Productivity That Works | How To Create Your Own Productivity System | Carl Pullein | Skillshare

Productivity That Works | How To Create Your Own Productivity System

Carl Pullein, I help people to create successful lives.

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20 Lessons (1h 10m)
    • 1. 01 Introduction

      4:05
    • 2. 02 Who am I

      3:00
    • 3. 03 Why Build A Productivity System

      3:27
    • 4. 04 The Tools You Need

      2:52
    • 5. 05 What Is COD

      1:38
    • 6. 06 Collect

      5:11
    • 7. 07 Organise

      5:50
    • 8. 08 Do

      4:11
    • 9. 09 The Golden 10 (Why it's important)

      3:44
    • 10. 10 Building your Golden 10

      5:02
    • 11. 11 How to use your calendar

      4:42
    • 12. 12 Calendar's Golden rule

      2:04
    • 13. 13 Review

      2:43
    • 14. 14 PACT Patience

      3:32
    • 15. 15 PACT Action

      2:04
    • 16. 16 PACT Consistency REAL

      3:15
    • 17. 17 PACT TIME

      2:27
    • 18. 18 Learn from the masters

      4:56
    • 19. 19 Project 1 Million

      3:15
    • 20. A Final Word

      1:36
15 students are watching this class

About This Class

This course will show you how to build your own productivity system so you can focus on what is important to you. 

It will explain the tools you need and then give you the skills and know-how to create a personalised productivity system that works for you with the applications you want to use. 

One of the strongest beliefs I have is that a productivity system needs to work for you. If you prefer using digital technology then your system needs to work digitally. If you prefer pen and paper then it needs to work on paper. And if like me, you prefer a hybrid system then it needs to work both digitally and on paper. We are all different and we all have different lifestyles, ways of thinking and ways of doing our work.

However, the basic foundations of a great productivity system never change. You need to be collecting everything that is thrown at you into a place you trust you will look at regularly, you need to spend some time each day organising what you collected and you need to do the work so you meet your deadlines and you know what is coming up in the next few weeks and months.

This new course will help you start the process of creating your own system. It explains the principles of COD: Collect, Organise and Do. It also takes you through the tools you need in order to implement COD and it explains why you need PACT (Patience, Action, Consistency and Time) in order to build the habits so the system you build for yourself works without you having to think about it. You will collect naturally, organise naturally and do the work naturally.

I passionately believe that once you know what needs doing, when and how at all times, your stress is reduced, your health is improved, your relationships with loved ones improve and your goals get achieved. Overall, being better at time management and becoming more productive changes peoples lives for the better and I want the whole world to experience these wonderful, life-changing benefits

Also included in this course are free downloads of the Your Digital Life 2.0 workflow, The Golden 10 basic checklist and the PACT guide.

This course will get you started on the road to becoming better organised and more productive and these are the foundations of building a life of achievement, happiness and success.

Transcripts

1. 01 Introduction: hello and thank you for enrolling in this beginner's guide to building your very own productivity system. My name is carpal lean on. My goal in this course is to introduce you to the concept off a great productivity system. Now, what I'm gonna do in this course is I'm just going to cover the basics. After all, it is a beginner's guide. But what I want you to do is tow have the foundations so that you can build your very own productivity system with whatever tools that you want to use. Now, of course, in this course there are a number of tools that you're going to need, and I will go into that in the future lesson. And there's also going to be a few habits and best practices that you're gonna need to follow if you're going to be able to maintain your system. But the whole point of this course is to introduce you to the system so that you can then build on top of that, a system that really works for you. And that's the key. With this course, you need to be developing a system that works for you, not somebody else because I've always found that other people's systems look great when they're featured in a block. Postal look great when they featured on a YouTube video. But when it comes to actually trying to use that system for myself, it just doesn't work. And the reason for that is quite simple. We all have different ways of working. We all have different lifestyles, were all doing different jobs on. We all have different responsibilities. And so it's really important to understand that when you start creating a system that works for you now, one of the best ways to explain this is some of us have really to places that we spend most of our time, our home and our office. But other people such as myself, I do have a home office, but I spend quite a lot of the day out in the city working directly with clients, so having several different places where I'm actually working from, I need to have a productivity system that is very, very mobile. But for somebody who works in an office or works from home, having a mobile system isn't actually such a big thing. You could just keep everything on your desktop for work and keep everything on your personal computer at home for your personal life, for example, there are many different ways, so you do need to be here to think about how you work your lifestyle, your responsibilities in the kind of job that you do. But what I'm gonna do in this course is just give you the framework, the framework that you need in order to build on top of that, a system that can really help you to become much better organized on much more productive. And that's the whole point, because once you become more productive on once you become better time management, you'll find that your stress starts to disappear on when you're stressed. Starts disappear, your mood improves and you become You feel a lot happier on dso your relationships with the people you love. Start improving on your health starts to improve. Everything starts improving from that one core foundation, which is getting yourself better at productivity. More organized on ultimately better time management. So in this course is only a short course, but it's gonna take you through the various steps that you need in order to get yourself much more productive. Andi. It's all part off my brand new project, which I call my one million project, which is to help one million people between now and 2020 to become better organized, more productive and much better at time management. So if you do enjoy this cause, please, I would love you to be able t tell all your friends, send the link to your friends and your colleagues and get as many people involved in this course is possible, because that's going to help me to be able to help one million people by 2020 to become much better productivity. Better time management on over overall, more organized. Okay, so let's get into the next lesson and we'll start the course. 2. 02 Who am I : okay, Before we get into the heart of this course, maybe I should introduce myself. My name is Cal Pelline on. I've been basically practicing productivity and time management since the early 19 nineties . When I got my first Franklin planner on, I used the Franklin Planner system right up to 2009 when I switched over to a hybrid system of digital and paper on Started The Getting Things Done system, as written by David Alan back in 2001. But over the years, I've money. I've evolved the system and progressive system on really tried to simplify the system right down to its core, but essentially on. I have to give credit for this to David Alan, because essentially, my systems foundation is built on the principles off getting things done. And if you haven't read the book by David Alan, and you are serious about getting yourself better organized, and that is a book that I highly recommend that you read. But since 2015 I've actually written three books myself on Productivity, Your Digital Life on Your Digital Life Two Pointer, which was published last December. I also wrote the book, working with to do ist the book, which explains everything you need in order to set yourself up with a great politics activity up called to do ist. I also run a YouTube channel with over 300 videos on their dealing with lots of things to do with gold planning productivity to do ist Andi using Evernote. And if you haven't subscribed to that channel yet, I would really like it if you would subscribe. There will be a link in the show notes or say show knows, but in the notes for this course on, essentially, I've been helping people on a 1 to 1 basis through my mentoring program to help them build their own productivity system. So everything I want to do is to help people develop their own productivity system. And that's why I do my own line courses is why I do my YouTube videos, and it's why I do or write all my books and block posts. So if you haven't come across may yet have a look around, you will find lots of stuff written about it. My goal, essentially, is to do a minimum of 80% of my content for free, like this course, which is completely free of charge on only have less less than 20% paid so they could help me to replace equipment, costs and various other things that I need in order to run this business. So that's who I am. Andi, I am here to help you. I am your teacher for this course. Ondas, you enrolled in my learning center. You will also have access to all my other courses. Some of them are full own three, our life changing courses. Others at 1 1.5 hour positivity courses on there are different price point. So hopefully you have a look around and see if there's a course that really suits you. Okay, so let's get into this course now and really start learning how to build your very own productivity's system. 3. 03 Why Build A Productivity System: Okay, So this first lesson, what I want to do is tow ask you a very, very simple question. Why do I need a productivity system? Well, the problem that we all have today in this very, very digital world is that things are being thrown at us from all different kinds of directions. We're getting hundreds of emails every day. We're getting instant messages, even from our boss. And it's the messaging originally was just between friends, but now it's becoming colleagues and clients and customers. Instant messaging us. We've we've got people in the office. Tapping is on the shoulder. Asking is if we can send them a file or or we can help them with this particular problem on . We've got bosses who seem to be ah knitters 24 hours a day. And if you're working for a global company, you've got customers and clients and partners all over the world sending you messages at different times of the day. So now we don't live in a very simple 1905 Monday to Friday World. We're living in a 24 hour, seven days a week world on. We have to deal with all these inputs coming at us. So if we don't have any kind of productivity system or any kind of time management system, we're going to get lost in a sea off information, which is never a good thing because our brain can't manage that much information. So we need a way in order to collect that information and get it put somewhere so that we can review it later when we have time, because at the end of the day, what we need to be doing is focusing on the work that really matters to us on I say toe us and I do stress that because it's very easy to end up getting caught up in a world where you're spending all your time doing work for other people instead of doing the work that matters to you on this is crucial if you want to get ahead in today's busy, busy world. So this is what having a productivity system conducive for you, it can help you to collect all that input. All that stuff that's being thrown at you that e mails the quest from your boss and colleagues. The customer requests coming in through telephone calls, instant messaging slack or twist. It's all coming at us. Our this system that you built for yourself will collect all that into one or two central places that you can organize when you have time later in the day on this course is gonna take you through the different stages of handling all that so that you can actually collect it, organize it and do it, which is part of the cold system, which I'm going to explain. And this is why it is so important now, particularly more than ever. Toe have some kind of system in place, so nothing gets missed. No deadline is missed on all your commitments are met on when you're in that frame of mind you, your stress just lifts away because you know what needs doing next and you know when you're going to do it. And that's why it's so important to get yourself a productivity system that works for you on DSO. You can handle whatever is thrown at you on a daily basis. OK, let's move into the next click a lesson on. We will talk about what do you actually need in order to build up your system? 4. 04 The Tools You Need: Okay, So what do you need in order to build your very own productivity system, where essentially actually only need three things? You need a calendar because the calendar is going to tell you what you need to do when Andi where and with who you're gonna need it to do list, manage another. To do this manager doesn't have to be digital. It could be just a notebook that you carry with you everywhere you go. Or of course, it could. You could take a full advantage off the digital technology that we carry around with us everywhere. A our smartphone and keep your to do list manager in there. That's entirely up to you. Whether you're a paper based person or a digital person or a hybrid, it doesn't really matter. On the third thing you're gonna need is a note application. Now, again, you could use a notebook in which is fine, but I find when it comes to notes, it's usually better to actually have a digital notes system on. The reason for this is even if you prefer taking notes by pen and paper, you can take a picture of the notes and store them in your digital notes application. That way you're never going to lose them. You're never gonna misplace them because they're going to be stored in the cloud safe and accessible from wherever you are from whatever device that you have. So essentially, there's three things that you need. A calendar, which, to me is the most is the Is the rial foundation off your productivity system. A to do list manager, which is going to tell you what you need to do. Next on. Do you need a notes application so that you can actually store all the notes and ideas that your collecting on a day to day basis? So what you're thinking about is when you're collecting on a day to day basis, the events of going into your conduct that two DUIs air going into your to do list manager on the notes air going into your notes up. This is a very, very simple overview off the cold system, but essentially, that's what you need. The three things A calendar at a duelist manager Onda notes application. Now what I suggest you do is you go through this whole course, see the system for yourself, have an idea of how you want to build your very own system on. Then decide if you want to use a digital or a paper based to do list manager or a digital, a note on paper based notes application or a hybrid of the various different things, because I actually also use a hybrid system. So that's something that you need. You need those three things the calendar, the to do list manager on the notes application. So I have to start thinking about what you need, where what you want to use. Maybe you've got some maps already on your phone that you've not fully utilized, and you can have a look at those and see how you could get the most out of those applications now. But let's move on into the first or second part of this course, which is all about the called system, which is collect organized. Andi do 5. 05 What Is COD : Okay, So what is Kat? Well, Kat stands for collect organized, and do It actually has nothing to do with the fish by the very same name. Now, the reason why I've broken it down into collect organized on do is because these are the three cornerstones off any good productivity system. Because if you're not collecting, then things are going to be moving out of your sphere of influence and you're going to start forgetting things. If you know, organizing what you collected, then you're not going to be doing things on time when they are required and then you're gonna end up rushing on. The quality of your work is going to diminish. And of course, if you're not doing, then nothing's getting done. So these are the three fundamental basic cornerstones off any productivity system collecting everything that's thrown at you into a trusted place, organizing it so that you it means something to you. And it's also findable when you need it. And, of course, if you're not doing it, then nothing's happening on. Nothing's getting done. So those are the three. Cornerstones is what I call the card system, if you like, collect, organized and do on. It's the framework. It's a foundation off the whole productivity system, which you will build everything on top of that. Okay, so let's move into the 1st 1 and go into a little bit more detail about collecting so that you're fully aware of how you collect stuff on a daily, if not hourly, basis. 6. 06 Collect: Okay, So in this lesson, what we're going to look at in a little bit more detail is the the processing off collecting. Now, as I mentioned in the introduction, you're getting inputs coming at you from so many different places. Instant messaging, email, people coming up to you in the office and tapping on the shoulder and asking if you could do something. You got your boss shouting from his office. Somebody please get me this file. You got all sorts of inputs being thrown at you 24 hours a day almost these days. Now, how do you gonna deal with those things? Well, that's where that process off collecting comes in. Now what you need to do is essentially set up a Siri's off in boxes. Now, the less in boxes you have, the better. So for me, for example, I use a digital to do list manager in which I collect pretty much everything that is thrown at me. So if I get like this morning before making this course, I got a request from one of my students. I wasn't able to deal with that immediately, so I put it into my to do list managers inbox. So now I can forget about it because I know I'm going to look at my inbox before the end of the day on I will process it. It's not gonna take me much more than five minutes to do it. Also, I've got a few emails in this morning that need replies toe and again. I've sent them to my inbox because I know I need to deal with them some point in the next 24 hours. Once they're in my inbox, I can forget about them. So I use a digital inbox because most of the inputs that are coming at me is in a digital format. Now there are things that will come at you, which are on a paper based system. For example, a lot of companies, particularly utility bills, still come through the regular mail, and you need to pay your gas bill, your electric bill in your water bill. So I actually do have a digit. I have a actual physical metal inbox, which I can just throw bits of paper, and he also helps me if I'm actually at my desk and I'm writing something and somebody asked me to do something. I can write it on the piece of paper and I can just put it into my inbox. I know I'm going to look at that inbox before the end of the day. Once it's in there, I can forget about it. And that is kind of a key part of what we're going to cook cover in the next lesson, which is organized, but essentially everything that's being thrown at you on a daily basis. If you cannot deal with it there and then it goes into your inbox on, you cannot allow yourself to think, Oh, I'm not gonna forget that. Another classic one is, Let's say, for example, I was making my morning coffee and I just added the milk and I used the last milk. Then I would add immediately to my grocery shopping in box by milk. I just actually, I just had the word milk because that means next time at the supermarket I will buy some milk. Now what happens if I really need to buy that milk today? And I'm not planning on going to the supermarket? When that case, it will go into my regular to dupe to do list managers inbox simply because I know I'm gonna look at that before the end of the day and it will remind me to go and buy the milk. But for general groceries, I have my grocery inbox. As soon as I finish using something bang, it gets put onto my digital grocery inbox. Next time at the supermarket. I just have a look, and I can buy all this stuff that's in there. But there are all sorts of other things that are being thrown at you. People will come up to you and say our cow Can you do this for me tomorrow on, I think. Yeah, sure. No problem. One of those is classic case where you're going to forget about it. First thing you do, pull out your phone, pull out your notebook. Whatever you're using to collect, get it tight in or get it written in. The key is that everything gets written down. Another one that you might come across is if you're reading an article on the news in the newspaper online. Of course. And you think Wow, I need to read this in more detail later. Get it into your inbox. You're not going to forget about it now what happens at the end of the day when you come back and you look at that anything now, I don't want to read that. Now. Just delete. It doesn't matter whether you delete it or you do something with it. The key is collecting. Collect everything. This is one of the reasons why the digital inboxes actually such a powerful tool these days , simply because most of the inputs were getting with its email text messages, requests from people. Congar oh, straight into a digital inbox. So your in box is the key part of collecting on the key off that there's too many keys there. But the key of that is that you get everything into our inbox. Remember the next lesson where I go into organizing. That's where you can decide whether you want to keep it deleted or just give it to somebody else. So that's the whole point off collecting. Make sure you collect everything that gets thrown at you into a trusted place so that you can then organize it later on. That's what we're going to cover in the next lesson, which is all about organizing what you collected. Okay, see you in the next lesson. 7. 07 Organise: Okay, so in the last lesson, we talked about collecting everything that's thrown at you on a daily basis. Now what do you do with all that stuff that you've collected at the end of the day? Now let's before we move into this into a little bit too much detail. What I should point out is I've been practicing the collect, organize and do system for many, many years. On on average, I am collecting about between 10 and 15 items per day, so I'm having to process the 10 and 15 items of of the day. Now there are some little things that I should point out. Quite often I collect ideas directly into my notes application. Well, I don't need to process them immediately because they're already organized. If you like. I call processing. Organizing. It's the same thing. So I've organized those already because what I've done is I've put them automatically into my notes application, and I have a folder in there called Incubator, which is for ideas that I want to develop over a period of time. But for the most part in my actual digital to do list manager, I've collected between 10 and 15 things per day. So what I have to do at the end of the day is organized. Those things that I collected on, I have to ask a series of questions on the first question I will ask off anything that I collected is what is it now is Eastern Event because it is an event it will go on to my calendar. Is it to do something I just have to do? But there's no specific time frame or there's no specific date that it needs doing well. That will go into my to do this. Managers project lists on def. You want to learn more about the projects and project lists, and I would recommend that you take my your digital life two point online course or indeed , by the book your did his life to point no, and you'll be able to fully understand how to set up your projects list. This course is just the basic set up guide so that you can get yourself started, but you would have a list of projects in your to do list. Manager on any task related to a particular project will get added to that specific project . Anything that you collected that really is. A note will get processed into your organizing to your notes application so that you can deal with it there in your notes at two it later or just reference. File it for future use on. That's essentially all you have to do. So anything that's an event when you're organizing it, then today gets put into your calendar on then it can be deleted from your to do list manager or your inbox. Anything that sets to do gets put into its relevant Project folder in your to do list manager or wherever you keep your project. Folders on anything related to notes gets put into your notes application so that you can refer to it later when you actually need it on. That's all it takes to do organization. Now I'm going to cover the golden 10 minutes in a later part of this course, but essentially the organizing at the end of the day should not be taking your thing anymore than 10 minutes per day. That's all you need Now. I should warn you that when you start this process, it is going to take you longer than 10 minutes because you're not processing at a very fast rate. As I say, I've been doing it for many years asking the question, What is it? I can make a decision very, very quickly. When you first start, you're gonna find it a little slower to make those decisions. But over time, you're going to get faster and faster and faster at making those decisions on. You can process so quickly on the actually planet. Doing the processing and organizing at the end of the day should not take you anything more than 10 minutes. That's all it takes. So remember to summarize what organizing is all about is you take what you collected throughout the day on. Do you put the two DUIs into their relevant project list? You put your events onto your calendar on anything that, like notes, will be put into your notes application. There are other things that you will have collected throughout the day that you suddenly think I'm not interested in this anymore. I don't really need to keep this will just delete it. Hit that delete button and get rid of them. If they're no no longer relevant to you, you don't want to be keeping them around. If you think maybe I'll need this again in the future, then put it into your someday maybe folder in your to do list manager or just dump it into your notes application under under reference wherever, however, you've organized your notes application. So remember organizing needs to be fast and efficient. It shouldn't be taking you anything more than 10 minutes per day, although, as I say when you start doing this, it will take your little longer. As you get faster and faster and faster. It will take you on a lot less than 10 minutes. So just to cover that again, essentially what you'll be looking at is throughout the day you will have collected between 10 and 20 things into your inbox. Those things need organizing at the end off every single day when you organize it, you need to put your to do is into your to do list manager under there right project folders you need to put your notes into your notes application wherever they need to go reference, or whether it's a project support material whenever it is put into the right place and events of course, go onto your calendar under the right date and at the right time. And that's all it takes to orderto organize your stuff on a daily basis. Okay, that's it for the collecting. And it's also for the organizing. We're going to go into the final part of card, which is doing. 8. 08 Do: Okay, so now we've covered the collecting. We've covered the organizing. Now we've got to do the most important part of any productivity system that doing now, when it comes to doing, I would say that you need to be spending 90% of your time doing. 10% is the collecting and organizing, and 90% is the doing. It's all about doing the stuff. Now. If you collected everything that's been thrown at you and you've organized it into the right place where it's the calendar, your to do list manager or your notes application than the doing should take care of itself . Now, essentially, when you do the organizing at the end of the day, you're doing it as part of your golden 10. On in the next section, I'm going to talk a little bit more in detail about the Golden 10 because that's going to set you up for the most productive day possible. But essentially the doing is you look at your day list for today, the things that you actually want to accomplish and get done that day and you started the top and you start going down the list. Anything that's been thrown at you. In the meantime, Congar, put into your tip into your inbox. So you're collecting that stuff to process later. Anything that's really urgent and must be done right now. Well, hey, you got to make that decision. You must do it right now. Particularly boss says no, no, no. I want you to do this Excel file now. Well, hey, you have no choice. You have to stop what you're planning to do, and you need to get on with the Excel file. You do, of course, need to be flexible. But essentially, if you collected everything and you've organized it correctly, then everything doing will actually take care of itself. You start at the top of your daily list on you work your way down the list until you get to the bottom. And if you don't get to the bottom, what you didn't do today will get carried forward to the next day and so on and so forth. But essentially the way you want to be looking at. Your productivity system is collecting and organizing is only taking 10% of your time. 90% of your time is the doing. Getting that stuff done now. One of the things that you will realize is it's a never ending process. You are never going to get everything done because that's just the way life is. We always have a lot more things to do than we have time to do, and that's OK. That's normal. That's perfectly OK, what you have to start getting better at. He's actually prioritizing what you're doing, and we're going to cover that a little bit more in the next section, which is called the Golden 10 which is the golden 10 minutes at the end of every day when you actually do the organizing and planning your day ahead. But essentially, if you've got everything collected, you've organized it properly than the doing will take care of itself without any stress. Without any thinking, it will be easier on. The more you use this system on, the more it becomes a habit and a custom in your life, then you're going to find the doing is so much easier making decisions about what you need to be doing, what's important when it needs doing all that will take care of itself. It will be on your day list and you just get it done. It's a wonderful, wonderful feeling, unsure. If you don't get everything done one day, that's OK. You can do it the next day, or you can re prioritizes. They will hays this really that important? So the whole system, the whole court system collect, organize and do is essential, designed to make it so much easier for you to decide what needs doing next. And that's really important. Once you get that working for yourself, everything takes care of itself. Okay, that's the end of the second part in all about cod. We're going to move on into the golden 10 which is kind of like the glue that brings everything together and helps you to prioritize what's important on a daily basis. So join me in the next part, which is all about the golden 10 minutes 9. 09 The Golden 10 (Why it's important): okay in this part, what we're going to talk about is the golden 10 minutes. This is the 10 minutes at the end of every day when you sit down on do organize everything that you collected into when you're going to do it. So as I mentioned when we covered card, collect, organize and do the organizing is where you put or your to do's in the to do list managers project folders. You put all your events onto your calendar and you put all your notes in June notes application. But the thing is, is that if you're not planning the day, then you're going to be doing a lot of stuff that really doesn't need doing on a specific day what you do need to do, spend a few minutes and decide what absolutely must be done tomorrow in order to take me forward on the projects. I'm working on on my goals and on everything else that's going on in my life. So, for example, if you were putting your wife's birthday party or your husband's birthday party, that's going to be a priority because there's a deadline attached to that on there's gonna be a lot of milestones on the line like who are you going to invite, where you're going to go, what you're going to do on whether you're gonna have it as a surprise or whether it's going to be a known hot birthday party? There's a lot of questions that need to him, and you need to make a decision of when you're gonna do each of those steps on. You would make that decision in the golden 10 so the golden 10 minutes is a right tomorrow . I'm gonna do all the invites to my wife or husband's birthday party, for example, and they would get out and you spend time on that day maybe 30 minutes, sending out the invitations. It's probably quite easy because you just send a text message. I sent an email or whatever you're going to do in order to send out the invites. But it's also like your boss asks you. I need you to finish this project by the end of the week. Well, it may be, then you just need to clear the decks and just focus on that project tomorrow on have, ah, whole day where you're focused on that one project. But the reason why we do the golden 10 at the end of the day is so that we can help to reduce the amount of stress that getting I always find that everybody is freshest first thing in the morning and you don't want to be spending the first hour of the day deciding what you're going to do. Make that decision at the end of the day so that you and you go to bed. You know exactly what you're gonna work on tomorrow. And sure, I know there's gonna be a lot of interruptions. I know things are going to come your way now urgent and very loud because they came from your boss. So they came from your spouse or girlfriend or boyfriend, and you just got to deal with them. But if you go to bed saying right tomorrow, I am really going to make progress on this project on when you're getting to work, you sit down at your desk and you start on that project. You've made a start. Most people don't do that. That's why most people hang around the water cooler chatting first thing in the morning because they really have no idea what they're going to start on, and then they'll go to their computer and check their email and spend an hour in email on Before you know it. Lunches arrived and you have not done anything to move anything important forward. This is why it's so important to get your golden 10 done of the end of the day on Come on, it's only 10 minutes where your collect your organizing, everything that you collected on you, making a decision on what are you going to focus on tomorrow and in the next lesson, I'll give you a few ideas off what you can include in your golden 10 to really help you to get focused on what's truly important to you. So join me in the next lesson. 10. 10 Building your Golden 10: Okay, so the key to having a really good golden 10 is to create a little checklist. So the first thing in there is process. My inbox organized my inbox, organize everything that you collected that day. The 2nd 1 is to have a look at your calendar and see what you've got coming up tomorrow. So if you got a day race back to back meetings, there's no point in scheduling yourself to do work on a very important project when probably you're only gonna have a 20 minutes break in total throughout the day because of all these meetings. So you need to be realistic. So make sure you check your calendar to see what your day looks like before you make the decision on what you're going to work on tomorrow. That takes us to the third thing. When I do with the third thing is I set my two objectives for the day. Yet every day I have two objectives. One of them is usually work related, and one of them is usually personal. Goals related on. That helps me to keep moving forward on my goals on a daily basis. So let me just give you a really good example. Today I have my two objectives. The 1st 1 is to record this course and get all the videos recorded. The second objective is to spend 20 minutes doing exercise. Now. Exercise is a very important personal goal for me. So I've added that intimated days objectives on no matter what, I will make sure that my two objectives are done every single day. Now, of course, I can have days off from objectives. At the last couple of days, I've been away on a little trip with my family on In case those two days, I didn't set any objectives because it was family time. It was kind of vacation time, so you don't have to set objectives every single day. But on a normal day to day basis, I would be setting two objectives. Usually one of them is work related, and it's specific to a type of project or even it could be that I've got behind in my administration on I really need to get up to date with that. So my objective for tomorrow will be get up to date with administration, and usually I pick a personal goal as well, so a personal goal complete at the moment, as I say, usually related to my exercise. So it will be exercise a minimum of 45 minutes today or go for a run or whatever is that I would put in their objectives. I could even have clean up the house as eight Objective. From a personal perspective, it's entirely up to you, but I always set to daily objectives. The third part of that is what is going to be my focus for the day on. My focus could be on a specific project. It could be on my began ical beyond cleaning the house. It could be on whatever it is. But usually I choose focuses related to like teaching. So today I'm going to focus on teaching, and that's usually on the days when I'm eating a lot of my students. So I'm spending a lot of the time of the day teaching, so I will actually have a focus on the day which is on teaching. So all that day I'm focused on being the best possible teacher I can be, and finally I look through our my make sure that I have closed off all my daily admin tasks on everything else in the golden 10. So essentially the golden 10 is about processing everything I've collected, organizing everything I've collected, setting my two daily objectives on the things that I'm going to get done tomorrow. Focus. What is going to be my focus for the day? I'm finally just catching up with all the little bits and admin. I can promise you that after a few weeks, it will only take you 10 minutes to do. It really doesn't take long. You don't want to be spending hours thinking, What am I gonna do tomorrow? No. It needs to be pretty obvious from what you've actually collected. Based on what your calendar is telling you, the deadlines are going to be that will give you a clear indication of where your priorities should be. So have it. I'm gonna put a link a pdf downloadable pdf file into this lesson so that you can have a look. See what my golden 10 checklist is. You, of course, weaken. Design exactly what you want for that golden 10. Remember, The goal is to keep it to 10 minutes or less, so that it's not gonna be something you get stressed about. At the end of the day, I'll have got to spend an hour doing my administration note. This needs to take 10 minutes or less on. That's essentially all you have to do. So have a think about what you want to be doing in your golden 10. It's a crucial part of the day on remains of a quotation that Jim Rohn said, which he said, When do you plan the day when you have finished the day on what he means? That is that you don't start the day until you have a planned and you know exactly what you are going to achieve and accomplish that day on. That's the whole purpose off the golden 10 minutes. Okay, let's move on into the next lesson. 11. 11 How to use your calendar: in this section. What I want to do is to take you through how to use your calendar now. Traditionally, most people have used a counter just to put their events and appointments on it. So, for example, if you have a meeting tomorrow morning at 10 30 it will be on your calendar. If you have a 25th birthday party to go to on Friday, it will be on your calendar. If you're meeting your friends for lunch on Sunday, you're going to be on your calendar. And that's what traditionally people have used their calendar for. It's just used for events, but your candor is so much more than that because your calendar gives you the 24 hours that you have each day. And this is one of the reasons why the counter is so much more powerful than any traditional to do list. That to do list doesn't give you any indication off how long something is going to take to do now. We can try and add in a time and expected time period on our to do list tasks, but they don't always work because they're estimated on. They certainly don't take into consideration what else you've got planned for that day. So when you use your calendar more strategically and you start to use that to give you an indication of how much work and of what type you can do is day, then you start to find that you become so much more productive with your time. So let's just give you a really simple example. Let's say tomorrow I've got three meetings, one in the morning at 10 o'clock, one at two oclock and one at four o'clock. But in between that I've got nothing. I've got nothing on my calendar. But let's also say that it bow on Friday. This week I have to have a project completed. So when I get into work at 9 39 30 I wish when I get into work at 8 30 tomorrow morning. What I'm gonna do is because I've done my golden 10. I will look at my candor, I will already know. But at 8 30 I'm going to spend an hour on doing that project. Then, at 9 30 I will probably spend the 30 minutes going through my email or if the meeting is really important, I will maybe spend that 30 minutes planning that meeting, that I'm going to attend a 10 o'clock. That's obviously something I would have done in my golden Ted, then in the afternoon. I know that I've got to meetings that I've got 30 minutes before the one meeting. About 30 minutes between the meeting on have got an hour at the end of the day, that gives me two hours. We'll Aiken decide what I'm gonna do in that two hours. Maybe I'm gonna work on that project. Maybe I'm going to choose one of those hours to prepare for those meetings is entirely up to me, but joined my golden 10. Having looked at my Kanda, I can decide what I'm gonna work on based on what kind of day I've got. Now, let's say, for example, on Wednesday I have one meeting in the morning at nine o'clock and it finishes at 10 on. After that, I have no more meetings. That could be the day that I block off to focus only on the project that needs completing by Friday again. That's something that I would decide when I do my golden 10 at the end of the day, I will see that Wednesday's relatively free. I say Right, that's my project day. I'm gonna take massive action on the project, so I get it completed by the end of Wednesday. Or if it the worst comes to the worst, I can finish it off on Thursday morning. And that's why your conduct can be so powerful because it tells you how much time you have to be able to do the work that needs doing your to do list. Manage. It never does that or your to do list manager does, is tells you what needs doing. It doesn't give you any indication of how much time you've got left in order to do that work. This is why you need to start using your conduct much more strategically get into the habit or blocking time off to get work done. Now, one of the key things that I would suggest you do here is talk to your boss about this because if you get your boss supporting you on which boss isn't gonna want you to do quality work on time on get then supporting you, then you've got a really powerful alliance working. You got your boss giving your support and your using your calendar strategically to get the important work done. That's why your conduct is the most important and most powerful tool in your toolbox. Okay, one more part on on using your Kanda, which I'm going to cover in the next lesson. 12. 12 Calendar's Golden rule: Okay, so there is a golden rule that is required when you start using your calendar strategically on that golden rule is what's on your calendar gets done. This is a golden rule. If you have any doubt that you cannot do a specific task and it does not go on to your calendar only put on your calendar what you intend on getting done. Now, of course, I understand. Sometimes emergencies do happen, and you have to scrap what you planned to do on your conduct on. That's perfectly OK. You've got to be flexible. But essentially, when you put something on your conduct, you put it on with the intention that when it's on my calendar, it gets done on. There are no excuses except for emergencies that were unforeseen, because this is where things start going wrong. If you put stuff randomly on your calendar and you don't do it, then I can promise you that the power off your conduct will diminish incredibly fast. What gets put on your Kanda gets done on its the end of story because once you employ that rule that golden rule with your conduct, that's when your productivity will start to skyrocket because when you do your golden 10 at the end of the day, you put in what you plan to do on your kind of the next day on. Do you make sure it gets done? That's how you get important stuff done. That's how you get yourself free of stress on. That's when you get yourself really moving forward on the things that you want to achieve in your life. Don't forget the golden rule. What's on your calendar gets done. 13. 13 Review: Okay, so now we have covered the basic fundamentals off building your very own productivity system. We started off with collect organized on Do the very cornerstones off all great productivity systems. If you're not collecting, then you have nothing to organize on. What you're doing is complete random ness and so, you know, actually focused on getting the important stuff done. So the importance of collecting and collecting into someplace that you trust the importance of organizing on making sure that you put your tasks into your projects lists you put your notes into your notes application and you put your events on your calendar The importance of doing and spending 90% at least 90% of your time doing the work. 10% is organizing it on 90% is actually doing the work on. Then we looked at the importance of your calendar on making sure that your calendar, whatever is on your calendar, it gets done and using your Kanda strategically on. Of course, we've now looked at the golden 10 minutes, the 10 minutes at the end of every day where you look at everything that you've collected, you move it into its various places on you. You decide what to objectives you're going to get done tomorrow on what is going to be your focus for the day so it could be focused on administration, focused in my case on teaching focused on recording videos. Whatever it is, you have a focus for the day and you make sure that that is where most of your work is going to take place. So we've got the foundations now off a great productivity system that you can build for yourself. But what else is needed? Well, something else easy needed on that is what I call packed, packed is patients action, consistency and time on. In the next three lessons or four lessons, I'm going to go through those four things the patients, the action, the consistency in time so that you fully understand what is going to take for you to get yourself super organized on build the great productivity system that you can build for yourself. So join me in the next few lessons on will go through these four basic elements, which is patients action consistency in time so that you have the right mindset to be ordered to get yourself truly organized on a system that really works for you. 14. 14 PACT Patience: Okay, So what is packed well packed is the four words as I mentioned patients Action, Consistency in time on in this lesson, I just want to explain why patients is important. Patience is one of those things that a lot of people just don't have any more on. The reason essentially for that is because we now live in a world of what I call instantaneous nous on. What that means is if I want to find the date of birth of Mahatma Gandhi, all I have to do is pick out my at my cell phone on type in data Bertha Mahatma Gandhi, and it will give me his birthday. Any kind of information that I require today is essentially just a few clicks away from my mobile phone. If I want to buy a new light for my studio, all I have to do is go online, click a few buttons on Within 48 hours, that new light will appear on my door. I we live in this world off instantaneous nous. But the problem with this is that we also expect to have instant success at things on. Suddenly, life doesn't really work like that So in order to be able to build something successful like a productivity system or indeed a career, you have to be patient. It takes time in order to build these things into a workable, practical and successful system on If you're not patient, if you expect to be able to do this course and tomorrow you're going to be a completely different person, super productive with the best system in the world, then you are going to be incredibly disappointed. It doesn't work like that. It takes patience and you need to allow that time to be able to flow. You need to accept that you're going to make a lot of mistakes in the early days. That's fine. You're just you move on, you figure it out and you were just It just means that you have to be patient. I took many years to develop my own productivity system. It's a system that works really well for me on doesn't let me down, but it's evolving all the time is changing all the time because I have new ways off being able to get my work dump. But essentially when I first switched from my front cream planner to a digital system based on the getting things done framework. He took me about six months to maybe 10 months. In order to get it working smoothly, I had to be patient. I knew it wasn't gonna happen overnight. It was great setting up. I really enjoyed setting everything up. But essentially, once I got the system set up, I still needed a few months in order to get it working smoothly. And that's where patients comes in. So, please, guys, I know you've gone a long way in this course, but be patient is gonna take your time to be able to get into the habit off asking the right questions. Like What is it? What do I need to do with it? When do I need to do it? Can this go? My Kanda, Can this go on my to do this, Manager, Should I put this in my notes? All this will take patients for you to get superfast of making those decisions. But if you stick at it, you will get patient. You will make sure these things happen. So don't forget, be patient is going to take time. But you will get there in the end. Okay. We're gonna move on into the next one, which is all about action 15. 15 PACT Action: Okay, The second part too parked is action. Because at the end of the day, if you take this course, you absorb what I've explained in this course on yet Do nothing to change the way you are doing your work today. Then, of course, nothing is gonna happen. What ever happens when you finish this course, you need to take action. You need to decide first off, what to do. List manager you're going to use. Are you going to use pen and paper to start with and then maybe switch over to digital? Are you going to go digital straight away? And there's loads of fantastic APS out there that you can use. Are you going to use a digital notes? Apple? You're going to use file folders? What are you going to use? That can be the first action step you take. But whatever happens, you need to take action on your golden 10 checklist. This is going to change. It's gonna modify. It's gonna evolve over time, but you need tohave a basic system for your golden 10 checklist. What things do you need to check after you've done your your organizing? What are you going to do about your calendar. How are you going to use? You're going to use Google Calendar. You're gonna use IOS, Kanda or your Microsoft Exchange. Kanda. Or are you gonna use a paper? Kander. All these decisions are action steps that you need to take immediately. Because if you don't make take action, you don't build that mo mentum to building that great productivity system that you have the power to create for yourself. So whatever happens now, when you finish this course, you need to take action to build your own productivity system On the first action steps you need to take is to make a number of decisions about how you want your system working. It could be in paper based, or it could be digital is entirely up to you. But whatever happens, you must take action. Okay, let's move into the next one, which is all about consistency. 16. 16 PACT Consistency REAL: one of the most overlooked components of the whole system of building a productivity framework for yourself is consistency, and this is a really key part off any great productivity system. If you don't consistently collect everything on, sometimes rely on your mind to remember stuff. Your system is gonna fall down if you don't consistently day after day after day, organize your stuff that you collected, your system is going to break down. And, of course, if you're not consistently doing the work that matters, your system is going to break down. Consistency is such a vital part off. Building a creative productivity system is a vital part of building. Any kind of success in your life is consistently doing what needs doing in order to get the work. Doug and consistency is the thing that will drive you forward every single day. Success isn't created overnight. Successful productivity systems are not created overnight. Successful lives are not created overnight. They're consistent small steps taken every single day that actually drive you forward to achieving the things that you want to achieve. Now, one of the things that I cover in my your digital life 2.0 Online course is building your goals into your productivity system. On when you build your goals into your product system little productivity system you end up consistently moving forward on your goals. That's how goals are achieved. Goals are not achieved at the beginning of the year. When you write down what you want your New Year's resolutions on, then do nothing about them goes are created when you take consistent action every single day that moves you forward on. The same applies when you're building your own productivity system. It's the consistent action steps that you take over a period of time that actually helps you to build the perfect productivity system on its the consistency that enables you to start doing this without thinking it becomes a habit. Because that is the pope point of a great positivity system. It's not something you have to think about consciously. It just happens because is habitual. You collect habitually. You organize habitually and you do habitually when that happens. That's when you've got the perfect productivity system for you. And that can only happen when you take the consistent action every single day to make it work for yourself. That's why avoid these four words. Apart from action, I think action actually probably is the 1st 1 because if you're not taking action, there's nothing to be consistent about. But consistency is such a vital part if you're gonna build your own productivity system. Finally, let's move into the last part of Packed, which is time in the next lesson. 17. 17 PACT TIME: okay for the final part of packed were dealing with tea, which is time time is going to be required for you to build your own productivity system. The framework that I've given you in this online course is just the start if you like. It's like food for thought, because you're building your very own productivity system that is designed for you and you alone. It wouldn't work for me. Whatever you build is not gonna work for me won't work for anyone else. The key point, though, is it actually works for you. It has to work for you. But for you to build that productivity system, it is going to take time and you need to allow enough time. I'm going to suggest that it's probably gonna take you six months of fine tuning and playing around and trying different APs to find the perfect system for you. And that's why the other three parts of this patient's action and consistency such a vital part of bringing all together, because if you allow sufficient time, say, 6 to 12 months to build this productivity system, but you're taking regular action consistency on your patient than you are gonna build an incredible productivity system for you. That helps you to know exactly what you want to get done at the right time and at the right place. And you're gonna find that not just your productivity improves, but your career improves, your relationships improve on, you start to achieve your goals. And that is why having such a great productivity system designed by you built by you and the framework given by me that's gonna help you to become an incredible productivity machine. And I'd hate to call humans machines. But really, having something in place is what really drives us forward and keeps is growing. And as human beings, if we're not growing, then we're not going anywhere. We need to be growing constantly every day. But the beauty of allowing patients taking action, being consistent and allowing enough time to be able to build our productivity systems. Great things can happen in your life when you start playing these principles. Okay, that's safer packed. It just remains. Was now to go into the final part off this course 18. 18 Learn from the masters: Okay, welcome to the final parts of this course before we finish the course. What I really want to do is to just give you a little bit of advice that I learned a long time ago that has really helped me to build my personal productivity system and then is to learn from the Masters. Now, back in 2009 I read the book Getting Things Done by David Allen on That was a life changing book for me because it took me out of the analog world off productivity and time management of using a Franklin planner on brought me into the digital world. Now I love technology. I love having the latest iPhone. I have an iPad. I used the apple pencil. You know, I love technology on getting things done. Gave me the framework in order to create my own productivity system That has enabled me to move into the digital world with my productivity system. But once I'd read the book, I discovered on YouTube that David Alan has loads of tips and tricks videos out there on. I watched pretty much every single one of them, and I learned so much from David Allen, who really is the father off the modern day productivity system, getting things done or, as we call it, g t d. But even before then, way back in the early 19 nineties, I read a book by Hiram Smith called The the 10 Life and Time Management Success Secrets or something. It's a brilliant book on I Read It book and told me all about the reasons why having my goals and my values aligned. And it told me all sorts of things about being productive and why managing everything in a Franklin Planner because that was the original Franklin planner came from the Hiram Smith Organization. Andi. It was, I think, back then it was called Franklin Quest, but the DVT off easy. I learned so much from those books. So reading books on Productivity there's a great book out there called essential Ism on. I've forgotten the author just now, but the book Essential Ism is such a brilliant book about making sure that you're focused on what really really matters. Cal Newport, a professor from the US, wrote a book called Deep Work. It's an amazing book that explains about how we can get so much focused work done, if only weaken out, get into that deep work zone. So continuous reading is so important. I have, as I mentioned in the beginning, a YouTube channel with the other 300 videos that can teach you how to get the most out of to do ist and Evernote and many other videos on productivity and mastering goals and gold planning. I have a podcast that you can subscribe toe, which goes to different answers. Different questions from my viewers every single week, all based on productivity. You can learn from the Masters, and it can really in by you to get better and better and better productivity. There are so many people out there that you can learn from, and these are just a few Brian Tracy YouTube videos of Brilliant Tony Robbins has so many videos out there. Robin Sharma has this 2020 20 in the 5 a.m. club. All these resources are available to you for free. I have loads of online courses that you can take if you want to take it to the next level. There are so many reveal sources. My strong advice to you is to go out there and learn from the masters. Take some time every week, maybe every weekend, Friday night or Saturday night. For example. Instead of aimlessly watching a TV programme, go to YouTube and learn about using productivity. APS learn about getting better productivity. The latest trend these days is to find out how Elon Musk is doing his productivity. Look at people like Gary Vaynerchuk if you need motivation. There are so many resources out there for you that you can learn so much from take advantage of them guys. It is free off charge on the learning, and the knowledge that you will get is so important because it's just going to make you a better and better person. So that's my final point in this lesson, which is Please, guys learn from the masters. They have put their life's work out there for you to learn from, and you would be a fool not to learn from them. You don't always have to adopt what they do. I, for example, Robin Sharma's 5 a.m. club. I really struggle with the concept of waking up at 5 a.m. But the 2020 20 for example, 20 minutes exercise, 20 minutes planning and 20 minutes studying. That resonates with me. And it's something that I'm thinking about implementing into my life. Okay, let's move into the final part of this course on, then we can finish it all off. 19. 19 Project 1 Million: Well, I just want to say thank you very much for taking part in this course. This course is part of my project one million project that I've started, which is to help one million people become better time management on more productive by year 2020. And the reason I want to do this is because I passionately believe that once you get yourself better time management on become more productive, everything in your life will improve your relationships, improve your work, improves you start achieving your goals, your health improves. Your stress disappears because you know what needs doing on Gwen. And you've allocated enough time to get that work done. I know the benefits of this is very, very rare that I experienced any stress in my life. Every Sunday evening, I'm buzzing. I can't wait until Monday morning to go out there and start working again. You know, life is fantastic once you know what needs doing and you've allocated enough time to get it done. Deadlines are no longer stressful and you start improving the quality of your work. But most importantly, your social life improves your relationships with the people you love improves. You always have time for those people that matter to you on I so want to help us many, many people as I can to learn to start taking advantage of these wonderful feelings that you have once you're in control of everything that's going on in your life. That is why this course is free because I want to help people. But I want to ask you now that if you know of anybody who needs my help or needs help from this course to be able to build their very own productivity system, please share this course with them. It's not a long course, but I'm sure it can help people to really improve their lives on. That's what I want to do. That's why I've started project were 1,000,000 toe help a 1,000,000 people by 2020 to become better productivity, much better with their time management so that they can see those real improvements in their lives not just their working lives, but their whole life. So I'm asking you now is a way of me helping me to help other people. Please share this course. Please share it on Twitter, Facebook wherever you can just share this course with as many people as you can, because I really want to help that one million people, if not more, over the next two years. Thank you so much for taking this course. I really hope it's helped you to become to start thinking about getting better productivity . Remember, it's all about collecting, organizing and doing cod. You do need to imply involved packed patients Action, consistency in time on Don't forget guys to design your very own golden 10 minutes at the end of every day on practice it every end of every day is just 10 minutes. Thank you so much, and it just remains for me now to wish you all a very, very productive week. 20. A Final Word: OK, guys, now that you've completed this course, if you are inspired and you're ready to take your productivity to the next level, you can take my latest productivity online course your digital life. 2.0, Online on. Get yourself 50% off. Yes, that's right. 50% off my your digital life 2.0 Online course that the Gordijn Life Online course takes you to the whole new level of productivity. It teaches you about the folder structure for your projects in your to do list manager. It teaches you about the filing system that you can use within your notes application. It shows you in much greater detail how to use your calendar and take advantage of time blocking. There is so much more to productivity in just the basics that I've given you in this course , And if you really want to take yourself to the next level, then get yourself enrolled in your digital life. Two point. Oh, the code for this course is discover productivity. That's one word. Discover productivity type. Discover productivity into the course coupon site on. You'll get yourself 50% off your digital life. 2.0, I hope you can join me in that course because I took a lot of effort to put that course in . Not only will you get that course for life, you'll also get a free copy off your digital life. Two point. Oh, just by rolling in your digital life. Two point. Oh, on life. Thank you very much for watching Andi. I just wish you all a very, very productive life.