Microsoft Word 2016: Writers: Beginner Writing and Outlining | Brian Jackson | Skillshare

Microsoft Word 2016: Writers: Beginner Writing and Outlining

Brian Jackson, Author/Publisher/Educator

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21 Lessons (2h 16m)
    • 1. Course Overview

      5:08
    • 2. Watch Videos Fast with Bookmarks

      3:37
    • 3. Word 2016 Installation

      4:14
    • 4. Word Screen Layout

      8:59
    • 5. Bonus: Original Start, Stop, New, Save As, Save, Close and Open

      8:41
    • 6. New, Save, Save As, Open, Close and Quit

      6:23
    • 7. Setup My Standard Word Screen Layout

      3:44
    • 8. Menu Ribbon Set Up

      1:54
    • 9. Configuring Styles: Normal, Chapter Headings and Separators

      11:01
    • 10. Using Templates

      3:29
    • 11. Page Layout with Headers and Footers

      4:25
    • 12. Printing and Exporting

      2:23
    • 13. Fiction: Plot, People and Place

      7:38
    • 14. Maintaining a Bible

      2:42
    • 15. Outlining with a Simple Text Editor (Part I)

      10:57
    • 16. Outlining with a Simple Text Editor (Part II)

      9:54
    • 17. Using Spelling, Grammar and Usage Checking (and Beyond)

      7:09
    • 18. Selecting, Cutting, Copying, Pasting and Deleting

      5:43
    • 19. Bonus: Original Selecting, Deleting, Cutting, Copying, and Pasting Text

      7:10
    • 20. Formatting Text

      9:19
    • 21. Bonus: Original Defining and Applying Styles

      11:37

About This Class

If you're a writer you write.  That's a lot of time spent writing.  Why not get to know the editor you use to write?

Microsoft Word is the chosen standard for professional writers.  Odds are you're already using it.  In either case, you should be familiar with the product.

Fortunately, this video training course provides much more than a casual overview of Word:

Word Setup

Outlining

Writing

All are discussed in detail.  With an additional section on using Word to address:

Social Media: Blog posts, Facebook memes and tweets

Fiction: Stories, novellas and novels

Non-fiction: Essays, documents, articles and books

Business: Reports and Tool Integration

Take note!

This course is complete!

This course is detailed!

This course is up to date!

This course is easy!

This course is fast!

This course is fun!

Watch this course first, the initial release in my Microsoft Word training series.

I'll see you in the classroom,

---Brian

Transcripts

1. Course Overview: And so we begin another course with the standard course over a few. Beginning in this lecture, I plan to talk with you about word 2016 functionality, and we're gonna go in a very high level because I'm providing an overview of what this course is going to discuss. So, first of all the course parameters, this is a course detail in the use of Microsoft Word 2016. The program has demonstrated on a computer running Windows 10. This is gonna be a Microsoft happy course, and the course content is directed at word for writers beginning with the basics. So this is kind of a basics Courses just writers seem to need the very least out of word. They just want to get their words down. So that's what we're going to talk about, is how to get your words down. But in fact, this course is the beginning of a planned course. Siri's So from here, word for writers outlining writing and editing. We're going to move on to word for nonfiction writers, which is really, to me, a matter of data management. It's how tohave footnotes and bibliography ease and all of the stuff to manage your all of your sources for what you're writing. And then we're gonna move on to word for business writers, which has to do with tool integration. How are you gonna pull in Excel? Spreadsheets and tables and this? And how are you gonna send it to people on mailing? Listen, all of these things integrating various tools to do business functions with word. So this is just the very beginning. If you're wondering and what are we going to cover? We're going to cover a word set up outlining writing and editing. That's kind of the basics of what you might do in word as a writer. And to get more specific in each of those areas, we're gonna look at the set up. Yeah, I know the screen layout, Dina data. And then we're gonna look at how to perform the basic operations and how to create my standard worldly out and the way that I like to handle the menu ribbon. And then we're going to talk about formatting normal and heading one styles and applying them and using templates and finally printing and exporting. So this is kind of the basic words stuff to get you familiar with it. Next, we're gonna talk about specifically. What does word offer for outlining? So we're gonna talk first about what is outlining, and then we're gonna go into outlining mode inward. And then I'm gonna talk with view pants Tres who don't want toe plot, how you might want to still maintain a Bible containing people in place. And then I'll give you an outlining demonstration to show you how all of this works. Next, we're gonna move into writing in which we're gonna look at it assisted writing where spelling, grammar and usage techniques are, or miss usages are flagged by a word and then into how to edit. How does select copy paste delete all of those standard things how to format text bold it. I talents Isa do all of these neat things to it change its find. And then we're gonna look at inserting lists and tables and finally conclude with inserting images and we'll have some considerations for self publishing in the e book world in that area. Next will go on to editing and using notes and editing marks thes air things when you hire a professional editor and send them your word file. They can actually send you your edits or send you their edits marked up with these little bars over in the left hand margin that show you what edits they have applied, and you gonna prove them or reject them individually. So this is the way you work professionally with an editor. You can. I'm also gonna give you some tips on out of self edit if you take that route or if you take that route. In addition, now there's a bonus section on applications of word. So we're gonna look at it for grating blogged posts and Facebook means twit tweets, probably er below using word toe to really come out with great tweets. Just just tweet we're gonna look at at using word for fiction stories, novellas and novels, which is what this course is about. And then we're gonna project into the future courses. And I'm gonna give you a peek at writing essays and documents and nonfiction works and business reports and so on. And that is just so much, isn't it? Well, all that's gonna be in this course and remember that this is just the beginning of three potential courses if you like it and you follow along. So what follows are the two most useful you Demi watching tips that anyone could ever give you? 2. Watch Videos Fast with Bookmarks: here I am watching one of the lectures from this very course, and what I wanted to show you is to incredibly need things when it comes to watching you. Demi lectures that I doubt most students know about, and I demand that you know about it before watching the scores. The first is down here in the lower left. As I'm watching this course, I can click on the number one, and instead of watching it at one time speed, I can watch it a two time speed. So if my slow California drawl is a little too slow for you, just jack it up to two times like that and then go into play and it will play very fast. Now I'm hearing it, and you're not because I've got I'm not recording system sound, but that's the first trick is watch courses fast. Just click on this little number down here and you can pick half speed, so if it's going too fast, you can actually slow it down or, more likely, you're going to speed it up. The other thing that I wanted to show you this is incredible is that here I'm paused. Let's but Let's pick a more likely spot here. Let's say something interesting is happening during the course I can click on add a bookmark and up comes Ah, little note where I can say, Wow, this was interesting. I have 115 more words and their I've actually applied it. Now, as I play, the play bar goes past it. But I can keep scrolling over this little gold note and I can see what it says. Wow, this is really interesting. And then I can click here to bring the play head back to that and say, Play. So use this to make interesting notes throughout the video, you can record a whole bunch of notes. Okay, Now, you thought that was cool. Okay, I'm gonna show you the ultimate here and bookmarks is that when I go back to the course and I get out of the video, Look, there's a tag here that says bookmarks, and what it does is it shows me all of my bookmarks, that air in all of my lectures in this course. So that's right. I can lay down a whole bunch of bookmarks all over the place, and then I can see them all and they're gonna have the words that I gave them. And I can click on them to go to that bookmark and start playing. I know this is really cool. So that's it? It's playing speed here with a little click on the number times and you can play faster and then just click add bookmark. Now you go to some place in the a pause and go Hey, that was really interesting. Let me put my play head to where the beginning of that interesting part happened and then you say add bookmark. Now, at any point you can goto a bookmark notice you click on it Now I'm editing it so I can change the text and I can also trash it So I get Oh, what happened? Let me try hitting the trash one more time. Oh, I'm in there, Okay? And then I go trash and the bookmark is gone. So bookmarks really need speed of playing your video Really need I'll see you in the next lecture 3. Word 2016 Installation: Hello, everyone, to start off this section, I thought I would do a quick presentation on purchasing and installing word 2016 because there are several options and I'd like you to choose the right one for you. So let's begin right away by looking at the options for acquiring word. So these are the purchasing options. The first thing that's important to know is that Microsoft Word 2016 as part of the Microsoft Office 2016 suite of programs that includes Power Point, Excel, access, one note and Outlook So you have the option of getting office or getting word. And to tell you the truth, it's It's quite a bit cheaper, usually getting office. Another thing that you should be aware of is that there is Microsoft Office 3 65 available instead of 2016 and what it does is it provides a yearly licensing option for the latest version of office. So if you'd rather lease Microsoft Office yearly, then you can do that or you can purchase it. So many computers also be aware of this come with Microsoft office preinstalled so you can usually get it cheaper. Oh, am versions from people when you buy the computer, so look in tow. Having Microsoft office installed for you will save you some time and some money. So now if you don't have office installed already or word, then you have three options for getting acquiring Microsoft Word. The first is to just purchase word, and it costs probably about $109 for a full fledged license. Or you can get an upgrade to a previous version of Word for about 79 bucks. Now the thing is, is that Microsoft Office 2016 I I looked around out there and found that I could find versions for as little as 1 29 So you're only paying another 20 bucks for the rest of the programs. So that's why offices usually so appealing and people install office instead of word. The other thing to note is that this is for the business version, as opposed to the home and personal use version. Now the final thing is that you can license Microsoft Office 3 65 for about $69 a year, and this is the option that I chose. So what, you're looking at here is the difference between okay. If I have to upgrade and buy a new version of word every two years, then it's pretty much a push between leasing it and purchasing it. If word or office lasts longer than two years, then I'm actually saving money if I purchases instead of lease it. So the final thing that I want to point out one more time is pick either the home or business versions of your software, depending on your usage plans. If you're planning on doing commercial work with it, get a business or commercial license instead of a home license or a personal licence. And as a final slide, the only thing that I really have to say about installing offices that to do so and offices more typically, what you're going to install to get word is go to www dot office dot com signing and you sign in with your Microsoft account. And then there's a button on the screen that says Install office. Just click on it, and you'll eventually be given options as to whether you want 3 65 or you want 2016 so on and you'll end up downloading an installation application. So start the installation application. Answer the wizard questions as they come along. It's fairly simple. It's a standard install and ultimately went prompted for your license key. What you're going to, which is the only thing you're really going to purchase, is just the key to enable word or office. Go ahead and install your license key and you'll have office installed on your computer noses for 2010. Note that office and word are also available for Mac, and that's about it. That's all I have to say. Uninstall Ah, quick opening and up next is really we're going to start chewing into word by looking at the essentials of starting stopping new save save as save close and open. OK, I'll see you in the next lecture. 4. Word Screen Layout: Hello, everyone. And welcome back for the rest of this course, we're gonna try a different screen layout. I'm hoping this will make things look a little better for you than what I used for the last lecture. And in this lecture, we're gonna talk about screen layout. So forget about the editor and stuff like that. What is going to talk about the screen and the various sections of it? And I have thought we would begin with the outside and move in. Let's begin with the upper right. This is the standard Windows program upper right hand corner. So if I want to kill the program, I just hit the axe. If I want a men, if I men, if I or maximize the screen, I do that. If I want to bring it down to the task bar and then bring it back up, I could do that and so on. So that's all standard stuff Here in the middle. We can see that we're editing testing dot doc Ex, the new format, and that it was last saved by the user. This will say that it was auto saved that there's an auto save in between and that were running word. There we go. Let's shift over to the left. This is where your hot keys get placed and these air, the standard ones. This is going to be saved. So if I ever want to save my document, I go ahead and say save. And then these are really useful. This is undue. And we do now what I've got so far. Let's click this little thing here and you could see it's going toe. Undo font formatting so and then it's got typing. Okay, so let's go ahead and will say undo. And there goes the font formatting now because I didn't undo. That means I have a redo now so I can redo the find formatting and you have an entire history. Let's say if I do something like aniline and then do a little formatting, so let's take this and will come up to the home menu will make it bold. Now if I go to undo and particularly this little down arrow to the right, this shows me the entire history of what I have to undo, okay? And I can check how far I want to go back into the undo history. So I want to under the bold typing and line typing font formatting How, Bardo, I want to go backward. I just want to go back a step at a time. And you just keep hitting. Undo and under does and redo re does. This is the greatest help you have in a word is the ability to play with anything. And if you don't like it, go up and do un undo. And if it turns out you did like it, reapply it with redo. Now, next is some stuff. I happen to have a touch screen. So I have this there. But here's where you get to add other actions you might want to add to this upper left hand corner. Now, I'm pretty happy with ones I've got. I've got save this one in the upper left hand, undo redo and then the touch mouse stuff. But I can actually do new and open. And so on all these things spelling and grammar from up here in the quick access menu. So we made it through the top bar. All right, here comes the second bar. This one's a little more complicated because you now have an option, and I'm going to start talking about how to use your screen real estate. What we have right now is the menu bar, and it's set up in such a way that you have to click on a menu option like home to get a thing called the ribbon to pop down. Now this gives you a whole bunch of options all related to home. And if I want to see the insert options, I just go ahead and I click on insert and I see ah whole ribbon related to insert. Now here's the choice that you have I like and value screen real estate for typing and viewing my text down here, a way that you can take it up is by going to the right of the ribbon and pinning it once I pin at the ribbon will always be here. So I'm down here typing, and I'm working in the tax. The ribbon will be here. This is good for newbies because they feel comfortable and they see the ribbon. But the fact that you can just click on a menu item in the ribbon will come up anyway makes it make sense to me to go over to the right and the opposite of un pinning is hitting this arrow and that. Well, actually, the opposite of pinning is toe un pin, which was that era. And now to see the ribbon, I've got to select a menu. Item it if I don't want to see the room and just click somewhere outside the ribbon. So this is the way that I like to run the ribbon and you've got to decide your personal preference first, let it come down as you click on these many items or go over to the right in pennant. I suggest that you pennant, try working with the menu pinned for a while and decide if you want that one inch of real estate back going UNP in int Try working with the menus UNP in for a while and see if you like that and then choose which way you'd like to use your real estate. Now, another important way to use a real estate that I'm going to do is I'm gonna consume this left hand side of your screen. By the way, that was the end of menus. So we're gonna look into details in future lectures as to the each and menu item in their contents. But I'm just dealing with layout, remember? So over here on the left of the screen, we're gonna consume surreal estate by going to view. And this is the way I like my screen. I say navigation pane. Now the navigation pane shows you absolutely nothing right now. And that's because I have no head levels. If I took this sentence and made it a major chapter break by making ahead Level one, it would suddenly show up over here. And if I took this one and made it ahead level 12 I would now have to navigation areas where I could jump through my document very quickly to major chapter headings by clicking on the morir. Notice how this is jumps to the first chapter heading. This jumps to the second. Now, this isn't very exciting with only three lines of text. But when you have hundreds of lines of text and you can jump through your documents simply by clicking on the chapter heading, that's really nice. So this is the headings. I can actually go to the pages. So I have multiple pages. I could use that instead. And I've got a search bar here so I can search for a particular texts that I'm interested in my document. So this is the way that I like to arrange my screen. You're seeing it right now. The menu bar collapsed. I don't like to have it pinned and view navigation pain on my left so that Aiken quickly navigate through the document. The rest of this white area here is the actual area where you're writing your document now , down on the bottom, the lower left hand corner. I'm really interested in this because it tells you which page of how many pages you have and word count is really important to me. And if you click on it, you get a little bit more detail, whatever. But what I like to do is record my word count at the beginning of the day and then check it at the end of the day to see how many words I'm averaging per day. I can even track it Nextel spreadsheet. So word count is very important to me. This is currently showing me that there are nine words in this document. If I do a selection which we're gonna talk about later. What it will do is it will show me the number of words selected, followed by the number of words in the document. So that's kind of handy. I can select a paragraph and say how many words air in this paragraph that's handy to know . Now, on the right, we have some stuff for on the right of the status bar, which is the bottom. We have some stuff on various ways to view things, and we're going to get into that later. But what we have pretty much done is now talked about the screen. The next thing we're gonna do is we're gonna work on this the actual editing area, and we're gonna start editing a document in the next lecture. 5. Bonus: Original Start, Stop, New, Save As, Save, Close and Open: welcome. We're going to begin this course on word 2016 by looking at how to start and stop word. We're also gonna look at how to create a new document, how to save it, how to get rid of it, how to open it again later. So this is basically starting and stopping word. Let's begin with what the word icon looks like. If I go down here to the bottom of the screen, my task bar, I could see that I can start words simply by clicking on it. The word icon is blue. It looks like a blue book, and it's very similar to the Power Point or the Excel Icon. They're all part of the office suite, so two begins word. All I do is I left click on this icon and up comes word now, just like any other Windows application. The easiest way to kill something like word is just click on the little acts in the upper right hand corner and you're back out of word. Now the question becomes, how do I get word down onto the task bar? My favorite way to run a word. Well, you can go to the start menu to find word, and all you do is you type word, and what it will do is it will do a search for that application. And here it's found word 2016. So if I wanted to start it this way, I just bring up my start. Many type word and I could left click on it and it would be running word, however, of I right click on it. I get the context menu that allows me to pin it various areas, including the start, which I don't like as much as pinning to the task bar. Now I have UNP in from Task Bar here. Let's go ahead and will do that and you can see that it disappears down here in the task bar. Now let's go ahead and will take this and will say penned task bar. And what it does is it pins it down here. The ed. Now we have the option of grabbing this and moving it back over to where it was. And now, once again on the start menu or in the task bar, I have the ability to start word. So this is the way to start word of the fastest way that I found on Windows 10. Let's go ahead and start it out now. The first thing that word is doing is giving us options in the form of templates for what we want our document to look like. Word will do a lot of the work to building a document. So here we have crisp and clean. We have various document types that we can pick. We have actually business document templates and event and education. Various templates that we can pick the one that I'm gonna pick is thesis implicit, and that's a blank document that has absolutely nothing in it. So here is our blank document. Now let's revisit exiting word here for a moment. Now, if we have a completely blank document and we exit, there's no problem because there's no changes have been made so we can go ahead and exit. But what if I say I typed the words? This is a test into the editor? Well, now I have some stuff to save. What if I go on? I click on the X now to get out of word notice, I get a prompt. Do I want to save my worker. Die? Not if I say don't save word goes ahead and kills itself. If I say save, then it will come up with these Save menu and allow me a chance to pick the directory. Over here is a directory listing thes air subdirectories in the directory one Dr Documents So I can go up here and say, Let's stored in documents and usually create a new folder to store things in, and I'm given a chance to save the file. Now let's look at the file type. It's a type Doc ex, not Doc Ex is a file type, which is supported by later versions. Award. I think 2010 on and then dot doc you can see here is for word 2003. So if you ever get any people with old versions of word word 2003 earlier and you want to share a document with them, you might want to save a Dock X, and you do that just by picking it and saving as Doc. Now they have a doc file that can open it most the time you'll want to save as Doc Ex. The latest format for word documents. Now it's chosen the text of our document as the document name. Let's go ahead and give it a different name, something like testing and let's say we wanted in our documents directory. So we go up to our documents director, and we picked that. Now let's make a folder to stick it it we click new folder and we get a folder here that it's asking us. What name would you like? It's highlighted so I can type over this. I'm gonna call it class projects. So this is where will accumulate all the class projects for a class. I now have a document called Testing Doc Ex in Class Projects in my document directory. Let's go ahead and save that. And because I chose exit to get out of word, I'm now thrown out of word to Let's bring word back up. I notice one of the first things that gives me is it gives me an order of my most recent documents here so I can open testing just by double clicking on it. Another option is to actually go to the word screen and pick open, which is actually selected for me and then go to browse. And here I have a directory called Documents. Would we call it class projects? There's class projects. And if I go into it, I find testing and I double click on it. And testing is now open. So this is the way that you save and load a file. Now, let's look at odd. Oh, loading. If I make some more modifications here to this file, I now have mods. Let's go ahead and simulate a crash by killing this. Find word here it is selected and say n task. Don't worry, you won't have to do this. This is just a simulated crash. Assumed that word crashes in the middle things and I had modifications. Well, let's start it back up again and see what it does. Look at this. It shows you the first thing is that I can show recovered files. So here I actually have a version of the file that has my modifications in it. Actually, all I have is the original. It didn't make it around to saving a backup, but what word does is it periodically saves backups of your file. So in this way, you can restore where we where you are now, I only have the ability to store original cause. I didn't wait or work long enough for a backup to be saved, but I would be given the opportunity to load auto save versions of the document. So word is constantly auto saving my work. Even if I'm knots, that I can save it. Now let's go up and actually look at save again. Let's make a Ahmad here, Okay, so now I have some work to save and let's go up here and see how we save. Now. Most of the time, what you'll do is you'll just click file Save noticed that all of these options that we've been talking about for for creating new file saving, opening and stuff are under the file menu here. The first menu option. And here we have the ability to create a new document that will once again take us to templates where we get to search for the template. We want toe open an existing document or toe open recent documents that we've had open and then most the time. What you do is you click save periodically as you make a modification. You picked save as to be able to name the document. If you want to rename it or the first time you save to give it a name and then there's print in here, there's the ability to export. For instance, I can create pdf's and so on, and that's all under the file menu. So I think we've covered how to start. Oh, another handy thing is these quick options up here. The save option to save to the existing file is the icon in the upper left hand corner of the screen. Okay, that's enough on opening, closing word and saving and ah, so on in the next lecture, we're gonna talk about this screen layout, and I'm gonna show you my favorite screen layout and how to set it up. 6. New, Save, Save As, Open, Close and Quit: in this opening lecture, we're going to talk about how to configure word for a standard page so that we can start writing and how to start writing and then how to save and undo it. We're going to go over several things that are standard operations and word. So let's begin with how to start word. I'm gonna click on it down here on the task bar. Now, in reality, there are some ways to start word so here, by clicking on it on the task bar, is my favorite way to start it. Let's kill it. Look at another way to start word I can go to the I can go down to the windows icon and click on it and up will come my selection of where Aiken select what I'd like to start And all I've got to do is type a word and up will come word. Now I can just click on word and will start left clicking, but I can right click on it and see here I have pin. Actually, it says UNP in to task bar, cause I already have it pinned to task part. Let's unpick it from the task bar, and now you can see word is gone from my task bar. If I right click and I say pin to task Bar, then here depends on it appears on the far right. I congrats it and I can drag it over here to my other Microsoft Office products. Drag it over here to my other Microsoft Office products. So that's how you get word down here on the task bar. Now just left. Click on it and word will start Now. The first thing word comes up with is a bunch of templates and your say of documents. What would you like to work on? I always like working on blank documents and building it out from there. So let's double click on a blank document. So we've just created something new and to goto file new. We can create something new again and that will give us the templates and weaken double click on the blank document again and create another blank document notice. It's called this document to under word. Now we should be able to come down here to our tab notice it has to kind of hints at documents. Here's document one. The first thing that we created. And here's document to the second document that we created. Now I can go up here and I can click destroy on the first document or the second document. And I'm here on the first document and it's hitting handing that it wants to do an update. Now, let's go through the file menu, cause this is the most important menu yacht right now we're writing inward, so I go right, Right, right, right, right. And then I can say new. We've explored new I think enough. What about save? Well, the first thing you usually do is you say, is that you say, Pastor, you say save as and what that allows you to do is to name the file you're saving, and I would like to go to browse. Now, at this point, you get the file browser and I can come and I can select where I'm going to save this information. I'm actually going to do this in my new directory for my course, and I've given it a strange name. It actually picks the text that you type in. So I typed in strange text, and we're gonna call it sample now, by default, Ward will save his doc acts. This is the new word 2016 format. If you're inward 2010 or so, it'll save his doc. Don't worry, Word 2016 will read Doc or 2010 format. It's not true that you could go the other way, so if you save and Doc acts, you won't be able to read it to word 2010. So let's go ahead and will save our document under that. Now we're going along and we're writing inward and we go right, right, right, right, Right now we've got some things to save. So we go and we say the next thing that you to say as you say, save rather than save ass, you save over the same file and you keep doing that. Now, if any point we want to open a new document, we just say open. It will show us some of the documents that have had have been open recently. And let's go ahead and you can see here sample Doc acts, the one we're working on right now. Let's go ahead and just click on another document, and there it's gone and it's opened it. But notice we have two tabs down here under word. Now we have the copy, right T, doc X, that we just opened, and the sample and I could scroll back and forth between them and pick which one I want toe work on. So that's file opening new and save and save as now. The other thing that you can do is you can export as different types. So if you don't want it is Doc or Doc acts, you could export it as pdf or even a J peg. And the final thing you could do is you could just close the document that you're working on now, Notice This is interesting. If you close and you have modifications, the document you haven't saved it will ask you, Would you like to save them? And I'll say yes and go ahead and save them. And here we are, back at copyright. Doc ex. I'm going to go ahead and close this, too, because I want to show you just a gray screen like this. We don't have anything open. So at this point I go and I do new or I do open notice All the other file menu options are UNSA lech doble. I can Onley open something or start something new because I don't have anything to save. So that's the new open save Save as close. And the final thing that you've got is how toe exit If everything is closed, you just hit the X in the upper right hand corner of word and word is gone. You can actually see that by down here in the toolbar that there are no occurrences of worried running. I'll see you in the next lecture. 7. Setup My Standard Word Screen Layout: Now, one of the first things that I want to talk with you about is primarily screen real estate and how I like toe layout my words screen. So here I am, running a copy of Word and Aiken barely see what the warrants say. This is all scrunched up in the center of my screen. I'm not zooming in on purpose because I want you to see how hard this is to view. And I want to show you the way that I view word while I'm writing. So the first thing I do is I don't keep it in a scrunched up partial screen screen like this. So the first thing is, go up and check on the big box that you can make it full screen. Now, this box here will either bring it down to partial screen like this, or bring it two full screen. You want your word screen to be full screen now, this didn't help a lot. This is still micro text. And what we're going to do to fix that is we're going to go to the notice, these menus up here, we're going to go to the view menu and within the View menu. You have a lot of you options here, for instance. I could do one page, and that's what I'm seeing right now. I could do multiple pages so I can see pages side by side. If you prefer that I don't like that, either. I could do 100% which gets a little bit larger, and I could do that on one page, 100% which gets a little bit larger. And I'm beginning to like that personally, my eyes don't work so good. I'm getting old. So what I like is page with This is the widest that you can get your text on the page. And I love this, especially for recording. Maybe it's because I do record and I want people to see what I'm recording. But I like this the most. Just looking at my screen, and I've got a 27 inch screen. So I've got this in my face and big text now, and I love that. This is the way I like to write. So there we go. We've got full screen, and we've got page with under view on the menus. Now, the final thing. I'm going to hit you with here is that I like toe have the navigation pane on, and this will take the with down just a little. Make it a little smaller. And what the navigation pane does is it shows you your head level ones or your chapters. So Aiken, jump to any of the chapters by clicking here in the navigation pane. This is a an incredible outlining tool that were about to use. So here. Now, finally, we are on my standard word editing screen. This is the way I like to write full screen, so don't go minimal screen. Look at how terrible looks go full screen. Go one page instead of multi pager. It's actually not one page one page is wrong. Go page. With that, I'll make the full page with and then you have on the view tab on the menu. You have this navigation pane check mark and make sure that it's checks that you get the navigation pane and you can jump around from chapter to chapter within your writing. That's my standard screen land. I hope you enjoy it. I'll see in the next lecture 8. Menu Ribbon Set Up: one more thing that I'd like to talk about regarding screen real estate is the ribbon here . Now, the menu ribbon is the thing that drops down when every select a menu item and it takes up quite a bit of real estate. Now, this is what I like to dio if I'm doing things that are menu intensive like maybe I'm configuring. So I go to home and I'm configuring things to normal and to head level ones. Then I keep the ribbon open And what keeps the ribbon open is all the way over here on the far right. This little tab year, this closes the ribbon. And then when I opened the ribbon, I get the option to pin it open so I can pin it and the ribbon will stay open. Now, I've just lost the screen real estate. But if I'm doing a lot of menu intensive stuff, then I don't mind that while I'm writing, I like toe have that real estate back. So what I do is I go up here and I close the ribbon. Now what happens is the ribbon opens. Any time I select a menu item and I can go select the menu item. Let's say I can say turn paragraph symbols off. And then I clicked down in here and the menu ribbon goes away. So I've got all this excess real estate, extra real estate vertically, which is where I'm really real estate challenged, but I can still choose to keep the ribbon open if I want. So that's the ribbon and screen real estate and how I like to configure it most. The time I run just like this, with the ribbon collapsed and when I'm doing ribbon intense or menu intensive activities, I pin the ribbon so that it will stay open for activity after activity, and then I close it again when I'm ready to go back to writing. 9. Configuring Styles: Normal, Chapter Headings and Separators: in this lecture. I want to talk with you about how to configure styles and use them for writing their the preferred way to configure your text Minimally. Here. Now, we're not getting fancy with all in fact, talking about fancy. Look at all the fancy styles that come up. That weaken uses a template, and I keep going to blank. Now what I'm going to show you is how to configure blank to be something just a little bit better than plank that you can use to actually write. And in fact, there's three things that I used to write. I have chapter headings I have what is normal text, and I have seen separators. So I'm going to show you how to configure those things. First of all of you noticed right up front. We're typing along here and let's see what happens. Okay, so everything is left justified, and there's a space between it as far as our style. Now what I like is I like about five spaces of in debt and no line between paragraphs. So I'm going to show you how to configure that for normal paragraphs, which is the normal thing up here. notice. As we click on these paragraphs, we get that they're normal if I come up here and I can figure that this is ahead one Then as I click over the other stuff, I see that it's normal. As I click over the head one I see that it's I had one. Now let's go ahead and make this normal once again. And everything is routed it normal. So even head one is a modification normal. So I'm going to show you how to configure normal first. What you do is you go up and you hover over normal. And then you right click and down comes modify. Now, at this point, we can configure. First of all, I don't like Calibri. I prefer times new Roman. So what, we're gonna dio up? I did that quickly. We come down here to the fund and we click on the air or to the right and we click times new Roman. Now I find 11 point to be a little small, so I like to come up to 12. I don't like bold. I don't like italics or underscore for my body font, which is pretty much we're talking about here. I like it to be left justified and single space so I can go ahead and I can click that now . The next thing that we're gonna configure comes in. It's a little bit complicated to get figure because I've got to come down here to the format tab at the bottom, and that throws up a whole nother cast getting menu and I go to paragraph. Now we're configuring the paragraph settings for normal. Now we have alignment left. This is all good, but what we're going to do is we have after eight points. That's what's giving us the space between the paragraphs. I want no space so toggle down, no space between paragraphs. But what I do want is I want to come to special and say Click on that and say, First line, Now the first line rather than coming in half an inch, which is pretty standard, actually, I'm going to come in 0.33 which is actually closer to 1/2 an inch in a proportional find. So I click that and I say OK, and then I say, OK, now watch what happens to our paragraphs. They bunched together and they also in debt you'll find here if I keep this going. Teoh Um, let's keep this going so that it there So you can see that it's indebted five spaces more or less from the next line. So paragraphs are going to be indented rather than have a line between them. Now, if I'd rather have the line between them, then what I'll dio is all right. Click a normal. I could have just left it. Actually, all of this is fine. I want times New Roman 12 pitch, non bold, non italics, non underscored, left justified, single spaced. And then I come to format paragraph and here I get rid of by saying none on the first space and I say OK before and after. Whoa! I want 12 spaces before and after a paragraph it will figure it out. Emerge it out. So there we go. And now we have everything just the way it was before left justified with, ah, space in between the paragraphs. Now I'm gonna go back on your time just to make sure that you've got this and I'm gonna set this back one more time to no space between paragraphs and first line equal well, 2.33 and we say okay on that and I get my normal indented paragraphs here. Now that's configuring normal. The other thing that I like to do is I like to configure my head ones. So let's go ahead here to the head one. And I'm gonna right click on that. And I would say Modify. Now I want this to be times New Roman again. It's gonna be 14 instead of 12. I wanted bold. I do not want it blew. I wanted the automatic color. I want it left justified and I want it single spaced. Then I go toe format paragraph and I get rid of the in Dent first line so it's none. And before I want zero before what? Zero spaces before and 12 after And the reason that I want zero spaces before is noticed. These two tabs I have in dense and spacing and I have line and page breaks so I can go back and forth. I'm gonna go toe line and page breaks, and I'm gonna click on page break before So now my major headings or my chapter headings have page breaks before them There we go. Let's try writing a little and see what this ends up looking like. - So there you go. We can see that are paragraph are normal, is actually in Denning five. And there's no space between paragraphs and back to use. The next paragraph may prove that the next paragraph so no spaces in between, but in dent of the first line and then this isn't still normal, so I can make it a heading. So as I go along and I write, this is what I do is I put the headings here and one of the reasons is that the headings show up in the heading show up in the navigation pane. So this is a way of outlining. In fact, what I'm gonna show you is that we're gonna create the headings first, and then we're gonna fill in the text. But this is this style configuration. So rather than saying space space space to indent your paragraphs what you had dio is your gonna modify and normal to have a paragraph in dense and spacing of first line 0.33 No spacing between the paragraphs the way that you're going to get your chapter headings or head ones, right, Justified or left justified is that you're going to go and modify and you're gonna say, OK, I'm gonna make it a little larger fun. I'm gonna make it bold. And then when it comes to paragraphs, I'm gonna put 12 line or points after it and I'm not gonna have that special first line in debt. And that will be the Onley configuration pretty much in need now. The final one is that what I like to do is I like to put in a scene separator and a scene separator involves three. Asterix asked risks with spaces between them centered on a page. Now here's a way to do that, actually, after it does it after it configures your first space. What you do is you hit, undo, and he say, Don't configure it that way. See, now it's an asterisk began and I could say Astra's Astra's now I've got three asterisks. We want to show you what I like to do that I like to come and I like to make it on its own line. And then I come to its line and I right click on it and I say paragraph alignment centered and I go like that and it gives me the center Align for my separator. Now the problem is, the next line is a separator. So if I want that to be normal again, I just click on Normal and that ends up. Give me the Separated. So that's the three things that I write with inward, a chapter header, which is usually Chapter 1234 And you can decide if you want to say colon. The beast arrives. So if you want to give hints as to what's happening in a chapter, go ahead and give them names. But I use Chapter one headings normal, and then I do these in dense war seen separators. And that's the configuration that I do to make it easy for later when you actually format for publication. If you do this, you're gonna have a really clean document in the end when it comes to publication. So I encourage myself, I guess, to go ahead and do this early. It also allows me to organize things, and it gives me my chapter headings in my navigation pane, which makes it really easy for highlighting, which were about to talk about. So that's it for this lecture 10. Using Templates: Hello and welcome back. We're gonna open by looking as of templates now, we glanced over those templates quickly when we looked at starting a document. But now we're gonna look a little more detail at using templates to create a new document. So let's go ahead and will start word. And the first thing that it comes up with is asking you which template would you like to use for your document? Now? As I pointed out, I am most often used a blank document because I'm most often just creating simple Kindle documents, and they're not very fancy it all. I'm creating word documents for publication via KDP on the Amazon Kindle E reader, but you can see that there are a lot of options for templates here for documents that you can create. For instance, here's a spring event announcement to take a look at the template. You just click on Spring of End, and it brings up a little summary for you here it has more than one page. You can browse through the pages and see what they look like. You can see that it's provided by Microsoft Corporation, gives you a little bit of words about it. This is just a simple one page template with a pretty flower on it. So let's go ahead and create using this template. And from this point on, everything is a modifiable word element. So these air just text fields. So if we want to say something like welcome to welcome to our March Madness sale, we would then put the date and the time down here. So let's see. This is going to be march. What is today is the 20th 2017 and the time will be from 12 until two PM location. So you just fill in the location than you give it a description of it so on and then put contact information. And now what you have is a really pretty announcement to your event. Let's go create another document using templates and all you got to do to do that is go to new and once again you're thrown into templates. Here's another interesting one for weddings. You can create wedding invitations within word, and this is created. This is laid out such that there is more than one invitation per page and you just go ahead and you save what you create is a document. Now there is also an option that to say of templates. But to tell you the truth, I don't really get crazy carried away with creating templates, because what I do is I just create other documents, load them in, get rid of the text and modify them. Just a Ziff. They are templates. So once I get a good document going that I really like and that I configured, I just reopen that document, Rename it, re save it, kind of like using a template. The only time that I do use templates is when using Microsoft's really need templates to create a different kind of document upfront, so that's using templates. 11. Page Layout with Headers and Footers: Welcome back in this lecture, we're gonna look at formatting pages, primarily the area around the outside, that outer edge that's primarily blank. This is in preparation for printing or getting a book ready for create space print on demand printing. You don't use the outside the outside doesn't matter the margins or the page numbers or the headers or footers or anything that we're about to do because none of that shows up in an e book. But if you're typically creating a document, you're gonna have headers and footers and some border around the outside of the page. Now let's go ahead and begin talking about how to define that. We go to the layout tab, appear in the menu and on the left. Let's begin. We begin with margins. Now. The typical margin that you put on a document is a one inch margin. You change that to a smaller margin 3/4 of an inch or even half an inch if you want. There's all of these various interesting margins that you could apply, but I always go with the normal one inch margin. The next thing that you do is you can check orientation and I do portrait documents. You can always do landscape if that would make you happier if you want really wide pages. But portrait is much more common, and that's what you're probably going to use. Now. Let's talk about the size of a piece of paper, most pieces of paper or 8.5 by 11. So for preparing for printing, if you're gonna print on legal size paper that he might want to kick it up to 8.5 by 14. So here you pick the size number of columns. I always go with one. You can pick, too, and do a multi column output like I'm doing right here. You can pick three whatever you'd like, and you pick all that on the layout page. So let's go back to one. So what you've just defined is the white space around the outside of a page. Now let's talk about some things that you might want to put in that white page space. If I go to insert, I can insert headers and footers. Now these show up in the top one inch and bottom one inch of a page and typically will have the name of the document, the name of the author and the page number. So let's go ahead and will insert headers. And here you can see we have various types for formatting, and we have more headers that we can load from office dot com online. But the easiest header that I really like is the three column header. If I choose that notice, it will give me three areas where Aiken type and this is what I typically dio I'll put on the inside the name of the author. Okay, we'll get rid of type text here, and I think there might be, Yeah, there's an additional space there here in the center. I won't actually do anything. And then on the right, I'll put the name of my book. Here you go. And that's a nice running header. Now you can change, and I usually dio the distance of the header from the header to the top of a page, and I usually go from half a niche 2.4, just a snug it in just a little bit. But in all other ways, definitely separated from the text so it doesn't get confused. As part of the text. And there we go. We've defined a header, okay? And when I'm done with a header, I say, Go ahead, close that and footer and we're going to see the header and footer here. It's just not modifiable now what I typically do for the footer, because I just insert a simple page number in the middle of the page at the bottom. So to do that, you just go ahead and you say Insert page number, bottom of page and pick the one that has it centered. There we go. Now we have a running page number that we don't need to maintain in the footer of the document, and we say Close, header and footer. And when we're done, we're now ready to print this document with headers and footers. And then the next lecture will look it exactly that. How to get out, Put out of word 12. Printing and Exporting: in this lecture, we're gonna look at how to generate output from word. There's generally three ways to do it. You can use word as a simple editor and let me show you this. So we type words and then you just grab the words that you want, right? Click, say copy and go to another editor or what other application you want those words in. Let's say I want them in this document in this editor. All I do is I go ahead and paste what I've got in the cut and paste buffer. So that's one quick way to get out. Put out of work, just cut and paste it if you want to use it. A simple editor. Now, if you want to print than Utah, then you're talking about formatting the entire document. The border is the margins, the headers and so on, and you go to file print here I get a print preview of so I can see what I'm getting and I get to select my printer, which is the HP Photo Smart 75 20 that I've got selected Now. The other option that you got is to print to a file down here at the bottom so I can create a file which I can later send to my printer if I wanted to do that. Another option that you've got, which is really kind of interesting is toe export the document, instead of printing it, and what this will do is change the file type and get it completely out of word. So here I can say export, and I could say Create a PdF, which is another common format for documents. Here. It's using the name of the document is calling it. PdF, and it's putting it in the directory in which this document was originally exists. And I just say, Publish and I published a pdf of this particular document. Now it's gonna want to open it, show it to me. We don't really want that to happen, so we'll close that. So that's the way to get out. Put out word use. It is a simple editor, and you can cut and paste text out of it print, and you can print to a document or defer printing and export, and you can change the type to a pdf. That's pretty much the end of this introductory section in the next section. We're going to get into much more detail, and it seems like we spent a lot of time inserting things, so we're gonna be inserting things like crazy in the advanced section of this course, and I'll see you there. 13. Fiction: Plot, People and Place: Okay, so we just talked about how to start writing using word, and right now I'm going to talk to you instead. I'm going to interpose how to outline. So we're gonna outline the story, were about to write, and I want to give you some tips on how to outline using word. Now, first of all, this head level one is a great outline point. So I'm going to try and keep it, and I'm gonna select everything else in my document, and then I'm gonna hit the delete key. So this is a great point or a chapter opening for my story and it falls under one of three categories. Let me show them to you here inward plot, people and place. It's kind of the three p's of outlining. What I want to do is I want to define the plot of the story at a very high level, and I wanna to find the people involved in this story is low level of as I can and places to this is known as world building. Some people come more from character than plot. So you're going to see here the three different axioms working together now this particular element is a plot element. Let's do this. I'm gonna take these three, and I'm gonna make them head level ones. So now their, um their on their own screen, which is interesting. And then I'm gonna take this one, and I'm gonna make it ahead Level two. And then I'm gonna right click on the head. Level two, and I'm going to define what that means. Now, I had level two. Let's see, I don't like Calibri. You know that I, like times new Roman had leveled two. Okay, I might go to 14. Let's do italics instead of bold. And I like the automatic color. Okay? Everything else is good on this page, right? We've got left justification in single spacing, and then I'm going to go to format paragraph. Let me see. I would like 12 spaces before and after this, and I don't want it indented. And when it comes to the, uh, line and page breaks, I don't want a page break for this. So let's see what that ends up looking like. This is on its own and the plot is there. I actually accidentally configure this as a head to Let's put this back is ahead One. Okay, let's take this, actually, and I'm gonna cut it, making things a little confusing here. And I'm gonna put it after plots. Let's go toe plot and hit a new line and I'll say Paste and I'll go to here and I'll make it ahead Level two. So they're now under plot. It shows up as an italicized, unfortunately, because before plot, we have a black heart, so let's get rid of that. So now what we've got is plot people and place. Now, what are they? The plot is the story line. So what we're gonna do is we're gonna start writing the story line here and plot elements now nervous over on the left, we get this cool navigation in the navigation pane. I have Chapter one here in plot and under people. Let's say I can go here and hit, return and say, Let's say, Uh uh, character is Katherine. There we go. We have Catherine is now a character, and I make that a head level one. Notice how it shows up here in the navigation pane. So we're gathering via outlining plot elements, people and places. Let's go out of place. What do you say about Nova Scotia? There we go. And we take that and we make it ahead Level two so that it actually shows up in here. And then I can configure. Look, what's right beyond head level two is head level three. So if I want to break down my plot any further and have it show up in the hit navigation pane, let me show you how to do this. I'm going to go to chapter one so the beast arrives and let's hit return and we're gonna be at a normal paragraph. That's how things work in word. And I'm going to say m the beast is seen. And then ah, the beast said Best beast again. Is is doing the same thing over and over again. There we go is confronted. Okay, let's go back here and make this beast and just lower case. So let's say we have these lower plot elements, but they actually become major scene elements. Well, maybe we want to make another level. We're all ready to head level to what? If we go to head level three and then we right click and we go on modify that. How would we like head level three? Look? Well, okay, I'm gonna make it times new Roman to be normal. Um, I don't want it to be blue. I wanted to be black, maybe 12 and bold. That might be the way to show it. And then we go toe format paragraph, and I go make sure there isn't a page break before. Let me see on these. I would actually like 12 point before and after. And I don't want the's in debt. It's on No, in den, Let's see what that does. And they're now we have a new level heading level three that shows up in our hierarchical navigation pan as faras are highlighting of the plot. Here's Catherine, one of the the first character in our people. Here's Nova Scotia, the first place, and we go to Nova Scotia and we start writing cold, wet. All of these interpretations keep it a sloppy as you can and write about Nova Scotia, and you just break it up this way. Now, ultimately, your plot here with the chapters will become your story. So what you can do is you can copy your plot out of a plot section and put it down here in the next section. I'm going to talk to you. I'm going to talk with you about how to set up an easier way. It outline even easier than this. I'll see you there. 14. Maintaining a Bible: now one last plea I want to make is my old It's the plotters versus Pan stirs plea. In other words, it's the people that plot out there stuff beforehand versus those that just want to go by the seat of their pants and discover how this story arrives to them. This is the one last plea that I will make to you pants tres. Now, if you're a plotter, you're going. Yeah, yeah, yeah, I can see all of this. I'm going to do all of this. But if your pants too, you're probably going I don't like this. This is what you do. You go to your plot, you select it and you delete it and you keep a thing called a Bible. And that's a little set of notes about the people in the places that you're going to write , and you let the plot unveil itself to you. In other words, in effect, everybody outlined. Now there will be a constant plotter versus pastor debate, But in reality I'm saying we're all plot monsters, which means pants tres keep a bible of people in places. Plots tres actually provide the plot. But when it comes to writing the plot. They usually change it significantly by the time they get it there. Get to that point. So pan stirs and plot plotters aren't that far apart were all to some degree in the gray area of plots Tres and I proposed to you. Pan stirs those that are more toward that end of the scale that you might want to maintain a buyable. My wife is a pan stir, and she keeps Bibles of places and people that she wants to work into her books. The point is, get it out of your head and onto paper so you don't have to think about it so you can think about your plot. So however you do that whether you put your plot on paper along with your people in places or if you just put your people in places on paper and you call it a Bible, however you want to do it, I'm thinking that all of us plots tres are going to outline to a certain degree. So I'm showing you how word going to help you. I'll see you in the next lecture 15. Outlining with a Simple Text Editor (Part I): all right, so I've been challenged by my Facebook groups to demonstrate how I outlined. Now, this is a bit awkward, actually, because you need to be prepared and so on. And who's ever prepared for outlining? That's not the purpose. Outlining is a very personal process. It's something that you do for yourself and nobody else ever sees. So now what I'm going to do is I'm going to demonstrate my outlining process, and I'm gonna make it public, which is gonna make me self conscious about it, which is going to change the way I do it. So I'll try to be as realistic as possible. And I'm gonna begin that. I've got several notes that I want to cover. So people ask me, How do I begin writing? And the answer is, I don't I outline. And this is true whether I'm writing a fiction novel, a short story, a nonfiction book of Blaga, Facebook post or most any complex activity where I've got to get organized before I go ahead and do it. But let's stick to writing. Writing to me is really a two phase process. There's the outlining process. This is where you design the story at a high level. You make sure that all the pieces air gonna fit together, that it's gonna make sense that it's gonna be the right length that it's going to be. It's got a good conclusion. It's got a good opening and it's got grabbing thing. You're you're designing all of these things at a high level. During the writing process, you're using the best words in the best orders to express an idea. Now I love both of these processes. Outlining is fun designing your plot and who your characters are and where you're world's going to be. And then writing is fun. I just using the best words in the best order to express an idea. I love that you just when you come up with something that's almost poetic, it's what I really like in the writing process. Now, this came really from my software development background, in which there were two phases. First, you would design the software, so you'd you'd figure out its purpose. Um, bring this over toe outlining a story. What is the stories? Purpose. What are you trying to evoke? Usually some emotion from your reader, and then you worry later about the coding or the implementation of it. How are you going to achieve the stale? Both are fun. They are a blast. I love highlighting at a high level or outlining at a high level, and I love writing at a detailed level. But I definitely split the two. Now you would hear you hear those stories like, Well, you know, Stephen King doesn't believe in highlighting. He's just a seat of the pants stir he likes to hear or have the story unfold for him as he writes it. And you know, just because a writer can become successful by overcoming his bad habits doesn't mean that you should fall of them all, including his bad habits. This is along the lines of I wonder how much better a guitarist Jimi Hendrix would have been if he hadn't been a heroin addict. You know, how much better would Stephen King be if he'd actually learned how to outline? I'm not going to complain that Stephen King's doing anything wrong. He's my favorite writer and probably the biggest writer of my generation. Now some say that they don't outline, but they keep Bibles, and the point is What they're doing is they're recognizing one of the things of outlining is Get it out of your head. Write it down on a piece of paper so you don't have to think about it so you can apply your brain to other things so they use Bibles. Right, though they'll right, Who's certain characters are certain foibles. They've got certain places in town. So some stuff about the world and they'll say they're not outlining. But in my world, they're outlining. They're just doing it, Mary, very minimalistic, Lee. And that's not bad, because what do you need to do is you need to write. You need to outline to the extent that you need it and gnome or once it becomes a chore in , it's not helping you any more than you stop doing it. And the other thing I want to point out is remembered that by outlining and then writing, you're not losing out on the fun of discovering where the story is taking you right. People argue that well, I like to write by the seat of my pants because I want to know what the story is, and I won't have it unfold as I write, you're just moving that to a separate separate phase that's called the outlining process now. So the outlining processes of blast It's fun because you're doing that, but you're doing it in very short chunks, and you are getting an intense dose of the entire story, and it's fun writing. You can set all those worries aside, right? You've written them down. You no longer need them in your mind so you can concentrate on putting the best warrants together. Him the best order to express an idea Now, before I get into it, The last words that I want to say is Here is my you think OK, so outline. He's big in outlining. He must be using scrivener cork boards or some ah, word plug in or some separate device or software to outline. I use a simple text editor in my Casey max, which isn't quite as simple, but you could use note pad. You could use word itself or scrivener if you like, but use it in a simple, dumbed down way that I'm about to show you. You do not need a sophisticated editor to outline and how I outlined sloppy and quick according to the outlines that I've gotten from my course on you, Demi, I found that I'm apparently not getting this point through that you are. The only person is going to see the outline. There's no reason to format it and make it look like a word document. It's got to be ugly. It's got to be partial sentences and just scribbled ideas. You could actually do this on a piece of paper with a pencil, but I'd recommend using a text editor. My outlines air mine alone. Nobody else is going to see them. Don't make them clean. Make them useful. And the other thing is that outlines change as you're writing. So don't think that there's a clear line. You know, this cement wall barrier between outlining and writing There isn't because as you start writing you, you know there's these problems with the outline. I need to change that and you flip over and outline mode and you do that quickly, so you're constantly changing your outline as you write. It is not set in concrete, and with that said, I want to start showing you how I'm gonna outline and one of the reasons that I made this little outline in itself was so that I could make sure to cover all of these things. So we're gonna begin with fiction. I am going to edit a text document in my text editor, which is E. Max, and we're gonna make it a fiction outline. Now, the first thing that I consider when it comes to fiction is that you have three things that you need to address. The first is I call them the three p's finally made it to. I've changed the words a lot, but now peas work great for me. This is plot and I want you write this down. This is the beginning of your outline. People and places. These are the things that you need down line. You need to get a general idea of what are going to be the people in the places in your story and of course, the plot. But then now notice one of the things I tried toe resist doing ahead of time in doing this is coming up with a plot in just regurgitating under for you. So I have no idea what this story is about, and that could slow me down a little bit is I've got to think of plot elements and stuff like that. But plots typically have this structure. Now I'm gonna write this down most the time. I don't write this, I think of it. But they've got a beginning, a middle and an end. And what that means is that you build up a certain story line. You said who the people are you set where the locations are, what is the background of everybody? And then there's this middle part where tension builds two usually a critical ending, which is where everything gets resolved at the end. So this is a standard structure for stories, but not on Lee stories, but subplots. Now here's the difference between writing a short story and a novel, a short story, which I've got outlined right now. Continue Klay, introduce one idea, gives you some words about it and then concludes the idea. A novel has many of these short stories in it. If you try to write an 80,000 word novel, you're going to have to have subplots and this person's back story and all of these things now, earlier in a Facebook group and I'll make sure it's available here. I posted an idea where use e max or rather excel to keep track of your subplots over the entire history of a novel. Let me show you what I'm talking about here. First, I'm going to say of this and then I'm going to go over to my subplots thing and this is what I'm talking about. So let's say you have a book. That's this first line up here and the book has 18 chapters, so we list them apart with three spaces in between, and then we go, Okay, now I've got a subplot. This subplot is the love relationship between the hero and the heroine. Now it's gonna pick up fairly heavily. That's what two exes, me and three exes mean heavily. This is moderate on one axis light, so it it fades out by chapter to buy Chapter five. It's back a little, so in a way, you could use a text file just as I'm doing right here. And I'll make this available to you to actually outline many plots. So the beginning, the middles and the ends of your subplots what you're going to use to make a book. Now that's the big difference between a novel and a short story short story. You're gonna get one of them see pretty much. We are in short story mode right here. Now let's throw out things. 16. Outlining with a Simple Text Editor (Part II): All I'm gonna do is I'm gonna brainstorm and what comes to mind. Let's say places. I would like this to be a bedroom in a high end apartment. Maybe. I like the idea of New York. So you're just throwing these things out. This is places, people, people. Okay, I'm gonna have this be a creepy scene. So the people are going to be a man and a wife, and I'm doing a short story here, so I don't even care what their names are. Let's see, What can I say about them? They are dressed Well, okay, now what I'm I've made it to here is a sub category of people. And when I do sometimes to categorize these so I'll take the 1st 1 and I'll use spaces here , and I'll keep this left justified. But now I'm about to describe the man. So I'll in debt. This too. And I'll say, man, um, dressed in evening close. And he's, um, Houston. Okay. The wife dressed in a final white dress. I'm beginning to picture these things in my mind, so I'm just throwing them out. These the people that are in my story, she's seated at a what do they call them? Makeup table. What do they call them that I'm want? No, not no more. I don't know what they call them, so that's good for that. Now, here I've got beginning. Middle end, how we're gonna set this story up. First of all, I'm getting this idea. So a man steps into the room. Let's use this is the beginning. Husband steps into room, right? No, no knowledge. Mint from wife. Okay. And in the middle. Walks over and touches her shoulder. Hand comes away with blood. And the conclusion is he hears someone behind him. There we go. Now, that's a good little plot for a short story. And I've got a beginning, a middle and a conclusion. I've got various people now. I just keep plowing away. Probably at the people and the places New York were not going to get to see a lot of New York. What can we say about the place? Um, fine furniture. Cool in the room. Okay. Um, this is absolutely quiet. So we just started throwing all these words out to describe these things and notice how now we're getting ah, plot and so on now these details come into play. Let's say we want to remember This is our outline. Weaken. Do anything I want. I like to use five dashes is a divider. And then down here, I might write, using some of the things that I've done. Let's just call him. The husband stepped into the cool bedroom and was surprised that his wife failed to a knowledge. His presence Now, if the husband is smoking, is other great things we can say, um, smokes, smells of smoke, afraid wife might find out he's smoking again. So you put all of these details in here so I could have him. You know, I could make the second sentence here. Refer to he was concerned his wife might smell the lingering smoke on his clothes, something like that. And notice how this is adding depth to your narrative. So this is stuff and also noticed that I'm outlining and writing at the same time. I can kind of intermix them so I can experiment with things in my outline that I might use later when I actually right now let's take a look at nonfiction. Okay, so we've got short and long fiction and the difference being right that you're going to have to with long fiction, have all of these subplots and do the same thing with them. Basically, it becomes a huge data management effort, whereas a short story you get to experiment with something a little shorter. Let's try a nonfiction now. Non fictions differ from fiction in that you don't care about plot people in place places anymore. What do you care about? Okay, let's begin with short fiction. So we're talking about writing a Facebook post. Ah, blawg Post something like that usually have This is it beginning middle and there's our outline Now in the beginning, What are you trying to dio? You're making an argument in the middle. This is almost like writing an essay. But it is really an essay layout, um, in the middle, your writing, supporting details and then in the end, you're reiterating your argument. So with that boots, that kind of outline and structure, what you do is usually begin here with what is the point? I want him pick. What is the argument that I want to make? Um, let's say that we're gonna make the argument that smog is bad for you. Okay, so we have this initial argument, they're gonna Well, what is what is it, Dio? It's unhealthy for your lungs. It, um, stains things I don't know. You come up with a whole bunch of arguments for why smog is bad for you. And then he'd reiterate, you know, for all these reasons and more smog is the enemy of mankind. Make it dramatic, right? So you'd have a conclusion like that. Anyway, that's a quick look at how you might outline a nonfiction work. Now let's go back. To woe to our original outline is called Outline And make sure that we got everything. What we're gonna talk about fiction novel. You have to have those subplots. Short story, much easier. Nonfiction book. Ah nonfiction book. We did block and Facebook and you could see how virtually any activity that involves planning could work into this. Let's go back and look a little bit at a nonfiction book. Now hear what you have is many is many topics and areas, and what I like to do is I like to number when it comes to something really complicated. So I'll go one, uh, most things have an introduction. So let's give the first chapter of this story introduction and then I'm going to say to is going to be how to install? This is also the way that I outline Ah, you Demi courses. So I'll go. Okay. How do it start? What in introduction do we need? We need, um, 1.1 a, um course or book overview. Overview of the book contents may be number two. I'd like additional Resource is So what you're doing is you're throwing out ideas and trying to organize them into a structure of this beginning middle end. Now the middle is much larger in nonfiction books, obviously than Facebook posts or blogged posts. And that's the big difference. And that's why I like to use this hierarchy. You can also use it as when students or readers take or read your book. They can reference the number to get you more specific to what they're talking about. So let's say, Oh, hey and section 1.2, you said. And that will help you find out where they are in a rather large work. So there you go. That's how I outlined. I hope it helps, and I'm going to quit this now because it's been too, huh? I'll see in the next course 17. Using Spelling, Grammar and Usage Checking (and Beyond): in this lecture. I wanted to start talking with you about the center of the document. The area where we're going to type. The whole idea is that you got this area called the point. Let me position that somewhere there. There it is. It popped up. It's this blinking bar and that's where text is going to be entered. If I want to add on to this line, I would put it at the end of the sentence. If I want to put a word before new in line, I would click there. And the way that I'm doing this is I'm positioning the mouse pointer, which is a different pointer than the point to let's call it the cursor to a particular location that I'm left clicking my mouse and that moves my insert point for word. So if I want to start typing things here, this this wasn't is a test. OK, there we go. I can ender text anywhere within here by clicking where I want to type. Now, the thing that I really wanted to get into before we start formatting and typing text is one of the weird things in a word that you're going to run into, and I want to try to get you to embrace it before you throw it away. And if you throw it away, I want it, show you how to turn it off before it becomes totally annoying. And that is that if you make errors inward, it automatically shows you that you should correct it. So let's do something like and there you can see. Once I typed that sentence with the extra Ellen, it it showed me that split wing is split block wrong, So that's interesting. I really like this ability to automatically have spelling checking going on now. I don't want word to change my spelling for me. I just wanted to highlight it. Now. The next step that you can do this is really need is go and click on Split Wing and right click and up will come split wing corrections, including the word spelling, which is obviously what I meant. It also has sprawling and spilling. I'm going to go with this and notice it gives you a little explanation of what the word means. So there we go. That's the first type of assisted typing. That's kind of what I refer to it as that word is going to dio now. The next one that I want to show you is the use of an improper word. They're going to the ball. This should be they are the contraction of the two words with a, uh, an apostrophe in between. And here. If I go to this particular word, which is underlined in blue in this case and I right click, it actually explains that fact to me, and I can change that. I find these two corrections to be very useful Now. What becomes less useful is the green squiggly 100 line, and I've been trying to come up with a green squiggly underlying example. For a while. Maybe I need to have you the students male me one. I find these yes, less useful. But once again you can go to them right click and see what they suggest. And there's even on the pop up. Let's let's ah, make a an air here again so that I can go here and right click and you'll notice that there are things. Ignore this once or there's actually more options to go ahead, and we can read it aloud. And here, Seymour options. I can have this to a dictionary. Aware this is the way I want it. That typically isn't What's going to come up? What I'm gonna do is I'm gonna right click on it, and I know. Yeah, you're right. I used the wrong word. Um, there are several instances Way, way they're They're all kinds of instances in the human or in none, the human in the English language where words sound the same, but they mean completely different things, and it's easy to use the wrong word, So word will help you correct that. And then there's the green squiggly line, which has various grammar errors that I often disagree with and ignore. So that's kind of typing assistance. Other than that, let me show you kind of how did type in word just by we'll start right here. So I position my point there and I hit a return. And here I'm on a new paragraph. Word kind of evolves around paragraphs and sentences and big things like that. But primarily paragraphs I find, Let's type of paragraph. Now the only time that I press and er is when I finish a paragraph. So if I have a second sentence in this, like right, this is the next Okay, I would add that on a paragraph. And then finally, when I have a new paragraph, I'd press return. Now this document is formatted very unpleasantly and very oddly and strangely. And in the upcoming lectures, we're going to look at how to correct that. What I wanted you to see in this example is go ahead and make a mess of a document, typing and doing various experiments and checking and seeing when that blue and green and red pops up and see if you find that useful. Now, if you don't let me show you how to turn that off, I goto file options and under options. I got a briefing and down here of the bottom appear on the top is the stuff about the red correction. And here's spell checking. I want that as I type. But do I want grammar? That's the green Blue is the frequently confused words checking grammar and spelling. I think that might come up is blue. I'm not sure, but I can also add show readability statistics. I've never turned that on before so various things that I can turn on and off if they really annoy you or if you like them. If you like them, leave them alone and let words suggest how to write and I'll talk to you in the next lecture. 18. Selecting, Cutting, Copying, Pasting and Deleting: in this lecture, I'd like to talk with you about simple editing of a document. Now I suppose you know the simplest editing point, and that is that wherever you click and you get this blinking vertical bar is where whatever you type will show up. That's the most basic way to modify a document, and it's the way that you'll type. You'll set your point somewhere and you'll start typing your story or document or whatever it is. Now I want to get into some more sophisticated selection and editing. First, let's begin with selection. I can select things by putting my point or the blinking line at the beginning of something and then dragging it across, and I can select as much as I'd like. I can also put the point at the end, and I can select backwards. It results in the same thing, and that's typically how we select things. And then we decide that we want to edit them, either delete them or whatever we want to dio. Let me show you some more sophisticated selection techniques. The first is that if I double click on something, I select a word. This is a quick way to select and get rid of words like if I double click and delete that Robert is gone. And then if I come up here and I hit undo my favorite, this little backward arrow appear. Whatever I did is undone. Now you might say It's so okay, Trip double clicking. That's neat. What it would triple clicking Dio triple clicking selects a paragraph so I can decide what happens to a paragraph. Another way to select arbitrary text is to click at the beginning of it. And then let's say we want this sentence holds shift and click at the end of it, and it ends up selecting everything from where the point was to where the point is when you're holding shift. Now, I'm gonna tell you also that thes selection techniques work in just about every word applicant, every Windows application and in most applications that aren't like Windows centric, so you can use these anywhere, so double click to get a word click and let's say we want to go down through several paragraphs here we hold shift and we left click again and we select everything between and we've got selection in our pocket What can we do? Once we select something? Well, let's double click a word. The delete key will get rid of whatever we have selected. And once again, this undo key is really helpful. So if you if you do too many deletions or something like that, you can always undo and you can get back next. What Weaken Dio is we can either copy or move text. So let's get this sentence. I'll click at the beginning and then I'll hold shift and I'll click at the end and I'll get the entire sentence. Now. I just want to delete it. I just hit the delete key and it's gone, and I might have some extra a space that I've got to get rid of two along with that, and then I can undo that entire operation. Now let's say we want to move this. That would involve a deletion and then an insertion. So the easiest way to move something is that I like to select it and then put my cursor over it somewhere, and then right click. Now I've got the operations cut and copy, and I've also got I guess I don't have delete. Okay, So I have cut and copy if I cut it and then I go someplace else and I right click and I say Paste. Now you have multiple options for paste here. Keep the source formatting. Merge the formatting. This has to do with various formatting. You don't really care, so just go for the 1st 1 And there I've inserted Robert Buchanan. I didn't get the extra spaces, so let's put them in there. And I probably didn't get him here either. So let's remove them from here. So that's the way to move. Text is to cut and paste now. The other option that we've got is let's select this next sentence. I go here and we could even get the white space after it by hitting space or hitting shift and selecting everything after it. The other is to right, click and say, Copy. This is a copy operation, and if I come down here and I right click and I paste, you'll notice that it keeps the original copy of the sentence and makes a copy of it. So you have your choice whether to move or to copy, and that's pretty much and that's pretty much it for how to edit a document. If you have major edits that you want to dio, let's say this paragraph has to be moved somewhere. We click at the beginning, we hold shift and we click at the end. We right click. And whether it's a mover, a copy, we cut. If it's a move and then we go where we want it, we right click and we say Paste. And that moves the paragraph to a new location So we can do this by dragging or we can do it by shift. We could do it by double click to collect. Select a word, and then we can either hit the delete key. Do cut to do a move or do copy to do a copy, and that's it for editing and selecting. 19. Bonus: Original Selecting, Deleting, Cutting, Copying, and Pasting Text: in this lecture. I want to talk with you about editing. So we've made it the point that we're typing into the big area here. The actual editor session. We know how to set our point or our entry point for text. And we know how to type into AdWords Now. The next thing that comes along is the ability to change things. If I decide that I don't want certain letters like S p here I put my point before S and P and I hit the delete key on the keyboard and those letters air gone If I want to type, I go ahead and type. In fact, let's put back SP That time I back spaced to get the letters before the point. There we go. We'll put back spelling now that's the way to deal with individual characters. The next thing that we're going to get into is selection. This is the way that you deal with more than one character. For instance, if I wanted to change this this sentence that says new line, I would put my cursor at the beginning of it and hold the left button mouse button and drag it across the sentence. So if I want any letters, any words, any sentences or paragraphs, even all I do is put the point at the beginning and drag the cursor over what it is that I want to select. And why am I selecting things? You select things because you have now the ability to edit this text. And what can we do with this text? We can most often. Actually, what you do is you hit the delete key and it's gone. So they're in. Went, um, remember that we have undue appear in the upper left hand corner. And let's experiment with that. We can bring that text back by undoing our delete. Now, other things that you can do with text here. You could see that I made this bold, and I've changed its bond and so on so I can do things to text that is selected. Now, before we get too far into what I can do with things, let me finish up with selection because there's more than just drag your mouse across something. This is the easiest way to select any arbitrary amount of text is to just drag across it. Here's an even easier way to select a particular type of text. If I double click on a word, it selects it. So rather than dragging my mouse across, if often you have operations, you want to perform on a word, so you double click and you select the word automatically. This is much faster than putting your point at the beginning and dragging across. If I want a word, I just double click on it. Now here's a selection option. The changes depending on the type of editor urine. If you're in an editor that recognizes some units of code like or some units of text, for instance, word recognizes paragraphs. If I triple click that can take some practice to get the triple click in there. It actually selects an entire paragraph so I can do things to paragraphs. I can do things to words and the paragraphs very easily with a double or a triple click. Now, the final type of click that I'm gonna talk with you about is that you put your point where you want the selection to begin. You go to the beginning of the tax that you want to select. So let's say make a spelling Aaron, This sentence are the two pieces of texts that I want and then you go to the end notice my cursor is there. I hold the shift key and I hit the left key again. The left mouse key. What it does is it selects everything from where the mouse waas to where I'm currently putting it so I can get from here through the being ball so I can still like to any arbitrary amount. In fact, this is really handy because you can go to the beginning of a document that scroll school, scroll down to the end, hold shift and go like that. You've selected the entire document to do something to it. Now pretty much the rest of this section is that going to be dedicated to things that you can do to tax that you've selected. That's why I've spent so much time on how to select the specific text you want. But let's get through a few simple ones. We talked about how to insert text, right? Just put your point there and start typing. How to replace is to select the text you want to replace and then type the new text and will automatically replace it if you want to copy text from one location to another. OK, here's our first big edit operation. Let's say we want to copy the word make to the next sentence. I select the word make, and I did it by dragging rather than double clicking up a triple clicked. There we can double click to select Make to now. If I right click, I get the context, many for what I've selected. Check this out. I right click and get the context menu, and one of the options is copy so I could make a copy of the word make. And then I can go somewhere right click and save paste. Now Paste gives you several options. I can paste the word make and it's formatting. Just it's formatting or just it's taxed. So I have three basic different ways to paste make. I'm gonna pace make and it's formatting. And there you go. The word make has been copied down here. Now the other common operation is if I double click this and do a right click to get the context many. It was a cut. This would be a move operation now if I just cut the word, that's a delete. But if I go someplace else, put the point there, right, click and say paste. I've just done a move, so you have your option of doing a copy A copy followed by a paste or a cut, followed by a paced. Now, in most cases, it makes no sense to do a copy, followed by nothing. But if you do a cut followed by nothing, that's effectively a delete, so it doesn't make sense. So there you go. We've seen now how I can Oh, and by the way, noticed This is red underlined, so I can check it. Spelling has no suggestions on how to spell that, but the typing assist is working as I'm going through this demonstration. So in later lectures, we're going to learn to do more things with things that you select. For instance, I can select this sentence and I can come up and using styles. I could make it ahead to or ahead three. Or I can make it a subtitle or normal text so I can do all of these formatting things and in fact, formatting taxes coming up in the next lecture. I'll see you there 20. Formatting Text: Hello. In this lecture, I'm going to show you how to format text from the very nuanced formatting all the way through the unreadable. And I'm gonna show you the head readable. Just see, you know not to do it and why I'm gonna show you on the screen so you don't have to do it yourself. So let's take a look at some of the text we have now. We have just plain text up here and then look, we have bold and it's actually it looks like it's a bigger fund and so on and then back to plain text. Now the question becomes, How did we get this to some kind of bold? And it all begins with selection of taxed, and we know how to do that now. So here we have a paragraph. It just contains a single line saying Adaline, let's go ahead and select that by triple clicking. We know about that. And once we triple click ah, lot of our configuration options. They're going to come from the home menu. Now, remember, let's in fact, let's pull down the ribbon and pin it. We'll go to file first. Remember that we used file to do new, open and save and stuff like that. This was all of the file operations that we looked at a couple lectures ago, I think. Well, now what we're going to look at is the home menu primarily. This is the next one. And while we have it down, I'm gonna pin it so that we can keep it there and just keep looking at it. Now, the first thing. Okay, notice we talked about cut and copy and paste on all of that in the previous lecture. Um, well, that all can come from the right clicking and doing cut, copy and paste Since one which is the fastest way to do it. The slow way to do it is to come up to home and you can actually use cut copy. And then you have your various pastes so you can do them from a menu option if you want. That's the stuff in the upper left hand corner having to do with clipboard. Now, later, we're gonna look at format pointer painter, which is really quite cool and how to use that to apply for Mass two things. But for now, this is kind of a. The next thing that we can do is we can change the fun. Check this out. We can either pull down the menu options like this and select from him and notice this is just one screen were talking about all of your fonts that are loaded on the windows, and I uploaded a lot of extra funds. We can do weird alien counter fonts for this word. Waas here. If I want to apply that fund, I can change the size so I can make was 26. And that's what I did to make these lines bigger. So here's a brand new font I can change. Let's make sure we know what selected and that's waas. I can change the background color two yellow just by clicking on what it is currently set to, Or I can set it by doing a pull down and saying, Oh, no, give me a background color of bat instead. Couldn't wait a second. I lost my selection. There we go of green. I can check and see what color I want the font to be. These are the major colors. Appear the quick selector colors and notice how the font color is changing as I move over them. I just pick any of them that I want that color to be. Here's the recent standard colors that I've been using and for even more colors. You go here and you can pick the old ex agonal grid. Or you can go to custom, and you can really get down directly to you. What you want right down to specifying the hex codes for the RGB codes, if that's the way you want to specify your color. So these the ways to configure tax. Let's look at other ways to configure attacks. This is fun. So we go to this line and guess what it's left justified. Well, we could center it if we just want to hit center or we get right, justify it or we could have it fully justified. Now in this case is too short to be fully justified. But what it would do is it would add extra space to characters that you have right and left Justification. Let's see what else we've got here. I can turn this into a bulleted item by clicking the bullet sign, or I can click notice all of these are. Click this and get what's shown or click the little downward error to the right of it, like on this bulleted list to select the kinds of bullets. Look, I can make a really fancy bullet for this line, and by the way, it remembers that this is bulleted and if I press a return, it creates a new bulleted line for me and I'm getting a little out of things here into lists and so on. I didn't want to get that far, and we're going to go even further into styles in the next lecture, which are very useful. But for right now, I just Let's let's keep over here to the left. We had font and size. I can make things bold. Let's go back and select. Our was I could make was bold. I could make it. I talaq. I can underscore it. I can strike through it all of these things. And then here's text effects, the hints of fun. I can apply shadows to the text, let's apply shadow and then no longer select. Now, actually, the background is looking rather bad there. I would take away the background by going to this going down and saying no color for the background now, isn't that that's almost like a logo here, the word waas with the shadow and or reflection rather, and so on the's air, all configurations that I can make from the home menu here, just using left. Remember, the far left is your paced cut. Nolan. When we'll get into format painter later, then you get to change your font your size. Now this just increases the font by one. This decreases it by one font size setting. This is the color for the font itself. This is the color for the background of the font. These are the special style effects and notice. We just got into grabbing quick wins here. I can choose toe, have the text outlined. Check this out. This is actually a funky find tohave doing this, but let's go ahead and we'll do a black outlined fun. So it is outlined in black, OK, and then I can place a shadow on it. So now I have a shadow and reflection. All of these things I can do with all of these. I can make it glow. Let's make it glow yellow. There we go now, I got a slight yellow glow. I don't think I can really see it because there's so many effects on this fund now. But that's the way that I wanted to take you to not going too far with the facts. And when it comes to a fax, let me tell you what I pretty much use. I'm going to use styles which we're gonna learn in the next lecture to apply Bold and maybe I Talic to chapter headings. I'm then going to use italics toe highlight some words that I want to emphasize as I'm writing, or that our foreign words And that's it I'm writing to publish on Kindle. So I'm not getting really exciting now those of you they're writing for business correspondents and stuff that's gonna turn very graphical. I'm going to try and lead us far as I can. But most of the writing I dio, is actual writing of bucks. Um and I wanted to be a simple is possible, so I use italics. I definitely is bold for headers and thats up 100. So this wild, um, formatting, I often don't get into but ear your Ah, but the ability to do so is there. That's how to format text. So when we talk about what? What do you select for? Well, to format it, for one thing. So let's take away the bold. Let's actually change its fund up. Teoh. There we go. That's a fancy fund. Once again, fancy funds. I'm not really into the them. I just pretty much use one fund for my entire document. I know I'm so boring. But if you want to make fancy flyers and incredible looking things, just start picking the fonts and formatting you taxed and we'll start talking about how to make lists and stuff like what these little symbols air doing right here in the future. I'll see in the next lecture. 21. Bonus: Original Defining and Applying Styles: here we are back again. We're still looking at formatting text on Lee. This time we're going to do it a little differently and a little more easily now, before what we would dio is, we would select a line. Let's say we select this paragraph and we want to do some formatting on it. So we make it bold or bold and italics notice you can have these both on or add underscoring and a line through it all of the stuff. Now if we have to go through and format all of this stuff that we wanted to make a standard look, it would take a long time. Noticed this if I want this to be ahead one appearance styles All I do is I click on head one. In fact, just by rolling over it, it gives me a preview down below. What ahead one is going to look like? If I wanted to be ahead to this is what it would look like. Head three. This is what titles look like. So I can quickly create chapter headings by going blank. There we go. And I've got ahead one here. Now, notice also that over in the left in the navigation pane. This head one has showed up, and this is a navigation point I could use to jump through the document. Now all you have to do is like blue text in this particular fund. You got it made, right? No, it turns out that I can actually configure what ahead one looks like. And this is a terrible head one, in my case that the default head one is pretty awful. So let's go and look at how to modify a style. And to do that, you go up to it. And instead of left clicking to select it, you right click. And one of the options that comes up is modify. So let's go ahead and will modify what ahead one is. First of all, it says that it's based on normal. If you look over here, you'll see normal all of these styles air based on normal. So they take normal and then they modify it to some extent. So if I want to change basic font stuff about the entire document, I change normal because everything is based on it. It also says, What is the following paragraph gonna be so When I get done typing ahead one and press return, it's going to give me a normal paragraph. I could change this to be ahead one or ahead. Three. What happens after you press return? It's pretty common to just have normal. Now let's get down into configuring the actual head one. And here are the same controls that you're already used. Teoh. I can pick the fun. Let's say I don't like Calibri. Let's say I want to go to times New Roman Aiken. Type that here. So here's times New Roman and jumps ahead to it. Let's go ahead, but it didnt select it. Okay? Apparently, I've gotta click on it to select it. And let's say we don't like the size for ahead one. I'd actually like that to be about 14 and I would like it to be bold. Let me see what else? I don't want it to be blue. I wanted to be the automatic default color. Let me see here. I've got that. I wanted to be left justified. I consider it if I want. If I want to have my head one sous entered, just select that or right justified. I'm gonna go with her left justification and I would like single spacing. There we go Now if I go ahead and say OK, every time that I do that, if I go toe a line and I say Make it ahead one, it's going to format it in that way that I just told it. Now look, the lion spacing is a little strange between this and the one after it. Let's go up and continue to format the head one tag by clicking right, clicking and saying, Modify. Now there are more modifications than you see on this page here. It's giving a summary of the modifications, which you can scroll through down at the bottom of the screen. But if I goto format and I pick paragraph here, I can actually start getting into the line, spacing off what ahead one does. So let's see what we got. Alignment left. That's fine. Now, Indentation. I can actually have it in debt a little bit, and I've got a special here. Here's spacing before and after, So let's say that before, ahead one. I'm gonna put it on a new page so we don't need any spacing before ahead. One But afterwards I need 12 points of spacing, a single line spacing. So there. If I say okay, go ahead. Let's apply that. Now you can see I've got a blank line here between the head one and the first paragraph. Let's go and configure our head one some or by right clicking on it, going to modify and then going back to that format paragraph screen. Notice it has another tab line and page bricks here. What I can do is I can say, put a page break between head ones or before head ones and say, Go ahead. OK, now you can see that I've got a blank page and if I click on my new head one, we can see that it's on a new page by itself. This head one is, too. We actually have three pages now because we have these head ones Now. There's other things that you should do with ahead one, for instance, capitalizing every word and you don't end a chapter heading or a section heading with a period so common head one levels might look like Chapter one. Or let's go modify the next head level that we've got the body is found so that if we're naming our chapter headings, we might do something like that and then notice here at the end of my press return, I get a normal paragraph, which I just type on to keep typing in a very press return again because normal comes after normal. It gives me another paragraph, and normal spacing is going on here. Now that's ahead. One. Let's go after normal. Let's get a decent find for our entire document by right clicking on normal and going to this collaborate and once again doing times. So we're gonna do times new Roman and I want to do 12 point. We don't want bold italic underline. Ah, we want it left justified and single space is fine and that's all good. Now let's go to format paragraph. Okay, let's go to in dense and spacing. We want it left justified, but here we're going to do a special notice that after it has eight points, by the way, that's the way we're getting that little bit of extra distance. What have we said? We don't want anything after this, and instead of having a blank space after a paragraph, we haven't in debt The way that you get that is by going to special and saying first line indent by. Actually, I like to do it by about 0.34 We're about 2/3 of half a niche, and it gives you a little sample down here to show you what this is going to dio. Now let's go ahead and apply that. Okay, now let's move up a little where we've got some text. Oh, here's some text after some text. Another line. Now that's cool because it's indented instead of having a blank line between paragraphs. And it's the right fund we've got now have times New Roman and 12 pitch. But look, our header is indebted to. So let's go back to head one right click and modify it. Goto format, paragraph and notice. Here we have a special of the first line 3.4. We inherited that from our paragraph or are normal that we're inheriting from So we just go here and we say no special in Denning for me. Thank you. And you say OK And now our chapters are left justified. And let me show you the fact that this is indented by typing entire line. There we go, so you can see that this paragraph is indented and I don't have to press tab or say five spaces or anything. I just press return at the end of a paragraph and I get a new paragraph that's automatically indebted. So this is the way that you configure your styles. I would configure normal till I like times a lot. And I like 12 pitch, Let's go and look and my configuration for styles. What I typically dio is times new Roman for normal 12 pitch, no bold or any of that stuff. It's gonna be left justified and single line spacing. And then we go to paragraph formatting, and here I have zero spaces before and after. I have no end, but on the special. On the first line I have a 00.34 in debt and I go okay and that's it. Normal is formatted now and head ones I like to go two points up, so I make it a 14 instead of 12 point. I make it bold. Okay, left justifying and single space lines is the same on formatting paragraph. I put 12 points of space after it. I go to special and I say nuns that I get rid of that in debt for the paragraph and then I go toe line and page breaks and I put a page break before and say, OK, you can go ahead and configure head level twos, threes as many as you use, and then just simply apply them. Now let me show you one other option you've got, for instance, maybe we want something for centered, so we sent her text quite often. Well, there's no riel format for center. Let's go ahead and create one. The way that we do that is click the little down arrow here to get all of your styles and at the bottom of the styles is create style. So we say, Create a style, you give it a name. So let's call this center where we go and we're gonna go modify this and it's based on normal, and the type following a center is a center. Let's make it a normal Um, we want it the same fund and all of that stuff. But when it comes down to paragraph formatting, here's what we want. We don't want the first line to be indented, but we do want it centered. So there we go. Let's go ahead and say, Okay, now, if I want this line centered, I just go to it and I pick where to go. Oh, there it is this right in front center and the whole line is centered, so you could see that's much quicker than having to go and grab things and format, paragraph and stuff like that. You just put your mouse anywhere on the paragraph, and then you apply a paragraph style to it, and most of your document is going to be styles. It's going to be chapter ones, and it's gonna be normals one after another of normal, normal, normal, and you're gonna be able to navigate to your head level ones over here in the navigation pan, so that's using styles to format your text.