Master Microsoft Word: From Beginner to Advanced | Peter Aoun | Skillshare

Playback Speed


  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x

Master Microsoft Word: From Beginner to Advanced

teacher avatar Peter Aoun, Computer Scientist - Knowledge seeker

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

26 Lessons (2h 36m)
    • 1. Intro

      1:03
    • 2. Using preset Templates

      2:02
    • 3. Create, edit, and apply Templates

      9:54
    • 4. Nonprinting characters and spacing

      1:31
    • 5. Save types and recovering lost changes

      3:52
    • 6. The benefits of Views

      2:36
    • 7. Useful Shortcuts part 1

      3:48
    • 8. Adding a date & time to reports

      5:13
    • 9. Working with symbols and special characters

      7:18
    • 10. The uses of hyperlinks

      3:50
    • 11. The benefit of the clipboard

      4:51
    • 12. Formats and pasting

      5:10
    • 13. Finding, replacing, navigating, and wildcards

      7:29
    • 14. Useful shortcuts Part II

      3:21
    • 15. Character formatting and Format painter

      5:03
    • 16. Find and replace font formatting

      3:57
    • 17. Tab stops and table of contents

      8:31
    • 18. Borders and Shading

      6:29
    • 19. Bullet, Numbered and mutli leveled lists

      6:04
    • 20. Paragraph and line Spacing

      4:20
    • 21. Tables 101

      14:30
    • 22. Tables 102

      7:38
    • 23. Headers, Footers, and page layout

      11:59
    • 24. Manipulating Graphics

      5:33
    • 25. Styles and Outlines

      6:46
    • 26. Proofing, dictionary, thesaurus and saving

      13:36
  • --
  • Beginner level
  • Intermediate level
  • Advanced level
  • All levels
  • Beg/Int level
  • Int/Adv level

Community Generated

The level is determined by a majority opinion of students who have reviewed this class. The teacher's recommendation is shown until at least 5 student responses are collected.

173

Students

--

Projects

About This Class

This class covers Microsoft Word from beginner to advaned. It helps to start and get familiar with Word, and be able to get to an advanced level.

Thank you for attending this class, if you have any questions, please do let me know and I'll make sure to answer them!

Meet Your Teacher

Teacher Profile Image

Peter Aoun

Computer Scientist - Knowledge seeker

Teacher

Hello, I'm Peter. I'm 28 years old, I did my Bachelor's in Computer Science and my master's in Applied Mathematics in Digital Media. Throughout the years, I have acquired a lot of knowledge about several topics in which I'd like to share with you, this knowledge came through experience, studying, attending courses, being tutored by experts, and learning from the best. My curiosity and hunger for knowledge have made me aware and knowledgeable of many things, and all the things that I know, I will share with you through my classes.

See full profile

Class Ratings

Expectations Met?
  • Exceeded!
    0%
  • Yes
    0%
  • Somewhat
    0%
  • Not really
    0%
Reviews Archive

In October 2018, we updated our review system to improve the way we collect feedback. Below are the reviews written before that update.

Why Join Skillshare?

Take award-winning Skillshare Original Classes

Each class has short lessons, hands-on projects

Your membership supports Skillshare teachers

Learn From Anywhere

Take classes on the go with the Skillshare app. Stream or download to watch on the plane, the subway, or wherever you learn best.

Transcripts

1. Intro : Hi, everyone. Welcome to my class. My name is Peter. I studied computer science as my bachelors and applied mathematics as my masters. I'm 27 years old. Um, I have always been so passionate about technology and about sharing my knowledge. I come from a family where technology has always been a thing. I have attended my Microsoft Office courses in a training center and I tend to be very curious, always looking for answers, always looking for ways to be better do better since I know that perfection is scandal for fetched. But I try my best to get as close as possible to it. Like by always learning and by always getting better and improving. So today and now I would share all the knowledge that I gained throughout my life about Microsoft word with you. Like from a dizzy from the beginning to the end. Every little thing that I know I will share it with you. Thank you for attending this this class. And I hope to see you in all my upcoming classes. 2. Using preset Templates: There are several ways to create a new document and micro software First way. An easiest one is to create a new blank document. Now, when you create a new blank document, you would start from scratch. So you start building your document based on nothing, just an empty document, and then you can build it from scratch. Another way to build a new document is by creating a template and then working on it so the template would act like the pillar off your document, and then you could build your whole document on top of it. So what you would do, you would click on new, and then you would have this page that contains all the available templates that you could either use or download to then use. You could also search for templates online by clicking on this text box here and then typing the template that you would like to use. So in this case, let's look for card gift. I'm sorry, gift card, so you would have all these templates that you could choose from. Let's say I would like to choose this template. Then I click on create, then I would have and you window that created my new template, and there it is. Then, for example, here I could type thank you for being in my life. Then here I double click so that I can let my insertion point be there. And then I would write, for example, Happy Easter. And there I have a new document that has been created by a template. And then I edited it. And then I could just click on file and then save us, then eyebrows where I would like to save it. Let's say I would like to savor the document. Then I would write the the name of the document. Let's say Easter card. Then I click on safe, and then I would have this document safe. 3. Create, edit, and apply Templates: I have a document that I already created. So I opened it by clicking on open and then I click on browse. Then I would look for the document that I would like to open. In my case, it is in the documents and then in word documents. Then I click on. As you can see, it gives me no items match for for your search, and it's because it's looking for file types were templates dot dot Exe in this folder. I don't I don't have anywhere templates. So I have to change this toe All files, I click on all files and then I could see my files. And this is because in this case, I just won't open a dot doc exe file, which is a document file, which is the file that I would like to edit with Microsoft Word. So this is it dot dot exe file. So I click on it and I click on OK, and then I have my document open. Now let's say First of all, let me zoom in so that I can see it and as just one page instead of two pages. As you can see here, the long history of spices has been set for a style off, heading one and how spices shaped history has been set to heading two. Same thing goes to spices in the age of exploration and all the other ones, like spices and New Zealand spices in the Middle Ages. If I select it, you can see that it has been said to headings to. And it's a good thing to set things to heading or heading to or heading three, even because when you click on control F and then you see the navigation pane, you can click on headings and then you can see that they are displayed here. Like, for example, if you click on the long history of spices. Here it is how spices shape history. Here it is, and I will go more into details about that later in this course. Now. First, what I would like to do. Let's say I would like to create a template that, when applied to a certain document, it would change the styling off the heading one and heading to without me having to apply it again. So what I have to do is I click on file, then I click on new and then I clicked on blank document because I would like to create this template from scratch. So I click on blank document. Then I maximize the windows so that I can see better. Then I would write heading one. Then I would apply to heading one this heading and I would apply it just to see how it would look like so that when I apply the template on my current document, this heading would be applied to it as well. And by seeing how it would look like here, I would know how it would look like in my document. So what I would do, I would say like this text, I would set it heading one and then I right click on heading one and I click on modify. Then I could modify it. Let's say to the formatting, off time, times New Roman And then I would like it to be 22. And then I would like it to be bold and I would like it to be black. But you know what? Let's set it to Ariel Black. And then I would click on OK, here I have it and here, I can know how it would be when I apply it on my document. Then I would create another heading called Heading to Then I would select it so that I can apply the style on it. Then I click on heading to. Then after clicking, I right click on heading to and I clicked on modify so that I can modify it. I said it to be, Let's say, this fund And then I said the size to be 16 and I said the color to be black and I said it to be bold and then I click on OK, and here I can see how it would look like after I apply it on my current documents. Then, in order to save this template, I click on File the night, click and save us the night, click on, browse, then save as type. I'll have to change it, because here we're not saving a document. We're saving a template, so I have to click on the drop down list and then I have to go to word template, which would be a dot dot exe Now. As soon as I click on it, Microsoft Word would automatically navigate me to the folder called Custom Office Templates . This is where all the templates have to be saved, because if they are not saved in this folder, they will not be able to be read by Microsoft Word automatically. In case I saved them outside of this folder, I will have to either manually copy, copy them from the source location and paste them here. Or I have to open them with Microsoft Word and then save them in this folder because otherwise Microsoft Word won't be able to find them when I'm selecting a template. So here I would call it. Let's say I would call it description dot dot X and then I clicked on safe. So now I have this template that has been created. Now I can close it, and then I would come back to the history the doc ex, and then I would like to apply my template to this document. What I would do is I would click on file, then I would click on options. Then I would click on Adan's. And then, as you can see, there's a drop down list here. Next to manage, I click on it Then I click on templates. The nightly Congo. I clicked on templates because in this case I would like to add a template to my current document. I would like to apply it to this document. So here we have document template. Let's attach our template by clicking on attach, then automatically. It has opened this folder, which is the default further for the templates for Microsoft Word that either don't load or they come pre installed. As you can see, there's the Easter thank you card, which I just don't load it in order to show you how to create a template. But in our case, our template is not here. It's in documents and then custom office templates. As you can see, it is here, so I have to select it and then press on open and then it has been selected. Now it's important to check this feature this check box because one side check it. It means that as soon as I click on OK, now, the document will automatically be updated to the styles that have been found in the template. So I click on it. Otherwise we will have toe manually. Do it by rebuilding the styles by clicking on the styles here, because when you imported template, the styles in this bar will be updated to the styles of the template. And then, if you don't click on this check box, what you will have to do is select the text that you would like to apply the new style, too. And then you would click on the new style for it to be updated. But in this case, we will automatically do it, and then we really click on OK, and as you can see, they have all been updated. But this one as well has been updated. But but apparently it wasn't updated because I didn't set it heading one properly before, and this is what has happened. And as you can see, this can happen sometimes that if you don't set this text as heading one, for example, before applying the template, it won't work went like automatically when you apply the template to the document. What you would have to do then is just you have to select the text and then click on heading one again for it to be updated as your template. Now let's say you would like to add it Your template again. All you have to do is click on file, click on open, click on browse and then navigate to your template. In this case, the template is in documents and then custom office templates. Then I double click on it. Then I have it. Then I have to select the heading that I would like to change and then right click on it and then modify it. Then I can modify it to whatever I would like. Let's say I would like to bring it back to times New Roman. Then I click. OK, then I click on File the night Click on Safe there. It has been safe. Now, after we updated the template in order to apply it to the document, what we would have to do is we have to close the document again. Since it's already attached to the other template, we have to close it again. Then we have to open it again by clicking when browse and then navigating to it. And then we would have to do the same steps again by clicking on file options. Adan's templates go, and then we have to choose the template to attach. Then we have to navigate to it. Then I can double click and then I click on automatically update in the night. Click on OK and then it has been updated. Now. This one there wasn't updated because, as I said before, it's not selected to the proper heading. But we can manually do it by selecting the text and then clicking on heading one. And then it would be updated. But in this case, it wasn't updated because the heading one in the template is already set. The times New Roman and 2 24 And it was already like that before even setting the template . 4. Nonprinting characters and spacing: Now let's say you have this document and you would like to check the non printing characters to check the non printing characters. What you have to do is you have to click on this button here, which is inside the paragraph Ribbon group. The shortcut for it is control Star. You click on it, and then you can see all the non printing characters. Non printing characters are characters that are usually hidden, but they they are there when you press the key on the keyboard, like, for example, if you press enter, the enter is represented by this character. The space is represented by a dot, so if you click, enter, enter, enter, you can see all these character. And then, if you remove this character here, you removed an enter. And then if you click space, all these dots will be displayed. Now, this is a good thing to have when you're editing a long document that has a lot off formatting and a lot of spaces, and you would like to understand from where these spaces are coming from, and from where these, like the spacing between the paragraph is coming from. By checking this character on the dots to understand about the distribution of the document and why it looks like that and how you can make it better. And to remove these non printing characters or you have to do is click again on the same bottom, and then they will disappear. 5. Save types and recovering lost changes: If you'd like to save your document as another type than the doc ex, another type that can be opened by another program. What you have to do, you have to click on file. Then you have to click and save us, because if you click on save it, would it would normally save what? What you changed on your your document with the same file type, the same file location and everything would be the same. But if you click on save hours and then you click on browse, you would have the option to choose a different type to save to. Let's say we would like to save our document in PdF so that we can send it to someone without them being able to edit it. Like, for example, when you have a contract and you write it with Microsoft Word and you would like to send it as a PdF. So you click on the drop down list in the Save US type, and then you choose pdf. Then you present safe. In this case, we already have a file called History. The PdF. So we click on yes, toe overwrite it, and then we would have a preview off the pdf that has been created, and there it is. And then we can send it by email to someone else. No, let's talk about the unfortunate case off when Microsoft Word crashes. While we are editing what we can do to try to avoid this as much as possible, try to avoid to lose changes as much as possible. We click on file, we click on options, and then we would have this dialog box. We have to click unsafe. And then we have this option here that says, Save auto recover information every a specific amount off minutes. In our case, we have to set it to one minute, which is the minimum. And it's because every one minute Microsoft word now will automatically save our file so that we can fetch it engaged. It crashes. Another feature is under a directly and it's to keep the last auto recovered version. If I close without saving, this is important because let's say you create a new document and then you close it without saving. This feature will let you recover this document as you never lost it, and this is very important because we all need it when Microsoft Word crashes or when by mistake, we close the document without saving and I will show you how it works. So then we click on OK when we make the changes, let's create a new document by clicking on file and then clicking on blank document so that we create a blank new document. Now let's based the text that we have in this document in the new documents. So we based it. Then we maximize the windows so that we can see better. And then we click on X to close the document, and then we click on Don't save. As you can see, the document wasn't saved, and in a way, we lost it. But thanks to this feature, we didn't lose it. All we have to do is click on file, click on open, click on the button at the bottom of the screen, which says, Recover unsafe documents. It will open a dialogue that contains all the documents that are unsaved in order to see them better right, click somewhere anywhere and then click on soared by navigator sword by and then datemodified click on datemodified and then you can see them ordered by like from the furthest created to the last one created here. We can see that this is the last one that was created. We click on it and then we click on open and then we have it. Now it's important to save it so that we don't lose it again. So we click on Save Us and then we have this dialog box. We choose where we would like to save it. And then we can give it the name that we want, the type that we want. And then we click on Save. And then we recovered our document using the author recover feature. 6. The benefits of Views: There are seven ways to view a document and Microsoft Word. What you need to do is you have to click on the view tub. Then you would have all these views that you could choose from. Now the one that is selected by default is the print layout, which is a layout to show you how the document would look like once you print it. Another way to look at this document is by clicking on read mode and read more. This beneficial in case all you want to do is read the document, go through it and see what are the changes that you did and how it looks like. So all you have to do is click on re read mode and then you can see it, and you can navigate through it in order to navigate through it. All you have to do is either click on the arrow to the right so that you navigate to the right or the arrow to the left that you navigate to the left and in order to exit this mood , what you have to do is either press on escape or click on view. And then at the document, and then you would go back to the print layout. You can also see it in the Web layout. In case you would like to see how it would look like on the Web, you can see it as an outline. You can see it as all these views that you have now to exit the outline view, click you click unclos outline view, and then you're back to normal. Now let's click on view now if you would like to see your document as two copies off the same document so that you can compare the formatting along the document and the size of the images, if all of them are the same, if the phone size is the same for everything, you click on Split. And then, as you can see, you have two copies of the same exact document. And all the changes that you make either on the upper screen or the lower screen would be applied to the same document at the same time. So you can if you scroll down on the upper screen, it would scroll down on the first copy of the document. And if you scroll down on the lower screen, it would scroll down on the second copy off the same document like this, you can compare the phone sizes around the document. You could also compare, for example, the size of the pictures. If they are the same, if they are matching, you can also compare the fun styling and everything that's related to formatting your documents so that it looks the same. In order to exit this mood, all you have to do is click on a remove split and then you're back to normal with all your changes displayed on this document. 7. Useful Shortcuts part 1: in order to swiftly move through your document when it comes to navigating through it or to selecting text or to just create a new document. All you have to do is remember these helpful shortcuts. First shortcut would be control. And now control end. What it does is that it would create a new document. So control and and as you can see, I created a new blank document that I can start working on. Another thing that I can do is control and store the control star. That's not the within this document, because there is no text in this document. So let me close it. If I click now, control store. As you can see, I am seeing all the non printing characters than control star again. Now I don't see them anymore. Another thing that you could do is control s control. S is just to save your document, as is without the safe house option. And the control is to open a document. So when you click on control oh, it will directly navigate you to the open tub. Now let's say we would like to navigate through the document if I press on control and then the left arrow. As you can see, it jumps one word backwards. Now, if I press control and the right arrow, it will jump one word to the right, and if I press control upwards, it will jump one paragraph upward. And if I press control downwards, it would jump one paragraph downwards. Now, if I press the home button, it would take me to the beginning off the line. And if I press the end button, it would take me to the end off the line, which is very useful when typing really quickly, and you would like to navigate through your document. You also have the control home button, which takes you to the beginning off the document and the control and the button, which takes you to the end of the document. Now, if you press page up, it would take you one page up, and if you press page down, it would take you one page down. If you know press shift and left arrow, it would move one character at a time to the left. Now, if you press shift and the right arrow, it would take you one character to the right No. If you press shift an upper arrow, it would take you from where the insertion point waas one line above to where the insertion point meets the previous Intron insertion point. And if you press shift lower arrow, it would take you one line downwards to where the insertion point would meet the upper insertion point. If you press shift, then home. It would take you to the beginning off the line by selecting all the text that was found between the insertion point and the beginning off the line. Now let's say the insertion point is here. Next to the are for a press shift, then end. It would select all the text that was found between the insertion point and the end of the line. And, of course, if you press control A, it would select everything within the document, whether it's text, image, everything and that's how you can easily navigate through the document and select text within the document by just simply using the keyboard 8. Adding a date & time to reports: say you have a daily report and you would like to add the date and time to it. And also you would like that this date and time is updated on a daily basis. Since whenever you want to submit your daily report, you would have to update the date so that it's matching the current day off the day when you're writing the report. What you can do is either first of all, you have to create the report, so you can either create one from the beginning or you can open one that you already created before. In my case, I would open one that I already created by clicking on file from then on open and then on brows. Then I choose the report and then I click on open. Then I have my report opened. Now let's say I went at the date and time next to the text here that says date. So I put my insertion point next to date so that the date and time is inserted here. Then I click on the insert tub and then I clicked on a date and time. Now I have the date and time dialog box in this form here, I can choose from order available four months that are present. I can, for example, choose the format off month, day, year or, for example, month, day, year, hour and minute, for example. But let's say I don't live in the United States, but I live in Europe, so I would like the formatting to be different. So I click on the language and then I have Germany and German. Since I live in Germany, it would make more sense for me to choose German and Germany when I click on it. The dates for months have changed. Now it's two European format. So now I have the day, the month and the year, and I have known a stock, which is Thursday but in German. So for our case, I would choose the day, month, year, hour, minute, 2nd 4 month so that we can see the seconds difference and how the date is being updated. So I click on this four month, then, in order for the day to be automatically updated. It's very important to check this check box here, and this would mean that whenever you open the document the day it will be automatically updated to the date and time when the document has been opened. So we check this check box and then we click on OK, now we have the date and time. The date and time here is 00 22 30. That's 30 seconds. 22 minutes and it 00 for the hours. Now let's say I click and save, which is the I can hear, or or it has a short cut for control. See, when I click on it, it will just normally save the document. Then I close it. Then I would open the document again by clicking on file and then clicking on open, then on brows. And then I choose the report and then I click on open. Then, as you can see, the date and time has been updated before. It was 22 30 I think. But now it's 23 06 The date and time has been updated when the document was opened. Now let's say you started writing your report at 10. 30 in the morning and then you finished writing it at 11 a.m. No. When you started writing your report, it was 10 30 Then when you finished, it was 11 a.m. That's 30 minutes difference. Maybe you would like to display on the report the time when you finished writing the report and not when you open the report to start writing on it. So in order to do that, but you have to do, you have to right click on the date that you have so anywhere on the date You're right, Click. Then you click on Update Field. Once you click on Update Field, the field will be automatically updated to match the current date and time. Then you would have an updated time for when you finished the report. Another thing that you can do to configure the date and time you can right click on it and then you click on Edit Field, and then you would have all the field names that you can choose from for this field to be. And also you can choose all these date four months. So, for example, you would like to change the date four month so you could do that here and when you click on preserve for matting during updates. That means that if the date or the field had a specific phone styling or a specific style when its updated. It would still have this phone style and these styles. And for example, if you change it to another field name, let's say you choose less numb. It will change the field so it won't be a date anymore. That's why it's better if you wanted to be a date, to leave it as it is and choose time so that it stays a date in time and then you choose the format that you would like. And then, in case you wanted to preserve the formatting, you would keep this check box checked. Then when you're finished, you click on OK and then you would have a date and time. 9. Working with symbols and special characters: you would like to add some symbols and some special characters to your document, but you would need to do. You would need to click on the insert Riven top, and then you would need to navigate to the Symbols Ribbon group, and then you click on Symbol. Here you would see a list of the most used symbols by you, and in case you haven't used any symbols yet, what you would see is a random list off symbols. So you click on more symbols, and then you would have a whole list of symbols that you can choose from, So all you need to do is scroll down. We're up to choose from the different symbols. Now, let's say I would like to add an arrow that points to the right here, next to the history of spice. What I need to do. I need to insert my insertion point here by clicking, and then let's say I remove the is and then I go to the Symbols dialog box. I click on the arrow and then I click on insert, and as you can see, the arrow has been inserted. Another thing that you can do with the symbols dialog box. Let's say you would like to change the funds you can click on front, and then you can choose any fun that you would like. But keep in mind that not all symbols are available in all phones. So, for example, I could choose to Ariel. But then, when I choose to Ariel and I navigate through the phones, as you can see, more funds will be available. As you can see. For example, I can see Arabic. I can see other kinds of special characters. I can see a character like this. I can see the heart. I can see characters that I couldn't see before. And even if you would like to navigate through those symbols what you would need to do, you will have to navigate to this subset here. And a subset is actually let's say you have a list off symbols. In this case, the subset is like a sub list of those symbols, So the list the main list, would be divided in many subset that you can navigate through easily. All you have to do is click on this drop down menu and then choose for example, you would like to add arrows, you click on arrows and then you would have them if you click on the drop down menu and then you have, for example, box throwing. So if you would like Toa draw a box, you can click on the drop down menu you can insert, for example, a currency. Let's say you're writing a report that has a lot off foreign currencies in euro and pound, and you don't have this currency on your keyboard, so this dialog box would come in handy. Let's say I would like to add here in this paragraph, and the prices in Europe vary between on average 500 euros and 700 euros. But since I don't have the euro symbol on my keyboard, what I would do I would insert my insertion point after the 500 then I would click on the Symbol Dialog box out click on the euro sign than I would click on insert, and as you can see it has been inserted. Then I click next to the 700 and then I click on the You're a sign that I click on insert. As you can see, it has been inserted. Now let's say you would like to change the character formatting off this symbol what you would do. You would close this symbol dialog box. Then you would select the currency. Then you would navigate to the home ribbon tab. Then, for example, you can change it two times new Roman, which changed the symbol here. Then you can even change the size by clicking on 24. Or you can change the front formatting. Let's say you wanted board. It wanted tight. Alec, you wanted underlined. It would be changed. These character for matting would be covered in the next sections. Now, as you can see, we were ableto added the front of the currency, and that is how you can add symbols to your document. Now let's say you would like to add some special characters. All you have to do is again go to the insert Riven Tab to the Symbols Ribbon group. You click on symbol. You click on more symbols than you have here in this section. Special characters, so you click on it. Then you have all these characters that you can choose from. For example, you would like to have the copyright special character and you have it here and it's this one, and you even have the shortcut. In case you would like to add it quickly, and you would like to add some copyrighted material to your document, you can even add the paragraph special characters. It won't actually create a new paragraph, but for visual purposes, it could tell you that here you're supposed to add the paragraph. So, for example, let's say I would like to separate these two sentences, but not now later. So what I would do? I would insert this paragraph symbol by clicking on, insert the neck, click on close, and then here I would have this paragraph symbol so that later, when I'm looking at this document, I would notice that this is not a hidden symbol. It's not a non formatting character. It is actually a symbol that has been added by me. And so I will actually know that I have to add a paragraph here, and you can even tell the difference when you click on home and you click on shown on formatting character. When you click on it, you would see the non formatting character. But then, once you click on it again, all of them would disappear. But this one that you added. So this is a good idea. If you would like to remember later about the paragraph spacing or the line spacing, you can also insert spaces of different length. If you would like what you have to do, you would have the click anywhere to put your insertion point. Then you click on Insert the nuclear Con symbol. Then you click on more symbols, special characters. Then you have these three different spaces that you can choose from. The 1st 1 is the longest one, and that when we click insert as you can see, it is the longest space. When you click on E N Space and you click on insert, it is a bit shorter, and when you click on 1/4 off AM space and click insert, you can see that it is the shortest one. You can also assign a shortcut for these special characters. For example, the M space or the Court three M space. Let's say you need that in your document, and you need to use it very frequently what you would do. You would click on it and then you with click on short cut key, then in the press new shortcut key. Or you have to do express the shortcut key that you would like to assign it to. Let's say it's control one, as you can see, it, is displayed now in this text box, and then you click on a sign in the nuclear can close and you can see that it has been assigned the control one. Now, whenever you press and control one, it would display 1/4 of any M space. And if you would like to remove this shortcut, you would have to click again on this special character play can shortcut key, click on the current key and then click on remove. Click on close and the shortcut key would be removed. 10. The uses of hyperlinks: Let's say you would like to add a hyperlink to your document. Hyperlink is a link that redirects toe, for example, another document, another place within the same document. It could also opened the email application so that you can send an email to a contact it can link to another weapons. So the benefits of having a hyperlink within a document would be to create a link to other places that could be beneficial to your document. For example, in this case, we scroll down to the bottom of the document. We said the insertion point here. Then we would write. If you would like to know more about some spices, click here. Then we have to select the click. Here we have to navigate to the insert ribbon top, then to the links driven group Click on Link, for example. We can choose existing file or webpage so we can link it to an existing file, an existing document or file any file. It could be a Pdf could be anything, or we can link it to a place in this document. For example, now, whenever someone with click on click here, they could be redirected to either the top of the document. The bookmarks, the headings could be the long history of spices, spices in the Middle Ages, anything from the options available here. Also, it could create a new document. We could also given into the new document, say, where we want it to be saved and even said the option, whether we would like to add it the document as soon as we click on Click Here or we would like to edit it later. When we are done, we can also click on email address, and then we can enter the email address of the user. For example, a s. D. S. D at hotmail dot com And then the subject would be, Please read this. Then we press okay, and then when we press, OK, now, whenever we click on the hyperlink, the male application would open. And then we could send an email to this email, and the subject would automatically be Please read this now. In this case, let's click on existing file. Let's select descriptions dot doc X So we click on OK, no, you have click here. So in order to open this hyperlink what you would need to do is to present control and then click on the left click, and then this document would open, which would be a description off some spices. Now, let's close this document if you hover over the hyperlink, What you would see is the location off the document that you have chosen. Now let's say you would like to change the screen tip what you would do, you would select the hyperlink, then you right click on it. You click on edit hyperlink. Then you click on screen tip, for example. You can write to navigate, do a description, then you press on. Okay, then you click on. OK, Now, when you hover the mouse over this hyperlink, you would see the text that you have entered and it is to navigate to a description. Now, this is very beneficial, because that way you could work with several documents just by linking them using a hyperlink 11. The benefit of the clipboard: Let's say you would like to copy some text from different lines and then manipulate them the way that you would like. So, for example, you would like to copy this line on let's say, this line and this line, then be able to place them the way that you would like and insert the line spacing that you would like. For example, between one sentence and another. You would like to line breaks between another sentence and one after it. You would like one line break. So in order to do that, there's a very efficient way in Microsoft Word What you would do. First you have to hover to the clipboard ribbon group. Then you have to click on the clipboard option. Then you would have the clipboard. Next step would be to copy the sentences that you would like to use. So, for example, you would like this sentence so you would select it. Then you would click on control. See, you would see it here. Then let's say you would like this sentence. You have to select it and then click on control. See then this sentence control. See this sentence control, see And let's say we would like a swell the first line off each paragraph. So this one control, see this line control. See this Lion control, See? And then this line here control, See? So now we have all these lines and the lines that we chose. So what we do, we navigate where we would like to answer them. So let's double click here to insert the insertion point here. Now we have on the clipboard all the items that we copied. The thing about the clipboard is that it's where the items are stored when you copy them. And in this case and Microsoft word, the clipboard can store up to 24 items. So that means that the 25th item that you copy will be inserted in the clipboard. But the first item that you enters will be deleted, and the clipboard doesn't work in Microsoft's office unless you have it opened. And then once you open it, whenever you copy something, it will be displayed here in the clipboard. So let's say here we would like to add the first sentence that we copied in the first sentence that we copied was how spices shaped history. So we would like to paste it here. So we navigate the mouse here and then we click on this. Then we have it done. For example, we would lie to have one to line breaks. Then we would like to add the next sentence that we copied. So we click on it in the clipboard. Here we have it. Now we're insert two lines spaces. Then we click on spices in the Middle Ages than two lights line spaces. Then we click on spices in you Zealand. Now we have these four that we copied. Now let's say we would like to add for each one of them the first sentence that we copied. So this sentence belonged to this Heather. So we press on enter, then we click on it. We have it, Click here. Then we click on Enter, Enter again. Then we click on the clipboard. Then we have it and so on. So this is how you can use the clipboard toe, actually shape your document in an easier way, and to be able to take a text from several places and then combine them together and then manipulate them the way that you would like and Let's say you are done using the clipboard What you could do. You could click on Clear old and they would all be deleted. Or let's say you would like to delete one item at a time. You would click on the drop down menu that's right next to the item. You click on it and then you click on delete and it will be deleted because also, of course, based all of the items that you copied by clicking on paste all, and this is the result that you would get when you click. What would happen is that it would start by the 1st 1 that you added up until the last sentence that you added how spices shaped history was the 1st 1 Migration has had a profound was the last one, and that was the benefit of the clipboard. 12. Formats and pasting: Now let's say you would like to manipulate how you based a certain text and Microsoft Word . We have different options when it comes to basting it text, for example. Let's say we would like to copy the long history of spices and based it at the end of the document. So what we have to do, we have to select the text. Then we do control, see to copy, and then we insert the insertion point at the end of the document. Then we right click on the mouth here. As you can see, we have based options. We have four paste options. First option would be to keep the text only, which means that it would strip the text from the fermenting that it has, and it would only keep the text. In this case, the long history of spices had the bold found with a certain size and a certain type. But when you click on, keep text only as you can see, it only kept the text and it's stripped it away from its for mounting. Now, when I press on enter and I right click again, I have another option, which is to baste it as a picture. Let's say I pasted it as a picture. Now I could manipulate this text as if it was a picture that I added to my document. So as you can see now, I can resize it. I can flip it. I can rotate it. I can do with it whatever I want. Because now it became a picture. Another way to paste this text would be to right click again and to merge the formatting. Now, if I'm urged the formatting, what would happen is that it would merge the original formatting with the destination for mounting. So in this case, when I click on merge formatting, it would keep the bold. It would keep the fund, but it took the size off everything that was already there. As you can see, the sizes 12 to fund this times new Roman same thing happened to the one that I just pasted . And the last option would be as a pasting option toe. Keep the source for mounting. Now, if you keep the source for mounting, what happens is that it kept the original source formatting and it also kept it as the heather. So now if I click on Control F and I come to headings. I can see it here as a heather because it kept the source for mounting. But as you can see, the other three were not taken as a heading. Only this one, because I kept the source for money. Another benefit of that is, let's say you would like to copy a text from the Internet, so let's navigate to the Internet. Let's say I would like to take a certain spice or herb and added to my document I would select this text here, for example, I press and control. See, Then I would navigate to my document. And if I paste it normally by pressing on control V, as you can see, it doesn't fit my document. And the styling is different. Now let's say, for example, the paragraph before it had a fun type off Algerian. Okay, now let's remove these because we don't need them anymore. So this is what would happen. And in this line here, this is what would happen in case we normally based the text that we copied. Now let's say we would like the text that we copied to be similar to the to the tax that we already have, what we would do. We have to for the insertion point here, then we have to present enter. As you can see, the front here is still Algerian where the size of 12. So we right click here and then, as you can notice when you copy text from the Web, you don't have the option to paste it as an image. But if we choose to merge the formatting, as you can see, the formatting has been merged by using the source formatting and the destination for months. So the fund on the text became Algerian with a 12 as a phone sized, but the color stayed the same as the original and another option that we could use in this case. Let's say we would like to manipulate the fund freely on our own. We can just right click and click on keep the text only so that then it would be using the destination for March thing only. So as you can see, we have three pasting options. First option would be to keep the source formatting. Second option would be to merge the formatting by using the source and the destination formatting, and the third option would be to keep the text only and use the destination for nothing. So that's how you can use the different basting options. 13. Finding, replacing, navigating, and wildcards: Let's say you would like to find a specific text in your document. Let's say you would like to find the word spices in your document. What you would do, you would have to present control F. And as you can see, the navigation pane would open. And then you would have to type spices regardless of the case off this world. And the case would mean if its upper case or lower case. And here the S is lower case. But still Microsoft Word has found spices with a capital s because here the case doesn't matter. So as you can see, it was able to find all the sentences that contain the word spices. And it was able to highlight that another thing that you could do it. Click on the drop down here and then click on advanced. Fine. Here you would have the advanced find dialog box. Let's say you don't only want to find the spices specifically, but you want to add more options to it, so you would click on more, and then you would have all these options here that you could choose from to manipulate your search result. So let's say you would like it to match the case. So by matching the case, it would mean that Microsoft word would only look for the word spices. Where s is a capital s so it won't like? Even if you're document has the word spices with the lower case, as it won't find it, it won't give it back in the search result. Another thing that you could do, you could find whole words only. So let's say you have spices that's part off another word, or you have, for example, out for advisement. Advertisement is a whole world. But let's say you would like to only look for the word up, you know, and you don't want it to be part of any other words. So you just want up only So you want to see if someone, um, abbreviated the word advertisement and to add and you want to change that? So what you have to do? You have to click on this jack box here so that you only find words that are completely just ab They are not part off another word. They are not part of anything. They they are just a whole word. And you can do the same in the replace dialog box. You can, for example, look for spices and let it match the case. So all the spices where s is the capital s would be replaced by a word off your choice. So let's say you would like to replace all the spices that have a capital s with spices with lower case s. And then if you click on find next, What would happen is that you would find the next word that matches your search. And if you can't replace, your word would be replaced. And as soon as you clicked on replace it has navigated you to the next result in the search . And if you click on replace all all the words would be replaced and it would tell you how many words have been replaced. And it would ask you if you would like to continue the search from the beginning, because here in our case, it didn't start the search from the beginning. It started the search from the word that was here. So we click on the S. And then, as you can see, it found five more replacements when it started from the beginning then we click on OK. Another thing that you can manipulate in the fine and replace ballot box would be the use off wild cards. Now let's say you check the check box to use wild cards. Let's say you're looking for a certain pattern. Let's say you have in your document somewhere around your document the words saying Sang Song sung, and you would like to find them, all of them within your document. What you would need to do is to use wild cards. So when you click on the check box to use wild cards, but you would need to do is write s interrogations, Mark N. G. And in this case, the interrogations mark would be the wild card, and it would be replaced by any character. So in our case, when it sink, the interrogation mark would be replaced by an eye. When it's saying the interrogations mark will be replaced by an A and that's the use off wild cards. Let's see how it would work. Let's click on find next. We found the using, and as you can see, the sing is matching the surge that we're looking for now find next, same thing for single My next for saying find next song by next some. The thing about wild cards is as you saw, it didn't match the word sing with the capitalists. And that's because in wild cards the cases have too much. So in order to find the sing with a capital s, what we would have to do is to change the ass to an upper case in the search criteria and then click on find next. It won't find it because it searched the whole document. So we have to click on OK, then we have to place the insertion point at the beginning of the document and then we click on find next. And then we would be able to find that the reason why I didn't find anything before when we clicked on find next is because finding next means that it would find the next text that matches the search criteria. You have many of other ways that you can use wild cards, and in case you would like to see more, what are the options for wild cards? You can click on special in the fine and replace dialog box, and then you can see that you have all these options to choose from as you saw the interrogations mark and be replaced by any character. You have the star that can be zero or more characters. So the interrogation markets just one character that could be any character and the star could be zero or many characters. It could be a whole string. It could be nothing. And that's how you could deal with wild cards when it comes to find and replace. Another thing that you can also use would be the Goto. Let's say you would like to navigate to a certain page number or a certain section or a certain comment or even a certain heading. Let's say you would like to move to a certain heading, For example, you could Let's see. Right now we are at this heading. We would like to move one heading before that. What we would do, we could we could insert in the text box minus one, and then we will click on Go to and as you saw, it takes us one heading before go to again, one heading before and then if we change the text to a plus one and then we click on, Go to. We would go one heading after then go to one heading after and that's how you can use the find and replace and go toe dialog box to first of all, navigate through your documents again to find a certain word that you're looking for within your document. And third, to replace the certain word that you're looking for in another desires world. 14. Useful shortcuts Part II: Let's talk about some useful shortcuts that could help you make your work go much faster. Our first shortcut would be the control backspace. Let's say you would like to delete one word to the back at the time. So, first of all, you have to insert the insertion point where you would like to delete, Let's say here and then once you press control backspace, the word to the back of the insertion point would be deleted. Then, if you do it again and again and again everywhere that's on the left off, the insertion point would be deleted now to bring them back. All you have to do is controls that controls that controls that than controls that which represents the undo button toe undo in action that you actually did. And if you'd like to remove them again, but you would press is control. Why? Because control. Why means that you would redo in action that you have undone so control? Why control? Why would redo what you have undone and controls that controls that controls that would undo what you have done. Another thing that you could do. Let's say you would like to delete all the words that are on the right of the insertion point, you would have to press in control and delete. And as you can see, the words that are after the insertion point are being deleted. And now I'm gonna bring them back by the Control Z. If you'd like to open the find in the navigation pane, but you would have to do is present control F and you have the find in the navigation pane . Let's say you would like to open the go to dialogue box, but you have to do is press in control and G and you have to go to their love books, which is at the same time the replace and defined by a log books. Let's say you would like to open directly the replace dialog box what you have to do. His press on control H and, as you can see in a directly opens to the replay style of books. Now let's say you would like to copy it text and pasted somewhere else. It would be control see, and then control V, and the tax would be basted. Now let's say you would like that the text is not only copied, but also when you copy it, it would disappear from here from the place you copy that from and then it would be pasted somewhere else. But you would have to do. You would have to select your text President Control X, which means to cut the text from where it is, and then you would be able to paste it anywhere else that you would like and you would be able to paste it several times and not just one time. And one last thing that I would like to teach you is the control OK, which is used to insert an Ieper link. So when you press in control K, it would open the insert I parodying dialogue box, which is something that we covered in the previous lesson. So when you press and control K, here's the dialog box to insert a hyperlink, and you could use that to insert a link to something else. As I described in my previous lesson, 15. Character formatting and Format painter: Let's say you would like to have some characters standing out in Microsoft Word that looks different from other characters now in Microsoft. Word off course, as we already discussed, you have the phone styles. The phone styles are usually pre defined. They have their own styling, their own phone, their own sizes, their own colors. And they are beneficial because, as you so before, if we choose the sentence to have a heading one, it would help When we go to control F, and then we look at the headings and we can see that it would be there to navigate through the document. Now let's say we don't want a phone style, but instead we just want to for a month, specific character or a specific sentence. Let's say I would like, but the word spies here stands out in the sentence by making it board. What I could do is control be, and that would actually make it bold. Or I can click in the fun driven group on the bold button. Otherwise I can also make it italics. So if I click on italic, it would become italic and bold at the same time, and I can also underline it by clicking on underline. And as you can see, it has been underlined, and also it it's like standing out when it comes to the paragraph. Reason now to remove the formatting that we just did. We can just re click on the Underline button for Press on control you and to remove the italic we present control I or repressed on the button again. And to remove the bold with President Control be, let's say we would like this word to have a specific color that also makes it stand out in the paragraph that arisen. So, as you can see, the color of the paragraph is block. Now I navigate the mouse to the phone turban group, and I click on the fund color here. Now the front is read off course. I can see like the word again. Click on the drop down menu here, and she was any other color that I would like and then it would be applied to the character . I can also resize the character by clicking on the drop down menu off the phone size and then choosing a different size. Or I can simply click on this button here to increase the size, and I can click on this button here right next to it to decrease the size I can also create . In effect to this character, while I have to do is click on this button here that says text effects and topography, I click on it. Then I have a list off preset effects that I can choose from. I can choose, for example, this this one. And as you can see, the spice word has been changed. I can also choose how I wanted to be outlined, with which color I can use, the shadow that I would like the reflection, the glow, anything from this list. And also, I can even create my own blow by hovering over the globe and choosing CLO options and then editing the options as I would like. And this would work to everything in this list, like the outline, the shadow, the reflection, the number styles, they all have either a preset list or something that you can create on your own. Now let's say this word the spice. We would like it to be a found off aerial black, and we would like it to be size 14 and we would like it to be read. Let's say we like the former thing that we have here, and we would like to apply it on other words. Let's say I would like to apply it on flavors, but I have to Do I have to select the word? Then I can click on the button here that says, Repeat front formatting. This bottom would repeat the last used phone formatting on the word that you have selected . So when you click on it, it would repeat the funds for man thing that was used before. No, let's say we don't like what happened, but we can do we select the word that we would like to take the front formatting. From then we click on format Painter, and this is found in the clipboard driven group, and it has a short cut as well, which is control, shift see and control Shift V. Now, in this case, I can click on the format painter. Now the for my painter copied this format from this word, and now, as you can see, there's a brush next to the insertion point. Now I have to select the word toe, which I would like to apply the character formatting. So now I select the world flavors, and as soon as I let go off the mouse, the formatting would change. And as you can see, the formatting off the word spice has been copied into the world flavors. 16. Find and replace font formatting: another way to manipulate the formatting would be by the find and replace dialogue books. Now let's press in control age toe open the find the replace dialog box. Let's click on find Let's say we would like to find the word spice, But this time we would like to find the one that has only this character formatting, which is red, Aerial, black and 14. What we have to do is in the fine dialog box we click on more, then we have the option to click on format and then on fund. Then in our case, we're looking for aerial black. We're looking for read and we're looking for Born on 14. Then we kick on. Okay, check again If this one is born. Okay, this one is not born. Let's fix that. We say regular that we click on OK, it's red, not italic, not bold. And it has to be aerial black. So kick in. Okay, now, when we click on find next, we would find only this word as you saw. Spices here has not been selected. And if I click on find next, it won't find anything because the only character that has this phoned is this one. And that's how you can, for example, look for characters and words that you formatted, and you would like to specifically find them. Another thing that you could do would be to replace the front from the replace dialog box. Let's say you click on replace. As you see, the fund that we added before is still there. So when I click on find next, I would still find this word. But I'd like to do is to replace the front off this word with another found. But I need to do is in the replace with textbooks. I have to leave it empty because in this case we don't want to replace the word. But we just want to replace the formatting now when what we need to do, first of all, is to click on the replace with textbooks. Because if we don't click here in this text books and we let the insertion point being this textbooks, when we click on for months and we change the phone, the front will be changed in the find what search criteria, rather than the replace with criteria. So in this case, the front has already said. And this is what we would like. So we have to click on the replace with textbooks to put the insertion point there. Now we click on Format Weekly Confront. Let's say we would like it to be replaced by times New Roman. We would like it to be bold. We would like it to be 12. We would like it to be read. We would like it to be all caps, so all uppercase we would like it to have an underline. Let's say we would like it to have this one. Now we click on OK, and as you can see, we're looking for the word spice with this front, and we're replacing it with no words since nothing was entered in this text box. But we're replacing it with this format and this fund. Now when we click on replace, it says that it finished searching the document because it's the only word that had this phone in this document. Now we click on OK, and as you can see, the fund has been replaced with the one that we said here and that's how you can use the find and replace dialog box to find specific characters with specific phones or to replace funds off specific characters toe other desired funds 17. Tab stops and table of contents: Now let's talk about the benefits of top stops. First of all, not everyone has the ruler here that that is activated. So what you need to do need to click on view. Then you have the ruler option here. It has to be checked so that you can see the ruler. No. Here in this document I have represented all the available top stops that could be drawn in Microsoft Word. Let's talk first about the left dump. So in the last tub, when you click and you put the insertion point here, you can see a tab within the router that it's set here. And now when you double click on it, you can see that it has been set to the position three, which is correct. And it has been given the alignment left. Now, when you click on OK, what you see is this text. And as this text describes, the left edge of the text aligns to the tub Stop. So the top stop is here, and when you have a text, the top stop would be on the left of the text. So let me explain. Let's say we have it like that. We have a sentence where the the line is at the beginning and we have a top stop that is set here as a left up. Now, when we press on top next to the character left, what would happen is that it would move all the way until the top stop is on its left. The same thing applies when we choose it up. Stop to be center. The alignment to be center. Now, when we come here and we put the insertion point here, we can see that it has a different top. Stop now when we double click on this Stop, stop. We can see that the alignment is set to center. That means that the top stop would be at the center off this text. As you can see, the top stop is directly at the center. So now if I press enter and our press stop, the top stop would still be at the center. Same thing applies to the right job. The top stop would be aligned to the right of the text. And when you double click on it, you can see that the alignment is to the right. Now you have this beneficial top stop, which is a dissimilar tub. This means that this stop stop would separate the integers by the decimal the dot Let's take a look. So if I press enter after the decimal top and I press the when I pressed up as you can see , my insertion point stopped directly under the decimal top. Now, when I write 100 I would like to separate it by a dot so that it's a decimal when I press on not and I continue typing as you can see, the integers continued after the top stop. So here the top stop only is for separating a decimal and the dot would be the one that's directly under the top stop. Another top stop that we could use would be the bar tab. Now, if we double click on the top stop right above the bar, we can see that it is a bar tab stop and after it we have it up Stop that is aligned to the left and before it we have a top stop. That is a line to the right, and this is how a bar tops up would work because the bar top stop is positioned at the and under three. As you can see, you have the bar now you need to separate and to align the tax before the bar and after the bar. That's why you would need these two top stops. You would need one that is a line to the right, and it's this one. So this stop stop would be aligned on the right of the text that is here. And this stop stop would be aligned on the left, off the text that is here so that you can separate text with the bar. So let's see how that works. So now if I press on enter and then I press on tub. As you can see, my insertion point is directly at the top stop that is set to be aligned on the right. Now when I write Peter, sorry Peter and I press on top. What would happen is that my insertion point now is on the left off the top stop. And now when I write, I won. That's how you can see that the text has been separated by a bar. Now let's say you would like to see how it works to create a top stop from scratch what you would need to do its first double click here so that we can start from scratch now, as you see when we write. Even if we pressed up, nothing would happen because there's no top stop. So what we need to do is we need to decide where we would like our top stop to be. Let's say we would like to have it taps stop. That would create a table of contents. What we need to do is first, we can double right click on the ruler. Let's say year on the five, because if you double click, sometimes it works. Sometimes if you double click a bit higher than it, it would open the page set up. So in our case, what we would like is that it always creates a top stop. So we have to hover the mouse here right under the five and double right click. You see that it creates a top, but the top stop position has not been registered because I think I was a bit lower than the five. But it's not a problem. We can see five, and it will set it on five and then we can choose the alignment to be. Let's say we want the top stop to be on the right of the text and we wanted to be dotted. So we click on OK, now we have the top stop on the five. Now here on the insertion point, let's write Chapter one and the page for Chapter one, Let's say, would start at 12. So, no, we would like this 12 to be t be separated from Chapter one by dots on. We would like this 12 to be somewhere here. What we need to do. We need to move the insertion point directly before the 12 and then we press on top. And as you can see, it has been moved right on the left off the top stop, and it has been separated from Chapter one by dots, and this is how you can design a table of contents. Let's say you would like to remove it up. Stop. All you have to do is inserted the insertion point where you would like to remove the top stop, Let's say here, then navigated the top stop and either double click on it or double right click on it and then you would have it. Then click on clear looking. Okay. And then it would be clear, Same thing if you but your insertion point here, then you double click on this insertion point. And as you can see, there are four tops and you would like to remove all the four top stops. But you would need to do is click on clear old click on OK, and all the top stops for these two lines would disappear, but not for the lines before. So for all the line after your insertion point, the top stops would disappear. But the lions, before your insertion point, the top stop would remain. Another way to remove top stops would be the click on the home tab than in the paragraph Ribbon group to click, click on more options, then on the tabs bottom. Then you see all these top stops you can click on clear old okay, And they would be clear. I will show you another example by opening this document here you have a table of content. And as you see, if I put my insertion point here, you can see that there is a top stop here that says right up. And this is how table of contents are created 18. Borders and Shading: Now let's say you would like to manipulate how your paragraph looks and how it is formatted . Let's say you have this paragraph here and you don't like how it looks, and you would like it to be a line to the right. Now, if you navigate the paragraph ribbon group, you can see that the alignment for this paragraph is set to the left. What you need to do, you need to insert your insertion point at the beginning of the paragraph, and then you click on a line right in the paragraph driven group. And then, as you can see, it has been a lying to the right. Now let's say you want to bring it back to the left, and then you would like that this paragraph, along with this paragraph, change the alignment together so you would need to select both of them. Then, let's say would like them to have the alignment center so you would click on the center alignment. And as you can see, they have been aligned to the center of the document, and this is how they would look like Now let's say you would like them to be aligned using the justify alignment. You would click on this button here, and, as you can see, it went to a justify alignment that justify alignment means that the distance on the left is the same as the distance on the right of the paragraph. As you may have noticed, it does make a difference because, as you see here, it is the same distance, and as you see here, it is the same distance. And if you scroll down, look at look at the paragraph here. It's not the same. You got all the other paragraphs that don't have to justify alignment. It's not the same, and I will show you how how it's different by selecting it again on giving it the left alignment. And as you can see, it's not the same anymore. Now let's say we would like to design how our paragraph looks or or a line, you know, like we can either sit like this whole paragraph or just one word in the paragraph or a line. But let's say we would like to see like, this whole paragraph, and that we would like to give it shading what we need to do. We need to navigate to this button here that's as shading need to click on the drop down menu. And let's say we would like to give it the color blue. Now, as you see it has been given the color blue. And let's say we would like to make it look like a box, so we would need to navigate to the borders. Now we need to click on the drop down menu and for it to look like a box we need to choose outside borders. Now, when we remove this election, as you see now, it looks like a box. Let's say we would like that this paragraph would have a shading off yellow chili ellos. Too bright. That's too, is maybe orange. Now let's go to the outside border and let's choose the top border. So as you can see that it has been now separated by line, let's do the same for the upper one. We need to go to the borders. We need to set no borders so that we remove or the borders. Then we click on the drop down menu again, and we choose the bottom border. And as you can see now, they have a bottom border. That's how they could be separated in case you would like two separate things just by a line off a border. And you can even out in this paragraph a border. Let's say top and bottom. All we need to do is click on bottom Border, and it would give it a bottom border. That way we could separate the upper paragraph and the lower paragraph by just an upper and a lower board border without having it as a box. Another thing that we could do. We could, but the insertion point within the line or paragraph that we would like to add it. We click on the Shader. We give it a shading color, then we kick on the border. Let's say we would like to edit our borders. We click on borders and shading. Then we would get this dialog box. Let's say we would like the box to be off shape, off away V shape, and then we would like it to be a box. But let's say we don't want it to be a box, or we have to do is click on the borders and they would disappear. So we click on this border and this border and all the other borders. That's how we remove the borders. If we want just one border at any side, we have to shoot. We have to click on this desired side. So if I click here, we would have a border here. Let's say we would like to click on all the borders to have, like, a box, a wavy box. We can even make it look three d. We can even give it a shadow. We can even just said it to a box. But then we click on OK, and as you can see, we have a box that is shaped as a wave and we have this titled within it. Another thing that you would need to know about shading and Borders is, let's say we have this paragraph and we give it the borders where we have all borders. And then we have this paragraph where we also do the same and we give it all borders. What would happen automatically by Microsoft Word is that it would combine the lower kind of let's say, borders with the upper borders so that both monographs are in the same border and in case you don't want them to be in the same board, they're All you have to do is president. Let's say we need to remove this. All we have to do is separate them by a line. So here they are not separated by line. We insert the insertion point at the beginning off this paragraph. Then we click on Enter. Let's click More enter so that we have it on the on one page because as you so before it was separated on two pages and we don't want that, so we put it on one page. Now we have the insertion point in this paragraph, and we insert borders to it. And as you can see, these two have not been combined because they are now separated by a line now, as I mentioned earlier. So if I put my insertion point here and I click on the drop down menu and I choose outside borders, it would still combine both of them in the same border. But they would still remain separated by the shade er's. But if you click on all borders, then you could have the first border separated from the second border by a line that would be in the middle between them. That could be beneficial when you're, for example, creating a table off several contents, and you would like them to be separated like that with Borders. 19. Bullet, Numbered and mutli leveled lists: Now let's say you would like to create a list in Microsoft Word. For example, let's say you have here how to make it a crime, Boyd it and you have that you need these ingredients. Let's say you would like to put them in the list. You have three different lists that you can choose from. 1st 1 would be the bullet list. So if you click on the bullet and the paragraph ribbon group, it would turn it into a bullet. And then, for example, let's say you press on enter. You are the new item, but you don't like that the item is part of the main list. What you would like to do in this case is to put it as a sub list off this element, which is 4/4 cops heavy cream. What you would need to do is press on top, and as you can see, the bullet point changed in form, and now you can write mix well, for example, and then when you press enter, it would still be part of that sub list. Now, when you press on top again, it would take it to another form of bullet points another tub still, and it would continuously going up. Now let's say we don't want it to be a bullet point, but rather we want it to be a normal list, which is a number of lists, so we click on it. Now we have a number of list. So now when we put the insertion point in front of cream and then press on, enter the list will be updated and it would be implemented by one. Now, let's say we would like to add three scoops off brown sugar. Then we would like to add something as a sub list to this item. We press on, enter, we press on top, and as you can see, the list will be updated accordingly. Then we right mix Well, then the same goes to this list when we pressed up and it changes the numbers. Now let's say we would like to have a multi level list. Now this list has been kind of like a part off list sub lists, a blessed sub list, and you cannot really modify. It cannot really be flexible in it. Another way to greater list would be by using as it's written here the multi level of list , and when you click on a multi level list, it would automatically open this dialogue and you can choose which style you would like your list to be created and you can choose any of those. Or you can define a new list style. Let's say you would like to define a new list. Let's call it example, and then you wanted to start it one. And now let's change the formatting off all the levels. First level would be this one. Let's say we want it to be times new Roman and 14 and bold, and we would like it to be using this style. Now let's change the formatting to the second level. Let's say we would like it to be aerial black. The second level would be the sub list off the list. Now let's say we would like it to be Aerial Black Fund. Let's say 12 and we would like it to be using 1st 2nd and third. Now let's change the third level, which is the sub list off the sub list. Let's give it a four month off Algerian, and let's set it to a phone size off 10 and let's give it the style off Big a big bebek. See? Then let's click on OK, now we have our custom list. This list has a phone style, as you can see here, off times New Roman 14 and bold. What we change doesn't affect the elements inside the list, but it effects the numbers off the list. As you see, we can even change them here from the phone riven group. Now let's say we insert the insertion point here, then we press on enter than when we press on top. We can see that it has first as a list style. And then if we press on top again, we have the A, which is Algerian phone style as a list style, and you can see it here in the Fonts Urban group. And that's how you can customize a multi level list. Now let's say you would like to do something even cooler with your list. Let's select the list and said it to be a bullet list so you have it here now as a bullet list, and you would like to change the shape of these bullets. But you can do you have to put your insertion point in the list. Then you would click on the drop down menu next to the bullet list. Then you click on Define New Bullet. Let's say you would like your bullets to be represented by a picture. You can even add a picture as a bullet point or you can even add symbol. Let's say you would like to other symbol. You would like to add a heart symbol because let's say you're sending a letter to your girlfriend, to your lover, to your friend, to anyone, and you would like to have a heart here, for example, you click on OK, then you would like to give it another phoned you click on fund. Let's say all that matters now since it's a heart is that you want it in red. So you click on the font color and you click on red. Then you would have a red heart. Then you kick one Okay. As you can see, the heart is red and then you click on OK, and now you have here a list off red hearts. Another thing that you can do is demote and promote items in the list, so for example, when you said the insertion point here in the present up means you demoted an item in the list or you increased then then in the list in order to promote the item again to where it waas, you would have to decrease then than, and in order to do that, you have to navigate the mouse to the paragraph Ribbon group. There's this button here that says Decrease in Dent, and when you click on it, it would promote the element again. And even if you click the button right next to it, you would increase then then and that would mean you would demoed item. And it was very the same as when you press the top button. 20. Paragraph and line Spacing: Let's talk about line spacing and paragraph spacing and how you can edit them to make your document look better. In this case, As you see, this is our paragraph. And here this blank space here is a line spacing. Now, in order to deal with that, what you could do, you could navigate to the tub, play out then here in the paragraph, spacing. You see that the before and after is set to automatic, and the before, in this case, is the line spacing. Here. The after is the line spacing here. Now, if you would like to add it, the paragraph spacing, you just have to put your insertion point within the paragraph, and then you can change the spacing. Here you can set the before to a certain point. Let's say we want it six points and then the after would be six point. Now you have to remember that when you put 12 points, 12 points would be equal to one line. So if you wanted to be double spaced, you would put 24 and then after you would put 24. And so here. Now, when you select the whole paragraph, you can see that there's two lines spaced here and two lines space here. That's because one line is 12 points, and that's how you can. I did the paragraph spacing. Now let's say you would like to fix the line spacing. It would have to go to home and then in paragraph, you have to click on the line in paragraph spacing, and here you can choose a number from the drop down list. 1.0 means that it's a spacing off one line, and in this case the one line would be the line that has the text. So that's why there is not much blank space around the text because the line is already felt by the text. But let's say we put 1.15. That means that it's one line 0.15 and that one line is filled by the text and the 10.15 would be an empty spacing. Let's say we choose 2.0 and 2.0 means double spacing, so if you put 2.0, that would mean that in this case we have one line, which is the line that contains the text, and the second line would be a blank line. It is more organized, and it's better practice when you space your paragraph and your lines by using the line spacing rather than using the enter. And also the line spacings that you are adding here would be part of the paragraph. So when you click and you feel like the whole paragraph, you can see that their spacing here and spacing here those are part off the formatting of the paragraph. So now if you click here, you cannot type anything. But let's say you have this paragraph that doesn't have any line spacing. Now when you press enter, enter and you click on show height. None formatting characters. You can see that there are spacings and you can click and you can write. And if you want to see like this paragraph, triple click on it. You can see that this is just the paragraph, but if you triple click here, you can see that this is the whole paragraph with the spacing. Another thing that you could do. Let's say you don't like that. There's a spacing before the paragraph. You could click on this drop down menu, and you could click on a remove space before paragraph, and now you don't have space before the paragraph anymore. And let's say you don't like the space after the paragraph. You can click on this button and then you click on Remove space after paragraph, and, as you can see, it has been removed. Now let's undo this so that we can still see what we have now. If you click on the drop down menu, you also have a more advanced option, and it's in the lines basing options Here you can choose if you want inundation to be on the left or on the right. You can choose how many points you won't before or after, and you can even edit the line spacing here. Let's say you want 1.5 lines. Like I explained here before, you want a double line you want, at least let's say 12 points. 12 points are equivalent one line you want, for example, exactly 12 points, which is equivalent one line as well and so on. That's how you can actually format and organize your paragraph and lines by using spacing 21. Tables 101: Let's say you would like to create a table table usually consist off rows and columns. Table is an excellent way to represent certain kinds of information. For example, when you have a lot of text and you would like to align them in two rows and columns, Table would make more sense because it would organize the text in a very meaningful way in a way that you can understand. Now. Let's say you would like to create a table from scratch. In this case, we have this document here where we have some text. First of all, we have to go to the end of the document here. Then we click on insert, then an insert. We have the tables ribbon group. We click on the table. We can either insert a quick table represented year in this area. Here, we can choose how many rows and columns we would like if we hover. The mouse downwards were choosing how many rows we would like. And if we're moving the mouse to the right, we're choosing how many columns we would like. Let's say we would make a table that is a five by five when we click we can see a table here that has five froze and five Collins, and that's how we can create a table from scratch now to add taxed to this table, all we have to do is place the insertion point in the cell that we would like to add it. In this case, the insertion point is automatically here. So let's write, for example, state. Then when we pressed up, it would automatically go to the next column. We write city, then when we pressed up store, location and so on. Or we can simply insert the insertion point at any cell that we would like to add it. We move the mouse, we find the cell that we would like to add it, we click on it, and then the insertion point would automatically be inside this specific cell or if you already have your text already there and you would like to convert it to a table. First of all, you have to make sure that the text is separated by a tab or by a comma, so that Microsoft word can know that. Okay, this is a column, and it will separate it accordingly when creating a table. In this case, as you can see this text here, it's separated by a tub from the next text and so on. So what we have to do? We have to select the text that we would like to turn into a table. Then we go to insert. Then we click on table. Then we have this option here that says Convert text to table. We click on it. Then we have this dialog box. This dialog box automatically found that we have four columns and it's true because states city store location and projected revenues. That's four Collins off course. We can increment the number of columns in case we would like to add empty columns and then fix them later. And it took 14 rose because this text is consisting of 14 rose 123 up to 14. Now the out ofit behavior means that we can either have a fixed column with that would be, for example, in this case, automatic, or we can set it to a specific number. Let's put it back to automatic, or we can make it out if it to the contents that are within the stable or we can make it off the fit to the window. And then here it says separate text at tubs because our text is your separated by a tab and not by a comma. Then when we click on OK, As you can see, Microsoft Word created a table for us from the text that we have now. Let's say we changed our mind and we don't want the stable anymore, and we would like it to go back to the text that it was before. All we have to do we have to set the insertion point. Somewhere inside the table, we navigate to the layout driven top. Then we click on convert to text. When we click on it, we would get this dialogue box and again we're telling it to separate the text with tabs just the way it was before. Then we click on OK, and as you can see, we got back the text that we had. And by the way, in case you would like to make sure that your text is separated by it up, what you have to do, you can click on the shore, hide non printing characters, and when you click on it you can see this arrow. This arrow represents it up on the keyboard, and this character here, as I explained before, represents an enter. Let's say you would like to draw your own table. What you have to do. You have to click on insert, then in the table bottom, you click on it, and then you have this option here that says the road table. When you click on it, you would have a pen that you could use to draw your table. Let's say you would like to draw a table from here to here. As soon as you let go of it, you would have a table here that was inserted. A stable won't have any rows or columns, and you can easily just dragon drop it somewhere else. Let's say you don't want to see the borders anymore. You don't want to see it in the document. You would click on the designer, been top. Then in the borders driven group. You click on Borders and then you click on No border and then it would disappear. But it would still be there, and in order to see it, what you could do, you would go to lay out. Then you would click on view grid lines than when you click on it. You would be able to see the table. You can drag it and put it anywhere you want on the document, and it would be a way to kind off control the page layout. Also, you can drag it again and put it where Iwas return the borders to it by clicking on outside borders, and you can make it now more as a useful table by clicking on layout, and you have here split cells. When you click on it, you can choose. For example, you want five columns and four rows. Then you click on OK, and here you have a table to move within a table. When you press on top, it would take you to the cell on the right, and when you press on shift tub, it would take you to the cell on the left. The lower arrow takes you one cell down. The upper arrow takes you one cell up the adult and buttons take you to the last cell within the show, and the adult home button's take you to the beginning. Sell off this road. I'll pay job takes you to the first cell within the current column and out page down takes you to the last cell within the current column. Let's say you're editing your table and you added some elements. Then you press stop to continue inserting elements. And then here, as you see this is the last cell within the stable. When you pressed up, Microsoft Word were automatically creating euro that has the same font formatting of the previous rose. Now let's make this text table again by going to insert table convert, tax to table and clicking on OK, now, let's say you would like to select specific cells within this table. What you have to do. You have to triple click on a cell that contains the text. So in this case, let's say I would like to select. But Hester, I triple click. And as you can see, the cell has been selected. Let's say I would like to select the sell of the 75 I present control than I triple click. Then I have this self selected and I would like New York as well. Control Triple Select now have these cells and I can for madam to look different than the others because I would like them to stand out. Let's say let's say I have a meeting. I want to present the stable and these three cells are the most important what I would do after selecting them, I would navigate to the design driven top than in the shading here. I could choose a different color. For example, let's say I would like them to be in red. I can also change the character for matting off those three cells by navigating to the home tab and, for example, changing the phone style to, let's say, Algerian and boiled. And let's say I would like them to be 14. As you can see, the whole table was not affected. Only the ones that I have selected. You can also manipulate the alignment within a table. You can either manipulate the alignment off a single cell, or you can manipulate the alignment off a column aero or the whole table. Let's say you would like to change the alignment off a single cell. You triple click on a cell that has a text. Then you navigated alignment driven group. Then you have these nine choices that you can choose from each one of them would align the text differently. So let's say I want this text to be aligned to the center and the center so I would click on this button here. And as you can see, this text has been aligned, let's say I would like to change the text alignment off hero. I have to navigate to the beginning off the road until my mouse looks like that. Then I click. And as you can see, the whole row has been selected. And then I changed the text alignment to the right and I click on it and you can see that the row has been modified. Now let's say I would like to modify a column I have to navigate until I can see this arrow . Then I click on The whole column has been selected. Now I can change the alignment. Let's say to the online top right and I do that and it has changed. You can also change the text direction. Let's say I would like to change the text direction off this specific cell. I click on text direction and you can see that it has changed to be read from up till down . I can also change it again and again. Now it goes back to normal now to set the table back to how it was. All I have to do is navigate the mouse to the border under the 215 and then drag it up just like it. Waas. You can also fix the cell margins off each cell on its own or off the whole table. Let's say you want to fix the cell margins for the whole table. You click on this button here to select the whole table. Then you click on cell margins and you have the stable options where you could choose if you want some margins on the top, on the bottom, on the left or on the right margin is just spacing that is added automatically by Microsoft Word. You can remove it like if you look here at the table. There's a spacing between the bar and the 25. This facing here is due to the value added here, let's say we want it to be zero and we click on OK. As you can see, they have changed now Let's press on control said to bring it back like it. Waas. Let's say you would like to add a column or a row to your current table. All you have to do is navigate your mouse to where you would like to add euro. Let's say you would like the idea row between nd and MD here. All you have to do is click on the plus button, and then you have in your oh, same thing goes for a column. Let's say you would like to other column between city and store location. You have to navigate your mouth between them and click on the plus sign, and then you have a new column. If you would like to delete the contents off a column, you have to select the column and then you press on. Delete on the whole column would be clear. Now let's bring it back when Control Z Let's say I would like to delete this whole column. What I have to do is select the whole column, then navigate to the rows and columns and then click on the lead. And then I have these options. I can either delete specific cells. I can delete the whole column, the row or the whole table. In my case, I would like to delete columns so I click on columns and then it would delete it. You can also change the alignment of the table just like any other text or image within Microsoft Word. But you have to do you have to select the table, then you right click here on this. I can. Then you have table properties, you click on it. Then you can choose the alignment where you want it to be. You can click on center so that it's the center, or you can align it to the right. Another thing that you can do in the table properties. You can wrap some text around it when you click on OK, the text would be wrapped around here. For example. You can write some text here as well. You can also change the border styles off the table. You have to right click on this button here. Then you navigate the border styles. Click on the arrow here, then you have some available presets. You can even create your own. But let's say we take one of the presets. We click on this one, then you have some sort of a brush, and whenever you click on the border, it would transform it to the design that you chose. For example, if I click here, it would insert this design. Then I can click here. All you have to do is click somewhere inside the table directly under the border and then drag the brush till the end. Now you have it again. You click inside the border, and then you drag the brush down beside the border like that. Andi here like it out. Let's say you would like it to be all of it. Looking the same. You can paint it like that. I thought a lot. Let's say you would like your table to look like that. That's how you can do it with the border styles in this brush here, and in order to go out of this mode, either you click on the button here, border painter in the borders or repress on escape 22. Tables 102: Let's say I would like to combine these three cells into one cell because, as you see, it's a duplicate value. So what we do, we select the three cells. Then we navigate the layout tub. Then we click on merge Cells. When we click on murder sells, it would merge the 30 satis together. Now I can remove these two. And as you can see now, I have one cell that says MD and has these three rows as one drew for it. Another way to design the borders off the table would be to go to the design tub and then in the Borders Ribbon group you have, for example, let's say you would like the line to be to win 1/4. You would like the color to be read, and it like the style. You have to be like that. Now you have this painter you paint. Let's say you would like to paint MD this one here and then later on and like that, and you would like to paint this row with a different color so that you can differentiate that. Let's their green and so one. That's how the borders work. Now let's go out of this morning. Another way to design your table would be to selected and choose one of the presets that are available in the table styles. For example, you can choose this preset can choose this one or, for example, this one any any preset that actually fits your needs. And, of course, you can click on the bottom here to see more of the table styles that are already available . You can modify them, or you can create your own another weight. Also style your table. You have to select it. And then here in the table style options. As you can see, there's another room. The other rule in this case is for the state city store location and projected revenue. If I remove it as you see, the line here has disappeared. Now let's put it back. Now we have it. Let's click on Total Row, and you can see here that it has added a new one. Now if I press on top, I would have in Euro that is considered as a total rodeo. Then I can insert some numbers to actually talk about the total grows. Let's say I would select this whole table, and I would like it to be sorted by the projected revenues. What I would do, I would navigate to the sort button in the data driven group just found in the layout driven top. I click on Sword, then I can choose using which column I'd like to sort my table. So I click on the drop down menu and I have column one. Call him two column three and column for Which are these four columns? And in my case, I would like to use column for So I click on column for I say that I like I would like it to be sorted by the numbers. Since it has numbers click on Number, I say that I like it to be ascending and then here in the den by we use it because let's say we have two numbers that are equal. In this case, we have the 80 here and the 80 year they will be equal. So Microsoft Word would like to know how we would like them to be sorted out. So we give here a second criteria in case the criterias here are equal and they are unable to sort it. So we click on the drop down menu and we select column three. So, in case the numbers here are equal, sort these two elements based on the values found in the store location. And we say that it's a text because they are a text. And let's say the values that were found in Column three are also equal to each other's. We then give it then by column to, and it's also a text since call him to represents texts. And in case you would like the elements here to be displayed as your head through. What you have to do is click on my list has Heather through, and it would automatically fetch the hetero, and it would display the names off those Heather's When I click on OK, you can see that the table has been sorted using the integers, and when the same value was found twice, it sorted them by the value of the texts and ex comes before is it Now let's say you would like to split the table into two tables, but you have to do you have to put your insertion point in the cell where you want the table to be split. In my case, I put it on 95 when I would split the table, the 95 will be the first tell in the column projected revenues in the new table so I would show you I will navigate to lay out. Then I click on split table, and as you can see, the table has been split and 95 is the first sell off this column. You can also split a cell into Let's say you would like to split this cell into three cells . Let's say so. You insert the insertion point here, you navigate the split cells, you click on it. Then you would like it to have three columns. Click on OK, and as you can see now, you have three different columns within this cell. Now let's bring the table bark. How it was, Let's say we would like to insert a formula so that we can get the some off all the rose above the current sell what we do. We put the insertion point in the last cell with present top. Then let's say we go to the last cell so that we calculate the sum off all the cells above . Now here, the insurgent point is here we navigate to formula, which is found in layout. We click on formula. Now the formula here says, equal. Some above. We can choose how we want the number formatting to be if you would like it to be a decimal and how many integers after the point and then we click on okay. And as you can see here, this number is the sum off all these numbers. Let's say you would like to add another formula. You can click on the button here. The above here represents the whole column above this current cell. So in this case, it would take from the 230 till the 25. Now, let's say we don't want the some beyond the minimum in the projected revenues column. What we do, we remove this formula. We can select one of the formulas that are found in the paste function. We click on the drop down menu. Then we look for something that says men. This case. Here it is. It says. Men click on it. We can see that it's here now. Remove the insertion point to the beginning. We are unequal. Then we move and within the parenthesis we are above so that it takes all the values that are above it. Now, when we click on OK, it you would see that it takes the minimum in this column and the minimum here, as you see, is 25. 23. Headers, Footers, and page layout: Now let's say you have a document that has several pages, and you would like to add some headers and footers to those pages. For example, there are two ways to add a heather order footer, Microsoft Word. In case you would like to other Heather, all you have to do is double click on the upper part off the off the document. So here, and as you can see now you can insert Heather. Or, if you press on escape to exit the mode and then navigated the bottom of the page and then double click. Now you can answer it. Heather Heather is attacks that's usually on the top of the page, and the footer is a text that is on the bottom of the page. Now let's say we would like to add the heather in a more fashionable way, which is the second way, what we have to do. We navigated the insert driven top, then we click on Header in case we wanted to add a footer we click on Footer. Both logics work the same, so I will explain the heather and it's the same for the footer. So when you click on the Heather, you have all these preset styles that you can use from in order to add the heather, you can even edit it, Heather, or you can create more headers. Or you can even use the style and then format it yourself. Or let's say you already have a heather here and you would like to remove it. Using this button or you have to do is click on remove. Let's other Heather. Let's say we want to add this heather. Now we have a heather that would be displayed on all the pages, so there will be a heather here. The same one will be here. The same one will be everywhere else. So now if I write Company A and I press on clothes, header and footer now this company A will be displayed on all the pages. Now, if I double click again toe edit this heather, I have the option to make the first page different than the other pages. When it comes to the heather, I navigate toe options here in design. Then I choose different first page. I click on it. Now I can enter what I would like to be displayed as the first page Heather, let's say for the sake off showing what happens, I will write Company one. Now I press on escape, and as you can see here, it's Company one. But here it's still company A and even the heather has changed. Now I don't have the design the same way it is here. Now if I double click here and I say I want that the odd pages and the even pages have different Heather's, but I have to. Do I have to navigate again on the options here I click on this button. Now I have even page other because this is Paige to. So I write even page, so that for the sake or showing you what happens, we would be able to differentiate. Then we press on escape. Now we have Company one, which is the first page, even page, which is uneven page than company A. That's an odd page now, even page Company A. And that's how it goes. Now. Let's say you would like to add page numbers because, as you see here in the document, we have 78 pages and we would like to know on which page we are and we would like them to be numbered so that when we print the document we can have a clear view on which page we are. So we put the insertion point anywhere in the document. Then we click on insert. Then in the Header and Footer Ribbon Group, we click on page number. Then we can choose where we want the page number to be. We can put it on the top of the page, using preset styles. Here we can even download more styles from office that calm. We can set it on the bottom of the page on the margin, which is on the side in the in the current position. So, for example, wherever my insertion point is, I can format the page number so that I can change how it looks. I can remove page numbers. Now let's add the page number in the most common position, which is at the bottom. Let's choose this one now. As you can see, we have the first page footer. But let's say we don't want them to be different, because here it's thinking that I'd like a footer for the first page, but not for the rest. So let's remove this option and this option now. The whole document went back to the same because you cannot have a heather only for the first page, and they had their different for the other and even pages, and then have a footer for all the document, both of them would be applied together. Let's say you still want to have the different first page in a different or than even pages . Yes, you would apply the first page footer here, but that's close that then navigate down in the second page, which is uneven. Page. Let's again insert page number and let's say it's on the bottom of the page. Let's choose the same one as before. Let's click on it. It says second page. Now let's press on escape. And then again, in the old page, let's do the same. Insert page number, bottom bottom of the page, and then this one. And when we press on escape now, the old document has page numbers at the bottom of the page. Whether it's uneven page or an out page, it works for all of them. Now you can even fix the margins that are occupied by the Heather or the Footer. Let's say you'd like the footer to be lowered down and the heather to be higher up what you would need to do. You would need to select any header or footer that you have. Let's say you'd like this one. Double click here. Then you can see that it's position whether from the top 0.5 and footer from the bottom 0.5 what you do, you decree meant the number and you d cream in the number for the footer. Now, when you press on escape, you can see that both of them have now been changed. And let's say you don't like the margin that is assigned for the Heather and you don't like that margin. That is a sign for the footer. The margin that is a sign for the heather is displayed here, and the margin that is a sign for the footer is displayed here in gray. So let's say this whole space here, you don't like it. You just want the heather to have this space here. What you would do, you would go back to the normal document. You would hover the mouse here until you see a two sided arrow. Then you click. You scroll up to reduce the margin and same thing for the footer over the mouse that we see the two side of Cairo. Then we lower it. Now the document has more space. As you can see, we can even right here as opposed to before you can even change the orientation of the document. You have three options. You can change. The orientation of the whole document can change the orientation off from area. Insert the insertion point forward and you can change the orientation of a specific text once you're selected. So let's say I put my insurgent point here. Now I go to layout, I click on options. Then I say I wanted to be landscape and I applied to the whole document when I press Okay. As you can see, all the pages have turned to landscape. Now if I put my insertion point here and I click again on options and I say I want them all to be portrait but But this time I wanted to apply from this point forward. Now when I click on OK, as you can see after my insertion point since my insertion point was here after it, the pages have turned to portrait. Now that's press and control Z to bring back everything to normal. Let's say I'd like to have just one text one selected text have its orientation changed, but I need to do I select the text. Then I navigate again to this option here. I say I wanted to be landscape and then I say, apply to selected text. I click on OK, and as you can see, this text has been moved to. A new page on this page has a landscape orientation. Now let's talk about line and page breaks. Let's say you don't like the way Microsoft Word splits your sentences when you go down close to the edge off the bottom. Let's say I place my insertion point here when you see that I pressed. Enter several times. My text would be divided on two pages, and that's a normal behavior for Microsoft Word because we reached the end of that page. So in order to in order to control a bit, how that happens, what we would do we would select, for example, the paragraph that we won't that it stays together so that even if it reaches the bottom and instead of it being divided into pages, the whole paragraph would go to the new page. What we would do we selected. We click on the options here for paragraph. Then we say keep lines together. Now when I say OK, no, If I put my insertion point before and I press on enter when the paragraph reaches the end of the page when I pressed Enter, the whole paragraph would move to the next page rather than just 123 more lines of it now controls that controls that. Now let's say you'd like that. This paragraph always stays with the paragraph above it, so that in case this paragraph was moved to the next page, this one would also move with it. What you need to do, you would need to select both of them and then click on options. Then click on, Keep with next. That means that this one would always keep with this one. So I kicked on. Okay, now, when I press on enter for the second paragraph and I keep going with it until the end, as you can see, the spice trivia moved with it the next page. One more thing that we can do. You know that whenever the insertion point is at the end of the page and your present enter , it would automatically create a new page for you, and it would enter a pay page break. But let's say we would like to enter a manual page break rather than it being automatic What we would need to do. We put the insertion point at the end of the page where we would like to add a page break, and then we either go to insert and then press on page break or we press on blank page or we can simply do control enter. And now we have a new blank page and we inserted Emanuel Page break and we can see this manual page break by going to the home top than clicking on show non printing characters. And, as you can see here, here it is and it says page, break 24. Manipulating Graphics: Let's say you would like to add an image just like this one in Microsoft, where to your document, so that you can use it and write about it. Let's navigate to the end of the document. No, what we would like to do we would like to at the image under domestic and above about this spice, what we would do, we would press enter. Now we go to the insert top, click on pictures. Then we click on this device we navigate where we would like to get our image. From now, we double click on it, and as you can see, it has been imported in the document. We can easily resize it as we would like, or we can rotate it as we would like as well, Let's put it back. You can also drag it like that so that you flip it, you know. Now let's say you would like to add an online image. What you would do. You would insert the insertion point where you would like the other image. Then you click on insert, then click on pictures and then online pictures. Now you would have a box that would open you could choose a picture from here. Let's say you want a picture about cars and you want to display this car, so you click on it. You selected the nuclear gone insert, and, as you can see, the picture was inserted. Now let's remove it again. Let's say you would like to resize this picture based on a percentage, but you would do you have to click on this picture. Then you go to the format, and here you have to go toe size. You click on the options, then you have the size that you could change. Now let's say we wanted to be 100% so that it's the normal size and 100% here so that it's the normal size. Now we click on OK, and as you can see, it has been resized. That's resize it. Bach. Let's say now we would like to take the same image, have it again, copy and pasted. But we would like to take just a small part from this image. What we would do with selected we reduce the size, Let's say, then we click on format. We have to navigate to this bottom here. If we click on the crop, but and directly it would give us the normal shape to crop. But let's say in our case we don't want to crop it in a rectangular for, but we would like to change the form to a circle. We navigated the crop. We click on the drop down menu, click on Crop to Shape and we choose the circle. Now we click again on the crab button and we move the circle. Let's say to take a small part of the image Leyva. Now, when we press on enter, as you can see, it has been cropped. We can move the picture and put it here. Then let's say we were talking about it or we're making it as a badge or as an icon and so on. Now let's say we would like to have this badge here wrapped within a text, so we would like to have it taxed wrapped around it. What we would do we would click on this button then we could choose, for example, in this case is in line with text, but we don't want that we wanted to be wrapped inside the text. We have several options Let's say we want it to be, for example, could even be through the text so the text would go through the picture. But we don't want that. We wanted to be in a square inside the text. So when we click on it, as you can see, the text has been wrapped around the picture, and now it looks like a badge and some text around it. For some other options concerning wrapping, you could go to four month and then click on wrap text, and you have a lot of options that you could choose from. You can even put it behind the text in front of the text and so on. And of course, you can rotate the image within the four month top by clicking on the rotate here than choosing one of the rotations. You can even flip it from here. Another thing you can do for the image. You can add styles for it, for example, when you select it, you would navigated the picture style, and then you can choose any style from the styles here to make it stand out within the text and choose any of those pictures. Another thing that you can do. You can even fix the colors and add artistic effects for the picture. For example, let's say you would like to change the brightness of the picture. You'd like it to be so bright or so dark. It like to change the colors, for example, to be like that or like that. You can even add artistic effects to it. Then you can choose any of those effects. Let's say I'd like to choose this effect. As you can see, it has been applied. You can even create your own effect by clicking on artistic effects options and then changing it from within this stub based on your preferences. 25. Styles and Outlines: Let's say you finished writing your document, and then you would like to make sure that the formatting works correctly. Now let's say you have this heather here that has a formatting off boiled times new Roman and 16. And let's say that by mistake, you change the formatting off this heather to 18 instead off 16. Now you would like to compare the elements, and you would like to check what phones and what styles are being used within the document . What you need to do. You need to press on Shift F one and then you have the reveal formatting pane. Now here you can see which funds are being used and the paragraph, how it's aligned, the indentation and so on. You can also see in section the margins, the layout, the size of the paper. Now this would change whenever you change the placement of the insertion point. Let's say you put the insertion point in this heather. As you see the formatting off selected text has changed, and it would tell you how this text is being formatted. Let's say you would like to compare the formatting of two texts so that you make sure that they are the same. Let's say I would like to compare this heather with this Heather what I would do. I have to select this Heather. Then I click on compared to another selection. Then I select the other a text that I would like to compare, and then I can see that the only difference is the fund, because this heather here has found off 16 and this Heather here has found off 18. Now, if I click on front, I would be able to edit the fund of the text that has been selected last. So let's say here, I know that the other one is 16 so I put it to 16 and I click on OK now. There are no differences because they are the same. There are also several ways to style your text or your paragraph. Let's say you would like to style it text, and you don't care whether it's a paragraph or a character. You could just insert your insertion point within the paragraph that you would like to style. Then you can hover the mouse over the styles that are found here, and you can choose one of them and then this style would actually affect the paragraph where the insertion point is. Now let's say you would like to create a new style, but you want this style toe only effect the selected text and not the paragraph where this text it's present. So let's say you would like to change the styling off flavors, but you would like to create a new characters time What you would do. You select flavors. You click on the options bottom. Then you have this button here to create a new style. You click on it and let's say you name the style character Stein one. Then in the style type, instead of having it to paragraph, you click on character. I'd like it to be aerial Black Boiled 14. The night click on OK, and as you can see, only this text that has been selected was affected. Now let's say we would like to copy the character styling that we just added to this document to another document what we could do. Let's open another document by clicking on open. Let's say I'd like to open this document now, As you can see in this document, the other style doesn't exist. So what I would do with click on Options. Then I would click on this button here that says Manage styles. Then I have to click on import export, then hear the styles available in. Since here, we already have the current document, which is descriptions that Doc acts here. I have to open the source document. So we close this one and then we open a new document. We have to go to the document that we need. Now we open it, and as you can see, we have character style one. Here we click on it and then we click on copy. Then we close it. And as you can see, the character styles has been copied to the available styles in this document. Now let's say you would like to edit the outline off the document here. The outline is that we have another one and heading to having two, and that's it we're not using. Heading three or heading for and heading here is beneficial because, look, you can easily just minimize the whole thing. You can then maximize it again. You can minimize this thing that maximize it and so on. You have also beneficial shortcuts. For example, if you press on all shift right arrow, you would change the heading to the right. And if you press on, I'll shift left arrow. He would change the heading to the left. You can even dual chafed upper button to move the heading up an al chafed lower button to move the heading down. You can even do all minus to minimize the heather or out plus to maximize it. Also, in case you'd like to see how the outline is, you can navigate to view the new click on outline in the Views Ribbon group. Then you can see how its outline. You can see that this is one heading. This is the whole heading. This is one heading and so on, and you can even hear change the levels Like, for example, you'd like to change the level of this heading. You put the insertion point and then you click on this button to promote it to having one and this button for it to be heading to and this button for it to be heading. Three. And as you can see, there are several levels to which your your Heather's could be in our case, only need Heather one and Heather too. Now, when you're done with the outline view, all you have to do is close it from this button here. Otherwise, you could see how the document is divided into Heather's by pressing on control f and then you can see it here in the headings in the navigation pane can see that you have this heading this heading and so on. 26. Proofing, dictionary, thesaurus and saving: Now, let's say you'd like to have some proofing within your documents that it makes sure that your writing is correct. Like, for example, you can use it for checking for contractions, for sentence fragments for the use of passive voice and so on. But you would need to do. You would need to click on file, click on options and then this dialogue. You would need to click on proofing and then improving. You have all these options. For example, You can choose to ignore words with uppercase when checking for spellings within Microsoft office. You can use all these options when it comes to proofing. For example, let's say you don't want that in this document. You would see the spelling errors or the grammatical errors, and you don't want to see the red underlines under the words what you would need to do. You can create an exception for the specific document in our case history, and you can say height spelling errors in this document. Only then when you click on OK, now, when you write and you make a mistake and you president enter Microsoft's word won't check it, as it used to do before You can also ask Microsoft Word to recheck the words in case that has been a mistake. What you can do, you go again to proving. And then there you can choose that it re checks the document for spelling and grammatical errors. So when you click on recheck, it would recheck the document, though here, and the one correcting spelling and grammar in word, you can tell it to check the spelling errors as you type, rather than checking them later when you're done. So if you check this check box here, it would check the spellings as you're typing. Same thing for the grammatical letter and so on. So here, for example, let's say I wanted to recheck the document. Let's say I didn't have these options checked on, and I wanted to recheck the document. What I have to do is click on this button. Yes, I say yes. Now I click on OK and it would recheck everything. And as you can see, these two words and this one as well, and all the others have been underlined by a red line. Another thing that you can do, you can change the language that is being used within Microsoft Word. To do so, you have to navigate the mouse. This option here, then you click on it, and once you click, you would have a list of languages that you could use. In my case, I said English as default, and I told it, yes, check for spelling and grammar errors and detect the language automatically. I can easily change it to French, and then I can set it to default. Or I can just click on OK, and now it's French, but in my case, I don't want it to be default. I want English to be default. Now the option here detect language automatically is used so that when you're typing in text, it will automatically detect which language you're using, so that then it would set Microsoft Word to this language. You can easily just deactivate this check box in case your document would contain French and English, and you still want your document to focus only on English. You can remove this checker, and it would only check for English words. But it's not advised, because when it comes to the French words, it would give you a red underline because it won't find them in the English dictionary, and it would think that you made a mistake. You can even add it. The dictionary that's available within word by going toe file, then options. And then here you can click on proofing, and then you click on custom dictionaries and you click on it. You have the dictionary list that will be used within Microsoft Word. In my case, I have English, United Kingdom, English, United States and French, the one used in France. Let's say I would like to create a new dictionary, but I have to do. I can click on all languages. Then I click somewhere under it. I click on you. Then I named my dictionary, for example, New dictionary. When I click on Save, then it will be saved. Now I have a new dictionary. Now, for example, I can edit the word list. When it comes to this dictionary, I click on Edit word list, and then I can add words to it, For example, Worth, let's say that's a new word dog, I added. Then I can, for example, ad a French word ville. Then let's say mazel, his house in French and I click on out and then I click on OK. Now my whole dictionary, like the whole dictionary that will be used in this document, will contain all the words available in all the selected dictionaries here. So on top, off English and French, it would contain the words that I added in the new dictionary. And that's how it could help Microsoft Word. Avoid checking for these words again, or when you have a spelling error or a grammatical error, and Microsoft Word would suggest words to you. It would also get those words from the dictionary that you added. You can open the spelling task pain by doing the following. You have to go to review. And then here you have to click on spelling and grammar in the proofing when you click on it. Then it would open the spelling pain, and here you can tell it, for example, with which word you would like to replace. For example, the word obtain. In my case, since I switched it to French, it's giving me French suggestions. So let's say I click on this one now. It will automatically move on to the next item or text that has a spelling error. So then I can choose from all of these. I can also click on the drop down menu off off a certain word that is suggested, and then I can read it out loud. Spell it out. I can even click on change, change or like, let's say, a lot off. Words are written this way, and we would like to replace them with this word. But we have to do is just click on change oil, and it would change them automatically. We can even add it toe autocorrect. So whenever I make this mistake, it would automatically auto correct it to this world. Or if you're certain that this word exists and you wanted to be that way, you can click on ignore ones, if only if you only want toe. Ignore it this time and you can click on ignore or so that you ignore it all times and you can click on at a dictionary so that it's added to the dictionary. And then when you write it like this again, it doesn't ask you anymore. The difference between ignore all and at a dictionary is that now, when you ignore all of them, and you write that word wrong again, it will again give you a spelling mistake. But when you added to the dictionary, even if you write it with that spelling mistake again and again and again, it won't give you any mistake because it has been added to the dictionary. Also, I forgot to mention that when it's a red underline, it means that it's a spelling issue. And when it's a blue underline, it's a grammar mistake. You can even use Microsoft Word to to find a synonym for a certain word. So, for example, let's say you're using the same word twice, and you'd like to change one of them so that your so that you don't sound like you're repeating yourself. You can replace it with a synonym. Let's say you'd like to replace valuable, so you have to select valuable. Then you have to navigate to the proofing ribbon group, and then you have to click on this button here, and then you have all these options that you can choose from When it comes to a synonym. You can even search for a different word and then click on this button here and then you would get other synonyms, for example, Valuable could be replaced by pressures. But I have to do after click on the drop down menu here, and I click on insert. And, as you can see, it has been inserted. Let's say you'd like Microsoft Word automatically correct some spelling or grammar mistakes . What you can do. You can go to file options to make sure that this feature is activated. Then you go to proofing. And then here you have the AutoCorrect options. You can click on AutoCorrect options to make sure that it's working. And, as you can see, it is actually working. And it's, for example, said to capitalize the first letter of a sentence capitalized name. Names of days like, for example, Monday, Tuesday and so on can even uncheck these options. You can even create exceptions so that the match your preferences when it comes to Microsoft Word auto. Correcting your text. You can even add some math. Alter corrects. You know, like if you write this certain word, then it would write this for you. You can make it do some auto formatting like for example, you can tell it to replace straight coats with smart coats like I will show you what what that means. Like for example, now, if I continue writing okay, As you see here, the first character has been replaced, and when you hover over this word, you would see this button here. This button here means that it has been auto corrected and you can even check the options and you can say, Undo the automatic capitalization. I can't even tell it to stop water capitalizing after time. So after this word, you don't want it to auto capitalize anymore. I can tell it to stop water. Capitalizing the first letter of sentences can even open the options and change things. Now let's say you're right Monday and you press face, it would automatically capitalize it. Let's say you would write these quotes. It would automatically change them because, as you know, normally they don't look like that. Normally, when you open the North bad, this is how they look like the quotes. But in Microsoft Word, they are automatically converted to these smart quotes, like even when you open just one quote, it would automatically transform it into a smart quote. Couldn't think that you can do also with the auto correct option can go toe options. You can open it again and then here in the order for matters you type, you can check this feature here boiled in italics with reform Our thing, you click on it, then you click on. OK, click on. OK, now let's say I'd like they were to be bold. I put a star Then I write boiled Then I put another star and as you can see, it has been boarded. And if I put an underscore and I write my name and I put another underscore, it has It has been changed tonight, Alec, which is a really cool feature. You can even add your own order correct entries by clicking on AutoCorrect. Let's say you'd like to replace when you when I write Peter, you'd like to replace it with Peter A. So you click on add. Now you have this field here by clicking OK, click on. OK, so now when I write Peter and I present space, it would automatically change it. And even if I right now, for example, pc a k my present space, it would automatically auto corrected to back. So you can add a lot off options when it comes to other correcting. You can add your own words so that it always order corrects it, and you can add all the variations off a certain word, just in case you made a mistake in any way, and it would always corrected to the word that you choose. Let's say you're satisfied with your document and you'd like to print it. You have to navigate to file and then you click on print. And then here it would display how the document would look like when you print it. You can even change the settings you can say. For example, just print. The current page on which I am currently working can tell it to print it on both sides or just on one side. You can set the size of the paper on which you're printing. You can say, for example, that you'd like to pages pair sheet when you select two pages per sheet. This page and this page would be printed on the same page. You can also change the orientation of the page. You can tell it you want it landscape so it would print like that and it would automatically display it to you. You can also have more options when you click on page set up and then you can decide how you want your document to be printed. Now let's say I I printed it and everything, and I'd like now to save my document as a PdF. So I go to save as I go to browse in this folder here. I'd like to save my document as a PdF. So I click on the drop down menu off, save us type, and then I choose pdf. So then I click on safe. And since I already have this document, I click on yes so that it's replaced on my document is saved and, as you can see, has been saved as a PdF. Now let's say I'd like to open this, pdf in Microsoft Word and transform it from a pdf toe, a word document. I close it now. I click on file. I click on open, I kick on brows, and then in this folder we can see the pdf that I just saved. I selected. I click on open, and as you can see, I have this message here that says that word will now convert the pdf so that it becomes inevitable were document, I will say OK, and now we have a pdf that has been converted to a word document.