Remote Workshop Facilitation Masterclass | Andy Woynarowski | Skillshare

Remote Workshop Facilitation Masterclass

Andy Woynarowski, Chief Rebel of 99grit

Remote Workshop Facilitation Masterclass

Andy Woynarowski, Chief Rebel of 99grit

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16 Lessons (1h 44m)
    • 1. What will you learn - Remote Workshop Facilitation

      2:58
    • 2. Welcome to the Course!

      2:26
    • 3. Mural App Introduction

      1:49
    • 4. Mural App - Top Bar

      5:36
    • 5. Mural App - Side Bar

      13:49
    • 6. Key factors of workshop design

      4:21
    • 7. Workshop Framework

      3:46
    • 8. Phases of Working

      6:03
    • 9. Workshop Design - Breaking down the Input

      12:21
    • 10. Workshop Design - Tool execution

      4:50
    • 11. Workshop Design - Breaking down the Outcome

      7:14
    • 12. Workshop Tool Breakdown

      6:12
    • 13. Workshop Time Breakdown

      19:13
    • 14. Workshop Time Management

      5:32
    • 15. Workshop Voting Sessions

      5:55
    • 16. Course Summary

      2:24
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About This Class

In this Masterclass you'll learn the following:

1. How to manage a remote online meeting or a workshop - how many attendees you should have and how much time will be needed to achieve the outcome

2. How to facilitate the workshop remotely

3. How to Manage your time appropriately so that you can get to the desired outcome with NO Follow Up meetings

4. How to define the outcome of the meeting

5. How to run Voting sessions so that you get to the bottom of the issue and dramatically increase the decision making during your meetings

6. How to break down your meeting into manageable tasks exercises

7. How to accommodate the different phases of working - individual vs group work

8. How to design your own tool for the workshops and meeting to maximise the potential

Meet Your Teacher

Teacher Profile Image

Andy Woynarowski

Chief Rebel of 99grit

Teacher

Hello, I'm Andy.

Creative director, determinist, leader and an artist. Fascinated with Design Thinking, User Experience Design, Visual Design as well as Concept Art. Worked as Head of Service Design capability of Deloitte Digital Central Europe. Delivered one of the biggest digital transformation projects in Europe - worth approx. 25 million EUR - comprising User Experience Design, Visual Design and Creative Direction - over 1600 UX/UI interface designs, 1,200,000 lines of source-code and 750 people involved in the project. A great follower of simplifying the approach which in effect delivers simpler products. CEO of 99grit - the creative agency changing the landscape of digital innovation in Europe.

Spent a year on a motorcycle journey through South America... See full profile

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Transcripts

1. What will you learn - Remote Workshop Facilitation: okay. Hey, guys, does it going? I just wanted to invite you to this remote workshop slash meeting facilitation, Of course facilitation. Of course, if you want to learn how to manage these things remotely, using euro mirror or any other to online and even applying some of those elements to your physical workshops and meetings wants to get rolling again. If you I would like to find out how to facilitate those meetings remote how to manage your time to the last meeting to the last minute. How to make sure that you invite the rights people over how how to define the outcome of that meeting, how to achieve that outcome through proper execution time management and facilitating those things remotely with voting sessions. Timing the exercises. Breaking those exercises down into chunk owes juncos juncos digestible chunks of information that your arts and these connects and tackle understand, understand how, how different phases off individual work combined with group work and group sessions of discussions that voting are correlated with each other and how to tackle that with some fascinating executions and designing your own tools for your own workshops. Definitely sign up. I'm looking forward to seeing you in the course itself on, and there's a huge amount of value that this whole thing regardless of your service. Designer experienced designer, project manager systems analyst. If you're meeting people for a specific amount of time and you want some outcomes to be achieved, this course is definitely for you. As we're going into the detail and the gist of practical knowledge, I hope one of the faces of working and how to execute against those spaces off working in the best possible way. Plus, we're doing all of that remotely so you'll be able to benefit from that additional aspect of doing that remotely. So if you want to become the legend and the pro off running and facilitating these things, um, you know remotely remotely remote, you know, remotely, you know, remotely, remotely remote. You know, remotely. Definitely sign up, and I'm looking forward to seeing you inside. Take your guys. Yeah, 2. Welcome to the Course!: Welcome to the to another training session. I'm really excited that you're here and way will be getting into remote work, shelf and meeting facilitation. How to make sure that we whatever we are running something remotely, whether this during a lock down situation, like like we have currently, or when you have a client global client that's actually pretty remote. When it comes to whatever you're sitting, that's something I would like to show you, how we tackle what tool we use. What techniques, tips and tricks for you exactly. To actually make it extinct, make these things happen and regardless, really off. If it's ah, it's an online workshop or is it the remote meeting? That doesn't really matter what kind of or what type of meeting your running remotely. What matters is the outcome of that specific meeting, and this is something that's very crucial. It's something that we would like to show you, or I would like to show you during this training session so that you fully are capable to define the outcome of that meeting, assigned how many people should be attending, how much time it will take whatever the subsequent steps of actually running it remotely What kind of tools to use. And and we're gonna be getting into one of the tools that we heavily used for that matter. Let's go, Euro. But whatever you're using is mural Miro. Is it just, you know, a zoom call or or a Google hangouts? Google John board whatever you're using. If it's just a simple phone call, there is a structure toe kind of working together remotely. And that's what I wanted to cover very deeply within this training session. So you learn about how to define the outcome. You'll be able to facilitate that meeting when it's actually taken place. Andi, how to make sure that we get the most out of the time that we actually have and you'll be able to prioritize and vote guilty as well, using the mural capabilities so really comports you can show, you know about, you know, in all of those ins and outs off how to actually do it. So let's just jump right in and yeah, see what we've got to tackle here. I'm really glad that you're here. Yeah, let's do this. I'll see you in the next month. Take care 3. Mural App Introduction: All right. So what I wanted to kind of show you first is the mural up itself. You can use any other remote for that kind of collaboration. Facilitation two were using Mural. And I would like to run you through some of the capabilities of how it works. What are one of the panels? And I'm not going to go in depth into each one of those features because this is not what we want to cover here. We don't want to talk about the tool. We'll talk about how to facilitate, you know, a good meeting online and make sure to get the most out of those. So we're going to be doing is it's kind of sharing the screen from time to time and kind of , you know, you have a makes off off me, talking directly to you got some notes around, so my eyesight might sometimes be flying around a little bit. I hope that that's OK. And I was sharing the screen cast of whatever I'm doing and yeah, the structure of this whole thing is gonna be we're gonna be defining the outcome, getting through a lot. The details of how to plan the meeting, how to execute it and how to leave with the proper results within a set time frame. So I'm going to share my screen now. Eso Let's just break it down and, you know, get right into the just of this thing when it comes to mural itself. We've got some private rooms in some open rooms, and we can obviously kind of adds additional rooms to make sure that it's kind of making SAS gonna have a structure of information there. But what I wanted to tackle here is getting into one of those one of those rooms I gotta private room created. It's called Remote Workshop Facilitation, and there's an entire room. And as you can see, there's one mural already created pre created by me a few hours ago, obviously, and it's empty. We can, obviously, to create a new mural, but without further ado, you know, I don't want to cover the entire the entire software. I'm sure it's pretty easy to tackle 4. Mural App - Top Bar: eso when it comes to the main aspect off the off the mural up there's, Ah, the top bar that has some features to it, a sidebar that has some additional functionality, and there's a kind of a little zoom, many map available on the right. Now let's just run you through briefly. About what? What those tools are, therefore and kind of what they do. So this is, ah, place where we can actually change the name of this off the mural itself. Second remote works of facilitation. That's enough of a name for me. Um, And then there's a drop down here with some additional features. I don't want to get into kind of how share your mural export down More bureau finds itself that's not really needed for us. When it comes to mutual settings, you can actually set the name again the background color as well as the mutual size. But I will show you a nicer way. Talk she just the mural size. If you do want to change the color, this is the way to do it. So if I changes to to a dark door grape is gonna change the neuro, uh, color background to this dark and our great I'm gonna go back to two slight, slight kind of pale grey, and I'm gonna leave the devote the default size of this bureau. So as you can see, it's pretty pretty big when it comes to the size of the actual thing, which is one of the main benefits off using mural as an app to actually run these things remotely. Because you have a lot of real estate, a lot of room to actually, um, play around with, you know, many groups or many attendees off your meeting or your workshop, So that's pretty beneficial if you want to kind of play around and go around the mural itself. If you hold down the space bar, your are coarser actually changes into this little hand or can actually drag and drop and kind of drag around the street. So that's one thing that I used very heavily, and the other is, you know, Come on. If you're on the Mac, it's come onto plus and minus to zoom in and out. And if you're on the PC, it's control plus and minus to zoom in and out. And as you can see if I do zoom in with a comment. Plus it zooms in and can see on the actual navigation here, this little little element in the right bottom corner. It actually shows us what kind of skill were at. So that's just the kind of help to play around with it. So the space on the common plus and minus or control plus and minus if you're on a piece. So that's everything in each of Dallas for us help to navigate around it and then going back to our little drop down when it comes to additional features, The one thing that I really wanted to cover everything is pretty well, you know, explained already, when it comes to the what those features are doing, it's pretty simple, and you can definitely play around with those. But the only thing that I would like to get into is the sharing of the mutual for the participants that you invite to work so that steal anything that we need to cover, and we will cover that once we get there. So these are the features. Then you have some undo and redo, um, got buttons. If you have placed something on the on them. You know, you can actually undo etcetera. You can obviously use the Commons ear control Z tax. You undo some of the things, then we have two of these features which are key, and we'll be getting inches. So this is a voting session. How to start it. This is a timer which is crucial thing for meetings and pretty compulsive. When it comes to times, I will cover that with you as well. The next element is the facilitator, so I can actually get access to it clicking on it. And it shows me the superpowers off the facilitation. And that's the access to the timer that were already described. I can summon that in these of the workshop for the meeting itself to see whatever I'm doing as a facilitator so they can actually should see exactly what I'm seeing. And there are some additional elements like outline instructions, hide revealed steps that center up and super locks a super look elements as well. I can obviously manage the list of facilitators. So if I have some other friends that are helping me out or kind of sub facilitating the work ship itself, I can manage that over a year and kind of adds people too, to the list. So that's that's that I can obviously share this mural with anyone in any way, shape or form. There's quite a few elements to cover here. We will get into that how to share that. Once we get into kind of inviting people over, I will. We're going to be using the anonymous link a swell as invites people and then try to export it a little bit as well into something like pdf PNG as well. So we will cover that in detail, a swell that we have the expert features of the P Ed, PdF and the PNG These air the main to mostly used by me export capabilities. And that's what I usually use, like pdf PNG files, then the next one. Is that the chat so people can actually chat with each other on the mule itself? We have some comments. So do put a comment anywhere on the mural way, are actually able to to kind of have a highlights and list all of the comments over here and kind of quickly swift through them, so that that on then we have the activity, says you can see there's quite a few actions that I have already taken on this mural kind of preparing this training. Then we have up line the find feature as well as some help as well. And these are the features, but I rarely used. I don't really want to get into that because that's not something crucial for us to cover within this training. So that's the top bar, and that's the way that it that it operates, and now we can move on to them, to the site for itself, So let's just cover that. 5. Mural App - Side Bar: the cyber has some additional features, and that's obviously going back to the desperate itself, but also including all of those elements that we can design our mural with. So we can actually include some text, like a title. We can include some a text box. So this allows us to actually, um, you know, create multiple lines up off text using a textbook. Textbooks are just a regular title as well as a comment. So we've talked about the comments. As you can see anywhere I click or a drag and drop it, it's going to show me this little panel that we've already talked about. The comments I can type in a new element is here, for example, send it, and that is going to be there until we do something about it. Right? So that comment is going to be available to anybody using the mural in the future. I will see that when they click that you will see that there's a new comment posted by Andy and we can do something about it, right? So we can obviously delete that as well. So I'm gonna delete back. I'm gonna get rid of that. You're going to delete any element on the interface, you can actually either use the backspace or control Z. I'm gonna under that, um, or redo that if we want to undo it. And I can also highlight those elements. Use the right click of the mouse. A little additional menu pops up and I can delete it through here. So when it comes to the two that to do all of the functionality, it's built off those kind of four elements. The top are the sidebar with those additional icons will go through those briefly. You can highlight any element and its shelves of over. So that's the third option. And if you right click on that specific element, that's the fourth way of actually affecting how it looks like where it is, how it's aligned, etcetera. So again, to sum up, there's four ways of doing this, affecting whatever's happening on them on your lap through the top bar. The sidebar, uh, this little pop over when, When, whenever you highlight anything on the interface, a little kind of over and it's contextual, So it kind of response, a response to the type of the element so you can see This is a PNG local type 19 Ingrid, and it's got a different list off elements to choose from. And then when I click a text and it's also going to be probably different when I put it posted, noting, it's a different list of things as well, right? So get some different features. So it's cool that it's contextual, and the 4th 1 is if you right click on any one of those, it's gonna give you the center sell futures, so we will cover that in some detail. You know, there's no point in covering all of that, because it's pretty obvious, and I just wouldn't want to waste your time on those things. Once you get on the mural, you'll be able to kind of play around and have fun with it. So and get rid of the Post it note. We can drag and drop those elements. So we've covered the text, the title, the textbooks and the comment, and then we have the Post it note so you can actually drag and drop them onto the mural. You know pretty easily can choose the different colors, different sizes and just have fun with it or your Elice so wise and so so cool as to give us the capability. If you doubt double click anywhere on the on the interface, it's actually go to generate a post it note, and it's gonna somewhat remember your last. Post it note. So if we did, you know, kind of played around with the yellow one. Usually not always, but usually kind of remembers whatever. When you do double click, it's going to use the same format of that Post it note, and it just symptoms doesn't happen for me. For some reason, I don't know why. Usually when I want to do trainings, it works. But some things when I can get overwhelmed with the amount of work, maybe it just doesn't work ago. So double clicking will generate the same type of post it note that you have been close to or have generated previous. So that's that's I do prefer to do a double click. This is just faster than opening up this window that it effects gonna move the screen to the side and then drag and drop because I have access to all of that additional feature and features a feature list from either highlighting the element or right clicking on it with that additional information here. So if I, for example, would like to change the type of this, post it note, I've got this little element over here to switch the types. And if I want to go from this three by 5 to 3 by three, I can do that pretty easily if I want to, you know, change that into a text box. I can definitely do that as well. And if I would change that into a circle sticking out, it definitely works as well. So that's a powerful feature, and it really increases the flexibility. I can highlight a few elements and change them. You know, all of them to to a different type, like in Thailand to different ones. And I can change that to a standard that I would like to follow on. That's that's I'm gonna get rid of that with the backspace and that is around them off. Whatever I can do with that first text feature, because a post it note is a text also writes type text on the Post it down. So that's why I believe they've named this whole section the text section s So that's that , then moving on to the 2nd 1 that shapes on connectors. And that's a pretty interesting and really works brilliantly, easily. We do have a few shapes here on you would like Teoh. You can obviously type stuff in them certain. Just do it. Do an example of that, uh, I can text inside of them. There we go. And one additional very cool feature is that I can connect them with these with these elements. So let's imagine that I just think the our arrow and I A Z concedes go like these little white circles at the very end. These are like the handles of the arrow. Second drag and drop it. If I drag and drop it holding down the shift key, it's going to snap into kind of a grade. It's, you know, it's it's perpendicular, powerful elements. If you want them to be nice and meat, I use the shift. I think it's that every 15 degrees it's going to allow you to. Actually, I like that. So this is Britney Future to to use another thing. It is a connector. So if you do drag and drop one of those white circles off the end, move close to one of the edges off any element. The kind of snaps in place highlights it all. Blue. Give me just human, so you'll be able to see that better. Probably that kind of highlights of Old Blue. And that means that it's snapping in place and it's connecting this element. So whenever I know, drag and drop this element, the arrow is gonna be connected to it. If I take the arrow and take the other white element connected to another one, I can. Then pretty easily I connected to a different shape. And whenever I know, move those shapes around, uh, that alignment and that structure is gonna be intact, right? I can. Obviously, I led the R O and cheese the connected kind of becoming connection point to a different one and just play around with it. So it's pretty cool to mapping on some prostheses, etcetera. Every need beach, so that kind of covers the shapes. The one difference in between a shape and a post it note. Because you might, you might think that was what's the difference? The difference is that posted has a locked aspect ratio. So when I drag and drop it, I don't need to hold down the shift key. And it always kind of maintains the aspect ratio, whereas with shape, if I drag and drop it, I can actually change that ratio off that shape, right? So it's gonna be whatever. But if I do want to maintain it, I just hold down the shift key, and it's going to maintain the shift, the aspiration of that specific shape. So that's the difference. So that's that I covered. Going to I comes. I have a cool feature here. Second, search any I consider it. I go like check icon. It's going to give me check boxes and willing to do is drag and drop. Have the needs to add some some checkbooks I can. I can definitely do that. It's cool feature about, so that's pretty much it when it comes to icons. And then we have some frameworks. There's some pre made frameworks for a can of layouts. Some design personas, hero laughs, assumption grids. You've got some agile framework elements like water off work, etcetera, retrospective. Some business elements like business model canvas, etcetera. So there's a whole list of those, but I very, very rarely used those pre may temper because there's always something missing. And that's why I try to, you know, create my own can of ass and kind of That's what we're going, what we're going to be covering within this training. I just want to show you how to use them. Euro create your own, too, for this specific meeting, how to run it helped or facilitated to make sure that you end up with the right outcome. Just using the miss, too, and doing it remotely. So that's the whole just of this training. So that's the frameworks. Then we have the images. Obviously, you can import. Some of the images have been search those images. Bye bye bye, Keywords. You have inputted some someone or something over here. You can import some files if you have from your computer Google one drive or dropbox. And there is one additional future that I like, but is somewhat limited and that the draw feature a euro. So if we do want to draw anything, we can actually do it pretty pretty easily. You know, any circles and arrows, anything, anything you draw. You can definitely use middle, for that matter. The problem is, though, that it first of all, it's it's not the best feature s So you know, I cannot draw circles that well, probably bottom. The problem is that when you're done drawing, so when you're finished with with your drawings, for example you to do and click this little dawn drawing I can You can obviously do the undoes if you want. Uh, but if we're done drawing it cannot saves the entire drawing toe one, um, one layer or one object and you cannot edit it. You can only drag it on. You can't really get get back to that edit mode. And that's a pity. I found myself many times when I would draw something on the workshop and I would forget that, you know, I'm just scribbling something that's important and then stripping something just additional information. And then do I click the done drawing and ended up with a huge, massive, uh, drawing that I only want to use the part of, and I can't do anything about it and to redraw it again. So that's a pretty limited feature, but it's a cool feature on the legs just to have that, just to cover that, we've got some different line different thickness off the off the lines of this lease of like three ultra fine, fine and medium. We have a highlighter, which is like semi transparent, but we can choose officer the color off. We're gonna visit to the color off the lines off the lines as well, and we can erase anything. But it's going to again erased the entire element. Um, not just where I'm actually kind of clicking A in that specific spot is just going to raise the entire. So that's that's That's it. I'm done drawing. I haven't drawn anything, so nothing is being safe. So that's a and that kind of summarizes the entire left panel, the top bar, and this is Zoom over here. I can actually do minus or less. I can use the common minus coming plus or control minus control plus on the PC to zoom in and out of the euro. And that's pretty much the gist off how we run these things. And that was one thing that I wanted to cover additionally, and that's just one thing it said the mutual settings that that's pretty crucial. So you can actually change that. The name, obviously the background color as well as the size, and I promise you that I'm going to cover it in a different way. So if you don't, if you're happy with the color of the background with the name, the size, I would affect in a different manner. So if you just hover your mouse over the side of the mural, it changes into this little kind of, you know, double sided Arrow, and that allows us to then change the site of the mural manually. That way, right? It only works on the right hand side and on the bottom sides off the mural, so there's something to release amounts to be able to see. But these tends to run out of space pretty quickly, with with a bigger audience, with the bigger a list of attendees and therefore it's really need Teoh be able to then just expand the mural. However you want it, how big, making us as big assed you need it to be right. So that's what we're going to over here today. So that kind of sums up the functionality, and that's everything you need to know. You don't need to know anything more. There isn't really much more to know about how this whole two works. So that's pretty much it when it comes to neuro and the Fed kind of the capabilities of the tool and how it works, etcetera eso now where you're able to gonna work with the two on dure ready to go to the next stage off, actually, um, tackling the meeting itself. So now we've covered the tool, if you're using again a different, softer solution or any other, Um, yeah, and the other service. That's fine, because we're really about how to manage and facilitate the meeting itself, not using euros. And that's why I just wanted to cover that in some detail so that we're on the same page here, so that's pretty much it. And yeah, I hope that this is understandable. Pretty easy to use. That's a call to to have in your your toolkit. So I'm looking forward to seeing you in the next part of the course, and let's discover, Yeah, how did you find the outcome of the meeting and all veins? And so I'll see you in the next one 6. Key factors of workshop design: Okay, so now that we are done with whatever you know, capabilities of the software they are. I just wanted to cover the elements related to how to make this whole thing, uh, run smoothly as far as the meeting is concerned. So there are three things that I would like to highlight first, and that's let me just go back to your little you mural over here. Just choose that. So the way that it works is the three things that I usually focus up. Whenever I am planning a war, accepts online any workshop online or a meeting because I do design meetings. I want to make sure that the meetings are, um, efficient that they deliver the first thing, which is the outcome. So what I'm focusing on, I'm gonna double quick generated posted. No, I don't really like the yellow once I'm gonna go with pink, want maybe, uh, just closer to to the 99 group branding, then a zoom in so you can actually see whatever I'm working on a little bit more. And the first thing that recovering is the outcome. So me to define whatever outcome were planning to have out of that meeting. It's not about, you know, just meeting people for the sake of meeting them. And I have a brief conversation that can be enough to, but there needs to be a specific thing that we're trying to achieve within this specific meeting. So whenever we're doing a workshop or designing a meeting with some crucial people, people on the team, for example you know, maybe we want to make sure that that meeting is designed properly so that we get the most out of it. And once you get into it, it's It's kind of obvious and kind of intuitive of the very end eso But this is something we always start that. So what is the expected outcome off that specific meeting? And I'm gonna kind of run through A few of those two have a concrete example off working, but that's the first thing. The second thing is that Andy's and the available time so attendees do. That's probably a little too Yep, attendees time And also yeah, what tool to use, uh, Teoh to use and how to build them. And we will cover all of those four of those aspects right now. So let's imagine that we have, Ah, a list of 10 problems. So let's imagine that we're in a project situation and way ended up, something went wrong and 10 issues arrived. So let's imagine that there is a double click and I'm going to change the color. So I'm using this little pop over here. We've got the size of the funds on the actual posted. Now we can actually do a lot of, ah, sketching, which I really used. We can change the font, the text format, out playing the border, the color of the actual Post it note and you have some links and change the Swedes, which the type of them positive just to something else. So I will change that, clicking the color, and I will change it to a different town, different color. I'm going to use a lighter pink, and that's that. So let's imagine that we have a list off 10 problems that we like to cover from the meeting , right? So that's, um, Kovar or salt right to solve. So we would like to invite five people. Yeah, so we have a team and there's 55 guys and gals on it and way to tackle it together where we are in the project, for example, and we would like to tackle boast the set time is gonna be 60 minutes. Right? So that's that. And we need to figure out what kind of till we're gonna be using to actually tackle those. And we're going to design that. So we'll need to design a tool right when I am and what I mean, tackle a problem. I mean, come up with a tangible solution to this specific problem. So I would like to tackle the 10 problems, and I'm guessing that end up with at least one solution solution to the problem. Right? So just to give it context off this hypothetical meeting 7. Workshop Framework: great. So let's just continue and start designing the tool itself. So it breaks down into a few and too few things when it comes to actually designing the tool itself. So what to to use as we as we mentioned, but to prioritize the problems somehow have a way to generate some of the ideas. And, yeah, it was the best idea possible. So zoom out just a little bit. So the introduction to designing a tool is pretty simple. We just need to come up with a structure off what the tool is about at a very high level. So we know that it should prioritize the problems. It should be generating some ideas or allow the people to join some of that, some of the ideas and then choose the best idea possible. So we need to kind of start with, um I'm gonna generate a post it note over here. I'm gonna maybe change the color of its to to something like maybe blue, just to have a different color for this kind of work. And there's going to be a list off. I have 10 problems, then at the very end or on the other side of this whole thing that you just moved side over here. So we have an empty slate. There you go. If you actually drag and drag those posted surrounds, they're gonna snap in places and see the little kind of lines are being highlighted so you can align them properly and keep everything nice and neat. So on one on one said the input is the 10 problems we're trying to tackle, and I'm actually gonna do a title over here. I'm gonna do input. I'm gonna name this input over here. I'm going to use using this text format. I can actually change the font typeface. I always use this marker felt bond. It's really nice looking. So it kind of looks like something Somebody has written it on the actual mural. So that's the input. And that's the 10 problems. And we need a certain outcome of the other eyes on the other end. Right, so out outcome. So as we're trying to achieve and what we want to end up with is one at least one great idea, right? For one best idea chosen, right? At least if we can tackle 10 problems and generate 100 years and then choose 10. Best one's perfect defining that input. And the output is pretty key because whatever happens in between, I'm going to draw a, um, they shaped like that genes the border car into something, uh, a little bit less pronounced. Let's put profound and maybe increase that border thickness oil and whatever happens in between, let the tool a meeting works of slash work. So our show to some people call it politic Canada or a canvas. Oh, and that's what we need to design now. So we want to start with the 10 problems and end up at least one best chosen idea by buying by the group of participants. Right? So that's the gist off how far we need to break this down to make sure that we actually know what we're gonna be doing at this meeting. So we have 10 problems coming in at least one idea coming out after 60 minutes of working together with five people. Sound that this is pretty easy to kind of comprehend. Um, on once you get around to doing these things yourself, you'll be able to define those inputs and outputs pretty easily or outcomes pretty easily and then only need to come up with is the best way to structure the work off people participating on the workshop to make sure that you get the best out of it. So let's tackle that just now. 8. Phases of Working: All right, So let's tackle the groundwork when it comes to designing this to we know what the in parties we know. What is the expected? So now let's tackle the tool itself. So let me just switch to a different You end the meeting, worship to Canada we're supposed to be creating. There's a few things to consider here. So, uh, we have the 10 problems to start with, and what we need to do is pick the key once. I'm just going to drag and drop with adult press down and we need to prioritize pink. The key, the key, uh, problem wreck. So that's something we need to do to start with as a structure of the first step off that meeting. I need to have a tool to do that or a canvas. Once we have picked to that specific problem, we need to have a way to generate solutions to that problem. Once we have generated that those solutions, we need to have ah way too. Yeah. Prioritized himself by owner ties, the solutions There you go. And that will give us away to then choose the one best idea to this specific key problem So these are the three main kind of aspect of what this too is supposed to be doing, Boss. Right, There's one additional again. If so, this is the step number one step Number two is now understanding one specific kind of phasing off off the work on any given workshop on any given meeting on any given canvas that you're ever going to be working on. And from my my experience, the entire I'm gonna name this the, um phases working. There are specific phases off working, and there's five of them. When it comes to any work. The 1st 1 is introduction ventra suction. So we need to invite and kind of introduce people to the tool to the canvas to the context , whatever we're trying to ask them to do. So that's the first thing. And that's usually the facility facilitators role to do that right? So introduction is the first thing that we have 22 different modes off working. We have the individual work, so we kind of break out and get people to work individually first and then once so so that individual work. And then once they have done some individual works synthesized some of the thoughts, then they're able to individually present very of thinking, right? So that's individually and, uh, present the work. So whatever they we've been working on, now they're able to individually present the work. Then we go to the fourth Element, and that's synthesis. And that's some some some short of a group voting exercise where we actually looking at whatever somebody has described. So they're described their work. So whatever they've been working on and then the group has the same amount of knowledge. So everybody's on the same page, and now everybody is able to vote saying that I like it. I don't like it, etc. Their specific tools we're gonna be covering here. And at the very end, we've got no the summary. Also the facilitators role. So I would say that we do on Generate another posted over here. We're gonna change that car until a little bit darker one. So this is the facilitator. This is the individual Upton. These working in parallel. Same goes. This is individual attendees working. Um, subsequently, one So one after the other. And then we have the synthesis voting session. So that's kind of a group exercise. And then we have the summary unless the facilitator again. So that's the That's the space where we have to say a few words. Great job, etcetera. So So that's that. Obviously, the facilitator needs to time the exercises, etcetera. And then we will get into time management over the later wrong interests strain. So the faces of working introduction. Then we go into individual work. Then we go into individually presenting the work and then into the voting by the group and then summary and most of the off the meetings and most of the elements. But we're actually doing this on any meeting black this structure. I mean, the structure should be there, but it's usually missing. It's just an open discussion. It's an open brainstorm. There's so many things that you know that that are lacking. And just by understanding that you need to introduce people to do whatever they want them to do as a facilitator, you need to allow them for some individual thought first so that they can synthesize their thoughts into something, do some individual work. Then they present that work so that everybody understands, and everybody has to say. Then you group vote on the best ones, picking those while you present them, for example, and then you can summarize the results. And if you keep that first of all, and remember about those two modes individual work versus group work and beast by faces of you starting and ending and exercise, this is gonna drum out of increased there efficiency of any works of your running remotely or physically, but specifically for remote workshops. It's definitely something to consider very DPS about, So that's the faces of working. That's the three key elements we need to tackle with his design toe with this meeting workshop canvas to whatever you want to call that, and that's what we will be covering in the next steps, So I'm looking forward to seeing you there. 9. Workshop Design - Breaking down the Input: Okay, so we are finally here on. Now, let's design this specific tools so that we can run our five person meeting within the 60 minutes and get to the result. So let's just break that down and get it done. I'm going to zoom out using the comments Z feature off our mural up. As you can see, the great thing about muralists, I can actually leave these things there and just maybe highlight it and just move. L a bit further out. We've got the faces of working. We've got the input outcome. Get some some sort of a structure off off the actual meeting, works up to campus. I can maybe just copy the middle of this thing over here and then start working away on it because this is something that we want Teoh kind of you know, this is the structure we've created. So let's just keep it so first of all, actually, I'm gonna take each one of those just with me. Just copy that. I think you heard of this one, Control, we are commended. Be on the Mac and you're able to pace stuff in. That's what I did. And this is the structuring to follow. Right? So we have the 10 problems. Then we want to pick the problems of paradise that prioritize that problem in some way shape before reading to generate the solutions, privatize those and then choose the best ones. So let's just try and break this down. So what I want to do is drag and drop this one. So we're going to call this the problem list, right? And there is, let's imagine 10 problems. I'm not gonna name them. I'm just gonna do, like problem 123 all the way to 10. And let's just tackle that. So there is a problem list, and the first thing when you're designing any, any tools for your workshops remotely, as is a tip that I would share it is pretty crucial when it comes to putting these things together. As you can see, there's this little little kind of frame that I I put together over here, and I used these frames very often to manage the structure and manage the real estate off my cannabis rule estate off off the tool itself. So I do have ah list of problems, right? But I just I don't want to just put, um, a list of 10 post it notes down. I want to make sure that they are structured so I generate or create basically I A list off structure elements. Let's call them frames for those specific Post it notes. I increased the size a little bit to make sure that a post it note, if it's just double click generated, busted up my mom and she's the color to Something may be different now. Um, should we go with them with the yellow wish list? And I want to make sure that of this brain is just big enough to fit the Post it note in. I'm gonna remove that are moving away, and I will change the border colored something a bit greyish and increased the the thickness so that it's a little bit less visible but thicker, so kind of, you know, a little bit less visible, beloved, more visible, if you like. So So that's the problem with and that allows me to then, uh, yeah, you know, have a structure that posted note fits a specific brain, and it really helps with managing the structure of the works because so many times I've seen so many people you know on the world more work, stuff that we do. But they do align their post it notes into those little brains that are pre prepared apartment. So that's what we want to maintain and keep as a promise to ourselves. When it comes to the to so problem list, that's the first thing. So we need to generate a room for 10 problems, right? So let's just drag and drop this thing. You know, three more and why What's? We're running out of space, as you can see, and there are two ways of doing it. Either copy it to the left and have the 10 problems like that, and that's something I think we'll do. Or maybe it'll be better to. I'm gonna do that. Come on, See, Dragon Drop kind of drug are mask on top of the euro. I kind of bullet her and a little LaRoche's up. We can just give ourselves as much from us. We want, you know, because why not? We've got all the room in the world, so it's just use it. So that's five. And then do you? Let's do additional five of the very bottom. There you go. So now we have our room or 10 problems. So what I'm going to do is just go problem one and put it over here. And before I do that, I want to highlight another tip. So once we have generated the structure, it's a very good idea to I'm going to copy one of those elements because we will be using that. But it's a very good idea to highlight everything that we've agreed. It's so far, right? Click on it. I'm going to also move this fund so you reuse it. But right click on it. And as a facilitator, you have the capability to lock elements and also super look them if you're the facility so you can look those elements so that you can decide if any member can unlock those or only facilitators can unlock. This is the option that I would choose very strongly, so only first in the teachers can unlock. That's right. So therefore, now me as a facilitator, I cannot, you know, drag and drop it anymore. Because it's locked. I can obviously unlock it. So if I drag on top of that, a little kind of, uh uh, look should should show itself up so you can see All right, right, So you can see over there When I do click, it shows this little padlock, but I can right click it and I can unlock the specific element as well. So but I'll keep it looked. I'll keep it look and we'll just populate the list with our 10 problems. So let's imagine that we do generate, not generate. We come to this meeting and we have these 10 problems from from our difficult project, and this is something I would usually give the participants of this meeting beforehand. So remember that there is only 60 minutes that we have and going back to our little structure off working with anything praises of working. The introduction should be made. So if I don't have the room to introduce people to 10 problems, I don't do that over the meeting. I actually give him the homework. Do you do that right? So let's imagine we have 10 problems to solve. I send out those lists of the entire list of problems to those five attendees beforehand as homework. So if you want to come to the workshop. Calm, prepare. You need to know about these five problems, right? So that's something I would do. And then once we have a list of those problems, they already know what we're tackling. Right? So they know exactly, they come prepared. And if the adult this cancel the meeting, you know, just cancel the meeting and only two meetings when people are actually willing, engaged and prepared to do something about it. So that's problem Number seven. Problem number eight problem. Now, you number nine and problem number 10 100. And I know we have a lot of problems, but not that many. Hopefully. So that's the list of problems. And let's imagine that we've introduced the guys. I'm going to move this structure over here. Second, actually, um, have access to it more freely, uh, should be copied or just moment. Let's just moment has moved to the side over here and then move the, um you know, I mean, move those post it notes Maybe not days old, right, And move this bad boy to the right just very with you guys and do this. So you have access to zoom in because you probably don't see what I'm working on or you can see the text. Kenya. All right, so that's the faces off working. And if they have introduced themselves to to their problems eso they've done the individual work of kind of synthesizing it and kind of coming up with a with a way off, you know, looking at them. And we need to present any where they don't need to show us that they understood the problems. We can have assumed that they did, right. So we need to do now is going to synthesize though those in a group voting session. Right? So that's something. I'll show you how to do that. But I would. That's what I would do. So we have the problem list And because we need to synthesize that, I would add that as a subtitle saying the problem list? Um, uh, this will be a group revolt. I can lower the size of that specific part. May be moving over top. Unlock this fun. Well, we all went to the top. There you go. So we know there's this is a problem list. This is pre prepared, and this will be a group vote on the mechanics have been vote. I watched in shuttle age. Let's just build a structure burst. So we have a list of problems and that's done right. So we have input. Ready. Now let's pick the problem. We will vote on that as a group using the voting session over here so we would generate that. And I was show that in the mechanics of the workshop, so structurally we don't need anything else. We're just gonna vote on those problems using that capability. So, um, if we do have of the votes ready, what we need to do in that is obviously pick the key problem, and I specifically always do this. I give of the workshop attendees a specific room for a key problem that has been chosen. So he chosen problem. That's what I very often do. I almost all always do it. And I usually also highlight this with a different color as well. So this is do it because it's yellow with two, right, So the key chosen problem is right, and that's very important to have. So whenever people did vote, whenever people voted, we have the top priority problem. We just move it and drag and drop it to the next element. And off we go. And then we moved to that the next. So we have a specific location for the problems with the key problem toe actually end up. Have it in the middle. You know, that's how compulsive meat I am. So so that's that we have the key chosen problem and we have a specific space for that element. Also, if we want to add a little bit off additional kind of, um, eligibility to this whole subject matter, we can you do like a It's just you're like a little a little frame are narrow that that will show us I usually do dotted line. I changed the color again. I increased the with of it so but it's all nice and consistent with visual aspect. And then I can zoom out, move it over, brother down. And probably I would use maybe triangle. Maybe trying a lineup as the as the arrow, right? Like so again like that? No, don't be kind of showing the direction of movement within the canvas itself. Right. So you pick, we do the vote and then we choose the Dean key chosen problem ends up here, and that's us done when it comes to picking the key problem. And then we can just, you know, synthesize it as a facilitator. Reckoned. Just summarize that, guys, Thanks for voting. We've chosen this key problem to tackle in the next face off our meeting in the next space off our workshop. So I'm done with the phases of working, right? So as a facilitator, I've summarized we have the group vote. That's 10. Workshop Design - Tool execution: OK, moving on to the next one. So we generate solutions now. And since we are generating solutions now, we need to cover the entire and the faces of work. So we need to introduce the guys to the tool, whatever we're going to be designing and allow them to generate those things in an individual work first, then presented, then synthesize it and then summarize it. So let's just break this down. Uh, going to use maybe another arrow like this one. There you go. And so let's generate ideas. So obviously, this is just generic, you know, it can be ideas. It can begin any any sort off work. But we asked that in these two to do so, uh, the faces of working. We want them to do individual work first. So let's generate ideas, and we want to do that individually first. So there's five attendees toe work with bites. I'm going to dio attendee, uh, t number one and I like to, you know, name these guys the more personal. So so they know who's who. If I know who's coming right is gonna be like Steve, Maybe it's just a minus. And maybe change the font color to this plants that Steve Mabel, the doctor. So it's more visible. There you go. That's Steve at the knee number one. Then we have attendee number 234 and five. But first, let's designed the campus for generating ideas first. So not 20 number one. But Steve, we will just say, uh, you number one, please. Oh, use it. Smaller funds for that. So we went Teoh and give the the introduction or the task name, so please generate, you know, five ideas to the key problem. There you go. So the Steve, even when we're not around, he knows what what this task is all about. So I can lower that it doesn't need to be asked, um, a steak and as visible because just a hint. Help for Steve to to work with. Then we can unlock one of those. Copy them, and I'm going to give Steve five. Five areas are fine locations for structurally for those ideas to springing. Or and five If you highlight the level of elements and go to this little ovary and to this new pope over off options, there's in a line there, and it clicked but align. We can distribute them horizontally on them. Last center, etcetera. And if you distribute them horizontally is gonna very needy ally in them, you know, in the stupid, which is pretty meat also to do. And that's the gist of the exercise, right? All we need to do now is copy it five times or four times to give room or other aunts and these to do the same thing Number four and number by. So let's imagine we have Steve here, Mary, we have a world on the we have known and we have Carol right hands. Yeah, I'm just breaking down the structure. First. We'll worry about that kind of visual aspects of this whole thing of this whole thing later on. Wants to build a structure itself. Eso That's not the number two. That's indie number three. That's in D number four, and that's indeed number. So this deals with everybody generating their ideas individually first, So I give them a set amount of time. Allow them to generate ideas. Um, you know, individually first. So that's 1000 me. Let's do this one. Also like, let's generate India's A A. I move this out the way a little bit. Just increase the visual aspect of this whole thing. So let's generate ideas. And I give the guys a way to individually present. I mean, individual generate five ideas to the keep chosen problem, right? I'm not talking about the time yet. I don't know really what time I'm going to end up with, is it Is the hour enough to do that? So we'll figure that out later. 11. Workshop Design - Breaking down the Outcome: So I'm good. Five attendees. They will generate five ideas each individually first, and I need to give them the opportunity to present all of the ideas or present just the key ones. And that's something I would decide upon when I have the appropriate time frames. And I know if I'm left with five minutes or two minutes or one minute wherever so but I will give Steve and each one of those attendees, I would say, Maybe, you know, maybe two ideas that they individually when they are presenting out of the five ideas they pick to best ones because I can really see the our might be a little limited when it comes to, you know, the amount of time we have. So I would home this. Please choose best to ideas that right? So that's what Steve needs to do in step number two, and I will probably can't be this one just to give it a lot more structure, right? And then just drag and drop with those elements together so that Mary knows what to what to do, and he knows what to do. And Carol. Those possibly generate individually five ideas and then when they presented to the group. They pick the idea they've generated, and they move it when they present. The best idea generated more to the third section and there's again slot for two best ideas . Not three. Not 12 best ideas to choose from. Right? So So So they've chosen themselves from the ideas that generated the to that they would like to put up for a vote. Right? These are the ones life generated overall. But these are the two time talking to you guys about because villains that matter right to me. These are the best from my opinion, and that's how we've tackled with this specific elements. So we've generated solutions and we kind of have the first kind of for step into the prioritization because I individually had to pick two out of five. You can leave 55 out of five without, but semi individual privatisation and our people to present. But they will be old down to the time we have to work with eso. If you do have the time, definitely allow them to generate more ideas in general, present your ideas and choose more ideas. Well, so but we only have an hour. So read to prioritize those solutions. So going back to our face of working, we have the synthesis through a group vote. So we individually know, presented all the ideas. And now we need to vote on boats. And I would basically believe this. Let's generate ideas and maybe call this Let's vote on the best ones. Right. So there is Ah, um, whole section. These are dear ideas being individually put in here by Steve, mary and Andy and cetera. And then together we can use the keep of lady Off Euro, for example. The vote on those given the amount of votes and said I will. We will cover voting sessions in detail later. So I have the structure for the vote itself, right? Going back, Teoh our structure so I can prioritize those solutions. And then once I have the vote, well, I need to do is we have a key chosen problem. Then we have Thank you. Chosen idea. Right? And this is the gist of the entire exercise. Pretty much done. Right. You go on there, you know. So we have the key chosen idea. So we do a voting session and out of the 10 ideas. If my math is correct, two times five of the 10 ideas, we will pick the best one by the group and we have the key chosen idea. And all we need to do is redo this exercise as many times as we can within the given time frame to tackle more problems. Right? So we have a He chose an idea he chosen problem that we've picked from the prioritized list generated some of the socials individually. Then I had a group presentation, voted on the best one and got to the chosen idea destructive. And then again, we do have the time, which we will get. Teoh. These are of all the best ideas you just this once great job, all the best ideas and that will be, you know, slot more. No, we can generate for one kind of one idea for each one of the problems. That's perfect. And some and let's just give you. But let's let's just keep it honest. Time. Let's just leave. If we generate five ideas to five key problems on that specific meeting within one hour, you know we're golden, so I wouldn't worry about that So Great job. All the mess, these air here. Then you can also do that. Maybe my coping that's and damn moving it around something something rights? Kind of. Ah, a summary over. Great work being highlighted somewhere around here, maybe on the very bottom. Right? And this kind of shows is the entire structure of the cannabis. So it covers the faces of working. It gives the opportunity for us to facilitate, introduce people to the exercise, give them so individual work in parallel, then allow them to present their work individually as well. Then the group knows what they're doing. Vote on it and then summarize of the president a transfer. So this wraps it up somewhere. You guys, we have just designed a tool for our for our specific meeting that is taking place within five participants. And we want to tackle 10 problems that's visit meeting. So I think that we are We're good way in a good spot over here. So thanks very much for a kind of having a look. And I hope that this, you know, highlights the the structure of how to put these things together. Obviously, this is pretty generic and it's like problems versus idea. But this could be anything on kind of showing is to make sure that you kind of follow the faces that allow people to work individually, allow them the room to present their work so that the group knows what they've been talking about and then have a cool, uh, way off voting as a group on the what has been discussed. So whatever that is idea problem business goes, whatever stakeholders, individual work, individual presentations and then group vote. That's the three main ones. And we close it up, especially teachers with the introduction and a summary. So that's just of this whole thing. All right, I'll see you in the next one. 12. Workshop Tool Breakdown: Alright, guys. So? So we've covered with pretty much designed the entire too, as far as the structures concerns. So we're ready for the five participants ready for the 10 problems. And I'm ready for five best ideas to be generated out of this whole thing. What we don't have, which is the most crucial aspect of this whole thing, is the timing. And that's what I went to cover with this specific video to show you exactly how to break this whole thing down and use the 60 minutes to the best of our abilities. Okay, so let me just share my screen again. On as you can see, this is the problem list on the left. This is the let's generate ideas individually, individually picked them, then vote on them and have the key chosen ideas and then populate all the best ideas list of the very bottom. Right? So that's what we have. And now going back to our little post it note of the very top. We have five people, not sorry, tackle, but have 60 minutes to work. Right? So that's something. Let's put that in a spot. We have 60 minutes right by this whole exercise. I won't be needing this as much. I'm just gonna move it away so that it doesn't bother us. Visual on. Okay, so we have 60 minutes, I'm going to zoom out a little bit, move it to the middle, so it's a little easier for us to work with. OK, we've got we've got some luck. Sounds over that. Which kind of reminds me as far as the structure is concerned, definitely. We need to lock everything up. But before we do that, let me just unlock everything. So let's just look back. Look, all we can do so if you do unlock all girls going toe additionally ask you, Are you sure that you would unlock all the elements with this particular one? So that's fine. The junior role that's moving to the right a little bit? No, that is to be in the middle. Somewhat I want to have is old white. There you go. So that's a that and what we need to do this. I liked everything again. Probably not highlight the problems because we won't be moving those around a little bit. And then right click. Look on the first of the teachers can look so I can still move the problems around, right? But I can't move any off the structural elements off the action. So going back to the 60 minutes element, any tool, whatever that tool is, I'm going to use an example of any framework that can take. Take the persona document you can take. I don't know. Let's take something else. Uh, this one, for example, right most that I'm going to move its to the side over here. Scaling down probably somewhat, a little bit and just just is an example. So any any document that you were working with, For example, this one. It's a persona document, and it's got the name and sketch behaviors and actions need needs and pain points and some dead demographic information. And for the one over here, we've got a scenario steps we have doing thinking and feeling. Each one of those steps has got specific sections, and this is the key of the exercise. When it comes to time, manage, we need to break those down, and there's obviously some visible chunks over here. We've got one on one element is the name and sketch. The other one is the behaviors, etcetera. So we have 60 minutes and therefore let me just go with a simple title. Close this thing. If we go with those four elements just using the 60 minutes if we subdivide 60 by four because there's four elements is going to be 15 minutes each, right? So if you want to tackle all of those four elements of this persona document, we only have if we something let it evenly. 50 minutes for each one of those, right? So we only have 15 minutes to tackle the name and sketch 15 minutes to tackle the behaviors , etcetera seem would go for this one with scenario. So we only have 15 minutes to cover the steps 15 minutes to do the doing, thinking and feeling as well, right? These obviously can differ, but you need to make sure we will do that in our example. But we need to make sure that we do know what are the main sections off our two and then break those down into appropriate timeframe and additional in addition to that going back to our faces off working, I mean, to make sure that we allow for each one of those faces to actually happen. Right? So I'm going to copy that by starting over here on the truth. You can see it. I hope that you can. So we need to if we're doing this person a document. We have 50 minutes to introduce the name and sketch part of the percent of documents. So that's gonna take us some time. We need to give the people some individual work to be had so they can, you know, kind of work individually first for, like, two or three minutes about. Okay, what I put in here, if I was doing it on my own. So they think about that first. Then they present that information, you know, subsequently. And that costs a lot of time, and then we synthesize it with a group session of voting off. What? You know, the name should be What the sketch should be, etcetera, etcetera, for person. A document. Obviously, this is just an example. You will probably be more of, ah, kind of a group exercise. But when you're working with something more synthetic, like problem list or idealist, it's always better to give people the room to actually work kind of do individually first and then allowing them to to present how they're thinking about a subject matter and then clustering it or voting upon it in that way, shape or form. So that's kind of the gist of the fundamentals when it comes to time management of your work. So now let's go back to our or count of us and break down it physically how we would tackle an hour's meeting using that specific challenge to get to the outcome of the idea. 13. Workshop Time Breakdown: and OK, so we have 60 minutes and as you can see the structure itself way, have a problem list. The guys have been introduced to the title ready. So let's imagine you've sent that stuff over the email. They read through those. They have enough of an understanding of what the problems are. Eso the individual kind of understanding and synthesize synthesizing information has already been done. What mean to do is vote on this, but this is one section the second section is generating of the ideas presenting those ideas with, you know, kind of choosing them individually. First of them presenting to best ideas. The 3rd 1 is voting on those, and the 4th 1 is yeah, summering summarizing it in moving that chosen idea to the to the older message. Easiest section. So if we want to highlight whatever is happening over religion on look, this one, I'm not all Look, this one I go. So if you would like to break that down, I'm going to use maybe a different color, something bigger just to have those three sections highlighted and I'm going to use May Red is that's fine. So that's number one. So there's an exercise off protrude ization over there. But then we just move stuff to the key chosen so that some of the exercise Then we have step number two, which is individually generating off those ideas and choosing the key wants and presenting them. So this is like a two second big section, right? And then we have in the third, which is kind of in between individual show choice and the group, both right, so this is like So this is that vote now. This is idea generation on this is huh? On this days? Come on. And this is the characterization off, right? The leader of the three very high level areas off what we're going to be doing on this specific workshop. Your meeting for an hour. Eso By looking at this, it's kind of, you know, easy now to a little bit more easy, Teoh Bre break down the 60 minutes. I wouldn't give myself, you know, 20 minutes from the privatisation, because they've already are interesting problems. So let's imagine that we break it down not evenly, like 2020 20 we break it down slightly differently. So maybe let's give ourselves, you know, more time to generate D. D is a little bit less time to vote on them and far less more time to attacks. You vote on the problems, so I'm gonna get going to just zoom in over here so that you can see what I'm work. So the problem list. Let's do that first. So going to unlock this element, baby and I would like to write down time for the vote Tous. I would give ourselves 10 minutes in minutes. Let's imagine it's 10 minutes to do the vote, right? So it's maybe just do over here, and I'll change that. Maybe to bluish color. Always say about that. Maybe a dark blue, something like that. So let's give ourselves 10 minutes over here for the vote, right? So we give ourselves 10 minutes. That's great, right? So that's that. I'm not gonna dive in any deeper than that 10 minutes for the vote. Then I'm going to give ourselves time for that, uh, idea generation generation. Let's give ourselves happened, right? And then let's move on to the next one and let's give ourselves maybe, let's say, 10 minutes off the voting time and see where we stand. We've got 50 minutes. So we have this 10 additional minutes that we would elect that I would leave ourselves as something I would call a, um, time. Um, you know, time backlog. Let's call that fighting back 10 minutes and this summarizes into an hour and breaking that whole canvas down into these chunks is crucial. I've seen designers so many times, you know, struggling with this. I'm actually gonna elevate that if she designers struggle with this on and so much in the past within Mark, within my experience, doing this on projects. All right, on breaking things down to the minute. And this is, I believe, the only way to actually medicines. I'm properly because if you just put this kind of us in front of people and just start working away and just you are, see where we get to. It's hardly time management. You need Teoh. Break it down so that you know exactly how many minutes you have for each one of those elements. But at least assume of those to start with and then managed properly and see where you are during your workshop. So you're running the agenda, but you're at least for sure have some assumptions for the time that you should be spending on each one of those exercises you can actually look at the time is like, Okay, we are on time or were not on time. And you're able to know that if you have a detailed agenda, you are able to say that you're on time in the 1st 5 minutes of the meeting. So you already know if you're late and you need Teoh, you know, backtrack, or you need to kind of get that time elsewhere. Or that you're, you know, ahead of time, which is great to be in that position, because then you can let people go earlier, which is been test. So that's that. Okay, enough of a rent going back to our You are a mural over here. So breaking things down, time for the vote. We have 10 minutes, and we need to probably introduce people to Okay, we're going to be doing a voting session, etcetera. So I'm going to use different letters or for those different phases so that it's easier for us to kind of code it. So let's do, uh, places working. And let's maybe just named those things. So this is going to be to be introduction with an eye, right? Okay, I should see it. That will be enough. Then we'll go individual work Benham ago with, uh, don't call this one. Maybe, like intro or some dentro, you know? So in true, that's individual work. That's individual present. That's vote. And that's the summer. Right? Then moved. Copy that. Move it over here. And now it's time to break this thing. Now I look this one that's unlock. No, not all summer. All right. Zooming in a little bit. We have a problem list. We'll move with owners further off. Time for the votes will actually be that in lower the font size. Maybe a little bit like so. So OK, I don't know. Maybe use a different color for that. Is it too much? Uh, but just is that the line to so actually align it in the middle? That's old nice and even Teoh slide it to the right. Change the color of that into maybe this dark blue against about, you know, corresponding with time and blue. Okay, the introduction. Let's take one. Maybe one minute or two minutes to introduce the people. Hey, guys, how's it going? We're going to be voting on those 10 problems. You read them on the email, It several. That crazy individual work is not required because they were done that. So the zero minutes, That's great. We've saved some some time because we've given that task to the people before. Right then we have a kind of individual work on those problems. We don't need that again because we've done that work individually first, before we get to go. Before we ended up in the meeting itself, right solo, each there was vote. So what we need to do is, yeah, just give them some time to actually come up with a vote. So I would say maybe, maybe two minutes is enough. And then to summarize it, kind of seeing the result center up. Maybe that's another man. So, as you can see, when you start breaking these things down, it turns out that you don't really need 10 minutes. What we need is six months, right, And then update that six minutes moving on to the next time I'm going to, uh, move this one. Unlock this one. Look, my little brother up. Take this month. Move this a little further up and I'm ready to coffee this month as well. And that's where I think we will, uh, run short on time. But we'll see. So this is the ideagen. Slow it over here. She's nice and even there's so many colors somebody finds crazy, but yeah, let's just keep going. So we have five people generating ideas right in the first place of this whole thing. So we need to introduce the guys. Teoh. Okay, we're moving on. We've chosen the key problem. Let's no tackle it. And Steve, Mary, Andy, etcetera. I would like you to generate five ideas to this specific problem and let's do that individual. So I give them three minutes to generate that individual work, Mike. So I give them three minutes says they're doing it in parallel. That's three minutes, and that's everything I need, Right? So I've got two minutes to introduce that three minutes to ask them to generate five ideas for that specific element individually first. So they're doing that in parallel, so I only use up three minutes. You're going to break it down further in three minutes that that's 180 seconds, so that's probably like 31 35 36 seconds per idea to be generated. So I always If that's not enough of a breakdown, I break it down even further to a specific positive. But that's probably not needed over, so they get three minutes for that. Then they need to present each one of them needs to present of the two best ideas and move them to the to the leads vote section right now. So this is the police. Choose the two best ideas and present. So there's five people and each person to describe an idea needs probably about a minute, minute and 1/2. So the individual presentation will take five because there's five people times, three minutes, just going to be 15 minutes to do that by just to present these ideas, right? So they present them and then let's give him give ourselves two minutes again to vote on them and then two minutes to summarize it and move the You know, there's 10 ideas. We vote on them and remove those Teoh that So, as you can see the time for the degeneration, this was the time for for the vote and so brought on the ideas. It's actually not something that we even need it. T actually include over here cause it's all broken down in that in that specific section over there, so I can actually get rid of that. And it's a work in progress in Russian working on the stored. But we start analyzing, and from that level of detail, that's when you get to those results. So how much time do we actually needs to do to do the one problem? It's two plus three. That's five minutes 15 20 on that's plus two plus 2 24 minutes to tackle that. So, as you can see in order to tackle, to choose and prioritize on the problems and choose the key problem, we need six minutes to do that and to generate five ideas, choose the to present to and then vote on them. We 24 idea 24 minutes to do that so altogether we need half an hour. The tackle. One problem, right? And now, since the list is already prioritized, we can then move over to the next problem on the list, for example, and It's very prioritize. We can just move it t this each other problem again, move the other way than the other one away, for example, and keep the exercise going. Right. So for the second session within the one hour, I don't need the introduction and again because everybody knows what they're doing. I can individually then ask them again to spend three minutes and doing that. So I need obviously to clean the canvas or generate maybe to cannabis is right next to each other so they can actually go to the next one Now, actually, do you know what guys? Let's just do that. Let's just do that. I'm going to unlock all all of the elements and just we see that we have some additional time that you can actually use. We can definitely use the mural and some divide this whole exercise into two phases. You know, this is perfect. No, Drag it over there. My problem don't need the whole list over here. I just need that you chosen problem. But that's what I need. So I'm going to do is just take the second problem from this list, move it to this one and then generate. Let's see how the timing changes just because of the fact that we're not dealing with the problem privatisation anymore, because there were prioritize and are going to do is just generate be it so introduction. You don't need to do anything because we already introduced them to the tools and thats zero right, So that's that of the individual kind of generation of ideas that will happen, right? So we're gonna use the same tool. That's good. We'll give them three minutes to that individual presentation that will happen. The vote and the summary will still happen. So we've just saved two minutes through doing just that, right? So that's three plus 15. That's 18 22 minutes overall. There you go. Okay. Okay. So that's that. And I can now maybe create a big Ben of our biggest thing over here on Do even a 11 bigger fund on. Just do that. And do you like part one part one and on to maybe let's do it in black. There you go. And can you actually get rid of those three main Facebook? Anything? Guys, I think that I could get rid of that just for the for the clearance. This was just something to help us out. We're working on it. But now it's in the way, Uh, our work. So let's just get rid of that in part one Part two, we can align those, obviously. Oh, so there you go. And all we need to do now is just see how much time we actually need some Get rid of this one altogether. Because now I actually moved and use this. So time needed is what six plus 20 for? That's 30 minutes overall for the face number one, right. And her face number two or part number two of our meeting. We're going to need, what, 22 minutes, right? Two minutes. So all together, using this method and kind of breaking things down, we know, know that just we don't know that part. One of our workshop are meeting is going to take 30 minutes. It'll I was to generate or prioritized the 10 problems, picked the key one and generate the best solutions out of the five people were invited and generate one solution within half an hour, right? And then because we've spent some time on the introductions and the tour is already known. We can spend in two minutes to tackle the second problem, right? So that's a benefit off having that. So we respect altogether 52 minutes. So we have eight minutes to spare for any small took at the very beginning, talking about the weather or any Q and A at the very end, or maybe some follow up steps after the meeting, so you can see that using this structure, we already know that tackling 10 problems is impossible to do within one hours meeting. So we actually need to dio how many five meetings like that or increase the time to tackle more using this specific brain, right? So to sum up, let me just change that. So to sum up time management is all about the minutes. It's all about making sure that you subdivide your your your your entire cannabis, your entire tool and chunk herbal elements, making sure what kind off timeframes you associate with those chunks and then just run through it and go a Spahr asked a simple a single post it note to calculate the time it takes to put it there. And remember about the structure off the off working rights, going to introduce us a positive to something you need to allow for individual work if you need to. You didn't tell out for individual presentation if you need to. The venue to allow for a group discussion, voting session, etcetera and then summary. So these five steps are pretty crucial when it comes to time management when it works. When you do that, I can promise you one thing. You'll be like, you know, legends of time management on design, thinking works. It's globally. You know the amount of designers I met on the road. I don't use this that don't manage their time that in that amount of detail, and I could always see them trip over, you know, and not manage to fit whatever they were working on within a specific time frame. Because with this assumption, I don't really care if I've been one hour or five, you know, I know exactly how much stuff I can fit into the time frame but has been given to me. So I hope this helps. I'll see you in the next one 14. Workshop Time Management: Okay, So now let's like mechanically, um, try to go through the tool that we've created that we've just created together. And, yeah, I'll show you how to kind of facilitate it on a live organism. So how would that work? From the perspective off time management. Kind of starting the stopper or the stopwatch and how the voting systems work. So first of all, let's go over the timer itself. So let's just do that. You just change the, uh, of you and there and looking at the facilitator window at the very top. You've got this little timer over. So I know exactly now how much time I have for the introduction, So I don't I just into time and myself. If you're not using your olam your or any other online software, all it takes is just using your phone. I'm just making sure that you have a timer. Eso that you manage. The time is the only way to do it. I was stopwatch, so I know that I have two minutes to introduce the tool. Okay, guys, welcome. We're gonna be prioritizing those 10 problems, you know about them, and I'm just timing myself and I'm sure that I can keep that concise. And within two minutes, then I start the vote and when I start the vote, I start the timer as well, or I keep the time and just have a suspense. It is just for me because I don't need anybody else to see that we only have two minutes. But this this is just for me myself and I write. So I can either use the watch on the my phone, for example, when I can start the watch here as well. So the way that this works in order for us to start the timer is pretty simple. I can, you know, just the amount of time I need to actually time. And then I just start the timer that if you click it again when the timers are running as a facilitator, a guy should pause the timer. You need that. You know there's a question or something, or you can add one more minute or five minutes very quickly, so I'm just gonna resume it. It's actually gonna ask me when it when it gets to one minute automatically gonna ask me, would you like to add one more minute because usually sometimes unusual. But sometimes these things tends to run a little bit late. And, you know, adding one more minute is something we're all capable of doing because we know how many minutes behalf how many minutes behalf left So you can see over here the pop up shown you there is only one on the left. Want want to add an extra time? I like that. I haven't Minister clicking, but I can add additional time over there. So I'm gonna stop up the timer. And because we have all of those elements I know exactly how much time I have left. So specifically for the individual work and the individual presentations and the voting and summaries, everything that kind of correlates with people working on your works or so that's and these by time it right. So for the individual work, Michael timer got three minutes. Plus, There you go. Guys. We have three minutes off you go, and they just start generating these ideas. You know, Steve, Mary and they do it in parallel. Then I'd say that I see. Okay. Fantastic. Guys, that's great. We can, uh, and the timer. Time's up. now, Steve, you're the 1st 1 So please tell me about two best ideas you've generated on my time, Steve, because I know that I only have 50 minutes to have five people to present the two best ideas. So I do again, like three minutes. Start the timer. If you go, Steve, we're listening and everybody's quiet. Steve is describing the two best ideas. I time Steve whenever he describes it. I asked him, OK, and I am the timer. So whenever he's either done talking about the ideas, he moves them over. I go, I'm like, Okay, Mary Europe. And then Mary describes her at two favorite ideas and does the same thing, etcetera, etcetera, and I just time each person on by was time myself time and managed the entire works of just to make sure that I'm actually on time. But because I know that I have 24 minutes for this entire session. I know how you know the high level time frame that I need to be managed. So that's that. And that pretty much summarises you know how to manage plan ahead of time. How many minutes you happened? Just how easy it is and how professional in his guys to be in a work supplying that. When When you see that somebody's actually prepared and they're managing in a perfect everybody knows what they're doing, everybody knows that we're on time. Everybody knows that. You know, there's a specific regime off facilitation here and there, specific waste off, managing the time as well, and the result in the out. So that's that's the best way to actually tackle that. So I would definitely highly recommend to make sure that you plan ahead. I have a detailed a time agenda. So you know that right next to our exercises, you've got those minutes listed out from the people to see also, so they're aware that there's gonna be time for individual work. That was gonna be time for some group work, etcetera. And there's a time associated to each one of those, right? So that's that. So that's that's for the time Iseman goes. Use this stuff. Watch usually use your own kind of a stopwatch on yourself and on that Indies, and I'm sure that if you do it this way, you will be able to finish your meetings before time, not only on time with the appropriate outcome as well. So yeah, thanks very much. And I'll see you in the next one. 15. Workshop Voting Sessions: Okay, So the final kind of element that I wanted to tackle here as the voting sessions, right. We've kind of were dancing with the idea of doing the voting session for quite some time, Pretty much from the very beginning of them off the trainings. I just wanted to tackle that aspect off how to actually do that. And, yeah, just share the sure the screen and break this down for you guys. So, uh, we have the problems over here, right? Eso we have two minutes to introduce the problem list, guys, you know the problems. You know what we're tackling here and now what we need to do is I hope that everybody is aware of the problems. You've done your homework and set her up. If they haven't, you know, move the meeting on Do it again. But ever. Everybody's on the same page. Everybody knows what the problems are. We just need to do a vote. So you have all that and these there, And what we need to do is like this in the voting session over there, um, the top bar off euro and we can start voting session and all we need to do is with the five participants that we have with a whole list of problems. What I usually do is I start the voting session and I name this. So this is the problem. It is a and we can select the number of votes per person. And usually when I have, like, 10 elements, I tends to give people maybe three, maybe four votes. But usually it's like three votes s. Oh, that I You know, I don't give them enough to cover the entire span of problems so that I get to some key problems in some key issues, right? So I would go down to three. And another question is, who can end in the voting session? And it's just me and any other facilitators on this meal. That's what I would highly recommend just to make sure that you you run the show, right? So you're facilitating it, you're managing it and you're you're the pro. So that's what I would have you recommend. And then we go next and the session starts. Everybody gets this little pop pop screen pop upstream, where it describes that if you click a card, you are going to add the vote. If you shift and click a card, you're going to remove that boat. The whole specificity, kind of the whole specific off on Uh oh. Adding vote is that you can use your three votes any way you want. You can add three votes to one a card, for example. Second, begin voting and I can do problem. One problem to problem three. I can use up all of my votes on this one card or using this shit. I can get rid of some of them and distribute them. Anyway, I wanted right, So this is a dot fault so I can read through the problems. I know them, right? And then I could just vote on them. So let's just do it this way, right? The great thing about this also is that as a person, the teacher you are the one voting, obviously, but you can see the whole list off attendees on your worship and see how many votes they have left at any moment in time. When you are running the voting session, you're the one that started it. You're the one that will end it so you can actually see who hasn't voted yet and how many votes they have left says you can see over here if I know the vote to, it's gonna update that and that I can and the voting session. Let's end devoting session. And as you can see, a problem Number one that I have given. It was just me here, but I've given two votes, so you get this limits summary, the voting results. Everybody sees this when that happens on the mural and you can see the problem. Number one. There's like unique voters. It was just one person uniquely voting for this one s. So if you have more people voting on, it will be a unique voters to five. Whatever. How many people uniquely booked it on it and how many votes it actually got? And it's going to blow the list for you. So you'll have the top problems of the vory top work talk elements, a Devery topping and the lowest or not voted elements at the very bottom or they're not even gonna be shown this specific voting results right? So I'm going to do is just take problem number one moments to the key chosen problem. It's going to maintain those numbers until you click this little X here, right? So they can actually do that. And then you have a clean slate you can actually keep on going, right? So that's pretty much the gist of this whole exercise. You can start the voting session again and some additional options booked up so you can actually show the results space again. So the previous voting session and you'll have additional voting sessions. So let's try and do that. Let's just try and generate maybe another voting session. Let's dio another example. I'm going to give myself five votes, So let's do that. Begin voting 12123 Or maybe Let's do, uh, what? And then and the voting section, you can see the results. Obviously, I voted two and to one, so they're all the top votes over here. I can either close that or I can click in between those two different color coded Also the voting sessions. Right, so I can get access to that. You hear? I can click around through here to actually see those voting results on the mural itself, and I can close it so I don't see that information and watch. If I want to highlight it again, I go to the voting sessions and I can either show the results page. So that's this one. Or I can show of the votes themselves on the cards. And then I use this little like it top feature to highlight which voting sessions I want to highlight. And everybody on the mural that you're facilitating sees that exact information. So that's that, all right. And that's pretty much it when it comes to the voting session and how to manage it and how to make sure that you quickly run through this thing and, yeah, be on your way and, you know, get those 60 minutes efficiently planned and efficiently executed. So that's pretty much a policeman, so I'll see you in the next one. 16. Course Summary: Alright, guys. So we're pretty much done. You know, you're now able to run through your own meetings remotely using euro or any other up. You know how to manage your time properly. You know how toe kind of break down whatever tool you've created to run that workshop for that meeting efficiently. So, you know, break it down and us a sign specific time related frames for that for that to whatever it is how to break it down into faces, off individual work versus a group work. So you know exactly how to do that. Now you know how to plan the entire meeting. As far as the outcome goes, what kind of outcome are we trying to achieve? How to break the outcome down to specific things off an input and an output or an outcome of that meeting? So what do we get onto that meeting as a starting point and how we finish it and how the tool needs to correspond with the input and the outcome and how to kind of build. That's about on this specific example. You know how to use the timer, how to introduce people to exercises, have to summarize those things, etcetera. So I hope that this helps. And I'm looking for it to kind of, you know, the feet back And yes, seeing if you if you're happy with, you know, with with structure and with how to use this specific to, um yeah, so to me, I think that, you know, you're pretty much ready to, you know, become the design thinker or the service designer or the remote workshop facilitator off tomorrow. I think that, you know, using these kind of simple tools, Um, you are turning, you know, into this throw into this legend off running the stings remedy or physically the rules apply. You know, I think that this is very powerful to structure these things, break them down and make things happen on. But I would like to wish you all the best, you know, in the using of this, and definitely let me know. How do you like the course itself? The training. Is this understandable? I would love to hear your feedback, and I'm really looking for to the interactions. So if you'd be willing, you know, to to connect with us 99 great. Or, um, yeah, you know, just reach out to me on the, um at 19. A great and definitely. And I'll be more than happy to help out. And, yeah, support you on your way. So stay. Say, stay foolish. Stay hungry. As Steve Jobs would say, Take care, guys. And all the best. Thank you.