PowerPoint Masterclass Series #2 - Important Basic Features | Andrew Pach | Skillshare

PowerPoint Masterclass Series #2 - Important Basic Features

Andrew Pach, Animation all the way!

PowerPoint Masterclass Series #2 - Important Basic Features

Andrew Pach, Animation all the way!

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6 Lessons (23m)
    • 1. Brief Overview

      3:36
    • 2. Adjusting our shortcuts

      4:29
    • 3. Selection Pane

      3:26
    • 4. Format Shape Option

      4:40
    • 5. Coloring

      3:37
    • 6. Cropping and changing shapes

      3:21
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About This Class

This is a comprehensive PowerPoint MasterClass divided into small sections (classes like this one) where you will master the software and learn insightful concepts & techniques about design, presentation & animation all applied within Microsoft PowerPoint. Thanks to the division into small classes you can learn in a more organized, bite-sized manner.

==> The Second class of this course is about a few important features of PowerPoint which are basic but neccesary in order to proceed further down the road.

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Avoid frustration by learning a proper workflow from a Professional. I will take you by hand and teach to design great presentation templates and slides with confidence. Once completed you will be sure that the end results will be of highest quality. 

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Here is the list of all sections of this course at your disposal:

#1 – Find Photos, Colors, Icons & Fonts

#2 – Important Basic Features

#3 – Advanced Tricks for Pros!

#4 – How to Animate

#5 – Design Slides 1-7!

#6 – Animate Slides 1-7!

#7 – Design Presentations (Slides 8-14)

#8 – Animate Presentations (Slides 8-14)

#9 – Kinetic Typography & Motion Graphics

#10 – Create PowerPoint Templates

#11 – Recording & Exporting Videos

#12 – Video Oriented Slide Design

#13 – Kiosk Style Presentations

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I hope you will continue to next sections once you watch videos from this class. Enjoy the ride and get better at PowerPoint together with me!

Meet Your Teacher

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Andrew Pach

Animation all the way!

Teacher

Hi! My name is Andrzej Pach, to my friends known as 'Nigel'! I am an After Effects / PowerPoint / video / graphic design junkie eager to teach people how to utilize their yet uncovered raw design talent! I run a YouTube channel called "andrew pach" which I do with absolute joy and passion. Here on Skillshare, I would like to share interesting, project-based classes that will make your design workflow a greater experience.

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Transcripts

1. Brief Overview: Hey there. I'm so happy to open up this chapter. Now, in this lesson, ID like this will be the most basic lesson off this entire course. I'd like to give you a very brief preview off power point and just to compare it to other Softwares, for example, you have photoshopped, you have a layer, you create a new layer. You, Adam asked, Do it. Once you've established the mask, you add an adjustment channel. Then you add effects. Do it as you add effects to those shape layers and you create a clipping mask of it, for example, like that, then you group it. You would have no way of knowing what just happened if you are not a photo sh abuser, because I would call this software very advanced, and you need some time to practice it in order to get familiar with all its features in Power point. In my opinion, it's different power point. It's a program where you can jump in and use it properly right away. The menu is very intuitive, and it's definitely helpful. If you already used some Microsoft Office programs like Excel like Word and Obviously Power Point and you are a bit familiar with the ribbon system. In this course, I will not go over each single thing, like telling you that these are the front options. It's obvious that you can bold a phone that you can like justify the font. Then you can. It'll like them. You can underline them. You can change the fund, you can change the font size, and you can make it bigger, smaller like that. These air obvious things, which I want you to also explore while working because we will use them over and over again with this lesson. I just wanted to tell you that in Power Point. In case you don't know since 2007 we have the ribbon system. Terrible System is a great feature, which groups similar editing options in tow. One big container. And that's what I really like about Power Point. And it makes our workflow well, pretty much easier because if you click on an item, you get this additional former tools. And those former tools are especially here for the object you selected so it makes it easier to edit object. It makes it easier to edit pictures. It makes it easier to edit text like here. I simply go to this former tap, and I'm 100% sure that I will work with this very text. This section is here to teach you the totally essential things important while working in Power point and having a good work. So I'll show you only the important stuff. And I want you to definitely get ready to work. Now, open up. Power point. Please create a few slides. Slides obviously can be created by right clicking and selecting a new slide. They can be rearranged freely, so you'll have much freedom in your work. And it will be helpful if you would drop some icons into Power point and an example image just to get a hang of it and know how to work with this software and get a bit around and you'll see in a moment how easy it is to edit, to change, to reshape Everything will go over those important options. All right, this was the brief overview. I wanted to introduce you here with that, and in the next lesson, we will right away at just our shortcuts. Can't wait to see you there. Your little quest for this lesson will be to open a power point and drop a few items into it. 2. Adjusting our shortcuts: hello. Back again in the work. Now, this will be something super important because you can see on the very left topside. Probably if you had your great in power point last time, you will have out of sight here. We will, of course, delete that. But basically, this is the quick access toolbar. The quick access to over allows you to quickly grab certain options from power point here and what's cool about it. You can bring up with the left old key for probably the option key on Mac. This little shortcut buttons. Now, as you can see, for example, at eight in this case, I have the textbooks. I distressed old Cypress eight. Boom. I have my textbooks. I wouldn't have to goto insert, click on text box, click here and then start typing. This is very effective when it comes to working in Power Point and I want to teach you how to use that. I am not sure that the older versions meaning 10 4007 or 2013 could do it the same way. But here in the newest version of Power Point, which is 2016 you can simply right, click and at too quick access toolbar. Most likely, you can do it exactly the same way. If not, you can always click here, select more commands, and then you can search for the appropriate command and place it here. It takes a bit longer because, for example, you select all commands and this is a lot of commands. But you confined your important ones. What I want you to do here, in this lesson is toe at two important shortcuts. Inserting shapes and inserting text boxes. Because this is like the bread and butter off power point work. You can do everything with those two options and it will take you unnecessary. Timeto always cook here. I'll do this myself. Right now I'll select more commands. I will delete everything here, maybe apart from creative video, because I like it very much. I removed everything I select. Okay, and I want you to replicate my steps now. Please go to insert and consider adding shapes and textbooks. I will right click at two quick access toolbar, right click Add to quick access toolbar and I have both my shapes and my textbooks. I would like this to be my number one and two, and as I click my left old key. Now I see it's number three and four. Well, it depends. How handy are you? How do you remember those shortcuts? But basically saving saving isn't as important because you can always press control as to save. It's a very common shortcut. You don't need to have it here, but it could be more to the rights. And that's why I will customize my quick access to a bar and let us make shapes the first ones and inter textbooks. The second once or even insert textbook will be number one, because it's such an important feature now. Each time you work in power Point and you create something you alter one boom a boom old too. You select the appropriate shape old to you, select the next trip old to boom and the workflow get quicker. Because of that, you can not only use this road cuts by clicking old, you can get in the habit off inserting something else. It takes a bit longer, for example, if there is more than one letter like I did here for a simple oppressed and and I have a one you need to press a. Then you need to press one. This is something that you need to remember, because if you have more than 10 shortcuts, it will place a 010203 and so on. So you can remember old. And if there are two letters, you just need to press them continuously as three well, three D models and Power Point. This is a new feature. I don't quite like it because, well, it isn't harmful, but it's, but it isn't as necessary in the software like power point. All right, for this lesson, this is it. Your quest is to add those two short cuts, insert text boxes and insert shapes. In the next lesson, we'll go over the selection pain, which is also very important, and not everyone knows about it. So see you, hopefully in the next lesson ASAP. 3. Selection Pane: Hello and welcome back. There is something in power point that is being overlooked, Just as in order graphic design software is like photo shop. We have layers here and we see all the layers we are working on the same way we have our selection. Pain in power point. Please go to home and under very right side. You have editing, click on select and click all selection pain. I know there was a little problem because in power 0.2011 for Mac version, I guess we couldn't access the selection pain. I'm not in the area. Shorebird. I know that some features in the power 0.2011 Mac version aren't there but power 0.2016 for Mac has this implemented? Definitely. So my students reported So we have this selection pain. As you can see, each object which is here is listed in the selection pain, Each picture we can de select it. We can rearrange it. For example, this one This is now under this star. But I can take it. Place it at the very top side and it will be over it. So here you can not only select items. If you have troubles grabbing them, for example, one is very big, one is smaller and you can click on it properly. You just de select other ones. You click on this one and you have it selected. You can also work with the visual hierarchy, meaning which comes first, which comes last. Another great thing to remember about selection, pain. And really not everyone uses selection pain, but it's such an important feature because we can double click and we can rename layers. Why would be that important? Well, later on, I'll also did you about animation, animating elements and overall, working with this this tap. So in the animations, we can make a brief stop here. We have the animation pain and just look at it. I animated this Aiken and I animated this. I can and I animated everything else. Now you have no idea what this picture 12. What is textbooks? Eight. What is auto shape? 100. But you will remember what rename waas because we just renamed it. So this is important because depending on how you name those objects in the selection pain this way they will appear across animation, pain and everywhere in Power Point. You don't have to precisely remember everything about that now because I'm just making a brief stop here to show you. Yes. This is something we will work with. You just need to memorize somewhere that I was talking about this. And once we designed our slides, everything will come come natural to you because you already know that there is something like the selection pain. If you are using the selection pain Right on. Spot on. Well done. That's the way to go. Okay, this is it for this lesson. I'd like you to have power. Point opened. I'd like you to goto home, select selection pain, open it up and click around with this object. Make them invisible, reorder them, check their hierarchy. And overall, try to rename something so you'll get in the proper habit off using the selection pain. Once he will be done with that. I want to show you something cool. With the format options off each and every object in power point 4. Format Shape Option: okay, we will already talking about quite a few things. And this may seem a bit chaotic for you because I'm not going over everything step by step . I'm just showing you some important things which we will definitely use in this course and in our workflow. The next thing I want you to remember, because I have several questions of students how to get this this tool bar on the right side is the format options I want to show you. This is a simple image or, for example, this is a textbooks. I go to the textbooks for my options, and I have. It's Phil, Meaning this shape, Phil as I as a If I click it, I get this orange color on the left side and on the right side, I have the text feel options. We have options like changing the color, using another color with the eyedropper. This option was also not available in the older versions of Power Point, sadly, but in 13 4016 we have it. We can select the Grady in a texture. For example, when we go to the shape outline, we can select the weight off this outline. But students also reported to me, Hey, I can't make it more than six points and I wanted a big outline here, a bit weight off this outline. What's happening? How can I change that? This is because here in this part of power Point, we only have limited options if you want to get to the details options. Well, I wouldn't call them advance because they are simply a bit more details. You always right click and you select former shape everything. Which is he here, like changing the shape? Phil, Changing the text field, changing the size off this little object. Everything is available here, meaning we have three boxes and two options. We have the shape options and the text options, just as we have here the text options and the shape options. But here they're far more detailed. I select my shape options and I have my bucket fill. I have my effects, which I can add. The effects can be also applied here shape effects, but here it's kind of more professional because you have, the priest said. You have all the options available, and here it's a bit more difficult to work with the options because here, for example, I can only click a shadow. I was here. I can change the color of this shadow. I can change the size of this shadow, the blur. I can change as you can see everything in this options. You have to remember that if you want to work with the size with the position or with the Phil options, it's a tiny bit better to go into. The former shapes your quest for this lesson because I can explain this to you that this is a waste of time. If I would say, Look, this is transparency, this is color and these are line options off course. I will go over that once we will design slides, but for now, your request will be to insert a shape. Hopefully, we'll do that with hold on to You will select a shape. You will insert it, then click on it to conform its shape and play around with the film and the line options. I was talking that we had only here in the shape outline. Wait. We can only go to six points here. We can go in the line options to as many points as we want. As you can see, we can make it even 20 points big. Then we can change the compound type two, for example. Those two lines, the dash type can be changed so you can see how many important options are here. And only some of them are here. You can see we can change the dashes. But what about the compound type? We don't have it because we need to go into the line options. We can even use Grady it lines which we couldn't access. Here. Here we can only select a line and nothing else. Here we can select a cool radiant. We have a few presets while those reefer presets aren't so perfect, but they can get us going. Okay, so this is your quest. Please. I'm telling quest because this is more RPG like I like like this word. But this is your simple task for this lesson. Police right click, former shape and play around with those options. In the next lesson, I'd like to go over cropping and coloring. This is also a completely like, different topic now, but it's also super important and it's important that you will have that somewhere in your mind. So see you in this next lesson. I am waiting for it because this will be a cool one. So see you there. 5. Coloring: Hello, a very important topic about icons and images in general against Victor Aiken's. These are images, the same as picture are. For example, those are PNG icons, and if I make them bigger, you can see they lose quality. Vector icons, however, are made off points and vectors, so no matter how big they are, they are mathematically calculated, and they will always remain crisp. So this is why, when we use Vector Aiken's, we can select former shape full and we can change their color because they are like power upon shapes. They can be simply filled with any color with images. Images like like this PNG Aiken or this normal picture in the form of options have picture options because these are simple pictures and some student were asking me they have a Nikon . Why can't they changed it to any core? Because this is an image. And these color options are only here to adjust certain color values off the color channel of this object The same. Yes, I would click on this picture. I'll click here and in the color options you can see. I can get such an effect by addressing, for example, the hue and saturation or the RG or be color lowering one color, extending other colors. And this is what this function does. It doesn't recall her to to any color you want. Sadly, this should be an option in PowerPoint, but we still don't have it. We should have an option like color overlay, where we can recover everything to any color we want. But sadly, we don't have it in PowerPoint. That's why you need to consider if you want to use Vector, I comes like that, which are a bit harder to obtain and harder to import into power point or, if you want to go it images. If you go with images, I'm suggesting toe recall or them even on other websites, or re coloring them on other graphic design software's so they are prepared for work. For example, you have a color scheme made of five colors, and you're recovering them properly before you start to work Else, you are doomed for the power point options, and you can only change the color slightly will. Perhaps in this case, in this case, I can make it to a white icon perfect, but that's not always possible I would then right click and send that to back, and I would have this icon in front and white, okay, but I had no guarantee that in those color options I'll have my white color. But when I used the vector Aiken, there's no problem. I just go to former shape Phil, and I make it white. If you don't know what I'm talking about, you should read it up on the Internet. What are PNG and bitten up images and what our vector images, if you'd like I can offer explained that to you in more details. But for this, Listen, I wanted to make you aware about the options which we have for the picture tools, as you can read here and for the drawing tools. Since this is a shape it can use the drawing tools. This is it for this lesson. I'd like you to import an image as your quest, go to former and play around with those options, at least to know what effects are possible. Like the mosaic effect, What corrections are possible and what color options do you have? They are limited to those options we have here, but still Hey, we have something. We have something to work, and this has to do it. We don't need more. We can do still great designs with that. 6. Cropping and changing shapes: another very important tool we have is the cropping option. You have an image, a big image, but you only wanted those rocks to show here so you can position the image. You can go to its format and you can select crop crop is great because we can crop it like that to the size of our slide. Then you can hit crop to cut it off. You can hit them again, crop or or do it Previously, you can see that you didn't destruct this image. You still have the full image here and if you need to, if you change your mind or you need to adjust anything, you can work still with the image. What's also great in the crop options you have corrupt to shape an aspect ratio. If I wanted to make a perfect rectangle old of it, this will be no problem. I would go to crop to shape, and I was selected a rectangle to or a perfect circle. Maybe a circle will be the better example, because we already have in the rectangle crop, corrupt the shape circle. But now it's totally ugly. Don't worry about that, because you can always go to crop aspect ratio and select a square. This way you will get a perfect circle. So this is something to remember for our upcoming work that in the cropping options, not only can you simply crop the image like like people do with my shift key off course, because I want to remain in constant proportions. If you hold down shift, you will make it like that. You can click crop, but you have also cropped to shape and aspect ratio. And why am I talking about this? This is a feature of Power Point, which repeats itself. Let's say that we have our inside shave. I'll entered another rectangle, but then I think them I didn't want it to be a rectangle. No problem. You go to its former settings. You go to edit shape, change shape just as we had in the cropping tools. And you can change the shape to a circle. Now, if you want it to be a perfect circle, you make the height three with three enter, enter Boom. We have another perfect circle. If I hold down my shift and left control key, I can move it outside this middle point and we have to perfect circles made with, like power point options in the murder off radius seconds. As you can probably guess, your quest for this lesson will be to insert a shape, insert a picture and crab them properly. Two circles This is great practice when it comes to designing, and it will definitely be useful because circles like that and elements will be definitely used in discourse later. Okay, slowly will close out the sections maybe a few things more. But I only know I think you are getting prepared to the work because you've already here about the most important options. You are fluently inserting text boxes shapes. You are working with images, icons and eventually also vector icons, and you can crop on reshape elements. Basically, you are ready to work so soon we will start the reel design. Can't wait for that. So see you in the next lessons