PMP Study - 3 : How the 49 processes are working together | Leithy Mohamed Leithy | Skillshare

PMP Study - 3 : How the 49 processes are working together

Leithy Mohamed Leithy, Founder of 6P-Consulting, Programs Manager, PMO Ma

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8 Lessons (23m)
    • 1. Introduction

      2:21
    • 2. The Initiating Process Group

      1:21
    • 3. The Planning Process Group 1/2

      4:48
    • 4. The Planning Process Group 2/2

      3:14
    • 5. The Executing Process Group

      3:04
    • 6. The Monitoring and Controlling Process Group

      4:52
    • 7. The Closing Process Group

      0:29
    • 8. Remember !

      2:52

About This Class

This course is built on the PMBOK® 6th sixth edition.

This course also covered briefly the 49 processes starting from initiating process group, to planning, executing, monitoring and controlling, and then reaching the closing process group.  It went from one knowledge area to another within the same process group to describe how the project manager uses the 49 processes to manage his project.

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This course uses the whiteboard to facilitate the subjects discussed and collect more information in short time.

This course is very good for who wants to understand how the 49 project management processes are working together just in 20 minutes.

Transcripts

1. Introduction: in this section, we will see how the project manager executes is a 49 project management processes to complete his project successfully and achieve the stated objectives we really start for each process Group on the move within the same process group from one process to another according to the knowledge areas. Therefore, we will start in the Initiating Brushes Group with a developed project charter process from the Integration Management Knowledge Area and then we'll go to the identify stakeholder process in the stakeholder Management knowledge area. Thereafter, we will go to the blinding Process Group on to start with the developed project management to process in the integration management knowledge Area. Then the plan is called management to process Is a collector requirements the process that define the scope process on the career WPS a process in the School of Management Knowledge Area. Zinn's a blind schedule management process and so on. This section will include the following topics the Initiating Process Group, the Blending Process Group, the Executing Process Group, the Monitoring and Controlling Process Group, the Closing Process Group and some highlights related to the process. Groups to remember 2. The Initiating Process Group: starting with the Initiating Process Group, the Project Business case and the benefits management to plan are the initial documents for the project manager to understand what is the project is about the project manager. Will you them to supported approach it sponsor in creating the bridge its charter. The charter will be aligned with post the business case on the benefits management to blend . The Brazil Charter will be produced as part off the developed project charter process and will authorize the project manager to allocate the organization resources. To achieve the project objectives, the project manager will execute, identify stakeholders, process Trident to find the project stakeholders and analyze and document relevant information regarding their interests. Influence on the potential impact on the project success. 3. The Planning Process Group 1/2: coming to the planning process group. The project manager will it starts, is a project high level planning which includes a project minus stones. The initial project roadmap, the high level identified, risks the initial project structure, the initial stakeholder list, the current assumptions and constraints on the initial project team who will help him in the detail. The planning. The project manager will use this information to prepare and conducted a kick off meeting and present to his initial implementation. Bland was a project to sponsor and senior management. He will get direction from the sponsor and senior management to ensure his alignment with organizational strategies before starting the detail. The blending the project manager will start is a detailed project planning by executing the developed project management to blind process, which will lead toe creating the project management of land that may be a combined management to blend or a group often subsidiary blends. The stent subsidiary blends will be described in the coming few minutes. The project Management of Land describes House. A project is going to be a manage it through our the implementation off the processes across the blending, executing, monitoring and controlling and the closing process groups. The project manager will review the project schools in detail and execute the blind scope management to process to create two subsidiary blends. The school management blend on the requirements Management of land. The School Management of Land describes how the school will be defined, developed, monitored, controlled and very fight. It is a component of the project management plan. The Requirements Management of Land describes how requirements will be analysed, documented and manager. Then the project manager will execute the collect requirements. Process Together is a stakeholder needs and requirements To meet the project objectives. The project manager will execute the defying the school process to describes a project on the product scored. Create work breakdown structure process. To subdivide this a scope into smaller, more manageable BCE's. The project manager will execute the blind schedule Management, a process to produce a schedule management plan, which is a subsidiary plan used to define the criteria and activities for developing, monitoring and controlling the project schedule. The project manager with his team will start to execute the define activities process to create the project activities from the work of breakdown structure. The WPS will puts activities and tasks in sequence as we're zoological orders. Using the sequence activities process will defines the resources for each activity using the estimate activity. Resource is process and we estimate the duration for each activity is the assigned resource is using the estimate activity durations of process. The project manager, with the help of his team, will create the clear and easy dependencies between the activities and will create the project to schedule. By executing the developer schedule process, the project manager will execute the blind cost to management process to create the coast management to blend, which is a subsidiary blend used to describe how the project costs will be blend, structured and controlled. The project manager will use the estimate costs process to estimate the project costs based on the cost of resources required to complete the project. He will execute the determined budget process toe aggregate All estimated cost, including contingency reserve two. Determines a project budget 4. The Planning Process Group 2/2: the project manager will execute the blind quality management process to create the quality management to blend, which is a subsidiary plan, describes how applicable policies, procedures and guidelines will be implemented. To achieve the quality objectives, the project manager will execute the plan Resource Management to process to create the resource management to blend, which is a subsidiary. Plan off the project management to blend. That includes guidance on how project resources should be categorized, allocated manager and released. The project manager will execute the bland communications management process to develop the communications management to blend, which is a subsidiary. Blend describes how the project communication will be blend, structured, implemented and monitored before effectiveness. It describes is a project reporting mechanism. What is information toe home? It will be distributed on when this will happen. The project manager will execute the bland risk management to process to create the risk management to blend, which is a subsidiary. Blaine describes how risk management activities will be structured and performance. The project manager will invite the concern its stakeholders to conduct risk identification Workshop while executing is identify risks process. He will adds identified risks to the risk register using the guidelines in the risk management to blend. Then he will enhances the risk register by analyzing the rescue probability and impact when he executes is a performer qualitative risk analysis process and sometimes he will execute also the performer quantitative risk analysis process. The blend Risk responses process will enable the project manager toe address responsible Ends force identified risks which are added to the risk register If there is procurement within the project, the project manager will execute the plan. Procurement management, a process which will create procurement management to blend that is a subsidiary blends contains the activities to be undertaken during the procurement process. The project manager will execute the blend Stakeholder engagement process to create a stakeholder engagement to blend, which is a subsidiary, plan off the project management to blend that identifies the strategies and the actions required to promote productive involvement over stakeholders in decision making and execution. 5. The Executing Process Group: after the project manager created his project management to blend and its subsidiary plans , he will get approval on them based on the project Governance, which maybe is a sponsor approval. The steering committee approval. Other senior management improvements the project manager will perform is a project execution processes to complete the work could find in the project management to blend and satisfies the project requirements, starting with the director and manager project worker process. This process helps the project manager to perform is a work of the find in the project. Management to blend and implement is approved the change requests To achieve the project's objectives, the project manager will also share and managing knowledge within his team on within the organization. By executing the manager project knowledge of process, the project manager will execute the manager quality process to incorporates organizations quality policies into the project. This process is ongoing process. It works on the results off the control quality process that verified the project deliverables to ensure the project the quality and spare the quality management to blend. The project manager will obtain the required resources by performing the acquire resource of process and referring to the resource management to blend these resources include human resources material equipment supplies it struck for the human resources sub project Manager will execute the developed in process to improve team competences and interactions and the manager team process to optimize the team performance using the manager communications The process. The project manager ensures the right, accurate and required information are distributed to the appropriate to stick holder with respect was a risk management to blend. The project manager will execute the implement RISC responses process to implement is agreed upon responses to minimize the project threats and maximize the project opportunities. If there is procurement required reasons a project. The project manager will get seller responses, select the seller and our the contract while executing the conduct procurements process. The project manager executes is a manages stakeholder engagement to process to work with the stakeholders, addresses their issues and ensure that their needs and expectations are fulfilled. 6. The Monitoring and Controlling Process Group: the project manager, track review and regulates of progress and performance off the project by executing their processes in the Monitoring and Controlling Process group. He also identifies any change required to the plans and initiate that change. These processes are ongoing during the project. Life Cycle Toe measures a project performance at regular intervals, appropriate events or when exception conditions a cure in order to implement corrective actions required to achieve the project objectives. The Monitor and Control Project work process is executed throughout the project to attract , review and report to the overall brokers to meet the project. Management of land defined the performance. The project manager will execute the perform integrated the change control process to review only change requests. Onda provocative or feasible. This process produces approved the change requests that will be implemented as part off the director and the manage project worker process. Verified deliverables obtained from the quality control process are reviewed with the customer or sponsor in the validate ISCO paralysis To formalize acceptance off the project Deliverables, the project manager executes is a control ISCO process to monitor the status off the project and the product score and manages the changes to the school biz line. Remember that the requested the changes and recommended corrective or preventive actions are processed through the perform Integrated Change Control process. Project Manager will execute the control the schedule process to monitor the status of the project and consequently up did the project schedule and manages the changes to the schedule biz line. The project manager will execute the control costs process toe up, did the project costs and manages the changes to the Coast Ways Line. The project manager will execute the control quality process, which is primarily concerned with the correctness off the deliverables and meetings, the quality requirements specified for the deliverables. These processes usually performed before the very day to score bruises. The project manager will execute the control resources process to ensure that the assigned resources are available to the project and the right time in the right place and are really is doing no longer needed. This process covers the physical and the human resources, the monitor communications. The process will be used by the project manager to ensure that the information needs off the project and it's a stick holders Armitt, the project manager, will monitor the implementation off agreed upon rescue. It's ponsi blends. Tracking identified rests I didn't find and analyzing new risks and evaluating risk a process effectiveness by executing the monitor risks process. If there is procurement activities in the project, the project manager will execute the controlled procurement process to monitor the contract performance, making the changes and corrections as required and even to close out the contracts. The project manager will execute the monetary stakeholder engagement to process to monitor project to stakeholder relationships and the tailoring strategies for engaging stakeholders through modifications, off engagement strategies and the blends. 7. The Closing Process Group: the project manager will execute the clothes project or face process to ensure that the Project Orpheus information is achieved, the bland work is completed and the organizational team resources are released to pursue new endeavors. Then he officially requests closing the project from the project sponsor or the senior management as wears a project governance. 8. Remember !: Please keep in mind that the brushes groups are not discreet, but they're overlapped. As shown in this chart at the project manager. You will not execute all the 49 processes in your project, but you lose only whatever required as bears, a project requirements and the environment around it. - For instance, if the project is using organization resources and there is no procurement is required, you will not execute the procurement management to processes, and you will not create the procurement management of land. If the risk management is not complicated, you will not need to execute the perform quantitative risk analysis process. Sometimes a project costing is managed by the project sponsored or the organizational functional Manager. Therefore, the needs for the project manager to execute the project cost management processes will be minimized. The Bruces groups will be repeated for each face. Therefore, if you have two phases in your project, as shown in this chart, you worry beads a project management processes for face toe. In addition to the first execution in phase one. In the preparation for the kickoff office toe, you will initiate the phase starting. The blending process is executing processes, monitoring and controlling processes until you reach is a closing process. Of course, you utilize your work done in phase one to minimize the effort required in face toe, so you may use some off the management blend as is after some changes. You may apply some updates on the project management plans based on the lessons learned in Phase one Toby more successful in face toe.