected the information, you can produce your internal and external financial reporting. The idea is also to empower decision makers to take appropriate action to improve company performance and reduce risk. All of the information and S a P is available in real time flow between all of the modules . And this is so you don't have to wait for best processes or the end of the month to see specific reports. So this really is the main scope of what financial accounting is intended to do in S A P. So in terms of the modular approach of the product, the capabilities are structured as a set of modules and sub modules. The key thing in S a P is that these modules shared data on their very tightly integrated think of them as pieces of a puzzle as they fit together. Core financial capabilities are part of the S 400 business suite, and then additional capabilities can also be added as optional extras. But the key take away here is there are many different modules and sub modules in finance, but they're very tightly integrated together. And that's how the chief product is structured Now we're gonna look at how the S a P finance product is actually structured and his capabilities when we talk about s a PS 400 finance. When you license the product, you get certain core capabilities that are part of the S for business suite and then you get other capabilities which are available as optional Adams or specialist products, which can be integrated with us for so for this course, we're going to focus on the core s for finance modules that you get with the standard s for licensing. So in terms of these components, if we break this down into different business capabilities, the green boxes here represent the main business capabilities that you get with us for so from a finance perspective, you get capabilities that cover financial planning and analysis. So typical things like planning, budgeting, profitability and cast management are included under this area. We also cover the capability of accounting and financial, Close said. The financial accounting processes like entering journals, periodic closing consolidation and general financial reporting are also part of the standard core business suite capabilities with treasury and risk management also included. This will cover things like bank and cash Management and Liquidity Management has also been part of the S four Finance Corp then finance operations. Things like receivables, payables and invoice management are also part of the S four core. There's also a basic set of governance risks and compliance capabilities with the Standard Corp. Please help you control user access, control and compliance and audit capabilities. So these are all basic capabilities that every company will get by licensing chorus for, and we're gonna focus on these areas in green here in more detail. As for the optional extras, will cover this later in the course. Some of the very common ones which in popular are things like BPC, which is more advanced planning and consolidation capability. And if you think of process maturity curve, a company may 1st adopt the more basic processes in the core and then expands to more advanced capabilities or depending on the size of your organization. This is also where you can then adopt additional S a P capabilities like receivables management or a financial closing cup it or other areas where machine learning can also be adopted, like the catch application modules. So these are all additional areas that can be added on. But these are optional areas versus the core. So this is just to give you a better understanding off how some of the product capabilities are structured. 37. Integrated modules and systems: when we talk about integrated financial modules, think of this central section here representing financial accounting. This would be the central spine of your system. Everything integrates with finance where it's financially applicable. The labels here, If I and CEO start for financial accounting and controlling and controlling is often more commonly referred to as management accountant. Then financial accounting is broken down into the general ledger, which is always there is a standard, and then you have accounts payable accounts receivable, asset accounting and cost and profitability components that are then optional to use that complement the general ledger. The key concept to understand here is that in any big organization or company, you also have outbound logistics or what s a pickle sales and distribution, or SD on, then inbound logistics in S A P. The main module for this is materials management or a man. So what we're really saying here is that if you're doing procurement and you have purchase orders, goods receipt and incoming invoices, all of these modules here are tightly integrated. Real time with the financial accounting module on in a similar way. On the sales side, if you're creating sales orders, deliveries and customer invoices thes are also fully integrated in real time with the financial modules. So this is what we mean by having a tightly integrated system broken down into sub modules with S a P. When we talk about how this integration happens in the system, the way s 400 is constructed. Hana is actually the name of the in memory database. This is a very high speed data base. That is s a Peace Corps capability in. As for Andre S A P has an integrated data model with what we call shared master data. This involves real time updates between the modules on There's no data duplication or batch processing because you've got a shared database and shared master data whenever a document is posted in one module in the system and then you have subsequent following transactions. S A P calls this the document flow concept. Finance of logistics processes are all linked together via documents. As an example here, if we had a sales order which reference some customer market data, some product, master data and pricing, we then have a delivery of SK you where we have weight and volume information referenced on a ship to address for the customer. And then we finally get to a customer invoice we have sold to partly and a building and invoice. All of these flows are linked together via documents. What this does mean in S a P is that there's a very strong audit trail and you can drill down and back toe have ultimate traceability off any flows through the system. So you could drill from invoice back toe, order, order down to invoice or even vice versa. This all happens in real time with no duplication on. This is what we mean when we say very tightly integrated systems in S A P. 38. Organization structures: So next we're going to touch on the organization structure. So this is a core foundation which must exist before any master data or transaction data could be created in S A P. So I think of Orc structures at the top of a pyramid, and then everything will be appended to this foundation. So the old structure is linked to every mustard data element and every transaction in the system. It also helps drive operational and business processes. So two examples of orc structure would be the controlling area, and the company code is examples on. We'll look at these in much more detail, but just think of the Orc structure as the top of the pyramid with everything hanging off that foundation. So what will be the next logical step under the York structure? It's going to be the master data, So common data and s a P is stored as master data. The idea here is it's created once, and then it's referenced by ASAP modules for transaction processing. So examples of master data would be, for instance, your general ledger account or a cost centre or a customer master record. These are all master records that are created once and shared throughout the system, and that's why it's referred to as common data. So once you have the or structure and you have master data, then you can transact in the system. So the lowest level is the transaction data. So business events are recorded as transactions in S a P on the financial transactions themselves are recorded in the individual financial modules and sub modules. So, for instance, journal entries could be captured in general ledger ap and a our invoices captured in the A P and A our modules. So as the transaction data is captured and posted its automatically tagging on and referencing the master data on the orc structure of the company So this is a key concept you need to be familiar with in S i p to them fully understand how the structure functions . So now that you understand the concepts of the York structure, let's look at the financial organizational structure specifically so, the organizational structure for finance represents the structure of the enterprise in S A P. So the organizational elements are arranged to structure the corporation into its component parts i e. The company legal structure and its cost controls. So defining the organizational structure is a core foundation. Step in setting up ASAP. And it requires careful thought and consideration, especially from a finance perspective. Let's look at this in more detail. So the finance team has a core responsibility to translate the corporate legal and accounting structure into the S A P organizational structure and its related master. Data on this is to enable you to have a solid foundation for running the business. All other S A P modules will make reference to the financial or organizational structure. And this is why it's a core responsibility off finance as a team to figure out looking at the corporate legal and accounting structure. How do I translate that into A S A P organizational structure, as this will be a key underpinning for all of the modules in the system? 39. Organization elements: as an example. What are the elements in an organizational structure? We'll take you through a hypothetical example. At the very top of the organizational structure is something called an operating concerning S a pay. This isn't something that you need to use all the time. Typically, there's only one for an organization, but this is really an area that would be used for cost and profitability. In this example, we said it's the overall operating concern for the company. The next structure or part of your structure is called the controlling area again. In many cases, you can use only one for a company, or you could have multiple. But having one is very common in current S A P permutations. Even for large companies, the controlling area again also similar to the operating concern, represents a common area for cost control. So the controlling area is really Maura about cost control. The operating concern is more profitability, but the more you want to look across a large organization, the fewer of these you should have. So having only one operating concern on one controlling area is also fairly common for large organizations underneath these organizational objects, one condemned a start attaching the legal structure. If we think of a company with multiple legal entities, there's an element here of the Orc structure called the company on this company could represent multiple legal entities. This is a multinational or consolidated company type structure, and at that company we can then set up our individual legal entities. Let's say we had a company code which represents a legal entity. This is a US one ABC Inc. Another company Code X Y Z heading. So they're part of the organizational structure. They roll up to the consolidated company, and they're all associate it with a common controlling area and operating concern to be able to do cost and profitability across the entire organization. Now, with those common organizational structure elements, you can then attach master data as we learn from the pyramid. In this case, we have a chart of accounts. This could be a global chart of accounts that all the companies and legal entities are assigned to, and you can also have a special country chart of accounts for the British company if required, then, under each of these legal entities, you could attach master data like cuffs, centers, These are all bits of master data. They enable you to have more detailed cost control. Another organizational element you can attach to the company code or legal entity is a plant. The plant could be used for manufacturing. In this instance. This is where you'd hold your inventory detail or sub ledger. Now that we've got our common controlling areas for custom profitability, we've got apparent legal company. We've got legal entities underneath or company codes and cost control structures. We also have additional elements that can be used for cast and profitability. For master data, the first key one would be profit centers. This example. If we wrote a manufacturer, we could have a profit center called Triathlon bikes, a profit center for race bikes and a profit center for commuter bikes. As an example, this enables you to get an extra slice across the organization, irrespective of the legal entities. Then there's another element in S a P, called a segment that you could also use. The segment could be sport bikes and leisure bikes again. These are additional elements or master data elements that then attached to organizational structure elements like the company code, the company that controlling or the operating concern to enable you to structure your company. Hopefully, from this example, you get an idea of wire set that in finance. There's a strong responsibility here to determine what does the corporate legal structure looked like? How does it roll up to a parent company? And how do we think about cost control and profit center on external segments, reporting elements to translate from operating the company to A S, A P structure? This is what a typical finance organizational structure could look like and how the master data in orange is tying into the blue boxes, which represent the organizational structure. 40. Core finance modules: in this part. Two of the overview. We're now going to look at the core financial modules themselves on the processes, so we're going to cover the General Ledger GL accounts payable or AP accounts receivable or a R and asset accounting A, including a summary of FSC M were then representing financial accounting. This will be the central spine of your system. Everything integrates with finance where it's financially applicable. The labels here F I and Sear stand for financial accounting, and controlling and controlling is often more commonly referred to as management accounting . Then financial accounting is broken down into the general ledger, which is always there is a standard, and then you have additional accounts payable accounts receivable, asset accounting and custom profitability components that are then optional to use that complement the general ledger. The key concept to understand here is that in any big organization or company, you also have outbound logistics or what s a P equals sales and distribution, or SD and also inbound logistics in S A P. The main module for this is materials management or mm. So what we're really saying here is that if you're doing procurement and you have purchase orders, goods receipts and incoming invoices. All of these modules here are tightly integrated, real time with the financial accounting module and in a similar way on the sales side, if you're creating sales orders, deliveries and customer invoices thes are also fully integrated in real time with the financial modules. So this is what we mean by having a tightly integrated system broken down into sub modules with S a P. Now that we understand the organizational structure, let's look at the core financial modules themselves. As we said before the financial accounting transactions are all recorded in real time in finance, the key function is to enable legal and statutory financial statements and compliance on to give a good audit trail between finance on operational processes, the two core modules that are often referred to our financial accounting or, if I on management, accounting or CEO Seo in S. A P terms is strictly called controlling, but I find management accounting is a much easier concept to understand. So think of controlling and management accounting as being the same thing. The core modules that make up financial accounting, other General ledger and there are various sub modules of this so profit center and segment or profit center accounting is one a p. A. R and asset accounting. We've already discussed these the course a pledges that integrate with the General Ledger, then under the management accounting side, or CEO, which is around cost and profitability. We have additional modules. So there's one called Profitability analysis, or P A Cost Centre Accounting CC, a product cost controlling or PCC and Projects system or PS. All of these modules, whether they're part of management accounting or if I are tightly integrated with each other and in S for now we'll go through this as a concept of the universal general. You can think of these as one big ledger. There's no longer such a strong distinction between F. I and CEO. The way to think about this again is that most of the financial components are payer, tend to drive your core traditional accounts and financial statements. Where is the management accounting? All the controlling side here generates more internal management reporting functions, So this is how the financial modules are broken down, and we'll go through each of these in a lot more detail. Just remember, even If you see two boxes like this, they're very tightly integrated in real time, right? So let's look at the first sub component, or main component called the General Ledger. The main function of the General Ledger is to process outgoing supply payments, manage supply credit memos, withhold tax, etcetera on, also to produce a plyometrics for reporting like payment days outstanding, etcetera. From an integration perspective, the accounts payable sub ledger would sit between an upstream logistics process like procurement on the general ledger. So in this case, if you have a procurement process where you have a supplier invoice being posted, it will first post to the accounts payable Sub Ledger, which holds the detail of the sub ledger. And then the sub ledgers links to the General Ledger with the reconciliation amount on, this is a real time flow. If we now look at the accounts receivable, some component this act in exactly the same way as accounts payable. Here we manage and record financial transactions that are customer specific. And again, there's a customer sub ledger on the detail of the customers is linked to the General Ledger, also with the recon account and again this ensures that the G l and accounts receivable sub ledger automatically and sick if we look at common transactions and accounts receivable would be doing things like processing outgoing customer invoices, processing incoming customer payments of cash, managing credit memos, refunds, etcetera and, again, customer metrics like debtors days outstanding, etcetera. From an integration perspective. Again, accounts receivable sub ledges would sit in between potentially logistics processes on the general ledger if we had a sales order customer invoice. This would automatically create an accounts receivable sub lodged a document which would then automatically integrate with the General Ledger with the reconciliation accounts and again all happening in real time. You'll see there's a pattern. Here we have the General Ledger, and then we have additional sub modules that hold more detailed information. The next key sub ledgett is asset accounting. The main function of asset accounting is to manage on record transactions related to fixed assets, things like your plant equipment fixtures and fittings. I t. Equipment, etcetera. And again, we have a sub ledger carrying the detail here that's linked to the General Ledger with a recon account. This again ensures that the General Ledger and the asset accounting sub ledger are automatically in sync. Colin Transactions for asset accounting, things like asset acquisitions, retirements and disposals. The asset accounting module calculates and post depreciation, and you can calculate multiple book values. Whether you need for G A P purposes or tax on From a reporting perspective, the asset register or depreciation forecast are common capabilities. From an integration perspective, we generally expect some kind of asset procurement process or asset under construction process, which would feed the asset accounting sub ledger, which holds all of the detail that is that automatically linked to the General Ledger with the recon account, a similar pattern in asset accounting accounts payable and accounts receivable in S a P one additional area to discuss here, which is called Financial Supply Chain Management, or FSC. And there are optional capabilities to manage more advanced processes. These capabilities are included in the S for court, So if you're working with accounts payable or accounts receivable sub modules that we just looked at, if you have credit collections or dispute management, you need to manage in house cash or bank communications or treasury and liquidity planning in more detail. These are the capabilities that add on top and provide extra capability. Common transactions here would be to set and monitor customer credit limits. So although you've got the accounts receivable, sub ledger and your customer activity, if you want to set and monitor credit limits, this is where the FSC M or financial supply chain management comes in from the AP side. If you're paying vendors or from the accounts receivable side receiving cash, this is additional capability to help manage the house banks, the payment methods and back communications importing banned statements, etcetera. This is optional capability that you can think about as you mature with your processes. Congratulations. You've now learned how to recognize the scope and function of the financial accounting module. Learned how to identify the financial accounting sub components. You've managed to understand the role of the financial orb structure organizational structure on. We've also taken you through the main integration points of financial accounting with other modules in S A pay as we now go through. The rest of the course will go down into these elements in much more detail 41. Recording Corporate Value Flow I - Purchase to Pay: Okay, this slide, we're gonna learn how financials integrates with materials management. Let's have a look at purchase to pay financial documents. All right. Purchase order creation First time during purchase. Order handling day to such a supplier material plant. Another data relevant to the purchasing organization must be provided by buyers. No postings will be made yet in financial accounting at this stage when goods received the system checks the quantity received compared to the order quantity for material documents created to update stuck at the same time in accounting documents created in financial accounting to post the value of goods to the material, stock account or the consumption account on the debit side onto a goods receipt and invoice receipt count on the credit side. After the invoice has been received, the vendor invoice will be verified for correctness. All of these purchasing processes are handled is part of logistics in the S a. P A system the vendor invoices posted and at the same time, a document has created in financial accounting to post the invoice amount of the goods receipt and invoice receipt to counters. Debit onto the vendor account is credit the goods receipts and invoice receipt account. Make sure a goods receipt is executed for every invoice and vice versa. The final step is pay for purchase order that usually takes place in financial accounting. The payment decisions about payment methods and bounce settlement will be made. 42. Recording Corporate Value Flow I - Purchase to Pay: accounts payable have to pay outstanding invoices on vendor accounts, although they normally use the payment program. Occasionally, they have to pay a vendor immediately. To do this, they use the process. Outgoing payment option. So let's learn here how to post a manual outbound payment. First, we'll check the account balance of vendor bowel to US 00 in financial accounting, right down the debit value, the credit value on the balance. Get a line item display of the open invoices. So from the easy access Manu, which use accounting financial a county accounts, payable account display balances and to vendor belters, Double Zero and the company code 1000 and to fiscal year. Choose execute now right down the debit value, the credit value on the balance. So let the field for the actual period in the credit column and double click. That should just be one line item with the document number you posted in the previous logistic invoice verification and posting lecture. She's exit to exit the screen and go back to the original money. Okay, next says, pay the outstanding invoice on your vendor account. Belters double zero. Using the post and print forms option you're paying by. Check on the House Bank is 1000 from the menu. This time, she's accounting for a natural accounting accounts, payable document entry, outgoing payment, post and print forms or transaction F 58 and to Company code 1000 and to Payment Method s and to House Bank 1000 and printed from Forms I p. 01 select enter payments and to vendor Baltar's double zero choose process open items before posting. Make sure that they're not assigned amount. Zero. Make sure that the proper item is activated. To activate and deactivate the individual documents. Double click on the amount field. If it's active, it's blue. Since we selected calculate payment amount, the assigned total should come to the same as the invoice you selected. She's post. You can look at the print preview of the check. Click on the Spool request number on Select the item by clicking in the Jack box and select display. Finally, let's check again the account balance of vendor balances double zero for the current year and use the line item display to check if there any open invoices. So from the access menu, choose accounting financial accounting accounts payable account display balances and to vendor about a stubble zero and to company code 1000 and to actual fiscal earlier. And she's execute again right down the debit value, the credit value and the balance. Select the field for the actual period in the credit column and double click. There should just be one lie item with a document number you posted in the previous step. Okay, she's exit will go back to the easy access menu. 43. Recording Corporate Value Flow II - Order to Cash: in this life, we're gonna learn how financials integrate with sales and distribution. Let's take a look in order to cash. So, firstly, sales order creation. The sales order can adopt information from a quotation. Sales, scheduling agreements or sales Contracts can also be created with reference to a sales order on a supported by the process steps. You're in the creation of the sales order. The availability of material will perform to confirm the customers requested. Delivery date. Second delivery in goods issue. An outbound delivery is the basis for a process when the goods have physically moved as well. As for the posting of the goods issue. Picking can be fulfilled by using the warehouse management system, and Transportacion could be planned and carried out after goods received by customers. Billing is the next step on in this step it invoices issued. They must be reflected in accounting. Final step. Collect money as the final step in the sales process the customer pays for the order on This, of course, must be reflected in accounting 44. Accounts Receivable Accounting: your customer purchase pumps from your company. You've received a check for 1000 and 22 euros. 73 as payment for the sale of the poems we need to post on incoming cash from a customer. So let's learn how to display the customers, open receivables and process the customers. Check by granting the customer a 3% cash discount. All right, let's display the customers open receivables. So from the easy access many trees accounting, financial accounting accounts receivable, account, display or change line items or transaction. Fbl five n we access to customer line item display screen and into the customer account customer. Double zero. The company going 1000 Select normal items check box and choose execute. We can see the open amount of receivables here for the customer. Double zero is indeed 1022 year olds and 73. Next, we'll post incoming cash from a customer to process the customers. Check so from the access menu, choose accounting financial accounting accounts receivable, document entry, incoming payments or transaction F 28 on post incoming payments had a data screen and to document date the company kind 1000 and to posting date and to currency ray euros and to bank data account 11310 wait on bank data. Amount 1022 73 and toe open items selection account customer double zero. Choose process. Open items. The document you want to pay for is displayed. Know that they're not assign value on the lower right of the screen is zero. This means the payment you're entering corresponds to the document you want to clear. You can only save a document if they assign value is zero. You can activate and deactivate items on this list by choosing. Activate on deactivate. Okay. You can now save the document and choose post and from the status bar. Yet success. We can see the posting document has been created. So what Use Accede to exit the screen on. Go back to the menu. 45. Recording Corporate Value Flow III - Plan to Product: okay. In this light, let's look at financials integrating with production and planning, So let's look at plan to product. The first step is product cost planning. This estimates the goods or service costs. If bill of material and routing are available in research and design process, the system can automatically estimate cast. If they're not available, accountants can either end to the costing items manually with the unit costing tall or transfer them automatically from a non ASAP system by using batch in port. In the mass production face plants will create the production order. Then the product cost controlling will be carried out. His focus is on simultaneous costing in the shop floor control process, actual production costs accumulated alongside raw material consumption. When the production order is finished and accountants can compare planned and actual costs at the period end, the settlement will be performed. Accountants will calculate the value of goods, working process and the variances between the planned and actual costs, and they're gonna settle them into controlling. Okay, I think we've learned the core concept and processes in ASAP financials. If you got any comments, please leave him on the discussion board. Please do engage with further reading. If you've got any chance, you'll find a lot more exciting content on there. All right, the next section. Then we'll talk about human capital management. In the meantime, thank you for watching. 46. Product Cost Controlling: If you want to get an idea of how the fixed and variable costs of your products have been calculated to obtain this information, you want to analyze the standard cost estimate. Let's learn how to analyze a standard cost report. First, let's display a standard cost estimate for product. TF 100 Implant 1000 by using costing variant PPC won so through the menu will select the option accounting, Controlling Cost Centre Accounting Information System reports, too. Cost Centre Accounting Planner Actual comparisons okay off the screen into Plant 1000 and the material number, TF 100 and a casting variant, PPC won cost component view 01 Then we choose, execute and start the report. So, like the line item and click on detailed report cost estimate to get to the details. Now from the table, we can see the values for cost of goods sold and cost of goods manufactured could defer during a specific time period. The difference is exactly the sales administration costs. The material stocks should only be valued based on costs of goods manufactured. If you want to know what the most expensive material is in the cost estimate, we can get to this information directly from the detailed list on the lower part of the screen. Select the layout one S a p zero for the assemblies or raw materials. Overview by choosing select layout and saw the less, depending on total values to do this so like they had a total value. And then sort we only get the materials cost. Summarized over the bill of materials will be a way to the previous beyond level. To analyze the material Custom assembly, we must select the cost estimate by the costing structure on the left of the screen. If we double click on the note of an assembly in the costing structure, we select its cost estimate and could also select the corresponding material costs by the itemization report. If we want to look at the other costs, not just material costs, select materials only, or all items in the costing structure. She's exit exit. The screen will go back again to the menu 47. Balance Sheet and Profit and Loss Statement: All right. So you've been asked to provide the loss and profit reports for a sales meeting, so you need to process balance sheets statements showing actual profits. So in this lecture, let's learn how to display the balance sheet and profit and loss statement in financial accounting. No, it's execute a standard report for the financial statement The company code double 061 Compare the actual posting period of the current year with the same period posting period of the previous year. Use a drill down report of financial statement. Version one CN For the leading ledger zero well from the easy access menu, choose accounting, Financial accounting, General Ledger Information System General Ledger reports New financial statement Cash flow general Actual or actual comparisons. Financial statement. Actual actual comparison or you can use transaction s underscore p l O Underscore 86000028 On this screen, we need to input the selection conditions of balance sheets, statements in general selection criteria and to currency Type 10 company code, currency and company code. Double 061 in the report Selections area and to financial statement version and so ledges zero AL Leading Ledger and reporting year reporting period from report period until comparison year comparison period from on comparison period until in output type area. Select graphical Report output and leave all other selection fields blank. Now we can choose execute on. We'll see the report. Open up the roads of the financial statement by clicking on the arrowheads. Let's check whether the balance of assets and liabilities is equal. The balance of assets or application of funds and liabilities or source of funds should be equal. Expand the surgery for the profit and loss statement By choosing the arrowhead in front of the line you want to expand. The profit should be mostly derived from of sales products, revenue or income. Is Martin negative? It could also be triggered from in Venturi change. If a high number of finished goods were delivered to stock, it means that stock increases. We know how much the prophet is and the loss statement on what business processes triggered the prophet. If raw materials and consumables, staff or depreciation costs the highest costs, the positive value blocks are expensive. Select the value for net sales product and drag it to profit center in the navigation area to check for the profit center with the highest value from the list. We can see the company achieves the highest revenues in which profit center. All right, she's exit on. Go back to the S a P easy access menu. 48. Cost Center Accounting: as a cost centre manager, you need to be able to compare actual costs incurred with those originally planned. Also, you need to be able to investigate those costs to identify their source documents. So here, let's learn how to execute a cost centre report and drill down to source documents. All right, we'll create and execute a Cost Centre report showing actual and plan costs plus a variance . The Cough sent a group page 1000 in 2006. He's cost element Group O A s so we enter transaction s underscore Ayla underscore 87013611 in the command field and press the enter key or we can select the menu option Accounting Controlling Call Center Accounting Information System reports the cost Centre accounting plan actual comparisons on the screen and to controlling area 1000 on fiscal year 2006 onto periods from January to December. And to plan version zero, plan actual version and too cost Centre Group H 1000 and to Cost Element Group OS total costs on excuse. Then we navigated. The results would cost Centre Group age 1200 on then cost Centre 2100 so that the Fold H 1200 administration of financials open the folder H 12 10 which is inside the age 1200 folder by clicking on the arrowheads. Cost centre pain on the left hand side of the screen on the values in the report area on the right will change next. Let's investigate the occupancy cast by looking at a source document to double click on the act. Cost. Cullen Value for the row. 470,000 occupancy costs. Double click on cost centres. Actual line items in the dialog box that opens. Hey, you seethe CEO documents that make up the total on the face of the report. Double click on one of the documents to show the original financial accounting entry. Click on the document header. I can't. The document type is k R. A vendor invoice. The document was posted by user I. D. Steiner 49. Profitability Analysis: suppose you're working as a company's sales manager on you, like from time to time to run your product's profitability reports. Let's learn how to execute a profitability Analysis report, so enter transaction K E 30 in the command field and press enter. You could go through the Manu from accounting controlling Profitability Analysis Information system Execute report. If a dialog box the operating concern is displayed, use your company related one and select costing based press. Enter Select Report CEO Double 030 Operating Profit report on Choose Execute Little started on the screen and to the company code, currency type and fiscal year. So let the output typographical report output on again. Choose execute. We can analyze my different kinds of specific areas, such as product profit center and product hierarchy, and so on. Select these in turn by double clicking on them in the navigation pane, we can get a lot of required values such a sales quantity, revenue, costs of goods sold and so on. Of course, we can define different forms of profitability, analysis reports from different aspects. We can also run them. For example, Report CEO 0 to 31 marginal profit list on the screen and to the company code, currency type and fiscal year so that the output typographical report output on again. Choose execute. We'll get required values on the detailed sheet at the bottom of the screen, such as marginal profit. Okay, fine. Choose accident to exit the screen and return to the S a P easy access menu. 50. What's Human Capital Management: Hi there. Welcome back in this section, we're gonna talk about human capital Management. Almost every company has an HR department. So what exactly is human resources on? Why do we have to manage corporate human resources? We define human resource management is the management process of an organisation's workforce or human resources is responsible for the attraction selection, training, assessment on reward of employees while also overseeing organizational leadership and culture and ensuring compliance with employment and labour laws in circumstances where employees desired. Legally authorized to hold a collective bargaining agreement, H I will also service the company's primary liaison within the employees representatives. An organization cannot build a good team of working professionals without good human resources. The key functions of the HR management team include recruiting people, training them appraisals, motivating employees as well as workplace communications safety and much, much more. An efficient and effective HR department can initiate recruitment and training in a timely manner. New hire will have an easy on boarding with it. Meanwhile, the staff will get the opportunity to sharpen their existing skills or developed specialized skills, which in turn will help him to take up some new roles from the training process and this is the major responsibility of HR. Moreover, a good human resource management can encourage staff to work in a harmonic work atmosphere . A person will be better evaluated and recognized by performance appraisals. So what does that say? P. HCM Human Compact Capital Management is another important module of S A P, and it covers all human resource activities and processes. Th ere module is an independent system closely integrated with P p and F eyes modules. The Human Resources Department is responsible for a wide range of activities, including recruiting, maintaining new hires, managing employees, information, the personnel department and payroll. To compete effectively, you need to align all corporate resources, including employees with business objectives. You need to transform traditional human resources functions into a comprehensive program for human capital management or a CNN with S a p E r p h c m. You can maximize the value of your employees and align employee skills activities on incentives with business objectives and strategies. S A P er ph cm also provides the tools to manage, measure and reward individual and team contributions. All right, let's look at the detail functionalities 51. Understand Human Capital Management: in this slide, we're gonna get to know the general functions in the human capital management module. Let's take a look at each briefly that so organizational management. By using this capability, we can set up organizational hierarchies and employee relationships on in Storen, administer employee data in the system. In general, we can divide the enterprise hierarchy in tow. Organizational structures, based on an organizational plan on administrative structures on organizational plan provides you with the complete model of the structure and personal environment off your enterprise. Hierarchies and reporting structures are clearly laid out. The organizational plan is the foundation of organizational management. The plan uses elements called objects and the most important objects organizational units, jobs and positions. The enterprise and personnel structures, subdivide organizations and employees according to factors relevant time management and payroll. These structures are stored in customizing. S. A P Recruiting supports the recruitment cycle, including advertising, managing and selecting applicants and applicant correspondence Where the applicant is hired . African data in the recruitment system could be transferred to personal administration as employee data. It's also Web based solution. When applying for a position, candidates will be led through wizard where they can enter their personal information like contact information, work experience, education qualifications, preference attachments and overview on release. They can also upload the resume. T R E X search functionality will allow the recruiters to search for text fields in the uploaded documents. Canada's could be external candidates for intern employees or both. They can search all openings or for specific reference codes. Integration between Recruitment and Personnel Administration enables the applicant data to be transferred His employee data, which you then supplement with additional information such as benefits and salary. Employee data, is stored in S a prp HCM. As info type records. Info types have a text description on a four digit unique identify. For example, the organizational assignment Info type has the number Triple 01 employee data could be displayed, copied, corrected and, of course, deleted. Tap pages offered intuitive way of selecting the required info types. HCM administrators can select the info tight they'd like to display or edit from a user specific info type menu, such as the core employees in for menu. You can maintain info types in freeways. Single screen maintenance is an info type for one person. Fast entry is one info tight for multiple persons on the most widely used his personal actions, which is a sequence of inverter types for one person. Let's have a look at a brief introduction to each personal actions. Facilitate the maintenance of several info types for an employee in a specific order. When you carry out a personnel action, the system proposes all relevant Denver types that you can maintain them sequentially when you hire employees. For example, he after inter many different types of data and assistant, including master data such as name, address and benefits, etcetera, data that's relevant. And time management, such as working hours, whether or not the employees must clock in or out shifted center in payroll. When ah hiring action is executed, the required in prototypes have presented to the end user one after the other. In a specific sequence, according to configuration, Organizational is out assignment. Triple 01 Personal data Triple 02 addresses Triple 06 Planned work time Triple 07 Basic pay . Triple 08 Bank details. Triples. Air unknown. These are some of the info types created when you hire an employee. In addition to those just listed now, there are also country specific info types, which must be included in the hiring action. So, for example, taxes and benefits, you can change the number of infra types included in the action, as well as the sequence there presented in to suit your requirements. The completion of the hiring action results in the creation of a new personnel file, which consists of the various info type records he's in for type. Records were equivalent to the pages of the personnel file Action Simplified data entry because you don't have to access each infant type individually. If when you're carrying out an action, you don't have all the employees information that you need, you can skip the info type and add the missing information at a later time for global employees s A Prp HCM allows you to manage employees with multiple assignments. You're able to track and manage all of an employee's employment relationships in various countries in the standard system. This is especially important for global and surprises in S a Prp HCM Global Employees and managed by linking each of an employee's personnel assignments to the person s A P Performance management offers a tool that enables you to track your employees operative objectives. Furthermore, it enables you to pass corporate goals and strategies down to the employee level by helping you to establish details, objectives and initiatives, whole performance feedback reviews and make compensation adjustments. Performance management templates provide structure for individuals to create objective setting an appraisal documents performance management integrated of personnel development, enabling requirement profiles to be taken from the position requirements. The qualification profile of the employee who has been appraised could be updated after the appraisal process is completed. Once this process is complete, you can use integrated automated follow on processes such as updating their qualification profile in personal development or adjusting the employees remuneration. Furthermore, performance management integration with learning solutions enables appraisal processes for business events and attendee appraisals. The S A P learning solution is a separate s, a p software product. The link to the S. A P learning solution enables you to access the individual functions of the application directly fire the objects In the business event catalogue. You can access the most frequently used functions such as the day to day activities in the dynamic attendants menu. In the personnel department development component, you can plan and realize personal development and further education and training for your employees by integrating with training and event management. The personal development requirements result from a comparison of the position requirements on the employees. Existing qualifications. The information required for the comparison is stored in profiles. Qualifying actions such as training programs or participation in a sequence of courses can be assigned to employees using development plans. Employees performance and behavior can be appraised, the results of which provide information for employee development. Planning. Training An event management is an integrated component that supports you in planning, Executing and managing your training courses and business events will briefly explain the most important areas and processes in training and event management then, so it comprises four main processes. Business event preparation, business event, catalogue day today, activities and recurring activities. The business event preparation phase comprises the creation and maintenance of all the master data you access when you create your business event catalogue, so time schedules, event locations, resources and so on. You also created business event groups and event types of form. The basic framework of your event catalogue. You then create your business event catalog. You can create individual event dates with or without resources, and you can plan multiple event dates at once based on the existing demand. Once he created your business vein catalog, you can carry out day to day activities for the events. You can make bookings about the internal and external attendees. Pre book attendants replaced bookings, re book and council attendants. The correspondence function provides suitable notifications that you can output for each of these activities. The recurring activities phase comprises associated activities that are required periodically. These are firmly booking events, locking and unlocking events and canceling on following up events. You can see all the day to day activities in the picture. In the dynamic attendance menu, you can execute all of the functions writing to attendance bookings contained in day to day activities, training and event management lets you offer self service access to the most important day today functions of the application. These services are provided to the user in the form of employees, self services in the corporate Internet or his Internet services. On the Internet, correspondences automatically output to accompany each of the booking activities. If you make the relevant settings and customizing, you can monitor the output of correspondence using the correspondents History function. The time management application supports you in all processes concerning planning, recording and evaluating employees attendants on absence times, for example, an employee was booked into a course in training an event management. If training an event management is integrated with time management, the booking causes a time data record to be created as an attendance. If an employee who was booked on a course is absent due to vacation, for example, the system notified you. The person is not available. If an employee works on a special project, time can be allocated to that project. Evaluating work performed by employees and determining employees availability within an M prize are essential elements for human resources system. This information is also relevant for other areas, such as controlling in logistics, and is a factor that influences enterprise wide decisions. There are various options available for recording time data, such as hours worked, vacation offsite work or substitution, such as online by the time administrator using front end time recording systems using the cross application time sheet or cats using employees self service or a SS applications time date restored in special time info types in the same way that HR Master Data is stored. The plant working type info type triple 07 It's the central time management in for time. It contains the times when the employee is scheduled to work. According to the assigned work schedule, the work schedule specifies when employees has to work on when he'll shares permitted toe half breaks. It also includes days off in public Culminates Employees. Plant Working Time is assigned in the plant. Working time in prototype Triple seven Using work schedule rules. Plant working time is defined in a business environment as the daily working period from start to end time, excluding breaks by defining the plant working time for your enterprise on a daily basis. Information on working time specific to a particular employee is represented in his or her personal work schedule. The personal work schedule contains the deviations from on exceptions to on employees working time that have been recorded designed for global business, you see in support payroll functions and regulatory requirements. In general terms, payroll is concerned with calculating each employee's remuneration for the work that he or she have performed. This encompasses a multitude of processes such as the creation of payroll results and salary statements by transfers and payment by check the processes, including number of following activities such as transferring the results. S a p E r p. Financials. Broadly speaking payroll is the calculation of payment for work performed by each employee . More specifically, however, it comprises a number of work processes, including the generation of payroll results on remuneration. Statements about transfers and check payments is includes a number of additional subsequent activities. For example, transfer of payroll results to accounting data medium exchange other evaluations, such as the payroll account or payroll journal. The calculation of remuneration comprises two main steps. Firstly, calculation of remuneration elements so gross him out on their statutory and voluntary deductions. Country specific let amount his payments and deductions are included in the payment calculation by means of different wage types. Employees usually paid by bank transfer on the payment amount is printed on a form for the employees. Personal cost planning and simulation can draw from a wide variety of data and can be integrated with other applications. Personnel costs. Planning follows Plan is within an organisation determining which cost elements should be included in cost planning activities for the next planning period. So, for example, salary over time employee cost of benefits, etcetera, personal cost planning and simulation is based on a broad data and basis and is integrated with other applications. This ensures that business processes are supported across departments. You can obtain the payment information which you used to create personal cost plans from different sources. These include basic payments and payroll results, simulated reclassifications, recurring payments and deductions, and one time payments. You can also use the plant remuneration data for positions or jobs planning. You can also use average calculations. Managers have the option of making other adjustments to the plan. A Web based front end is made available for this purpose generated cost plans could be extracted to the S, a P business information warehouse or B W for analysis. After a plan has been released, the data could be used in S A P H. C M. To create salary budgets, the compensation management to create training budgets for training and event management on to transfer planning data to controlling 52. Display an Employee Profile and Assign a Position: assume we're working as HR administrators, and we need to check some records for an employee and change the employees organizational assignment on display. The profile. Let's look at how to do that in this demo. So first we need to learn how to display data record for the employees. 50099 100 and to transaction p A 20 in the command field and then press enter or through the menu. Human Resources Personnel Management Administration, HR Master Data Choose display and on this screen into personnel number 50099100 That's 50099100 and shoes. Enter on the core employees and for tap page, select the Organizational Assignment Info type she's display and find the requested values we see here. The name is Catherine. Camino Employees Group is one. Active on payroll area is XO salaried employees, so there's a sign. Catherine Camino Personal number 50099 100 to a position within 00 Purchasing self. Select the menu option from the S a P access menu and choose human resources, organizational management, organizational plan organization and stuffing on. Then we choose change now in the upper left section of the screen shoes organizational unit , the system opens. Find organizational unit window and under the with name and 200 star. She's fine to continue on the search results displayed in the lower left screen area. Now that will click the air entry Double zero Purchasing Self. The organizational unit is shown in detail in the right hand screen area. If you are unable to read the description in full and just expand the columns, open a double zero Purchasing South folder to display their positions. And you can see two available position names who got one being double zero head of department s on the other one double zero administrated de in the upper left section of the screen. Click on our ahead of the search criteria person and choose free search. Click on the air ahead of personal data to expand search conditions under it and choose last name. Now the last name field. We enter Kamina. Click on hitless button we can see. The system has found 62 people whose last names are Camino. She's transfer hitless to continue the search results. Trapped, displayed in the lower left screen area. There are several Catherine Caminos you need to scroll to the right to see the personnel numbers, so we go for our one. That's personal. Number 50099 100 by clicking on the line and releasing your mouth button that the line is highlighted. Left mouse. Click on the highlighted line and hold the mouse button as you drag the entry and drop it on top of one of the available positions in your organizational unit in top right side of your screen. She was an intrinsic and further dialogue box, and she's save the message. Data has been saved, appears on the status park, and your Catherine Camino has now been assigned to the selected position, so we'll choose. Accident. Go back to the access menu. Finally, let's display last Backers Qualification profile in personal development. Last backers personal number is 11199100 So choose again Human resources, personal management, personal development profile. She's display in the opera last section of the screen. Click on the arrow, head of the search criteria person. Choose search time. The system opens, find person window and under the with name we enter Backer. She's fine to continue, Find your last backer. Remember the personal number Triple one, Double 9 100 in the lower left section of the screen? That's like saying by double clicking on his name. Now the profiles allows Bakker displayed on the right hand side of your screen, the first profile tab. Disqualifications. You can review the data here. All right, well, don't choose actually to exit the screen, and we'll go back to the easy access menu.