Mastering Productivity Vol 5: The Best Cloud Drive System | Timothy Kenny | Skillshare

Mastering Productivity Vol 5: The Best Cloud Drive System

Timothy Kenny, Author of "Accelerated Learning for Entrepreneurs"

Mastering Productivity Vol 5: The Best Cloud Drive System

Timothy Kenny, Author of "Accelerated Learning for Entrepreneurs"

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10 Lessons (1h 4m)
    • 1. Introduction Part 1

    • 2. Introduction Part 2

    • 3. Dropbox

    • 4. Google Drive

    • 5. Jotta Cloud

    • 6. MEGA Drive

    • 7. Amazon Cloud Drive

    • 8. Microsoft OneDrive

    • 9. Conclusion

    • 10. BONUS - How to Set up a File Inbox System

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About This Class

Are you looking for the best cloud drive out there?

Have trouble comparing all the features (as well as the unadvertised problems that might show up later on)?

The course is very simple.

I go through the most popular cloud drive services and compare them.

Plus, I cover a couple lesser known services that offer substantially more storage (10TB/mo and 100TB/mo, both for less than $10/mo) that most people have never heard of.

I have rigorously tested all of these services over the last several months and years, and I've put them through their paces.

You'll find a lot of valuable information here that you'll never see in a regular online review.

Plus, I show you how to integrate using multiple cloud drives for different purposes.

This course will pay for itself many times over with the time you will save, as well as the money you will save by using some of the cloud services I recommend that few people know about and that outperform the current top players in the field.

Having instant access to all your files, and all your learning projects, on all your computers, your phone, and in the cloud is essential for being able to pick up and leave off projects at a moment's notice.

With this course I've done all the testing and experimenting with these services so you don't have to. Go through this course and in a couple hours you can have a world class  clouds drive system set up that will give you the best of what each cloud service has to offer.

*Note I say system above because I recommend using multiple cloud drives  for different purposes.

See you inside, 


Meet Your Teacher

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Timothy Kenny

Author of "Accelerated Learning for Entrepreneurs"


Timothy Kenny is the author of “Accelerated Learning for Entrepreneurs.” He teaches classes and speaks to groups about how to accelerate their learning so that they can build successful businesses faster and with more confidence in their success.

Timothy has taught at the Harvard Innovation lab, The Tufts University Entrepreneurs Society, General Assembly in Boston, and has been a featured teacher on Skillshare, among others. He has consulted with startup teams on how to accelerate their learning, creativity, and growth.

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Related Skills

Business Productivity

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1. Introduction Part 1: welcome. In this course, you're gonna learn how to use cloud storage to manage your learning projects and the other information that you're downloading from the Internet, pictures and videos, documents that you create one know or ever note how you store your most important information the information you wanna have on your phone, the information that you wanna have on your laptop on your desktop computer. How do you keep it all figured out? So what we're gonna be doing is covering number one, which are the best cloud services. And we're gonna talk about features because they really all have a slightly different set of features. And then when do you use them? So we're gonna be talking about things like, for example, Google docks or one drive. You have documents that you can only store in Google drive. So how do you take that into account? And this is also something that integrates with my information management system. So that system for how to organize your information, the information in boxes and in the final resting locations that works within this bigger picture. And this is also something that you can use in terms of backup. If you're backing up anywhere from 1 to 10 terabytes of information or less than you can use cloud stores to do that very cheaply on what we're gonna be talking about in terms of the different options, including some that I doubt many of you have ever heard of. Inter we're not just talking about Dropbox Google drive because well, beyond that, um, your urine to be learning about, um, how did which one of these to use for different situations, including situations like when you're collaborating with other people or if you're hiring a freelancer and you want to share files and maybe you're on a certain system but they're not on a system, or maybe they're using the free version and they only have two gigabytes of space, and you you need a have more space. So there's all these different factors you're gonna learn which system to use, which cloud storage to use, how to use it for backup. Aziz. Well, and, uh, this is a very powerful course, So I really encourage you to take this and get your stuff backed up. There's so many people who don't back up their information. You may be one of them, and this is a really easy way to do it. You can think of your all your files as core files that really critical and then everything else for most of you. All of this will fit within that 10 terabytes, Um, and so you can back up both. But it's really critical that you're keeping at least one backup and ideally, two backups. You really wanna have three total of everything, and this allows you to do that and think about how you're going to do it and do it pretty cheaply. So that's what you get in from this course. And just if you think about the dozens, if not hundreds of hours, you've invested in your learning systems and in all the information that you've collected and created to not spend a little bit of money to keep that safe doesn't make any sense. So cloud storage is really important and making sure that you have the systems in place that everything that you download from the Internet, everything that you create is automatically backed up in the cloud and it's available on all your devices is really, really important. And that's what you're in to get when you take this course, including by the way, you're gonna learn the service where you can get 10 terabytes per month for $10 a month. And even your own alert about Amazon's unlimited and which does have some pretty bad. You can't really use it as a cloud sync like you can with the other ones. This is not Amazon Unlimited. This is another one that you're gonna learn about later on in this course. 2. Introduction Part 2: in this section, we're going to go down the list of the various cloud drive alternatives, the basic features, what's good about them, what's not good about them and how to make decisions on how you're going to use them. Because some of these features are advertised like people want to know. How much does it cost and how many gigabytes can you store? But that doesn't tell the full story. There's things like, Well, if you're actually storing a terabyte of data in some of these services, you're gonna end up having that sinking software running in the background, using one gigabyte plus of memory and slowing down your entire system. So there's some, uh, and this is really a problem with Google Drive. They're just not efficient in how they handle things. So even if they advertise a certain capacity, you're not gonna be able to use that without some significant issues. So this section is not exactly like some of my other or the layout of this course is not exactly like a lot of my other courses, because we're gonna go through step by step, each one of the options why you should use it. How much it costs what you shouldn't use it for and how to split up your information to take the most advantage of each one of these. 3. Dropbox: Let's start out with the King drop box right now they're selling one terabyte for $10 a month, and you're gonna find with most of these services this This is the standard pricing right now, Uh, they used to charge this for 100 gigabytes. And, uh, with a lot of these services, if you pay for a full year in advance, you're gonna pay basically $100 a year. And so that brings a town to about sever seven or eight bucks a month so that that's the This is the standard pricing. And if you see anything specific significantly below this, either you're paying for some additional feature, which is usually encryption. Or, uh, it's just not. It's got some other feature, but usually that's what it is. S O dropbox. One of things that's great about it is that it has probably the best set of features of any of thes besides Google Drive, which has has the ability to use Google docks. That's the that's really the one thing that Google drive is great for. It just has great feature so that camera upload is great. Uh, speeds are great. It handles big files great. So if you've got a video file, that's 5 10 gigabytes is gonna handle that. No problem. Even if you've got something that's 20 gigabytes or more, it's gonna have no problem. 40 50 gigabytes. All right. And, uh, if you do any video editing, you'll sometimes run into files like thes and something like Google Drive is gonna have a real problem with that. It also sinks really fast, and it can also use your local area network or your your in home y fire in office WiFi or cable connection. Teoh, instead of it's going to sink to the cloud at the same time. But it can also it also go through your home Connection knows I've got a little bit of a cough right now, so please bear with me. So this is your laptop and this is your desktop, for example. It will go through both of these at the same time. If you're upload is not that fast, it can still sink between your laptop and your desktop very quickly, so it's got a lot of great features. Also, the sinking software itself doesn't take up a bunch of memory. Why Google Drive does so it might stay around 100 200 megabytes, maybe even 300. Part of this depends on the number of files, so it's really two things. It's the Monta Gigabytes you're using, and it's the number of files. So if you've got a ton of really, really small files, uh, and sometimes software developers will have this. One thing you can do is you can zip those up when you're done with a project but otherwise back and cause issues, especially with something like Google Drive and has to do with the algorithms that they used to program, uh, their software. This is a problem, and this is not something we're in a cup of here in this course but crash plan, which is why we consider to be one of the best backups. When you get into really more than a terabyte of data, it starts to really slow down your computer because it just it'll get up north of a gigabyte of memory. And if you've got you know, even if you've got 16 gigabytes of memory, that it really starts toe have its effect because it will also sometimes use your hard drive and other stuff. So, uh, that's that's what I really like about Dropbox is very efficient. It will use all of your upload and your download band with So stuff's going to go as fast as it can with some other. These are the sort of things you don't notice unless you've tested thes all these different options, and we're gonna be covering those in the later videos. But Dropbox really does a great job, but everything else has something called selective sync. So let's say you have a laptop that just has a 512 SSDI Dr. That's really fast. Okay, But your desktop you've got a terabyte of stuff in your cloud in your dropbox. Well, there's not enough space on that laptop. Even if you just have 500 in your Dropbox, you're using 100 of gigabytes of this just for your operating system and other You know, the applications you have installed, so there isn't gonna be enough space. So selective sync allows you to pick which folders you're gonna sink. And Gould drive has this. But some other, uh, some other applications don't. And so that's another important feature. Another big one is sharing and collaborating. Dropbox is really good about this. And ah, a lot of people, other people have dropbox. So when you hire a freelancer or if you're working with somebody else, dropbox is the de facto that almost everybody is gonna have and be comfortable with. Another thing I really like is you can request up loads, so even if they don't have something, they can put it in a zip file and they can upload it to a folder that you specify. So teachers like to use this for homework or if you're requesting files from a lot of people, you don't want to be getting attachments. And after download them and keep track of all that stuff. It's really easy to request up loads. So Dropbox has integrations mawr, more websites you to me. For example. I can just select files that are within my dropbox, and they get immediately transferred from Dropbox to you to me without uploading from my computer. Eso my computer would uploaded to Dropbox, but you get the point and more and more applications are integrating. Which dropbox eso dropbox is something that's it's at a good price and it's got all the features you could really want. So, uh, it's really the go to If you're gonna pick one thing, one service that you're gonna use dropbox is gonna be it. And it has a lot of features that you may not even know about, or you may not notice until you really start using it in all those photos and videos from your phone start piling up. Uh, I've got the new iPhone and it shoots four K video. I generally keep it to 10. 80 p, but you're still talking about every 3 to 5 minutes. You're chewing up a gigabyte of video. So if you're taking video and a bunch pictures every single month, every single year, that's adding up to a lot of space. So you want to make sure you have enough space. And if you need more than a terabyte, that's where some of these other things I'm gonna talk about coming to play. So especially if you're doing a lot with video. That's when you start to look at more than one terabyte, especially if you have ah, a lot of older photos. If you like to keep things in the highest resolution, you have a DSLR. You want to keep those those rob video and photos that you have, you're gonna get north of a terabyte real quick. So we're gonna be talking about some of those other services in the next coming. 4. Google Drive: Okay, Next one is Google Drive. Google Drive is actually pretty good. The number one thing that I like about Google Drive is Google docks, the documents, the spreadsheets, the slides, which is like Power Point. And then also on there is drawings, which is basically one slide little tip. If you're going to use Google drawings for a flow chart or something like that, what I like to do is use slides instead, cause it has every single feature that drawings has. But you can have like a workbook, so you have a bunch of different pages instead of drawings, which is just a single drawing. So you keep multiple drawings in slides. But there's also other APs that can use Google docks or and Google Drive to store things like Draw dot I owe a great tool to create drawings. Um, and what this is great for is collaboration. When you're coming up with ideas suggestions mode in Google docks, you have the comments feature you have. The notes feature in notes is really just sheets spreadsheets. But the comments feature works in docks, sheets and slides, and these air really valuable. And one thing that I really like Google Drive for in terms of collaboration, and you do need to get whoever you're working with. You need to get them sort of used to this. But instead of using email threads, you use a Google doc and inside that Google doc, instead of having uh, single threaded conversation well, you'll notice if you're collaborating on something that has a lot of different moving pieces, is there's actually multiple threads and they're all in one big blob of text. And what Google Docks allows you to do is use the comments feature to break thes apart. So in that one Google document, you can have each point, and when somebody responds to you, they don't respond in their own separate block. Instead, what they do is they make a comment on this, and that creates a comment thread. And then they comment on this, and that creates a comment threat, and you can respond to them. Go back and forth and they get email that Excuse me notifications when each of you respond to each other. Okay, so you can have all these separate threads and keep track of them easily, and you can even bring in 1/3 person or 1/4 person into these conversations. So this is a really, really efficient way of keeping track of complicated projects where you're working with one person or more than one person, instead of just having these email threads where you have to number things and you can get unwieldy really quickly. This is a much more efficient way to do it. Keep things organized, and when you're done with something, you just click the resolve button. So really, the main thing that I like about Google Drive is that it has that, uh, Google docks and you can collaborate with people. And so primarily what I use Google drive for is if I'm collaborating with somebody or its freelancer and I'm giving them some work, then I'm gonna create a folder for that collaboration. And then I'm going to, ah, put files as well as Google documents, spreadsheets, etcetera into that folder, and we'll share that folder. Another thing that I like is that these documents have A and H t tp link. Okay, they have a u R L. And so you can send other people to them and you can link to them from places like you're one note. So, uh, Google Docks is is the primary thing that freelancers are gonna use So sometimes it's not valuable to know something just because it's the best fit for you, but also because it's the best fit for the people that you're gonna be hiring or working alongside with. So, uh, and if you're if you're somebody who doesn't use freelancers at all or that much, that's an area where I definitely suggest you start to learn that and use it because there's so many things, especially those low skill tasks that air very mundane and repetitive, especially things like research and collecting stuff. Uh, these air really great to use a freelancer for. And, uh, using Google Drive and Google docks is great for that eso. There's two options. As of right now, you can get 100 gigabytes for about three bucks a month, and you can get one terabyte for $10. And I believe they don't give a discount for buying for a year. So it's really 100 20 a year. So there is that, But I'm not. I'm not 100% on that on. These things do change so I actually recommend that you don't go much north of 100 or a couple 100 gigabytes because Google Drive can be a riel memory hog, and, uh so I would not use it. For example, they do have the camera upload feature, and they've been marketing stuff about how it's free to store photos. But the reality is they don't allow you to go above a certain resolution, so they're not storing the original photos at the original resolution of it if it's above a certain number. So if you do want to keep your full resolution photos, this isn't really an option. And you don't want to be loading up with a, uh, a terabyte of data in this cause. It'll use a ton of your memory. And, uh, I would say of all everything that I have tested, Google Drive is the worst in terms of efficiently using memory. It'll choke on larger files like anything even, you know, 10 to 50 gigabyte files. It'll choke on those. It's slow in terms of initial downloading. Like if let's say you reinstall your operating system, you need to download all those files again. You can't, uh, it just goes very slow. Might take a week to get everything back onto your computer. You also can't, uh, move your sink folder without uninstalling and re downloading everything. Where's Dropbox allows you to do that. That's actually this one of those little known features that can deck and sometimes cause a problem on. There are some other services that also don't allow you to do this. But Google drive, I have found, is pretty slow in terms of upload and download. A lot of times it will not use your full band with up and down. So there's you really don't wanna if you have that coarse set of files that's 100 gigabytes or less, but you've got maybe a few terabytes of other stuff. This you would not want a store in Google Drive Google Drive, I, I think, is is mandatory to have because Google docks is so powerful and so great to use with collaborating with other people and so many people know how to use it and are comfortable with it, especially freelancers where you don't want to spend a lot of time on training, you want them toe already know how to use it And so because it's completely free. Uh, there's tons of freelancers that use it and know how to use. Use it effectively without making a lot of mistakes that cost you time. So will drip. Drive is great for that. Basically, I use it for collaboration and, uh mostly for Google docks, sheets and slides and then the odd file that I'm in a share. But that's about it. And, uh, and so for most of you, you can go with the $3 a month and you'll be fine with that. 5. Jotta Cloud: The next one we're gonna talk about is called Giada Cloud, and this is one that very few people have heard of. But it's it's really one of the best ones out there. They advertise as unlimited, but in reality they're going to cap you at 10 terabytes. And this is so I call this 10 terabytes for 10 a month, and you can get it for 100 for a year and a note about the uses that I believe if you actually pay in other currencies besides the dollar, you may be actually to get this even cheaper. Their hope. Their home is in Norway, I believe. And they have really great privacy laws in Norway that, uh, you may not get that same privacy with a Dropbox or Google drive in terms of encryption and stuff where the government asking for things that's not really concerned for me. So that's not a feature that I'm going to be covering in this or other videos, but that is something that they talk about. But I looked up its looked up some of the conversions, and if you pay in some other currencies, you may be able to get this that more like seven or $8 if you're paying in another currency s Oh, that's something toe Look into. But the real big thing is you're getting 10 terabytes for $10 a month, and they also have some interesting features that some of these others don't have. One of the big ones is this idea of you're at this point, you're really only allowed to sink stuff that's in a single folder, whether it's Dropbox or Google Drive or John a cloud or whatever. But what Jonah quite allies you to do is choose other folders as backup folders that are not in your main drive. So you have your main drive. What say you? Store two terabytes here on your backup drive folders and you can have as many of these is you want. What say you have a step on a separate hard drive? You keep all your family photos and videos and you've got another two terabytes here, so you select that folder and it'll back that up and sink it to the cloud. You're not gonna be able to keep this sink on a second computer, but it will be sync to the cloud, and there's even an option to once it's in the cloud to send it to what's called an art. The archive, which is things that are only kept into the cloud. And you can download these through the user interface on the software on your computer. One of the great things I like about it is it's not a memory hog. It's pretty efficient. Uh, it uses all your band with can handle large files in terms of efficiency. I'd say it's very close to Dropbox. And so for those of you, I'd say, especially if you have a lot of photos and videos and you just you're running up against a terabyte and you've got more stuff. Giada Cloud is the best option for that. It allows you to sink. One of the tricky things here is if you've got a maximum of 10 terabytes, you probably don't have a hard drive. That's above 3 to 4 terabytes. There are some bigger hard drives have come out recently where you could have six or eight , or even 10. He's one start to get more pricey. You're spending 2 300 or even mawr on them, but you do need a have a hard drive that's big enough to even store 10 terabytes to take full use of this. But that's the great thing about these backup folders is that if you don't, if you have one main computer like a desktop or you have an external USB, then you can select That folder is a backup, and it will check this folder for changes and update those changes. So that's another great feature. They also have a mobile app. All these things have mobile APS. One thing is, they don't They don't allow you to make stuff offline explicitly. So that's why I still say, even though that you're getting a better price on this, because the features with Giada Clatter not really competitive with Dropbox in some of the other areas. Giada Cloud is something where you have a bunch of files that you're not accessing all the time. You don't need to be getting them on your mobile, but you're just looking for sheer size. Giada Cloud is great for that, but if it's stuff that you're more regularly accessing or you want to be able to download on your phone and put on multiple computers, That's where Dropbox is still gonna be stronger. And, uh and so that's why Jonah Quad is a good companion to Dropbox, where you want to put those things that are not so you might have that core stuff, put it on Google drive, put the rest of stuff on Dropbox, and then if you have much more stuff than it would go on, Jonah. And you may even want to keep those core files in Dropbox instead of Google. Drive in. Just use Google drive for collaboration. Uh, so some some negatives of Jonah Cloud is it doesn't have selective sync, and, uh and that can be a big problem if you've got a desktop and a laptop and you don't, um, you don't have enough space on your laptop toe, Have you know, let's say you want to use three terabytes. You can't do that. So there is an interesting work around that I discovered where you create a second account free account. And then what you do is you you figure out what are the core files, which means files that you wanna have on all all your computers. Okay, you put those all in one folder you don't have to put them all in one folder. But in your root directory, that's Chatah Cloud. That folder you put all your core files in here or what you could do is you could start them all. You could just decide. I want folders 12 and three to be core folders, and your other folders would not be sinks toe all your computer. So you'd say these ones are my core. So what you do is you share these with this second free account, which means you just put in the email so you share those three folders with this email, and then if you accept them from the second account, they will download, and you can. Even so, this second free account is the one that you would log on to on your laptop. And the cool thing is, it doesn't you get five gigabytes for free. But all this data doesn't count towards this total, so you can have hundreds of gigabytes sinking to this free account and it you're still not using any of the capacity. And you can even create new files on the laptop. Put him in that shared fault. One of these three shared folders and they will sink back to your desktop. Your paid account. No problem. And you still won't use any of this data? Uh, that's actually different, and this is a subtle thing. But in terms of how your quota works on Dropbox and on Google Drive, you use your quota when you share a file or a folder with other people if it's located. If you wanna have it on your drive and sinking to your computer, it had. It affects your quota. Where's on Giada Cloud? It doesn't affect your quota, which can be a big deal if you're sharing larger files or just sharing a lot of stuff so it doesn't affect your quota. And that's what allows you to do that. So this is the work around that allows you to have the equivalent of selective sync, and it just takes five or 10 minutes to set it up when you're getting started on each one of your computers. So if you wanna have selective sync with Giada Cloud, this is the way to do it. That being said, it's still, uh, I still don't like it as much as Dropbox just in terms of features and having everything figured out, it's definitely not nearly as big of a company. And one other thing to pay attention to is when you sign up the default language I think is Norwegian. I'm not sure exactly what it is, but you go down to this, you scroll down to the bottom of the home page and you'll see a place to chew with all the different flags and you'll see English. So you just select English and then everything is going to be in English so you don't have toe. This isn't something where you have to figure out another language interface to use it. You just change your settings to English, and then the entire thing will be in English and everything is translated. Well, also s O. This is a real sleeper. Not a lot of people know about it. But if you want to have a place where you can store all those photos and videos, uh, that are constantly taking up more and more space, John a cloud is the go to place to back up all that stuff. If you're going beyond the one terabyte that Dropbox will give you and you don't wanna load up Google drive because it's gonna really It's a real memory hog. So Jonah Cloud takes that third place position when you have more than a terabyte that you want to affordably back up to the cloud. 6. MEGA Drive: this next one, we're gonna talk about his mega used to be mega upload guy named kim dot com got in some legal trouble. Who created this? And, uh, the great thing about this is it has the most free storage, uh, and so it's great for working with freelancers or collaborators. Uh, because you got 50 year bites for free and there's really nothing like it out there. Ah, in terms of features cost, it's significantly higher. I think, uh, I don't think they even offer a one terabyte option. I think it's like 500 gigabytes for about 10 a month, and then they have a two terabyte option, which is like 20 or 30 a month. Uh, so in terms of cost, it's really not competitive. And in terms of features, it's It's not as good as Dropbox in terms of being able to handle stuff, and you'll just get a lot of weird errors. The online interface has issues. It's just not a mature technology. It's not really efficient. And this is something that on the surface is impossible to tell. This is a problem with mega. This is a problem with Google. Drive to a lesser extent. It's a problem with Giada Dr and also to an extent with Amazon Cloud Drive, which will be talking about next. Uh, it's just got some issues underneath the hood. So mega is really something you just want to use. If you need to be transferring large files, you're working with somebody who doesn't have a paid account and you and you want them and they don't necessarily even have Teoh download something on their computer. Now with Jonah Drive, there is also the possibility to do this. So Mega is now becoming my second choice when it comes to even sharing large files. Because Giada Dr Conduce everything make a drive can do. And I like I like its other features better. So mega is something. If for whatever reason you don't want to use Giada, Dr Mega is another great option and for a long time it was the best option in terms of the most amount of free storage that you're gonna be able to get anywhere. Ah, it also has some good privacy features. Encryption. Uh, they do have another thing with cost where they give you certain band with limits, which really should never be an issue. I don't know why they even advertise those limits, but they dio uh so that's that's one other thing toe pay attention to. So this is something that I would put underneath Giada. But it is something that I've used for a long time, and it does work well for transferring larger files. So this is definitely a great option if you're looking for free storage, especially if you want to transfer larger videos or really mostly, that's what I use it for. His transfer Large files toe a freelancer when they have a two giga by dropbox account, they they just have the free version and you can't share those large files back and forth easily. So mega is is a good one comes slightly and second place to drown a drive for that in In the bigger picture, I would not use mega as your as as something to store your core stuff or even the stuff outside of that I have you purely is something that you're gonna want to use for collaboration purposes. 7. Amazon Cloud Drive: Okay, This video is about Amazon Cloud Dr. And the interesting thing about this is it's at least more than any other cloud service truly unlimited. Which means that you can do 10 terabytes plus with this and there's people that have done, uh, reported doing 30 40 terabytes and not having problems. Uh, right now, I believe it's limited to the US and the UK in terms of the unlimited program and in terms of cost, it's $60 a year, and I believe for some people, it may be even be free with prime. So look into that you may either get a discount or you may get it for free or there's a free trial. Um, so look into that. But you're basically paying five bucks for this Now, the downside is that it's really not set up as a cloud sync. And there have been some developers who tried to develop software for this, but it really, uh, there's some back end issues, and some people think that Amazon created these issues or let them stay specifically because they didn't want people, uh, using it for this amount of data. Uh, which is fine, because I mean for the cost. That's not really sustainable. Um, but the best software that I found and there there's a free version of it that last you to get most of what you want to get done. Um, for free, which is called Cloud Berry. And this software allows you to access Amazon Cloud Drive. Kind of like an FTP client. And what it looks like is you have a window like this, and on this side, you select your computer folder, and in this you select the Amazon Cloud Drive folder. So this is like your cloud hard drive, and this is like your computer hard drive, and you just select stuff and copy it over, and then it will keep track of those transfers down here if you get the paid version, it has Theobald city, too. Watch a folder and automatically upload, but it's really not the same as sink. So this is something that you would want to use again. If you have a lot of photos or videos. Um, that's quite a bit if you're going over 10 terabytes, but, uh, and you could use just use Jonah Cloud. Um, but it is. It is another option. It's very cheap, and it's is pretty reliable, but it really is low on features. It's really the lowest you can go in terms of features. So if for whatever reason you have a ton of of data than it can be a good option, it will also have issues. If you have a file that's, um, above 10 gigabytes and even smaller than that I've had issues with, like, a 2 to 4 gigabyte file, Uh, which is about the size, Like this video you're watching right now, when it's raw for a 10 minute video, that's about what you're looking at for 10 80 p. Okay, so, um, you also run into issues sometimes where you so sort of overload. If you're uploading, you know, tens of gigabytes at once. That could be an issue and will start to reject, certainly, although just fail for some reason. But I have uploaded several terabytes of videos to EMS on Cloud Drive without any issues. They don't have really much of a mobile app to speak of. The online interface is pretty weak, but if you've just got a lot of video or just a ton of pictures, this could be another option. And outside of Giada Drive, this was the main option for people that were looking for something above north of one. Terror by this was the best option. Now, with Jonah Drive, you've got a second option in something that, in terms of user interface, you don't need Teoh get this other piece of technology toe work with it. And, uh And so I think if you're if you're somewhere between a terabyte and 10 terabytes, I would go Giada drive. Um, but if you're if you're OK working with something that's very bare bones and you can't argue with the price, uh, Amazon Cloud drive is a good option. 8. Microsoft OneDrive: Now let's talk about Microsoft one drive, and this is one that I don't recommend. But I will cover briefly because it is one of the bigger companies out there. So they have plans ranging from two bucks a month. You're getting 50 gigabytes. They also bundle, and it's an interesting bundle. You get office 3 65 Basically, you get office for a year, then you're paying 10 bucks dollars a month. And the interesting thing is, it's really set up for families. So you want to five users on each of them is going to get one terabyte so theoretically have up to five terabytes, but not on one computer with one account. So you're talking about a lot of work around, so it's really still one terabyte. Um, sure, you could share with one or two other people, and that could bring down the cost. If you want to get it individually at six or seven bucks a month for one terabyte, Um, so what are the issues with one drive? The issues are that the back end meaning under the hood is it. It's just weak, and these are the issues that I've talked about, where Dropbox is so strong is under the hood. It's very efficient. It's very fast. There's never any problems. So with Microsoft one drive, you'll have issues like certain files won't sink for some reason and because of the file name, um my, because there's too many files. Ah, it doesn't sing fast enough, and a big one is uses too much CPU and memory, whereas Dropbox doesn't. So when you're not using a lot of data when you're using 5200 gigabytes, then most of these end up being about the same. It's when you actually push it to one terabyte. When you start seeing significant issues, and part of where this comes into play is in order to check each file, they do a little signature of that file. So if it's a you know, want gigabyte file, the signature for it might be one kilobyte or even less. And so what they want to do is make sure that the file on the hard drive is the same as the file that's in the cloud to make sure that they match up. Now, when you've got tens of thousands of files, you got a lot of big files that can take a lot of time. So with things like Mike, excuse me one drive Google drive. Um, you just have issues. Mega is under the hood. They're not as strong. And, uh and so I really recommend against using one drive. I don't use it. Um, I don't think there's great reasons to use it except possibly for collaboration. Or what's that work you use it on. And you don't have a ton of files that you want to store on it Or if you have a family and you're already using this, you don't need a lot of data than you. Probably not gonna have a ton of issues, But, uh, for more power, users are really you're going to be using the data, and you're gonna You've had these sort of issues before or you know, that, um, you know that CPU and memory is going to be an issue. That's where you want to stay away from one drive. And if you can see yourself expanding beyond one terabyte, this is another. Thing is, you don't plan for what you're using right now. You plan for What do you see in the next 235 years. So if you're right close to one terabyte right now, then you should be estimating on. And you can even look at your own data if you're using my information Ah, organization system where you're storing all the files that you generate each month in one folder and then organizing that you can see roughly how much information or data you're generating both from downloads and from the photos and videos you're taking so you can get a rough estimate. Wow, my doing one gigabyte, 10 gigabytes, whatever. And you can estimate what your data needs air going to be for the next 24 36 you know, 60 months because, yeah, maybe this will work for you right now. Whatever. Whether it's dropbox or one driver Google drive. But eventually you're gonna you more than that. And one of these, uh, annoying things about thes services is they don't allow you to buy more if you need another 100 gigabytes or another 500 or another terabyte. There's no way to do that unless you become a business user and then you're talking about significantly more. So if you if you're close to a terabyte or your see yourself going over a terabyte or you want to use it as a way to back up your files. Then, um, then you want to be thinking about 235 years, what's coming down the road. And if you're going to split things among multiple services, how you want to do that? So if you want to use one drive to store your files because you have one note and and your excel in power point inward and you want to use that, that's really the only argument for one drive in the same way that the only good argument for Google Drive is that it has Google dogs and to a lesser extent, it works with Gmail in the same way that this works with outlook. So if you really heavily use that system, uh, with office, then that's a good argument. Otherwise, I would definitely stay away from this. Dropbox is much stronger, and if you need more than a terabyte, then you're going to be looking at John A Cloud or Amazon Club 9. Conclusion: Okay, let's do a quick review. So first we talked about Dropbox, and you learned about how Dropbox under the hood is the strongest contender. It's got a good price. If you're paying per year, you're paying $100 a year for one terabyte number two. We talked about Google, Dr the Strength of Google Drive, and this is similar to Microsoft. One drive is that it's got Google docks, and it's great for collaboration. In terms of that, we also talked. I'll put in Microsoft one drive and also put in Mega. Remember, the strength of mega is that you get 50 gigabytes for free. The third main when we talked about is Giada, and the strength here is that you're getting up to 10 terabytes for only $10 a month 100 year, and it's got the backup feature where you can back up other, uh, folders that are not inside your your one jot a cloud folder. So that's something that even Dropbox doesn't have. Really. None of these other ones have. It's very fast. It's got a pretty strong underneath the hood, not as good as Dropbox. There are some issues we talked about selective sync and the work around, which is pretty easy. Um so jod Giada Clad is a riel real contender. And if you have more than two terabyte, this is where you want to look next. And then finally, Amazon Cloud Drive. And this is if you need to go above 10 terabytes to theoretically 100 terabytes, you're only paying $5 a month, 60 year, but is very bare bones and you need cloud berry in order to transfer. And you have issues. So you really need to pay attention to the under the hood issues which plague Google Drive Microsoft one drive to wester extent mega and then also Amazon Cloud Drive. So I wouldn't be surprised if eventually Dropbox Google Drive go up to more like a 52 terabyte, five type terabyte, 10 terabyte in a few years. Or Jonah Jonah, Dr John A Quad, which they say is unlimited their unofficial, if you email them is 10 terabytes. So, um, I see in the future companies going up more more because the quality of video and photos we can now take on our phones use a ton of data. Um, so the way you want to organize his core stuff that use very often. Mostly, this is gonna be documents, then stuff that you don't use is often. So this is your core 100 gigabytes of really most important stuff. Then you've got You're basically one terabyte of stuff that that's around. And if you've got beyond that, that's when you get into 10 terabyte territory, tons of videos. This more photos if you got a ton of photos and this is documents, so this is a good way to think about it and, uh, and see where your needs are. The set up I use is Amazon Choir Drive. I'll back up a lot of my videos there, especially these you Timmy type videos used John a cloud for the rest of my photo video Dropbox for core stuff, as well as some audio video photo and Google drive primarily for the documents and sharing things and dropbox also for sharing things because so many people use it. It's so convenient and mega something that I'm phasing out more and more. But it does have that 50 gigabytes of free, which is really the best in the industry for that. So, uh, there you have it. And what you're looking at is Google Drive. You're looking at three bucks a month or 36 a year. Or actually, it's probably Yeah, it's 36 and then 100 for Dropbox and 100 for Jonah. And that gets you to a very comfortable place, about 250 a year. And you should be able to back up everything that you want to back up, um, and not have to worry about it. And also say, even though I haven't, um, it's really not the focus of this course. If you're if you've heard about various backup solutions, I may do a course on backups in the future. There's a lot that offer unlimited. But when you get up to the region of several 100 gigabytes, if not terabytes, you start to run into a lot of the same issues with performance. Uh, that I talked about her band with the issues or throttling, so that's one of things you want to be really careful about. And in the selections that I've shown you here, you're not going to run into those issues. So that's that's the great thing about both Dropbox and Giada Cloud is, they don't have those under the issues that most cloud drives have because they're just not very mature technologies yet. And they've They have a lot of issues that you won't see until you invested, and you've spent a week or two uploading all your data, and then you realize that you've got these problems and then you need it. There's a cost to going somewhere else, So be aware of that and let me know if you're interested in it in a separate course on doing backups more seriously, because I can cover that. It's not high on my priority list right now. In terms, of course, is if you have any questions, feel free to send me a private message or go into the discussion section. If there's another cloud drive out there that you're you have questions about, I may be able to answer that or check it out and do some testing on it, and then also, please leave a review. If you've got a lot out of this, um, please leave a review because this is something that a lot of people don't have figured out and they have stuff all over the place information totally unorganized. And combining this with the information organization system that I teach gives you an extremely powerful tool toe. Have everything all your stuff backed up and organized properly, which is really the Holy Grail toe having a functioning learning system. Uh, that scales as your as your working on dozens, if not hundreds of separate learning projects. So thanks again for taking this course, and if you have any questions, I'll be here. 10. BONUS - How to Set up a File Inbox System: as a bonus, I'm going to describe the basic system up, and it's really pushed part of a much larger system. But the basic system that I teach an information organization because I referred to it in a previous video in this course is basically what you want to use with your cloud drive is anything that you download from the Internet. Anything that comes probably from your phone. But it could also come from a separate photo or video camera. You wanted to immediately go into your cloud drive. For most people this well, it looks like you're down putting stuff from the Internet for Ah, you're you're taking photos and videos from your phone. All that goes into a folder called Current Month in the route drive of Will Say Dropbox. So you have a folder right here called Oh, current month. Within that folder you have separate folders for I use an iPhone and these air numbered I phone video. Other folder oh to iPhone photos. You have enough other folder for the downloads that you do on each computer, so over three would be laptop before would be desktop. 05 might be your phone and then other things like 06 Screenshots, seven audio recordings. And if there's anything else and this system, I go into much more detail in the course on information organizations. If you really want the everything laid out for you and some additional options, definitely. Look at that. It's well worth the time in the money eso that's a current month. And then at the end of the month, you archive these in a second folder call Oh, monthly files. So inside this folder you have 2016 dot a woman in 2016.2 and inside of this, you cut and paste all these here. And so you do that each month, first day of the month, you transfer all of last month's stuff and you see all this stuff and then later on, when you've dedicate organization time, you organize the files and each one of these folders into your full blown organizational system. So, for example, you'll you also have a folder here for camera uploads and then these get transferred here. Eso everything is in one place. This is the whole idea of this is your information in box? This is your final organization system. And so you're able to separate the organization process into two steps so that you don't create a huge unorganized backlog. This is still a backlog, but it's highly organized, and it's chunks, so you can get that feeling of completion of Okay, I spent an hour. I finished that. I spent 1/2 an hour finished that, etcetera, etcetera. You put it in here. And then, uh, you have a fully organized system. So you want to get the full version of this? Go. Look at that. Siris, of course, is it covers both how to organize your information as well as your physical property. I call it intellectual property and then physical property. And it's a system that organizes both using the same ontology, same taxonomy. Um, very, very powerful. So if you're if you really want to get highly organized, this is the way to do it.