PowerPoint 365 - Beginner | Intellezy Trainers | Skillshare
Play Speed
  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x
49 Lessons (4h 38m)
    • 1. Introduction

      0:53
    • 2. What is PowerPoint?

      1:16
    • 3. Opening PowerPoint

      8:42
    • 4. Touring the Interface

      9:03
    • 5. Using the Ribbon

      9:38
    • 6. Navigating PowerPoint Views

      6:25
    • 7. Creating a New Presentation

      3:47
    • 8. Adding Text and Slides

      6:53
    • 9. Working with Bulleted Lists

      6:38
    • 10. Applying a Theme

      7:12
    • 11. Using Transitions

      8:43
    • 12. Saving a Presentation

      2:54
    • 13. Using AutoSave and AutoRecover

      3:55
    • 14. Working with File Properties

      5:22
    • 15. Moving and Copying Slides

      6:59
    • 16. Using Outline View

      5:34
    • 17. Cutting and Copying Slide Content

      6:13
    • 18. Using Character Formatting

      7:40
    • 19. Working with Paragraph Formatting

      4:57
    • 20. Using Format Painter

      5:43
    • 21. Working with the Slide Master

      6:53
    • 22. Customizing a Bulleted List

      5:24
    • 23. Working with Numbered Lists

      3:57
    • 24. Inserting a Text Box

      3:12
    • 25. Inserting Pictures

      4:32
    • 26. Resizing and Arranging Pictures

      6:06
    • 27. Working with Picture Effects and Styles

      8:09
    • 28. Removing a Picture Background

      4:33
    • 29. Adding and Working with Shapes

      6:27
    • 30. Aligning and Arranging Shapes

      7:11
    • 31. Formatting Shapes

      7:54
    • 32. Working with 3D Models

      4:11
    • 33. Using WordArt

      4:34
    • 34. Adding a Table

      4:27
    • 35. Working with Rows and Columns

      5:54
    • 36. Customizing the Table Design

      6:15
    • 37. Splitting and Merging Cells

      4:47
    • 38. Creating a Chart

      7:54
    • 39. Formatting Chart Elements

      7:30
    • 40. Customizing the Chart Design

      5:23
    • 41. Proofing a Presentation

      5:19
    • 42. Using Autocorrect and Find and Replace

      7:18
    • 43. Creating and Using a Zoom

      7:26
    • 44. Working with Speaker Notes and Handouts

      4:58
    • 45. Printing a Presentation

      3:31
    • 46. Converting a Presentation to PDF

      2:33
    • 47. Delivering a Presentation

      6:50
    • 48. Using Presenter View

      5:52
    • 49. Course Recap

      0:47

About This Class

In this course, students will get started with PowerPoint 365 and become familiar with the Ribbon, interface, and navigation options. Additionally, students will create a presentation and work with various features and commands to make it easier to work in PowerPoint. Students will also review presentation editing options, text formatting options, various graphic options and insertion methods, how to add, edit, and format tables and charts in a presentation, and various presentation preparation and delivery options.

This IAAP-certified counts for 4.5 recertification points for the CAP certification under the Technology and Information Distribution content area.

Email [email protected] with proof of completion of the course to obtain your certificate.

Transcripts

1. Introduction: Hello and welcome to the Power 0.3 65. Beginner's class. My name is David Lowland, and today I'm going to show you how to create engaging and informative presentations in PowerPoint. We're going to start by, well, getting started in Power Point, taking a tour of the user interface and learning where and what everything is. Well, then go on to create a power point. Presentation will begin editing that presentation. Different ways will format. Our slide text will start adding in some different graphical elements to make it more visually appealing. And then we'll also had in tables and charts additional ways to present information in Power Point. And finally, we're going to cover how you can prepare and deliver that Power point presentation like a pro. 2. What is PowerPoint?: So let's begin with the question. What is Power Point? Well, Power Point is a Microsoft Office application, and it's a very visual application that allows us to present all sorts of ideas and information in individual pains known as slides. Now these slides can contain all different types of content, things like bullet points, pictures, charts, tables and even more now, Power Point is typically used in conjunction with a speaker. We use our power point presentations to highlight key information that a speaker can then expand upon. Its very useful for keeping a speaker on track, making sure they know what they need to talk about and in what order. And it also provides a great visual element for your audience, something to keep them visually engaged and paying attention. Ah, Power Point does have other uses, though. Besides live presentations, we can use power point to create handouts or certificates for people. Also, sometimes if you go to ah lobby at a company office, you might see a looping power point presentation in a kiosk. IP looping slides with general company information or perhaps safety information 3. Opening PowerPoint: In order to use Power Point, we need to first open the application, and there are a few different ways we can do this. So starting from the desktop on my Windows 10 PC in the bottom left hand corner is the Windows Start icon that we can click on to see a list of all of our installed applications in alphabetical order. And all we need to do is scroll down until we find the APP, starting with the letter Pete, and there will be Power point. Simply click on it to open up the application. If you have trouble finding power point well in Windows 10 bottom left hand corner of your desktop. You do have a search bar that you can click in and simply type in power Point. So this will bring up the Power Point application in the search results, as well as a list of some recent applications or started recent files in Power Point you've been working with. So you can click on those to quickly open them up. Now, if you'd like, we can actually pin that Power Point application into ah, a couple other locations to make it easier to find or open up. For example, if I click on my start icon in the bottom left hand corner, my desktop again, right next to my list of applications is something called the Start Menu, where we see other applications in a variety of different tiles, and we can actually put power point here if we would like. So to do that, we will need to scroll down our hapless to find power point. And once you find that power point app simply right, click on it. And after right click on Power Point at the very top of the menu that appears, is the option to pin this to the start menu? Yes, pin to start. That's what I'm going to click on, and you can see a power point Tile does appear in my start, many on the right hand side. Now, if you don't like the current location of that Power point tile, you can move it anywhere you'd like simply by clicking and dragging on the tile itself. And then we can just drop this in any location, and you will see your other applications adjust to make room for this tile. Also that around, but more if you were to right, click on this tile in your start menu at the very top of many that appears you can unp in the tile from the start. If you no longer want power point to show up here or we could also resize the tile, maybe make it a little bit smaller if you'd like or go back that standard medium size. Now if we like, we can also have the Power point Applications show up on our task bar, which is that bar that appears at the very bottom of your desktop that we can put a power point icon right here to simply click on it and open that up. In order to do this, I'm going to go back to my list of applications by clicking on that start icon. Well, once more, scroll down to Power Point, right click on the Power Point app once again in this list and towards the top of the menu that appears right underneath that pin to start option will find more options. And once you hover your cursor over Mawr, this is where you find pin to pass bar so I will click on pin to task bar and now I'll see that Power point icon appear right at the bottom of my desktop. If I ever want to remove power point from the task bar, simply right, click on the Power Point icon and you'll see UNP in at the very bottom of the many that appears. But I'm not going toe unp in the APP for the task bar, I will simply left click on the APP to open up power point now. Once you open a power 0.3 65 you could take into what's officially known as the Start Page for Power 650.3 65 which is divided up into a few different tabs which we can see over on the left hand side home new and open. So in the home tab, you can find the option to create a new blank presentation in Power Point. You might also see a few themes available to you. Now. Themes and power point are just a color and design scheme that we can start off with in power points. We have something to work with instead of a completely blank presentation, might save you some time. Also in this home tab you can find a list of recent documents that you've been working with to click on them and quickly open them up. But this home tab just has summary information of the other tabs on the left hand side, like new and open. So if I click on that new tab on the left hand side again, I'll see an option to create a new blank presentation, as well as a variety of different themes and a lot more themes this time around than before and again, themes just a design and color scheme to help you get started in your presentation. Now there are actually additional themes available to us beyond what we see in front of us . If you're in that new tap in your start page, you will see above all these options is a search bar. We'll recon search online for additional templates and themes, and you can pipe in whatever you are looking for. If you're not sure what to search for, there are some suggested searches down below, like presentations, education, business. So if I want to do some sort of business presentation, let's click on that business option at the top of our new tab and start page, and you'll see the searchers online for a lot of additional business templates which just have again different designs. Starting slides for us to work with just gives us a starting point again, can save us a lot of time. So you might want to go out a search for a theme or template in power point. Okay, If you want to get back to that standard new tab you'll see just to the left of the search bar is little back. Oh, click on that. Get back. Okay. And then that third tab we have on the left hand side is going to be the open tab. So when you click on open, you will see a list of recent files that you've been working with. God, you can click on any of these files to quickly open them up. But as you use more and more power point files as you open up more files, some of these older files will start to disappear from the list. So just in case there is a file here that you always want to keep track of, you never want to lose it. Any file I hover my cursor over in this list on the right hand side of the file is going to be a push pin icon, and we can click on that pushpin icon to pin the file to the very top of this list where it will stay forever. So I would recommend doing that for your most important power point files that the files to stay up here. They will never move until you click on that pushpin icon one more time to un pin the file from the top of the list. Now there are additional locations available to us that we can open up files from, and we'll see these over on the left hand side of our start page in this open tab. So if you are signed in to, say, an office 3 65 accounts and you'll know if you're not because the top right hand corner of power point it will say, sign in. If you are signed in, it should say your name. But if you are signed in to your own account, will then all the sudden you'll have your one drive account available to you. Anything you put on that online cloud storage app can be easily retrieved. Also, if your company has a SharePoint site, you can actually find files and open them directly from SharePoint from various sub sites as well. Depending on how that set up for your company, we can also, of course, search through other locations on our PC. And there is the browse option. And when you do click on browse, it will bring up your file Explorer, where you can simply select any folder that you would like to open up. And he filed that you like, double click on that, and it will get you right into your power point presentation. Now, if you are already in Power Point and you want to open up another presentation Well, how we do this in the top left hand corner of Power Point, we have something called the file Tab just as file. And when you click on file, this will take you to what's officially known as the backstage view of Power Point, which has its own set of taps over on the left hand side. Including those three tabs we found in the start page home new and open. So from here, you can go right to that open tab and select any other file you'd like to work with in Power point 4. Touring the Interface: Now that we've opened up our point, let's take a tour of the Power point user interface. So once you do have a Power point file open, whether it's an already created file or a blank file, um, we're going to see, well, this interface and let's talk about it. So the very top of Power point, this is where we can find the name of the current file we are working on and directly underneath our file name is where we confined what's called the ribbon, which is where we find all the different commands and features for the Power Point program . Now, I'm not gonna talk too much about the ribbon in this video as well. Go Maurin depth into it in our next video. But just know that this is where we do find all the commands, and our ribbon does have different tabs up of the top. We can click on just to change the commands we see on the ribbon itself. Now over in the top left hand corner of Power Point is where we confined what's called the quick access toolbar that allows us to quickly access some of those commonly used features in this program. We have the floppy disk icon to save power point very quickly. We have our undo option. Very useful, very important. We have icons weaken start a slide show as well. And this is actually customizable. Everything that we see on this quick access toolbar. You'll see that there's actually a drop down arrow on the right hand side of the toolbar that we could click on to bring up a list of common commands. And if you want one of these commands on the toolbar, maybe like the quick print option, Sure, I'll just click on that in this list, and we will see that I can appear right in the toolbar. If I want to get rid of that quick print icon from my toolbar, I'll just click on that drop down arrow again one more time on the right hand side of the toolbar. Click on Quick print, and that icon will be removed in office 3 65 In this quick access toolbar, we have a very useful feature. If you are using some sort of tablet PC or computer with a touch screen, we can actually switch between ah, touch mode and mouse mode in Power Point and Touch mode just makes icons and everything a little bit bigger and easier to select if you're using your fingers so there should be an icon for this in your toolbar, it'll be an icon of a hand pushing a button. There must be two modes mouse by default. But I can change this to touch mode, and when I click on Tuchman, you'll just see that all the icons on my ribbon just get a little bit bigger and easier press with your finger. We can always switch back to mouse mode by clicking on that icon again in our quick access to a bargain with the hand pushing a button. Go to mouse. Now, just in case you don't see that touch mouse mode option in your toolbar, you can always bring it up very quickly by again. Clicking on that arrow on the white hand side of the toolbar and the option for a touch slash mouse mode will be at the bottom of the list. That appears okay, I'm so looking at the main portion off Power Point, while the biggest part of Power Point is going to be what's known as our slide area, and this is where we can work on or edit any slide we currently have selected. And we will select slides in PowerPoint from our slide pain over on the left hand side, where you'll see all of the different thumbnails of all the slides in your presentation. Any slide you select in the slide pain will bring it up in your slide area and get you ready to actually edit and work with that. So again, power point is, ah, program that we often use for live presentations. We bring a power point slides while we are speaking to an audience, and you might actually want to add in some notes to these slides things like talking points or definitions things you don't want to get in your presentation. So maybe all just click worst has clicked, add notes and say, um, they may want to an ice breaker at first at the beginning of my presentations, all type of no like, don't forget icebreaker. Whatever you'd like. Now you can actually show or hide this note section as you see fit, and it might even be been hidden by default. So, just in case it was. Or if you want to hide this bottom right hand corner of power point in what's called the status bar, you will see a notes option. So if I click on notes, it will either show or hide the notes, depending on how it was set up beforehand before I clicked on that icon. So if you hide the notes, you'll get a little more room to work with on your slide on. Or, if you show your notes, you'll get to see the things that you don't want to forget or your presentation so entirely up to you if you want to leave that on or off now. Also in the status bar in the bottom right hand corner is where we confined our zoom bar for power Point a horizontal bar with a plus or minus sign on either side and even click on the plus or minus Sign to zoom into your slide area. Whatever slide you are currently working on also in the status bar, you might find some additional information like in the bottom left hand corner. By default, we can see what slide here on out of how many total slides you might have a little spell Check Icon, which will appear as an open book, and this open book should either have a check mark or an X on it. The excellent. You know that you actually have spelling errors within your presentation. A check mark will let you know that no spelling errors are found. You also might see your default language, but we can actually customize the information that we see on this status bar by right clicking on the status bar at the very bottom. It's about right. Click on the status bar, and I'll see if I want toe hide anything like the notes the spell checker. If I want to hide what slide I'm on, I can simply click on these options. There might be additional information we can bring up that we don't see by default like theme. Remember, you can pick themes for your power point presentation to apply a design and color scheme. And if you want to see what I mean is applied to the presentation, sure, I'll just click on theme within this list and that will appear in the status bar down below Set customized that as you see fit Okay, So get over in the top. Left hand corner of Power Point is where we can find that special file tab. And remember, from our last video, when you click on that file tab, you will get taken to what's known as the backstage view of Power Point, which has additional tabs on the left hand side. So in our last video, we did talk about the home tab, the new tap and the open tab. Those are always available to us. But additionally, we also have an info tab where we can find general information about our document. When was it created? Who created the document? When was it last modified? What's the file size of this document? Also amongst these tabs, you have a save tab which really will just save your documents. I'm not going to click on that. I'm gonna go down to the save as tab Now. The save as tab is a bit similar to the open tab in that we can see a list of recent documents that we've been working with their saving, and you'll also find different locations that you can save documents too, and that could also include your one drive account as well as any SharePoint sites you have . If you are signed in with office 3 65 from that sign and options in the top right hand corner power point, you will also find tabs to print out your power point presentation with all sorts of different options. You have a share tab, and if you click on share, this will actually prompt you to save to a shared location like one drive to lie to share with other people. And then you can work on these power point files simultaneously with other people. Collaborate in real time. Very cool. Feature X out of that share window for now. I also go right back the backstage. You remember We click on the file tab in the top left hand corner. Do that. But if the share tab we do have an export tab and this will allow us to change our Power point file type to put our presentation on her CD or maybe create a read on Lee pdf version . Off power are PowerPoint presentation. Now at the very bottom of all these tabs we see on the left hand side of the backstage view This is where we find our power point options. And when you do click on options, this is going to bring up a separate Power Point options window with its own set of tabs Over on the left hand side, you can find up general options for power point proving options save options. And I do recommend that you check out some of these options on your own out to see if any of them interested in. Of course, you can turn those on or off as you see fit, and when you're done with your options, simply x out of the window to close out. 5. Using the Ribbon: Now that we've taken a tour of the Power Point User interface, I'd like to spend a little more time talking about the ribbon, which again we confined at the very top of our power point interface. And it contains all of the different commands and features we confined for this program. So our ribbon is divided up into different ribbon tabs located above the ribbon. And you can simply click on these tabs to, yes, change the commands that you see on the ribbon itself. All of these ribbon tabs are further divided up into groups, and these groups will all be labeled at the bottom of your ribbon and they will be divided by these vertical gray lines. You can actually choose to show or hide your ribbon simply by double clicking on any ribbon tab. So if I double click on a ribbon tab like home with my left mouse button, one to very quickly, you will see that my ribbon does disappear. Now the tabs are still there. I can click on the tabs to see these commands and features, but as soon as I click away, the ribbon will disappear once more. If you'd like to keep that ribbon pinned up, simply double click on any other ribbon tab once more again 12 with your left mouse button . We can also find options to show or hide our ribbon in the top right hand corner of power point right at the top right hand corner. You'll see an icon that looks like a rectangle with an arrow pointing up, And if you click on this, we'll see a few different ribbon options. The bottom option is going to be show tabs and commands, which is the default ribbon view. Seeing everything we're looking at right now, if you'd like, you could instead choose to show tabs, which is what would appear if you were to double click on a ribbon tab or if I click on that icon in the top right one more time. There's also on Auto Hide ribbon option, and if I click on auto hide ribbon, it will make that completely disappear, and this will give us a bit more space toe work on our power point presentation. Of course, you need to bring that ribbon back up. Simply click on this bar at the very top of your stream see that ribbon get if you click away, it will disappear, though, So if we want to change this in the top right hand corner again, I can see that icon of the rectangle of the air pointing up. I'll click on that and choose to show all tabs and commence now. The river is also where we're going to go in Power Point if we ever find that we need help with this program. So just to the right of all of your ribbon tabs, you'll find this. Tell me Field that says, Tell me what you want to dio and this tell me feature has, ah, a couple different purposes. One purpose is that this can help you find different commands you have trouble locating in your ribbon, or this can also double up as our help feature. So let's say that I need some help with formatting in Power Point. Well, I'll just click in that. Tell me field and type in the word formatting like So now what will see first arson, different actions related to formatting that we can use if we can't find these in a ribbon or down below, there's on option to get help on formatting. And if I hover my cursor over, get help on formatting. This is going to bring up a few different articles related to formatting that I can click on to get additional information. If none of these articles really seem to be what I'm looking for, what the bottom of the articles? I have more results for formatting. And if I click on more results, this actually brings up a health pain over on the right hand side, where if I can find additional articles, or I can refine my search by typing something else in this search, far up at the top when you want to close out of this hell pain, there is an X at the top right hand corner we click on. We'll get rid of that. So that's one way to get help. But now in office 3 65 there's another way for us to get help, and it's this brand new help tab in our ribbon just to the left of that Tell me feature. So if you go to your help tab yet, you will find some different options. First off, you'll have what's new now. Office 3 65 is always updating. So if you want to see the most recent updates, click on what's new and get a heads up on that. Of course, it close out of that pain that appears on the right hand side just by clicking the X in the top right hand corner. If we feel a little unsure about Power Point and we need to work on our skills, there's a show training option, which will actually allow us to find a different articles that can help us. We'll get up to speed in Power Point, which hopefully, after watching these videos you will not need at all. We also have an option to give feedback to Microsoft. If you click on that feedback icon, it will take you to your backstage view where you can send a smile until Microsoft you like something or send a frown and say, You don't like something or you can even send a suggestion if you want to get back to your presentation. From this backstage view, there is a back arrow in the top left hand corner. Chocolate was right back to a presentation back that help Tab. In addition to feedback, we have the option to contact support for Microsoft. The pain or there is also the standard help features. If I click on help, gives a search bar where again this is another location where we can type in anything we need help on. We'll also find articles in a variety of different categories that we can select again just to get additional help with Power Point. Also, sometimes we might find, um, many tool bars when we select certain things in Power Point. For example, if I were to highlight some text in Power Point and hover my cursor over that text, I get a little mini toolbar popping up. Just give me some font options to quickly format this text without actually having to go to my ribbon. Which, of course, you in your home tab. You do have your standard font options Paragraph group with all of your bullet point in numbered list options, which we will be covering in depth. Now I see that a lot of my font options are grayed out at the moment, and that's only because I don't have any text or any text box selected. So as soon as I click inside Attacks box. That font group will be available to us with all those different options. But sometimes there might be additional options that we don't see in some of these groups in our ribbon, for example, in that home tab looking right of that font group, there are a few additional font options that don't show up here. Well, if you look in the bottom right hand corner of the font group, you'll find this square icon with an arrow sticking out of it. And this is called a dialog box launcher. If any time you click on this icon at the bottom right hand corner of any group in any office program that will open up an additional window with, well additional options related to that group. So if I would like additional font options, I will click on that little square icon in the bottom right hand corner. The font group and you will see it brings up a font window with a lot of the same options, but maybe a few additional ones that we didn't get in the ribbon, and I'll just click close out of that. So do be on the lookout for those dialog box launchers, they might contain extra features we're looking for but are having trouble locating now. Another thing we want to be on the lookout for in our ribbon, especially in Power Point, would be contextual tabs, extra ribbon tabs that Onley appear when we have specific things selected and in Power Point. You want to keep an eye out for these contextual tabs when you have anything selected and I mean just about anything, whether it's a text box or a picture or a chart, a table, a video. Anytime you click on one of these things in Power Point, we'll see an extra tab. For example, I'll go to slide number two, where I have some text and a picture. If I click in my text box and look above my ribbon. All of the sudden, I have this new drawing tools format tab that appears, which will give the additional formatting options for the text box. If I click on my picture, I will see a brand new picture tools format tab appear above my ribbon with picture options . So those are again our contextual tabs, and you will only see them with an object selected So if I click on that picture, I see my picture tools format tab. As soon as I click away from my picture, that does disappear. But those contractual taps are extremely common in Power Point. So again, I keep saying, But just keep an eye out for them. They are important. One more thing I'd like to talk about. I'll just mention this is that our ribbon is completely customizable. We can actually add in our own ribbon tabs with our own commands and customize this in any way that we would like. I'll show you where we go to do this, but we're not going to focus on it for this class particularly. But it's a power point option. And remember, to get to our power point options, we need to click on the file tab in the top left hand corner. Getting to that backstage view at the very bottom left hand corner of the backstage You is options, and when I click on options yet, look at the options window with all those additional tabs on the left hand side and you will find a customized ribbon tab where you can actually check or uncheck all the ribbon tabs you do or do not want to see create new tabs and add commands to those tabs again. We're not going to go in depth in this in this class, but I do want you to be aware that that feature is available to is something worth checking out. 6. Navigating PowerPoint Views: Now, I would like to talk about navigating some of the different power point views we might be running into. So the default view in Power Point is just known as the normal view, which can remember. You have your slide area where you can edit and slide you currently have selected, and we select slides from our slide pain over on the left hand side. I want to click on a slide one, these thumbnails in your slide pain. You can actually use some keys on your keyboard to navigate through these slides. For example, you can use your up and down arrows and have gained through your presentation go for those different slides. Same thing for page up and page down as well. That will make a move you up or down the slide. If you'd like to go to the first slide in your presentation, you can press the home key on your keyboard. And if you'd like to go to the last slide in your presentation, you can press the end key just some useful keyboard shortcuts that might help you out a bit . Okay, but that's just our normal view. Now we want to switch to additional views. Probably the main location to do this would be the view tab above the ribbon. So if we click on that view tab and look over on the left hand side of our ribbon, we have a group called presentation views. Ah, we have that normal view which we're currently looking at. But besides the normal view, most likely the other view you're gonna work with is going to be the slide sorter view. And when you click on the slide sorter view, this is simply going to show you all of the thumbnails of your presentation. You don't actually have area to edit any of these slides, but this is a great way to get an overview of your presentation to see the flow of your presentation. You can use your zoom bar in the bottom right hand corner to make these thumbnails larger or smaller simply by zooming in or zooming out as you see fit. Also a great way to rearrange slides in a presentation as well, which we will be talking about a little bit later. But again, that's the slide sorter view. So going right back to our ribbon left hand side of our ribbon in the view tab. We also have what's called the outline view. Now, the outline view is going to give you a place to edit any slide you have selected. But when you look at your thumbnails on the left hand side well, you Onley see the text of your power point presentation. We don't see any pictures, don't see any thumbnails, no previews, simply text. And this might actually be a good way to ah, quickly edit text throughout your presentation. You can edit this right on that left pain instead of on the slides itself, which again you might find a bit simpler, easier to use, going right back to our ribbon. In that presentation Views group. We also have notes pages. Now, In a previous video, I mentioned how we can actually have or take notes for each individual Power point slides from that little notes section at the bottom. Well, if you go to your notes pages for each page, you will see a slide at very top of the page and beneath it will be any notes you've taken any talking points. Any definitions, they will be right there s So if you want to print these often practice with them. You're more than welcome to do that. Sometimes we might need to go through the information of a Power Point presentation, but we're not exactly presenting it to a live audience. We're just reading this on our own well for that. In our view tab, we have what's called the reading view, and if you click on the reading view, this is simply going Teoh show you your slide. It will take up most of your screen almost the entire thing, and we can just navigate through our slides as we see fit. And you can do this using your arrow keys. The down arrow or the right era will take you to your next slide. The up arrow or the left era will take you to your previous slide, and you will also find control icons of navigational icons in the bottom right hand corner of reading view. So if arrows to go to the next or previous slide, there's also list icon for a menu. If we need to go to a very specific slide and we'll spy next and previous officers there as well okay, when you do want to get out of the reading view. You can simply press the escape key on your keyboard and again whenever you want to work in your presentation again. It's good idea to go back to your normal view in that view tab. So we can also find some of these different views in our status bar as well in the bottom right hand corner of Power Point just to the left of our zoom bar so you'll see some icons , one for normal. Remember, you can hover your cursor over these icons to get that screen telling you which view is which. So we've got our normal view here we have the option to go to slide sorter from our status bar, and we have the open book icon for the reading view. Back to normal, though, and with one additional view that we did not see in the View tab. Now this is actually another location where we can start up. A slide shows that screen icon there's also located in the quick access to a bar in the top left hand corner. The exact same command, just different locations. We're going to start up a slide show just so you can see what that's all about. And I'll click on the icon for my status bar in the bottom. Right hand corner. Eso slide shows are what we do when we actually want to present the presentation to an audience. Typically, when we're hooked up to a projector and we're projecting these slides on our screen, we'll start up the slide show and our audience will see the slide that we are presenting. Just like reading view. You can use your arrow keys to navigate through your presentation that the down or the right arrow movie turn next slide up or left a role movie to your previous slide. You can always right click on your slide in a presentation to get additional options next previous, you could do see all slides. If you want to skip a slide, go to a different one. Maybe not going order. And then any time you want to get out of a slideshow, simply press the escape key on your keyboard. Um, again, we say that from we're presenting to a live audience and we will be talking more about slideshow features in a future video 7. Creating a New Presentation: Now that we have a better understanding of the Power point interface, let's actually create a new presentation of our own. So from the last video, all I've done is just close out of Power Point. I close my file and I reopened Power point. So I'm right back to that power point start page. And if you remember from before in our start page, you've got a few different tabs on the left hand side. And in that home tab is where we can create a new blank presentation which will start a presentation from scratch. Remember, we don't have to start a presentation from scratch. We can always choose a theme in Power point that design and color scheme that we can apply to our whole presentation and you will see a few different themes right off the bat. The bottom right hand corner of these themes, though in our home tab are more themes. And if you click on more themes, this really just takes you to the new tab on the left hand side where again we see the additional themes available to us in Power point. Yeah, once I get to the bottom of these different themes. I'll see that message saying not finding what you're looking for used the search box at the top to find mawr templates and themes that we have that search a bar at the very top where you can type in anything you're searching for. And there are some suggested searchers down below as well to find different themes and templates. What is the difference between a theme and a temple? Now? That's actually a good thing to mention. So I mentioned themes already. Is that color and design scheme that you can apply to all the slides in your presentation so you'll just start off with that theme, where, as a template already has slides in the presentation made with pictures or different other types of designs, these slides might have texting them already. Just some default text that you can delete and we'll type in your own text. Templates will actually give you some structured slides to work with. Again. You can search for anything. Click on any of these suggested searches up at the top like presentations to search online through thousands off templates. So I just clicked on presentations, and I see a lot of different kinds of presentations. Remember, Power Point isn't all about presentations. We can use power point for other things, like a handouts or certificates. So what if he wanted to print out a certificate? Well, of course, you could do that from scratch, or you could search for it. I'll click in that search bar and type in certificate. Enter. And there you go. We could see a bunch of pre made certificates that you might just want to go ahead and use , and that's it. It's already created. You're done. No, no hard work necessary. But for right now, I'm just going to create a new blank presentation. So remember to get back if you search for templates. Next, that search bar is a back arrow that'll click on I'll Click Blank Presentation, which any time you start a blank presentation in Power Point, you start off with wealth one single blank slide. Now, if you are already in a Power Point presentation and you wanted to create a new presentation from here, hope ways to do that. You could either a go to your file tap that backstage view where we still have the new tab on the left hand side, create another new blank presentation or back out of this backstage view. There is a hockey on your keyboard to compress for a new presentation, and that is control N as in Nancy Control, and we'll create another presentation presentation to up the top two presentations and to Windows. I want to close out of one of these presentations. I'll just click on the X in the top right hand corner because we really only need one blank presentation to we'll add slides to which we're going to do next. 8. Adding Text and Slides: So now that we've created a Power Point presentation, the next step would be to add text as well as additional slides. So let's talk about that now. Any time you work with a power point slide or blank PowerPoint slide, it publicized typically have what's called placeholders and placeholders are just text boxes or content boxes, just a location where you plan on putting information in the future. So when you create a new presentation or new blank presentation, you'll start off with one title slide with a couple of different placeholders at these boxes that you'll see where it says Click to add title and click to add. Subtitle. And if you want to add text to a place holder like this will do what it says. Click and start typing, so I'll just choose a very simple presentation name. I'll pick my presentation very generic, but it works all of his click where it says click to add title and type in my presentation like So Downward says Click to add subtitle. Maybe I will put in my name, so click right there and say, by David Lowland, That's like, Okay, simple as that. So now let's go ahead and add in on additional slide to our presentation. And where we go to do this is going to be the home tab above our ribbon. And in that home tab on the left hand side of your ribbon. There is a slides group with a new slide option, but new slide actually has this little drop down arrow at the bottom. And if you click on that new slide drop down arrow, what you'll find is a variety of slide layouts that you can choose from. All of these different options are known as layouts, and the difference between these layouts would be the type or amount of placeholders that are well in them. So we'll see. You can add in additional title slides that have placeholders first, admit a title. We have title and content slides. We want to add an additional content other than text. We have section headers to content slides, slides for title Onley, pictures of captions, blank slides, that quite a bit of variety to what we can actually add in. I think the first slide I'm going to add it is going to be a title and content slide, so I will click on title and content, and we'll see those placeholders appear in our new slide. Okay, for ah, worse has click to add title. Let's go ahead and make this an agenda slide. So click at the very top and simply type in the word agenda. Okay, so let's take a look at this content placeholder down below. Yep, it was a content place older where I can see if I'd like. I can actually instantly add in some text, which will default to a bulleted list. I can only see that first bullet point right there so I could just type in text or if I don't want text in this place older. Well, I might want some other type of content, and I will see some icons in the center of this place holder that I can click on while to add specific types of content, things like tables or charts, or perhaps pictures or videos. And yet again, just click on the icon to bring up those different options close out of All right, so, uh, four or text? Actually, we're gonna work with our bullet points in our next video. Let's go and talk a little bit more about actually adding in slides, changing layouts, perhaps so you might add in a specific type of layout, ah, slot of a specific layout into a Power Point presentation and realize it was the wrong type of layout. You can always change it to something else, and we do so by well, going to the home tab again above our ribbon. Find that slides group on the left hand side of your ribbon and there will be a layout option here. Or I can simply change the sly to any other type of layout. Maybe they wanted to content placeholders instead of one, so we'll make that selection. Okay, I'll just mention this right now since it popped up. Sometimes when you make changes or to layouts are different things in office 3 65 You might see some brand new design ideas, which will give you additional design options related to that type of layout. You insert it in so I switch this to a to content. Lay out the policy different looks or to contents, lives, and those are design ideas. You can pick one if you like it. If you don't just close out of it. There's an X at the top right hand corner. And if you ever did want to find those design ideas for any slide you have selected, they are located in the design tab over on the right hand side of the ribbon design ideas. Okay, Golden feature in office 3 65 worth checking out. Okay, but I'm gonna go back to my home tab. And we were talking about changing the layout in our slides group, and I'm gonna go back to that original title and content layout. That is actually the layout I wanted to keep. Okay, so click on title and content. So again you might see design ideas pop up just x out of it if you don't want to look through those. So okay, now these placeholders that we see in our slides, they can be moved resized. Anything we want to do with them. So if you actually click inside of a placeholder, you'll see the borders of the placeholder, and you'll see these white circles on the corners as well as the size, top and bottom of the placeholder itself. You can click in drag on these white circles to resize or placeholder. However, you would like looking drag to trade up. We can also move these placeholders as well. Now, if I click directly inside of a placeholder, I want you to notice that the border around the place holder is actually a dashed line. But if you click on that dashed line itself, it will change to a solid line. Now, once that changes to a solid line, you can now move that place older by maybe using your arrow keys up, down, left and right. Very good for fine tuning exactly where you want that placeholder to be. Or you could also click and drag at the very edge of the placeholder right on that border. Click and drag to move the placeholder wherever you would like. Okay, so now that we know a bit more about adding in slides, we know a bit more about layouts and placeholders. Next up, we're actually to work with bolted lists 9. Working with Bulleted Lists: Now that we've added a slide and some tax to our power point presentation, let's continue on by adding and working with a bulleted list. Now it's very important to talk about bullet lists in Power Point presentations because, well, it's how most text generally shows up or appears in power point presentations. Because bold points what's an easy way to separate ideas and make them easy to read and understand, which is, Ah, big point of a power point presentation. We want to avoid having power points lives of a giant wall of text for our audience to read . Very likely that be difficult. And artists have trouble understanding what's on our power point slide. Yes, we just don't have a few bullet points. General media like 3 to 5 and presentations. Of course, there are exceptions to everything, but again, don't bombard the audience, which is a solid wall of text. Okay, so I did add in that content slide the title and content layout, actually, where we had ah title placeholder at the top that we called the agenda and down below in our content placeholder what we can actually add in some text, which by default will be a bullet point. We can always turn that off later if we would like. But I do want to work with bullet points. So let's come up with generic agenda for a power point presentation. In that placeholder, words has click to add text. Well, I will click exactly there. So the first thing we might do in a power point presentation is probably gonna be something like an introduction. So I will type in introduction and hit enter to create another bullet point down low. Where next, maybe we will have Ah, some sort of guest speaker for our presentation. Maybe somebody famous or kind of famous enter again for another bullet point. Ah, maybe after the guest speaker will then have, um, even, like a quarterly report for our company enter again. Ah, maybe we'll have, like, a company video showing people in our company showing our team members doing cool things, enter one more time, and then for my last bullet point, I will just make that conclusion. Okay. All right. So I have all these different bullet points in my slide. Now, just in case we messed up the order, we can quickly rearrange bullet points in power point by clicking and dragging on the bullets themselves. For example, Right now, I've got that company video towards the end of my presentation. But maybe, like that video to be one of the first things we see. Maybe right after the introduction. Well, im going to hover my cursor on top off the bullet itself for a company video. When you do this, you'll see your curse to change to an icon if I get it there ago, where you see air was pointing in all directions up, down, left and right. Once you see your cursor changed that icon, you can click and drag either up or down. And as I do this, you'll actually see ah, horizontal gray line, which is going to show you where going to drop the bullet point, click and drag on the company video bullet and drop it when I see that horizontal line underneath introduction. It's a very quick way to rearrange bullet points. Now our bullet points can also be in different levels. Sometimes you might want to have, well, sub bullet points. For example, what if my company video and my guest speaker were technically part of the introduction for my presentation. Well, I might want to in Dent these bullet points, and we could do so very quickly. I'll do this four company video. At first, I'll click right in front of company video and simply press the tab key on a keyboard that will indented the bullet point. It will make our text just a little bit smaller at making this a sub bullet point of our introduction. If I'd like, I could do the same thing for the guest speaker. Put my cursor in front of guest speaker hit tab Key to in Dent that there we go Another sub bullet point. If you would like Teoh, undo that in Dent or decrease your intent of a bullet point. You can do so by pressing shift and tab on your keyboard. So with my cursor in front of guest speaker, if I no longer want this to be indented shift tab, and that will make this another mean bullet point and there are more multiple levels of bullet points, So if two levels aren't enough for you, you can always continuously hit tab to increase Thean Dent a bit further or again shift tab to decrease that dent. You will also find these options in your ribbon. The bullet point options are actually located in the home tab. Above the ribbon and right in the center is a paragraph group. So in that paragraph, group will top center. I'll see two icons of a few lines of text with either an arrow pointing left or right, and these are the options to decrease or increase your list level. So with my cursor in front of a bullet point or the text of a bullet point, I can go with my ribbon and increase the list level. Make it smaller or a decrease making a bit bigger. Also in the top left hand corner of that paragraph group is the actual bolt option if the icon will have a few lines and some bullet points. So if I no longer wanted this tax to be bullet points, I'll simply highlight the text. Go that paragraph group and click on the bullet list icon. See the bullet points to disappear. Click back on the icon to make your bullet points reappear. Notice how I didn't actually affect my indentations of the text when I got rid of those, All right. Another thing we might want to do is actually change the way our bullet points look C by default. Those bullet points are just are standard black dots and that's it. But there are other icons and symbols we could use instead. So if I want to actually change the bullet points for all this text, I will click in drag to select. The text will go up to our paragraph group in the center of our ribbon in that home tap. And if you look at the top left hand corner, that paragraph group right next to the bullet list icon is a little drop down arrow. If you click on that drop down arrow, you will see up additional bullet types over your cursor over these different bullet types . Don't you live? Preview them. And if you do see one that you like by all means, click on it, you change that up 10. Applying a Theme: so we've added a bulleted list to our presentation, but our presentation still looks very plain and very boring. Everything is all in black and white. Nothing special about it, Not not very visually appealing. Well, Power Point Want to make our presentation as visually engaging as possible? We want to keep our audiences attention as much as we can. And one of the best ways to do that in Power Point would be to apply a theme number. Themes are a combination of design, color and font options that we apply to every slide in our presentation. All at once, all of your themes can be found in the design tab above your ribbon. We'll go to that design tab, find a group called Themes, where you will see a few different options that you can actually hover your cursor over these different themes to preview what it will actually look like without clicking on it. You will see a few themes by default, but at the bottom right hand corner of these themes, we have a drop down arrow and click on to open up the rest of that gallery with again additional themes. Hover your cursor over them until you do find a theme that you like. And once you find a theme that you like, by all means, click on it anything that you want again, we might get those design ideas popping up in 3 65 There is the option. Stop suggesting them until you restart Power Point, which I'll go ahead and do so that stops popping up. OK, but you can check that out, see if there are any other designs that you do like. But we can always customize this on our own. So when you apply a theme to your Power point presentation, will different slides might look a bit different depending on their layout. In fact, if I go back to my home tab Slides Group and I click on that new slide, drop down arrow and get a preview of what these different layouts look like. In fact, typically with themes, you might see a few additional layouts. Ah, then what you would have seen with no theme applied whatsoever, but it is dependent on theme. Keep an eye out for additional layouts that might appear okay, so yeah, any time we apply theme, it is applied to every slide within our power point presentation. Um, but we can customize the look a little bit so you might pick a theme and say, You know what? I really like this design, but I'm not a fan of the color scheme or I don't really like that font style going throughout my presentation. Well, anytime we apply a theme, we can choose from different variants different theme options that allow us to tweak this a bit more. Let's do that. We're going to go back to our design tab above the ribbon, and just to the right of your theme's group will be a group called Variance. And you might see a few by to follow just some different color options for your current theme. Like most formatting options and Power Point, you can simply hover your cursor over these two. Preview them. We'll just see a few options here. Well, this variance group it is a gallery, so at the bottom right hand corner is a drop down arrow. We can click on for additional options for colors, fonts as well as effects of maybe background styles. So if I hover my cursor over colors, you will find a variety of color schemes that you can apply. Of course. Just hover your cursor over these until you find one that you like. And once you do by all means, click on it to select it. Okay, I'm gonna go back to my variants group above the ribbon and click on that Drop down arrow again. So in addition to our color options, we also have font options. Can always change our font style for our presentation. So if you don't like that found that was applied with caffeine, you picked choose fonts. Hover your cursor of these different fonts until you find one that you like, go and click on it and it will change this font style throughout your presentation. So if I go to my other slide, I could see the fonts have changed there as well. Okay, also, I go back to variants and click on that drop down air on the bottom right hand corner. We do have different effect options, but a lot of times you won't see anything change with effect options because only affect certain things like shapes or or smart art. You need to have that apply to to see some of that, but yet are different effects. Give him, like a three D texture or shadows or other cool things. If you like that, Okay, you also have background styles as well. So if you want, like a different colored background with the same color scheme, you can always change that up. So I just want you to see that Power Point does have a lot of options for us to customize different things. In fact, when you pick certain themes, sometimes these themes will apply additional graphics known as background graphics in your slides. Um, like the squares that I see in my feet. Sometimes you might not want to see those background images well with any slide selected. If you go to your design, tap above the ribbon all the way on the right hand side of the ribbon in a customized group is a format background option, which has way more options that we just talked about. If you really want to customize the background of your slides, well, when you go to format background, you can choose between different film types. Before I talk about those, I was talking about the hide background graphics this is a check box that will appear. And if you see me Ah, check this box off. Well, that black and red bar the top, my slide will disappear. Now hide background graphics. This is on a per slide basis. If you choose this option, it will only be for your selected slide and nothing else. OK, but in addition to hiding background graphics real quick, I'll just cover some these other fills. So if you'd like you can change the filthiest background, you could pick a solid fill color, any color that you'd like. Of course, these colors will change depending on what color scheme and what theme you have applied. Now let's change it up. You have Grady and fill options, and grading feels give you like a light to dark spectrum in some sort of direction, so find different preset. Grady in Phil's have fun exploring that you also have picture or texture fills by. Choose this option Well. I have textures I can pick from so you could make the background of your slide a wood texture or like a marble texture. Or you could even insert a picture from a file and make that to the background of your slide. I just want to point out when I change these background options in this format background pain, it only affects my currently selected slide. Okay, if we ever change up a bit too much here, we want to go back to the default options at the very bottom of the format. Background pain is reset background. Have a click on reset to go back to normal and close out of the format background pain. But really, I just want to show you how customizable power point actually is. So I recommend spending a lot of time looking through themes, playing with their colors and making sure the look of your presentation is exactly what you want it to be. 11. Using Transitions: So we just learned how to apply a theme to our power Point presentation to make it more visually engaging. Another way to make our presentations more visually engaging would be to apply something called transitions and transitions are the animated effects that we see in a slide show. When we move from one slide to the next slide and you can find all of your transitions in the transitions tab above your ribbon. In this tab, you'll find a group called Transition to This Slide with quite a wide variety of transitions right in front of you. And you can preview any of these transitions simply by left clicking on it to see what it will look like. And if you've not used power point on a number of years, I highly encourage you to check out these transitions as they have been getting better with each new release of Power Point. So we'll see a few transitions here, and we're picking transitions in a group called Transition to this Slide. I just want to mention that real quick transition to this slide, not from this slide, which means if I apply a transition to slide number one this will not be the effect or animated fact that we see moving from slide one to slide to. But what we see when we start up a presentation before we ever get to slide number one. Okay, so, yeah, we will see a variety of transitions in front of you, but this is in a gallery. So at the bottom, right hand corner of all of these transitions will be a drop down arrow. We can click on to see even more transitions. And again, there are some pretty cool ones here. We have transitions like crush where we can crush up our slide into a ball and throw it away or fracture to shatter our slide. You have curtains to open up the next slide when my personal favorites would actually be the origami swan origami click on that water slide full up into an origami swan and fly away. So lots of transitions that we can apply now, over on the left hand side of power point in my slide pain right underneath the number one for slide number one. I see this star in motion icon, and that's the symbol that indicates we either have transitions, animations, or both applied to this slide. Number one unfortunate will be able to tell which, just by looking at that icon. But just notice how that star in motion icons underneath slide number one. But not any of my other slides, because again, no transitions there. So any time I want to, ah, preview a transition that we already have selected well, with that slide selected in your transitions, tap all the way on the left hand side of your ribbon is a preview option. Click on preview. Did you the transition Once again. Now different transitions will have additional effect options, which are usually directional in nature. They just change the way that our transition actually works, and you can find these effect options just to the right of all of your transitions. It affect options now. Not every transition will have effect options. So if you pick a transition and effect, options is great out. That just means there aren't any. So pick a different transition and try once more, so the effect options will change, depending on what transition it is, but again, usually directional in nature. For example, by default, that origami swan of mine flies off to the right side of my slide. But maybe I wanted to fly off to the left instead. Well, that is an effect option. I'll click on that. Have that swan five left instead of to the right, so effect options are definitely worth checking out. Okay, so there was a newer transition applied or added into the most recent release of power Point of Power 0.0.3 65 2019 called the Morph Transition that allows us to have a subtle morph effect in between slides. We can also use the morph effect to do some cool motions with objects and our slides as well. And I would like to show that to you. Now, looking at my transitions, I don't see the more of transition right off the bat, So we're going to need to click on that arrow again in the bottom right hand corner and at the very top. Well, the first transition should actually be more if you ever have a transition applied, and you no longer want that transition. There is also a nun option here. Return transitions off. I just want to point that out. But for now I'm going to north. Okay. Very subtle by itself, that more of transition. Now, I only have this more of transition applied to my currently selected slide, and you could apply different transitions to all different slides. But if you pick a transition and decide that, that's what you want for your whole entire presentation. Well, in the transitions tab in our ribbon all the way on the right hand side of the river is a timing group and the option to apply to all apply to all where I should now see that star emotion icon underneath each slide number on the left hand side. So typically, the main place where we actually see these transitions would be in a riel slide show when we're actually presenting this to an audience. And there are a few different ways to start a slide show Already, I mentioned that there is an icon in your quick access toolbar in the top left hand corner , that screen icon with a playback button, and that will start a slide show right from beginning. You also have the option. Next, your zoom bar in the bottom right hand corner of PowerPoint slideshow icon there, or there is Ah, hot key on our keyboard. We can press the starter slide show, and that is F five Your function. Five key at the top of your keyboard. Now, in certain laptops, you might need to press the function key, which is next to control in the bottom left of your keyboard. In addition to F five seat pressure press. Excuse me press function at five. You start up that slide show. That's only if five doesn't work by itself. Try function at five. But that will get us into our presentation into our very first slide, where we can simply press the right arrow, the down arrow or left click to move the next slide. And yet you might just see certain things disappear certain things more for around one slide, morphing into another, but still a very subtle effect. Overall, I'm going to get out of my slideshow by pressing the escape key, and I'm gonna show you one other way. We can use this more of transition. That's pretty cool. Now maybe we want to have things just kind of rearrange themselves in our slides and actually watch these objects move around, and we can do this with the more of transition, but it would require us to make a duplicate of the slide with all the content. We want to move. I'll show you exactly what I mean. I will do this with slide number one. So let's say I've got a title. I've got a little thumbnail and slide number one, and I just want this to move around when I go to next slide. Yes, we can see that more effect. First, I'll make a duplicate. We'll need to select the thumbnail for slide number one over on the left hand side. And if you right click on that slide, you'll see a lot of additional slide options. We will go more in depth in these later on. But in the middle of the many that appears should be duplicate slide, so I will duplicate slide number one. So now slides one and two should be the exact same. And I'm slide number two. I'm just going to move some of these placeholders and objects around. Remember the way to move a placeholder once you click. Inside of it would be to click and drag on that line, the border around the placeholder again I'm just moving this. I'll move that thumbnail a bit, too. It doesn't really matter where I place it. Move this place holder over to the right. Okay, that's it. So now let's see what this looks like when I go from slides 1 to 2 with the morph transition applied. So we'll start another slide show with that F five key or function F five. I started my first slide, and when I go to my next slide, well, you'll actually see all of those objects move to the location that I set them to. And again, this is just another way to make your presentation a bit more visually appealing. Have things moving around, really capture your audiences attention, whether or not use the more of transition, while transitions in general are just effective way to spruce up your presentation. 12. Saving a Presentation: Once you've worked on your power point presentation for a bit, you will want to save it to ensure you don't lose any of your work. So any time I want to save a power point presentation while, of course there's multiple ways of doing this. The main save location, though, is going to be in our backstage view, which remember, we get to by clicking on that file tab on the top left hand corner and over on the left hand side amongst all these tabs in a backstage view, we have save and save as now save is not actually a tab. If you click on save here, it will simply overwrite your current save as weather is called. If you have not saved the file is anything yet. Ah, clicking on sable just default you to do a safe. As so I'm just gonna skip the safe tab and go right down to save as Okay, So when you do save your file, you'll see up at the very top. You can type in a new name for your file. If you would like you have locations, they can choose to save two over on the left hand side, which again might include your one drive account or a SharePoint site if you're signed in to office 3 65 And of course, you also have locations on your PC, you can look or simply browse for a location. Click on browse to bring up that file Explorer, where you can then select any folder you'd like to save, too. I think so. If you need Teoh, change up the name, go forward, maybe type in a different version. Name you don't overwrite the original one, and also we save. We can choose what file type we are saving as now by default. This is just going to be a standard power Point presentation, but at the bottom of the save as window, where it says safe as type. You can click on Power Point presentation to save this as something else. For example, maybe you're sending a presentation to somebody using a very old version of Power Point like Power 0.0.97 to 2003. They're going to a lot of features in newer versions of Power Point not available in the previous versions. So to make sure that everything actually works, we could choose to save this as a power 0.97 to 2003 presentation just to avoid compatibility issues, we could choose to save this as a read on Lee pdf document. And there are some other standard doctrine types we can save, as I just want to point that out for right now, I will just be saving as a power point presentation. Click on safe. And there we go. Our file is indeed saved. Any time. We want to quickly save this file in the future. Or we have the save option in our quick access toolbar in the top left hand corner, which is that little floppy disk. Or there's a hot Kikkan press on your keyboard, which is control s control s will instantly save your documents. 13. Using AutoSave and AutoRecover: so we've saved our document. But I would also like to talk about auto saving in Power point and recovering unsaved files or documents that we might have lost. So in power 0.3 65 if we would like. Well, if we save this to location like one drive, we could actually have this file. Just auto save all the time In the top left hand corner of Power Point, you'll find an option for this auto save. If it's not a one, dr File was probably going to be turned off by default. And when you click on this to turn it on, well, if again it's not saved. One drive. You'll get prompted to save the file to one drive, which is online cloud storage Associate with office 3 65 Ah, fantastic application, which we do have videos on. If you are interested in checking out more on that, OK, but once you do save to your one drive account yet this file will then auto save to one drive as you work on it. Now, maybe you don't have the safe to one drive, but, um, you you might run into a situation where let's say you're working really hard on your document. All of a sudden, you lose power may be using a desktop, and your computer just shuts off on you and all that work. Well, it was unsaved. Well, luckily, Power Point also has an auto recover option. So if our computer just shuts down automatically on us the next time we get into power point on auto recover pain will appear on the left hand side with any files that were working on. And it will give us the most recently saved or auto save version of that document. Again, this is just a little bit different than auto safe. It's actually auto recover, and by the fault on auto recover, save will occur every 10 minutes. But we can change that in our options. Remember to get to our power point options. We click on that file tab in the top left hand corner. Our options are going to be in the bottom left hand corner of that backstage view, and then once you open up that Power Point options window, you'll want to go to the save tab over on the left hand side, where we have a few different check boxes like auto Saving, one drive and SharePoint online files just by default. So if it is, if you did open the file from one driver SharePoint auto save will be turned on automatically. You can choose the default file format to save in, which should probably the standard power point presentation really would not recommend changing that if all you do is work on power point presentations. But then the third option, well, that's our auto recover. Information will be check box that says, save on recover information every 10 minutes by default. But if the storm of the century is rolling through and you're pretty sure gonna lose power , you might want to reduce that time. Teoh, make sure power point saves more often. Okay. Yep. By default will keep the last auto recovered version if we close without saving. Like any good, in case you realize you did want to save something and you can also change the location off those auto recover files if they are stored somewhere. If you don't like that default folder, change it to something else. Yeah. Now, when you have multiple saves going on, you might be concerned about versions, and we deal versions of files mainly on one drive. As you work on files and one drive. Microsoft will start to create additional versions of that file made at different times, maybe even by different people. So you can always go back in view or restore one of those previous versions just in case somebody mess something up majorly on the most recent edit with there are controls or fail safes in place, just in case we forget to save or we we mess something up in a version. 14. Working with File Properties: next up, I'd like to talk about working with properties in Power Point. So properties are just little bits of information about all different parts of our file, and you can find all of your properties by going to the backstage view. Yep. Clicking on that file tab in the top left hand corner. And once we get to the backstage view, we should start on the info tab by default, where you will find properties over on the right hand side after still different pieces of information like your file size, the number of slides that you have in your presentation as well. But there are also properties that we can add in here that can make files easy to sort. If you upload them somewhere, it can make files are easier to find using something called tax. There are also additional properties that we do not see here. So you underneath all these properties at the very bottom in the backstage view, is show all properties. So if I click on this, yeah, I'll get to see things like my presentation format. If I have a template selected, I will get to see that here as well. I can add in a subject if I like, If I want to put in my company name can do so right there. Okay, but two of the properties that we might actually want to use or add to would be, um, our tags as well as categories. First off, we do have categories. Now, categories can be useful if you upload files to location like SharePoint, where files might be organized by, like, what type of file that they are. They maybe have a SharePoint site where you have different categories for Power Point files versus Excel files. And if that's actually set up, well, if I put the category here as power point when I go to upload the file the SharePoint, it should automatically put it in the PowerPoint category. That could be some, uh, very quick organization. Now, the other property I want to take a look at would be tags and tags are just a great way to find files through specific keywords. Um, for example, may be in this presentation. I would identify this presentation by the transition I used, which was morph. So maybe I'll type in morph to added as a tag. I'm gonna pick a word that's not too generic or to common, because if you type in a attack, that's just too generic. When you go to search for this tag, you might bring up a lot more files than you expected too. So just pick something. Like I said, I will go with Morph, and I'm gonna go ahead and save and close this file. Save it, close it. And what I'm going to do next is I'm going to go to the folder that contains this Power Point file that I tagged. If you ever want to search for a tag, you will need to go to the same folder in your file Explorer where that file resides. So you might have a folder just full of power point presentations and you're looking for a very specific one. Also, once I know I'm in the right folder, I've got the search far in the top right hand corner of the File Explorer, or I will type in my tag morph and as I type in the word morph, will that actually brings up that Power Point file I just closed out of. So even though morph is nowhere in the title of this file. It still shows up because it's tagged as more in tax. Great way to quickly find specific documents or documents. Has specific things in wartime. The future? Sometimes I might add in a lot of properties and decide that you would just like to get rid of them all. Just remove all those properties. We can do that again. In the backstage view, we'll click on the file tab, making sure we're in the info tab in the backstage view. We have the option to actually check for issues a little square for this When you click on check for issues, the first option that appears is inspect document, which allows you to inspect your doctor for different things, including properties. Do that. I will inspect the document were just search for specific things. Maybe things like comments. There's your document properties. Maybe you want to search for embedded documents in this PowerPoint file. Just pick and choose what you want to search for by checking or uncheck in these boxes. Maybe presentation notes. Well, I only want to look for properties, so I'm going to make sure that I have every box unchecked except for the 2nd 1 Document properties and personal information Check comments do Okay, once that's the only box with a check mark in it. I will click on Inspect in the bottom right hand corner. If this will show me what properties are included in the document and there's an option to remove them all if you so choose so you can always get rid of those properties if you'd like, or if I just want to get rid of something simple, like a tag. I'll just look at my properties like Tag and I can click in tags and delete it, Okay, but definitely something worth checking out in the future. Property just gives you a lot more information about your document that you might not have known otherwise. 15. Moving and Copying Slides: So after you finished adding your slides to your Power Point presentation, you might realize those slides are not in the correct order. Or maybe you've created some slides that you really like the set up of. Maybe got a nice picture. Ah, good organization on the slide. And he liked to reuse or copy it on. Maybe just change up the information that's on the slide itself. So we are going to talk about moving and copping slides in this lesson. And let's start with moving those slides. So currently I'm in on orientation file employee orientation for my title right here, and I'll see that slide Number two in our presentation is company history, and slide number three is actually the agenda. Now. I want this agenda to actually appear immediately after my title slide, so I want to move this to make sure it slide. Number two. Well, if we need to move slides short distances, you can do so simply by clicking and dragging the thumbnail on the left hand side of Power point. So I'll just move my cursor over that agenda, slide and start to click and drag. And as I'm dragging the slide around on the left hand side. You'll see other slides move to make room for this, and you'll just drop that slide in the proper opening. And there we go. Easy way to move a slide a short distance. Now you might have a very large Power Point presentation. You might have over 100 slides, and you realize you need to move a slide from the beginning of your presentation to the very end. Well, all of a sudden, it's not as easy to click and drag and move that slide over great distances in a large Power Point presentation. But there is another view in power point that we've seen before that might be better suited for this. And I'm talking about the slide sorter view which, if you remember, we get to that by going to the view tab above the ribbon all the way on the left hand side of the ribbon is that presentation views group and slide sorter. We also have the slide sorter option in the bottom right hand corner by the zoom bar. So don't forget about that. Yes, the slide sorter view. If you remember, we Onley see the thumbnails of our slides. So for some reason, I needed to move this agenda all the way to the end of my presentation. Well, now it's a lot easier just to click and drag and drop that slide wherever I would like. Don't forget, you have your zoom bar available in slide sorter view. So if you have more slides, you can zoom out to make those thumbnails a bit smaller and see more slides at once so we can click and drag to move one slide at a time. But you might need to move multiple slides all at once, and we'll need to press an extra key on our keyboard and what key that is. Well, it depends on whether the multiple slides were selecting are adjacent to each other or not adjacent to each other. So let's say I want to move slides one through for all those lives which are adjacent to each other. I'll start by selecting my first slide, clicking on slide number one and then holding down the shift key on our keyboard. We can come over in select our last slide in our selection, slide number four, and while you hold down the shift key. When you click well, that's going to select all slides. In between, you can see slides two and three are selected. They have that red border around them. And now that I have all of these slides selected, I can simply click and drag on any of them to move all the slides at once. And as I'm moving these slides, you'll see on the number four in the top left hand corner of that thumbnail. Just letting me know that I am moving for entire Slide's. If you ever do mess up the position of where you placed the slides, don't forget. You can always undo that undo option is going to be in your quick access toolbar in the top left hand corner. Or there is the hot key for undue, which is Control Z as in zebra. Don't forget to undo in case you mess something up, you're not really sure what happened. Okay, so again, shift key to move multiple slides that are adjacent to each other. But what if they're not adjacent to each other? Let's say now I want to move slides 13 and five. We'll start by clicking on our first slide slide Number one. Now we're going to hold down the control key on our keyboard. So once we have that control key held down, we can then click on slide number three and slide number five. We'll see those slides get selected, but not the slides. In between slides two and four do not have the red border around them. That's cause I press control again to select multiple non adjacent slides. Then, once more, I can click and drag to move these slides wherever I would like. But I'm just going to go ahead and undo so we can always copy slides and paste them anywhere else in our document. Sometimes you might just want an immediate copy of the slide right there in your presentation right where you have that slide selected, in which case we can simply duplicate the slide. And I did talk about that previously, but we'll cover it again. So find another slide that I might want to duplicate like this slide number five employee benefits. Maybe I like the picture here, and I want to reuse it so will duplicate the slide so we can either right click on the thumbnail on the left hand side, there is the duplicate slide option. Halfway down, that menu or the duplicate are duplicate. Hockey is control D, as in dog, so I can always select a slide thumbnail Press control D, as in dog on my keyboard and that will immediately give me a copy of that slide. But it will let me paste it anywhere. I'll have to move this after if it's not in the correct location. All right, sometimes might have too many slides. We would have made too many copies, and we need to get rid of some, and that is just fine. You want to get rid of a slide you can always right click on thumbnail and halfway point in that menu is going to be delete slide. Look on that slide will instantly be deleted, or I'll believe that copy of the company History slide. You can always select a thumbnail and just press the delete key on your keyboard and will delete the slide so you won't get a warning or anything in power point Once A Are you sure you want to delete the slide? It will simply be deleted if you realize you actually wanted the slide. You can always undo with the control Z to bring that back right. It's gonna be done from the other views as well. Like your slide sorter view. Um, also, in our normal view, if we ever need to select multiple slides, you can do so by clicking on one slide, holding down the shift key, clicking on another four Jason slides or holding down the control key to select multiple non adjacent slides. Okay, so it all works the same way. Whether you're in slide sort of you or your normal presentation view is that slide sort is a lot easier to see and manipulate all those slides at once. 16. Using Outline View: next, I'd like to take a more in depth look into the outline view of Power Point, which I briefly showed earlier, and if you remember in the outline view, we only see the text of our slides over on that left hand side. That left pain. But this is a great view when it comes to manipulating text. In fact, you might find a bit easier to manipulate and work with tax and slides in outline view. So let's talk about this. Remember, to get to outline view, you'll need to go to the view tab above the ribbon all the way on the left hand side of the ribbon, writing extra normal view is outlined. You and again, an outline view. The slide area appears the exact same. Wherever I click in my text over the left hand side. Whatever slide I click into, I will immediately see that slide in my slide area on the right. But in the left eye on Li see text and nothing else. But again, this might be a great way to ah, manipulate text without having to do so on the slide itself. For example, I'm going to click into a slide and looks like in slide number six. I have some employee benefits. Yeah, I've got a few benefits here, but I'd like to add in another one. Maybe we're going to add in vision as a benefit. So I'm gonna just put it in another bullet point. Well, I'll click next to my at very end of my last bullet point in this slide and simply press enter to create a new bullet point and type in vision, and you will see that immediately appear on my slide. Now, after I type in the word vision in this slide Well, you know, I realize I type this in an employee benefits slide, but directly above it was unemployed. Benefits full time. Slide it. Maybe I forgot that. Oh, yes, vision is only for full time employees. So that bullet points on the wrong slide, and I need to move it up a slide. Well, that's okay, because you can very quickly move text in outline view. In fact, you can move these bullet points just like you could move bullet points on the slide itself by hovering your cursor over the bullet point and clicking and dragging. So we'll do this for the left hand side, Move my cursor over that bullet point next to vision and click and drag up and you'll see that I'm not limited to this one single slide. I could move this bolt point on any slide in my presentation, but maybe I'll just move it about halfway down. That employee benefits full time slide, simply drag and drop, and there it iss exactly where we want it. Um, these bullet points that were working with in the outline view are just like work with bullet points on the right hand side. So we can always increase the list level of a bullet point by pressing the tab key so or decrease the list level by pressing shift tab. But you want to be careful how many times you press shift tab in outline view, because sometimes shift tab can do something extra. It can actually be used to create or split. So I create a new slide or split slides, I should say so let's say in this employee benefits full time slide. I realized you know what? This is too many bullet points for one slide. I would like to split this up into two different slides. Ah, and maybe I'll split this up right where that vision bullet point is. So I'll put my cursor in front of the world vision. Keep in mind, this bullet point is not indented at all. So when I press shift tab, it actually creates a brand new slide. It's a brand new slide, that bullet point that's going to be the how the new title of this slide. And of course, we can always change this. I can looks careful. Hitting Enter can always add additional bullet points. I could change that title. No problem. Press shift picture A curse is the right place. Some put my curse in front of vision shift tab to split up that slide there. And then I was gonna make another bullet point revision, move that up and change my title to employee benefits continued. Okay, I take a second, get the hang of it, but once you do, it can be a great way to manipulate text. Now we can also move. Entire slide's an outline view. You'll see that next to the text of each slide is going to be a white square, and you can click and drag on this white square yet move that slide wherever you would like . But you do want to be careful with this an outline view, because it's possible to put an entire slide right in the middle of another slide or example. If I click and drag in the White Square next to slide for employee orientation, you'll see as I'm dragging and I see this horizontal gray bar Well, it could appear right in the middle of bold points of the other slides. And if I were to drop the slide here, well, yeah, all of a sudden this doesn't look very good at all. Slides air messed up. It looks wrong. Bullet points are now in subtitles. Yeah, so be careful with that. Always undo. Just in case something goes to wrong Within outlined view but again, great way to manipulate taxing power point 17. Cutting and Copying Slide Content: In a previous video, we talked about cutting and copying slides, but we didn't talk about cutting, copying, specific content on the slides, and I'd like to show that to you next. So just in case you're still in outline view from our last video, let's go back to normal view. And, um, you do have a normal view icon in the bottom right hand quarter power point just to the right of that notes option. So click on normal view just to get back to my normal presentation. My title slide first. Okay, fantastic. So let's say we've got something that we want to use in a different slide. I'll gonna slide number three where I see I have a company picture. And maybe I want to put this company picture on my next slide, which is going to be employees activities. Well, no problem. So let's go to the side. I had that has content. We would like Teoh cut or copy, so that's gonna be the picture on slide number three. You can either right click on this picture to find your cut or copy options at the very top of the many that appears or you can use your hot keys. Remember Control X to cut, which will make that picture disappear from the slide, which I don't want to happen. So I'll do a copy, which is control C as in cat again when you copy doesn't look like anything's actually happened. But it does Copy that picture to your clipboard, which I will show you in a bit. I'll go down to slide number four the slide. I would like to paste the picture on, and, of course, you could go to paste in your ribbon, which is in your home tab, along with cutting copy. You could right click on your slide and there's a paste option. Or there is the paste hot key with Sly number four selected just the thumbnail All this press control V as in Victor and that will make my picture appear in the exact same location that it was in the slide that I copied it from. You can see there's no difference there whatsoever. Okay, now we can also, um, cut and cop counter copy content from other Power Point presentations and put it into our current presentation. I think I'm going to do that next So if you want to open another power point presentation in addition to this one, let's click on that file Tap in the top left hand corner of Power Point. We'll go to open on the left hand side of that backstage view, and I will just open up another Power Point presentation. I'm not too concerned about which presentation is just maybe something has content I would like to reuse. So I opened up the other Power Point presentation and on sliding before the presentation that I opened up with his new hire. 3 65 is a pie chart, and maybe I saved myself. You know what? I want this pie chart in the other presentation so we can simply select the chart you can right click and copy. You can click on copy in your home tab of the ribbon. Or there is the copy Hot Key Control C. As in cat, I prefer hockey's. You go with whatever you prefer, though, and that will copy the chart. Now if you have multiple power point presentations open at the same time, there's actually ah, cool little tool we can use to switch between these presentations. Of course, You can always use all tab on your keyboard to switch windows, but there's another way to do this. If you go over to the view tab above the ribbon all the way on the right hand side of the ribbon in the View tab is an option to switch windows. When you click on switch windows, you'll actually see a list of every open power point presentation but could see my orientation file and the one that I just opened new hire. So once I click on switch windows, I'll just click on orientation to quickly switch back that presentation. So good little tip to know, just in case you're working with multiple power point presentations. Okay, so I can now go ahead and paste in that pie chart anywhere that I would like. I'll just go ahead and pick a slide where I have some room. Looks like Slide number nine have next steps. I know it doesn't make sense here, but that's okay. I'll just select the slide into a control V, as in Victor to paste. It will get those design ideas popping up. You can use them if you'd like. There are kind of handy if you're not too graphically inclined, you can always close out of that design ideas, pain on the right hand side. Okay, so when we copy things, I cut things. I told you that they get put in what's called the clipboard, and you can actually see what's in the clipboard so you can choose. You know what you want to paste? If you have multiple things there, I'll go back and just copy this picture again. No, select that picture. I'll copy to my clipboard. And now I'm gonna make sure I'm in the home tab above the ribbon all the way on the left hand side of the ribbon is our clipboard group with standard cut copy paste options. But at the bottom right hand corner of the clipboard group is that little square icon with an arrow sticking out of it. Remember, anytime you click on that icon at the bottom right hand corner of a group, it opens up more options. This will actually open up the clipboard itself so you can actually see if their pictures you can choose what you want to paste in its texture. Something like that you can or slides. You can paste that in as well. You'll actually see that these items that you cut a copy get put in the clipboard. You can always paste them and later do be careful, though sometimes it could be. You might not be sure exactly what you're pasting in, cause previews might not be available. You can always do up a stall, which I don't think is hardly ever used unless you select copy multiple things that you want a pace that once it might be a situation for that. Or you can always clear your clipboard and wipe it out. Get rid of all those copy or cut items, and there's an X at the top right hand corner of the clipboard that you can close out. Looks like I paste it in you to many things, so just delete any extra pictures that I have. Of course, don't forget to undo any time you make any mistakes. 18. Using Character Formatting: Now that we're more familiar with working with slides and adding text to our Power Point presentation, I want to focus more on formatting our presentation, and we're going to start with character formatting in this lesson and character formatting . Well, that is simply formatting our text changing our font styles, font sizes, colors and maybe some different effects. So remember all of your font options are going to be in your home tab above the ribbon, and you do have a font group. Now, if everything in your font group is great out, that simply means you do not have any text selected for you to format. So I'm going to go ahead and just work on formatting my title so we can see this pretty well. Now, any time you want to format text, you, of course, need to select it first. And I'm sure you know you can click in a placeholder and then click and drag with your left mouse button to highlight text. But there are awesome, easier tricks to ah highlight tax that I'd like to share with you in Power Point, for example. Maybe I just want to format my very first word in this title employees. Well, you can select an entire word in power point simply by double clicking on it 12 with your left mouse button. Or if you would like to select all the text in a place holder or an entire bullet point. If it's in bullets, you can actually triple. Click 123 with your mouse button in a place that will select all of that text or an entire bullet point. If you tricked triple click into a bullet point. But once we have that text selected, you can see that your found options are now available to you in that font group. So we'll start with our font style of any text you select. You will get to see what font style that is. And just to the right of the font style in the Font group is a drop down arrow. We can click on to see more font styles. Now, with most formatting options in Power Point, we can actually live preview them, meaning without actually clicking on any of these different font styles. We can simply hover our cursor over them to get on idea or a preview off. What that will look like in our presentation. You can simply hover your cursor over these different font styles until you do find one that you like, and then, by all means, click on it to select it. And they will only change. Of course, you're selected text. In addition to working with our font styles, we can also change up that fun size going right back to the font group just to the right of the font style options. We have our fun sizes. You can see the size of your currently selected text, and just the right of that is another drop down arrow with different preset font sizes. Which again you can hover your cursor over until you find a size that works for you and then select it. Now you'll notice that these different font sizes skip numbers, so it's like I picked up font size 80 B. That's a little too big. Um, the next default font size suggested to me is actually 72 maybe that's a bit too small. Well, we can always type a number in this font size box to specify something else. They will go right in between 72 80 and I will just type in something like 76 in that size box and hit enter to apply the custom size. Of course, we could also work with some colors with our text as well. We have ah highlighter tool in the bottom, right hand corner of the font group. You see that highlighter tool actually as a drop down arrow next to it that we can click on to see additional highlighter colors. You can hover your cursor over these different highlighter colors and if you like, one by all means selected If you apply Ah, highlighter color and realize later you don't want that anymore. Simply select the text Click on that drop down arrow next to the highlighter option again in your font group And beneath all these colors will be the no color option that will turn your highly off. Do you make sure you have your text selected that when you do this Okay, so we also can change of our font color. Make sure I have my text selected. Go back up to the font group and in the bottom. Right hand corner of that font group is an icon of the letter A in a red bar underneath it . That's our font color options. Another drop down arrow next to that that we can click on to see quite a few more colors. Now I want to point out that when you choose this color, drop down arrow, the largest group of colors that you see will actually be titled theme colors. So these are all colors that power point things works well with whatever theme you have selected. Remember those themes that we had in our design tab with different designs and color schemes? Well, yes, depending on what theme you pick, depending on what color scheme you pick. That might change up the default options you see for colors in the font group and ones related to your team. Whatever you picked now you do have standard colors down below. If you want to go something else, and there's always more colors we can go to where you can actually select a color from your spectrum or you go to custom and actually ah, selector color model and put it in specifications for the red, green and blue options here. Now there are a few additional formatting options or font options if you go back to your font group in the bottom right hand corner is that little square icon the dialog box launcher. So if you do click on this, you will get that fund dialog box with just a few additional options. You have a lot of same ones like strike through, but you have additional things like double strike through going. Put two lines through text. You also have things like superscript or sub script, which can make text appear very tiny, either at the top or bottom of text. When would we use that? Let me show an example like, If you're doing algebra and you want to type in X squared, I'll show you my title. All type in X two. Highlight the number two Go to my font group, Click on that dialogue box launcher and I'm gonna make this sub leave a superscript superscript and okay, and you'll see it raises up that number two makes a little bit smaller. If it was sub script, it would put that number two towards the bottom of the act. So that's how we can do things like X squared, superscript and subscript Might find those to be quite handy now, just in case we go a bit too far with our formatting, we can always clear the formatting options we've applied and go back to our default font options for this presentation, which will most likely be associated with your theme member themes have a specific font style associated with them. That's we're gonna go back to when we clear formatting. So I'll select that title again. We'll go right back to the font group. Top right hand corner of the font group is an icon of the letter A within a little racer on top of it. This is clear formatting. Once I click on it, this goes right back to the original font style that I picked that original font size no highlighter standard. Ah, black font color. So don't be afraid to clear formatting case. You ever do something you just don't like 19. Working with Paragraph Formatting: Now that we've covered character formatting, I would like to move on to paragraph formatting. And while character formatting focused on the text itself on the you know the size of style , the color paragraph formatting will mainly focus on position things like alignment and spacing or text direction. So all of your paragraph formatting options are going to be in your home tab a right in the center of your ribbon, just the right of that fund group. If everything in the paragraph group is great out, well, that means you just don't have anything selected. Don't have any place holder or text selected. As soon as you click inside of a placeholder with some tax, you can then work with paragraph formatting. First thing I want to talk about is going to be alignment the bottom right hand corner of that paragraph group. This is where we can choose to align text in our place older to the left hand side, off the placeholder that's gonna keep in mind. We talk about alignment. It's to the placeholder, not the slide, so we can align our text of left side of the placeholder, the default option where my title is already here. I could actually center my text in the middle of that place older or I could always put this on the right hand side of the place. Older. We also have the justified text option, but that's not really used in Power Point. Much. I have to admit it's more for Microsoft Word, but yep. Line left, center or right. And there are hot keys for all of these options, so the align left option is going to be control. L on your keyboard. This assuming you ever, um, Tech selecting a placeholder control E is going to be your center alignment Control are will be right alignment. So control l control E and Control are but all this Put that back to the standard left alignment. Okay, so that's actually horizontal alignment in Power point lying text left center right of a placeholder. We also have vertical alignment options as well. That will allow us to line text to the top, middle or bottom of a placeholder. So with your cursor in a place older, now it's putting that title placeholder going right back to our paragraph group. There is on a line text option, but This is just your vertical alignment options. So if I click on a line text, I can see top, middle and bottom, and you can hover your cursor over these options to preview them. So maybe you prefer that titled to be in the middle of the placeholder instead, the bottom and that is just fine. Or put it back of the bottom because maybe we want to change the text direction. That's right. We can always change our text direction. There's that option or paragraph group. Now, by default, we only have a few options. We have horizontal. We can rotate our text different ways, or we can make our texts stacked. And if there's room in the place holder, it will be vertical text. It looks like there's not enough room in my place. Holder actually pull that off, but we do have mawr text direction options and down below, and I will click on text direction. We'll find the exact same options. We have alignment options as well. You can also change up margin options if you so choose. Go ahead and close out of that. Okay? Also, one more paragraph option. I would like to talk about is our spacing options. So I'm going to go to a slide that has maybe like a whole paragraph of tax, at least multiple lines, and I'm going to select at all. Remember, I can actually select this whole paragraph in this place older because it's only one bullet point. By triple clicking in that place, Holder might be easier than clicking and dragging to school. Little tip for Power point. Once I have that text selected, I'm gonna go right back to my paragraph group in the ribbon top center of the paragraph group will find an icon with a few lines and arrows pointing up and down. This is line spacing, and you can hover your cursor over these options to check that spacing out and see how close you actually want those lines to be to each other. Maybe I'll choose that 1.5 spacing. Separate the lines a little bit more. Make that paragraph just a little easier to read. Okay, what We're thing we have. The paragraph group is actually the option to convert text to smart art. And smart art is simply a way for us to put text into various shapes may be making, ah information Matmour visually engaging or easy to understand. So we do have this option, but this is actually something that we cover in the intermediate advanced class for power point. So I highly encourage you to move on after this class and take that would learn about smarter as it is a fantastic option. 20. Using Format Painter: when we work with our formatting options were on Lee actually formatting the text that we have selected in our power point presentation. And sometimes you might apply some formatting options to text in one portion of your PowerPoint presentation that you would also like to apply somewhere else in your power point presentation. Well, you can actually quickly copy and paste formatting options using a great tool called the Format Painter. Let me show you how this works now. I think I would like Teoh format my title in slide number two, where it says agenda here. So I'm going to highlight that tax. And I'm simply going to change up some of my formatting options. So I'll go up to my font group in my home tab. I think I'll do some things like changing the font style. Pick something else. I'll change the font size. Maybe I'll make this just a little bit bigger size 36 instead of 32. I will go ahead and make this bold. It doesn't show both that font style. There we go. Okay, so I made that bold and I think I will also change the font color so bottom right hand corner of the font group. I'll click on that drop down arrow next to the font color option. I'm simply pick something I think doesn't look too terrible in this presentation. It'll go up like a really dark red. You pick whatever color you would like, though. Okay, So I've applied these formatting options to this one instance of Texas One single word. But maybe I would like to apply the same formatting to all of the other slide titles within my presentation. Can we can do this using what's called the format painter. And here's how it works. So once you format this title to exactly how you want it to be, you are going to select some of the text that contains the formatting you want to copy. So that means I can select the word agenda. I could just select one letter in the word agenda if I would like. It doesn't matter. It all contains the same formatting. Once you select some text with that formatting you'd like, we're going to make sure we're in the home tab and all the way on the left hand side of the ribbon in the clipboard group is the format painter. Make sure you do have that tax elected. Otherwise it doesn't work. Once the or formatted text is selected, we click on the format painter. If you move your cursor back onto your slide, you're going to see that your cursor has a paintbrush icon next to now. How do you know that? Hey, you're format painter is turned on. So what I can do now is move on down to my next slide, and I'm going to simply click and drag to select the title. Now, be careful with this. You do not want to prematurely let go of your mouse button. You want to make sure that you're holding down that mouse, but until everything you want to format is selected, so be careful. As soon as that entire title is highlighted. Company history, I will let go of my left mouse button, and you will immediately see all of those formatting options applied to this text. We're talking about everything. Everything is copied over Ah font style font size, bold italic, underline, font color, highlighter, color, everything. And as soon as I applied the format painter to this next instance of text, the next title, the Format Painter. While it turned off automatically, it's not turned on anymore. Any text I select well, nothing will happen to it. Well, I wanted to go through and format every single title of every slide in my Power Point presentation, And that could be difficult or tedious if the format painter keeps turning off every time I use it. So what we can do is put the format painter in sticky mode, and when we do that, the foreman painter stays on. We can go anywhere in our presentation and apply that formatting to any instance of text again and again until we choose to turn the format painter off. So how do we get that sticky mode on? Well, first, we're going to need to select some text again that contains the formatting we want to copy . I was like part of this title now, as it does have that formatting, and this time, when you go to the format painter in your ribbon on the left hand side of your home tab, you'll want to double click on the format painter with your left mouse button, one to very quickly move your cursor back to your slide where you will see. Yep, there is that paintbrush icon. Next, your cursor. And now I'll go to my next slide, and I will click and drag to highlight employee benefits once that's Ah, highlight. I'll let go of my mouse button will see all of the formatting options transfer over to his text, but my cursor still has the paintbrush icon next to it. For Matt. Painter is still highlighted in my ribbon because it's in sticky mode. It's still turned on. So now, with format painters still turned on and sticking mode, I'll go to my other slides and I will click and drag to highlight the rest of these titles and very quickly apply all of those formatting options. Okay, so again, the format painter, when you want to apply the same format manning options across their whole presentation or in multiple locations used the format painter. It's a lot quicker than going to each individual title or instance of text and reapplying all of the same formatting options 21. Working with the Slide Master: Instead of going through our presentation and formatting individual instances of text, you might want your text to appear the same way throughout your whole entire presentation the same time every time making universal changes to formatting options. And there is a special location in Power Point where we can do this is actually a view called the Slide Master View. And we're gonna talk about it. Um, now, as I move my cursor onto my slide Ah, I still actually see that paintbrush icon from the last video. The format painter. So if you still have that format painter turned on, you can always turn it off by pressing the escape key on your keyboard. So just be careful with that escape key. If you have that format painter turned on Yeah, maybe in my, um, presentation every time I answered in a title slide, I want this title be formatted a specific way, and I don't feel like reformatting every new title. I at it. Well, the slide master view in Power Point does allow us to make universal changes to our entire presentation. We're going to take a very brief look at the slide master in this beginning Power Point Class, we will go Maurin depth in the advanced Power point class. So I highly encourage you to take that as slide masters. A very powerful tool. But it is, thankfully, a view in power point. So to get to the slide master of you will have to go to the view tab above our ribbon. In that view tab toward the left hand side of the ribbon is a master views group. And that's where we can click on the Slide master. So we click on the slide Master, you're going to see some different things and let's talk about this. First off, when you get to the Slide Master, you will have a brand new ribbon tab, a slide master tab with wealth, different slide master options. Also, you're going to see um, these slides Well, they don't have any content in them. It just says things like Click to edit, master title style or Subtitle style. And on the left hand side of Power Point, I see all of these different thumbnails all connected by these dashed lines. Now, if you scroll up to the top off these thumbnails, the very first thumbnail should be a larger one with the number one next to it. And this number one thumb now. Well, this is technically your slide master or master slide, as you could call it. Meaning? Anything you change in this slide will affect your whole entire presentation. Universally, if I format this master title style in a certain way, it is going to format the title styles in my whole presentation, universally Same goes with my bullet points. I could have different formatting options for different levels of bullet points. Really? Whatever I like. Now these smaller thumbnails that we see over on the left hand side These are your layout, masters. Remember, any time you insert a slide in Power Point, you get to choose from a variety of layouts and you might want to format some of these layouts a bit different than the rest. For example, that first layout, Well, that is our title layout. So if I want to edit ah, the formatting for any title slides, I can do so right here, and we'll see layouts associated with, well, everything else in power point. If you're not sure which layout is which. On the left hand side you can simply hover your cursor over the thumbnail, and a screen tip will appear telling you what that is, so I could see. Okay, this is my title slide. This is my title and content layout. That's my section header layout. Do you know what your formatting Now, I'm just gonna take some universal changes on our master slide again. This is everything. Not just slides in, particularly out. So selecting that number one master slide, I'm going to edit that master title style, so I'll select that text, and we'll just go to our home tab above the ribbon and make some changes in our font group . So again, I think I might change that font style to something else. Anything really doesn't matter. I will make that bold. And I'll also change the font color. No, make that like a darker blue or something. There we go. Um, now, I'm also going to go ahead and edit. These bullet points may be just the second level, though, so we can really see a difference here. I'm gonna highlight on Lee the second level bullet point. I'll go back up to the font group and I think I'm just going to change the color here, Maybe also make this blue, but a little bit lighter just so we can see that change. All right, So once we've made the desired changes within our slide master view while to get back to our presentation, you will need to go to the slide master tab above the ribbon and over on the right hand side of the ribbon is the close master view option. So I will close out. And now if I look at my title, I can actually see the changes that were made. Now, nothing was changed where my I applied my format painter. So if I applied those formatting options, But if I select any tax, I applied the format painter and I do that clear formatting option. Remember, in your font group top right hand courts letter A with the eraser when I clear that extra formatting that I've done it actually defaults to the options that were set up in the slide master view. Yep. You can see that different font style. You can see that darker blue font color. So even though we're making universal changes to text in our Power point presentation actually updating it. You can still directly format tax to change it further, you don't have to go with the slide master options now in slide number six, where I have employees activities. I do have bullet points, including bullet points on the second level, which you will see are automatically updated to have that blue font color. So again, for I'm sorry up the slide master view is a great way to make universal changes to formatting throughout. Your whole presentation could make things a bit easier for you. Save yourself some time when it comes to formatting on. Also, any time I go to insert a new slide going home tab, New slide, drop down Arrow and I'll just insert any slide like title and content, we'll see where it says click to add title. It's already formatted. Based on the options set up in the slide, Master 22. Customizing a Bulleted List: I've stated in a previous video that in your power point presentations, a lot of your tax, if not most of your tax, will probably be in the form of bullet points that we did talk about work with bullet points earlier. But these bold points are actually highly customizable in Power point. A lot of things and power point of customized was, I'm sure you're starting to realize, but bullet points are no exception. So I'd like to show you how we can find a few more options for our bullet points. And first I'm going to go to a slide that well contains some bullet points. So I'll go to slide number five in this employee welcome file, which has required forms. And yep, to bulleted lists. I'll just go ahead and select all of the bullet points of one of these lists just for now. And remember, your bullet options are going to be in the home tab above the ribbon right in the center. In that paragraph group top left hand corner of the paragraph group visible options. We've got that dropped down arrow. We can click on to see some different types of bullet points but it's a very limited selection. Well, I have to tell you, we can make just about anything a bullet point and he symbol Any picture. Whatever we want can be a bullet point. So when you click on that, drop down arrow next to your bullet options or at the very bottom, you'll find bullets and numbering. When you click on bullets and numbering, that will open up an additional window or dialogue box with additional options so you won't see those different default bullet points. But at the bottom left hand corner is where you can change the size of your bullet point in relation to the size of your text. So at by default, that bullet point might be 100% the size of the text. But I could make those bullet points appear a little bit smaller. Make that 80% of my text or a little bit bigger, like 120% of my text. Let's keep that as a good old 100% my text right now, as I do like that that size now, we can also change the color of the bullet points, your bullet points and your tax could be two completely different colors. Whatever you want by the color option. The bottom left hand corner. If you so choose, pick something else. But we do have additional options for what the bullet points are themselves. You'll see the bottom right hand corner of this bullets and numbering window. We could actually include a picture. Four bullet points we want. Yes, you could make pictures. Bullet points. It's not something I you typically recommend because remember, these bullet points are going to be very, very tiny. And when it comes to pictures, usually it's so small you can't even see the picture. So I don't always recommend that, but we can choose from another also variety of symbols to be used. That bullet points. And I prefer that, and to get to those will need to click on customize in the bottom right hand corner. When you click on customized, this is going to open up a symbol window where you will see lots of different symbols, but by default, this is actually a very limited selection. This is because we pick symbols from different font styles. You'll see the top left hand corner of the symbol window is a drop down menu that says, Well, click on that drop down menu and you will see all the different font styles you can choose and pick symbols from now the default font styles. I don't think are anything to special, but if you scroll all the way or most the way to the bottom of these phone styles to the W's, at least you confined three sets of wing dings, and I don't know if you remember wing dings, but they were the old school emojis before emojis were thing on smartphones. Wing dings was a font style that allowed us to, well, use different symbols. I'll go out and pick that wingding Spahn style and that we'll see some cooler options for bullet points. Yet maybe I want to use something like smiley face or maybe a hand pointing to the text. Whatever you'd like can. There are three different, um, subsets of wing dings, so check them out until you see something that you really enjoy. I'm gonna go to that first wing dings option. I think I will pick that smiley face. Do you want the smiley face to be my bullet point? Once you've chosen your desired symbol. Simply click Okay in the bottom right hand quarter. You get a little preview of that in the bullets and numbering window and that looks okay to you. We'll click, OK, and so you'll get to see up that symbol applied to the bullet points in your text. Just a way to have a bit more fun and use more customization with power point. Now, keep in mind I just did this in my presentation. I change these bullet points to something else. So it's on Lee going to change the bullet points for the text I had selected If I wanted all of my bullet points to universally be smiley faces or whatever symbol that you chose remember the place that you go to make universal changes in power Point is the slide master view. So if you want everything to be a smiley face, go to the slide master view where you saw all those bullet points in that master slide, Select them, choose the smiley face and that will update the whole presentation 23. Working with Numbered Lists: although Texas commonly presented in the form of bullet points in Power Point, sometimes you might want Teoh show a series of steps or maybe some sort of process that you'd actually like to number. Well numbered lists are also an option in Power Point, and they work very similarly to bolted lists. So I'm on Sly number five of this employee welcome file. And this is where I customized bullet points on my last video. But I have another bullet list just to the right here of H R policy forms, which is just standard bullets. But let's just say I actually want to number these. So I'm going to go ahead and select all of those different bullet points and will make sure we're in our home tab above the ribbon. Go to that paragraph group in the center of your ribbon and in the top left hand corner of the paragraph group. Right Next, your bullet options is going to be the number list Options have to see a few lines of the numbers. 123 next to it and just like our bold list are numbered, List has a drop down arrow next to it. that we can click on to see a variety of different options for numbers, letters or Roman numerals. And you can simply hover your cursor over the different options and choose the one that you would like. I'm just going to go with that standard number list the very 1st 1 and I will click. OK, you see the numbers Everything one through five. Now we can customize this a bit more with all this thes numbers. Still select all the number of list items. I'm gonna go right back to the paragraph group, click on the drop down arrow next to the number list and at the very bottom. Underneath all these options, we can see bullets and numbering go to that same bullets and numbering window we were in previously. You might not have noticed there were actually two tabs of its, though bulleted and numbered, so you can always switch back and forth from the same window. We'll make sure I'm in that number list and the bottom left hand corner. We get the same options we have for bullet points. We can change the size of these numbers in relation to the text, or we can change the color of the numbers itself. Now, another important option that we have here they might find useful is the number that you start at whenever you do a list that will start at one by default. But I'm gonna cancel out of this real quick. Now, these are technically two different lists, one of benefit enrollment forms and one of H R policy forms. But let's say what's pretend that this is all one big list of benefits enrollment forms is all one single list. So I'm gonna go through select all those different bullet points, and I'm going to change this to a numbered list. The same numbers. Okay. So even though I consider all of these to be the same list, you can see it numbers each of these placeholders. Individually, I get one through four on one place holder and one through five on the other, when really I would just like one through nine across my whole power point presentation. So in our place holder to the right, that very first numbered item that shouldn't be number one. That should actually be number five. So what I'm going to do now is select all of that text. We're going to go right back to the paragraph group, Click on the drop down arrow. Next for a number list option. Go to bullets and numbering and I'm going to start this at number five and click. OK, and now I will see that my list is number correctly. So changing that starting number is very useful. If you have a ah list separated into different placeholders as Power point will treat those as different lists entirely, each with their own numbers. 24. Inserting a Text Box: So I'd like to wrap up this chapter by showing you how to insert attacks box into your Power point presentation on, um, you might be asking. Well, hey, David, haven't we been putting text in text boxes the whole time? We've been working in our power point presentation and no, we've actually been putting text in placeholders, not text boxes. So what's the difference? And why would we actually use a text box? And the main difference actually goes back to that outline view I showed you earlier. Remember, if you go to the view tab and click on outline view on the left hand side of your ribbon, you will actually see instead of thumbnails on the left hand side, all of the text in your power point presentation. But you'll actually Onley see the text in placeholders showing up in outline view if you insert any text in a text box that will not appear in outline view. So I think tax boxes are very useful for things like captions or maybe labels. So I'll show you how to do one. I'm gonna go back to my normal view, real quick. Click on normal on the left hand side of our ribbon. And in this employee welcome file on slide number three, I actually have a picture of my company headquarters, and maybe I would like to put in a caption and label it as such our company HQ. So if we want to insert a text box into this slide, we're going to go to the insert tab above the ribbon. And in that insert tab toward the right hand side of the ribbon is a text group. This is where you'll find the text box option, so I will click on text box. And as you move your cursor back on your slide, you'll see your cursor is an interesting symbol because we actually need to click and drag to draw in the text box so I'll just go ahead. Click and drag draw box beneath our picture, whatever size you would like, and then I will label it our company HQ. Okay, now this text box can be treated just like a placeholder. You can click and drag on the edge to move it wherever you'd like. You can click in drag on those white circles to resize the text box. If you ever selected text box. Make sure it's ah, solid line. Instead of a dash line, you can press the delete key on your keyboard. If you don't want it, you made a mistake and realize you do want it. Don't forget to undo with a control Z a zebra, right. And of course, you conform at this text using the same font group All the same formatting options. Really, whatever you would like to do. But remember, the main difference between placeholders and text boxes is that tax and placeholders will show up in the outline view text in text boxes will not. So again, we typically use that for labels and captions. There was a project file associated with this chapter, and I do highly encourage you to download that file so you can practice with all the different lessons and steps that I showed you today. 25. Inserting Pictures: as I've mentioned before, Power Point is very visual program, with all sorts of graphic elements we can insert into our presentations to make them more engaging. And the first graphic element I'd like to show you is going to be up pictures. Let's talk about how he insert a picture into our presentation first. I think I just like to create a new blank slide to place a picture in. And maybe I'll put this after slide number four in this regional meeting file right after that chart. Okay, so select Slide number four will go to that home tab above the ribbon slides group on the left hand side of the ribbon. Click on that new slide drop down arrow, and we will have that Blake slide option. Hughes blank. Okay, so length slide. We have no place holders in here, but if we would like to insert a picture into this blank slide, we're going to go to the insert tab above the ribbon. And in that insert tab, left hand side of the ribbon is an images group, and here's where we can choose to insert a picture from somewhere on our computer just by clicking on that pictures option that will open up your file Explorer, where you can navigate to the folder that contains the picture you are looking for. Simply select that image and click on insert in the bottom right hand corner and that will place your image directly in the center off your slide. Of course, if you'd like to move this picture somewhere else, you can simply click and drag anywhere in the middle of this image. And as you click and drag on images, you're going to see these dashed lines. These guidelines, the grid lines appear, just letting you place things in a central location. So if I move my picture until I see a vertical dot dash line, that means that my pictures perfectly centered going horizontally. If I see that horizontal dashed line, that means my pictures perfectly centered vertically. And if I see both and my picture is well centered right in the middle of my slide, so you can always click and drag to move that wherever you would like. Okay, not only can we just insert pictures into our slides, but we might actually have content placeholders in our slides already, which will also allow us to quickly insert in a picture. In fact, if I go down to slide number six now slide after my currently selected one. I've got a side called regional quarterly revenue, but there's actually nothing in this slide except for a placeholder where, of course we go is add bullet points if we would like. But this is a content place holder, which does have different icons in the center of things we can insert here, and one of those options is going to be pictures. So for a placeholder, we can click on that pictures icon, select another image we might want to insert and then click on insert and you'll see that that placeholder actually changes to the image itself. You got those design ideas popping up on the right hand side just to give you some suggestions of how you might want. Teoh rearranged the slide to make a look a little bit nicer. Course you can always close out of those design ideas if you'd like. OK, but these air inserting pictures from somewhere on our computer pictures we already have downloaded save somewhere Well, Power Point also allows us to insert pictures directly from an online source. So if we go back to the insert tab above the ribbon and backed that images group, you're going to see we actually have an online pictures option. And when you click on online pictures, this is going to prompt you to do a being image search yet where you can type in really, whatever you are looking for, whatever you need. A picture of you will also find a variety of categories as well that you can click on what's going to click on something like animals. And if you see a picture that you like, by all means, click on it to select it and click on insert in the bottom right hand corner. However, one thing to mention when you work with online pictures is you need to be aware of any licensing agreements or copyrights that the images have. You should not be using images you do not have authorization to use, so just be careful with that. I'm gonna close out of those design ideas. And, of course, if we incident a picture that we realize we don't want, simply click on the picture and press delete on your keyboard 26. Resizing and Arranging Pictures: Once you've inserted a picture into your Power Point presentation, it might not be the correct size. Or maybe it's not at the correct angle. Or maybe there's a portion of this image that you just don't even want to see. Well, we're going to talk about re sizing and arranging pictures in this next topic. So I do have that picture that I incident from our previous video, and if I click on this picture, we'll see a few different things. First off, I'll see those circles in the corners and the sides of this image, and you can always click and drag on those circles to resize the image. However you would like, you can click and drag on the sides or the top of bottom circles, but that might stretch your image in a way that you don't like. So if anything happens that you want to undo, well, don't forget to undo that controls es and zebra. Okay, also, with your image selected, you'll see at the very top of the image is a circular arrow icon, and we can actually click and drag on the circular arrow icon to rotate the image to any angle that we would like. You can move that image, resize it, rotate really whatever you need to do with that now. I've also mentioned earlier in this class that we want to be on the lookout for extra tabs that appear above the ribbon whenever you have any object selected in Power Point. So if I click on this picture, I do get a brand new picture tools format tab appearing above the ribbon as well. Ah, where we could see a lot of different picture options and styles and effects. But over on the right hand side of our ribbon. If you go to that picture tools format, Tab is a size group where you can actually specify an exact height and whip for this picture. If you have one in mind, for example, maybe I would actually like this picture to be uneven five inches tall, so I'll click in that height field type in the number five and press enter. Now, as my height is adjusted, I want to point out that my with automatically adjusted as well to keep the same proportions of the image. That is because by default, the aspect ratio of our image will be locked, meaning If you change the width, it will automatically change the height to the same degree. We can turn that off. If we would like. I want to point out in the bottom, right hand corner of that size group. We have one of those dialog box launchers, that square icon with an arrow sticking out of it. And if I click on this, it will bring up additional options where we can specify exact angle of rotation yet on exact height or with. But also this is where we find the check box for lock aspect ratio. If I were to uncheck this box and then go back and maybe change my height to something else all over that 24 inches and hit enter. But now I will see that my width does not automatically adjust as well because I got rid of the aspect ratio. I'm going to go ahead and undo this and rechecked the locks aspect ratio box because me personally, I like having that on all the time. Makes me feel better about not stretching my image and making it look weird. But I just want to point out you can turn this off. Okay, you can close out of this format picture pay in the top right hand corner just by clicking on this X. All right, so I do have an image of a building, and I see there's a background with another building. There's a street down below, and maybe I don't want to show the entire image or every portion of this image. But we do have the option of power point to crop a picture, and when you crop an image or picture, you get to choose how much of that image you would actually like to show other people. So with this picture still selected still in that new picture tools format tab, I'm gonna go back to the size group on the right hand side. And here's where we confined the crop option. Now the icon for Crop has a few interesting lines, and you can just click on that to turn the crop feature on. And once you do this once you turn crop on and you look at your image, you're going to see these black bars on the corners and sides of your image, and you can actually click and drag on these black bars to choose how much of your image you want to see. For example, I have the street at the very bottom of this picture, and maybe I don't want to show that street. So I'm going to move my cursor over this bottom center. Ah, black bar that bond. Middle one and I will click and drag up and let go when that street is great out. When I let go, I will see a portion of my image is great out and whatever is great out is what will be removed from your image. Once you are done cropping, I'll do the same thing for the very top of my image. Maybe I just want to shrink that up. So a click and drag on that top middle black bar center click and drag down and there we go . So once I feel like I've done an OK job cropping this image, I'm going to click on that crop icon again in the ribbon in that size group. And once you do this well, anything that was great out in your image is now gone disappeared so I can always resize my image now not worry about seeing the rest of my picture, but when you crop an image, you don't actually delete that portion of the image. It's still there. It's just hidden, so you can always undo cropping. You can always adjust this as you see fit, so I'll just click on my image again. Make sure I'm in that picture tools format tab. Go back the size group, click on Crop. And yet I could do further adjustments if I would like Okay, get a fantastic way to pick and choose exactly what you want your audience to see. 27. Working with Picture Effects and Styles: Besides simply adding re sizing, moving and cropping images, Power Point also has a wide variety off effects and styles. We can apply to our image to change up the look and make this look a bit more interesting. So I'd like to show those to you next. Remember, any time you want to see additional options for a picture, you will want to click on that picture. So you get your new picture tools format tab above your ribbon will just make sure we're right there. Now, once you are in this picture tools format tab, I want to take a look over on the left hand side of the ribbon in this adjust group. So if we ever insert an image and realize it's the wrong image, you don't actually have to delete this and insert another one in this adjust group. There is an option to change the picture, and you can always change the picture to something else from a file. Or you can simply search for one of those online pictures yet minimal to change it up. Okay, but also in that address group, we have certain corrections. We can apply to our picture. We can either saw or sharpen our image, or we can change the brightness or contrast of our image as well. And a lot of these options when you click on corrections and remember, with most formatting options in office and Power Point, you can live preview them, meaning just hover your cursor over these options instead of clicking on them just to see what it would look like. If you apply this to your picture that I could make it brighter, I could make it a bit darker. Really, whatever you'd like. If we like, we could completely re color our image or change the color saturation you'll see going right back that adjust group. We have the color option here. Change of the color saturation name. You look a little more black and white or very colorful. Go ahead and switch up the tone. Or again, you can completely re color this image to something else over your cursor over those options to preview them. Also in that adjust group in our ribbon, we do have some transparency options. Casey would like to make your a picture of it. Transparent. Maybe got a little something behind the image you like to partially see that that is a new option. And then my favorite things to apply to pictures would be the artistic effects where we can apply some sort of texture to this picture. These are pretty cool. So with that image selected, just gonna be in that adjust group of our picture tools format tab. Click on those artistic effects and start hovering your cursor over them to preview them. And so you'll see we have texture effects, like a little marker effect. We have effects for chalk. We have a cement texture, a little texturizing that makes this picture look kind of like a canvas. You have this glass texture. Have some fun, interesting things that you can use to spruce up your image. I think I might choose that texturizing effect on, Of course, as we're going through all these different options and effects, if you're following along with me, apply any of these that you like, have some fun with this B b. A little creative, See what you can come up with now, if we ever go a bit too far with our image and all of these different effects, we can always reset the picture you'll see in that adjust group. There's a reset picture option in the bottom right hand corner so I can click on Reset Picture, which is going to reset any effect options. But we also have an option to do a reset in case we made a mistake with, say are cropping or our re sizing. So in that adjust group A right next to reset picture, there is a drop down arrow. And if you click on that drop down arrow, there is a reset picture and size option, yes, and that will take you back to your original size. Also, it will undo any cropping that you've done in this image. Okay, now, in addition to those effects, we have a wide variety of picture styles, and picture styles are just a combination of border and effects options that we can will apply to the image. So in that picture tools format tab right in the center of your ribbon, you do have a picture styles group with a few preset styles in a gallery that you can hover your cursor over to preview them at the bottom. Right hand corner of this Styles gallery is a drop down arrow. We can click on to see even more picture styles again. Hover your cursor over these, and if you find any that you like, you can select them. But we don't have to choose on these presets styles. Remember, styles are just a combination of border and effects options, and we can apply those individually on our own. So just to the right of our picture styles gallery, we have a picture border option where you can choose a different color border. You can change the weight of the border. Make that a bit of a thicker line, and you can also change the dash type of the border as well. In addition to yep, adding in a border, we also have a wide variety of picture effects, which are pretty cool and again hover your cursor over these two preview them. So we do have a variety of shadows. We can apply in different perspectives. We can apply reflections to our pictures as well. You have a glow feature, which will put a glowing border around your image. You can soften the edges of your image. Apply a bevel to your image, pay a three d effect. And I do like applying devils because I think they were great with the last picture effect option, which is going to be three d rotation greedy rotation where you could just change the angle of that picture, however you'd like, you can have some fun with that and I'll go ahead and choose one of these options. So again, power points a very creative program that gives you a lot of creative options, a lot of things to play around with to make sure that your pictures appear exactly how you want them to. Um, now, also, uh, when I go back this picture styles gallery, I see that some of these pictures actually have a bit of a different shape. Yeah, they might be in an oval shape or, ah, rounded rectangle shape and we might want to change this. Well, this actually kind of goes back to our cropping options in our last video, or we can actually crop an image into a shape. Let me show that to you real quick. So it's still in a picture tools format tab. We're going back to the size group on the right hand side of our ribbon click on that crop of Sorry, the crop dropped down arrow. Yet crop will have a drop down arrow. And here we actually have a crop to shape option of recursive over a crop to shape. And you will see there are a variety of shapes to choose from. Maybe you want to do something like a banner, perhaps click on that crop, drop down arrow again, go to crop to shape to do something like a cloud image. So again, have some fun with this. Play around with it and really see what you can come up with. And always remember, if you do go a bit too far with your shapes, you can always reset them by clicking on reset over on the left hand side. Okay, sometimes you might have multiple, um, pictures to work with. I'll go out and inserted in another one, but local letter. So just in case, I'll get rid of those design ideas just in case you ever need to select multiple images at once. You can simply use the control key or the shift key. Click on one image shift, click or control. Click on another image and then you can manipulate those images at the same time. All supply similar styles at the same time, and that way you don't have to apply the same options to each individual image if you have multiple pictures to plotting to. 28. Removing a Picture Background: there's one more tool I'd like to show you that could be very useful when it comes to working with pictures in Power Point. First, I'm just going to delete this extra picture. I added in our last video, and you click on it press delete on your keyboard. It will be gone, going to select that first image and just be on the safe side. I'm going to reset my picture and undo all those effects. Remember, the reset picture option is in that picture tools format tab, which you will only see with your picture selected in that adjust group on the left hand side of your ribbon reset picture. Okay, so this cool feature that I'm talking about that we can use with our images is called Remove Background. That's right. We have a background removal tool which can simply take out a background, their image, and it's actually gotten better in this most recent release of office. In 3 65 the back removal tool has got a little bit better. A little more automated, I would say. But how we use this with our pictures selected in the picture tools format tab, we're going to go all the way to the left hand side of our ribbon where we can find the remove background option and I'm going to click on it removed background. So when we click on remove background, we're going to see a few new things. First off, we have a brand new background removal tab above our ribbon. Also, you'll notice that a lot of your image is now in purple, and the way the back on removal tool works is when we're done with this or manipulating this image, everything that's in purple will be removed. Gone vanished completely. So let's say that with our image, I only wanted to keep the building that office building. I don't want the street. I don't want the skyscraper behind this building. I want to remove those. Well, we do have tools in our ribbon. In that back around removal tab, you'll see on the left hand side that ribbon. We have options for marking additional areas to keep and marking areas to remove. So I do see a good portion of my building is in purple, and that's not good, because I don't want that to be removed. I want to keep this. So in the ribbon, I will click on mark areas to keep, and after you click on that option and move your cursor onto your picture, you'll see that your cursor changes to a pencil icon, where now you can either click or click and drag to draw lines on things you want to keep. So I see little clock in the center is purple. This click and drag draw little tiny line and, um, yeah, all the sudden, it's not in purple anymore, so I'm keeping that clock, and you don't have to be exact with. This is not like you have to draw out a specific outline around what you want. Like I see that the top of my building, that little peek at the top is in purple. Just click and drag. Draw a little line the center. And just like that, it shows up. What that little line down below. There we go. You'll see I'll just start clicking and dragging to draw lines on portions of this building that are in purple to bring them back up and might take a little bit of practice to get the hang of it. But once you think you got it Few bits of purple at the top of my building right there. And I'll get that sidewalk. Well, okay, so once you feel like you've done an OK job working with this tool and market areas, keep can always undo. Or if you mess something up, if I actually only get that portion of this building. Um, if I draw on that, I'll just go back the back and removal tab in my ribbon click on Mark Areas to remove and undo that mistake again might just take a second to make everything look very nice. But now, once we're done in that back on removal tab, if we feel like we've done a terrible job here, we've messed this up. We will click on discard all changes, but if we think we did OK, we can click on keep changes. And again, any portion of that image that was in purple is now gone removed. So I would say the more complex the images, the trickier that this feature is. If you have much more simpler shapes and lines, it's a lot easier for power point to pick up on where that background actually is But again , we can always do a little bit of work on that and on Lee, keep the portion of our image that we want to. 29. Adding and Working with Shapes: Now we've talked about using pictures in Power Point. I'd like to move on and insert in some shapes into our presentation. Yes, Power Point has a wide variety of shapes we can put into our presentation Ah, wide variety of formatting options and styles. We can apply to those shapes, and we can also use shapes as text boxes. If we would like putting text in ah Mawr interesting shaped containers. So let's talk about that now. Before I answered a shape, I think I'm simply going to delete this image from our previous video. On this blank slide, I'll just slide that was formerly blank. I will click on that picture. Simply press the delete key on my keyboard so we have some space to work with. Now, if you want to insert a shape into the slide, we're going to go back to the insert tab above the ribbon in that insert tab. Over on the left hand side of the ribbon is an illustrations group where you can find a wide variety of shapes with shapes. Option. You will see that variety of shapes once you click on shapes. And yes, all these different shapes are in quite a few different categories. Um, so at the top, we have some recently used shapes You can see if you have been doing any drawing. We have different kinds of rectangles, so maybe you prefer a rectangle tha rounded corners to use to put text instead of a normal text box. A normal text box is technically a shape, actually, and shapes, in a way are technically text boxes, and I will show you what I mean by that as well. We have your basic shapes, ovals, triangles, rectangles have more interesting ones, like smiley faces, hearts also useful for power point down below. You'll find categories for things like stars and banners as well as call outs. And um, sure, I'll go ahead. Maybe choose one of those banners, Click a banner now, once you select a shape that your cursor is going to change to a plus sign, because you actually have to click and drag to draw that shape out wherever you would like , and whatever size you'd like. Since you find the right size, simply let go of your mouse button, and yet there will be your shape. Now, any time I have the shape selected. Remember, you always want to be on the lookout for extra tabs above your ribbon and yes, with shape select. I do get a brand new drawing tools format tab, and we have a lot of the same options as we did for pictures you'll see in the corners and sides of our shape. We have the white circles. We can click and drag on to resize. There's the circular arrow icon above your selected shape that you can click and drag on to rotate your shape anywhere anyway that you'd like. And if you click on a shape, you can simply start typing. It was type in my mock company named there, but yes, you can simply type right into a shape that's great for, you know, banners, headings, maybe putting text in Better and Adam or visually appealing manner like on my slide number nine. Here s ER employees activities are actually in shapes. Give that a try as well. Okay, if you need to select multiple shapes just like pictures, you want to click on your first shape and either hold down the control or shift key and then select other shapes and then be moved or manipulated all at once. If you need to. Ah, copy a shape. You can do so just a select your shape and you can use the options in your home tab over the left hand side of your ribbon. That clipboard group for cutting or copying you can a right click on a shape find the cut or copy options up at the top or you have your hot keys. I could do it control, See to copy of Selected Shape and a Control V as in Victor to paste the selected shape. Or just like I was talking about duplicating slides earlier in this class, we can also duplicate shapes. So if I click on a shape and press control, DE, I will get an immediate duplicate of the shape with the same formatting, same text and everything on exact duplicate. Okay, right. I'm gonna go ahead and answer it in a couple more shapes because there's something else I want to talk about. I'll go back to the insert tab. We will go back to the illustrations group, click on shapes, and I'm going to incident some very simple shapes s. I'll go down to the basic shapes category, and I will choose the 2nd 1 which is actually the oval shape. I'll click on Oval, and I'll start to click and drag to draw out my oval. But what if it wasn't an oval I was looking for? What if I wanted to draw a circle? A perfect circle? Well, there is no standard circle shape to insert or draw into Power point. It's actually the oval shape. But there is a way to maintain the aspect ratio to ensure that I'm Onley putting in, ah, perfect circle. And that's going to the shift key. So as I'm clicking and dragging to draw my shape, if I hold down the shift key, no matter where I dragged my mouse to it forces me to Onley draw a perfect circle again. By holding down the shift key, I'll go back to the insert tab above the ribbon back that illustrations group and click on shapes once more, and this time I'm gonna do a rectangle. Yeah, I'll actually insert in that very first rectangle in the rectangles category for my shapes , click and drag to draw a rectangle. But what if I wanted a perfect square again. There is no perfect square shaped by default. I'll have to choose the rectangle shape and hold down the shift key to lock that aspect ratio. And make sure that, um, I'm only putting in a perfect square. I also want to point out that as I get my square to a specific size, I will see some grid lines appear in the middle of my square as well as that circle, letting me know that these are actually the same dimensions, same sizes, and that could be very useful if you want to have some uniformity, um, with size of your shapes across an entire slide. 30. Aligning and Arranging Shapes: Now that we have shapes inserted into our Power Point presentation, let's talk about aligning and arranging them. So I'm going to write back the same slot I had, um, from our last video and I do have a few shapes and maybe I would like all of these shapes to line up in a specific way, for example, maybe I want them all to be in line with each other horizontally. Well, we do actually have alignment options we can use with our shapes, but will need to select all the shapes you want to line first. So I'll just click on my first shape and then either holding down the shift key or the control key. Select those additional shapes. Okay, now there are actually two places we can go to to change the alignment of these shapes. One location is actually just going to be in your home tab above the ribbon. Yes, in that home tab toward the right hand side of the ribbon, you have a drawing group. This is another place where you can find shapes to insert. There is also on a range option that we can click on with alignment options down below. And that's one location. The other location. With all these shapes selected, we will go to that drawing tools format tab that appears above the ribbon and in the format tab over. On the right hand side, we have an arranged group, and there are the alignment options. So I'll do this from the format tab because I do like using this tab now in the format. Taba gonna go back to arrange and click on a line. Okay, Well, if I want all of these shapes to be in the same line like horizontally on the same line, I'm gonna look at this middle section of Lyman Options aligned Top, align, middle and align bottom, for example of our to choose a line top. Well, it's gonna move all of my shapes up to the position of the top shape. My top shape was that banner, so you can see that I've choose a line top. My square in my circle will go up this same position. We're gonna go ahead and undo control Z to undo. Let's go back to that a line option in our ribbon. So if I choose a line middle, yeah, it's just gonna go ahead and find the middle space between all of our shapes and put all the shapes right there. As you can see here, I will undo again, go back to a line and then choose to align bottom. Where now you can see that all the shapes have been moved to the position off our bottom shape, Which was the square? Okay, maybe I want all of these shapes lined up over on the left hand side, something like that. If he's all vertically aligned to each other once more with these shapes kind of in a weird locations, I will select them all. Just shift, click on the others, make sure they are all selected and going right back to that drawing tools format tab back to the arranged group will click on the line. And just like, um, those the first Lyman options we have additional wants to align all of our shapes to the left. Yep. Which remove all the shapes to the left. Most position of the less left most shape do that. We can align our shapes to the right. Up to the right. Most shape we're undoing one more time. We can align to the center and just find that middle ground between all of these shapes that that might be unease, a way for you to arrange shapes onto your slide. Now let's say I've got ah, few shapes spaced out across this slide. But maybe the spacing isn't quite perfect. Now, in between these shapes, we do have an option to distribute our shapes in a way to make them again evenly spaced. So I will simply select all of these images. Control. Click on them and I go right back to that arranged group, and I'm going to click on the A line option again, the line option and you'll see we have down below at the bottom of this many a Knop shin to distribute horizontally or distribute vertically. Eso stripping vertically is not gonna do anything right here because they're all in a horizontal line. But if I choose, distribute horizontally well, all of a sudden my shapes will shift to ensure that I have even spacing in between them. We would use that distribute vertically option if our shapes were kind of on top of each other and we wanted them to have similar spacing, so do that. Select all the shapes, click on the line option in our ribbon and distribute vertically. So okay, now we can also layer these shapes on top of each other. And we can also change the order. The stacking order of these shapes. So all this move my shapes. In fact, I might change up some colors just to see a difference here. Now, we're gonna talk about this more in our next video, but I'll go to my drawing tools format tab where we do have a shape fill option in this shape styles group. Again, I'm just picking a couple different colors or shaped pills to point this out a little bit better. So if I, um click and drag and move all my shapes on top of each other, you can actually see that the first shape that you insert into the slide is going to be at the very bottom of the stacking order. And the most recent shape you've incident in the slide is going to be at the very top of this stacking order. But we can always change the order in any way that we like. So I've got my square, which is right up on top of everything. But maybe I want the square to be behind all of the other shapes, so I'll click on the square, go to that drawing tools format tab and we'll go back to the arranged group over on the right hand side, where we have options to bring this shape forward or move it up in the stacking order or send it backward. Move it down in the stacking order and you can do this when you click on Send back Word is going to move that square down one level at a time, one shape at a time. Now, if I just want to move this square all the way to the bottom all at once, there's a drop down arrow next to send back word that I can click on and here find an option. Send to back, click on Send to back, and now that squares at the very bottom of the stacking order. So now I have the banner shape kind of in the middle, and maybe I want to bring that forward to make this the first shape. Yes, I was click on that banner. Go to the drawing tools format tab back to that arranged group, and for that banner, I will simply click on Bring Forward to move it up one level on top of that circle so you can actually come up some pretty cool designs by arranging shapes and layering them on top of each other in a certain way. So again, another fun thing to play around with in Power Point. 31. Formatting Shapes: Now, I would like to show you some great options that are available to us when we format our shapes. So as you know already, when you click on a shape in Power Point, you will get your drawing tools format tab appearing above the ribbon. Um, and this is very similar to when we were working with pictures, just like we had picture styles. We also have shape styles, which are a combination of Phil outline and effects options. We can apply to our shapes all at once, so I'll just go and click on a shape. And, of course, like most formatting options, you can live. Preview them with our style. Just hover your cursor over these to check it out. Drop down arrow at the bottom right hand corner of those shapes, styles that we can click on to see even more styles of your cursor over these. If you like one, go ahead and pick it well. If not, don't worry about it, because shape styles are a combination of Phil outline and effects options that we can just apply individually on our own. So with a shape selected, I will click on that shape, fill option. At first we'll see a different theme. Colors up of the top. Remember, these are related to the theme he picked in the design tab. You might have different colors than Ideo. You do have your standard colors down below. More feel colors if you want to choose something very specific. But when it comes to shapes, we have additional types of Phil's. We can include things like Grady and fills, which will give you a light to dark spectrum. In your shape. You have your texture fills now. I pointed out the textures before things like marble or wood, like a fish fossil texture. You could also use a picture and fill that in all your shape as well. And it's kind of a similar effect to cropping an image into a or copping a picture into a specific shape. Don't forget, we have that eyedropper tool as well. So if I find a color somewhere on my slide that I want to turn this shape into, I'll click on the eyedropper option and just click on the color I want. In my slide, you change in the shape. So in addition to those shaped Phil options, we have are standard outline options. Pick your border color, change the weight of your border, the thickness of it. And you can also change the dash type of the border. And then we also have a wide variety of effects options very similar to our picture effects options. We have the same shadows. Reflections glows, weaken, soften our edges. We can always apply a bevel to a shape that three D texture effect. And of course I do like my bevel is because I also like that three d rotation effect. Rotate your shape and have some fun with it. Okay, so every time I go to ah, insert in a shape If I goto in my insert tab, I'll go to that illustrations group and click on the shapes. Drop Down Arrow. I was gonna take a shape and insert it in click on like my lightning bolt. Now click and drag to draw it on my slide. And I don't know if you've known it's been every shape that I've drawn into. My power point presentation has been this exact same three color and, well, maybe I don't want my shapes to be that green color. Maybe I have a specific look for my shapes in mind already like what if I wanted all of my shapes to look like this circle that I just formatted with that specific fill in those effects options? Well, we can actually set up a default shape in Power Point. And once you said a default shape, well, every time you go to incident a new shape, it's going to have all the same formatting options as the default shape. Let me show how to do this. I want this circle that I formatted to be the new default shape, so I will right click on it, right click on the circle and towards the bottom of the menu that appears is set as default shape. We'll try it. I'll click set as default shape, and I'll answer it in another one. Now are drawing tools format tab. We do have an insert shapes group over on the left hand side, so if you prefer, you can just insert a shape. From here, I'll pick like a triangle. Click and drag draw it in, and there you go. You can see that it already has the same fill color as that circle the same bevel effect, the same three d rotation effect. And that could be a great time saving tool in power point. If you do want these shapes to look very similar to each other, Okay. But also, actually, one more very cool feature that was recently added into power point. Not not super recently, but in recent years that we have When it comes to dealing with shapes, we can actually merge, shapes together in different ways and come up with some really cool looking designs and patterns. Let me show how to do this. In order to merge shapes together, you're going to need to have at least two shapes overlapping each other. I think I'm gonna go ahead and just make this lightning bolt shape, overlap this square. I also want to make these have different Phil colors. Um, just so I can point out one more more aspect of how this works. So I've got two shapes overlapping each other, and I want to select both of them, and it does matter which shape you select. First we'll talk about that. I'm gonna start by clicking on the square first, and I will shift click on the lighting bolt, overlapping it with those two shapes selected, we're gonna go to our drawing tools format tab. Find that insert shapes group over on the left hand side and there is merge shapes and this is great out for you. You don't have to overlapping shapes selected. So we click on merge shapes, we get a few different options. And of course, you can preview these by hovering your cursor over them. So first option is union, where we can actually completely merge these shapes together and create one shape. Now, I want you to point out how the whole shape turned blue and not green because the first shape I selected was the Blue Square. If I selected the green lighting bull first Well, when I did a union, this whole shape would be green. Instead, we can do a combined option which will actually cut out the portion of where these two shapes intersect and will give it all the same color of whatever your first selected shape Waas. We have a fragment option where you can actually see an outline of where the shapes overlap . You can do an Intersect which will only keep the portion of those where those two shapes intersect. Or you could do a subtract where you can subtract your second selected shape from your first selected shape so I can subtract the lightning bolts from the square. Now, any time you merge shapes together and I did click on that last option, I did subtract the lightning bolt from the square. There's no UNM urge option, so if you realize you don't want this merged shape, you will want to immediately undo. Otherwise, you'll have to reinsert the shapes and try once more. So this time, if I click on that lightning bolt first and shift click on the square, I'll go back to merge shapes and you can see as I hover my cursor of these options. Now the shape is going to be green. If I do subtract, I'm actually subtracting the square from the lightning bolt. So tracking the second shape from the first, but again another powerful tool that gives us a lot of creativity and customization options . And let's create any sort of design and make our Power point presentation look that much better 32. Working with 3D Models: so we've worked with pictures and shapes in our presentation. But Office 3 65 added another graphical element that we can bring into our presentations. And I'm talking about three D models, which I have to say look quite good. So I'm gonna go ahead and just insert in a three D model into my first slide so we can see how this works will go to the insert tab above the ribbon. Over on the left hand side of the ribbon is an illustrations group, and here we find three D models. The icon for this is just a cube, and I will click on it. So once you click on this, you can search for three D models. But you'll also find lots of three D models in different categories if you want animals or emojis or other types of items. So I'll just click on one of these categories, and that will bring up additional options. And if you do find a three D model that you like, by all means, click on it and then click on insert in the bottom right hand corner of this window, am I take a second to download, but that will place our three D model, All right, in the center of our slide. Now, every three d model. Of course, you can move this where every bike, just by clicking and dragging on it like a picture. But every three model will have this icon right in the center of two circular arrows, and you can click and drag on that icon to rotate the three D model to any angle that you would like. Now I'm gonna go ahead. And with this three d model selected, I will actually copy it. I'll do a control C as in cat, and I'm going to go over to slide to where I'll do a paste Control V as in Victor. So and I'm going to move this three model my copy three D model to a different location on the slide. And also click and drag on that center icon. Teoh, Change the rotation. Yeah, and I'll do this one more time. I'll do one more copy should already be copied. I'll go down the slide three and I will do one more paste or again. I will then change the position of this three D model and click and drag on that center icon to rotate it. So I want to show you what this looks like in a slide show and a first we're not going to see much of anything, but I'll start a slideshow. Remember, the hot key for that was F five or function F five on certain computers, but that'll take me my first slide. I'll click to get to my second slide, where that three D mild just appears in a different location. Click again, and yet the three D mildest appears in a different location. But there's something cool we can do with three D models, and this is going to bring in an earlier lessen our lesson on transitions. Now, Um, when we did our video on transitions, I showed a specific transition called morph, and this is very useful. When you have three D objects, for example, I'm gonna go and select slide number two, go to my transitions tab, and I'll find the group transition to this slide. That's why I'm selecting slide to I want this transition to occur when I go from slide 1 to 2. So with slide to selected, I'm gonna choose the morph transition. No, make a little notification about that, but you can actually preview what's going toe happen. Um, in our slideshow, you can actually see it's going toe, animate that three D model and move into a different position. Do the same thing for 30. Flight number three. I'll click on slide number three and simply apply that morph transition for my transitions tab. Now let's see how that looks in our slideshow, so I'll start up another one with that F five Hot Keep gets us to our first slide. Okay, I'll click to go the next slide, and we'll see that three D model animated and moved to the other position for the next slide click again and the three D model moves again. So this is another way to make your presentation a bit more engaging by adding in those cool three D models and applying a morph effect to get them to move in your presentation. 33. Using WordArt: So in this chapter we've been applying different formatting options like effects and styles to graphical elements like pictures and shapes. But we can actually apply a lot of these same elements to text itself using cool tool called word art. Now I think word art works best for larger titles. So I'm going to apply. Word are to my title in slide number one, the coffeehouse. I'll just get rid of that three D model from our last video. Teoh, get that out of the way. Just click on it, Delete it to get rid of it, okay? And I'm going to go ahead and select this text the coffeehouse. So remember, whenever you have anything selected in Power Point, you always want to be on the lookout for those contextual tabs that appear above your ribbon and selecting text is no different. You will still get a drawing tools format tab above the ribbon when you select text. And in this format town we confined our standard shapes, styles and everything which you might want to apply because, well, place holders are shapes to so if you did not know, you can always apply Phil colors and effects to your placeholders, just like shapes and pictures. But next to our Shape Styles group In this drawing tools format tab, we confined word art styles, which are a combination of Phil outline and effects options that we apply to text itself. So in the word Art Styles group, we do have a gallery of some preset styles. Of course, you can hover your cursor over these styles. There's a drop down arrow in the bottom right hand corner. You can click on to see even more styles. And if you do like any of the presets styles, of course, go ahead and pick it. But styles are just a combination of those Phil outline and effects options that we can apply individually. So next to our gallery of word art styles, we have our text Phil options with your standard theme colors. Standard colors down below. You can always use your eyedropper tool to pick a color on this slide. For your text, you could put a picture inside of the text, but it typically doesn't show up well, because we'll text. You know it's not great. Deal with the picture unless it's some sort of cool design might want to go with that. We could put it in a Grady Int Phil for our text again. That light to dark spectrum. Or we do have those standard textures, like our marble and our would textures that we could apply to our text. Sure, I'll pick that marble texture. You can see that, Phil. Take place. Okay. Going right back to that word. Art styles group. In addition to those Phil options we have are outlined options. You don't have to put in an outline if you don't want to. But you can pick your border color, change the weight of your border, changing thickness of those lines, or you can change the dash type. And then, of course, my favorite. We have our text effects as well, which are kind of similar to our other effects. Four pictures and shapes. We have the same shadow effects. Maybe I'll apply a cool looking shadow behind my text. Ah, we could do a reflection, have our text reflected down below. We could apply that glowing border around our letters put in a bevel the three D texture effect, because again, that works well with three D rotation. Yep, we can rotate our text to any angle, and if you do have a bevel, I think it looks a little bit better. But then there's one extra effect forward art that we don't see for pictures and shapes, and that would be transformed. Or we can actually just change the shape or the size of the text itself in different locations or example. If you'd like, you could turn your tax into a semi circle. If you have enough text selected, you might be able to put it into a full circle. I don't have enough tax to complete a full circle, so it doesn't really look good here. But then we can also warp our text in different ways and, of course, hover your cursor over these options to preview them so this can change like the angle of our text. It can squeeze our text in certain places and stretch it out and others a lot more fun options to again always make your Power point presentation a little more visually engaging . So have some fun with those. Play with them and see what you can come up with. In fact, there is a project file associated with this chapter. So I highly encourage you to download that and practice with all of these different graphical elements we've been working on. 34. Adding a Table: so we spent time working with graphical elements in Power Point. But now I'd like to show you some different ways. We can present information in Power Point that might be a bit more visually appealing, and I'm talking about adding charts and tables to our presentation. We're going to start by adding a table into one of our slides, which is just a way for us to logically place information in, well, different cells. So in this regional info file that I have open if I scroll down to slide number 10 I have a slide called upcoming training. Yeah, maybe we want to do something like a training schedule. And ah, table is a great way to show this information. So inside number 10 this was actually a title and content layout, meaning when the slide got inserted in, we had a title placeholder, which upcoming training was typed in, and we also had ah content placeholder, which remember content placeholders have icons right in the center, different types of elements or or objects you might want to put in here, and the very 1st 1 is going to be the table option. So if you do have a content place older and you want to put in a table. Just click on that first icon for the table, and you actually get to specify how many rows or columns you'd like for the table itself. That's one way to do a table, but you might be on more of a blank slide. He might not have had this content placeholder, so I'm actually going to delete it. Remember to delete a placeholder you want to click on the edge of it. Make sure this is a solid line around the place, old, not a dashed line, and then press the delete key on your keyboard. We can also insert a table from our ribbon. If you go to the insert tab above your ribbon all the way on the left hand side, there will be a tables group with only one option, and that is table. So when you click on table, you're going to find a variety of different squares. When you can click on one of these squares, depending on how many rows or columns you'd like in your table, and you can actually preview what your table will look like simply by hovering your cursor over the squares themselves that you could pick a correspondent square. The correct number of rows and columns, or beneath all of these squares is the insert table option. And when you click on insert table, well, that's going to bring up the exact same window that we saw. We clicked on the table icon in the middle of a content placeholder. Just type the number of rows and columns you'd like. And why don't we go ahead and create a table that has four columns and two rows? Four columns to rose. Once you've got that click OK, and it will place your table right at the top of your slide when you insert table. This way, you can always move a table simply by clicking and dragging on the very edge of the table. When you move your cursor on the edge of the table, you want to see a cursor with arrows pointing in all directions. I could get it. There we go. Yep, up, down left right. Once your cursor changed that icon, simply click and drag to move the table wherever you want. All right, so, um, any time you want to enter text into your table, you could simply click into any cell that you want to put text in. If you ever your cursor in one of these cells, you could also press the tab key to move on to the next cell. Or you could use your arrow keys to navigate to ah yourselves in different directions. If I could move down a cell left up, right, any direction want with your arrow keys? So in that very first cell in the top left hand corner, I did say I want to do a training schedule for the week. So let's start with Monday. No can't spell today. Monday There we go. One type in the word Monday, I'll either hit the right arrow or tab to move on to the next cell, or he could just click about next. So where we type in Tuesday jab Wednesday, Tab and Thursday. I want to do a training schedule for the whole week, and I realized what I'm missing. A column for Friday. Don't worry. We're going to take care of that issue in our next video, working with rows and columns in tables 35. Working with Rows and Columns: Now that we have a table added into our presentation, let's start working with some rows and columns Now. In the last video, I tried to create a table for a training schedule for the whole entire work week. Well, and I got to Monday through Thursday, but I'm missing an extra column for Friday. That's okay. We can always add or remove rows and columns as we see fit in our table, and we need to do this in our ribbon. Remember, always be on the lookout for those contextual tabs when you have an object selected in Power Point. So if I click on my table or click into any of these cells, you'll actually get to new tabs above your ribbon. You'll see a table tools design and layout tab. Remember, you only see these with the table selected, so if you click away, they will disappear. So you have those tabs. Just click right back on your table, and we're going to start off in that table Tools layout tab. So make sure I'm in the layout tab, and in that layout tab, left hand side of the ribbon, there is a rows and columns group where we can insert in new rose either above or below our currently selected cell, or maybe new columns to the left or to the right of are currently selected cell. Also in this rows and Columns group, we have a delete option where you could delete your currently selected rows or columns or the entire table if you decide you no longer want this. Okay, so I need a new column on the right hand side of my table for Friday. That means I want to make sure that I have one of the right most cells selected in my table . Before I go to that rows and Columns group and click on insert right insert right, you'll see our table. It stays the same size. We always resize it later, but it adds in a brand new call in which I will now label as Friday like so okay, eso underneath the days of the week. I only have one row to type in training or different classes for a training schedule, but we might have more than one training session running per day, so I want to get some additional rows below the table as well. Do this. Just make sure you have a cell selected somewhere in the bottom row of your table. We will go right back that rows and Columns group and click on Insert below and insert below. Okay, so now I can type in multiple training sessions. Mabel Type winning for Tuesday. Let's say Tuesday, I'll click on the cell right underneath Tuesday. Let's say we've got some power point training at 9 a.m. so I will go ahead and say our point training 9 a.m. And I just want to point out that as I type in text, that's just a little bit too big for this table or for the cell. I should say we the cell increases in height. We get additional lines of tax to make sure it all fits in the cell. I remember you can always resize the entire table itself by using those white circles on the quarters and the sides that click and drag on those If you do want to make the whole entire table a little bit bigger. We can also, however, resize individual rows and columns in our table. So let's say I want a little more with for my call of that contains Tuesday, because I've got that power point training going on. Well, you can actually move your cursor in between on the line separating two columns, so I'll put my cursor right on top of line separating the cells. Between Monday and Tuesday. I'll see my cursor changed to, ah, vertical line with arrows pointing left and right. And once I see that, I will simply click and drag, click and drag to resize these columns, however you would like. Yep. You can do this with any columns. Same thing works for Rose as well. If I hover, my cursor on the line separating two rows will see that cursor changed to a horizontal bar with arrows pointing up and down. And from here, of course, we can always click and drag and size them up exactly as we see fit. All right, well, maybe I've gone a bit too far with re sizing these rows and columns. Yeah, they're all different sizes. Doesn't look that great. Well, maybe I want all these rows and columns to be the exact same size. There's a way to do this, but first I will need Aegis select cells and all the rows or columns that we want to well, size up. I'm just gonna go ahead and click and drag to select all the cells in that top row all the days of the week, click and drag. Select all those cells and going to our table tools layout tab kind of towards the center of your ribbon. You have a cell size group now. You could specify an exact height and width for your currently selected cells, but we also have the option to distribute columns to make all of our selected columns the same size or distribute rose to make all of our rose the same size. Well, I've only got all the cells selected. My top row, so distribute Rose isn't gonna do anything right now. I would have to select additional rose for that toe work, but I do have multiple columns selected. And if I click on distribute columns, well, you can see that every column gets to be the exact same size. That really is a way to make sure we're, ah, bit more precise with cell sizes and just the way everything is set up in our table. 36. Customizing the Table Design: Once you have your table structured with right number of rows and columns, everything's the right size. And maybe you've added in your text information well. It's a good idea to start customizing your table design and make it appear exactly how you want it to appear. So with our table selected, let's actually check out the table tools designed tab that appears above the ribbon. And the first thing I want to show you is the default table styles available to us in the design tab. There's a table styles group with a gallery of different styles. We can hover our cursor over to preview and, of course, at the bottom right hand corner of that gallery is the drop down arrow we can click on to see even more table styles. Hover your cursor over these until you do find a style that you like, and once you do feel free to select it, any style you want. So table styles are just a combination of shading, border and effects options, and we can always apply these individually instead of using entire table style. So we'll find those shading board effects options just to the right that styles gallery. You want to make sure that you have certain cells in your table selected like maybe I'll click and drag to select all the cells in the top row all the days of the week, with both self selected to go back to table styles and click on that shooting option where you will see I can change the color of my currently selected cells, not the whole table at once, like picking style from the gallery, but just the cells you have selected. Same goes for borders. You have certain border options that you could place throughout your table again based on your selected cells, can always undo if you apply a border that you don't like, and then we have some effects down below. Not as many effects is our other graphical elements, but still some good ones we have are Bev ALS to apply a three D texture to those cells but look pretty cool. You could apply a shadow to your table, or maybe give your table reflection. I really don't recommend the reflections for tables just because you want to be ableto read that information. You want to see any weird text reverse or anything OK, but you feel free to play around with those options as you see fit. Um, now we also have some different default options that we can turn on or off over on the left hand side of our ribbon in the same design tab. It's a group called table Style Options. With some different check boxes. We can make portions of our table look a bit differently. You'll see there's a check box for a header row, which will make your hetero a different color than the rest. If you want your hetero to be well, the same color as the rest, you can uncheck that box. Another box that's typically checked by default is banded rose, and that will make every other row in your table a different color. So we'll alternate colors back and forth. And if you don't like that, you can turn that off to make your table one solid color. In fact, instead of banded rose, you might prefer bandit columns, which will make every other column a different color. You could also highlight your first column or your last column separately, or you could also highlight your bottom row as a total row. This doesn't make it a total rough use. Excel with calculations or anything. It just makes these cells look a bit different. Sit play of those check box until you come up with exactly what you want in your table. I think I'll stick with the hetero, but I'll do the banded columns instead of the banded Rose here. I think it looks a little bit better for on the table that I'm doing okay now. Other things we might want to change up in this table would be some of our text options, like our alignment or maybe text direction. Or we even have margins that we can apply to ourselves as well to make sure that our Texas and right up on the edge of those cells, all of these alignment options are actually back in the layout tab above the ribbon. So we'll go there and you will see right or need that layout tab. There is an alignment group where you can change the alignment of texting yourselves the direction or margins, but you only apply these options to the cells you have selected. So, for instance, the days of the week I think I would like to center the days of the week right in the middle of these cells. You wanna click in drag to select that top row of cells Monday through Friday, we'll go back to that alignment group in the layout tab. Top left hand corner of the Alignment group is where we confined our horizontal alignment options. Typical liner text to the left, center or right, and they have the same hockey's as lining anything else in Power Point Control L two line left control E to center. Align control are for right align. I'm gonna go ahead and center that tax horizontally and then in the bottom left hand corner of the alignment group is where we confined our vertical alignment options to align our text to the top of these cells, the middle or the bottom. And I'll go ahead and put those cells right in the middle. And that does look a lot nicer with these cells still selected. If I like, I could go back that alignment group and change the text direction by one of these be stacked or rotated. You could do so, although I don't think this always looks to great depends on what kind of table doing how it sized up. So I'll stick with that horizontal text direction. And we can also apply cell margins if the amount of space between the edge of your cell and the text you will have normal margins by default. But you might want to make those a little bit wider, but you might not see too much of a difference. Well, especially if I have the tax already centered. Let me go out. It's like my whole table again. Sell margins ultras wide, and now you can see it does effect that power point training cell and how far away it is from the edge of the cell. 37. Splitting and Merging Cells: So the last topic I'd like to cover regarding tables is going to be about merging cells together and splitting them back up. So I'm gonna go right back to the table that we've created our weekly training schedule. And yes, we do have training schedule for the week Monday through Friday. But maybe this is training for a specific weak, and I would actually like to label that on my table. And I'm going to do this in probably a new top row. So if I want to answer it in a new row above my table first will just need to make sure we have any cell selected in our current top row. We can then go to our table tools layout tab. Over on the left hand side of the ribbon is our rows and columns group, or we can now click on insert above to get a new top row. So then I'm going to click in our very first cell in the top left hand corner, that new for self. And let's say this is our training schedule for the very first week of the year, January 1st, So I'm gonna type in the cell training for the week of January 1st do that, trading for the week of January 1st. Okay, now, already, you can see this doesn't look very good, because we have a lot of text in that cell. It increased our row height and that Texas and very easy to read because our Texas never going to spill over into another cell. But what we could do is merge or combine cells together to make larger super sized cells. And I think I'd like to do that for my entire top row. Turn these five individual cells into one single, larger cell, so we'll need to select the cells You want to merge, and I will click and drag to select all the cells in the top rope where we can then go right back to the table tools layout tab and on the left hand side of the ribbon, there's emerged group and the option to merge cells. And that's what I'm going to click on merge cells, and now you can see that well, anywhere I click in my new top row. This is all one single cell. The text looks a lot better. It's a lot easier to read, and my text was already aligned for center because that's the options I had in my previous top row that was transferred over. If your text isn't center, don't forget you have your alignment options in that layout group. You can adjust those as you see fit. Now, once you actually merger cells together. Well, this isn't permanent. You can split the cells back up, and there's a couple ways to do that. Well, first, if you merge cells together and immediately realize you did something wrong or that's not what you wanted well, just undo. Click on the undue icon, the top left hand corner of Power Point in the quick access tool bar, or press the undo hot key on your keyboard Control Z as in zebra. One way to do that. I'm gonna go ahead and redo that sell, merge, and there's actually a redo. Ah, hot key and power point, which is control. Why control Why? So if you ever undo something and realize Oh, I did not want to undo that press control lie and it will redo that last action. Okay, so with my cursor in the cell, I can actually go back to my layout tab back the merged group. And here is a split cells option. So I just click on split cells and you can choose how many columns you would like to split into, so you don't have to split back into the original five columns. Maybe you actually want to make two different columns at the top row, which case you just click OK and see that take effect now. One more way we can actually split or merged cells when we can merge cells is by removing or erasing the border in between cells. Yes, we do actually have on eraser in the table, tools designed tap above the ribbon. So if you go to that designed to have all the way on, the right hand side of the ribbon is the erasure, which you can click on. See your cursor changes to an eraser icon, and now I can click individual borders or lines in my table to remove them. And I'll just do that on this line, separating my two cells in the top row. Click right on the line. You'll see that sell border disappears, and this is now once again a completely merged So now that eraser still on. So be careful with clicking on other things we can always undo if you make that mistake. But to turn the race or off, just click on the eraser icon or press escape on your keyboard. 38. Creating a Chart: Now that we've learned how to work with Tables and Power Point, I would like to show you how we can incorporate charts into our power point presentations. Now, while tables are a great way to organize information, charts are a great way to visualize relationships or trends with data. So let's go ahead and create a chart in our presentation, and I'm still in the regional info file. And in this file in slide number five, we've got a slide with the title in content layout called Regional Quarterly Revenue. Sure, maybe like to see the revenue for this quarter for individual regions for our mock company today. Now this slide already has a content place holder in it. And remember content. Placeholders have those icons in the center where you can select what type of content you'd like to include. Here, The top middle icon in that place holder will be the insert chart option. If you click on this, it will bring up the insert chart window, where you can simply select which type of chart you'd like for the presentation. Now, if you've used charts and other office programs, maybe like excel, you might realize these are the exact same charts that column charts, line charts, pie charts, all the standards. And in 3 65 we also have the brand new funnel chart as well, which can show data in different layers of different sizes. But for right now, I think I will choose a standard pie chart Go for pie chart for now, we can always change it later when you select a type of chart while every chart has a few different styles were layouts. So if I pick a pie chart, I could go the two d pie chart, maybe a three D pie chart. Or perhaps I prefer something like a doughnut. Okay, I'm all got that three d pie chart, you know, a little more visually appealing, as is something we usually shoot. Foreign Power point click. Ok, okay. So that's gonna put our chart right in our power point presentation. And it's going to give us this chart in Microsoft Power Point window, which looks a little bit different than Power point, doesn't it? Whereas power points usually read at the top, this window is green. At the top of the program that is green at the top is actually Microsoft Excel. In fact, you will see we have cells. We can enter in data for different rows and columns. Yes, just like Excel. Although this is not excel, we are still in Power Point at the top of this green window, it will say chart in Microsoft Power Point, but this is where we can type in all of the information of four hour chart. So I wanted to show some revenue for different regions, and right now, by default, I just have sales figures for different quarters. Well, let's go ahead and change if the data in some of these cells and I'll click on Cell A two or it says first quarter and here I just want type in regions. So maybe we'll start with the, um, the Northern Regional. Just type in the word north, where it says first quarter and hit. Enter. Now, As you change oppa data in these cells, it will automatically change the information that you see on the chart itself. If you look at your legend at the bottom of the chart instead of first quarter, it will now say North, I'll go ahead and type in a few more regions going right back to that Excel interface instead of second quarter in Cell A three we'll go with South for the southern region. Enter. We'll have the East for the eastern region, enter and west. Okay, so now I have all of my pieces of the pie properly labeled as regions instead of quarters. I'll see at the very top cell in Row one in this Excel interface, it says sales and for a pie try. This is where we just type in our chart title. So instead of sales, I wanted to call this revenue type and Selby one revenue enter and I can see that the title at the top of my tart chart does change. And now all we need to do is put in our numerical information, our values for these different pie slices. And, you know, maybe you're going Teoh. Pick smaller numbers and they'll be like in the millions. Or maybe will type out the whole entire number. Really, However, you want Teoh arrange that, so I'll just type in some basic numbers. Maybe this will be in millions for like the northern region. I'll do like 6.3 enter and again you will see your pie chart update as you type in these numbers, but type in whatever numbers you'd like. I just want to make sure we know how to work with these charts for the southern region. Maybe that will be 2.3. Enter Eastern region. Could just be about uneven eight. And for the western region, maybe like 3.7. And to that end, there we go, and we will see our pie chart. Adjust automatically. So all the slices are the correct size. Okay, so I had ah, four regions that I wanted to show information in. But what if we didn't actually expand into one of these regions, like the West region? What if we were not in the western region? We only had three north, south and east. Well, I don't want to see this. So how do we fix this up? Well, I want to point out all of these cells where we type in our data there. In this blue section which can be adjusted, you can choose which sells you want to effect with this blue section and whatever cells are in blue in this excel interface, that is what you're going to see for your chart. So let's try to get rid of this western region. What I'm going to do is move my cursor to the bottom right hand corner of this blue section and put it right on that blue square. You'll see your cursor changed to, ah, diagonal line with arrows on either side. And once you see your cursor changed that icon, you can click and drag up, click and drag up one row so that West is no longer highlighted in blue. Let go. And now, if I look at my chart, there's no more West Region. Even though the data is still here in this Excel interface, it's not in that blue sections. You can always adjust this to pick and choose how much data you want to see. I'll reincorporate that western region. You will find that the little blue square, the bottom right hand corner, click and drag down to incorporate that. Okay, once we have our data all typed in, you can close out of this cell interface, the one that says chart in Microsoft Power Point. And just like any object in Power point when you select your chart you will see additional tabs above your ribbon. Ah, chart tools, design and format tab. And I'll just point out right now if you ever need to change your data in the future. In your chart tools designed tab, right hand side of the ribbon is a data group and the option to edit data. If you click on that edit data icon, you get that Little Excel interface popping up once more where you can adjust this however you see fit. Okay, I'll just close out of that again. Okay, so I inserted a chart into Power Point from the placeholder. Remember, it was a content place older. I clicked on the chart icon and I inserted a chart. You might not have a content place holder on your slide. He might just have a blank slide, but you can still insert a chart into it. You would just have to go to the insert tab above your ribbon, find the illustrations group on the left hand side of your ribbon, and there's a chart icon right there. You can click on for all the same types of charts, but I already incident chart, so I'm just going to close out of this window and we'll start formatting this chart in our next video 39. Formatting Chart Elements: so we've created our Power Point chart. Now let's start formatting individual chart elements. Now what are chart elements in Power Point? We'll chart elements are simply different kinds of lines or labels or things weaken. Add to our chart to change the layout or the appearance of it, not necessarily like color schemes. That's more of, Ah, chart design or styles. And we will talk about that in the next video. Yep, chart elements typically labels and lines that we deal with. Where do we find these? Well, if you click on your chart, you'll bring up those new tabs above your ribbon, the chart tools, design and format tab, and we're going to head over to the design tab. So in this design tab, all the way on the left hand side of the ribbon is a group called Chart Layouts. And here's where we find the option to add chart element, and they might be different depending on what type of chart you have. Like for a pie chart, our options are actually little more limited than what we see. For perhaps a column chart, let's take a look. So for chart elements, we find things like chart titles. If you don't have a chart title already, you could insert one in either above your chart or choose ah centered overlay. The difference between these a central overlay title. It won't resize your chart. If you above chart, it'll make sure that the title actually appears above the chart centered overlay puts entitled just right on top of the charts. So I kind of prefer above chart Now notice with our pie chart. I don't actually see the numbers or the information. I don't know how big these slices of pie really are. Well, one thing my want ad for a pie chart would be data labels. Yes, data labels will actually label these slices with the actual numbers of the data in different locations, and you can hover your cursor over these two. Preview them so you can put that numerical information the center of your pie chart inside and outside end. Choose what power Point thinks is the best fit. Or you could do a data call out, which kind of makes a little speech bubble or speech box with those with your different series data. Okay, but that's pretty much it for pie charts a legend to you can always move or change the location of your legend. It's at the bottom by default. But you might prefer put that legend up the top, which I will. I'll put the legend up in the top right underneath the chart title. Now we can actually apply a multitude of these chart elements all at once by choosing from some quick layouts, quickly outs, just a variety of chart elements we can apply to a chart again all at once. They are located in the design tab all the way on the left hand side of the ribbon in the same chart layouts group. Right. Next, the ad chart element option to see some different layout styles and you can hover your cursor over these two. Preview them, and if you like, one by all means pick it. But again, might be a little more limited for a pie chart instead of, say, a column chart. Well, speaking of which, what if we didn't want this to be a pie chart anymore? What if we preferred? Ah, column chart. We can always change this to something else. With my chart selected, I'm gonna make sure I'm still in that design tab, and on the right hand side of the ribbon is the change chart type option change chart type . And I'm gonna change this from a three D pie chart or standard pie chart to a column chart . I'll click on the column option, and I'll pick that very first clustered. Calm where I can see my data for each individual region and click OK, all right, so there we go. There's my column chart with each individual region on Lee, one colored bar per region because right now we're on Lee showing our revenue for, well, one single quarter. What if I had 4/4 of revenue to show in this chart, though in this column chart well, we might need to edit our chart data, and I just want to show you how to do this. See, not add an additional Siri's to something like a column chart. So I will click on the chart, click on the chart tools designed tab above the ribbon. We've got our data group on the right hand side, where I will click on that edit data. Uh, icon. Okay, so now I'm gonna do something a little bit different. I'm gonna keep my regions in place, but where it says revenue, well, I'm going to start putting in the quarters. So Selby won all this type in quarter one or Q one for short, and then I'll click on Cell C one and type in Q two de Juan will be Q three e one will be Q four, and I'm just going to go ahead and type in random numbers in these different cells. Just try to keep them in the same range of the same ballpark as each other. I don't have anything too crazy here. It doesn't matter what number is. He type in, I want to point out, as I started typing in numbers for these new quarters, did you see how that blue section in this Excel interface expanded automatically had expanded over to the right? Now, if this didn't happen automatically that blue square in the bottom right hand corner of these cells, you can click and drag to choose how much or how many quarters you want to incorporate. That's another way to add, Ah, just another dimension to our chart, adding a few more colorful bars. Make that look a little bit nicer. Okay, so once that set up, we've got our quarters in place in our numerical data, I'll just close out. Okay? And now I can see up that I've got quarters as my legend. Now, I'm missing a chart title now, but that's OK, because that's a chart element. Remember, we could go to our design tab. Click on add chart element over on the left hand side, there's the chart title option. Now we're going to do above the chart or centered overlay, which will just slap a right of the chart. You might need a click and drag to move the tile itself if you do that, but I'll do above chart and again call it revenue. All right. Right. So So, um, when I clicked on add chart element for the column chart, I had more options now, more options than the pie chart. So I have access options. You know, American, choose if I want actually show my vertical horizontal axis, I could include access titles. So if I actually want to label my vertical or horizontal axis, I could do so. You still have those data labels which will actually put the numbers on the columns themselves. With the column chart, We have a data table which can put that numerical information below our chart. We can also add in things like grid lines, which are just certain types of horizontal or vertical lines we can add in. Trend lines can show well trends if we have data with dates or over time as well. Just a lot of tried, almost added. I want to point out there's another place to find chart elements to. If you click on your chart, you will see a few additional icons of the top right hand corner of the chart and that plus sign icon Will. These are your chart elements all the same ones in your ribbon again, just a different location. 40. Customizing the Chart Design: Now that we've added in chart elements, let's go ahead and customize our chart design and make this look exactly how he wanted to. So with our chart selected, let's head over to our chart tools designed Tab. And as you probably expect by now, a lot of objects like this have different styles, and charts are no different in the design tab. There's a whole group of different chart styles on which you can hover your cursor over to check him out and see if you do like any of them. The bottom right hand corner. These chart styles is a drop down arrow We can click on to bring up a few more chart styles of your curse. If you find one that you like, of course, go ahead and click on it. I'm not gonna pick a chart style for right now because we can actually, individually format these different chart elements. You, Adam Phil colors things of that nature. Now, if you actually want to change the color of these bars on your chart, and by the way, the colors of these bars are probably dependent on what scene you have for your presentation. So if you have a different theme, probably different colors, but we can always change him. Still, in that chart Tools designed tap just to the left of our chart styles is a change colors option with some different color schemes. They comply of different colors or their Samora monochromatic options as well to do different shades of one single color. Go ahead and choose whatever color scheme you'd like just like So Okay, now we can also find our chart styles by clicking on our chart and going to those icons. The top right hand corner. You'll see one of those squares in the top right of our chart is a paintbrush icon, and these air your chart styles again. Same ones in your ribbon, just a different location to find them. In fact, when I expand out these charts styles by clicking on that square icon at the very top of this window, that appears is a color option where I can also find what the change color options. All right. Yeah, that will just apply a quick look to our whole entire chart all at once. But we could also format individual areas of our Schardt so I could actually format my title in a different way, my legend, Any of these individual Siris of data or maybe just the background of my chart overall. So, um yeah, let's say that if I want to maybe apply fill color to my legend, you can actually right click on your legend wherever it ISS. And whenever you right click on something in your chart at the bottom of the many that appears, you should find an option to format whatever part of your chart you just right clicked on. So if I right click on my legend at the bottom, I get a format legend option, which will bring up a formatting pane on the right hand side. But I also want to point out it brings up his little mini toolbar. So if he did won't apply a fill color to your legend, you could do so right here. And that might be a bit easier, like a like a ring fill color. Or I'll show you what happens if I right click and then do format legend. It brings up a format pain over on the right hand side, where I have different legend options like I could choose the position, but at the top for legend options. There are different icons like these three bars that I kind of currently have selected here . There was a legend options where I can change the position. There is also, like a paint bucket icon appear where I confined Phil and border options for the legend itself. So I do recommend you check out those options a lot of great customization. You can dio maybe like a background just for your chart in general. Well, that's gonna be called the chart area, and you want to make sure you're you're selecting just a blank portion of your chart. Probably one of the top corners. And if I hover my cursed over something, I should get that screen hip hopping. I'm saying Chart area. If I right click in a blank part of my chart at the very bottom off, this menu should be format chart area. Click on that, and I could get to my different chart options like my fill options so I could choose different solid fills for my chart are really pick whatever color you'd like. You could even make this transparent. You could choose a Grady and Phil again is gonna be a light to dark spectrum in some sort of direction, some sort of color and fun with those. Those are very customizable. You could do your picture or texture fills, so you have textures if you choose that option. Same textures that we've seen before like, yeah, that's marble would make that the background. Or you could even insert a picture and have that be the background of your chart. It's a lot of customization we could do here. I do highly encourage you on to play with these different options and and see what you can come up with for your own chart. And then again, when you're done formatting whatever portion of your chart, you can simply close out of that pain by clicking on the X in the top right hand corner so you can go ahead and download the project file available for this chapter and work on all of these different lessons yourself and get have some fun with it. Be a little creative. That's what power points all about. 41. Proofing a Presentation: Once you've completed your power Point presentation, it's a good idea to proof it to make sure you don't have any spelling errors in your presentation that you're going to inadvertently show your audience. So any time you want to do a spell, check in any office program. Well, it's always located in the exact same place, which is going to be the review tab above the ribbon and all the way on the left hand side of that review tab, you will find your spell check feature. Spellcheck also has, ah, hockey associated with it, which is F seven that function seven Key on your keyboard. So let's go ahead and run it, either by clicking on spellcheck in the ribbon or pressing that F seven hot key. But once we do, we're going to get a spelling pain. Appearing over on the right hand side of Power Point on Power Point will take us to our first misspelled word, which appears to be hard Well, as in Steve Hardwell, a last name. So this is actually spelled correctly. Yep, it's somebody's name. That's how it's spelled. So we have a few options here. If Steve Hardwell is only going to appear once in our power point presentation, we can choose to ignore Steve Hardwell once, if hard was going appear multiple times in the presentation, we can choose to ignore all instances of Hardwell Or if Hardwell is going to appear in just about every single document or file that we work on from here on out, we might just want to add hard wells name to the dictionary. And that's what that ad button does. And once you add a word to the dictionary, Power Point will no longer recognize that as a misspelled word in any document or file. Okay, well, I know Hardwell does appear multiple times in this Power Point presentation, so I'm going to choose to ignore all instances of hard. Well, so Power point will then take us to our next misspelled word in our presentation, which appears to be insurance and that is misspelled. So Power Point suggests improper spelling for this word. Make sure you do have insurance selected before you click on change down below, or if you are pretty confident that you misspelled insurance the same way more than once in the presentation, you can change all instances of the word insurance, but always change. The one and power point will let us know when our spell check is complete. So does look like that. Is it on? And if I go down to slide number eight, I do see Steve Hardwell appeared to more times. But Power Point didn't notify me of that because I chose to ignore all instances of hard. Well, now we can also quickly see if we have any spelling errors on our currently selected slide by looking at the bottom left hand corner of Power Point in our status bar, you'll find a book icon or an open book icon with either a check mark or an ex. A check mark means that Power Point has not found any spelling errors on this slide on X means that power point has. So I see that this is a green check mark now. But if I were to misspell a word, maybe I'll get rid of an F in coffeehouse. Now, when I look at the bottom left hand corner, I see that X on top of books. That means there is a spelling error and I can click on that book icon to bring up the spell, Check pain. Once again, we're all simply change that. Okay, now, other times we might have certain words that we chose in our power point presentation, and we feel like maybe they're just not the right word or the word that fits the best. We might want to look for some synonyms and power Point does offer us up the source that we can look up synonyms in. So first I'm going to find a word that I might want to change to something else if I go down the slide. Number three, I have a company mission statement that says that our mission is to provide on unforgettable dining experience. Now that word unforgettable. Maybe I would prefer something else so I can look it up in the source. Try to get a sit in him, and you can highlight that word unforgettable. The thesaurus is located right next to your spell check feature in that same review tab all the way. The left hand side of the ribbon. Once you click on the source, it brings it up on the right hand side, where you can see all of your different synonyms if you find one that you like. By all means. Click on this. Drop down arrow next to it and there is an insert option. Or you can copy that, sitting them to use it elsewhere. Once you're done with that, the source, you couldn't close out of it by clicking on this X in the top right hand corner. So there's another way to access synonyms as well, though in Power Point. If I highlight this word unforgettable, I can also right click on the word and towards the bottom of the many that appears you can find a list of synonyms and yeah, if you find what you like, simply click on it. Maybe I will choose memorable instead of unforgettable, and that will replace it off course. The double. Check your grammar once you're done, because now I have an memorable experience, and that's not correct. Get rid and make it a memorable dining experience. So I always remember to spell check your presentation, especially before you present it to any life audience. And always use that the source, if you've got some words they feel like could be a little bit better, could change into something else 42. Using Autocorrect and Find and Replace: In addition to manually correcting spelling errors using the spell check feature, we can also automatically correct spelling using the AutoCorrect feature. And there are a couple different ways we can use auto correct. For example, if you know that you consistently misspelled the same words the same way every single time , you could use AutoCorrect to have it replace your misspelled version of the word with the correct spelling every time you type it in or another way, we could use AutoCorrect. You might find yourself typing in the same company names, department names or locations quite often. And maybe these are things that you can shorten up, maybe to an acronym or something, and you can set up auto correct to where every time you type in that acronym, it automatic replaces it with the full text of what you're typing in. And if it is something you type often that can save you quite a bit of time, eso your AutoCorrect options are going to be with the rest of your options in power point. If you remember how to get there, we click on the file tab in the top left hand corner of Power Point to get to that backstage view where we can then click on options in the bottom left hand corner that will bring up our Power Point options window and in this window will want to click on that proofing tab on the left hand side. So this is where you can find some checked boxes of what you might want power point to correct or ignore. We have power point. Ignore words in uppercase flag repeated words if we'd like so you can check or uncheck these boxes as you see fit. But at the top of our options window in the proofing tab. This is where we confined and click on our auto correct options auto Correct. That will bring up a separate AutoCorrect window with additional check boxes of what we might want. Power point to AutoCorrect like to initial capitals, we can make sure power point capitalize. The first letter of sentences capitalize. The names of days again turned these honor off as you see fit, but at the bottom of the AutoCorrect window, this is where we can find the replace text as you type feature, and you will see a list of words already here some commonly misspelled words that will be auto corrected. However, this is a very short list, I assure you. There's an infinite number of ways we can misspell these words. Um, so let's see, for my company there that I'm a part of is it's called a Remar, and maybe I type in a room are often and I would like to shorten that up. Maybe I'd like to have it set up that every time I type in, just like Aimar, Power Point Auto corrects to a remark. My full company name. So in this replace field, I will type a Neymar, and I'm going to use a capital A just to be safe. Capitalization does matter with this replace feature. So if I ever type a name, are without a capital A will not be auto corrected. We'll replace Aimar with my full company name a remark. And once you type in these fields, don't forget to click on. Add at the bottom of this list to actually well added to the list, and you can always find this later on and choose to delete this item if you no longer want it to be auto corrected. But I do. I want a Maher to be auto corrected to a remark, so I will click. OK, once it's added to that list, click OK again. And really, I just need to find a place to type in a mar. I'll just do it as my title for the second slide, and I'll undo after, but I will type a Neymar with a capital A. That's what I set it up in the AutoCorrect options. And once you type in something that is going to be auto corrected, all you need to do is press space or enter on your keyboard, and we can see that oughta cracks automatically very useful feature and again to be a great time saving tool. If you set up a lot of different departments, companies or acronyms that you want to be auto corrected. Okay, now in Power Point, Sometimes you might be looking for specific words or terms, and we might even want to replace these words with something else. So I'm going to show you that find and replace feature next, um, so if I go to slide one, I see that the title of my business all the name of my business is the coffeehouse. And maybe I've realized you know what? I don't think it's so much of a coffee house as it is a coffee home giving more of, ah, home field. So maybe I want to go through my entire presentation. And everywhere there was coffee house. I want to make that change change to to coffee home. So you're fine and replaced features. They are in the home tab all the way on the right hand side of the ribbon. In an editing group here you can find, find and replace. I'll start by clicking on find to bring up the find window and you can always turn Ah, search. Find into a replace. If I open up this find window, there is replaced option in the bottom right hand corner that I can click on. But maybe I just want to go ahead and find coffeehouse so I will type that in coffeehouse and click on find next. It does help if you spell correctly, though, so I'm gonna go and make sure that coffeehouse is spelled correctly. Then click on find next to find my first instance off. Well, coffeehouse Now we do have some checked boxes when we find items. One of these would be match case when we only want to find items with capitalization Matches Notice. I typed in coffee house all lower case, but was able to find a capitalized coffeehouse. If I put a check mark next to match case and clicked on find well, looks like I cannot find any instance of coffee house. That is, well not capitalized. That's match case. Fine. Hold were whole words. Only is gonna make sure that your only finding the exact words that you're looking for. For example, if I just type in the word coffee spelled correctly and I will make sure that I do not have fine whole words on Lee checked off, I'll click on find next and it's going to show it's gonna take me to the word coffee in the coffee house business name, Unless I do find whole words Onley. In which case I will only find instances of the word coffee by itself, not the whole coffeehouse. Okay, so that could help you find specific items within your power point presentation. But we can also replace these items are words with something else and I'll do so by clicking on Replace at the bottom right hand corner of this find window. You could have also just clicked on. Replace in your ribbon in that home tap on the right hand side. Okay, so I'm gonna go ahead and find coffee house, and I will capitalize this time and choose to match case that way. I'm only gonna replace a capitalized coffeehouse my business name, and not replace just any instance of a coffee house. Not my business name. Find coffeehouse replaced with coffee. Home. Okay, again, I'm gonna do a match case here. Make sure I'm only replacing things that are capitalized. And if you want, you can just go and click on replace all in the bottom, Right hand corner and power point. We'll tell you how many replacements have been made. Looks like it was three. So we'll click. OK, close out of this replaced window. And now I can see that any location where there was coffeehouse. It now says coffee, Home 43. Creating and Using a Zoom: So in power 0.3 65 there's a brand new way for us to navigate throughout a slide show, Um, something called zooms and zooms allow us to We'll go to different portions of a slide show or go to specific slides will from other slides or locations in our Power Point presentation. This can also be used to create a nice menu. Maybe at the start of your presentation, where you can click on different sections you might want to check out, and this allows us to give presentations that aren't necessarily in the same order every time. So if you want to insert a zoom in Power Point, we're going to go to the insert tab above our ribbon. In that insert tab, right in the center of the ribbon is a lynx group with a zoom option, and when you click on Zoom, there are three different types of zooms of some resume section zoom, and a slide to slide zooms will just take you to one individual slide. Ah, section zoom. We'll take you to, well, a section of your Power point presentation. We will talk more about sections in the advanced class, but we will actually create them when we use that first zoom as well that some resume and what the Sun Resume will do is will give us a brand new slide, which will probably put right up as a first slide with, well, different thumbnails. We can click on to go to different portions of our presentation. It's almost like a DVD many when you're picking which chapter you want to go to. Let's give it a try. I'll click on Zoom and choose summaries in from the middle of my ribbon in that insert tab , and when you do a summary zoom, you will actually need to create your own sections. You get to group, slides together Ah, and see them all when you click on one specific thumbnail, and all we need to do is put check marks next to the first slide of every section we want to create. So as many check marks as you have in this window that somebody sections will be made. So I'm going to start up a section with my very first slide and ah, in this section. I will also want to include the agenda and the company mission statement so I will not put check marks in those boxes. I won't put a check mark in a box until I want to create a new section, which I think I would like to create a new section just for my charts. So I'll put a check mark next to slide number four, which contains my first chart and not put any check marks in those other charts. I want them all to me in the same section, and I will do one more section for all those required forms and the rest of my presentation . There we go. I have three slides checked off that's going to create three sections or three specific zooms. I'll click on insert in the bottom right hand corner. You might get a little notification about some resumes, which is fantastic. Many little tip. Or if you know what you're doing, click on got it and you'll actually see that I have a new slide. Number one Nuesslein number one with three different thumbnails And these thumbnails are the different slides I checked off. I might just add in a new title. I'll keep the same one as before the coffeehouse or coffee home doesn't matter at this point, all right? And we typically can only really use a zoom in Power Point presentations or in slide shows . So I'm going to go ahead and start up a slide show from the beginning of my presentation. Remember that hockey is F five or a function F five on certain laptops that takes my very first slide, the coffeehouse. So if I just want to go through my presentation like normal, well, I I could just click on a blank area of my slide to go to the next one and go through this or use my arrow keys. But if I want to go to a specific section, I can click on one of these thumbnails. So what if I just want to check out my charts in this Power Point presentation? Well, I will click on The thumbnail, which contains the chart, takes me right to that slide where I can then click through, see my other charts, and once I'm done going through all the slides in this section, it takes me right back to that summary slide with my other zooms, so I can then click on another portion of my presentation go through all the slides in that section and get taken right back again to our summary slide. So get a really cool new way to navigate in your power point presentation using those zooms . So I'm just going to hit escape to get out of my slideshow. And I do want to point out I mentioned again. We're gonna talk more about sections in the advanced class, but you can see that your power point presentation was placed into sections. They're all labeled above the first slide. Yeah, and there's a little aero. Next each section name you can click on to collapse or expand those. They're only seeing slides you want to work with. Okay, So in addition to that summary, zoom if I go back to my insert tab back that links group and click on Zoom, I could do a section zoom now where I could then place one of these sections I've created ah, as a zoom in any other slide. And maybe we'll do this further in my presentation. Like my second last slide. I'll go to slide number 11 and maybe here I want to have the ability to go back to my charts if I really want to check them out and those charged with a section of their own. So again, insert Tab Links Group I will click on to Zoom and do a section Zoom. Just choose that section with charts. Insert that in. And this is kind of like an image in the way that you can click and drag to move it. You can resize it by clicking and dragging on those white circles, so I'm just going to put this zoom out of the way in the corner. I'll do one more on the slide as well, going right back that links group and I ribbon. If I click on Zoom, I could also do a single slide zoom, which just dooms into one slide. And that's it. So she's slide zoom. I can pick any slide. At this point. Maybe I'll go with that company mission statement. Click on insert again. You can move and resize this zoom as you see fit. Just get it out of the way in the corner, okay? And I'm gonna actually try out these zooms on this slide, so I'm going to start a slideshow from my currently selected slide And there is a hockey for this, which is shift F five, not just at five, but shift at five against our laptops. You might need to press the function key as well. Function shift at five. But that will start up a slide show right on my currently selected slide. I see my zooms so I can click on that chart if I want to go to that particular portion of my power point presentation. When I'm done going through that section, I get taken right back the same slide I clicked on the zoom from and then I've got my single slide. Zoom over the bottom right hand corner. Take me right to that company Mission statement. Click again. Oops. It's made by other resume. Little thing there. Okay, click through and go right back to that particular slide again. It escaped once you're done with your slideshow. But that is a cool new feature in Power Point that I highly encourage you to check out 44. Working with Speaker Notes and Handouts: so we've been focusing a lot on our Power Point presentation itself. But now I like Teoh. Talk a bit more about notes, pages as well as handouts. Some other items you might find useful in the Power Point program. First off, if you remember at the very beginning of this class, I mentioned that we can add in notes for any slide that we select. So if I click on a slide, you should see a notes section down below, and I do have a note on this line. Make sure employees still out name tense. You can turn that note section honor offshore. Hide it by clicking on this notes icon in the bottom right hand corner. And when you're seeing those notes, you can actually resize this notes portion at the bottom of power Point. If you simply hover your cursor on top of that horizontal line directly above your notes, you'll see that curse or changed to an arrow icon with arrows pointing up and down. And once you see that icon, you can then click and drag up or down to give yourself a bit more room or less room for your notes, depending on your personal preference. Now we can fill out notes on the slides themselves in our normal view. Or if you remember, one of the additional views we have in Power Point is the notes page view. We can get there by going to the view tab above the ribbon all the way on the left hand side of the ribbon. In the View tab is a presentation views group, and here we can click on our notes page option page. So in the notes page, you will get to see that thumbnail of your slide and down below. You do have a text box you can click into to type in whatever notes you have about this particular slide again, maybe some talking points definitions things that are gonna help you out with your live presentation so you can always ah, format those notes heavy like change the font size font style font color. Whatever's easiest for you to read, But typically, what we do with notes pages is, well, la times. We print them out, maybe for practice or to show other people what we're working on our doing. So let's go ahead and actually print one of these notes pages. Now your print options and power Point those air in the backstage view, which remember you get to by clicking on the file tab in the top left hand corner and then in the backstage. You on the left hand side is our print tab, so when you get to the print tab, you'll get a print preview of what you're printing. But by default, you're only printing just full page slides, and that's it. So what you're gonna want to do is right underneath your print settings. You can choose if you want to print all slides, the current slot or a custom range of slides, but we're still not going to print these out as and notes pages. So underneath this range recon type in a number of slides you want to print or Ranger slides, it will say full page slides. And this is what we click on to switch to, perhaps notes pages. I click on full page slides. I get notes, pages And there you go. You get one page for each individual slide with the thumbnail of slide at the top and all the notes down below so I could go through all the pages, check out my notes. In addition to printing out notes pages. Another thing that is commonly printed in Power Point would be handouts and handouts. Just show us thumbnails of, ah, particular number of slides of our choosing on, well, every page we print. So to do this well, I'm going to click where it says notes, pages now, right or need that little slides field. And there's a whole section for handouts where you can choose how many slides you'd like per page. Maybe you want six slides per page or four slides per page or three slides for page. You can do this in a vertical horizontal set up. Um, the one that's most different from the others in terms of handouts would actually be the three slide option three sizes. Interesting because, well, it will give you three slides per page. But you'll also get some space on the right hand side of these pages to write in any notes you have. Or if you have any questions or work to be done right in right there, one more thing I'll point out that we can print out that you might enjoy would be the outline. Yep. Remember, outline is all the text in your presentation all the tax that's in place Holders. You won't see any text in text boxes, but you might just want to get ah, all that text. You know, it's won't be here either, though. So don't expect it printing outline and get your notes. Okay, but those are just a few different print options we have for additional items you might want to use in power Point. Remember to get out of the backstage view and back to your presentation. We'll just click on that back arrow in the top left hand corner. And if you are still in the notes page, you simply go to the view tab above the ribbon and click on Normal all the way on the left hand side. 45. Printing a Presentation: So we just talked about printing notes and handouts pages in Power Point. But what about printing our actual presentation? Well, there are a few extra options that I like to show you. So remember, we want to print our Power Point presentation. We're going to click on that file tab on the top left hand corner, taking us to our backstage view. And again we're going to click on print over on the left hand side now underneath our print settings underneath this slide range. Um, if it still says notes pages from our last class, well, you can always click on notes pages and go back to full page slides, which is typically the default print option in power points printing one slide per page. Now, by default, you're going to print all slides in your presentation. But if you like, you could choose to select a certain number of slides in Power Point, you'd actually have to go back to your thumbnails. I click on your first slide, and then if you're printing slides that are adjacent to each other, you can hold down the shift key. Click on the last slide you want print, and it will make that selection. Or you can hold down the control key to pick and choose individual slides. And once you picked those slides, you can then go to your file tab. Click on print and she was simply to print your selection, which, if I do that looks like I'm only printing the three slides I've picked from my presentation . If you do also lies, print that selection. You can do a your current slide and Onley your current slight. Or you could do a custom range where you then get to fill in this slides field down below. So let's say maybe I want to show slides to through three as well as slides five through six. That's two separated ranges. So if I want to do one range slides to through three, I will do to Dash three. But there's also another range. Another group of slides I want to add in. That's not continuous on this range. I will then put in a comma and type in another range. Mean like five dash six. Okay, so once I type that in and I type in to dash three comma 5-6 that's gonna bring out slides to 35 and six. I'll just click outside of that box outside of field anywhere, and it should update what we're printing. So I see slides to three and much arts five and six Perfect. So you always customize that range as you see fit. I'm gonna delete that range and defaults right back to printing all slides. Warmer thing want to talk about when printing and comes. A pretty good power point is, well printing in color, not something I typically recommend unless you want to be fancied. You want to show somebody this in full color because ink is expensive and power Point uses a lot of it. Those slides have lots of colors, just a solid wall of color, and you might find that it's very expensive to print in Power Point. So instead of doing color, you might prefer to do gray scale or is pure black and white to save the most, Inc. All right. But once you've actually done all of your settings well, of course, you just have to select your printer up at the top. If you have multiple printers to choose from, choose how many copies you'd like if you want to print the slides on both sides or just one side, and then click on print when you're done. 46. Converting a Presentation to PDF: Sometimes we might want to send somebody our power point presentation for viewing, but we don't want this person to well, make any changes to the presentation or or be able Teoh. Ah, in which case, out of recommend saving or sending out your presentation as a read on Lee pdf file And there's a couple different ways we can do this. So I'd like to show that to you and we're going to start by going to the backstage view in Power Point. So we'll click on that file tab in the top left hand corner and among the tabs on the left hand side. We're going to start in this export tab, so you will see in that export tab. We have the option right at the top to create a pdf document. Click on Create PdF, And that will prompt me to will save this as something else in a different location. Um, I choosing, but it's one. I want it. Just click on publish in the bottom right hand corner, and there you go. You'll get to actually see the pdf version of a Power Point presentation. See all those slides right next to each other But this is not power points. We can make any changes to those slides or just things. No. Okay, that's one way to do that. A couple more ways to do this, though, to send out a pdf First off, if you knew that you were just going to email somebody a pdf of this file, we could do that in one easy step. First, I'm gonna go that file tab, the top left hand corner, and then instead of the export tab, I'm gonna click on the share tab on the left hand side. Now, in this backstage view now, this does allow us to share our document with other people if we uploaded to one drive But at the bottom of the share window, that appears you could just attach a copy of a file just attached a pdf of this Power point presentation and send out nice and easy. Or you could always change the format you save, as as a pdf, would you actually do or performance save as feature or function? So I'm gonna click on the file tab, the top left hand corner again. This time I'll click on save as on the left hand side. And if we go and browse for a location to save to remember underneath your file name, it will say save as type power point presentation by defaults. But this is a drop down menu Click on and at the very top of this list or towards the top is the pdf version of the document, but again, just a great way to send out this power point information without having people be able to change it. 47. Delivering a Presentation: So we've covered a lot of Power Point features in this class, mostly related to building our Power Point presentation, using different features to make it look a little bit nicer. But now I want to focus on all the different features and options we have while we are delivering a Power Point presentation if we're actually going to get into a slide show and see everything that's available to us. So of course, there's multiple ways to start a slide show in Power Point. I've gone over them before, but I will do it again in the top left hand corner, you quick access toolbar. You'll find an icon screen with the play button in the center that will start a slide show from the beginning. Also in the bottom right hand corner of Power Point. Just to the left of your zoom bar, is another screen icon we could click on to start up that slide show. You have a slide show tab above your ribbon and in that slide show tab left hand side of the ribbon, you can start a slide show from the beginning, or you could also find the option to start a slideshow from your currently selected slide. Whatever thumbnail you've actually clicked on, that's where you'll start. And then we have our hot keys as well. To start a slide show from the beginning, that's gonna be the F five key or function F five on certain computers, laptops and then to start a slideshow from your currently selected slide. If it's not the 1st 1 you would press Shift F five or again function shift at five on certain computers, so I'll just go and start a slide show from the beginning. Well, let's click on the icon in my quick access toolbar. But of course you can click on whichever one you'd like as there are multiple options and that will start a slide show from the very beginning from a very first slide. And so what we get to see is the the slide that we are currently presenting. Typically, we're gonna be plugged into a projector, and so our audience can also see the slide that we are looking at. Well, you want to navigate through your Power point presentation. You can always left click to moved on to your next slide. Um, or you could press the enter key as well. That will also move into the next slide. Or you could use your arrow keys so like the down in the right era will move you to your next. Slide your up or your left aero move you to your previous slide. You can also huge use page up and page down. We'll do the same things. You can press the end key on your keyboard to go all the way to the end of your Power Point presentation. Or you could press the home key to go all the way to the beginning of your power point presentation again all those hockey's that they work in the slide show. Now we also have additional options in the slide show. If you were to right, click anywhere on your slide right click on your slide. You'll find additional options like navigation options at the top to go to your next slide or preview slide. If there is a specific slide you'd like to go to well, you can right click and in that menu, click on see all of slides that will show you all the slides in your presentation, and you can simply click on the one you want to go to next. Also, if I were to right click on my slide in a presentation towards the bottom, I actually have some screen options. If I like, I could quickly blackout or do a white out for my screen so you might be presenting some sensitive information and somebody's walking, and that's not supposed to see this information. You could very quickly do a blackout right click, go down the screen, do black screen or a white screen and right click again, go to screen and UNB lack screen to get back to normal. But I actually don't do this by by right clicking because there are hot keys, do a blackout or white out in a Power Point presentation. If you are in a slideshow and somebody's walking in and they're not supposed to see this information, simply press the letter B on your keyboard, and that will do an instant blackout. Press the letter B again, and it will unblock out your presentation so you can see it once more. Or you could also use the letter W for a white out at the letter W again to see everything once more if we would like, we could also mark up our slides, weaken, draw on our slides or highlight them. Highlight key information if we want while we're in a presentation and do this simply right . Click beneath our screen options down below. This towards bottomless menu will find Pointer options. 1st 1 is actually just a laser pointer, which, um, can make your cursor easier to see and make it easier for people. See what you're talking about. So if I choose Laser Pointer, you'll see I get that glowing red laser pointer. So if I want to ah, highlight key information, I could move my cursor around it. Yep, just to catch people's attention so they know what I'm talking about. All right. Click again to bring up that menu and go back down to my pointer options. And the next pointer option after Laser Pointer is the pen tool. So if I use a pen, I could start drawn on my slide. Aiken Circle. Important information underlying important information. Draw little pictures. Really do it every. Like I apologize for being a terrible artist. Um, whole right click again. Go back down to point our options where we can also see the highlighter. We'll switch to highlighter. Those allowing highlight important information, right clicking again on the slide, going back down to point our options. You can always change the color, have in color option down below, and there's an eraser tool as well. You can do the eraser tool and just left click on individual strokes. You want to race or by right click again go down a pointer. Options. I could erase all of the ink on the slide all at once. Now, when you want to get out of a Power Point presentation, simply press the escape key or you could right click. There's an end show option as well. But if you've actually marked up your slides with that ink or pen tool power points gonna ask if you want to keep those ink annotations and for the most part, you will probably discard them. But I'm going to keep them just so you could see what actually happens. So keep my ink annotations and you can see they still exist. But this is almost just like a a picture or image that we can click and drag on. Move around resize. But most likely you're probably just going to delete it. Yeah. Prestley keyboard. Same thing goes without highlighter. It's just like a little picture of something highlighted. So click on it and delete it to get rid of it. OK, but you can see that we do have quite a few more options than just going through our slides and talking about them when we're in a slight true. 48. Using Presenter View: So in our last video, I showed you how we can deliver. Ah, simple standard power point presentation. But that's not the only way we can deliver presentation in PowerPoint. In fact, that wasn't even the way that I personally use or even really recommend, because there's another way we can present a power point that gives us a lot more behind the scenes information. What I'm talking about is something called presenter View. Um, so present review again. What? Sorry, I should say we did you a standard slideshow. What? Your audience eases the slide you are presenting. What you see on your computer is also the slide you're presenting, and that's it. But there might b'more information we want to see. Like what if we had notes at the bottom of our slides that we didn't want to forget? What if we still want to see those? What if we had to keep track of the amount of time we were presenting for? Well, the present review gives us all of this information behind the scenes without our audience ever knowing that we might be getting a little extra help in our presentation. First off, how do we turn presenter view on and use it. The present review option is going to be in the slideshow tab. Right hand side of your ribbon is a monitors group and the option to use presenter view. Now. Don't check that off just yet, because present review does not work very well. If you only have one screen or one monitor for present review to be used effectively, you'll have to have either another monitor set up or you'll want to be, ah, hooked up to a projector. Um, if you do have multiple monitors hooked up any use presenter view, there's a drop down many where you can pick which monitor you want to present on. Now, even if you don't have more than one monitor right now, we can still preview the presenter view and really see what it looks like. So let's do that. And to do that, we're going have started a normal slideshow just from the beginning or anywhere. So start a slide show from beginning used any method you like to start that up, and once you get into your slideshow, go ahead and right click anywhere on your slide and halfway down the many that appears you will find the show presenter view option so you can check this out and see what all the fuss is about without actually having to can be plugged into a projector or have another monitor. Okay, So if I was hooked up to a projector, what my audience would see is simply the slide I am presenting, which I could see over on the left hand side. But what I see behind the scenes is ah, whole lot more. Ah, for example, I mentioned we might need to keep track of our time. You won't have time limits for your presentation. Luckily, you've got a timer in the top left hand corners. You know exactly how long you've been speaking for. If you need Teoh, wrap things up, hurry things up, you'll know to do that. And you can always pause that time or reset it in case you have different speakers or different portions of a presentation. Also, when you are in the normal giving a normal slide show and you only see the slide that you're presenting, that's it. So you might actually forget what slides coming up next and that can affect your Segways going from one slide to the other. But luckily and presenter view, we do get that information behind the scenes as well. We can see what's coming up next, so we're not caught off guard, and we, ah, have exactly what we're ready to talk about. Prepared for that next slide? Again, you'll see underneath that next slide any notes that you have taken for that particular slide. It looks like I don't have any for these first few slides, but if you did have any talking points or definitions, they'd be right here. And so if you had trouble remembering them, well, just read them from behind the scenes. And again, your audience has no idea you're getting this extra help. We want to navigate through your slides and present review. You'll find this era icons down below. Go through them. You'll also find some of those additional tools that we saw in our last video right underneath the screen or slide representing. So underneath that slide, you'll find that pen and laser pointer tool. You do your laser pointer, your pan, your highlighter all the same options as a normal slideshow. If we wanted to skip around different slides. There is an icon underneath the slide. We're presenting of a few different squares to see all slides, where we can look at all our lives and click on which one we want to go to next. Now I did this in our last video for a normal presentation, and when you do this in a normal presentation, your audience gets to see all of these slides. They get to see you looking through and picking one, not in presenter view. I only see this behind the scenes. My audience still sees one slide I'm showing, and when I click on a different slide, well, they'll see that one so I could skip around my presentation, if I would like. Also beneath that slide you're presenting is little screen icon. That's going to be your blackout options. You can still do a blackout in presenter view. Of course, those hockey's work as well. Letter B to toggle a blackout on or off letter W for a white out. Okay, so again, this is the way that I personally recommend presenting in Power Point just because of all the extra information that we get when you're done with your slide show the end slideshow options right up at the top here. So I'll just go ahead and end that and just be mindful when you're giving slide shows in the future, whether or not you have that presenter view option checked on her off in the slideshow tab . So there was another project file associated with this chapter on. I do highly encourage you to download that and practice all the different steps that we did in this one. 49. Course Recap: thank you so much for attending this power. 0.3 65 Beginner's course. Don't forget everything in power Point is highly customizable. Always be on the lookout for those contextual tabs that appear above your ribbon when you have an object selected. Don't forget. You can also use the format painter too quickly. Copy and paste formatting options throughout your whole presentation. Or you can use the slide master view to create universal formatting rules for again your whole presentation. And then when it comes to delivering the presentation, don't forget about presenter view, which can give you a lot more behind the scenes information and help make your presentation as professional as possible.