More Focus, Less Stress - Build Your Ultimate Productivity System in Trello | Liam Porritt | Skillshare

More Focus, Less Stress - Build Your Ultimate Productivity System in Trello

Liam Porritt, Trainee Lawyer & YouTuber

More Focus, Less Stress - Build Your Ultimate Productivity System in Trello

Liam Porritt, Trainee Lawyer & YouTuber

Play Speed
  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x
9 Lessons (37m)
    • 1. Welcome to the Class

      1:32
    • 2. The Organisation System - 3 Levels

      1:08
    • 3. The Big Picture - Your Board & Lists

      5:28
    • 4. How To Prioritise - Lists, Labels & Due Dates

      7:40
    • 5. Stepping Stones, Not Leaps - Checklists

      2:40
    • 6. Making Life Effortless - Automation

      7:52
    • 7. Speeding Things Up - Templates

      4:04
    • 8. On The Go - A Powerful iPhone Shortcut

      3:51
    • 9. Final Thoughts

      3:13
115 students are watching this class
  • --
  • Beginner level
  • Intermediate level
  • Advanced level
  • All levels
  • Beg/Int level
  • Int/Adv level

Community Generated

The level is determined by a majority opinion of students who have reviewed this class. The teacher's recommendation is shown until at least 5 student responses are collected.

436

Students

--

Projects

About This Class

Focus for hours, feel in control, reduce stress and produce insanely high-quality work by creating a simple productivity system with corporate lawyer and part-time YouTuber, Liam Porritt. 

Hi, I'm Liam!

This class is all about balance, something I've really struggled with over the last couple of years. I juggle a busy job as a full-time lawyer, a YouTube side-hustle and time spent doing the things that truly matter: seeing family, meeting up with friends and going on dates with Beth. But it's really only since implementing this simple Trello productivity system that I've been able to be fully present and focused on whatever it is I'm trying to do. I think I am slowly finding balance.

So, in this class, I walk you step-by-step through building your own insanely powerful Trello system, which will:

  • Reduce overwhelm - segment your life and see everything you have going on
  • Ensure you never miss a deadline - feel totally on top of everything you need to get done
  • Prioritise what really matters - focus on the most important pieces of work, as well as your family and social life
  • Give you focus - find true mental clarity and produce your best work ever

----------

Who am I?

I'm a trainee lawyer, part-time YouTuber, son, brother, startup founder, boyfriend, black coffee drinker, plant dad... and now SkillShare course creator!

I graduated from Cambridge University (where I studied French and Spanish), topped my law school class and now work for a corporate law firm in London as a trainee solicitor (which takes up a lot of my time)!

Around that I'm a big fan of discovering new ways of thinking, of balancing work with life, and of performing to the very best of my ability. Ohh, and being happy. And I try to share all that on my YouTube channel :)

Now - I'm starting to create SkillShare courses (this is my very first one!) diving into detail on some of my favourite tools and techniques.

----------

Other Useful Links

My Website - liamporritt.com

YouTube - Liam Porritt

Instagram - instagram.com/liam.porritt/

Meet Your Teacher

Teacher Profile Image

Liam Porritt

Trainee Lawyer & YouTuber

Teacher

Hi - I'm Liam

I'm a trainee lawyer, part-time YouTuber, son, brother, startup founder, boyfriend, black coffee drinker, plant dad... and now SkillShare course creator!

I graduated from Cambridge University (where I studied French and Spanish), topped my law school class and now work for a corporate law firm in London as a trainee solicitor (which takes up a lot of my time)!

Around that I'm a big fan of discovering new ways of thinking, of balancing work with life, and of performing to the very best of my ability. Ohh, and being happy. And I try to share all that on my YouTube channel :)

Now - I'm starting to create SkillShare courses diving into detail on some of my favourite tools and techniques. Please do give me a follow, check out my course (More Foc... See full profile

Class Ratings

Expectations Met?
  • Exceeded!
    0%
  • Yes
    0%
  • Somewhat
    0%
  • Not really
    0%
Reviews Archive

In October 2018, we updated our review system to improve the way we collect feedback. Below are the reviews written before that update.

Your creative journey starts here.

  • Unlimited access to every class
  • Supportive online creative community
  • Learn offline with Skillshare’s app

Why Join Skillshare?

Take award-winning Skillshare Original Classes

Each class has short lessons, hands-on projects

Your membership supports Skillshare teachers

Learn From Anywhere

Take classes on the go with the Skillshare app. Stream or download to watch on the plane, the subway, or wherever you learn best.

phone

Transcripts

1. Welcome to the Class: Getting everything I have to do out of my head and into my Trello system, has made me feel a whole lot less stressed, has increased my productivity, and also improved the quality of the work I produce. Hi, I'm Liam, a trainee lawyer working full-time in London. I'm also a part-time YouTuber, and lover of all things personal development. I've been using Trello for the last five years throughout my time as a student and now I'm a full-time lawyer, to keep my life in order, because of its simplicity. There's this Swedish word, lagom, which means just right. Not too much, not too little. I think, Trello has exactly this. It's got just the right features for, keeping our lives in order and organized, and making us feel we're in control. In this course I'm going to walk you through step by step how to build your own Trello productivity system, starting off with building your board and all of the list, so that you can get a real handle on everything you have going on and everything you need to be doing. I'll think over how to use some of Trello's features like labels, due dates and priority list, to make we are really prioritizing working on the things that matter to us. We'll then cover how I break down these bigger tasks into bite-size chunks, to make sure that we avoid procrastination. Finally, we'll dive into some of Trello's amazing automation and template tools, to make all of this totally effortless. Let's dive into how you can get set up on Trello. You can either watch the whole course before you get started, or you can follow along making your own board with me. 2. The Organisation System - 3 Levels: First of all, I think it's really helpful for you to understand where Trello sits within my overall organization system of my life. I first of all have Trello as the high-level system for basically keeping a check on everything that I have going on. We're going to get into much more detail as to exactly how I use it to segment different parts of my life. But for now, I think it's important that you understand I use Trello to keep a tab on everything I have going on over 3-6 month period, maybe even longer. Then I also have to do less that operate over a shorter period of time so I have one priority list, which also sets within Trello and which we're also going to be building in this course, which all used to have stuff I want to focus on in around the next one weeks. Then I also create using my physical filer facts, a daily to-do list for each day, taking things from my priority list and putting them in there. You can integrate Trello into your life however you see fit, you could have an entirely digital system. You could not make daily to do less and just draw on items from your priority list. That's really up to you. 3. The Big Picture - Your Board & Lists: We're going to start straight away with setting up your board and your list. The key thing here is that we're trying to segment our lives into these different compartments so that we have a clear picture when we look at Trello of everything that's going on in our life so we can see all of the things we have going on at work, all of the things we have going on in our social life, our personal life. But we can also segment it so I can just focus, when I'm at work, on the work list. We're going to dive straight in to setting up your board. Once you have gone to Trello.com and you see the landing page, we want to first of all start by creating a new board. The board title for me I have Liam to do so I'll call this Liam 2 To Do because I'm just going to create one from scratch with you. You can then set whatever background you want, you can find something online, so let's go with this lion for now, that looks pretty cool, and that is created. Now, we've set up our board, and I would recommend just having one board that you use for managing your entire life. We then begin to create lists. This is where we start to compartmentalize our lives into each of the different categories of stuff we have going on. I would recommend if you're a student certainly having a to-do list for that. If you work, then also a work to-do list, then outside of that, and this is one of the key points that I love about Trello is I think our to-do list is so often dominated by stuff that's solely work, but Trello offers this ability to have to-do list for other aspects of your life. I have a general to-do list and this is where I put stuff like chores that I have to do, stuff that I need to buy but also more general stuff like joining the doctors which I need to do at the moment or meal planning. Then we can also create, and these are just recommendations, so feel free to create whatever lists you want, a social life to-do list. I have a social life list in which I store all of the people that I haven't been in contact with recently or who I need to reach out to. Then also recommend creating a separate list for birthdays. You can put in all of the birthdays of all the people you really care about. Then when you come to Trello, you'll see it's someone's birthday in a week's time, I better move them into my priority list and make sure I send them a card. Finally, another suggestion on the list is a self care list. This is where you can store up ideas for stuff you could do to self-care, take a bath or I don't know, go get a massage when the pandemic is over. All of these things can then be moved into your priority list whenever you want to focus on them or make them happen in a given week or two week period. Once we've created those lists, we then also want to create an equivalent done list for each of them, or at least an equivalent done list for your studies, for your work, and then maybe a general done list. We create these equivalent done lists so that once we've completed a task, move it from the to-do list into the done list or have an automation set to do that for us. Once you set up your list, and it's worth saying at this point that for example, when I was writing my book, The Rules Of Revision, or when I was, for example, writing my dissertation at Uni, I created separate lists specifically for those big projects, so that's absolutely something you can use Trello for as well. Once we've got all of these lists set up, I would recommend having your most frequently used list over on the left-hand side of your screen. For me, while I was at Uni, I would have had my LPC list and I like to have a done list situated right next to it. Then maybe work in decreasing order of usage from left to right. Now we've got our list set up. The hierarchy within Trello is pretty straightforward. There are boards, there are then lists within those boards and there are then cards. Cards are where you create these specific tangible to-do list items that you want to complete. For example, at work, I might want to write a report on the English legal system. The cool thing about cards is that we can then click into them. This is where we can use Trello's powerful features for prioritization, check set due date and write more detailed information in here, but we'll come back on to that later and we now read your hidden key stage. I think this is something that the Trello system forces you to do and it's hugely powerful. You may want to do this after you've watched this whole course. But basically we now want to populate these lists with stuff that we think might come up or we might want to make a priority within the next year or so. That means thinking about stuff that doesn't intuitively go on a daily or weekly to-do list, but it's stuff you really want to do so for me, that means pursuing different types of work at work. For Beth, my girlfriend, it means learning British sign language. For you it could mean anything, but it's about really actively thinking about stuff you want to get done in say, the next year and putting that on your radar rather than just passively constantly having stuff come at you and that being your to-do list. I'm going to go ahead and create some dummy cards of sample tasks just for the purpose of making this course so we can really explore all the features that Trello has to offer. But of course, you're going to need to populate your own list in time. For now, if you just want to learn how Trello works, maybe just create a few dummy cards like I'm going to, and we'll move on with the rest of the course. 4. How To Prioritise - Lists, Labels & Due Dates: We've got this board with these different lists for each of the different categories of stuff that's going on in our lives. We need to build in some kind of prioritization and there are a few different features in Trello that allow you to do this. Prioritization is really important because I think if you're going to have a to-do list and you're going to have an idea of what's going on, you really need to know, first of all, when is the stuff that has a specific due date for a work deadline or an essay deadline in school, when does that stuff need to be done by? Then second of all, for the stuff that doesn't necessarily have a due date, for example, like running a 10K, that's a goal that I have in Trello that I want to do. There's no specific due date for that, but I want to make that, for example, a priority over the next two weeks of my life. So I need some way of prioritizing the different things I have stored in Trello and the first way I like to do this is using a priority list. So just like all of the other lists in Trello, we simply add another list and I call it priority to do. Once you've created that list, I move it to the very far left-hand side of my board. I keep it here because it's the first thing I see when I come onto Trello. Then every Sunday evening, and then at different points during that week, whenever I get new stuff coming in to do, that I add into my various different lists, I will move things. So for example, let's say this private acquisition seminar I need to prep in the next couple of days. Let's say then after that, the business management essay is due next week, and for example, my report at work that I need to do is due some time the following week. I have around two weeks of stuff within my priority to-do list, and for example, let's say that for me individually, I want to clear out my inbox this week, so I move that into my priority to-do list as well. Then there's a second strand to this prioritization within Trello and that is to just simply order these lists in accordance to how urgent the things are. If for example, this report is due in around two weeks time then it's not a priority yet, but I'm going to keep it at the top of my work to-do list, then that's how I do that and I'll try and keep these in rough order, the order in which they need doing. On top of that, a really nice feature in Trello, certainly, if you are quite a visual person who likes to be able to see instantly like, okay, this is urgent, this isn't urgent, is the use of labels. If we go into a card and you see here it says Edit Labels. Labels effectively allow you to add colors to the card. So I would have, for example, the green label I like to call future, that's stuff that doesn't really need doing that urgently, yellow, I like to call semi-urgent, orange, I call urgent, and red, very urgent. That gives you a pretty quick way of saying, okay, this private acquisitions seminar that's due tomorrow morning at 9:00 AM, that's very urgent. I'm going to mark that as soon as I move it into my priority list with this red tag, and I can then say, right that's read I need to do that quickly. I think this is a good way of keeping a tab, for instance on buying stuff for a new house that's not that urgent, so I can mark it as future. It's a pretty good way of keeping a visual tab on when things need doing without having to prescribe specific dates to tasks. The other option and one that I think is really, really useful for things that do have specific due dates and deadlines is the feature to add a due date to a card and then also to sync that up with your own personal calendar. So first of all, let's say, for example, I said this private acquisitions seminar is tomorrow at 9:00 AM and I need to do the prep for it. You set the time as that and you can then set a reminder, so I'm going to set the reminder 15 minutes before time and "Save" that. I can then see and try to automatically color code these dates based on how urgent things are. Again, it's yellow here because it's tomorrow, it's not overdue, in which case it would be red, but it's not so far in the future. I don't need to worry about it. Trello has this built-in color-coding of due dates, which I think is really handy. Then we can also add these due dates into our own personal calendar. Trello has what's called Power-Ups and you can buy more Power-Ups by upgrading to Trello premium but I personally think that within the free version you get one Power-Up aboard, and for me, the calendar Power-Up is pretty much the only one I found really, really helpful. If you just go into here in the menu and you Add Power-Up, this will add a Power-Up to the board. If we search for calendar, we then add the Power-Up to the board, we see that up here we then have our Calendar Power-Up. If we close this all down, if we then click on "Calendar Power-Up", we'll be able to see all of the things we have going on in this calendar within Trello. I don't often use this view within Trello, if I'm honest, I generally prefer just to sync it up with my own personal calendar, which means I have all of the stuff I have going on in my life, meetings, appointments, calls in my personal calendar, and I also have these due dates automatically populated. To do this, we simply go to this gear icon up here, we copy the link, and we can then paste this. You might have to click "Enable Sync", I already had enabled. You then have to copy this link over into whatever calendar you use, whether it's Google Calendar or iCalendar, I use iCalendar. If we add a new calendar subscription, paste in the URL and "Subscribe", you can color-code it within iCloud, you can set it. I would recommend setting auto-refresh as the only thing you need to change, certainly within iCalendar to every five minutes, have it refreshing as often as you can, click "Okay", and then this will automatically populate your calendar, up here it's popped in with these due dates. So you can really quickly add in these due dates to your own calendar. Let's say for example, you have a deadline at work or a piece of homework that needs doing by Saturday. You'll be able to see in your own personal calendar when those due dates are. A really useful feature. I think a one really great application of due dates, at least in my life, is to help remember people's birthdays. I've always been terrible at sending birthday cards and presents and making sure I'm saying happy birthday to people. A great way of systematizing that is, we've already created this list of people's birthdays. Within that, we now just use the Due Date feature to add when that birthday is, pick, I can't remember when my mom's birthday is off head, and just select when her birthday is. I'm going to set a reminder two days before her birthday so I have extra warning to make sure I'm remembering, "Save" that and then we can see very quickly within the birthday's list when everyone's birthdays are. The powerful thing about this is that every once in a while, every two weeks, say I'll look at my birthday's list and I'll then move that birthday when it's coming up into my priority to-do list. There's also a feature in Trello where you can set up an automation where a due date is within a certain amount of time and it will automatically be moved into your priority to-do list, but we're going to come onto automations later in this course. Now we've got prioritization sorted, we're going to move on to how you can break down tasks within Trello. 5. Stepping Stones, Not Leaps - Checklists: Next up we're going to look at how to break down tasks within Trello. For me, this is one of my favorite features within Trello. It's really simple but so powerful. At least from my perspective, one of the greatest reasons that I procrastinate is that tasks, often, for example, writing an essay or writing a report of work, will feel really big, and I'll have that to-do list item, and if I were using a tool that wasn't Trello, I might think, I don't know where to start, I don't have any way of easily breaking this task down within my to-do list structure. But within Trello we can create this sub to-do list that break this bigger task down into smaller tasks. One of the first things I'll always do when I come into Trello, and I'm putting in, for example, a new task. Let's say, for example, that I get a work task and I get told to write a report on the difference between English and Spanish law. Then it would be quite easy for me to think, okay, this is due in, in a week, so I'm going to move it over into my priority to-do list, and semi urgent and then I'm just going to let this chill here for the next week, because I don't know where to start. One of the most powerful practices I have with using Trello, is that soon as I get a task in here, I will open it up, and I will go into here and create a checklist. Checklists are effectively these sub to-do list. I just leave them called checklist, but you can add multiple of these and you could name them different things, if there were different stages to the piece of work you're working on within this card. For example, let's say that I want to read two articles, make brief notes on those articles, etc., you get the idea. I would add in this full checklist of items that go into writing this report. I think, just breaking it down in this way, with Trello's nice percentage completion, when one of the things is done, you get a 50 percent completion, it's like, yeah, I'm working towards my goal in these small stepping stones. I think breaking it down in this way, with this powerful, it turns green when it's done, it's really helpful. The other thing is that when, for example, you get things to do at work, you can easily see how far along just by again from this overview of your board because it says like one out of two on the checklist. Here you can really quickly see, this is due on a certain date, and how far along with that task am I. 6. Making Life Effortless - Automation: Now we're going to move into some of the really powerful automation tools within Trello that allow us, particularly in relation to sub-list, at least for me, to make the process of using Trello as effortless as possible. I wanted to show you one quick example of an automation that I always build into my boards, but there are infinite possibilities with this. I really just want to show you how this broadly works. Automations are basically contained within Trello within this Butler tool. The Butler effectively comes up with suggestions of automations, things that you might like to include based on actions you often carry out within your board. But I think colored buttons are really useful. This is effectively a button that appears on a card. If we go into a card, this here is a card button and you'll have a list of card buttons here that appear once you've added them in. Within Butler, we're going to go into card button and we're going to create a new button. What I want this button to do is when I have completed a task that's in my priority to-do-list and it was a work task, I want it to make sure that the checklist is 100 percent ticked, because for example, I might have created a checklist with five things to do, but I haven't been on Trello during the day and then I get to the end of the day, I've completed that task, I just want to press one button, complete the checklist, and move it into my work done list. You may prefer not to have these done lists that we created earlier and you might just prefer to archive the cards, and get it completely off your board. I personally like to be able to see all of the stuff that I've done over time. I have these work done, LPC done General done, lists, that's up to you. What we're going to do here is create this card button by adding the names, I'm going to call it completed work. This is going to be something that I press whenever I complete a work task, and then we can add actions. The first thing I want to do is make sure that all of the checklists are ticked. If we go down here, you can see it says check all the items in checklist. You can add that to the only applies to certain checklists with certain names. I'm going to add in all the checklists. This whole just tick everything in every checklist on a card at that as an action. Then we also want to move the card to the top of the list, and we want to move it to the top of work done. Yeah, so we're moving the card to the top of the list so I like to have things I've done most recently at the top, but you could have the opposite and have it at the bottom. We're going to move it to work done. I'm going to add that as well. That's the two actions that we want for this card, I'd say. We've created that card button, that automation. Let's say for example, I've completed this. I need to take this here. I let you just come over here for completed work. It automatically takes that, and then it's automatically moved it into my work done list. One more suggestion on automations is that I actually personally in my own personal list, like to keep everything that I have going on in my life and then work separate. I'll actually have my work to-do-list and I won't move things from my work to-do-list into my priority to-do-list. I'll just keep my work to-do-list on its own. That would be back over here for me, and I'll then order my work to-do-list in order of priority just within the list itself. That means that because I only ever have work stuff within this list, let's say for example, I've created a checklist in this writing report for English legal system, and I have said, "Read and Write." Obviously, I'll go into more detail than that. But let's say, for example, I want to have an automation that says that when all of these are ticked. When I tick, write that then marks this whole card is done and moves it automatically upon my clicking the second one. It's not a card button, but it's an automation so that when I click this, it moves. That's exactly the same. We just come up into Butler, and we go into rather than card button, we just go into rules and we can then add a rule. I'm going to create rule. We need to create a trigger for this rule. The trigger is going to be the completing of the checklist within the work to-do-list. When all checklists, this might say checklist for you, but when all checklists are completed in a card, and we then need to click on here because we can create further settings for this automation, so in the list work to do. When all checklists are completed in the card work to do, we need to then add back onto here, are completed in the card work to do. We add that as the trigger. We then want to move that card to the top of the list and we want it to be moved to the top of work done, and we add back. When all the checklists are completed in the card and work to do, we're going to move the card to the top of the list work done and save. These rules are automations that will happen upon a trigger. Now I've two automation setup within our board, we have this one where when we have a checklist item in the work to-do-list and we mark that as completed, that item will automatically move into work done. We also have this Butler completed work button within the card, which when we tick it, will mark all checklist as completed, and move it into the work done list. There's one more powerful automation that I want to quickly share with you before we move on to talking about templates. This is an automation that I use whenever there is a habitual item within one of my to-do-list. For example, Beth and I, every single weekend we'll make a weekly meal-plan. Weekly meal-plan sits within my general to-do-list. It's on my radar of the things I need to be doing each week because it's on my Trello board but I also want this to automatically move every single Friday evening to remind me that over the weekend I need to do this into my priority to-do-list. In order to do this, again, the same as before, we go into Butler. This time, rather than creating a rule, we create a calendar automation, a calendar command, they're called. This is a new feature that only came out a few weeks ago. If we go into create command, add trigger, and we can now set a schedule for when this card, this automation will take place. I set it to every Friday at 5:00 PM. Every Friday at 5:00 PM, I want to move a card, and I want to move each card. If I then go into this icon, this allows me to set custom settings. I want content of the card to be a name containing. This is why I love Jello, so intuitive to use you create these sentences based out of the building blocks they've gotten him you, and containing meal-plan, I could just put meal, but meal-plan will do, and add that. When each Friday, 5:00 PM hits, move each card with the name containing meal-plan to a list. I want to move it to the top of my list, and I want to move it to the top priority to-do-list and I add that. That isn't here. Click Save, event, got that calendar command setup and enabled. Now every single Friday, what will happen is my weekly meal-plan will automatically move to the top of my priority to-do-list. Once I've completed the weekly meal-plan over the weekend, be able to move it back into my general to-do-list, so it's on my radar and we repeat this each and every week. Now let's move into templates. 7. Speeding Things Up - Templates: Tonight, we're talking about templates. Trello has this really powerful feature where it allows you to create templates of cards. This is something I use wherever there is a task that is repeatable in nature. For example, when I create cards within my own Trello board to make these videos, there's a process where I have an A-roll item within my sub to-do list, B-roll, editing, thumbnail and description, upload, release, invoicing sponsors. These are sub checklists I could be creating every time, but that would be tedious, so we use a feature within Trello of creating these templates. For example, if we go in here and we click "Create from template", we then create a new template. For example, let's say you're in law school. This is one I had when I was in law school. I had LPC Seminar. I then create that template and it opens up the template card. I'm then able to edit that template as I see fit. You could, for example, add a label if you had labels for, I don't know urgent pieces of work. When you create this card, it will automatically add an urgent label to it. For me, checklists are the main thing that I think it's really useful to add into these templates. Let's say, for example, for every single cell there's going to be reading to do. There's then going to be some seminar prep. There's then going to be a seminar to attend. There's then going to be consolidation of that work. I add these items to this checklist. Now we've created this LPC seminar template card, whenever I get to sent work for a seminar, I can just quickly rather than having to add another card, the title, and then create this sub to-do list, which is the same every time, I can just create a card from the template. What you want to do is, with this template itself, I don't think it's useful to have these in the litany. It's a bit odd that these appear by default in Trello in this list. But if you just simply hide from list, that hides the template, and then Create From Template, LPC Seminar. Let's say, for example, I've just been sent these at work on the LPC Seminar. It's then, I don't know, let's say it's for BMS 23, enter, and that has automatically created this sub to-do list within this card. One other really quick feature that I want to mention is the use of covers within Trello. I think these are really useful when it comes to templates. If for example, they're at work or at law school, three different types, say, of work that you get given, you could color code those within your board using covers so that you can really quickly and easily see, okay, I've got lots of this work on at the moment. For example, if we just go in and we go into our LPC Seminar template, we can edit the template using this. If we then come in, you see where it says Cover here? You can add a cover to any of your cards just to make them more visually appealing. But I think it's really useful to use colors in relation to this. For example, let's say I want to add green to this template and actually I'm going to make this not a general LPC Seminar one, but I'm going to make it just for business management and strategy, so BMS. That means that whenever I create a card from this template, it's going to be within the subject of BMS, and it's therefore going to be color-coded within my board with this BMS color. If we close that down and we just archive this because that was using the old template and we now add an item using this. We can say, BMS 23. Then I automatically got this color-coding and I could create other templates for other subjects. Let's say for example, for property law, I could have one of these templates with a different-colored cover, and they would just allow me to very quickly and easily visually see which work I have most of to do. It's just a nice, little feature that you might like to add to your board. 8. On The Go - A Powerful iPhone Shortcut: The final Trello feature that I want to share with you guys was made available on iOS 14 for iPhone, and it is the ability to create shortcuts within Trello. I'm going to show you just on my screen exactly how to create these shortcuts and what I use it for. But it's basically the ability to in two or three taps, create a card within a priority or other list within your Trello board directly from your iPhone home screen. Use of widgets and shortcuts just becomes something that I've used a lot in iOS 14. You can see here I have a big widget on my home screen and then I have two on the second screen of my phone. This one right here is one of the Trello shortcuts. I'm going to show you how to create this, but basically what it does is it creates a card within my priority to-do list. Whenever I'm on the go, I can really quickly tap this, add in whatever I want to do, and it will appear then in my priority to-do list for later that day. To create one of these, which first of all, need to go across and find the shortcuts app from Apple. It's a native Apple app so it should come loaded on your iPhone, and we then want to create a new shortcut. If we go into, I have a section dedicated to Trello and life. If we add Action, we then want to go into Apps and find Trello and then Add a Trello Card. If we add a Trello card, basically what this is going to do is we're going to add "Ask Each Time", we're going to tap that, because we want to be able to add the name of the card that we're adding. We then add it to the top of, I like it to go into, this is the different lists that I have in the Liam To Do, which is the new one we're creating. I want to go to the top of priority to-do, for example. It's going to be something that's pretty urgent, that's just come in that I'm on the go and I think, "I really want to do that when I get back from my walk," for example. Once we've created that, we then go on to next and we add a shortcut name. We got add item to priority to-do list and done. That then appears within our bank of items, and we can click on it to use the shortcut. You can also then adjust the icon. I like to have this list feature. I'm not sure why that is, but for now, let's just go with this tick. Done, and there it is. We can add an item into our priority to-do lists using this shortcut. Now, to add to that shortcut to our homepage, we then need to tap and hold on the home screen. If we then go plus, we then can add widgets. If you scroll down, you'll see right at the bottom is shortcuts. You can either add, let's say you had four different lists and you wanted to be able to create different buttons so you could add something to your priority to-do list or general to-do list, your other lists. But for now we're just going to add this one widget shortcut. If we then tap on the shortcut, we can then instead select the shortcut we want to apply to add item to priority to-do list. That is then set, tap "Done", and we are sorted. If we then click on add item to our priority to-do list, let's say I really need to call my mom, done. That has then immediately and automatically in real time synced up to my Trello board over here. So in Liam To Do, I now have within my priority to-do list, call my mom that I just added by simply tapping one tap on my phone screen, typing out what I wanted the card to say and it's now in there and we're done. I think this is a really useful feature. I'm sure there might be an equivalent on Android, but certainly for iPhone users one I highly recommend building into, make your phone all the more productive and really make your use of Trello is integrated into your phone and the tools you're using as possible. 9. Final Thoughts: Before we finish, I just wanted to give some final quick tips and I guess words of wisdom on how I have built Trello into my life before you hopefully get started with properly implementing Trello into your own life. I think the main thing I would say is that when you first start, don't stress too much on how this process of trying to think of tons of different things to include in your Trello board. Just create a simple priority to-do this and a few different to-do list for different aspects of your life. Begin organically adding tasks as they come into your life, into that. As you think of things that you want to do, just add them into your Trello board, so that they're on your radar. I then think it's also worth building into your schedule, a time on a Friday evening or a Sunday evening maybe, where you actively just spend five minutes thinking, okay, what are my priorities at the moment? Are there things that needs to be moved into my priority to-do list and other things in my life that suddenly I've decided I really want to get baking over the next couple of weeks. I'm going to add that into my priority to-do list because it's something I really want to do right now. I think just having this active awareness of the fact that we all have the limited amount of time, but it's about you trying to actively think of the stuff that you want to do and actively within Trello making that a priority for you rather than leaving it on your Trello board or in your brain for ages, but never actually getting around to doing it. Hopefully as you use Trello a bit more, you'll be able to customize it to how you feel it works best for you. Not just changing the background to be what you want it to be, but the order of your list, how you're prioritizing and using some of the techniques. Not necessarily all of the techniques that we discussed in this video. Adding your own automations that really makes sense for you, but be prepared to change your board around a little bit. Be flexible with how you're using Trello and hopefully start integrating it into your life more and more. I really hope you've enjoyed this. Please do let me know if you have any questions on how you can use Trello more effectively or anything we've covered in this course. Please do check me out on YouTube, on Instagram. I'm Liam Porritt. If you've enjoyed this or have any feedback for how the course could have been improved or things I could do better in future courses, please do let me know. I hope to see you again very soon either in your Skillshare course or over on my channel on YouTube and most importantly get started using Trello, this insanely powerful tool to get all of the stuff you have going on in your life out of your head into one place where you can prioritize it and have then that mental clarity to whatever you're doing. Whether it's spending time with friends, whether it's being with family, whether it's work, whether it's working on a side hustle, all this stuff is just so much better when you feel like you're in control of everything that needs doing. For me, Trello allows me to do that. I hope now for you, Trello will allow you to regain control really of everything you have going on in your life.