Microsoft Word 2016 for Beginners: Streamline Your Writing Workflow | Brian Jackson | Skillshare

Microsoft Word 2016 for Beginners: Streamline Your Writing Workflow

Brian Jackson, Author/Publisher/Educator

Microsoft Word 2016 for Beginners: Streamline Your Writing Workflow

Brian Jackson, Author/Publisher/Educator

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7 Lessons (57m)
    • 1. WordIntroduction

      2:22
    • 2. WordConfiguration

      9:59
    • 3. WordSelection

      14:04
    • 4. WordAccelerator

      5:23
    • 5. WordStyle

      17:27
    • 6. WordProject

      1:22
    • 7. WordConclusion

      5:54
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About This Class

Have you ever wanted to learn Microsoft Word 2016 to the point that you can edit efficiently and effectively.  Well, now's your chance to learn.

In this class I teach you how to use Microsoft Word 2016 optimally by configuring your workspace, using document formatting and accelerating document navigation and editing.

If you ever wanted to know how to use Microsoft Word 2016 like a pro then you owe it to yourself to take this class.

---Brian

Meet Your Teacher

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Brian Jackson

Author/Publisher/Educator

Teacher

Born in Los Angeles in the middle of the last century, I have always wanted to be a writer. After twenty-five some odd years spent working in the computer industry in the heart of the Silicon Valley, first for Lockheed as a Systems Programmer and later for Cisco Systems as a test tool developer, I managed to retire early and begin my next career as a self-published author.

Along with writing and publishing my own novels I also publish the works of my wife, Melanie Jackson. During the past four years I've published well over 100 books in paperback and eBook formats. Oddly enough this includes eBooks on how to self-publish books and how to create professional looking book covers using the GIMP. I've also recorded and distributed a pair of audiobooks available for purchase on Amazon... See full profile

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Transcripts

1. WordIntroduction: Microsoft Word 16 2004 Beginners Streamline your writing, workflow, class introduction and overview. In this introductory lecture, I'm going to provide an overview off what will be covered in the remainder of the class. We'll begin with pinning applications to the Windows Task Bar. Specifically will pin the word application to the Windows Task Bar. Next will learned to speed file open by pinning commonly used files to the word open dialogue. Next, we'll look at my Windows configuration, in which I expand word to include the entire screen I unp in the menu ribbon to save real estate. And then I view my document at page. With that, I can actually see the text and maximize the use of the page. Then finally, I take up a little bit of the page by viewing the navigation pane, which is my outline of the document and my quick means of navigating through a large document. Next will look a text editing and fast selection, various ways to select text, automatic spelling and grammar. Checking with usage airs inward and how to respond to those and then how to look up synonyms and and denims for when you're writing next, we looked at accelerating, moving through a document by using the control key in conjunction with cursor control keys to speed up cursor movement, we will look at the common editing commands of copy paste, delete and undo as mapped to shortcut keys. And then we looked at automatically in denting paragraphs or putting a blank line between paragraphs basically formatting the normal style to the way that you want your document a look. And then we'll look at formatting heading ones, including how to number them, and that will be it for the course. So up next is the first lecture, which is word configuration. I'll see you there. 2. WordConfiguration: Microsoft Word 2016 for beginners. Streamline your writing workflow. In this lecture, we're going to talk about how to configure your Microsoft Word 2016 environment to be optimal. Let's look at what we mean by being optimal. First, we're gonna look at pinning applications to the Windows Task Bar. Now this is Windows 10 specific. So if you're not using Windows 10 of your using Mac OS or something, you might want to skip ahead. But this speeds up applications. Start up. Let's take a look. Here I am on the Windows desktop, and the fastest way to start word is to come down to the task bar and simply click on it. But how did word get to the task bar? Well, if you don't see what you're looking for on the task for the fine, fastest way to find something is is to go to the Windows menu and then you could scroll through all of the list looking for Microsoft products. If you're looking for word or simply type what you're looking for right at the menu, so we'll type word, and here it comes up. Now. If I left click on word it will start. If I right click on word, it will give me options as to what I want to do with it. One of those options is UNP in From Task Bar. Let's go ahead and do that. Notice the icon down at the bottom of the screen on the task bar. If I un pin from Task Bar, that icon disappears now to reap in it. I just right click again on word and I say pin to task bar now. Unfortunately, it pinned word all the way to the far right of the task bar, and I'd like a group with my other Microsoft products so I can always grab word and drag it over here. Now, notice other things about things on the task bar. If they've got this light blue under bar underneath it, then that means that some things running there that the application is running and it has opened the windows. This one has multiple open windows, and I can choose by scrolling it over over by scrolling over the icon until a window comes up and I go to it and click on it. So that's how to pin word to the Windows 10 Task bar. Next, we're gonna look at pinning file names to the word open dialogue. This speeds up file location. So let's jump over the word and I'll show this to you. Here we are, inward. And if I go up to file and click open notice that word shows me several documents that I've opened recently. I can take any one of them. For instance, this must have course for you, Demi instructors start Doc ex and notice little pin here. If I pin it then suddenly it becomes a pin document. Any time that I come back to file open, that document is pinned the top of my open dialogue. I can pin multiple files here that I'm working with recently so that I can return to them quickly. If I want toe unp in a document, I just click the UNP in operation and it is removed from my pin documents. Remember, this is under file open. You can pin a document to the penned area so that it will stay at the top of your file Open dialog or you can unp in it when it becomes no longer interesting. That's pinning documents next for your word efficiency purposes. I'm going to show you my word Windows configuration or how I do word first. What I do is I unp in the ribbon and this saves me screen real estate. Let's jump over the word and I'll show you what I'm talking about. Actually, I have one concern before that. Let's open upward one of your working inward, and you have a very cramped small window, for instance, the default window size that word opens with when you first open it well. Here, I'll create a new blank document and you'll see what the problem is. I'm very cramped as far as my space, so the first thing that I recommend you do is always run word when you're writing, especially in full screen mode. So click the little box, the square box here, right next to the X and make it full screens that you have full real estate. The next thing I want to talk about is the ribbon here the ribbon pulls down to give you menu options still select from, but it takes up quite a bit of real estate. Noticed how it takes up several inches of the screen Well, I don't have to have the ribbon open all the time. Instead, I can click this little close air over here, and in that way the ribbon closes and it only opens when I click on a menu item. Then I can come and Aiken select or go to another menu item until I find what I'm looking for and selected. And once I do select it, the ribbon goes away again and I have the real estate. Now the other option that you have is to bring down the ribbon. Just click on any menu item to bring it down and come over to the far right in pin it. This way, the ribbon will stay open through multiple edits operations. I do this when I doing a lot of editing, and I use the contents of ribbon a lot for what I'm doing currently. But when I write, I like to minimize the ribbon and get it out of the way. So that's minimizing the ribbon. The first thing I do to configure my environment. Actually, the second thing, the first thing I do is I opened my window full size. I forgot to include that. So that was in pinning the menu ribbon. The next thing that I do is I view the pages that I'm writing at full page with. That helps me with my somewhat unclear vision. Let's jump over the word and I'll show what I'm talking about here. I'm inward and notice how tiny the writing is. That's because I'm telling it to show me an entire page at a time. Well, I can barely see this, and you can probably barely see a two. What do you can do? Those you can come up to view the View menu and say View page with Now this will expand the page. The full page with said, I see Jumbo text. This helps with my vision. What I was viewing before was one page. The other option that you've got is 100%. That's just a little bit larger. So what I like is page with. I like to take up the whole page with what I'm writings, that I can see it clearly, and that's setting your page to page with. The next thing that we're gonna look at is viewing the navigation pane. This is a simple tool to use for outlining and navigating a large document. Let's jump over the word and I'll show you. Here I am, in my word environment with my menu collapsed to save space and my page displayed it full with. Well, now I'm gonna take up a little bit of that with by displaying what I think is an indispensable resource. If I come to view the view menu, I can come down here to show. And Aiken tick the navigation pane. Now, what the navigation pane does is it shows me all of my head ones. For instance, if this through configuring was ahead one it would show up in the navigation pane, and I just click on the head one and it jumps to that. If I had a bunch of text and another head one here, we'll call it head one too. I'd come to home, I'd make it ahead one, and it shows up a navigation. Now see how I jumped between these two head ones. Now, if I have a very large document, this becomes significant. Let me go open a major document and show you how this looks here. I'm looking at a major document that has several chapters in it, and you can see that by scrolling between chapter and chapter would be very slow. But what I can do is I can go to any chapter heading by clicking over here in the navigation pan here on two section 3.2. Here I can jump ahead to section for So I always keep the navigation pane and also notice how this provides a really nice outline of my document. While I'm outlining, I depend on the navigation pane to keep track of my outline. So that's opening the navigation pane. And so we have viewing the navigation pane, easy outlining and document navigating. So let's summarize this lecture we have the first thing that you should dio is. Pin the word application to the Windows Task Bar for Easy Startup. Next pin, your most common file names the word documents that you're working on to your word. Open dialogue for fast opening. Next, set up your word configuration toe look like my Windows layout. You'll find it's the optimal use of windows space and do this by un pinning the menu ribbon viewing pages at page with and viewing the navigation pan. That's it for this lecture. In the next lecture, we're gonna look a word, text selection, error, correction and word choice. I'll see you there. 3. WordSelection: Microsoft Word 2016. For beginners, streamline your writing, workflow, word, text selection, air correction and word choice. In this lecture, we're going to look at how to do fast selection. How word helps you to correct airs and to select alternate words for your word choices. We're going to begin by text editing with fast selection. This is how to speed up your text editing. Let's jump over the word and I'll show you what I'm talking about. Here we are in word, and I want to show you how tax selection works quite often. Editing operations only work when you selected text with them to work on. So if I click a single time what it does his positions, the point in the taxed notice the little bar. And if I tie it, I started typing there. You're probably familiar with this. I can use the backspace still delete characters to the left of the cursor and the delete key to delete characters to the right of the cursor. Now we want to get into more complex election. The first that I'm going to teach you about is click and drag. This can select any arbitrary amount of text to do it. You click where you want to begin, and you hold down your mouse and you drag it over the characters that you want to select. Notice the selection in gray. This is the click and drag selection. Your first selection option. Now, quite often you're editing has to do with individual words. You can do the click and drag option to select a word, but the quickest way is to just double click on the word. Now, remember that thes editing options work in most Windows applications or most Microsoft applications. They seem to work across lines and across operating systems. I used to use them on Lenox operating systems so their universal between all up applications, they just may work a little different of you. Jump between the text and a graphics application. So with that reminder in mind, we've just done selection number to double click. Now let's do selection Type number three, where I triple click Notice what that doesn't. Word is it selects an entire sentence. So if I just want a sentence, I triple click on the Actually, it's selecting a paragraph. Find Sorry. So if I want to select an entire paragraph. I just triple click on it inward. Now, in some applications, it just selects the current line or the current sentence, but inward, it's selecting the entire paragraph. So that selection technique Number three, the final selection technique that I'm going to talk with you about, noticed by the way, to if you click anywhere, your selection goes away. So if I have this paragraph selected and I click even in the paragraph, my selection goes away. So that's the way to clear a selection is to just click again. Now. The final selection works for selecting a lot of text. What you do is you click where you want your selection to begin. Let's say the beginning of this paragraph. Then you move to where you want it to end and you hold shift. That selects everything between where the cursor waas and where the cursor was when you held shift and click the left mouse key so you can get any arbitrary text from any area to any area, and this is best for selecting large areas. So if I'm editing and I've got some arbitrary area that I want to select, I would use click and drag. If I just want a single word, I would use double click. If I want an entire paragraph, I would use triple click. And if I wanted a long area, for instance, I can select from year to the bottom of the file. If I scroll all the way down to the bottom of the file, hold shift and click again. Everything in between is selected, and once again, to clear my selection, I click just once. Now the final type of selection there actually is. Another one is to controlled control. If I double click on a word holding control, and I double click on another word noticed that I can get multiple words. So control is the way to get multiple selections of non concurrent characters. If I triple click holding control, I get the entire paragraph, and I can come down here and continue to hold control and get another paragraph with space in between. So to summarize, we have click and drag to get an arbitrary amount of text. DoubleClick. Double click to get a single word triple click to get a paragraph, click anywhere to end your selection. Click at the beginning hold shift and click at the end to select a large amount of text and hold control to get multiple selections added. And that's it for a quick selection. Once you selected your text, you can delete it, cut it, paste it or change fonts. Configure it, do whatever you want, but first you've got to select it. So that was text editing with fast selection up. Next, we're going to look at the spelling, grammar and use of Jared checks that are automatically done for you. Within a word, let's jump over the word and I'll show you what I'm talking about. Here we are back inward toe. Look at automatic spelling, checking. Let's come here and add a paragraph by hitting return and then I'm gonna type. Ah, misspelled word and notice. That word highlights the word in red Now to fix the spelling. All I've got to do is put my cursor on the word and right click, and it comes up with spelling alternatives. Misspelled is the word that I was trying to spell, and it found it, so I'll go ahead and click OK in other areas where I've actually written a correct word. But the spelling seems to be off toe the word, as in this case, where I'm talking about the matchbook program, I can click on the word right click and say, Ignore all or add to dictionary, in which case it will be ignored in all documents. I'll ignore all occurrences of this in the document, and the red goes away. So that's spelling heirs. Now let's see if we can get a usage or grammar error going in the next sentence. Let's say there, going to the fair, using the wrong usage of their and see if it gets caught for us. How about I'm going over over there and here we've gotten a word, a wrong word, usage air that's underlined in double blue lines. And if I click on that and right click, you can see that it's telling us this is the correct word to use. In this case, it's even giving us the definition of the word. So we understand why the current word is wrong. I'll click on it and I'll change that. Now let's try and get a grammar error. We walked. Then we didn't Now other errors are simplification airs. That's thes brown underlines. And if I go here and I right click, it's gonna want me to turn didn't to did not. So they seem to be reserved primarily to changing concoct nations into non can caffeinated versions. Here you can see it. They're doing it for I am, too. I still haven't caught ah, grammar air. But grammar errors show up as green underscores, and he should just click on those right click and then see what the correction is for the grammar. What I recommend you to do is to go through your entire document, especially if you're beginning writer and click and then right click and see the suggestions for each of the modifications. For instance, this one a word, Miss usage error. I will right click on it, and I can, either. I can either take the selection, which is a lower case, but Or I could say, since this is a title, that's got to be upper case, so I'm going to ignore it this once, and the blue goes away. Go through your entire document and get all the colors to go away. This way, you'll know that your document is Lee, at least basically spelled correctly, somewhat grammatically correct and that the word usages air correct. And that's it for collecting, spelling, grammar and word usage. Air is automatically inward. The next thing that we want to talk about is finding synonyms and Anton EMS for particular words. You can actually use word to find better or alternate words for the words you're using in your document. Let's jump back over the word and I'll show you this one last technique. Here we are, in word I'm going to say the interface was the wrong interface to use. Now, one of the things that I really hate in writing is using the same word twice within a short amount of time. So we might want to change one of these occurrences of interface. Let's say the last interface, What I do is I click on the word I right click, and I come down to synonyms and coming across. That shows me alternate words that I could be using for interface. So the interface was the wrong border Boundary line Edge Cross point so I could use any of these alternatives for interface. Here's the confirmation box. Let's click on that and right click come down for interface. So for confirmations that I could use validation, authorization, approval and so on. So this is the way to find alternate words for the words you're using. I like to use it a lot for when I have word repetition, and I'm not quite sure what were Dis Elect. Sometimes I just put in a word knowing that that's not the word I wanted to use. But if I use the synonym check, I might be able to find the word I was thinking of. The other thing that you can dio let's work with confirmation again is that I can right click on it and I can come down two synonyms and pick this the saurus. And in this case, I'm given a much longer list of alternate alternatives for that word. Okay, the final thing that I want to dio is I want to talk about Anton EMS. So let's those air the opposite of the word. So let's go to allow right click on it and come down to synonyms. And here are the synonyms, so allow let permit agree, consent tolerate. If I go to the Saurus, I can see that I have more applications for this. I was hoping for an antonym. Here we go. Here, you can see, is an antonym. They're displaying it in this, a source so disallow is the opposite of allow forbid is the opposite of Wow. So I can actually get the opposites of words. So I'm not quite sure what is the opposite of this word. Just type the word, go into word and display the thesaurus. So that's how to find synonyms for words to change them. Use heavily when you have when you repeat words, but also just when you'd like to find maybe a flashier or a better word for what you're describing and and and EMS, which is the opposite of the word. And that's it for our list of fast ways of using word. In summary, you can edit text with fast selection. Remember your I guess. We're up to six selection methods. Click and drag double click, triple, click, click and shift and hold click and controlled to click to get discontinuous areas and then remember, you want to use words, automatic spelling and grammar checking. Just click on the word, then right click and see what alternatives Word is offering you. You can either ignore the alternative, add the words of the dictionary or just ignore it, or actually accept words new word choice, and you can go to any word and select synonyms. Go to this the source and you might find and EMS for the word. So if you want to replace and get fancy, your words for the writing that you're using or get alternate words for repeated words, use Synonyms and and Adams, and that's it for this lecture. In the next lecture, we're gonna look at word accelerator keys. I'll see you there. 4. WordAccelerator: Microsoft Word 2016 For beginners, streamline your writing workflow word accelerator keys. In this lecture, we're going to look at word accelerator keys, just a small handful. The eight that I used the most often to move around a document quickly and to do quick edits. And remember that many of these key strokes are common across all applications. For instance, control, see to copy control Vida paced control Z to undo and control X to delete. So remember, we're not just learning word accelerator keys. We're learning common accelerator keys across all applications, so we're going to begin with the cursor control keys. How to speed up movement around a document. Let's go over the word and I'll show you what I'm talking about. Here I am inward. And if I put my cursor somewhere like before, press the publish button and then let's say I want to move through the documents. So I, of course, hit the right cursor control key and I hold it and it goes. And here I'm to the the third paragraph, and it's going along and it's moving. My point is that even going up and down, you go up and down the line at a time. It goes very slowly to go up and down and left and right, using the cursor control keys. Well, the next time that you're doing it, try holding. The control. Key is you do it. Control right moves a word at a time. Watch the cursor fly. Now it's moving a word at a time to the document forward and backward rather than a single character at a time. And if you hold control and do up and down, it moves into the beginning and the end of a paragraph. So these air quick ways to get around a paragraph while you're editing without having your hands have to jump over to the mouse. So that was the cursor control. Kieser or accelerator keys? Whatever you would call them, just hold down control the next time you used the crecer control keys to move even faster through a document left and right, a word at a time, up and down a paragraph a time and next we're going to talk about editing commands. These are the common editing commands, all condensed down to keystroke sequences, and let's jump over the word I'll show you what this looks like. So here we are in word. And what are the most common operations that you perform? Copy, paste, delete and undo. I'm going to show you the control keys for each of those. First. Let's say we select this paragraph using triple click. I can say control acts to get rid of the paragraph, and it's gone now. This is a quick way to get rid of the paragraph rather than having to go up here and search . For now, it turns out the delete key also does it put control X. If you don't want your hand to completely leave the keyboard and then control Z will undo that operation and bring back the paragraph that you just cut. Now the other operation is control. See that copies the selected paragraph and then we're gonna hit Control V. And there we go and that pace the copied paragraph so I can paste it any number of times I should be. I can paste it any number of times, so that's it. Triple click To select the paragraph. Control X will get rid of it. Triple click control See will copy it. Control V will paste it. And those are your accelerator. Keys to editing commands? No, those are the most common editing commands. There are accelerator keys to most editing operations. So if you're interested, do a search on the Internet on word shortcuts and you'll find MAWR accelerator keys. So that was the fast editing commands, right? Cut paste, delete and undo. Whoops. Yeah, we did undue control Z for undue controls. C for cut copy control V for paste control, X for delete and control Z to undo, and that's it for this particular lecture. In it, we learned the cursor control keys to accelerate them to go left and right a word at a time . Hold control while you move the cursor left and right, and to move up and down a paragraph a time, hold control while using the up and down cursor control keys. As far as editing commands control, see will copy Control V will pay somewhere. Control X will delete what selected and control Z will undo your last operation if you did it in there, and that's it for this lecture. And in the next lecture, we're going to learn word normal and heading styles. I'll see there 5. WordStyle: Microsoft Word 2016 for beginners, Streamline your writing. Workflow, ostensibly word normal and heading styles. I say extensively because I decided to extend this course from its original plan of showing automatic in denting of paragraphs and how to number head levels to just talking about how toe format a document. So this is the way that I like to format the document to write in it, and it pretty much leaves me with a document that's ready for publication in either in either Amazon E book or paperback formats, the two formats that I publish in. So let's get going. We got a lot to cover. So here I am, in word, it's completely blank. I don't have a document. So the first thing I'm gonna do is I would do file new and the document style, and I wanna pick is not on any of these fancy styles here. I'm just gonna pick a blank document by double clicking on it. There we go. We have a document to work on. Now what I want to do is if you notice if I type, this is a test. This is another line. And then what if We had continued words here and kept typing long. There we go. And you notice I get a kind of a blank line in between here, and I don't get any as I start typing. So these are separate paragraphs and they're of the normal style. So if you go to home and you pin down your and you pin down your menu ribbon, then you'll see that when you click on these paragraphs, they tell you what styles they are. And this is a normal paragraph. Now I'm going to change what normal means. So here I'm going to, right click on Normal. I'm going to come down to modify and then here rather than Kalid. Bree, I like times new Roman is my father, and rather than 11 I'd like it to be maybe 12 a little bit larger and not bold. Not a talic not underscored Automatic. That's good. Left justified. All of this stuff is very good, but I'm gonna come to format paragraph and here I would like to see six points before Now let's make it 12 points before and 12 points after. Okay, no special line spacing. This is all good and I'm going to say OK, now you notice that my paragraphs air spaced a little bit further apart to make them distinguished And there of the style times New Roman Now, another style for paragraphs is to not have this space in between but toe have your paragraphs in dead just a little bit. So by five space is actually so let me show you how to do that. No, one way to do that would be to Diogo. Okay, it's a new paragraph. Let me in, Dent five like this. And that's the way we used to do it on the old typewriters. But you don't have to do that anymore in this computer age. Me Go back here and get rid of these extra spaces, and then I'll show you how we can have word automatically. Do it now. You usually either do indented paragraphs or paragraphs of spaces in a space in between. So here's the space in between style. Get a feel for it. Decided you like it Every time that he hit return, you're going to get a paragraph with a space in between. This is a new paragraph. Okay? Now, if you do the other style. Let me show you that I'm going to right Click on normal again. I'm gonna show you this style will go to modify And all of this is fine on the first page. But when we goto format paragraph here, what we're gonna do is we're gonna knock down so that we don't have any space before or after, and instead, we're going to do a special first line is going to in debt by rather than 0.5, which is typical. I'm going to actually go 0.3 because that actually works better in, uh, e books, actually, which I primarily focused on. So let's do my 0.3 and we'll do it like that. Now notice that our paragraphs air together and that they're indebted. Now, this doesn't really show you very well out. Indented paragraphs look, because there isn't enough text. But let me let me take this, Copy it so here and say paste. And then we'll pay some there and there. That's giving him or of an idea of what the paragraphs look like when they're in debt and now we're on a blank line. But it would look like that there is no space between the paragraphs and each paragraph is indented by about five spaces or 50.3 inches. Now, once again, if I want to go back, let's let's do this one more time. If I want to go back, I go to normal right click on it. I go to modify. This is all fine. I go to feral format paragraph. I put 12 points between the lines and I take first line None. No special stuff And I say OK. And my paragraph is are to this style of left justified with a blank line in between. And if I want Thean Dennett style one more time I go to modify. This is all fine. I go to paragraph, I get rid of the space in between usually don't do both and rather than none I do first line of 0.3 and I'm back to this so that you're two different paragraph styles. I kind of like this for writing fiction and for nine fiction, I like the left justified with a blank line in between. So go either way. Now, the other thing that I'm gonna talk with you about is setting up headings notice here I can make this a heading. This this is a test. Headings usually don't have a period at the end. Let's get rid of the period. What I can do is that I don't like the heading right now. It doesn't look very good. And so I can go, and I can modify that and notice that the heading appears over here in our navigation pane . So once again, on the heading I right click and I go modify. Well, first of all, I'd like it to be times new Roman. I'd like it to be 14 point just a little bit larger than our base text. I'd like it to be bold. I'd like it to be black and let me see. I would like to go toe format paragraph and spacing before is going to be none. And spacing after is going to be 12. And here's why. Because I'm going to go to the next panel and I'm going to say, Put a page break before this and how we doing? Oh, and the first line have no in debt of three. That should do it for us. So we say, OK, okay. And now you can see that our head looks much better. Our head are our head one. So let's actually go here and properly capitalize. This is a head one. There we go. This is a test. Now that's setting up ahead one. You've got to do the same thing with head twos. Let's go down here. So we've got this is a test. We have several paragraphs. Then we go here and we say this is the Oh, this is the next had one. Okay? And we go, Well, let's make this had level one and we just click on it And thats had little one notice We get a page break over to the next level. Now if I come to here and I press enter, I'm once again I'm in normal mode So it's indented and so on. But if I say head level to and I make it a head level two now I've got a going configured. They had level twos. And this is the way that I like to do twos. I'm going to right click and I'm gonna go to modify I like it to be times new Roman 12 once again the same size, not bold and I like to make it. I talic, and then I like to go black. And for paragraph, first line is none Space before is 12 space after is 12 left justified? This is all perfect. And I say OK, and there you go. This is what I had Level two would look like in this document. And I come down here and I start typing. This is the text within the head level to now. This head level two looks a little small. Doesn't that's right. Click on it. Make sure Ah see, it's 12. I wanted to be 14. There we go. That's more like it. And that's the way that I formatted document. I typically can do most documents with just head level ones and normal text, so I don't usually use head level two's. But I'm gonna keep him in here just for a one idea to show you so you can keep on going toe head level threes. You conform at those toe Look a particular way and head level four should can keep on going as long as you need and notice you see the hierarchy of the document. Now here's ahead. Level one on this page. He was one on the next page and I can click and go to it. Here's the head level two underneath this head, level one. And I can actually navigate a big, huge document, as I showed you before by having head levels. Now, the final thing that I'm gonna show you is how to number head levels. Now, the final thing, I'm gonna show us how to number had levels before adding the bonus material. Okay, so you picked the first head level here. Let's go up to the very top. You go on to it and then you see this thing here that says multi level list. I come down on it and I pick this guy right here. Notice how it in numbers in dense the numbering for every new level. So you do that. And now all of a sudden, hey, I've got a number one automatically on the first chapter on our chapter to get a two. And for the sub chapter under chapter two, I have 2.1. So I really like to do this particularly when I'm writing nonfiction. So fiction usually doesn't have these hard section breaks in between and stuff. But for nonfiction, it's really need for people that read your stuff and want to ask Oh, how do you? What did you say in section 3.4 point five and so on? And once again, the way that you got there was by going to this multi level list, position yourself on the first head level, go to the multi level list and pick this thing down here that has all the number ones and the head levels indebted, and it once you do that automatically, your number, your lists will be numbered correctly. Now I think it looks funny with this end ending. Let's go ahead and take normal and I'll right click on it and I'll go to modify and I'm gonna put the line in between and get rid of the in debt because it looks now like I'm writing. It looks now like I'm writing nonfiction, so but 12 points between and the first line will do nine on and will say, OK, there we go now it looks like non fiction writing, even though it's gibberish now. The final thing that I wanted to add is a little bit of bonus is, what I actually do is I format my document kind of like it's gonna look when I printed, in fact, exactly like it's kind of look when I print it and I work in that format rather than working in some other format and then formatting my document for printing. It's just always form headed for printing. So what I do is I take my page and I go toe layout and I say margins. Now these are the margins that I like, which are 0.75 inches all the way around. That gives print plenty of trim, size and 1/2 inch border and all those things that print books require. Plus, I give it a top margin of point 85 because I need just a little bit of room to get the header away from the text. You'll see what I mean, and I go ahead and I say that. And here's our new layout as faras margins. Now the next thing I do is I go to size and I come down to more paper sizes, and I like to print in six by nine. So it's easy enough for me to write and edit in six by nine and I end up seeing what the DOD document is actually gonna look like when I printed out. And it's nice big text for me to read, and I don't overwhelm myself with too much text. You know, if you see too much of your document, you're gonna be horrified. But if you see just a few paragraphs at a time, I find it much easier to right this way. Now, the final thing that I do is I go insert header and I like this three column header type of thing and I go to the 1st 1 and I say, Brian Jackson, I go to the 2nd 1 and I just put a space here so that that tax goes away. And then in the final one, I say, whatever the name of it is a sample document. There we go. That's the header. And then I close header and footer. The next thing that I dio and notice how my 0.85 header on top gave me a little bit of room to get the, um to get the header away from the text of the document. The next thing that I do is I insert a food er and that foot is a page number. So I picked that instead of footer and I say bottom of page and I select middle of page And there we go. Now I've got mine page number at the bottom of every page and I go exit, header and footer And this document is actually formatted and ready for publication. But I'm gonna go ahead and work on it in this format. So this is the format in which I write. If I have a new document I formatted out, I save it now at this point in this format, and I might in the future use this document is a template and then go ahead. And that way I don't have to reformat my head levels and use that to get the format over and over again. Very simple. So that's beyond the original assignment. I've shown you how to format your entire document and that's it. I don't know what else I could say in the next lecture will be the class project, which will talk about exactly what you need to do to incorporate thes techniques and tips into your own word writing. I'll see you there 6. WordProject: Microsoft Word 2016 for beginners, streamline your writing workflow class project. So here we are with a class project, and it's pretty simple, actually. What I want you to do is I want you to follow along with the instructions and implement everything. Get your words screen set up the way than mine looks. So have a navigation bar. Display your page full screen or actually display word full screen. Display your pages page with and close your menu ribbon UNP in it and then go through and configure your document to have, ah, headers and footers and be six by nine and have the right fund and have head ones and head twos. And then what I'd like you to do is I'd like you to try writing with the various style ideas right with my styles, the head ones in the head twos and with the navigation pane. Use control on the cursor control keys to move fast through your document, and when it comes to editing commands, use the control See for copy control V for paste control, expert delete and Control Z for undue and that's it. Just use the class project to get your kind of writing environment together and get used to it. And up next is the final topic, which is the class conclusion and topic summary. I'll see you there. 7. WordConclusion: Microsoft Word 2016. For beginners, streamline your writing, workflow class conclusion and topic summary. Well, here we are at the end of the class, and I'd like to take a moment to summarize what turns out to be 10 points we covered in the short class. So number one was Pin your applications to the task bar your most commonly used ones indefinitely pin word down to the task bar. Your system probably comes configured with wet word pinned to the task bar, and you have many other applications you're wondering, G. I'd really like to have them pinned to that task bar to, but I don't know how. Now you do pin all your most commonly used applications to the task bar and pin your most commonly edited files to the open dialogue. Within word these air both fast ways to bring upward and then bring up a particular document and then adopt my word windows configuration. I recommend. And that has to do with Oh, the missing point and it's still missing is make your word window full screen while you're working a word. Don't work in a tiny screen. You get a lot. You can do with that real estate and to get even more real estate UNP in the menu ribbon. I'd like to keep a Nhan pinion while I'm writing. And then if I get into a massive editing session and I'm using the ribbon a lot, then I pin it view pages at page with I like to see a page stretch the entire width of my screen. And that way, with my poor eyesight, I can actually see what I'm writing. It may be a little large for you, and maybe you can get away with two pages per screen, but I find that, like going on 100% or one page in the view area just doesn't cut it for me. I'd rather use more of my real estate for viewing my document and view the navigation pane on the left. Now that's gonna take a little bit up of your left to right, which is prime real estate. But you've gotten rid of a little of the top to bottom with getting rid of the menu ribbon and your viewing page with so you've got a gigantic fund Anyway, this should allow you to see everything at full screen by running windows and full screen. Next, remember text editing with fast selection. Remember our options. Right? We've got, um, drag our left click and drag to select any arbitrary text we've got. Double click to select a word triple click. To select a paragraph, click hold shift and click at the end to collect a select large areas of document and old control. Two colts select discontinuous areas of your document. It's hard to remember those and recite them in order. Next we have the spelling and the grammar in the usage. Er's use them. If you're a beginning writer, go through and make sure you don't see any red, green or blue. You're either going to go through and you're gonna you're gonna click on the word that's that's contested, and then you're gonna right click and you're either going to select and you're either going to select the replacement or you're gonna say Skip in this case because I know what I'm doing okay or added to the dictionary. But just get rid of all the color and then finally, if you're not quite using the same word, if you want a different word of your repeating words stuff like that, you synonyms and then an IMS. If you can't remember the reverse word you're looking for, put in the antonym, put in the word and then select for an EMS and you'll see the opposite of the word you just entered. Finally, there's the control for cursor control keys that's using control and left and right click to advance and return a word at a time. The control and up and down cursor control keys to advance and return a paragraph at a time . And then we have the common editing commands. Copy, paste, delete and undo. And now those air about bound to the control C control V Control X and Control Z. I'm sorry. I didn't see what they're bound to control Sea for copy control V for paste control X for delete and control Z for Undo the last operation. And note that control Z ing the last operation undoing it is repetitive. It stores all your operations. You can undo them all the way from the point that you opened a document and by the way, control, why will redo at operation just to let you in on that in the very end, and then we've got automatically in denting your paragraphs correctly so you're no longer going to be hitting space space space or something to end in a paragraph or or double return. To put a blank line between paragraphs, we're gonna configure, your paragraphs were correctly and then we're going to configure your head ones. And more specifically, I like numbering them when it comes to writing nonfiction works, and that's end it and that's it. I'm sorry to say we've reached the end of the class and I hope to see you in the classroom again. This has been Brian Jackson and all the best until we meet again.