Paper Organization: How to Tame the Paper Clutter | KW Professional Organizers | Skillshare

Paper Organization: How to Tame the Paper Clutter

KW Professional Organizers, Organization | Minimalism | Self Care

Paper Organization: How to Tame the Paper Clutter

KW Professional Organizers, Organization | Minimalism | Self Care

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18 Lessons (1h 25m)
    • 1. Tame The Paper Clutter

    • 2. Course Intro

    • 3. Forms of Paper Clutter

    • 4. Benefits of Taming the Paper Clutter

    • 5. Plan of Attack

    • 6. What to Keep

    • 7. Letting Go

    • 8. Decluttering

    • 9. Organizing

    • 10. Paperless and Apps

    • 11. Scheduling and Habits

    • 12. Example - Receipts

    • 13. Example - Personal Finances

    • 14. Example - Business Month Closure

    • 15. Example - Creating a System

    • 16. Example - Home Office

    • 17. Declutter Step by Step Home Office Project

    • 18. Next Steps

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About This Class

Let go of feeling overwhelmed and not knowing where to start.

Learn a simple and effective system for decluttering your paper and getting organized.

What You Will Learn:

One-time Investment, Lifetime Benefits!

Paper is and has been a constant source of clutter for many. Paper is also the most time-consuming projects with the least visual “after” impact.

If paper leaves you feeling overwhelmed, unsure of where to start, and uncertain if you have enough time to get it all done, this paper clutter course is for you.

This course aims to overcome all 3 of those challenges, by introducing a tested method for Taming the Paper Clutter designed by two Professional Organizers who have been in the industry since 2012! 

Learn our step by step system for taming the paper clutter and get results right away!

By the end of this course, you will be able to: 

  • Start and finish any paper decluttering & organizing project efficiently.
  • Apply best practices in a variety of settings including how to handle receipts, how to build a system for monthly maintenance, and creating a home office.
  • Feel inspired and empowered to tackle any paper project.
  • Use valuable skills that will help you get control over your paper and ideas for going paperless.


There are many benefits of taming paper clutter.  You become more confident in your ability to find and make decisions about your papers. You will develop productive habits that reinforce this new way of living, so it’s a life-long investment of your time spent learning.

Your ability to be open-minded and change your current behaviour will have a positive ripple effect in all areas of your life including work, relationships, and overall mental health.


If you are interested in diving deeper into other areas of your life you can find more in-depth video courses about home organization, paper management, finances, selfcare, meal planning, lifestyle design, and more on our profile


Meet Your Teacher

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KW Professional Organizers

Organization | Minimalism | Self Care


 ... aka Emilio and Samantha.


Our most popular courses include How to Declutter & Organize Any Space, What the Heck is Bullet Journaling?, and Meal Planning for Any Diet. 


NEW course just published:

How to Stay Motivated While Decluttering & Organizing

How to Create Your Own Self Care List

How to Clean & Organize Your Fridge 



Let us know what you'd like to see from us next :)


P.S. Emilio is now available for 1 on 1 coaching. Learn more at

See full profile

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1. Tame The Paper Clutter: welcome to tame the paper clutter where you will learn the key steps for taking full control over your paper, whether it be in your home or office. I'm Samantha Kristofferson. My name is we're going to get you through this course our work experiences of helping hundreds of individuals tame the paper clutter. Let us to sharing this information with you. Currently, we have recognized members of professional organizes in Canada Way have Peter on international podcast television programming blocks unsold our evil concourses in four countries. We designed this course for any person who wants to be in control of their paper, created trusted system and being able to find what they need when they need it. By the end of this course, you will be able to confidently approach any paper organizing project with a proven method of success and the knowledge to keep your paper organized for life. Well, we did it in a method that we use successfully with hundreds of clients. This method is practical and can be easily applied to any space, whether in your home or office. This'll method is fantastic for maximizing your energy and time. Refusing stress building language, lifelong systems that you could follow easy way, working through several real life examples step by step. Now, the ideal student for this course is any person who's looking to clear out the paper clutter and find things easily, but is also overwhelmed with the thought of even where to get started. There are no requirements necessary to enroll, but we only ask that all students come with an open mind and the ability and readiness to learn. Please have a look through the course description, and we'll look forward to seeing you inside the course. 2. Course Intro: Hi. My name is Emily. Of course I got in my name Samantha Kristofferson. And together we have kw Professional Organizer's in 2000 and 12. We could started helping people carry on organized on paper. It's been a major one that we have been doing. Yeah, Paper has always been the common element among people that it seems to come in. Even if you think you want to go paperless, they're still gonna be paper coming at you. So how do you deal with the paper? How do you make decisions on it? So we're really excited to be sharing this information with you. We have tested it on live audiences, and that's why we know the contents really great. And we hope you enjoy it. The system that we're gonna using these courses there, one that we use with all of our clients. So it's been tested a lot of times, so hopefully we'll have you take control of your paper. We've also added resources and a couple of worksheets that we're gonna work through with you step by step so that you're able to build a plan and tackle your paper clutter on doing it on your terms and making those decisions to work towards your goals. So the only requirement from you is to have another mind and to be willing to try something different way. Always say that we're here to empower, inspire people who are ready for change. So if you're ready for change, we hope to see you in the next lesson. 3. Forms of Paper Clutter: welcome to the next part of the lesson. We're just going to quickly get on the same page. We know that probably you understand the definition of what paper clutter is, but we just want to talk about the different types. We believe that there's two different types of paper clutter on, believe it or not, once the actual physical clutter. And the second is digital technology is an ever growing, complex system that is entering into our lives. Whether it is through, you know, Elektronik, transfers of money, Elektronik billing more just the constant correspondents that's going on between you, your family, your friends or your co workers. So how do we keep a handle on all those things again? The physical clutter? How do we deal with the papers that come at us either through the mailbox or in when we're out and we're picking up flyers and papers? How do we make the best decisions about what to keep and what to let go up? And then one we're letting go, How are we going to let go of it? So we're gonna dive deeper into those answers further on in the course, but what we want you to understand is that it's totally normal to have piles of paper. But what's not acceptable is what prevents you from doing the things that you love or when it is causing a crisis, stress or anxiety in your life. So if you're missing payments or you're not finding the information you need when you need it, that's when stacks of paper become physical paper clutter. So don't get stressed out if you have a few papers stacking up on your desk or in the kitchen table. The whole point is that you have a system to deal with those papers so that it doesn't continue to grow. And then, in terms of the digital clutter, it's really important that you keep a handle on what's coming into your digital inbox or what's being sent to you on your on your phone in terms of notifications. If you have no system and those things were starting to overwhelm you, that is digital clutter. If you have ah, full inbox, but you know how to handle it, then you can feel pretty relaxed. So again we're going to dive into how to use best practices and systems to get a handle on all those swarms of clutter on. We'll see you in the next session 4. Benefits of Taming the Paper Clutter: So what are the benefits Off payment? Paper clad, while imitative did a lot of them. So in this light, I'm gonna show you after you off the ones that we know for sure. So one of them is having a piece of mine. Why? Because if you know where things are and you can find them easily, that's gonna give you peace of mind. That's kind of make you feel relaxed. I don't feel stressed. That's a huge one. Every time we get emails from new clients, one of the inside, they refer to it. I'm looking for peace of mind. I don't want to feel stressed, so that's a huge benefit. It's going to benefit. Your men have to. You're not going to feel stress. You're going to feel are anxious that another one is are not paying late fees in these days because they are very, so much happening so much going on. We have to think about so many things. It's very easy to be late on payments if you don't have a system in place. So by taming the paper clatter and having controlled, you will avoid paying late fees or extra charges. Another one is that you're going to need less storage space. So when duty carrier paper and you only keep what you truly need, you're going to need way less physical space. So instead of having ah, here fighting cabinet fires of paper everywhere in your home or office, you are going to really use that to a minimum. And that's kind of make your space look way nicer, and you're going to feel better. That speaks another one. It's up. All affairs are in order. When that happens, you're going to feel so empowered and inspired to do other things that your life is going to change. So just think for a second. If you are always struggling, finding what you need, you are always paying late fees on every time you open the door of your office. When you go home, you see five of paper everywhere. Those are reminders of things that you need to get down, or sometimes you are doing taxes, and it takes forever to find all the papers that you need that's causing a lot of stress. So if you could take control of all of that on, have all your person no there, there rest off your life. It's going to benefit from that because you're going to have more time and more energy on. You're going to be more positive to do all the things that you want to do. Tax time is simple. We get a lot of calls from people in tax time because that's when they are in crisis mode. That's when they need to get things done and they have a very specific deadline on. They don't have enough time because they can't trying what they need. That's really, really stressful. So we recommend instead of operating on crisis mode, that's try to operate on growth moved that's tried to be proactive. Let's try to set assistant that this was to help you be in control of your papers again. Reduce stress is a huge one if you can have all your papers in order. If you can find what you need when you needed distress, that you're going to experience is going to be very minimal or inexistent. Can you inviting living with no stress because of your papers? So many people are dreaming about that on. I can tell you that when we got control over our papers, we failed a huge relief. It's just so nice with love, relieved to know that when you need something, you open the cabinet and you know where to find it. That's a huge piece of mine on again. Anxiety. We deal with a lot of people that they are on crisis mode on. They are experiences huge anxiety because they can't find things because they have a really huge deadline. They need to do something that this urgent, but they can't find what they need. I needs really overwhelming to see off the vice off paper everywhere, and you don't know where things are. So again, these are some of the benefits are that you will experience from name in the paper clatter . Let me show you an example of time. We have a lot of people and something we do to is it only takes a few minutes to sign it. So let me show you this graph. If you're spending 10 minutes a day looking for things, that means that at the end of the year you're spending 60 hours, so 60 hours is 2.5 days. Just looking for things that's basically wasted time. If you spend a little bit more than that and you all the way down to 60 minutes a day. As you can see, that's 364 hours. So that's 15 days a year. That's a full two weeks occasion. So if that's your case, a huge benefit that you would experiences, you will stop wasting time, and you will be able to use that time to do something else. If you wanna put price to that, time is very easy. Yes, calculate How much to you in a moment. What is your income? The vital by 22 weeks and you will know how much money that 1%. That's the amount of money that you're spending because you don't have the paper in control . So the using attack have big investment for you to maybe spend a little bit of money. Creative systems are spending a little bit of time and energy. Doing it once on that change is going to last forever. I think it's worth it. So I hope you see the benefit on. I will see you in the neck. Listen 5. Plan of Attack: welcome to building your plan. Retaining your paper clutter. This is where were the resource that we've attached is going to come in handy. It's gonna help you put a name really clear, achievable fools to your plan. Okay, so if you want, you can pull out that worksheet, and you can take some time after this video to Philip. But was the point of building of plan thing that we do before we start any decluttering project, whether it be paper or whether digital we always need to start with the why? Why are you going to tame the paper cutter? Is it because you listen to some of the benefits that Amelia was talking about in the previous video? And you said yes. I want to save that two weeks worth of time. I don't wanna waste it looking for things. Okay, great. That's a really great goal to have. But what's really important is that you are able to not only name what that break future is going to be, but you are able to visualize it as well. If you're like some people and you have a lot of visual clutter going on in your office or in your home or in your kitchen thing you're gonna want to say, Well, what does the ideal O'Connell like? If you could snap your finger, what does the dream? What does the ideal space look like And take some time to visualize that, and it might not come to you right away. But the longer you work at it, the better you're going to be able to achieve your dream. So in the goal, you want to know what is the ideal outcome, and then you're gonna want to be able to schedule a bit of time for yourself to be able to really work out those details. When it comes to paper management, it is the most time consuming project that you can do. And it is the least visual impactful that you will dio so you can spend hours upon hours organizing paper. And unfortunately to someone who wasn't there watching you work, they might walk into that space and go, Wow, it's not really much has changed, but really, what you've done is make so many decisions. So you may be able to declutter a room in a few hours, but you may only be able to go through about 1 to 2 inches of paper in an hour because each paper represents a decision that you need to make on. We all know what it's like to have decision fatigue. When you've made so many decisions, you just don't want to make another one, and we understand that. So we want to set you up for success on the whole way you can do that is by going through and building a really good, great plan of attack. If you look at that Reser sheet, it's asking you to name your project Teoh describe the ideal outcome and then in that space or in that paper system, talk about the things that you love already. And it could be. I love the fact that my filing cabinet is black and it closes, and I don't have to look at anything. But I hate the fact that when I opened that violent cabinet, I can't find what I need when I need it very quickly. So those are the things you love and the things you hate, and it's really great to go through that exercise and name a bunch of those things for that system. The other part is naming the challenge is that you're going toe, probably face during your project. This could be a little bit difficulty, because again, we're looking at what is going to be the challenge for us. For me, Sometimes it's leaving it last minute, so proud, procrastinating right up until the end of when something is actually about to happen on. Sometimes I don't leave myself enough time. So what's the challenge that you're going to face? Is it going to be something to do with budget that you don't really have it in your budget right now to invest in a in a better filing system or new boulders? Is it gonna be that you have a hard time making decisions? There's a lot of different things to think about, but when you can name your challenge, you will be more likely to be successfully overcoming that challenge. So the more we talk about those types of things were we write them down, the more likely it is that we will be successful. So I really encourage you to take time to fill out that worksheet, and I want you to be realistic about it. One of the things that we don't acknowledge, especially your creative person on. We work with a lot of creative people, and in this day and age we have the ability and access to do everything but were restricted by the fact that we're just human beings and we all have 24 hours in a day, so we can't do everything. So that's why it's really important to be cognizant of how much time you're dedicating to paper. So here on the pie chart, you can see if you're sleeping the right amount. If you have to work during the day, if you have to prepare and eat food. If you want to spend time on leisure activities and with family where and this is a 24 hour pie chart, where is there time for paper? So it's really, really important that you take a good look at what your schedules are, what your commitments are and say, Is it realistic for me to sink that I'm going to be able to read all of the research papers again from when I was in university? Or is it time that I left those things go so again? That's a really difficult decision and example to share with you, and we will be touching base on that in the later video called Letting Go and how to make those tough decisions a little bit easier. But what's really important and exciting is that you have the ability to make your goal, whatever it is that you'd like to see. So that's really amazing. That's what's going to keep you motivated and moving forward. How do you want your paper to be? How do you want your space to feel? You are the You are the captain of this so design what it is that you'd like if you need a little bit of help, use that resource sheet and start to feel of those boxes and we'll see you in the next video. 6. What to Keep: So now we're gonna talk about what to keep. This is something where we never try and offer advice where we know we're not the professionals in the case. So we like to advise you to speak with the people who you trust and USA's advisors when it comes to the really important documents in your life. So if you work with a lawyer and you have legal documents and you're uncertain of whether or not you need to keep them, we recommend that you speak with your lawyer. If you have financial papers and you have a financial adviser or banker that you work with , we again recommend that you speak with that person first before deciding whether or not you should let go of things. We do not recommend that you keep things and you don't make a phone call or try and have a meeting with that person to make decisions, and you just store them for a long time. If you're questioning whether or not you need to keep something, make the phone call to that adviser and get them to give you the answer that you need the permission you need to either let go or the advice that you need to store those papers safely. Okay, and sometimes the paper documents are something that you share commonly, maybe with a spouse or a family member or parents or school or work. So again, we recommend that you never make decisions that make you feel on easy about letting things go. But we do encourage you that if you have a certain amount of paper that's piling up and you're uncertain of what decision you need to make, the only step you need to take now is to get connected with a person who can help you make that decision. So I want to get you to refer to the handout that we've provided for you. And it's just a simple generic when two tossed the papers. OK, so it's going through everything like bank deposit slips, banking statements, credit card bills, employee information insurance policies, pay stubs, receipts, old age securities and tax returns. So, again, what are the legal requirements for you to hold on to some of these papers in Canada? The Canada Revenue Agency recommends that you keep all tax related information for a period of up to six years, so that's a really long time, and that can be a lot of of paper. Do you need to keep things beyond that again? It really depends on your situation. But for personal files related to see are a all of that information can be found online. Or you can find out from the person who files your taxes on your behalf way. Do recommend that you create a system that allows you to be in control of your paper and also know when is the right time to be able to let go and when to hold onto papers. Also on the bottom of that handout, there is a never tossed section on that first of papers that we believe that you should never let go of and maybe need to be kept in a safe place, such as birth and death certificates, loan documents, estate planning, vehicle titles, many different options like that. So again, making decisions about paper can be a challenge. But who can help you solve that challenge? So find the people that you find that you have trust in or that advise you on a legal or professional level and make a quick phone call so that you can get that peace of mind back and make decisions about your papers 7. Letting Go: we're talking about when to let go and how to let go and what to do when we encounter those really difficult situations when we're just unsure whether or not we can Lacko of paper. So you can tell just by looking at the piles of paper or the different types of paper that you have left over that you're uncertain of what to do with. Ah, lot of these papers tend to be things that holds sentimental value to us. They could be photographs. They could be our Children's art. They could be a paper that we wrote a long time ago in elementary school. It could be important family heritage documents. So when are we able to let go and how are we able to let go? I want to go through a couple of situations with you, so the first is being able to donate your paper, and you might say what donate paper. What's that even mean? That could mean, you know, maybe you have the creative side and you have a lot of leftover craft papers or specialty papers stationary that you're no longer using. Sometimes it's really interesting to be able to donate those types of papers to local schools to programming that might be going on at a local library, doing a little bit of research and make a few calls or doing the search online and seeing if any of those resources may have value also for donation when it comes to books, would it, which can sometimes be a lot of paper finding the place that accepts rare books or certain types of books that are great for resale? If not, there are such places that just like Elektronik waste and cardboard, there are bins that specifically work for collecting paper. And again, the people who are hosting those Ben bins generally get a little bit of money by weight about how much papers in the bin. So if you're looking to get rid of documents that aren't important, then it's great to be able to offload those papers for people who are going to be putting them to good use. Another is what do we do with documents that we know we no longer need, but they have confident, confidential information on them, and here is where we want to let you know that shredding is really, really commonplace. But it's also really challenging. If you have a stack of papers like this and you have one of those inexpensive paper shredders at home, you can easily burn through a couple of those shredders, breaking them to the point of not working anymore on. And sometimes it's just a fast to go to a local shredding store or a place where you can see the shredding happened on site, so a truck would arrive at your home and shred the paper's right in front of you. Also, you'll see that normally shredding events happen everywhere in America in and around the April and may mark because it's just after tax season on a lot of political figures in your area are normally hosting a free shredding event. Teoh give back to their community and allow you to be able to, for free shred a lot of those important documents that you don't want getting into the wrong hands. So what do we do with you know, Children's artwork or really important mental papers that we have from our Children? This can be a really big challenge for a lot of parents, especially when they're trying to save, you know, memories and really important markers in their Children's life for when they're an adult. And what's important here is that we believe that you should only be keeping a sampling of that work unless you have the space on the funding and the time and the energy available to dedicate to that project. So Children's artwork. If you do a quick search online about creative ways to deal with Children's artwork, there's actually some really neat programs and services available to you. You can do things like digital, izing it by taking photographs and building out a beautiful book that is, you know, just one book. Instead of it being large piece documents. Everything's condensed into one small book on your shelf and then passed along to your child when they're of age. Another thing is being able to frame and hang onto the wall. The really special pieces you can do things like, well, tain. You can also buy portfolio pieces what you're able to, you know, store larger pieces of artwork and then it the amount of space and storage. So there's a bunch of different options for that. One thing I encourage you to do is to get your child involved in that decision making process make some sort of habit that at the beginning, in the end of the school year or maybe more often than that, you say Okay, now is the time when we're gonna go through our work and we're really going to decide what are the top three or top one pieces that I love and I want to keep for the future, and you have them help make those decisions. If they're finding it challenging to let go of papers, how do we make it easier for them? How can we help teach them about the importance of recycling paper, of letting go of items of showing that there is important in keeping some in Liberia? But it's also really important to make sure that if we only have this much storage space, it means we can't keep everything. So it's, ah, hard thing to do. But it is something that you can start to approach by testing a bunch of different ideas, letting go of other items. So memorabilia photographs again. There's a lot of different options available to you. It just really depends on how much energy, time and money you are willing to invest into that project, so be realistic about your goals and recognize where you town on cannot in basketball. 8. Decluttering: de cluttering. So we had a lot of information already to help us get started. But now it's time to actually do the physical clattering. So basically, for obvious leaves on getting to that paper myth, sometimes it can be a little bit overwhelming. As you can see in these photos, some poets are really huge. There are a lot of papers, but let me tell you one thing, if you have the aptitude that you want to change, if you have decided that you don't want to live like this any more than you want to take full control of your paper, it s a matter of time to finish it. So there are only so many papers, even if the full If the room is full of paper, it's gonna take a little bit of time. But once that Stan is not going to get their game. So that's good news. So how do we get started? We always recommend following our system. It's a system that we always follow with every kind, and it's been successful for hundreds and hundreds of times with so many different people. So we believe it is a very good system. We invite you to follow these steps if you want to be successful. So the 1st 1 is to clear your working space from paper sometimes depending on the amount off paper that there is in the space, sometimes sensational possible. In that case, we will set up a folding table, a temporary holding table, and then you just have to start making fives with paper. So basically, we use the wave technique. We start in one corner of the room weight 180 degrees and then 360 degrees. So we basically every single, I think in the room when we're finished, everything that is in the room, you have doused it. You know what it is. You know where that is? In the case of paper, we sometimes try to pilot paper in one corner. Some things we use temporary boxes and then we start making pies. So we start going through paper wisdom making pass that makes sense for you. So if you grab a paper on that paper means or this is a school, pray for my that's gonna be That's gonna happen, Amy, in your brain. So how are you going to remember if you need that paper, So name it. That that name that you were thinking about. Same thing with our finances. So people refer to I wanna have a car, a car fire. I want to have a house. I want to have a hydrate when I have a water bill. I don't have a mobile phone. Whatever makes sense for you. Some people have all the bills together for literally. It's called bills. Some people have separate ones. So you decided system. But start making tires following that, that system that makes it for you. So go through the paper. Start making the fight. Start making decisions. What do you need to keep? What do you need to go? Have bean ready for recycling. Half have bean ready for shredding on. Have unimportant documents to take care off box. So we normally have a box or someplace where you will place all the documents that you need to take care immediately. So these day today, tomorrow you have a deadline. So don't put those in the tires because you won't be able to find them. Another important thing is always to have to release beside you half a notebook A piece of paper on. Every time you run into a paper that requires an action from you, make sure that you write down. What is it that you need to do on if you have a date of mine ready there, too. And then put that paper with the other ones that you need to do something about again create patch following the categories that makes sense to you. This is the best system that you can create. We don't really believe in one system fits all because at the end of the day, the system has to be a simple as possible on. If you have to think before you're using the system, the system wouldn't work and you won't remember how to use it. So think, how am I going to remember to find this paper? What is the word that comes to my mind entree to use that word a psychotic. We also use that temporary finding system that could be out collapsible books that could be our bankers box. If you have access to a filing cabinet, maybe empty the filing cabinet completely and start from scratch, start creating those Stepanek holders on you can a wish renamed after You don't have to stick to the systems. Your trading right now you can tweak it. You can change the names, you can take them around. This is just a starting point. It won't be perfect from the beginning, but working towards creating that system that well have you be, and then don't buy any province yet within recommend by employees because you don't really know how lots paper you need to start. So it doesn't really make sense to buy solutions that may not treat you well. So in the next video, I'm going to talk about organizing of finding homes for everything. I will touch base on what kind of problems you can have access to on the importance of Don't buy anything before doing the restructuring process. That is really important. So I hope this video helps you to get started again. This is a system that we have news with hundreds and hundreds of clients on between. It was very successful, so hopefully it will help you to I see you in the next video 9. Organizing: organizing on finding homes for everything. So once you have them with Eddie cratering process, hopefully won't take. You are really long time, but if it does, it's okay. Sometimes that capturing can take a few days, a few sessions, a few weeks, even a few years, depending how much paper you have won two of them with their decluttering, you are going to know exactly how much paper you need to stop. So why did you know that now is the time to find a home for the paper? Normally, fighting cabinets are a great solution. You can access them. They could be like a stand alone piece off furniture. Sometimes they're integrating in a desk drawer sometimes could be like a banker's box. That's probably the most inexpensive one that you can use, and then you can label them on the outside, and maybe you can have in a year. If you have different businesses have different, like national finances that you want to try. You can use them separately so it doesn't matter the system that you use as long as it's easy and simple for you to use. In our case, I will say that 80 90% of the cases. We always have access to filing Cabinet in our clients. Most people have fighting covenant and I can tell you that de Smet space it's nobody enough to feed like a person up on a business one. In our case, we have this much space. As you can see in our filing cabinet, that's our personal portion. And then this is our business portion on everything fits in just one. But the thing is that we are also way have a lot of stuff of life. So again, depending on how much volume of people you have, you're going to need a different solution way recommend always to measure. When you measure the amount of paper that you have always think for in the future you need to start more papers. So try to buy something a little bigger than that. And that way you have space for expansion in the future. In this example, As you can see, this is a solution that we created to store our receipts again. This is finding a temporary place to stir the receipts during them on and then at the end of the month, we take all topped receipts. Some of them we have to keep them for business purposes. But the risking guess called once were reconciled Credit card statements Are they Ricard on bank accounts and everything is fine. Most of those receipts. We don't need to keep them unless we are going to claim something for taxes way. We need to keep something as expenses for our business. So again, you need to understand what system you have, what papers you need to keep. Which one do you need to keep and then find homes for everything? So you will have permanent homes for your filing cabinet. The filing cabinet is where everything will end up at the end. But you would have temporary fighting systems in your home. Some people have a temporary incoming mail trade, sometimes in the kitchen, sometimes at the office. Then when they come home with all the mail, they put it there because maybe they don't have the time to do with it right away. So that could be a great temporary solution. And then maybe once a day, maybe once every two days, you go through all that mail and then you decide. OK, do I need to take an action. Do we need to pay anything going to respond to these and then you can recycle it or you can style it in the filing cabinet. You have to schedule an action if that's required from you, so that I have great system. Just thinking about the steps that you are following on. Create a system that makes sense for you. So this is really important. Started systems have not the most important thing. Important things are seasoned that are behind. So think always about all the steps that you are following on. If you find out grabbing that since then, try to fill it with a state that makes sense for you. 10. Paperless and Apps: we're talking about is paperless possible, and we have to say Absolutely it can be possible. But it's a transition for most people. And really, truly, there's always gonna be a little bit of paper, probably involved somewhere, somehow someone's not gonna be on the same sistemas you, and they might issue, you know, a paper invoice, or they might mail you a document. Or you might physically need to sign a document legally, and they need that to be in person or it have an actual physical paper. But for the majority of your papers, you can start to transition in and away from having paper copies. So one of the things that you want to feel comfortable with if you are going to start approaching, going paperless and that is feeling really comfortable with the technology that you have, so do you understand how to use your computer? Do you understand how to harness the power of using the Internet? All of those kinds of things you want to feel comfortable doing, so if you don't right now, that's OK. There's probably some programming in your area or online. They can heart start to help you feel more comfortable. Whether that's true private tutorial or getting a little bit. In our case, our library often offers private one on one instruction with any type of technology or device to help someone get a better understanding of how to use that. So when you do that, embracing how to use search functions is going to make you and your life a lot easier in terms of finding emails in terms of finding documents on your computer, starting to learn how to use the search search function and how to modify those searches when you are trying to find a specific document or file, having a backup plan is also really important with paperless. So you hear a lot of people talk about having a cloud backup system. Other people will recommend that you need to have separate hard drives. If you have very sensitive information, you might wanna have, you know, multiple backups of hard drives, USB keys, something locked in a safety deposit box. It all really depends on you and how you feel comfortable generally with any cloud based service. It means that no matter what happens to a physical item, your computer or your phone, if it sink with a cloud service, you will always have those documents and files on access, whether or not the phone gets run over by the car or the computer gets damaged because you dropped a coffee on it. So that's something really important to think about is what your backup plan for if something were to go awry. Social media and photographs, those air, all parts of going paperless. So is your communications starting to happen? Mawr Online. Maurin. A Digital framework Again that really depends on your personality and the amount of time and energy you put into your digital life. Digital billing is something that I think eventually you are going to be phased into, regardless of whether you want electronic billing. Ah, lot of companies, especially hydro cable. They're all recognizing that there's a huge cost savings involved for them. If they're putting in the papers to you. Elektronik Lee, as opposed to physically mailing you copies so again, if it's not something that you've already done, probably there is the service. If you're still, if you're still receiving paper copies, you would be able to switch to a Elektronik version. And then what's important is that you now have a habit. That's all mine. So as opposed to the habit that you had when you received the mail, you open it, take action on it, violet, or get rid of it. Now you're going to be receiving it online. So what's your habit around that? You get the email, you pay it immediately, or you make it out to do to make sure you do it by the end of the week, and then you file that away in your in box. You just have to build a system and make sure that it becomes a routine so that those things don't get lost, and you don't end up paying more than you need to. Managing emails and harnessing the power of Google and YouTube is something that can really help. Kind of leverage your ability to tame kind of the paper cutter. And that is by when you don't understand what it is that you need to be doing or you feel like you've hit a roadblock. Using the search Maanshan function in a search engine like Google or Yahoo or YouTube and finding someone who's probably already provided a tutorial for you. Online for free eso When you get stuck not knowing how to change, you know a name of of your email. If you were to take that simple search into Google, probably there's a step by step method that you are able to follow on. Get a solution quickly. We also want to talk about when you're going paperless the different types of applications that are available to you to use. We recommend four really great applications just for the beginning stages of going paperless on the 1st 1 is called Tiny Scanner. What Tiny scanner does is take a photograph of the paper document and then turn it into a PdF and then a. Pdf is the type and sorry, the type of file that anyone is able to access. So no matter if they're a Mac user or an android or windows, they're able to open and see what the pdf ISS. The second is cam card. So if you're someone who collects a lot of different business cards or has a lot of different contacts, you'll understand the frustration that it can be to manage all of those business contacts and be able to share them When you need to. Cam card takes the ability of recording that business card, reading the information and automatically populating your contact your contact file on your phone or in your email so that you're able to just get that information quickly. And if you don't want to have the paper, you can hand the card back to that person and say, I've got your information. Google keep is one that we used to manage and keep lists. So, for example, on on a personal level in Google keep we have an ongoing list that is, restaurants to try books, to read, movies to watch. So any time someone says to us, Oh, you know you have to wash that new movie with So and so it was so great will take out that list and Google Keith, and we'll add that title to the ongoing list and then on a Friday night, or, you know, a night where we really feel like watching a movie. It's not a big decision to say, Well, what are we gonna watch? We go to that list and we say, Okay, here's the next one on the list that someone recommended to us and all that information stored. There's no paper that can get lost. It's all in one place. Trela was another application that we recommend for using to build out list ideas for projects and keep project management going on on more organized level. You can see different boards. You can move things around, and you can build that list with inside of a project so again at you want to feel comfortable with technology. But trailer is a really great application to explore. If you've got a lot of moving parts, flip is another way to eliminate the paper coupon clutter that you might have. So if you're a person who really likes making sure that they're leveraging the sales that are happening in stores, flip is an application that allows you to organize and keep all of those coupons all in one plates. It's also great if you shop at locations that do price matching because again you're able to show a lot of different flyers all in one place, and people are able to see and scan those coupons quickly and easily. And again, the most important thing with going paperless is not necessarily going back and digital izing all of the backlog that you might have. Okay, The most important thing is trying to start the habits of going paperless moving forward. Because maybe you won't enjoy going paperless right from the beginning. Maybe it's important that you give it a try before you completely throw out the old paper system. So we look forward to seeing you in the next video. 11. Scheduling and Habits: So now you have them, the decluttering you have organized everything. You have found the right solutions. Everything has a home you have created, hopefully a system that you can follow and then hopefully you are tweaking that system to make it work for you. You are maybe going teach Italian some areas. So a lot of things are changing right now on a lot of things are moving and evolving. So one of the main steps after doing this process of the clattering, organizing and creating systems is always the mountainous. It's always the creation of habit. You need to create new habit. So you are doing something completely different that you used to do before. So that requires are a little bit of thinking that requires repetition that requires you putting the work on, basically keeping those actions happening constantly until they become a routine habit and hopefully you don't have to think about them anymore. It will become a part of your life, so it's really important to always make sure that you are maintaining the system that you are following those step by step that you have created. Sometimes I will invite you to write them down. I know it sounds silly, but sometimes by having them brilliant down, you can just look at the step by step and they follow it. And I guarantee you that when you do that a few times, you would need a piece of paper that least anymore because you will remember because it became a habit and now you don't have to think it's not difficult anymore. It's just a part of your life. So it is really important here in these arts Live. Wanna share with you like a client's story that with it on again we were doing paper. We were doing a lot of changes, actually create new systems, and then it was really important to just spend at least a minute, making sure that you are following through making sure that you are maintaining that system , making sure that whatever doesn't feel right, you are tweaking that you are having an extra stable changing the steps around. Oh, just try to keep changing the system until it's perfect for you until you don't have to think it's natural. It just happens that will take a little bit of time, but you need to maintain you need to create its have it on. You need to make sure that you are being positive on understanding why this is happening. Being patient, another important thing when you are doing all they see is you need to stay motivated. It's really the people to keep that motivation going all the time, especially when things are difficult when you have to think too much. When the system is new, a lot of changes all at once. It can be a little bit challenging. So always think about that bright future that you are moving stuff they're moving towards. So how are you going to feel when you get there? Are you going to get stressed or you're going to feel joy? Are you going to have to have more time? You're going to feel less anxiety. Just think about that theater. How are you going to feel? How is your life going to be, how easy it's going to be to do taxes to find the documents when you need them? When you think about that, you're going to feel inspired and you are going to be motivated again to keep moving forward towards that. So again, this process is difficult. This process is challenging. It is will really rewarding. But it takes a little bit of time. So please have patience half consistency on. Let's make sure that we create those new habits that will last forever the rest of your life. You are going to be benefiting off this. So even if it takes one whole year to do these even two whole years in all your life, it's still so worth it to do it. 12. Example - Receipts: Hi. I'm here to take you through the example of how to mount manage the challenge of paper receipts. So the reason why we keep the paper receipts to be able to keep track of our our spending and be able to reconcile our accounts with any cars that we used to at the end of month, figuring out where we're spending our money, the challenges you end up with her seats everywhere they can be in pockets, the bottom of bags in our purses in the side of the car. So how do we build a system that is something that you can trust and use on a daily basis that doesn't really stand in the way. So in the beginning we started it with a corkboard with just the masking tape, with some general categories for spending a k A grocery, spending going up, the restaurants, the utilities, bills, all these kinds of things. And what we would do is when the receipt would come in, it became this habit that you could take the receipt out of your pocket out of the bottom of the purse, bring it in from the car, and then you find the category and ended up on the corkboard to give you kind of assorted way of doing this. The reason why we built the categories is because we wanted to avoid that second challenge that happens is if you just throw all the receipts together into one box or into one spot, then now you have to sort them when you want to go through them and figure out what's what . So doing that little bit of pre work is actually saving you a lot of time at the end. Now, if you don't have space to do a quick word up in a wall or behind a door or something like that, you can always use a different system dividers in a shoe box. You could use an accordion file. Andi, just have your headings in each, in each folder section. You'd also do a paper filing system in a filing cabinet. The thing is, are you going to be able to maintain that once I get a paper receipt as soon as I come home or as soon as I come into the office, I'm putting it into this spot. So that's why we really like the corkboard because it becomes a little bit easier to maintain that system. As that system continued to be successful, we modified it. We changed the masking tape for some nice, nicer labels. We had paperclips instead of the instead of the tax. So it was a lot easier to be able to pull those receipts off and at the end of the month, able to enter in that data and find out where are spending waas. So it's an easy way to look after your paper receipts. And the reason we feel that it's important to look after paper receipts is that you just have all of this knowledge coming at you about how you spend where you spend and how best potentially you could be building your budgets on. You can't do that without managing how you're spending your money. So this is a great system for solving that challenge of what do I do when I can't find the receipt? I'm looking for 13. Example - Personal Finances: I'm going to share with you an example about personal finances the same way that someone that was showing you how to organize receipts. There is a really great system. When you are doing the month in the month closure, you can have a really good system that will allow you to have full control of your experiences. You will understand where you're spending the money, how much you are making, and basically it's gonna help you make really intentional decisions. So in this case, we use our an Excel spreadsheet. As you can see in the image on, then we have our way have created the same continuities that you saw on that board. So we have one for groceries, one for guys, one for utilities, phones, any continuities that makes sense to you. You just make sure that you have the same ones on the court port. On your whatever system you're using, you need to have the same ones in your computer. So in this case, as you can see, we can track every single line independently on again. Off the monthly takes us probably half an hour. Maximum two. Yes, Input all the receipts into that document. And then we have all the information that we need to understand. Okay, How are we doing? How much have we spent? Where did our money go? And then how much money they make on how much utilities will pay, how much morning we spent having coffee outside or going to restaurants. Pain for gas for the car. So when you have all this information at the end of the month is really powerful because all this happened, you can see what's happening on then you can then change your behavior. If you want to. You can didn't realize, reflected realized. Wow, I'm spending $60 a month in coffee. That's that's way too much. I want to reduce that, or maybe you are fine with that. But then it's going to allow you to maybe start saving money for for that trip that you wanted to take. Or maybe it's going to allow you to put morning aside for retirement or maybe safe morning for whatever. It's meaningful for you. So this is really powerful. We're would recommend all off our clients tohave assistant that allows them to know how they're doing at least once a month, so combining these two systems together. This will allow you to have full control of your finances, so we encourage you to you something similar to these again. A system is always a very personal. You have to create the one that you feel comfortable using. It doesn't have to be complicated if you have to think twice. When you are using a system, it's too complicated. Most likely you won't use it, so try to make that system are simple as possible. Also, you will require a little bit of time to create the new habit. So don't don't expect that the new system is going to work automatically from they want. It's going to require you to think at the beginning. What do we need to do? What are the steps that I need to follow and then start repeating them over time for having , And then after a few days, they say that it takes up to 21 days. Some people say that a little bit more, but once you repeat those steps for a few weeks, they will become a habit and then you won't need to think anymore. It's like driving. You don't have to think when you are driving now. But when you were landing, you needed to pay a lot of attention to every single thing because everything was new. Saying for these when you are creating a new system, make sure that you spent some time creating those habits and just be patient. I hope you enjoyed this example, and I hope you can integrate some of these ideas in your personal life. 14. Example - Business Month Closure: I'm gonna take you through the example of a business month closure. So what is the challenge here? The challenges. We are small business owners, and we understood the frustration that it can occur when you're trying to understand your numbers. And when you're trying to understand the financial aspect of your business better, there's a lot of things to be done at the end of the month. If you're a startup like we were, we were doing all of those bits and pieces ourselves. So it wasn't something that we were paying someone else to look at Our business for at the end of the month, we found, were spending a lot of time, and it wasn't always working out the way we wanted. Something would come up or something would have matched, and we became extremely frustrated. And so we decided that we really needed to build a system that was going to be reliable. That was going to be consistent on that would give us the message to be able to come up with those matching numbers every month. So how we started doing it because it wasn't overnight, it wasn't all that we just do it like this and it's that easy. No, We started to build a system by watching what we were doing. So getting a piece of paper out and as we would close the month, we were right down every task that we did. And we would do that because it was really important to understand. How are we doing what we're doing now? Of course, it wasn't exactly in the right floor order. And so the next month, after we looked at that list and said, OK, we're going to follow this, listen to it again. We were able to change, move around and follow a better system and keep modifying it. Keep testing different ideas and what we noticed is that we were taking time of two of us working on her end of months, taking four hours to do this. We were slowly carving way, time after time after time and it was getting shorter and shorter and the results kept improving, that there were less frustrations, that things were matching and that we were spending less time. And so now when we close the month were about 32 an hour, 30 minutes to an hour closing the month, and that's it, and everything works and there's no frustrations. So you can see we started with that that list tracking what we were doing, and then we built it into a system which, you know we have printed up, and that's also some really great bone structure for your business. So should something ever happen to you, or should you down the road, decide that you're going toe open? Outsource that that kind of work, you know, have a stepped process that you can show someone to say. OK, can you follow this process? Because this is how we do it. It's a steps of service, if you will, or step of system. So now you've got a little bit more to offer. If you are selling your business or if you are looking to bring someone else on the team or to outsource, you can give them this exactly how I do it. Feel free to improve on it if you feel there's ways to improve on it. But this is guaranteed to be a great system networks. So we encourage you that even with personal finances, whether it's your business or whether it's personal, if you're doing the same consistent actions month after month. Try to document what those are, because when you do that, you're not only improving your system, but you're also leaving a lasting method for someone else to be able to use should something happen and you're not able to do it yourself. So we really encourage you to get efficient, create your system. You're already doing it now, and you're alleviating that brain work of trying to remember. Hey, what's the next step? Just follow that list and check it off. 15. Example - Creating a System: in this example I want to share with you how to create a system. So this is what we do with all of our clients. In this example. You can see that this is a system that we created for ourselves a few years ago. So it was a system that we created because we had a challenge on the challenge. Waas. Every time we have a client contacting us, we didn't really have a system to fall on. Sometimes we were missing step. Sometimes we were missing important information. We realize, OK, we need to create a system. This was probably four years ago. So, as you can see, when you are creating a system, you have to think off all the steps and you need to do so. Then you have to order them from number one, number two, number three, and then you can tweak the system around if you need to. Until the system worked really smoothly. In this case, as you can see, the client comes in and then there are three ways they can contact us so they can call us by phone. They can send us an email or they can feel about four. Those are the three methods. So if any of them happened, there are specific steps that we have been down, as you can see. So this is assistant that we created. We tested it a few times. We tweak the steps, we older them as we need it. And then after a couple of months of the system, this process waas working perfectly again, business evolved. We evolved. Our our system can change, and that's OK, but at least you are. You have a great starting point so you can take this same example on Apply this to paper one of our ladies clients. She was having a problem without paper. She had papers on the kitchen table. She had papers on the basement. She had papers on the home office. She didn't have a system. So one off the exercises that I did with their waas. Okay, let's break down the steps that you are following right now. So you come home, you open the mailbox and then you grab paper. What do you do with that paper? She didn't have a clear answer because she she wasn't being consistent. Something. She left it on the kitchen table. Sometimes she left it somewhere else, so she didn't have a system. So I was asking her. Okay, what do you feel the most Comfortable, What is the most convenient? And then she say, Put them in the basement. And then I asked, like, Are you going to work to the basement every single time? You come home actually say the most Likely? Not. Okay. So where is the space? That makes more sense to you. And then she said the kitchen. Okay, so we started building that system for Harry was the kitchen. But I didn't want her to use a kitchen table because she wanted to help a clear table. So we ended up having a trade him in a corner and that she felt really comfortable doing that. So after that, what is the second step? She said, Okay, I need to do something with this paper. So again, Step two for hair was toe grab all that paper and take it down to the home office because that was she does all the paperwork. Step three watts toe every. It requires less than five minutes to do it. She will do it right away. If it takes longer than she needs to put that in the calendar. Make times. So as you see, we were building the system together, she was building the system that makes that made them. What's the most sense for here again? You have to question yourself all the time. What is the next step? What is the next step? That most likely I would feel comfortable doing so mad that out bright on a piece of paper , as we did here and then follow the system. If you find yourself stuck in one between steps, there is a step missing. Or maybe you have tow change the order of the steps, but at the end you would have a really good system that you will feel comfortable using, and you will have to think a lot. Then you have to repeat the season. My few times, once the system your repeated and repeated and repeated, they haven't will create, and then you would have to think anymore. It will just happen. So this is a great way to create systems and processes. You can apply this toe. Anything could be to paper or to something else. In this case, we're talking about paper. So I invite you to do the exercise. Try to break down the steps that you need to follow. Try to take that system and then once you have tested a few times, tweak it or their steps Add the ones that you need to remove the ones that doesn't make sense on. Then keep trying it and see it feels good and smoke. I hope these are example helps you and I come way to see your system. 16. Example - Home Office: Hi. I'm gonna be taking through the final example of the home office to clutter. So what do you do when you're in one of those situations where the paper and the piles have started to climb up around you and you want to get started and have that fresh start and build systems that you can trust and work through? So I want to share with you one of our clients stories. This is a home office of ah woman who for several years has been running two successful businesses out of this space with her partner, but then recently had a life occurrence that forced them to make a big change. And she was now going to be working in this office on her own and therefore needing to develop systems that she could trust that she understood and she would be able to use. So you can see there's quite a few things going on in this space. And it wasn't for a lack of trying different methods and reasons. So I'm gonna take you through what her goals were, which was to have a clear desk where she can work at clear Space to have a paper system to understand where the papers were coming in, how they were going out and then what they were going to be doing with them to get rid of all of the quote unquote crap on bats. True, things like that can pile up over time. She wanted to feel common and control, and the most important was that she wanted to be tax season ready. So every time taxis and rolled around, it was a huge source of frustration, and it wasn't something that was simple in nature. It was often times very frustrating, very overwhelming on. We wanted to eliminate some of those feelings. So the why behind the story, it's really important that you understand why it is you're moving forward for her. It was that she couldn't live in the disorganization anymore, and she wanted a fresh start. She knew she needed help doing it. She didn't want to do it alone. So that's a really powerful why. And I want you to stop for a moment and think, What's your why? What's the reason why you want to get control your paper to build a system because it's really great to tap into that source, and here you can see the afterwards. So there's a lot that's changed between the before and the after. But what was most important was that we were able to provide that clear desk space labor. We were able to personalize the space, so it doesn't mean that you don't want to have things around you that don't make you happy . Hanging certain pictures or having Mementos or family photos there to keep you inspired when you're feeling a little bit low is really important for a space that you spend a lot of time in. We also were able to set up on the right hand side of the desk, her ability to use a filing cabinet and with a system that she designed and could trust. We were also able to hook up all of the proper electronic so that they were sink and ready to work, not something that was going to be pulling your hair out after saying Where did these wires go? And then also any of the notes and paperwork that she needed for her clients are just on the right side of the computer screen as well. Very handy, very easy to grab. So when she's got a client on the phone, she can get access to that information. We were also able to hang up. She had a beautiful bulletin board that had been sitting in that mess on the floor, and we were able to put that up. So now she was able to keep really important paperwork that she needed to have on hand or be able to read quickly on. Put that up on the wall, right to the right of the office. She had also bought a long time ago some paper mail sorters for on the wall. We were able to finally put those up on the wall, she said, that she was always really frustrated that the male wasn't sorted when it came in. It would just end up in a pile. So she was going to label afterwards these bins to say, you know, incoming mail to read mail for the business and then also the outgoing. Now what was really important about this space is that in a very short period of time, so we spent a total of six hours in that space with her. What we did to get started was that we were able to clear all that paperwork out of the way . We were able to take the big pieces of furniture and make sure that they were in the right positions. But all of that clutter that you saw in the first picture, we took her through that step by step. We set up a temporary table, and then one by one, we took her through those items saying, What is this for? How does it add value? Where does it belong? What's it used for all those really important questions to find out if it belonged on a space or if it didn't belong in that space anymore? And so what's really important is that we left the paperwork until last. Okay, so we dealt with all those bigger physical items first, because then that way we were working in a clear space. And then any, any extra papers, you then have this, you know, nice clean space with a paperwork in boxes that you can take out one by one and sort through and know that the space around you is already clear, as opposed to working within this space and trying to sort paper, paper is very time consuming for an inch of paper. You can spend anywhere from 30 minutes to an hour going through that, and it has no physical impact. Afterwards, you put a lot of energy, a lot of decision making out there, and then you don't feel as rewarded because your physical space hasn't changed as much. So we really recommend when you are starting into cluttering project. Start with your Why I understand why you're doing this. Why do you want to move forward? And then what are the ideal outcomes? Can you visualize what that space is going to look like when it's finished? Because those are the things that are going to keep you motivated while you're going through that project, leave all the paper to the end, make sure that the space is set up the way you want it and box all that paperwork. You're not going to lose anything. Nothing is going any outside of that room. But then you have a clear space in which to get started and start sorting through that paper. Okay, I hope you've enjoyed this example. If you do have questions, make sure you put it in the comments below 17. Declutter Step by Step Home Office Project: Hello, it Amelia here. Some students are asked for a little bit more in detail, state by state for their the clattering process. So we're going to create a couple of videos gas explaining how we do the de cluttering. So this is not a before and after this is just us explaining how that the clattering process looks like in real life in real pretty. It's so the first pray that we have for you. This is her home office. So this crying called us Andi. She was just facing lack off systems she was on Ah, she didn't have, like, clear processes for paper. You will see that there is a lot of paper. The printer was kind of on the way, so as you see, like, the office is not really about this very nice looking office. But there is a lot of things everywhere, like things will have permanent homes. All these things are here are to be their way far. I make sure off like paper. She has some peds, and then she has a lot of like DVDs and USB sticks, and she needs to go through some office supplies. She has a fighting cabinet. As you see the printed, as I say, she feels that this kind of on the way. So we need to find a better home for that and then the desk. It's a functional days, but there are piles of papers because this Ah, she has her broken system. When it comes to paper, paper comes in from different sources, like a email. Sometimes she prints seeing sometimes things arrived by mail, like bills. She runs three or four different businesses from here, plus all her personal papers. So she gets a lot of paper and she doesn't really have a good system yet that allows her to process that paper and story probably so that she can find things easily. So this is the other part of the desk. As you see, there are some papers here. Uh, so she's looking for help carrying a better I'm morning writing space on on. We're gonna also dive into the paper aspect of so what we do as well. We say once we understand the needs off the version, we always asked What would you like? These two look like if you could click your fingers. What is the end result. What are your frustrations currently? You see, she has a lot of different kinds of productivity, planets and journals. So she tried her best to get organized. But sometimes you just don't have all the answers on having a fresh set of eyes. Really, really helps. She also has a challenge with the close it. Why? Because these classes are designed for close. So we have a hanging bar here and we have a top shelf. And that's basically what we find in maturity of the closest when they are. Yes, standard close it. But she is not using this. Close it for gross. This is her home office. So the solution he other were with recommend is to take everything out. I says what you need to store on Dwyane. How on then the only solution that we found here for hair was too create new homes. How do we do that? By adding extra shells so that we can use all the vertical space in here. So that was our recommendation after finishing the decluttering. Another option, if you don't want to install shelves in a situation like this, would be to contend arise, use boxes or beans, something that you can put things in. You can label them very clearly, and then you can start one on top of each other. It's not ideal leave. You need to access the one at the bottom because you need to take everything out to be able to access that. But if you have things that you don't need to reference a lot, that can be a temporary solution for you to at least find things that it will be easy than these. But our recommendation is adding extra shells could be both, and shells could be wire shelving. Could be maybe getting, ah, on extend our bookshop that you can feeding here. So, like by measuring the opening off these close that you can find maybe a solution that can feeding here you can use anything that you can think about, but just something that allows you to use the vertical space better. So again, the desk lots off, like empty containers and on paper. A lot of paper on paper is a big, big struggle for a lot of people. That's why there are a few things about paper. If you are what in this course about how to the ground and organise any space we always recommend leaving the paper until the end. If you are watching our course are dealing with it. Taming the paper clatter Now is the time for you to go through paper because you have organized a physical space for it. So paper takes alone long time on If you get stuck with paper and you don't finish your physical space first, you're half our space toe working, so that's the first thing. Second thing you won't see are really huge visual impact in your space, so your motivation is going to decrease and you're going to seem the journal making progress. That's why we always recommend to put paper aside. On first finish, the physical space created a space that you feel well in clear. There's car, beautify the space, displaying the things that you love. Find permanent homes for everything that you need to use, and then once you're finished with that, you can buy all the paper into one corner into beings into your filing cabinet temporarily and then after you finished the space physically speaking, that's when you dive into the paper aspect, and that's what we did for hair. So this is our overview off the office from from the outside for you to see ah, video with tales more than photos. So the desk, it's not too bad. There are a few things there. The printer is kind of disappeared. From there, you will see. And then she has a very nice filing cabinet that is not being used very efficiently. Jet. And then those boxes here need to We need to work through again the printer on buir in the middle of the session here. And then how do we do this on this is the close it as you see the cross, it is full of things. It's ah, it's just very challenging to access things when you need them. So the process of us as we should, another lessons like we always use a falling they were. If we can't, why? Because the folding table allows us to have a surface to work on, allows us to put the things that were going through. It reduces distractions are it reduces the overwhelm off you looking at everything at once , and we just focus on that's a pretty by cuts equity one by one item by item on, you may think that's that. That's gonna take forever. And the truth is like that station that with if he really was a five hour session, I'm We did a little bit of the baby, but not all of it. On. As you see, we create a very big impact in just a few hours, so this can go very fast on. Once you do this once, you don't have to do it again on the current that we see with a lot of people that they tried to declare no, completely, just a little bit by a little bit is that you never finish because up well, we start in one corner of the room out every single thing until we're done. And again, it seems that will take forever. But it doesn't take as well as you may think. And you just do this What? On after that, you know what you have. You know, you feel very confident making decisions, and the process becomes easier and easier as you do it, because your decision for review says that you feel more confident you are aware of what you have on the process goes pretty smooth and faster. This is something that we always find a lot of our courts. So we always put them on the table and then try to find what are those courts for? This is across it when it was empty. So we took everything out, went through it, use our system that someone thinks here our kinds here on the other side of the table. And I am the one running things in and out of the table on then. Ah, there are a lot of little things to make decisions about. So we have our station, we have recycling here. We have a shredding pile under the table. We have garbage on, we have donations. It's very important to set those stations because if you don't have those stations, clearly when you are doing this session, so as you see, we ask questions and then the kind sees what it is, and then she can make a decision, and then we can recycle things that we can shred them a weaken, store them in the right place. Another example going through a being off paper. So he are sometimes out. If it's a being, that is a miscellaneous and there are a few papers. But minority of the things are like wires, the things we may do it if you won't take a long time. But if it had been just full of paper, we nobody putting aside on live it onto the end or just do a paper session after. That's what we recommend from our experience. See, here we ask a lot of question, since you see Ah, this is a big project. Why? Because, as you say, there are a lot off USB sticks in here. There are a lot off the beedies on. Basically, if she needs to go through it off these ones, just calculate the amount of time that she may need. That's why it's so overwhelming, because maybe going through a news, we stick. If this is maybe an eight gigabyte stick and it's full off like four hours and AM videos on BDS and you don't know what's inside going through those things, gonna take the type. So that's why we always keep a to do list on. We don't get stuck in here doing every single thing. We try to batch it. So in this case, this being is going to be candidate us bees. Ah, ah, DVDs and CDs to go through, and that's going to become a task. So we're gonna label that being very clearly. And then that's going to be a task that she's gonna be doing on her own pace. Not these day, because if we start doing this, we will. We will not finish. It will be impossible to finish everything in just a few hours on. She wouldn't have a space where she can work, so it's very important to do that here. As you see, we are just putting all the paper in the filing cabinet on again. We don't want to spend a lot of times we in paper just yet because our goal for this session is to finish the physical space and to let her in Les like, help her get to a place where she feels comfortable working in her office. The printer takes a lot of space. A lot of times people have the printer on the desk, and that means that half off the desk or even more it's taken by the printer. But the truth is that if you don't use the printer on a ruler basis. Maybe there is a better place for it. In this case, we found that under the desk it was a good place for it. He was out of the way. It was accessible. But she could get gained some off. The space at the printer was taken before, so that's what we did. And she's happy with that solution again. You have to be creative. Look at your space. Look at the options and then see what you can find it. This is a view off our station. The table. We moved the table around as we do the session. As we free up space, we can move it to one corner to the other. This is the recycling. Ah, this is the garbage. This is shredding pile. And then if we have donations in this case, we take the donations out to the corridor and then we put them in the car right away so that we can take them away for here. So this is going through paper, all the office supplies that we can rescue. We may reuse them if they are used and they are recycling. We just put them for recycle on any papers I need to be shredded. We will just make sure that is a separate ill. This are Samantha going through all the wires with the chi and just making sure that we are connecting the wires with the actual devices and making sure that they are really want and current. You see that expression? I found it. We get that so many times so many times when you're doing this process, you're going to find things that you were looking for, things that you are really excited because you didn't see them in a while. So it's very normal to find this kind of expressions. We that was like I found it. Another one is like there it is things like that. So it's really exciting. Sometimes we have seen people finding like checks that have been uncashed. Coupons are even morning, so it's very exciting to see them finding those things on. Then once we finish the physical space with her, we sat down and then we created a runoff attack for the next sessions because I will be paper on paper. Us. I say it can take a long time. So I personally were with her doing the paper, and it took me four sessions working with her, and every session was around 5 to 6 hours. What they will do during those stations. The first thing we did, we did the physical aspect of paper. So basically we took all the piles. We put them on the floor, as you see and then with it, are temporary labels with category names that makes sense to hair. And then once we were finished with all these piles of, we recycle and shredded everything that she didn't need. That's when we will take all these folders. And there's used the names that we use on the on the masking tape here, the painter's tape, and we will create our filing hanging folder in the filing cabinet. And by the end of thes, all these papers are going to be in the filing cabinet very nicely, and she will be able to find them so it gets messier before it gets better. And that's the reality when it comes to paper having space to work with its key. If you can have space to spread the papers and create those categories, it's kind of help you be way more efficient is gonna have you half clarity about what is it that you have, and it's going to help you create a really good system and then that system. In this case, we also translated the same system into the digital aspect. Email on digital storage. This kind was using Google Drive on Gmail. So understanding how the paper flows digitally and physically, it's really important and understanding how both walls, the digital and the physical interconnects is key to create a system that you can fool. So as you see again, all the paper pirates are there. Everything is are being doubts on assessed. So by the end of this process, she's end up with a filing cabinet that has everything that she needs, and she can find everything in less than a minute. Yes, less than a minute to find a paper probably less than 30 seconds, because she really knows what we did with the filing cabinet. So I don't have photos about that because our privacy issues I don't want to think for us with specific names, but basically when you are doing paper in the filing cabinet, you can play with the color off the folders. You can play with the color off the tax. You can play with the alignment off the tax. Some people do straight tax. Some people do them in the yard, you know? So when you play with all those components, visually speaking, you will see clearly what businesses in her case business was. Green National was red, and then another business that she has is yellow. So it's very clear what section is what for hedge of fine things. On top of that, we use labels, different color labels, toe. So when she opens a filing cabinet, she can find things very, very fast and very, very easy. So this is an example. I hope it helps. This is how the country and worked out in this specific space on the next lesson is gonna be another example off a crafts room. So I hope you enjoy it. 18. 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