Prioritize What You Need To Do - Hack Your TO-DO List! | Amy Norton | Skillshare

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Prioritize What You Need To Do - Hack Your TO-DO List!

teacher avatar Amy Norton, Freelance Writer & Productivity Whiz

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

3 Lessons (13m)
    • 1. A Great Tool for Prioritizing

    • 2. The Four Quadrants

    • 3. Organizing Your Task List by Quadrant

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About This Class

Hello and welcome! This class will teach you the basics of an action priority matrix which is a life changing tool to categorize your todo list! Each quadrant represents a different type of task and priority. Quadrant One is all about emergency and absolutely urgent tasks that must take top priority. Quadrant Two focuses on tasks that are important to your life (such as learning a new skill, taking a class, making a career change, etc.) but often get pushed to the side as these tasks are not prioritized as "urgent". Quadrant Three deals with tasks that need to be done sooner than later but are often busy work type tasks (work meetings, that dentist appointment you keep pushing off, laundry, picking up eggs). Lastly, Quadrant Four deals with tasks that we should be trying to get rid of (whether by hiring someone, getting your child to do it, etc.) or pushing off (catching up on tv, mowing the lawn, junk mail). 

This quadrant technique has made me rethink which tasks are much more important in my life (continuing my education, skillshare class posting, youtube things) and which are not (magazines, tv I don't even like, etc.). I hope this class is helpful for you and allows you to rethink what you prioritize in your life! If you enjoyed this class - check out my other classes and follow me for future content! 


My Youtube Channel: MissAmyxo

My Instagram: MissAmyXoo

My Email: [email protected]

My Cute Boston Terrier's Instagram: Nickel.Pickle.The.Boston

Meet Your Teacher

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Amy Norton

Freelance Writer & Productivity Whiz


Hello there! I'm Amy and I'm so glad you've stumbled on this page. I am really excited to be sharing videos here on Skillshare and Youtube. I am very passionate about being as productive and creative as I can be. On Skillshare, I am sharing videos about different productivity techniques that I have studied and had success with as well as writing, freelance, and entrepreneurial tips that have helped me as I build my writing business. I love to use my time to the very best of my ability and I love trying new practices to stretch my time out. When I find things that work I am so excited to share them with you, so I hope you will check out my classes and let me know what you think!

Thanks so much for taking the time to read this and have a fantastic day! 

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1. A Great Tool for Prioritizing : Hello and welcome to skill Share Class part one today, where you're going over the action Priority matrix. This is a time management tool that really helps you to look at the things you have that you need to be doing in your life. But how to prioritize them? Ah, lot of people will spend a lot of their time doing things that maybe are not super important. Like going through emails that are urgent instead of working on things that are more urgent . This matrix helps us to categorise what things are more important to be doing in our everyday life. 2. The Four Quadrants: so I'm gonna go ahead and walk you through the four parts of this matrix. So this is our major. It's right here. Part one. This is things that are popping up and that are very urgent. So if you are running out of a prescription, if you need to make a doctor's appointment, that's urgent. If your car needs repairs, if there's a work project that just came up, that's very important. That would go in your quadrant. One and you're immediately. That is where you kind of drop everything, and you're working on those things because they are very urgent. Number two is where a lot of things go that are important to continue life that are important for yourself. Development. So things that maybe you're doing to better yourself and they are important in your life. But they're not as urgent as saying meeting your prescription or having a work project that is, do immediately. Quadrant three Here is going to be the urgent and not important category. So this is where a lot of our busy work and things that we need to get Donna go so often times these two quadrants, three and four, are quadrants where we put things that are constantly our to do list, and we just never seem to get the time for them or vice versa. Some people will spend a lot of time working on three and four, but then they'll neglect Quadrant two, where things that would really improve their life are oftentimes, Quadrant three will distract us from one into which were usually more important to our life . Things and number three can be things they're kind of in the way. So things that are interrupted, you know, like if someone falls through and you have to run your child to school that day because they someone else fell through in the carpool. Number three can also be things like work meetings or making appointments, you know, wrapping up our work. They are things that we kind of have to do right away, but they're not as important for our self development and for improving in our life quadrant. Number four is not urgent and not important thes air things that we recommend not doing if you can, or postponing them to work on other things. So a lot of times we will, you know, surf the Web. We will catch up on our TV show. We will read magazines, and not that those things are important. You definitely want to take time to relax and unwind. But if you're constantly surfing the Web or, you know, playing a video game, something like that, try to postpone those until you finished more urgent things. So we're gonna go ahead in our next category, and we're going to take these concepts, and I I recommend that you as well as myself, write out a list of things that are on your minds that you need to do right down everything , including chores, work things, self development, errands, all of those things, right, those out and in our next half hour, we're gonna go ahead and break them down into these categories. 3. Organizing Your Task List by Quadrant: Okay, guys, Thank you for making it to the next part of the skill share class today. We're gonna go ahead and go through with our to do list. So if you haven't already, go ahead and make a list that includes everything from bills to car maintenance, to work, problems to appointments, anything that's on your mind that you know you need to do. Go ahead and write those things out, and we're gonna go ahead one by one and categorize them into our quadrants. So we can really get a look at our day to day life and how we're spending time. You're probably gonna find that you spend a lot more time on things that are in the errands and the void category versus things that are in one and two that are more important for our growth and life. So let's go ahead and take this out. So, for example, my first thing on here is film, a skill share. Now that is something that is important. But it's not something that is urgent. I don't have a specific deadline on that. It's not a medical emergency, so that's gonna go ensure number two category. Okay, So our next item on my to do list is laundry that is in the errands. You know, Aaron's category. It's something that needs to be done. I need clean clothing, but it's not something that is so important that I need to do it today. It's something I can probably put off a little bit if there are other things that are more pressing. Next, I have update YouTube description. That is something that is important. It's gonna help me with building my channel on keeping an update. Its I'm gonna put that in category number two. It doesn't need to be done absolutely at this moment, but it is important next, when we have is pay bills and depending on one year bills or do that can really fluctuate where that would go on your thing. For me. My bills are actually doing quite soon, so I'm gonna go ahead and put that into Category one because it is something that is very important to pay, and it's something that is pressing. Another one is order contacts. I am most out of those, so that is going to go into my urgent categorias Well, that needs to be done to Dave. Next, we have oil change, so that's something that is not pressing for me. So that's gonna fall into the urgent but not important categories. So it's something that does need to be done, but it does not need to be done today. I find that a lot of different errands will fall into number three. That's why have categorized as errands because they are things that need to be done. You do need to do laundry. You need to get your oil changed. But they're usually not something that has to be done at this absolute second. Unless it's something like ability and sweep eight. So otherwise, most of your errand type things will probably fall in the Quadrant. Three. The next thing on my list is outlined book that has also something that does not have a pressing deadline. But it's something that is important to my growth, and it is important to me. So I'm gonna put that in Category two along. I have type video lists. I make up my product list for each video, and that is something that does need to be done. I'm knowing. Put that into the Aaron's category It's not something that needs to be done today, but it does need to be down in the near future for videos to be published. So we're gonna put video. Listen there. Next I have TV episode to catch up on that. That's going to be in your Category four. Now when I say avoid, I don't mean never do these things that you will need to do them or you will want to do them. But these are things that you want to look at last. These other quadrants are typically more important, so we're gonna put TV episode here next. I have changed the sheets on my bed again. That's something that could be done in the near future. But it's not urgent. I didn't spill something all over my bed today. It's, you know, everything is neat enough. Okay? A few more things on the back here. Next we have scheduled doctor appointment. Now again, that's probably gonna fall into one or three here. If it's something that's like pressing like you know, you need a schedule appointment for your son because he has the flu. You might put that in quadrant one for me. I'm just looking for a routine checkup, so that's gonna go ahead and go into Category three. Next is finished self help book. So that is something that is important to me. It's good for my growth and my learning. It's gonna go in category two. It's not something that needs to do today. It's not urgent, but it is important to me, so it's going to go into that category. Next is wrap up work week. So that is something you know. If you have a work project or something that's that's coming up with a deadline, that's probably gonna go into your urgent important. That's something that needs your focus right away. Next, I have Call Grams my grandmother. That is something that is important. However, it's probably not urgent. It's something I wanted you in my free time, so I'm gonna put that into Category four now. Putting something like making a call to a family or front number in this cattle does not mean you don't do it. It just means that it's unless it's your telling them something that's urgent. If you're just making a friendly call that something that you can do probably in your free time. At the end of the day, when you're not at work when you're not in your prime hours, in fact, I'm gonna go and edit this instead of just saying avoid, we're gonna put avoid slash free time, these air things that are not necessarily like chores. They're not really like, like something you have to do for your work or your self improvement there things that you wanted to you that are probably good. But go ahead and save these for your free time for the most part next to have buy dog food again unless your dog is gonna write a food tomorrow. I would put that into your errands category, which I should have written a little bit smaller. But we get the point last. We have yard work again. That's something that you can probably do. Um, you know, at a leisurely pace, unless you really need to get it done. It's something that would fall into category forward something it's not urgent. It's not super important to your health. Or while being probably, ah, lot of people also recommend for quadrant 43 If you can go ahead and delegate those tasks out a lot of these are busy work. So you if you can delegate them, you know, if you have Children, see, you know, give them tour, see if they can do laundry. Something like that to help you out. Um, for category. For that, don't do or postpone. These are things that you can probably put off a little bit if it's possible. And if you are busy, see if you can delegate it to someone else. Maybe you can barter with a neighbor that, you know, carpool someone to save time. Maybe your neighbor is really good at fixing things, but he needs his lawn mowed to see if you can barter that sort of thing to save yourself time. Last thing is junk mail. Most of us know that's probably not something that we really need to spend much time on. So that's in the avoid category. So just either something to look at. So in the end, looking at my categories here, what you want to do is you really want to hit these up as fast as you can get these out of the way and then go into category two because this is where you're really going, Teoh self improve. Your going to grow as a person, you're going to grow as an employee or business owner, that sort of thing. So these air really important things. But they often get pushed aside for busy work or other urgent things that come up. So see, if you can hit these hard and fast and then get into category to the thing is in category three and four, I suggest crossing anything that you can out of the way. If there's something that you don't have to do that, you can cross out of the way. If you're busy, that's good. So, like junk mail, you know, cross it out, toss it, recycle it. Don't don't even spend time on it. You know, other things like yard work, um, laundry, dog food, these sort of things. Go ahead and see if you can get them done. You know, in spare time. After you finish these things, see if you can delegate them to someone, see if your spouse can help you out anything like that, so these things can get done, but they're not getting in the way of one and two cause those air your things that are really going to improve your future and make sure you're on top of things. So hopefully that made sense. Thank you guys for watching with skill share class for the class project. Go ahead and take a blank piece of paper like this and just go ahead and draw a quick quadrant and fill it out with your to do list. So recommend. Go ahead and take a separate piece of paper right at all of your to do's and then filling in your quadrants. This is really going to give you an idea of how to manage your to do list. Better. Ah, lot of us end up spending so much time on things that are absolutely urgent, which is good to finish those. And then we send a lot of time on our busywork, like laundry and chores and things that really aren't contributing to our growth as a person or as an employee or business owner. So it's really important Teoh do this once or twice. I like to do this quadrant like once a month to see how I'm spending my time and to make sure that I'm not letting number three get in the way of more important things. So hopefully this was a helpful class for you. Please leave this year. Action. Priority matrix down below. Let us know how you organized your to do lists and what you thought was more important than the other. And thank you again for watching. Have a great rest you day by