Let Go of Expectations to Work More Efficiently and Purposefully | Allison Bishins | Skillshare

Let Go of Expectations to Work More Efficiently and Purposefully

Allison Bishins, Allison Bishins Consulting

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3 Lessons (11m)
    • 1. Effiency pt 1 complete

      1:08
    • 2. Effiency pt 2 complete

      6:22
    • 3. Effiency pt 3 complete

      3:37

About This Class

Are you busy, frazzled, overwhelmed or simply behind on your work?  In this mini course, we'll tackle WHY you are so busy and whether you are actually working inefficiently.  Many of us - women especially - unintentionally build inefficiencies into our days due to past work environments that prioritized process, perfection and power dynamics.  Over this short course, you'll be prompted to think about what areas of your work might be holding you back from working efficiently and purposefully.

Transcripts

1. Effiency pt 1 complete: I am Alison Stewart. Visions of else ambitions consulting on a small business since Old Basin to come. Washington I also do online consultations. I'm going to talk a little bit today about efficiency and why being busy can often be the opposite efficiency and also how being busy can get in the way of working purposefully and working softly and actually really achieving the goals that you set out for yourself. So the first thing that we're gonna talk about is inefficient over work. This is a term that I learned first from of your times article that I am just a huge fan of on what inefficient over work means is work that you put in that doesn't necessarily be to a better outcome. So the first example of inefficient over work that I have to say resonates with me way more than it should Is reading and re reading e mails and, uh, like checking the grammar of changing the grammar, just like kind of getting into your head about the way that you're communicating instead of actually just communicating simply and clearly the first time sending it off and not thinking about it again 2. Effiency pt 2 complete: So the really interesting thing about inefficient over work is that it tends to hit women a lot harder. And the reason for that is that we basically get, um and, um, we basically are told from the time they were in school that women have to be experts at something to be able Teoh like step forward and be an expert in something. Whereas men young men are frequently told that all they need to be an expert, something is really the desire to learn. And that really impacts us in a professional setting. Um, in ways that art seem unexpected but really aren't if you think about it. If women are reluctant to step up for a new project because they don't have expertise in it than you're going, Teoh have fewer women in positions of leadership in a power in the office, and that can really not only be a negative thing for each individual person, but it actually is a cultural thing within the office that creates a problem because there just aren't that many women in positions of leadership and that really sex if you're someone who is coming up in that business, so in this year. Times article the author says. Underqualified and under prepared men don't think twice about leaning in. But even when women are overqualified and over prepared, they still hold back. Women feel confident only when they are perfect from. This is really fast, because they think that this is true for me and for a lot of the women that I know in corporate settings and also nonprofit settings that we are often not the first to volunteer and last. We actually have deep expertise in something. But humility is not your friend when you're trying to build a business or grow professionally, so I want to talk about some other inefficiencies. We talked about emailing and reading your emails again and again. Another one is spending too long on a task force hemming and hawing about decisions getting too high expectations for yourself. I'm the last one and one that sort of blew my mind when I first heard about this, and I believe that I first heard about it on the key U of w podcast battle tactics for your sexist workplace, his office house work. Women are more likely to be asked and more likely to say yes to menial tasks like making coffee or copies on. What happens when you do that is that if, unless it's in your job description and you're being asked to do that, you're not getting paid for it. And it also doesn't come into play when people are looking at promotions and looking at assignments and things like that. So you're effectively doing work that you're not being paid for, that you're not being valued for. And what's really unfortunate is that these tasks tend to fall even more to women of color . And what's really interesting is that research has shown that when men are actually assigned these tasks, instead of asking for volunteers that often men will purposely do such a bad job that they won't I'll be asked to do it again because they see that, as you know, demeaning or below their pay grade. So Office house, because anything out of your job scope that you don't get paid for, it hinders productivity, hinders promotion, and what I found is a small business owner is I often do this to my so I often assigned office house work to myself. You know, hanging flyers is something that is not something that I could pay someone to do it. Ah, lot more cheaply than I can do it myself. Sort of the time value of my money is much more than someone toe, but I competed hang fliers. But I often find myself hiding fighters anyway because I feel like I should do it or I shouldn't ask someone else to view it are you know, I should put my money somewhere else, and I just It's really interesting to find yourself to catch yourself in that, you know, sort of untruth about the value of your own time. A same thing was like, We will spend lots of money in a coffee shop to sit there and work every day rather than just pay for a poor working space where we could be making connections and coffee would be included. Because we how was this ourselves? This story about how our time isn't really worth a whole lot because we should be doing something like making copies or filing things. So we need to reorient the way that we think about ourselves in our work. We need to become more confident in our skills and talents, including our ability to learn, because most women think, well, if I'm not an expert, but I can't talk this project, we need to reorient that and say, If I have the capacity, the learn list that I can be an expert and I can step forward and I could take on this project You don't have to wait for perfection until you're ready to release an amazing product or take on a really big task. We need to become more confident in our skills and talents, because then it not only do we put ourselves forward for some really interesting projects, but it often room also removed that inefficiency of that like false humility or or maybe in green humility were saying, Oh, I shouldn't do that And we have to be convinced into something that's a really inefficient way of working. Either you're competent and you can tackle it or you're not, and you should have fun but that having and hind because we're not totally sure about what our skills our is incredibly inefficient place to work from. Part of that is relearning the difference between being busy and being productive, and one of the ways that we can do that is thinking about your day and how much time you spend doing different pasts. Are you spending an inordinate amount of time responding to emails? Are you spending too much time, uh, answering questions that could be answered through your website or through a video on your website? I used to have ah get about two questions every week of whether I would manage someone's social media for them. And the answer was, Always know I don't enjoy doing that, have tried it. I don't like it. It's expensive of a client. I don't think it works for a while in the long term, and instead of continuing to answer this question, plays a week every week for the rest of my life. I decided to keep a video and explained on my website why I don't do social media management and why would rather train businesses to do it for themselves. 3. Effiency pt 3 complete: another inefficiency is, is just trying to meet everyone's expectations, including our own. So we need to think about what expectations we can shed both our expectations of the expectations of other people. One way that I have found really useful to do this. And I saw this again in an article was switching to language like thank you for your patients rather than I'm sorry for the delay. You know, not responding to the email for a week or two is completely normal. You don't need to be apologizing. You need to step in. Your power has stepped into confidence and say, you know, thank you for your patience. Um, thank you for considering this or, um, you know, thank you for, uh, thank you for waiting for my response. I decided this project isn't are good for me being clear on the execution that you have yourself. I'm really thinking deeply about why you're doing each of the tasks that you're doing through the day. Is it because it really benefits your business and it actually brings in money? Is it because you think you're supposed to do it? Is it cause someone told you that you're supposed to do it is because you're ashamed of yourself if you don't do it. Really? Actually, getting to the bottom of why you're doing these things is one of the most important things that we can do to both be more efficient and be more purposeful in our work. So ask yourself, why did I do that? Does this activity build me up or just build up who I think I'm supposed to be? Take a step back from your social media or like the office gossip. If you're stuck in comparison mode and if you find yourself jealous of someone, think about this, would you be willing to put in the work that it took that person to achieve the thing that you're jealous of it? If he answers, yes, get started, put in that work. But the answer is no. Let the jealousy go. This is actually advice that I was given in a Facebook group that run when I was jealous of Ah Conley, who got an opportunity that I had suggested them for. And so I was like, How could he possibly be jealous of this? I literally put this in motion. This was my idea Why am I jealous? And it really took some thinking about. You know what I want out of life and what goals I actually had for myself to be able to say , You know what? I'm not jealous of that person. I can let this go. We also need to think about the expectations we have for others. They might not do what you want them to do because they have boundaries that they're working on that you're not aware of. They may be dealing with mental health issues that you're not aware of. They may be holding themselves in a comparison mode and aren't ready for real connection on the baby in the process of shedding their hold expectations. So having a little bit of grace for other people who are not responding to emails as fast as you want or who are not achieving with things that you want them to, especially family members you get stuck in this a lot with family members is a really important step. Um, tours. Just having a little more loose listen, looseness and flexibility in your work environment, whether you work for yourself or someone else. So when you start to get off track and you started to go down a rabbit hole like, um, not having confidence or double checking and triple And, like multiple checking your work. Ask yourself, Is this activity getting me closer to my goals? Don't let your goals and your purpose get buried under dizziness. You need to be ruthlessly efficient to be able to achieve your goals. And don't let your expectations and other people's expectations get in the way of that. Thank you so much for joining me today. If you have any questions, feel for you, reach out. And if there's a specific type of training you'd like to see next on sculpture, please reach out. Thanks.