Project Management: A Building Block to Success | Danielle Cotte | Skillshare

Project Management: A Building Block to Success

Danielle Cotte

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12 Lessons (15m)
    • 1. Meet the Instructor

      1:47
    • 2. Introduction

      0:50
    • 3. Key Concepts

      0:57
    • 4. Foundational Skills

      2:08
    • 5. Project Background

      1:52
    • 6. Define the Project

      0:44
    • 7. Plan the Project

      1:40
    • 8. Budget Plan

      0:55
    • 9. Risk Management

      1:34
    • 10. Communication Plan

      0:36
    • 11. Execute the Project

      0:40
    • 12. Evaluate the Project and Final Thoughts

      1:08
30 students are watching this class

About This Class

Throughout our lives, we have been asked to complete projects without really being taught the basics of how to actually execute them. You were given a set of project requirements and a due date and were expected to work with your team to deliver a final product.

 Now think back to how you felt before, during, and after the project; were you overwhelmed, frustrated, or disinterested? This is one example of how learning the basics of managing a project could have turned an exhausting experience into one leaving you with a sense of satisfaction and achievement.

Whether you’re interested in becoming a project manager, or just looking to sharpen your event planning skills, this class is a good place to start. During this 15 min class, you’ll master the basics of project management, how to set a project up for success, and how to execute upon your plan to achieve the desired results.

Transcripts

1. Meet the Instructor: Hi, everyone. My name is Danielle Kat. I've been working as a technical project manager for Zappos dot com For about six years now , I've worked on all types of technology project that touch different parts of the company from finance marketing I t. Customer service. It's one of the great things about project management. You're gonna play at the concepts and processes to any focus, any area and still successively deliver project schools and objectives, actually filling the project management by accident. My background is in civil engineering, but when I graduated college, it was at the peak of the economic recession and there weren't many entry level engineering positions available. A friend of mine mentioned an internship opportunity. It's apples, and I thought, Why not? And you that learning how to effectively manage projects would help advance my engineering skills. But what I didn't realize was how valuable the skills I was about to learn. We're going to be through establishes core value pursuit within learning. I was able to complete formal project management training within the first year, and I've been lucky enough to continue my education during my 10 year, adds apus. I have attained several certifications that are widely recognized in the project management community. Project management isn't just about implementing large scale projects for corporation. It's also about planning to vacation, working with a group on a class project or planning a surprise party for a friend. Life has a way of handedness lemons. But if you're able to take a step back and a purchase issue situation as you would a project, you'll be able to avoid stress and frustration and end up with delicious lemonade to enjoy . In this class will focus on the basics of project management, discussed the phases of a project and what to do during each face to give some hands on experience will work on creating a high level project plan that'll that you could use to paint a party. My goal for this class is to provide you with the necessary skills to tackle the projects that we're all faced with on a daily basis. Armed with the right tools, you'll be able to accomplish anything thrown your way. You don't need any formal training to enroll, only the desire to learn something new 2. Introduction: for a class project, you'll be creating a basic project plan. Project plans are essential artifact for any project. It's a formal agreed upon document that will guide the project through to execution. This plan to be able to answer why you're doing the project, what work will be performed, who will be involved, how they will work together and when the project will be delivered to create the project. Plan from start to finish should take you no longer than an hour issue. But I've broken down deliverables in a smaller chunks to make it easier to fit into your schedules. I'll be using a word to create the project plan, but you could use anything you have access to like Google docks. By the end of this class, you'll be able to recognize the characteristics of a project and how to plan and execute one. You'll be able to break down the department's into tasks and create schedule that will help deliver on a project schools. You will also wearing more about the soft skills that are required to successfully manage a project on the project team 3. Key Concepts: a project is a unique venture with a specific starting end date. It's not ongoing or recurring. There are clear objectives to accomplished, and it will be constrained by cost, schedule quality and resource is simply put. It's about people getting things done. It's the application of processes, methods, knowledge and experience with on a project team to accomplish the agreed upon project goals and objectives. They're 10 aspects of a project that a project manager must be able to manage throughout the course of a project. These areas are a scope, time, cost, quality, human resource is communications, risk procurement and stakeholders and then manage the integration of all of these areas. They're forming stages to a project life cycle, defying the project, playing the project, execute the project and evaluate the project for this course, were mainly going to focus on the 1st 2 stages. But I'll briefly touch on the other two. Project management, if done well, can provide improved productivity and morale, which often leads to greater profitability. 4. Foundational Skills: to become a professional project manager. Most companies are looking for individuals have mastered both the technical and analytical skills required to manage a project. This would include the ability to use project management software and tools like Microsoft Projects Online Plan Nord Era. There are also looking for someone who is proficient and things like creating project schedules, identifying milestones to conclude rating, critical path method, risk management or agile methodologies. But what really makes a project manager stand out is how developed a soft skills are. There are three main skills will focus on. But as you can see, there are many skills of Project Manager needs to focus on manage the team. It's extremely important for a project manager to focus on their ability to lead their team and manage in a personal situations. It could make the difference between the successful project on a failed project. For example, if there's tension between team members, it's ultimately the responsibility of the project manager to uncover what's causing the tension and to work with a team to figure out a solution for it. If these issues festive for too long, it could escalate, leading to things like lack of accountability, left interest arguments or so on. As a project manager, it's crucial to maintain the overall health of the project, which most often directly relates to the health of the project team. Effective communication communication is a backbone for any project manager. Effective communication is providing the ray information at the right time. Be transparent with your team and your management. Provide the information. The team needs no to do their job properly or to allow management to make the necessary decisions. But don't give them everything and expect them to weed through the details to find the underlying message. People don't typically have a lot of time to read through super long emails, so more than likely they just don't read it, he said. Things with the communication composure Project managers must maintain composure during difficult situations they're looked up to during tough times. So if you're overly stress and the team can see it, it will most likely increase their stress levels and could impact the overall project. Or if management sees that you're running room with a chicken with their head cut off, they will likely lose confidence in your ability to successfully manage a project. Thes skills require constant evaluation and discipline to improve upon their a requirement to successfully implement a project 5. Project Background: the name of your class project is it's my party, and I complain if I want to. As I mentioned earlier, your assignment is to create a high level project plan for the party. At minimum, your plan should include the following sections. Scope, success criteria Milestone List Party budget Risk Management plan Communication plan Throughout this course will be reviewing Eat Section to help build out your project plans, so I'll be with you every step of the way. So the scene of your project you'll be working as a project manager for a well known event planning company. I'm your new client, and I need help planning my holiday party for this year. I'll provide you with all the details you need to know to play in your party. As your client, I would like you to create a project plan for your project. Pick something that interests you. Maybe it's something going on in your life right now. Maybe it's a wedding or an anniversary. Or maybe a New Year's Eve. Pretty, it doesn't matter, just as long as you're excited about it. Now, my party requirements and use these while you're planning your party, but feel free to elaborate on them. You'll have three weeks to plan a party and in the last four hours, maybe from like 5 to 9 p.m. The budget is $2000 how you break this up, it's up to you. I'm gonna be using fake companies with fake names and prices as an example. Within my project plan, you'll need a higher vendors to provide the services for Caterina for food, drinks and dessert decorations. Valet Because my atelier requires a parking solution. Supplies like tables, chairs, linens and dishware and party favors. There's going to be 30 people attending, and it will be held indoors. It's a successful party if my guests are able to attend without any parking issues. And if everyone leaves happy and full of tasty food, please provide your own success criteria for your party if needed. Feel free to reach out to me if you have any questions and I'll provide any clarification on the requirements. This assignment will teach you how to uncover and understand requirements, how to break down our apartments into tasks, how to build a project timeline, how to identify milestones and how to plan for risks 6. Define the Project: the first stage of a project is to define the project during the stage of the project, Manager will gather all the information that defines the business case for the project to really understand why we're doing it, don't be afraid to ask questions and try to uncover everything about the problem they're trying to solve for work with the client to define success criteria. The success criteria is what the project will be measured against to ensure it meets the client's needs. That criteria should be to find at the beginning of the project to establish the standards of project team will be working towards. By the end of the stage, you should be able to clearly define the project scope and write your success criteria. Scope is a list of work that is needed to accomplish the project Will. In most cases, it's a good idea to call out what is not in scope. This is typically to prevent any of US understanding. Later, down the road 7. Plan the Project: The next stage of the project is to plan the project. Once you have defined the project scope, it's time to break down the work into consumable chunks. For example, provided caterer for a party of 30 can be broken down as research. Reputable caterers book the carer pay cater view via PayPal or in Writer Yelp Review. Most project managers meet with the team to break down the tasks so that it makes the most sense for the people doing the work. I've decided to break down the tasks per deliverable. This is one of the most straightforward ways to create tasks, because it's easy to gauge where you're at in the process based on what work's been done. Once your tasks have been created, identify which are your milestones. A milestone signifies a major event in the plan combines your mouth sins should sequentially lead up to the completion of the project. I would identify book cater as a milestone for this project with your list of tasks, meet with your project team to estimate how long each task will take. Typically, when I do this part, I asked the team to estimate based on effort, not duration The main reason I do this is because it's easier for the team to think about how long the task will take, instead of trying to factor in all the other activities that happened during the day. That could increase the duration, like answering emails to factor in normal work activities outside of a project work. I include a buffer into the estimation this differs per team per project or even company. The general rule of thumb is to assume the person only spends about 80% of time on the project. As you build out your timeline with tasks, be sure the tasks are assigned to someone. This will help us identify if one person is overloaded or underutilized. For this project, you can create a basic schedule that lists out the tasks, milestones and when they're going to be complete and make sure you assigned the owner of each task 8. Budget Plan: to build a plan for this project. We're going to focus on a basic format. It's important to always keep an eye on the budget. It's one of the most crucial factors other projects, so we need to make sure the project stays within the budget. We'll start by making a list of items that will require budget. Don't forget a factor in the cost of your services. Let's not. The estimates of each item into a spreadsheet ensure the total of this estimate does not exceed the clients budget. If it does brainstorm ways to reduce the cost, maybe there's a different vendor you can go with. That was still provide the quality food the client has requested. If you can't make it work within that budget, you'll have to go back to the client and let them know the situation. One of the two things would probably happen is that the cut scope oler increase the budget . As a project continues, you'll be able to monitor how much each item actually costs, and then add that into your spreadsheet at a total cost of all the line items and you get the actual cost of the project. You won't have to worry about this piece for the class project, since we are in covering the execution base 9. Risk Management: all projects is subject to risk and issues. The difference between an issue in the risk is the level of impact on the project, a risk of something that could happen in the future and will drastically impact the scope, budget or schedule, if not properly managed. An issue is an unfavorable event that has little to no impact on the budget scope or schedule. It's imperative that all risks are documented and monitored by the project manager to ensure the project is not at risk. This is referred to as risk management. There are four steps to managing risk risk identification. Work with the team to discover any risks to the project as soon as possible. Once you have a list, prioritize them as best as you can. Risk analysis. Investigate the risk to understand them and analyse the their impact and define the scope of each risk. Three. Planning action Define the response to each risk. There are four major actions you can take to handle a risk avoidance, so you change parameters, mitigate, and if you add tasks in order to mitigate, make sure you include them in your task list. Acceptance or transfer. Outsource the solution your response to each risk is dependent on the severity of the impact for monitor. Risks can evolve throughout the course of our project. So it's imperative that the project manager monitors each risk, communicate the risk management plan to the team and to management to establish trust, confidence and transparency. Just remember, whenever you're dealing with a rescuer issue, remain calm. You must maintain composure and be the voice of reason when situations get a little chaotic . Sometimes when people are in the heat of the moment, they forget about the plan they put into place, so just gently remind them and help implement action plan. 10. Communication Plan: as I mentioned earlier. Communication is the key to any project in the project. Lee and we outlined a plan for communicating with the project team as well as a client to start building your communication plan, identify everyone that is involved in the project or groups of people who are interested in the project, least each person with our contact info and what their responsibilities are. The communication plan will also define how the team will work together during the execution phase of the project. The main purpose of a communication plan is to ensure you're providing the right information to the right people in timely fashion. If done right, this will generate and sustain support for the project. 11. Execute the Project: once all the planning that's complete, it's time execute against a project plan. The purpose of this phase is to deliver the project goals and objectives. The project must meet or exceed success criteria, be within budget and on schedule for to be considered a success. The project manager will constantly monitor quality risks and issues schedule costs in the overall project status during this face. If there's a point where the project is behind schedule, the project manager needs to discover ways to get it back on track. This could include requesting more help to catch up on tasks that have slipped or worst case scenarios. Scope will have to be cut. It's important to discuss the options with the client before making a final decision that will impact the project. 12. Evaluate the Project and Final Thoughts: as soon as the project is complete, it's important to celebrate with the team. Be creative, really. Show them your appreciation. It'll motivate them to finish projects. Inspire them to do well in the next project, and it builds strong relationships the next time you work with him. Next, you'll need the schedule lessons learned meeting with the project team. During this meeting, you'll discuss what went well and what didn't go well throughout the course of the project . Through these conversations, you should be able to identify best practices and improvements for next time. If you're in a position to ask the team for feedback on yourself and how you manage the project, now would be a time ask. This is a great opportunity for you. Learn and grow as a leader to successfully manage a project that takes practice. The technical sales are just as important as it interpersonal skills, and it takes continuous self realization to approve upon these skills. Project management is just as much as about being a leader as it is about managing a project, so that's the class. I hope you've enjoyed learning about project management and are able to approach situations or projects within a little more prepared and a lot less dressed. Remember to upload those project plans. I'd love to see what you've accomplished throughout this course. If you have any questions, feel free to reach out at any time. Thanks.