Learn how to Generate Static Captions in Adobe InDesign | Angelo Montilla | Skillshare

Playback Speed

  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x

Learn how to Generate Static Captions in Adobe InDesign

teacher avatar Angelo Montilla

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

5 Lessons (16m)
    • 1. Generate Static Captions Lesson Intro

    • 2. Adobe Bridge Adding Metadata Description

    • 3. Adobe InDesign Static Caption Setup

    • 4. Adobe InDesign Generate Static Captions

    • 5. Bonus: Column Rules to Text Frames

  • --
  • Beginner level
  • Intermediate level
  • Advanced level
  • All levels
  • Beg/Int level
  • Int/Adv level

Community Generated

The level is determined by a majority opinion of students who have reviewed this class. The teacher's recommendation is shown until at least 5 student responses are collected.





About This Class

Whether you're building a catalogue or working on an editorial design with multiple images throughout a document, the Static Captions feature in #Adobe InDesign comes in handy and is a time-saving tool.

Static Captions allow designers to generate and import captions at once rather than do them individually with each image within a document.

So how is this done? Firstly, it's important that every image in your layout has a Metadata Description. In simple terms, think of this as the caption that's built into the image file you want to place.

Follow along as I go over the process of how to add Metadata Description in Adobe Bridge before generating the Static Captions to multiple images in Id.

As a bonus lesson, I am also adding another video on how to apply column rules to text frames in Adobe InDesign!

Meet Your Teacher

Hello! I'm Angelo.

I am a visual design instructor and freelance graphic designer based in Windsor, Ontario.

I have more than 15 years experience in the print and editorial design space. However, I also specialize in branding design.

I am eager to build an online learning platform here and share everything I have learned over my life with you.

See full profile

Related Skills

Graphic Design Creative

Class Ratings

Expectations Met?
  • Exceeded!
  • Yes
  • Somewhat
  • Not really
Reviews Archive

In October 2018, we updated our review system to improve the way we collect feedback. Below are the reviews written before that update.

Why Join Skillshare?

Take award-winning Skillshare Original Classes

Each class has short lessons, hands-on projects

Your membership supports Skillshare teachers

Learn From Anywhere

Take classes on the go with the Skillshare app. Stream or download to watch on the plane, the subway, or wherever you learn best.


1. Generate Static Captions Lesson Intro: everyone. Angelo here, Welcome to another design tutorial. Today we're going to discuss how to generate static captions in a multi page documents in Adobe in design we're gonna be using in design, but will also be touching on Adobe Bridge to add what's called metadata descriptions to our images before importing them into and design. So let's get started. As you can see here, I do have a magazine style layout. I'm working on two spreads here, and that is fine for today. But just imagine if you were doing this for 12 pages or more, this process makes adding captions into a document that much easier. 2. Adobe Bridge Adding Metadata Description: the first step we want to do is use Adobe Bridge, so I'm gonna open it up. And when you open up Adobe Bridge, you can target the files where they are. So I have a folder here called Static Captured Images on my desktop, so I'll just click that I'll DoubleClick folder. And as you could see here, have 67 cafe images, okay? And so when you open these up, they're not gonna have the metadata descriptions in in the image, so you're gonna have to put them in yourself. Just think of these as the captions that you're adding built right into the image. So let me just click on Cafe One and there's the image there. And so you want to make sure that you click on this metadata PAB This is the tab where you can go in and start adding your information. Your caption. I'm going to scroll down and you want to make sure that this I P t C corps is drop down is available, so make sure that is drop down and then navigate to the description field. And as we could see here, I've already added in my information or my caption here, and you want to make sure that it is in the description field when you're doing this. So once you type that in, he's going to the next one and repeat the process, okay? And just make sure that you're putting him in the right field, and then once you're done, you can see I'm just going through them here to show you that they're all there. Okay? Once you're all done, you can just close bridge. You don't need it anymore. But that's the process. Toe. Add that metadata description. 3. Adobe InDesign Static Caption Setup: Let's go back to in design before we get started here. You want to make sure that you have the links panel open, because this is gonna make the process to select images a lot easier than, you know, going throughout the document, clicking one and then going to the next one. Hold in command, clicking the shift story and clicking them all like this, right? You don't want to do that. There is a simpler way. So let's go up to window and links right there. Okay? I already have mine here built into my tool panel here. But what? I'm going to just tear it out. So we can, um, look at it a little bit better. Yes, I got here and you could see there's all the images that I have here. I don't want to add a cut line to this main image. I want to add one to this, this one on page to this one that I've embedded into the copy here, Um, and then here and then this image here. Okay, So before you go ahead and generate the static captions, you have to set up the static caption. So the way to do that is go up to object and then go to captions and captions set up. You need that This is an important step before generating them. Because this is how they will be applied when you actually generate them so you can have text before or text After the caption, I'm leaving both of those blank because basically, all I want is the caption in your metadata were the metadata drop down? It'll default to name. Just make sure that you do have it set the description because Enbridge, if you recall we added the description, the caption in the descript description. So let's change the metadata. Drop down to description so they know position in style. You have the option to have the caption below, above, left or right of image. I'm gonna keep it traditional here and have it below. You want to add an offset a positive offset to separate. Some give some space between the actual caption and image. Not doing so well have the caption butting up or touching image and you don't want that so I don't offset and then you can go around. But you can go back and play around with that offset if you need more space and then this one is important too. So if you don't add a style in your paragraph styles, what's gonna happen is the caption is just going to come in as the default. No paragraph for basic paragraph style. So go ahead, take the time, create a paragraph style, and then apply it to your caption set up. So I did make one in advance here called Caption Style. Believe that and then I usually check this on group caption with image. So what if you're moving the image and the caption, you don't have to collect them together cause they're already grouped. Okay, so I'm okay with that. All my settings were already in place. I'm just gonna hit Cancel. Now that you've done this now you can start to generate those captions 4. Adobe InDesign Generate Static Captions: so I'm not gonna ply one here because that's my featured image. And I don't want a caption there. I'm gonna I'm gonna add them to cafe to 43 and five. So I'm just gonna click onto on then you can actually just hold, shift and click the last one that will collect them. All right, Cliff captions generates static captions. As you could see there, they they're in now, I'm just gonna zoom in here to show you. So there's the 1st 1 You notice how he added an offset. They're just had just enough space between the image and the caption. Now, there is a problem here because I need toe increase the tech strap on this, You see, the with copy. And my story is far too close to the actual caption. So I'm just gonna as you can see the group together just gonna double click this one here, double click the caption until you get the selected frame. It's gonna move this off to the side, go to your text, wraps options if you don't have your textract options Here window textract and in the text wrap break the link here so you don't want. You don't want all the settings of saying okay, We just want to change the bottom, Brad. Okay, so we want to add more separation there. And I'm just gonna do that. Maybe something like that. And as you could see now, that looks a lot better if I go to page two down here. Sorry, Page Street. There's my caption. And there's the last caption. So that is how you, at static captions, generates static captions in a multi page document without having to do them individually for each image. This is a time saver, and it's It's a great way to work more efficiently and improve your workflow, especially if you're working in editorial design or catalog design. Time saving tool. Hope you enjoyed this tutorial and we'll talk to you soon. Take care. Bye now. 5. Bonus: Column Rules to Text Frames: Hey, guys. Angelo here. Welcome to another design editorial today. We're gonna discuss one of the new features in Adobe in design column rules. This is a great new addition to in design where you can now add individual rules within a text frame rather than draw them out individually in the gutters of an individual tax frame . So I'm gonna show you what I mean. In a second, I'm gonna take you through two examples where we're gonna do kind of like a sidebar horizontal sidebar. Now, add some stylish rules within that text frame, and then this is really ah useful tool as well when you're working with big bodies, a text such as a story or large body copy. Okay, so on my screen here, I just have a simple magazine style layout. I'm working on a four documents size. That doesn't matter. You can do this with any sides that you want, but I'm gonna start down here. I'm gonna zoom in here, and we're gonna focus in on this area here. So I What I have here are three tips for easier cooking when hosting a an event like a dinner party. So I have a text frame here and basically the first thing I'm gonna do I have my copy already inserted already placed inside that text frame. And I'm just going to simply go up to my control panel up here and change the columns from 1 to 3, and I'll fix all this in a second. But basically, I want the three tips to make up each one of these columns, and so I'm gonna just double click command A and let's change the typeface from Minion Pro to Avenir next. And I want this just to be Avenir next. Let's make it bold for now. And let's go ahead and make this ultra light italic And let's change the point sides from 12 to 8. Okay, so that's good. And I'm just gonna do kind of, uh let's see here just gonna do a paragraph break there and another one there, Okay? And these headers here, I'm just gonna make those bolts or not Ultra light. I'll make um maybe Demi Bold italic. That's good. Jammy, bold, italic. And normally I would create style sheets from this or paragraph styles, I should say, just so you don't have to repeat this process, but that's OK, so there we go. We have all three of the tips, and basically, now what I want to do is go back to my selection tool. Click the, Um, see here. Let's click the text stream, and there's a couple ways of getting the text stream options. You can go up to object and then text frame options. Command be also works to get your text frame options or hold down option and double click on the text frame that also brings up your text frame options. So I went ahead beforehand and made my columns set before. But if at any point you had to change the amount of columns, you could do that here in the text rain options as well so I could make it to. If I wanted, I wanted to, but I'm gonna make it three. And so you can do some other adjustments here. But the ones that the settings that we want to focus in on now it's column rules. So we have our general tab and let's go to column rules and now an in design. What you can do is add insert column roles within the individual tax frame. So let's go ahead and do that. And, as you could see, every set them previously. So here's a cool thing as well. So I inserted the calm role. I can adjust the length where it starts and ends together, or I can break the link. So I had it linked. I can break the link and change them individually, or Lincoln and then kind of change them together. So if you want just a stylish, shorter line, you could do that much like that. Or you can have the line adjust to may be the starting point of the text and the ending point of the tax. So that's totally personal preference. Let's go ahead and leave it like that for now. I can change the weight. I think one point is fine. I could change the color of it. So I did create a, uh, um, a swatch here so I can go ahead and make it that color that I've created. And then I wanted it dotted, but you could change into type. You could change the type of rule that you have. I'll leave it dotted a swell on and then you go ahead and just hit. OK, And there you go. You have your lines within your sidebar here. Then I could just go in and also change these little headers just for some addict contrast . Changed the headers also to that's watch that created, which I sampled right off for this pot here. So that's good. Now, here's something to know. If I go ahead and change all of this back to black the rules, let's change that again. There we go. I changed it all to black, but the rules don't change this. Just the type does. So again, if you wanted to adjust the color of the rule object and text Rehm options and then you can change the color in column rules. Okay, Right there. So I'll just leave it like that, Go back to what I had, and I'm going to move on to this big block of text here. So this is a longer story to go with my what's cooking theme here. So again, let's go ahead and click this and make the columns to actually know what I'm gonna do this . I'm gonna hold down option DoubleClick and let's change the columns here, so I do want to columns, OK, and here's where you can adjust the gutter size as well. So see this in the middle, if that's not enough or too much room or too much space. Because oftentimes if you're putting a ruling and you already have your text said, you may want to adjust that the type gutter just a little bit. So the rule isn't sitting so tight to the text. So I'm happy with 0.25 But if I wanted to increase that, you notice how the gutters getting whiter. Okay, so keep that in mind when you're adding these rules within the text dreams to adjust the gutter accordingly. Okay, so I'll leave that I'll go to com rules. I'm gonna turn on my insert column rules, and the start and end is matching up almost with my story. If I wanted to increase it with just Lincoln, maybe have it closer to right to the top and bottom like so Okay, the weight of it. Generally, if I'm working with this amount of text, you don't want this stroke of the rule itself to be too thick. I mean, 1/4 inch is good or sorry. Their 0.25 is good. 0.5 is also fine. But I find if you start going, you know to, it's just starts getting a little too overpowering, so I'm gonna leave it at 0.25 I usually tend to leave it black. If it's if it's within a story like that, and then the tight I'm just gonna leave solid as well and then hit. Okay, so as you could see now, I have rules in my little infographic here sidebar and within the actual story itself. So this is, I mean, it's not a groundbreaking. It's not a groundbreaking addition to design, but it's something that will save you time in the long run, just because in past you would have to actually grab the line tool on dry in your own. You have to draw on your own rules individually, which is not a huge deal. But this saves a lot of time. And as designers sometimes that's a great thing, right? So that's it. That's it. That's today's tutorial, one of the many additions that in design has added to the program, and that's it. Hope you have a great day. Take care. Bye now