Keynote: Stunning Presentations Made Easy | Steve Guttbinder | Skillshare

Keynote: Stunning Presentations Made Easy

Steve Guttbinder, Founder of Gold Rush Presentations

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24 Lessons (2h)
    • 1. Trailer

      0:39
    • 2. Theme chooser

      1:16
    • 3. The user interface

      5:15
    • 4. Slides, objects & more

      11:05
    • 5. Time saving tips

      6:26
    • 6. Display options and presenting

      4:51
    • 7. Export options and sharing

      5:11
    • 8. Customizing your toolbar

      2:10
    • 9. Working with objects

      6:54
    • 10. Styles

      4:30
    • 11. Slide Navigator

      1:28
    • 12. Colors

      4:35
    • 13. Intro to tables and charts

      4:41
    • 14. Tables in depth

      2:53
    • 15. Animations & transitions

      7:52
    • 16. Presentation prep

      4:55
    • 17. Connecting your presentation to the cloud

      5:56
    • 18. Tips & tricks

      3:57
    • 19. Master Slides

      15:13
    • 20. Creating Your Own Themes

      1:35
    • 21. Extracting Media

      1:28
    • 22. Transparent Images (Removing Backgrounds)

      4:45
    • 23. Advanced Tips and Tricks

      10:07
    • 24. Working with File Sync Services: Dropbox, Google Drive, Box, iCloud Drive, OneDrive

      3:15

About This Class

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Create Keynote presentations like a boss with expert Steve Guttbinder's fun, 120 minute guide. This class covers all the basics of the interface, from display options and presenting to time saving tips for creating decks quickly. This class also covers the software features you'd need to finesse and refine your presentations to impress your audience and maximize their engagement. Whether you are looking to be a more engaging slide presenter, or just need a more efficient presentation tool, Keynote's straightforward software will make a world of difference. By the end of the class, you'll know the essentials of Keynote to create a presentation from start to finish, with all the effects necessary to wow a crowd.

Transcripts

1. Trailer: Hi, guys, I'm Steve Guttbinder, and welcome to my Skillshare class on Keynote. The goal of this class is to give you an overview on how to make amazing presentations and improve your workflow and efficiency in one of the most powerful presentation tools around. I'll be covering everything from opening Keynote for the very first time to sharing some of my favorite tips and tricks that'll get even the most know it all pros excited. I encourage you guys to take a look through my videos, and hopefully, you guys will learn something new. You'd be surprised about how that one little thing you use every day can make this whole class worthwhile. On that note, I look forward to seeing some rockstar presentations from you guys and can't wait to answer any of the questions you have along the way. Good luck, and enjoy the class. 2. Theme chooser: When you open Keynote for the very first time, you'll be greeted with a welcome to Keynote window. After clicking continue and getting a gist of the new features introduced within Keynote 6 including iCloud integration, brand new themes created by Apple, brand new transitions, interactive charts, and new sharing features. You'll have the option of either viewing prior presentations or creating a new presentation. Let's click create a presentation. The next screen you'll see is the theme chooser. The theme chooser allows you to create professional presentations right from the start using some of Apple's pre-made themes. On the top, you'll notice three tabs. However, some of you may only see two. I'll explain the third one in a minute. The standard tab allows you to create a presentation in a four by three format. These presentations project well on older projectors and also print well on eight and a half by 11 pieces of paper. The next tab is the white tab. This creates presentations in the 16 by 9 format. The 16 by 9 format is perfect for televisions, and in my opinion is becoming the new standard for presentations for premium look. The next tab is only available if you add or save a custom theme that you create or purchase. We'll cover my themes on a later video. 3. The user interface: All right. Now time to create a presentation. I'm going to choose the white theme from the white tab, the creator presentation to show you some of Keynotes' basics. I can choose a theme by either double-clicking the theme or by clicking the theme and then clicking choose in the lower right-hand corner of the window. Now that you've opened a presentation, let's talk a little bit about what you're looking at. One important thing to note is that we're going to be looking at the layout for version 6.2. If you're using either Keynote version 6.0 or 6.1, your interface might look a little bit different. I suggest that you update from the Mac App Store to the latest version. If there are any updates from the versions of the future, I will create videos and let you know what some of the major differences are. On the top of your window is the toolbar. We'll go over into each of the icons and what they do on the toolbar in the next video. On the left side of your window, you'll notice the slide navigator. This allows you to rearrange slides within your presentation. The middle section of your window is the actual slide and allows you to place objects and edit objects on your presentation. On the right side is your Inspector. Which we'll also go over in a later video. Last but not least is your menu bar located on top of the keynote window, which allows you to access some of the more advanced features within keynote. Will go over the menu bar in a later advanced course. The first area that we'll go over is the toolbar. The toolbar gives you access to some of the most frequently used actions within keynote. We'll go over each one of these icons from left to right. The first one is view. When clicked, you'll have options on how to view your presentation. The first and default is the navigator view. This allows you to see your navigator and your slide. The second is slide only, which hides the navigator. The third is light table, which gives you a bird's eye view of your presentation, and the fourth is outline view, which converts your content into words and puts it into the navigator. You'll also have access to edit your master slides, which allows you to edit the theme that you've chosen and create master slides. Access the show find and replace tool, which allows you to in one fell swoop to replace words throughout your document. Your show rulers button, which creates rulers both on the top and along the side of your presentation. The hide and show comments button, which allows you to show and hide your comments all throughout your document, and your presenter notes, which allow you to create presenter notes throughout your presentation. Next is the zoom function. The zoom function allows you to zoom in and out of your slide based on a percentage. You can choose from 25% all the way to 400%, and also click fit in window, which fits the slide in between your navigator and your inspector. You can also use zoom trackpad on either your MacBook Pro or a magic trackpad to use two fingers to zoom in and out and create a custom zoom. Next is the ad slide button. When clicked on, you'll be given the option to add a SlideShare presentation based on a theme that you chose from the theme chooser, or from any of the edits that you've made to your master slide. Next is the play button, which allows you to start your presentation in the presentation view. To the right of the play button are icons that will allow you to add objects to your slide. This includes: tables, charts, textboxes, shapes, media from your computer in addition to comments. We'll go over into each one of these objects in a later video. Next is the share button. When clicked on, you'll have the option of sharing your presentation via iCloud, which we'll cover in a later video, or through a different service through any type of medium you choose whether that's a keynote file, a PDF file, a PowerPoint file, or a QuickTime movie. Next is the tips button. When clicked on, you'll get an overlay of coaching tips that will remind you about certain features within Keynote. Last and certainly not least is the inspector. Inspector is what changes every single type of attribute for every object within your presentation. We'll go over the inspector more in depth in a later video. Now we're at the point we're about to create slides for our presentation. But before we do that I highly suggest we take a look at the preferences for keynote. From your menu bar and clicking preferences, you can create some changes that will affect the overall workflow of your presentation. This includes things such as showing your slide layout names, to my absolute favorite under the rulers tab which is placing the origin of your ruler at the center, as opposed to having it start in the corner. Your preferences are based on your personal workflow. So it suggest you take look at all the different options and making it yours. 4. Slides, objects & more: All right guys. Now it's time to add slides for our presentation. In order to keep track of some of the slides I'm going to add, I'm going to start titling the slides in this deck. Once you have the content on your first slide and you click a slide in the navigator and press the enter key, what will happen is a new slide will get created. Notice how the first slide was actually a title and subtitle slide according to the master, and how the second slide is titles and bullets. This will only occur when you add a slide following the first slide and an Apple Theme. If I click the second slide now and click "Enter", notice how a third slide is created but the Master Slide stays that of title and bullets. You can also add a slide by right-clicking a slide and clicking "New Slide", in addition to clicking to "Add slide" from the tool bar, and choosing a different type of Master Slide to add. Let's say I want to add a photo vertical slide, I'll click that and a photo vertical slide is added. If I want to add a slide in between two prior slides all I need to do is click the slide for which the slide I want to add follows, and then add a slide. Now here's a little trick I love to do in Keynote, when I'm working on my canvas sometimes I want to have a better picture of my slides. So, for the purposes of this demonstration, also for all the presentations you create, if you hover your mouse over the sidebar, you'll notice that the icon changes and you can now click and drag to make the navigator larger. You guys might notice that some of the slides in our navigator seem to not have any content on them, even though when I click into it you'll see a title box and a body box. The reason for this is that the thumbnail preview on your navigator does not display any placeholder content for text. If I were to add text to this title, notice how my thumbnail preview changes. Slides that have no content but do have the double-click to edit placeholders will also not present when you're in presentation view. To move a slide to a different part of the presentation, all you need to do is click and drag that slide to where you want it to go. If you've noticed that you accidentally indent a slide you've stumbled upon an advanced feature that we'll go over in another Keynote class. If you want to change this, all you need to do is click and drag it and move it a little bit to the left. Now let's talk about adding new objects to your slide. I'm going to start a blank slide here and just title it Objects. The next thing I'm going to do is delete the body placeholder so you guys have a clear view of what I'll be doing next. To do this, all you need to do is click within the body placeholder and then click the delete or backspace key on your keyboard. Notice how I didn't have to click and drag around the entire box to select it, something very different from the PowerPoint world. Now let's talk about text objects. When I quickly remove the ruler view so you guys have a clearer view, and then I'm going to click the "Text" icon from the toolbar. So you have your text box you can select it once and start typing your text. You can then de-select it and click and move it to anywhere you want on your slide. You may notice something very interesting happened when you select your text box or any object for that matter. On the right side of your window you'll notice that the inspector changes to characteristics that can be changed about that object, now let's take a look at what some of those characteristics are. The first thing you'll notice is that there are three tabs within the format section of the inspector, in this case it's style, text, and arrange. Style will affect how your object looks, the middle section entitled text in this case will affect particular characteristics regarding the object that you choose, in this case since it's a text box we have text options. Arrange will affect how it's laid out on your slide. Let's take a look at what attributes for this object I can change. I'll click "Style", and notice I can change the shape style which are pre-made styles created from the template, the fill, which affects the background, a border, shadow options, reflection options, and opacity options. When I click "Text", I can choose the font family, I can change the typeface or weight, I can increase the font size along with some other font options, align it to the left or right or justify it, change the spacing, or change the bullets. For range, we can bring it to the front or back of the object in terms of layering, change where it is on the slide, affect the size of it, rotate it in addition to locking it. We'll go over inspector options more in depth in our intermediate Keynote course. I'm now going to delete my text box by clicking it and pressing the delete key. Now I'm going to add a different object, I'm going to add a shape. To add a shape, all you need to do is click the shape icon from the toolbar and select the shape you want to add. Let's say I want to add a circle a circle will be created, same thing goes for some of the other pre-made shapes including arrows, and even lines. You can affect the attributes of each shape just like we did with the text box. You can choose the style, affect the fill, border, shadow, reflection, and opacity. Notice how if I choose a line the style changes from different options that I have including different types of endpoints. I can also create special shapes such as stars that have different attribute options. I encourage you guys to play around, and if you have any more questions or want to learn more about how to effect different attributes of these objects tune into our intermediate Keynote course where we'll go over everything in more detail. That's objects for you. Now let's move on to the next topic which are going to be bullets and images. What we're going to do here is really kill two birds with one stone. So, I'm going to click "Add slide", and I'm going to add the title, bullets, and photo slide. All right. So, bullets and images. These two things are probably going to be found in most of your presentations. So, I'm going to show you a few time-saving tips on how to do them right. So let's talk bullets first. On most Master Slides, you'll actually see a predefined body box with bullets already created in them. What that means for you is you don't have to do it the old school way which was pressing option A creating a bullet and then typing in your first bullet after a whole bunch of spaces. So, what we're going to do is we're just going to type my first bullet, and you can then add another bullet by pressing the enter key, type in your second bullet. You can then indent your bullet by either pressing the tab key on your keyboard or by using the inspectors out dent or indent options. So now let's talk about images. I'm going to make my Keynote window a little bit smaller since there's a file I want to use in my desktop, and also there's a few pop over icons I want you to see. I'm going to make this a little zoomed out as well. When I click that icon, a media window appears that lets me add photos from my Iphoto, Aperture, or Photo booth libraries, in this case I'll pick this Vans sneaker. Notice that when I added that image it filled it to the constraints of the prior media placeholder. If I want to change that, I can double-click the image, and then use this slider to fit the image. I can also change the bounding box in addition to adjusting the image. So now let's talk about adding photos that aren't in your Apple libraries. For one, if you have an image on your desktop what you could do is simply drag it in. You could drag it onto a media placeholder and adjust it as you please, or you can get rid of that media placeholder altogether and simply drag it in. Another one of my favorite ways to add images is using the insert command. When I click "Insert" from the menu bar and then click "Choose" I can locate documents all over my computer and then add it to my document by finding it and clicking insert. So those are just a few of my favorite ways to add images to Keynote documents. There are ton of others including copying and pasting, and also using the replace image command, but we'll cover those in a later course. We're going to go to now our animations which include Transitions and Builds. All right guys, now let's talk about the fun stuff, animations. Some of you guys might be asking, "Well, I've heard the word transition, I've heard the word build, what's the difference?" Well in Keynote there's a pretty clear difference. Transitions or animations that occur from one slide to the other. Where builds are animations that occur on objects. Now this is where some of the new features in Keynote 6 really come to light. Whenever an object is selected, you'll notice that the inspector changes for characteristics that can be changed regarding that particular object. The same holds true for animations. If I were to click a slide and then I choose the animate tab from the inspector, notice how I will now have transition options for that slide. What I would do is I will add an effect, say I wanted to add the page flip effect, get a nice little preview. If I wanted to add an animation to an object say this picture right here, I would click it. Notice how it doesn't say add a transition anymore and I also have three so what's the difference? Built-in action moves an object onto your slide, action moves an object around your slide and build-out moves an object off your slide all during your presentation. Some built-in effects include things such as; fade and scale a new one in Keynote 6.0 actions include; changes to the opacity and scale of an object including some new emphasis effects added in Keynote 6.0, and build-out has the same effects that you would see in build-in. 5. Time saving tips: All right. Let's adjust the screen a little bit here and go into my favorite subject of Keynote 101 which are my timesaving tips. What you guys see before you are a list of actions that I use every single time I make a keynote presentation and I can't tell you how much more efficient it makes my workflow. You guys can get these down then you guys can make presentations like no other. Let's go through them one by one. The first is selecting multiple objects. Some of you guys might know if you click and drag your cursor, anything that the drag area touches will become selected. I can then move them around however I please and even affect some of their characteristics using the inspector. But what happens when I have an object smack in the middle that actually don't want selected, my click and drag doesn't quite work. Well, here's the solution. If you hold down your command button on your keyboard and then click each object, you can select all the objects and they'll become selected at once. Notice how this box was not selected. If I actually click that box and say one it not select the timesaving tips title, all I need to do is hold down command and click it while the others are selected. I can also use that trick for slides in the navigator. If I click slide six hold down command and click slide seven, notice how both sides are now highlighted in yellow. If I click and drag, I can move them together. Next up are rulers and guidelines. As some of you may recall from the beginning of the course, I can show my rulers by clicking view and then clicking show rulers. What's nice about rulers is the fact that they give me an idea of where my objects are in my slide. If I click an object and then click and drag it, notice how on my ruler on the top you'll see a centerline, a left bounding line and a right bounding line just kind of giving me an idea of where things are. Also notice when I move my objects, you see these yellow lines appear within my slide. Those are called Snap guides, I can change my snap guide settings from Keynote preferences and choose what I want them to snap to. Another thing I love to do is create guides. If you click and drag from a ruler, you can create your own optical guidelines to give you an idea of how things should be lined up on your side. Next up is the undo command and it does exactly what it sounds like. It will undo the last action you performed. You can use the undo command by either going to edit and clicking undo or by using command Z. Notice how I am undoing all the guides that I placed on my slide. Next up is duplicating. Duplicating allows you to create copies of an object quickly and easily. There are multiple ways to do this but I'll show you my favorite. Some of you guys may already be doing the copy and paste method which involves pressing command C and then pressing command V. You can also select the object that you want to duplicate. Go to edit and then click duplicate selection or you could simply select an object and press command D. Now let's talk about aligning and distributing. Whenever you have multiple pictures or icons on the slide and you want them to be arranged perfectly, you no longer have to line them up by eyesight. So, here's what you can do. First, I'm going to make this a little bit smaller. I'm then going to create some copies and just for fun right now I'm going to kind of make them all at different levels. Now watch this. If I select all these objects and I right click, the line objects menu and I can choose top. Notice how now all the icons are aligned on top. Now notice how things are a little bit unevenly distributed. Well, let's change that. What I'm going to do is I'm going to take one of my icons and move it all the way to the right. Now there's uneven amounts of space in between them. If I select all these icons, right click and then I go to distribute objects, I now have a menu for aligning them horizontally, vertically or evenly. So, I'm going to do this horizontally and notice how they are now all evenly spaced. So what we just did it goes well with our next topic which is grouping. Let's say I want to make all four of these icons one selectable object so I don't have to select each one of them every time. Well, if I highlight them, I can also right click and there is now a group option. If I click that group option, notice how these four objects are now one group. If I ever want to change one of these objects say maybe the height, I can double click into it and move those icons while it's still in the group. I'm going to undo that for now. All right. Resizing and rotating. So, let's resize and rotate one of these icons. So, what I'm going to do is I'm going to ungroup these objects. So, I'm just going to play with this one. Now notice when an object is selected, you'll see these white squares all over. These squares are called handles. When you click and drag, you'll adjust the object based off of the position of that handle. Notice how the lower right hand corner moves it in this direction while if I pull it from this corner, it grows in that direction. Notice how the object is resized proportionately. You'll notice in the inspector under the arrange tab that there is a constraint for portion checkbox. If I uncheck that, I can now manipulate the image without having the proportions constrained. Notice in the same inspector under arrange, I can also find the rotate options. Now time for that lifesaving tip I was talking about, which is saving. Save, save, save. Although OS 10 actually automatically saves all your documents within the background, I do suggest constantly saving just to make sure that you're working on the right version. In order to save, all you need to do is click file and save. If it's your first time saving, you'll be prompted with something that looks like this, I'll ask you to place it anywhere on your computer in addition to being able to store it on iCloud. When you store it on iCloud, you can actually access your documents via your iPad or iPhone. 6. Display options and presenting: All right. Display options. Believe it or not this is probably the most important section in the entire keynote series that I'll be teaching. Why? You might ask. Well, take it from time after time where people have spent weeks creating presentations. Only to show up on pitch day and not know how to work the AV. So, that's why we're going to go over some of the basics of what happens when you plug your Mac into a projection device such as a projector or TV, and also how you can use the Presenter View to your advantage when you're presenting. One major difference to understand is the difference between a mirrored display and extended display. With a mirrored display, what you see on your computer screen is exactly what you see on the presentation screen. With an extended display, what you see on your computer screen is different from what you see on the presentation display, as you will see something called a presenter view. We'll go over that in a second. But first, the basics of setting your display. The first thing you'll want to do is click the apple in the upper left hand corner and then click System Preferences. You'll then navigate to Displays and click it. Now from my experience, if you use a VGA adapter and plug in to a screen using a mirrored setup, you'll notice that it'll probably look a little wonky. How do you change those settings? You may want to click Scaled and then adjust the settings for your Displays. If you do not see the display name on your systems display over here, choose Gather Windows and you'll see the other monitors scaling options. Under the Arrangement tab, you will have the option of either clicking Mirror Displays or having it unchecked which would lead to an extended display like the setup that you see here. What you see in your Window now is what a mirror display would look like, where this particular graphic shows an extended display. It's only in an extended display where you can use presenter view. All right guys, I know that was a doozy, but I guarantee you it's going to come in handy one day. So, now let's talk about your presenter display. So what you're looking at right now is a screenshot of the presenter display. I'll show you guys how to get into it in a second. But you'll notice there's a lot of great things here that can be used for giving your presentation. Things like your current slide, your next slide, your presenter notes, the time, the ability to hit Show Navigator, which allows you to choose which slide you want to go to without having the audience see and that without having to close your presentation. In addition to the ability to add things like in a lapsed timer. Here's a view of what that would look like. Notice the navigator on the left side over here along with the elapsed timer. In addition to this, a green line on top which is extremely useful especially when you have build, that's you're ready to advance indicator. If it is green that means you can click ahead, where if it is red, a build is being performed or a movie is being played or something along those lines. One important thing I forgot. Sometimes, when you're giving your presentation, it turns out your presenter display happens to be on the screen that the audience is watching. That is a no guano and in a live environment, you'll see this icon over here which allows you to quickly switch the displays. So keep that in mind if you're ever giving a pitch. To make sure that you see presenter display, in your Keynote Preferences just make sure Enable Presenter Display is checked and also make sure that your displays are extended when you plug in. If you want to get an idea of what it looks like to practice, say if you only have one screen, you can click Play from the menu bar and then click Rehearse Slideshow. So your displays look great, your decks looking good, now it is time to click Play. And it is as easy as you might think it is. All you need to do is click Play from the menu bar and your presentation will begin. In order to progress through that presentation, you can use either your arrow keys, your track pad, your presentation remote or even your iPhone. If you'd like to add your iPhone as a presentation remote, all you need to do is download the Keynote app for iPhone, which is free. Click the Remote icon in the upper left hand corner and click Add a Device. On your Mac, you then click Keynote Preferences, navigate to the Remote tab on your iPhone. Your iPhone will appear and then you would click Link. You can now use your iPhone to control your presentation. 7. Export options and sharing: All right, guys were in the home stretch. So, you guys gave your presentation, you killed it, but now it's time to deliver the document to your client. The thing is, you either don't want them to be able to edit it, or they don't have Keynote, or some other excuse, and trust me I have heard them all. Lucky for you, Keynote had export options built right in. Let's take a look at what they are. The first is a PDF. PDF can be viewed on pretty much any computer and Keynote gives you all sorts of options that allow you to create a PDF that you want. Such as one that may include presenter notes if you guys want to review with your team, or something like printing each stage of bills which allows you to create a PDF and keep the importance of the bills by making every build a different slide. The next option is PowerPoint which allows you to export your presentation as a PowerPoint file so that you can distribute to people who either don't have a Mac or needed in PowerPoint for other editing reasons. One thing I would suggest that you guys do is take a look at your PowerPoint file when you export it as I've had trouble with certain things carrying over. Things such as bullet formatting and builds may look a little different in PowerPoint. The next option is QuickTime. QuickTime allows you to create a movie of your presentation. Why would you want to do that? Well, this is one of the only ways to get Keynote to present exactly as you made it with every build and every transition on a Windows PC. So, this tends to be a resort of mine that I actually use quite often when having to deliver a document for a preview instances, sending over to a client. The next option is HTML which allows you to create a web page of your Keynote. I honestly don't suggest this as I've had tons of problems with it and I think is a feature that's just been carried over from the old Keynote. If you ever do need to present it online, I would actually suggest using this next option images and using your images on something like a media slider or a website like Slideshare. But while we're on images, you can export your slideshow whether it's certain slides or the entire presentation in a format of your choosing. Last but not least is Keynote '09. You guys might know that we're working in Keynote six where Keynote 09 is actually Keynote five, and it was a huge upgrade and certain things are actually not backwards compatible. So when you do export as a Keynote 09 file, just know that some things may look a little different. Always double-check your work with any of these exports. All right guys, as we wrap up over here. All right guys, we're at the end of the road, but before we finish this course, I'm going to show you guys a little bit about our Keynote for iCloud. So, Keynote for iCloud was a new service introduced by Apple that allows you to not only store your Keynotes on all of your devices, but also allows you to collaborate with your collaborators in real-time. So, I'm going to show you guys how to make your document iCloud friendly. So for one, the first thing you need to do is actually save it to iCloud. So, I'm going to click the menu bar over here, I'm just going to rename it size Skillshare for iCloud. Where am I going to put it? I'm going to put it in iCloud. So, I am saving it there, then am going to click the Share icon and what I'm going to do is just to make it easier for us right now. I'm going to do share iCloud a link. So copy in a link, you'll notice in a second that this icon changes to a green icon which means that it is on iCloud. I'm going to pull up a web browser, I'm going to paste that link in and notice that I can now actually make changes to the presentation. I can move images around, I can add titles and what'll happen is as I made that change, I can work with other people, I'm now going to close my window, and in a few, my presentation updates and here is that slide I just updated. One thing to keep in mind though is that due to the fact that the documents need to remain on iCloud and not in a file on your computer, I know a lot of businesses sometimes use Box or Dropbox, it will actually not be the most seamless environment for keeping track of all your shared files within a business. However, if it is say something like a pitch iCloud works very well when working on with a small group of people especially for making edits. 8. Customizing your toolbar: Let's kick things off with customizing your toolbar. The toolbar as you guys may recall from our first class, is this area on top of your keynote window that allows you to add things quickly such as objects, and text boxes, and also allows you to get to shortcuts such as playing your presentation, adding slides, or opening up your inspector. The default toolbar is great especially for the basics. But if you're like me, and really want to have control over creating your presentations, the ability to access tools that are normally buried within your menu bar, or within the inspector, right here in your toolbar, it's a great way to increase efficiency. So, how do you customize your toolbar? Well, you can do it in one of two ways. You can either click View and then click Customize toolbar. Or, you can right click the Toolbar, and then we Customize Toolbar. Once it's clicked, you'll be presented with a whole list of icons that represent different types of tools that can be put onto your toolbar. This includes everything from adding connection lines, to sending layers forward or backwards, to copying and pasting different styles. We'll cover all of these features throughout this lesson. But in the meantime, I'll show you how to add them to your toolbar. For example, let's say I wanted to add the link by end to my toolbar, all I need to do is, click and drag it, right up to my toolbar. I can also remove things from my toolbar, say the tips byan, which I don't ever use. I will click in drag that up with the toolbar, and you'll notice how it disappears. I can also create spacers to help me organize myself in addition to something called a flexible spacer, which takes advantage of the width of your keynote window. If I change things up too much and I'm not happy with how it turned out to be, it can even drag the default toolbar right up here, and I will make it just how it was when I opened up for the first time. You also had the option of showing either icons and text, or just icons, which does minimize the room on your keynote toolbar, but makes a little hard to find out what's going on. I usually keep the icon and text open. 9. Working with objects: So, this point, you probably know the basics of working with objects. You click the object you want, drag it to where you want it to be on the screen, apply some inspector effects. So, now you guys are going to learn some of the more advanced ways of how to work with objects and get the final product that you want faster. In order to achieve this, we're going to introduce the concept of modifier keys. Modifier keys are used in combination with either a mouse click or a keyboard stroke that performs a different function from what they normally do. We're going to focus on the Shift key, the Control key, the Option key, and the command key. These are all located on the left side of your keyboard along as on the right side. But for those of you who are right-handed, it's very easy to use your mouse in your right hand and your left hand to press a modifier key. Sometimes you'll also notice in the menu bar that there are symbols next to letters. These symbols represent different modifier keys which can be seen over here. Let's start off with selecting objects. You guys might remember some of this from our first class, but we will go over it again just for a little review. To select objects, all you need to do is either click an object or click and drag, and anything that your cursor area touches becomes an object that you can then manipulate. If you want to select objects without having to drag a cursor area over it, all you would need to do is hold down the command key and select the objects that you want to select. This also works for deselecting objects. One handy trick is also selecting every object except for one thing on the page. For example, if I press Command A to select all objects on the page, and I want everything's selected except for this pink box here. All I need to do is press command, and while I'm holding down Command, click that pink box and everything will move except for that pink box. Now let's talk about precise movements. Let's say I want to select an object and only move it a couple of pixels. I can do that by using the arrow keys on my keyboard. Any arrow key pressed once will move the object one pixel at a time. Notice that how under my format inspector on the arrange tab, I will also have X and Y pixel coordinates of the object I have selected. So, notice how as I use my keyboard and I'm pressing the up key, the Y-coordinates are going down. Couple of other things, if I hold down the Shift key and use my arrow keys, what will happen is the object will move 10 pixels at a time. If you guys want to get really fancy, you can actually input the exact coordinates in the arrange for inspector and it will move to those exact spots. Notice how these pixel points represent where on the canvas it is. The zero X coordinate starts on the left side here, and the Y zero coordinate starts on the top side here. So, if I would have zero and zero, notice how the object according to the bounding box is at the corner over here. All right, onto the next trick. Let me move this back over here and let's talk about duplicating. So, one way to duplicate a particular object downside is to obviously do the Command C and then Command V route. However, check this out. If I would hold down the option key, selecting object and drag, notice how every time I click and drag, it creates a duplicate of that object. Pretty nifty, right? All right, rotating is another command modifier key. I have an object selected and I then hold down the command key. Notice how my cursor on the edges turn into a little rotation icon. If I click and drag, the object will turn as I see fit. All right, straight movement with objects. This of all the tips on this page is probably the one I use most. Let's say I want to move an object and I want to move it in a straight line. Normally, that involves clicking, kind of making sure it's lined up. Well, check this out. If I hold down Shift, select an object and then move it, notice how even if I mouse goes up and down a couple of pixels, it's going to be moving in a straight line. Same goes for moving up and down and if you do move it diagonally, it'll stay on a sort of grid. So, let's talk about layering objects. We're going to take a step back from the modifier keys for a second, just to talk about how objects have the ability to layer within Keynote. What does layering mean? Well, say that I want this key, this object of this Shift key to be behind this keyboard but only a little bit. Well, turns out I can right-click that object and hit send it back and notice how it will now be layered under the picture of this keyboard. I can find some of those options from the format inspector under the arrange tab. I can bring it forward one, for example I can now bring it, click that a few times, and it will now be behind this pink object over here but in front of this keyboard. This is something I use a lot and actually I'm going to go back to our first lesson. Click customize toolbar actually bring some of these forward, backwards, and front, and back buttons up on my toolbar and included a little spacer there to separate it from the rest. All right. Let's move this back down. Now we're going to introduce something that's going to be somewhat of a curveball, the 90-degree rotation lock. Chances are you guys may actually not use this very often but what this is going to introduce is the concept of using two modifier keys at once. For example, let's say I have my command button held down and I'm in rotate. If I start to hold down Shift while I'm holding down command, notice how it applies both of the effects. I'm currently rotating the object, however, since holding down Shift keeps it kind of straight when you're moving it, here it locks it into 45-degree rotation locks. I suggest that you guys take a look at the menu bar and see what combinations of modifier keys you can use to create. That is how in the menu bar, if I hold down the option key, you'll notice that some options are new. Pretty cool, right? Well, guess what, guys? I saved the best for last slash I forgot to put it on the slide before and that is resizing objects from the center. Most of the time when you resize an object, it's being changed from a corner, the corner that you're dragging from or the corner opposite that you're dragging from. If I were to hold down the option key and then drag, it then resizes from the center. I cannot tell you how much time that saves me in all the presentations I make. 10. Styles: Styles are short cuts for specific settings related to text, shapes, and images. So why would anyone ever want to use styles? Well, think about it this way. Let's say every time you make a new slide you have a particular type of shape that's on your slide and you want to look a certain way every single time. Normally, if you click the shape bar you're going to have to drag it out and then style it accordingly. So we're going to take a look at a way to quickly and easily apply settings with one click as opposed to changing it every single time. So let's first take a look at textiles. What I'm going to do is I'm going to click a text box and go into the text tab on my four men Specter. The style panes are located on the top. These are your paragraph styles. Your character styles, in addition to your bullet styles. If I click into paragraph styles, you'll notice a list of premade styles that Apple have already created for you. If I click save body, notice how it will apply a certain font size, text, color, and all sorts of other alignment and paragraph options to that text box. If I have some text selected I can choose a character style. Now although the characters styles and paragraph styles are similar, a characters style only applies what's going on in the font selection over here. It doesn't affect the alignment, the spacing or any of the list options. What's interesting is if I want to create my own textile. Let's say I use Gotham throughout my presentation. If I select this text change it to Gotham, I can now create a paragraph style, and let's just call it my text box, and then any time I create a new text box, I can now apply that style directly to that text box and all of the settings from the text box which I defined will now be applied to that text box, and the same goes for shapes. Let's say I wanted to create a shape style. I go into style. I'm going to choose a color. I'll choose that color to be purple, and what I'm going to do is add a picture frame border to that shape style. Let's do this Kuhr.corner. So once all my attributes have been selected, when I click this right arrow over here, click this little plus button, and notice how it adds a shape style. When I now add a shape I can apply that shape style directly to that shape and everything will be adjusted. Now watch this. I can actually take this shape that I already adjusted all the settings for and actually redefine a current shape style. So I'm going to right click this first one over here. I'm going to do a redefined style from selection. Once I do that it's going to ask me if I want to change all the objects that have been used in the presentations already to be updated when I click okay, and then notice that my image over here has been updated. Here's something interesting. In regard to shape styles, your first shape style and all the rest of the shapes styles are actually the same shape styles that you'll see in the selections on your shape bar. Shape styles have the ability to take on fill, border, shadow, opacity and text attributes. With image style it's pretty much the same thing. Then image is selected. Notice how you'll have yur image styles. Some of the pre-selected ones includes things like a picture frame or even a black line around it and you can go ahead and change that up. Say I want a dotted line that is actually yellow, and right click the current image style do you redefine style from selection, and then any image I actually then apply that shapes out to will have exactly these attributes, and last but not least regarding styles is your default textile appearance. So, when I click text box, it will create a text box currently it's in helvetica light when I can do is I can change it to the font that I want. Let's just say I want Gotham light. With that text box selected, I can click format, go down to advanced, and then click settings default text box appearance. Now, whenever I create a new text box it will match the exact same characteristics and I don't have to waste time reformatting them every time. If you guys like what you saw here. I'll be covering styles more in depth in our next advanced class. So stay tuned. 11. Slide Navigator: Now, let's move on to our next section, the slide navigator. As you guys may recall from our first lesson, the slide navigator is basically an index view of your entire presentation. It allows you to see all of your slides, allows you to reorder them. You can even make this line navigator larger by clicking and dragging. What you guys are going to see here right now are some of the more advanced features of the slide navigator. The first feature is Slide Hierarchy. This allows you to create so-called sections within your deck and help keep you organized. When I'm working in 100 plus page decks, I definitely take advantage of the slide hierarchy feature. There are a few ways to create Slide Hierarchy. Let me add a few slides just for an example's sake. One thing I can do is clicking a slide and then clicking and dragging it a little bit to the right of a slide. That is how that blue line is now a little bit indented. If I let go, you'll notice an arrow. When I click that arrow, I can then collapse the slide although the numbers still say 4, 6. Meaning, that that slide will still be presented when we are presenting our presentation. Hierarchy, you can go up to six levels in. One nice thing about these sections is that if a section is closed and you then move that parent slide to a particular section a deck, it actually moves all the slides with you. Another way to create hierarchy is by using your tab and you're Shift Tab keys on your keyboard. By do Shift Tab, It will outdent a hierarchy. Where if I press tab, it will indent a slide in the hierarchy. 12. Colors: All right. Now, let's move on to colors. Now, I can talk about colors for hours. So, what I'm going to try and do is give you some of the best tips that I know about how to use color in Keynote. Now, everything color wise comes down to two things, one that I actually forgot to put in here, one is called the color picker and the other are the template colors. Now, how do you find these menus? Say, I choose an object that has particular attributes that can be affected by color. Let's create a shape. Notice, how in the fill, you'll see a couple of things going on. You'll have two areas that show you the current color of the particular object. If I click one of these, you'll notice that there are some pre-filled colors that actually go along with your template. Since I'm using one of Apple's white templates, these are the colors that are pre-filled. If you'd like to know how to change these colors, stick around for our advanced course. The other selection you can choose is the color picker. If I click this little color wheel over here, notice how a color picker appears. Now, the color picker that you're looking at is actually the color picker that's built into the Mac operating system and believe it or not, it's actually very powerful. I'm going to give you guys a quick crash course onto what the color picker can do. Let's start from the top. On the top section of the color picker, you'll notice different icons that represent different ways of choosing colors. This include the color wheel, color sliders, color palettes, the ability to get a color from an image, a crayon box, and in addition to other things that you can add to the operating system which we'll cover in a second. Below it is the color chooser. You click this magnifying glass and then click a particular part of your screen, you'll notice it will select that color. It will then be the current color selected. The section below that is a way to choose the colors from the particular area that you're in, so whether that is a crayon box or the color wheel itself. You can choose the opacity of the color. Notice how the current colors changes a little bit. In addition to creating a safe color palette below, if you click this little dot over here, you can actually drag colors that it will remember. So, let's talk about applying colors. So, there are many ways to apply colors to an object. For example, say I have an object, and I choose a color from my color picker. I could just drag the current color right onto an object, this works for things like the background. For example, if I want to drag it onto the background, notice how it's highlighted in blue, it will change it to that. I can also select the object itself. Say, I wanted to change it into a gradient fill, I could then select the colors. Notice every color selection you actually have the ability to then choose from the color picker itself. If I want to apply color to particular text, let's make a text box over here. Now here, if you drag a color onto a text box it will actually fill it, so the background will become that color. However, if I drag that color into the colored shoes that are on the inspector, it will change that color. This is in addition to being able to choose from the template colors below, in addition to choosing the color wheel and then changing the text to whatever you want. One of my favorite parts of the color picker is the palette tab, which allows me to make a new palette. Let's say I want to rename that palette, we'll call it Skillshare. I'm then going to grab some colors using my color chooser and I delete this one over here using my delete key. Chooses blue, drag it in here. Now, I will be able to quickly and easily say I have some text, I can highlight that and then just choose a color and it will automatically be those colors. What's interesting about palettes is that you can actually export them to other systems and automatically anyone you share it with will be able to choose the exact same colors. You won't have to tell them a particular RGB level or anything of that sort. Speaking of add-ons, one add-on that I suggest that you guys Google is the hex color picker. The hex color picker allows you to choose colors based on a hexadecimal value. For example, let's do some gray over here, which is very handy when working with folks in the web development world. 13. Intro to tables and charts: Next up are tables and charts. Keynote allows you to create tables and charts that match the look and feel of the rest of your presentation. In order to add tables and charts to your presentation, you could do so from the default toolbar with the table and chart icons over here or through the Insert menu bar on tables and charts. When you add a table, you'll be given the option of choosing from some of the styles that are predetermined by your theme. You would click that table and then you would resize it to where you want it to be on your presentation. Now how to resize your tables was something that was actually new to me when I first was playing around with it. Once the table is on your slide, all you need to do is click the table and then click this little circle icon on the upper left hand corner. Once that's clicked, you'll then be able to resize your chart to where you want it to be. The default usually include a header row, a header column and a whole bunch of cell data. When you click a table, you'll notice that the inspector under the Format tab is a little bit different. You'll have table options, cell options, text and arrange options. You're able to change the table style, add more or less header footers and rows, increase the font size of the cells within the table, create a table outline, create grid lines, create an alternating row color in addition to checking off this little check box here which allows you to resize the row to fit the cell contents. Let me just make things a little bit bigger for you guys over here and make this table the same as it was before. One nice feature about the tables within Keynote is that you can actually create functions as well. For example, if I have a cell clicked, I then choose the equal sign, I can type in some and then I can actually just select the cells for which I want to be part of that function and then I can click Enter and the function is created. So, moving on the charts. Charts allow you to display your data and a bit more of a graphic way. When you first choose charts, you can choose between 2D charts which are flat, 3D charts which is what you're looking at now which provide a little bit of death and interactive charts which we're going to cover in a second. With charts, when a charges clicked, you'll have the option to always edit your chart data, you can change some numbers around in here, let me pull this up. Notice how the chart immediately reflects what you change over here. With a 3D chart, you'll get a nice little 3D mover icon which allows you to click and then turn your 3D chart and make it look how you want it to look. Within your inspector, you'll have a few more options such as the chart death, the lighting style, the bar shape whether it's rectangular or cylinder, along with a couple of other formatting options as well. You'll also have access in series options that allow you to do things like label your charts and under the chart format inspector you'll actually be able to change your chart colours as well. However, sometimes the chart colors that are built within the theme don't necessarily match the colors that you wanted to convey. So, what I'm going to do is I'm going to click view. I'm going to click colors, show colors. Then I'm going to choose the colour that I want and then simply drag it onto the graph that I want some colours changed. Let's make that yellow. Lastly, one of keynote's sixes newest options is interactive charts. I'm going to change this chart now into an interactive chart. Notice how on my Inspector under chart. I can choose for my chart type. I'm going to make it into an interactive column chart and notice how it now went from those four months into these now just two bars. Well, what happened? Turns out that each one of those months is now changed into a different stage of a build of this interactive chart. When you are playing this in your presentation every time the default is every time you click it will progress through the build, so it will go from in this case April, to May to June to July and that can actually be changed under the animate tab of your build order. Notice how I'm going to go build in. I'm going to hit add an effect. I'm going to go to Magic chart and notice how over here the delivery is now continuous and what I'm going to do is change that to by-set and now if I open up my build order, you'll notice that each one of these is on click. 14. Tables in depth: Now that you guys have a gist about what tables and charts are, I'm going to go over each and every one of the Inspector attributes per table and chart. So, let's do tables first. Again, we are now in the Format tab under the Format Inspector of the Table tab where on the top, you'll see Table Styles. Just like styles in the past, you can actually define styles and make it easier for you to create tables that look exactly how you want it to look with one-click, header and footer rows and columns. You have a checkbox to add a table name that you can then just double click and type in. The table font size increases the fonts or decreases the font throughout the entire table. However, you can do that on a case by case basis as well. You can create a table outline. You're going to outline the table name, if there is a table name. You can create grid lines throughout the table. The alternating row color allows you to add more rows and it will continue on with the theme, in this case, creating a gray row every other column that will not affect your header row. In order to add rows and columns, all you need to do is click these two double bars on either the row or column side, and then increase the numbers. You can affect the row and column size on a table wide basis. Again, you have the ability to resize rows to fit cell contents. So, if say I have more than texts that can fit on this view, if I click this, it will extend it. Under the cell column, you can create the format of the cell, whether it's number, currency, text, date, time duration or even creating a custom format. You can create the fill color of the cell. You can change the border of the cell. When I do this, I would create the border. I would then have to select what part of the cell should be affected. So, I first choose the style that I want and then I would choose, say if I just want it on the right side, then just the right side of that cell gets affected. If I want it to be on all four sides, I would choose a different option. You can also create rules. So, let's click the entire table here, go with some conditional highlighting. I'm going to add a rule. I'm going to, in this case, make it a number. If that number is equal to say 34, that number is now bold. If I were to change that number to say 33, all of a sudden, the rule of the Conditional Formatting does not apply. 15. Animations & transitions: All right. Now, let's talk about some advanced animations and transitions. So, sometimes on the slide you want animations that happen at different points in time, whether that's on a click or immediately after a prior build or even with a built. So you guys are going to see how to do that right now. So, the first thing I'm going to do is I'm going select all three of these objects and I'm going to click animate from the inspector and then going to change it to, I'm going to have them all dissolve in. Notice here you'll get a little preview and right now they're happening at what looks like one after the other but in reality if this is a presentation what would happen is each one of those animations if you apply them all at the same time to different objects will apply when you click in your presentation. So, let's talk about how to change that. So, under the animate inspector, we'll notice all the way on the bottom you'll have this button that says build order. When I click that button, you'll notice a new window is going to appear. Let me make this a little shorter for you guys to see, and you'll notice a couple of things happening. You'll have the name of each object I have selected if there's text within the object it will say the text that is within the object. If it's an image it would be an image, and you'll notice that these numbers are one two, three. That is the ordering of the builds in this particular case. If I were to click on say animation three, notice how it says start on click as same thing for the first one here. For a first build, if I then click the dropdown options, you'll notice how it can apply immediately after transition. So, let's do that. The second one here instead of on click I'm actually going to want to do it after the first built. And with this animation number three, let's do it actually with build number two. Notice how if a build is applied after there is a solid line. If a build is applied with a prior animation there is no solid line. I'm going to do just to show you one thing that I learned later on is how in Keynote, the older version of Keynote, used to be able to move groups very easily. But I was a little bit not as obvious on the second one. So, I'm going to copy all these. Notice how if I copy an object with animation, it gets applied as well. Going to make build number four now play on click. And as far as moving groups, let's say I want to move these groups above it. Notice how the first number in the group in each group is bolded. If I want to drag that group, say to appear first, I'm going to click this number four and then drag it above number four, an these are titled the same but that it did in fact move it above that prior built. And just show you guys, and I just skipped over this, if you ever wanted literally just change the order of particular builds, notice how here it's one, two, three, if I just drag three and between one and two that build will now occur after the first build and every time you click a build within the build order it will highlight the object on the slide. Alright. So, now let's talk about different types of transition and animation settings. So turns out, certain animations and transitions actually have sub-settings. For example, let's just say I want to change this, I'm going to choose scale. Notice here they're all scaling in but under the inspector, under build-in, under scale, you'll notice that for one you can effect the time of the build. In addition to this little drop-down over here, it currently says up in scale, you have two options. You can do up or down. So, now if I preview that one, notice how this is going to be down and let's say I want to search this one out but this one I want to be up. So, notice how they're all scale animations but this one is scaling down and this one is scaling up. There's a few more animation options and I think it would be best to show you in a bullet object. For example, let's say you want the the bullets to appear in but if you were to say hit build in on dissolve, what's happening is all the bullets come in at the same time. Well, under the settings, you'll notice how there is an option for text delivery and if I click that I can do by word, by character, in this particular instance not exactly what we're looking for. I'm going to go down even more and notice how there's delivery option, if I click that I can do by bullet or by bullet group. If I click this now and I preview it notice how each bullet of the build now comes in on a particular different time. In my build order I would be able to say whether I want that on click or if I want them to appear after each other without me doing anything. All right. So, now let's speak to text transition such as a special type of transition that only affects the text on a particular slide when going from one side to another. So, the first thing I'm going do is I'm going to make sure I click off any object and make sure nothing is selected. Under the animate inspector, under transitions, I'm going to click add an effect. I'm going to scroll down and I'm going to choose swing in this particular instance. There's no slide after this particular slide at the moment so it just fade into black. So, what I'm going to do is I'm going to duplicate this slide. Just to kind of show you the emphasis of this, on the second slide now I'm going to delete this bullet group, move this text box over here, and I'm also going to take off the animation settings because if it were to transition from one side to another since these all we're building in they would not be there on the initial state. So, let me click none over here. Go back to the prior slide, I have swing selected. I'm going to click preview and notice how it was only the text that was affected in that particular transition. Noting that some of you might be wondering what's the difference between that and an object flip, I'm going to perform this one more time and notice how the object is not being flipped within these objects is only the text. So, now let's talk about 3D transitions. 3D transitions are transitions that occur between slides that allow objects to move not only on the X and Y paths but also on the Z-axis. Things can turn on its side and change and all that, it's kind of fun stuff. So, if you go to the animate section under transitions, you will notice that under object effects these are all effects that will have some sort of 3D transition applied. So, let's just say I choose perspective. Notice here things go on it's side, slide off the screen, come back and then change again. Another interesting thing about the 3D transitions within Keynote. I'm going to switch this now to object, let's just say object flip. You'll notice on the lower right hand corner, I'm going to play it again, the sections of my master template are actually not moving. Which provides a pretty cool feel for when everything on this side is moving except for say the background. That was actually a new feature within the new Keynote. If there are 3D transition size that occur from one side to another and they both have the same master, those master objects will actually not move which is a very cool stuff. 16. Presentation prep: All right, Presentation Prep. So, you guys have built your keynote, you're ready to go, and all of a sudden, you figure out you're going to be in a room that you're totally not prepared for. So, that's why it's important to know as much of what we're about to talk about in advance as possible. So, the first thing is the room. When you're presenting, you should try as hard as you can to figure out whether you're going to be presenting through a projector or through a TV. Although the new standard format is slowly becoming 16 by nine, different from what the standard, used to be four by three, it's still important to know in terms of how graphic our images are going to look. Say that you have a very detailed image, it might get whitewashed when it is presented through a projector, but it will come through clear and crisp on a television. The next thing is resolution. Sometimes you might be working off of say a PowerPoint, and you get sent a file and then at the end of the presentation or when you're ready to present, you get to this point where it's like, "Oh man, it's only 720 by whatever small resolution." So, when you guys get your document, noticing the inspector here there's a little Document tab. You can actually go to your Slide Size, and usually on an import, you'll see a different dimension, different resolution here. But you can also create your custom slide size and create it to whatever you want to be. I noticed how this particular one is 1920 by 1080, which is the standard for what Apple calls their widescreen 16 by nine display. That is because on a 1080 TV, that is why it is called the 1080P or 1080i TV because it is 1,080 pixels in height and usually 1,920 pixels in length. Another thing to be on the lookout for are fonts and what device you're going to be presenting on. I've had multiple situations where the keynote was all ready and done, but once transfered to a different computer, all of a sudden they did not have the fonts, or have access to the fonts, or didn't even have admin rights to install the fonts once I sent it to them. So, having the presentation device ready, and if possible, if you can actually install a presentation on it, and make sure everything looks right, and make sure that there are no warnings, that would be in your best interests. Speaking of warnings, on the View menu on the Menu bar, you can actually click Show warnings over here and it will actually let you know if there are any fonts missing or if there's any unplayable files or anything of that sort. Next is a presentation remote. When you guys are presenting, it is in my opinion that you guys should have a presentation remote. I like the Logitech R400. That allows you to walk around the room, not have to be in front of a computer, or tell someone to keep advancing the slides. Also, it is a WiFi-enabled receiver remote, so it means you plug a USB Wi-Fi receiver into your computer as opposed to a Bluetooth presentation remote which I suggest that you guys never use because they are very unreliable and cause more problems than they are worth. Also, there's the option of having a mirrored verse extended display. Mirrored, meaning what you see on your presentation devices, what the audience sees, sometimes affects your resolution. You could change that in Keynote, under Preferences here, under Slideshow. You can actually open your display preferences, and under the Arrangement, you could check whether you want mirror displays or non-mirrored displays. For an extended display, which is as you saw what I was just having now, it allows the audience to see exactly what you're seeing, what you want them to see, and what you are looking at, probably your computer or the presentation device. You'll actually see things like the next slide, how many builds you have left or your presentation notes. I also recommend that you present with, whether you're presenting on your own or if you've had someone do it for you if you're presenting with a team, just make sure that builds and transitions are consistent to some extent, so that people don't get confused when they are presenting and accidentally go ahead too far, or backwards too far that's never a good situation. Also, one just nice thing that I know some people like to do is to have your presentation automatically play upon opening. That makes it so that no one gets a sneak peek at what your presentation is, and also looks a little bit more professional in terms of starting out right away. That option can be found under the Document Inspector, under Slideshow settings, you can set it to Automatically play upon opening. 17. Connecting your presentation to the cloud: So, next up is collaborating in the cloud. One of Keynotes' best new features is the fact that it works with Apple's iWork for iCloud. What that is, it's the ability to not only store your documents online, but they added a awesome new feature which allows you to actually collaborate with others in real time, allowing for actually one person to have a master version and never having to worry about version control, since folks are working on this same document. What's really cool about this is that when changes are being done in the cloud, it will actually sync back down locally to your master file, so that everything looks A-okay in terms of font or any special effects that you may or may not have done. So, just a couple of pointers before we get started with that. For one, working on your local version in the iCloud version as you're about to see, will actually not work in real time. You actually have to do it just in the cloud, or if you make any changes to your local master, there'll be an interruption that all the viewers and editors will see if they are working in the cloud. Also, as we're about to see, the iCloud version will not have the same fonts as the local version, since it has to use something called a web safe fonts somethings so that every computer can see. But, once those edits are done in the online version, it will actually sync back down to your local version. If you're text boxes are styled the correct way, then they will in fact look exactly like you want them to. So, let's get started. The first thing you're going to want to do is on your toolbar, your default toolbar, you'll notice there is a share button. If I click that, you'll notice I have a few options such as share link via iCloud. I'm going to actually click that one. I'm going to copy a link because I'm going to paste it right into a browser. Also, there's a couple of other ways to share that link as well. So, for one, I'm going to copy a link. What's going to happen is my icons are going to change. It's going to change as a little green two-person icon over here. That means that that presentation lives in the cloud in iCloud, but can now also be edited as well. So, I'm going to actually close this out since like I said, you cannot work in the local version and the online version at the same time without there being a few issues. So, x-ing that out, I'm now in my Safari browser. I'm going to paste that link that I just copied and hit enter. You'll notice some things are going to load here. It might actually take a few seconds which is common. So, if anyone ever says it takes a long time to load, it may be because there are large images or anything of that sort. All right. So now, we're looking at the browser version of Keynote. When you first get this link, sometimes you'll get prompted to sign in, sometimes it'll just say I go straight to it. Here, you'll be able to actually enter in your name. What happens here is that, if there are multiple people editing, you can actually see who's making what comments based on the color that they are showing. So, let's click "OK". Here is our presentation so far. So, what I'm going to do is I'm going to add a new slide. I get to choose from my master if I want to, or I can just press enter. Notice how here is, what I'm going to do is save MY TITLE, and also notice how it's not the same font as my presentation. Here's some text edits. I can do things such as add shapes and notice how it's the same shape style as I've been using in my local version. I can add text boxes. Here's my body tag over there. I can even add tables, and I can even play my presentation. You'll also have options in your settings menu to do things like either print the presentation or even download a copy. You'll have some ruler guide settings and some for hiding format panel settings. Notice how we now made all these changes, I'm going to close out of this. Let me just resize this up for you guys. Notice how all the edits that I made in the iCloud version is actually now in my local version, and with the correct fonts as well. Notice how it's bolded the correct way over here with the correct type of default text that we even implied earlier in this class here as well. So, to sum it all up, iWork for iCloud is currently in the beta stage. Apple will be continuously adding new features and new support for it, and it's an amazing way for people to collaborate in real time off of a master version. I highly suggest this for things like pitches or even any collaborative sales document. However, in the end of the day, there does need to be someone's saying, "All right. The time for making collaborative edits is done." Then to work off of that local master copy so that you can actually begin formatting, because again, it does not allow you to format and edit in the cloud simultaneously. My last note for iWork for iCloud is the fact that Apple recently introduced new share settings. You can click share and view the share settings here. It allows you to either allow editing or to view only in addition to putting a password on that link that you would be sending around. 18. Tips & tricks: All right guys, congratulations! You have made it to the end and as it is the end It is also my favorite time of the other class where I get to share some of my favorite tips and tricks with you. These are all things that I use in every single one of my presentation that I create and increase my efficiency and workflow more than you could ever imagine. So, I hope you guys get something out of this and like what I have to share. So, let's go down the list here. The first is Masking which most of you may also know as cropping, which is when you have an image and you only want a part of that image to shell. So, let's let's crop this lovely Skillshare logo over here. So, as you can see when I click it, it is in fact one image. What I can do is I can either go from my inspector to image, I can do a whole bunch of different ways as well, I can use a keyboard command, I can go from the menu bar, but I'm going to click Edit Mask. What that does is it gives a little pop-up over here that has an icon that you guys are probably very familiar, you have seen which is that crop image and a whole bunch of black handles over here. So, I'm actually going to click and drag it, and notice how it's kind of becoming a little transparent over here and that the bounding box is now over the word 'skill'. I'm going to click Done and wallah, that image has now been cropped to where I want it to be. If I didn't like what I did, I can right-click it and actually click Reset Mask and that will take the mask off and give me my original image back. The next is our image adjustments. So, let's say part of this image I either want to maybe make black and white or bringing some of that color so you can do that within Keynote. For one, say you have your image, under Format and the inspector on the Image tab you have a couple of adjustments settings over here including exposure, I can make things a little bit brighter, I can make things more saturated. However, I also have an enhance button which should be very familiar to any Apple users, it's the one-click make-look-better option. But I also have this little slider bar over here and if I click that, going to get my adjust image panel where I get to adjust things such as my highlights and shadows but more importantly, like I said, let's say I want to make this black and white. My trick for that is simply taking saturation and turning all the way down and then you have a nice grayscale image over here. So, let's put this back to zero percent, let's close that out and that is image adjustments for you. Instant alpha, so this is very comparable to the Remove Background tool but it is a actually a whole lot better. Over here is a Skillshare logo and as you are going to see in a sec when I move it over this first image, you're going see there's a whole lot of blocking coming out over here. So, there's white here and I want to remove that white. So, turns out Instant Alpha is the way to do that. So first thing I'm gonna do is I'm actually going to already have the Skillshare Lego. So, let's do what I just learned I'm going to edit my mask and take this little bottom logo out, perfect. So, now it is just a circle but still has white in it. I'm then going to click Instant Alpha and notice how it says click the color to make it transparent, so what I'm going to do is I'm going to click this white and I'm going to click and drag it a little bit until I can see that it's only that circle that's left. Notice how even though I masked the image it's showing in the Instant Alpha that the bottom section is getting transparent though the white is gonna get removed as well. So, I'm just going to let go and I'm going to click enter. I goes back to my original mask and notice how now that white is gone and it can see directly behind that image, and that is Instant Alpha. 19. Master Slides: In this lesson. We're going to talk about master slides and creating your own themes. What's important about these two categories is that they are the foundation of increasing workflow and more importantly, empowering employees at a brand or company to create a consistent looking deck. On the side here, I have a list of items that are incorporated into master slides and I'm going to go over them before we actually make each one of them. For one, we have titles, body, and a slide number. Now, if you've ever clicked on your document and then clicked format, you'll notice that under appearance on the right side of the inspector, you'll see title, body, and slide number. The reason for this is that in presentation software, these are three particular types of objects that allow you to create on a master slide, where every time you would create a new slide, it would keep these particular attributes including font size, color and a little bit more that we'll go into. For example, if I press enter on a slide, notice how you will see a title that is the same font and color as the slide before, and a body paragraph that has the same bullet formatting as a slight before. Text boxes and objects. So, on a master slide, you can actually create text boxes and object that will be on every single slide and will get to in a second of what it means to be a placeholder and what it means to be a locked item. There are bullets which allow you to create formatting for the body paragraph and this can include bullets or cannot include bullets and will also include different types of formatting for different indentation levels. We'll go over that in a second. Placeholders versus locked. What this means is the ability to move an object around a slide that is created on this slide, or to have something like our logo is in the lower right-hand corner here, where they are not selectable even though they will be selectable on a master slide. Styles and themes, which allow you to create particular formats for text boxes and shapes and we've covered that in a prior lesson. Color themes, which allow us to change the colors included in a particular theme. I'll show you guys how to do that. Master guides, which allow you to create ruling guides that are on every single slide that you create with the option of turning them on or off using a menu bar feature. Backgrounds, which allow us to when a new slide is created will have the same type of background, where there is a colored gradient or image. Charts, which allow you to create styles for charts and have them be present in your theme. Transitions, which is something I mentioned because in the old keynote, you can actually set a transition to a slide and in the current version of keynote, that is no longer possible. You are not allowed to set a particular transition to a master slide. So, let's go over how to make all these happen. So, the first thing we're going to want to do in order to effect anything on a master slide is to go into our master slide view. Now, you can create that through a toolbar shortcut or if you click on view, you can then click on edit master slides. When we click edit master sides, you'll notice a couple of differences from what your view used to look like. For one, the backgrounds of both the slide navigator and the background of the actual slide is now blue, which is a clear indication of the fact that you are now working in master slides, and they will also say edit master slide and then the name of the particular master slide that we are editing, on the bottom over here. So, before we get into the nitty-gritty of how to build out master slides, I'm going to show you a couple of use cases for them. So, a whole point of a master slide is to be able to make different types of slides that are for the most part very dissimilar, very quickly without having to completely start from scratch every single time. You guys are probably familiar with the regular title and body slide and every time you press enter, something new comes up. But I say, you wanted a full blued slide as a divider slide with an image in the background. While with a master slide, you can have your regular title and body slide. I can make a new side just like I would in my regular presentation. I'm going to title this, Divider Slide. What I'm going to do is I'm going to get rid of the body, I'm going to get rid of all this stuff. I'm going to make my background a gradient and I'm going to bring this title box over here and change that color to white. Notice how If I go back to my presentation, from my built in to my theme, I can add a slide and not only can I add a new slide, but I can add that divider slide and it will be formatted in the exact way that I wanted to according to my master slide. So, we're going to learn how to fully take advantage of that. So, first and foremost, let's talk about the first things on our list before which were title, bodies, and slide numbers. In our master slide, you'll notice on the side over here where it says format, will actually have those checkboxes available under the appearance tab. So, if I click title, I notice how it just became unchecked, and my title disappeared. Same thing for body. If I add slide number, slide number will appear, my body will appear, my title will appear. There is also this checkbox for object placeholder, which we'll go over in a second. So, in regard to the title object boxes, and the body object boxes, and the slide object boxes, when you select these particular items, you will then have the ability to change the formatting of the characters that are in it. Whether that's your fill, what font it is, what size it is. If it's either left aligned or right aligned or justified. Anything that you do here will affect all the master slides that haven't been affected throughout your entire presentation. So, for example, if I change my font to Helvetica over here, and let's say I make this light, notice how if I now exit my master slide view, every single one of my slides are going to reflect that change. The same thing with your body object over here. Whatever font I change in regard to what's in the body will affect how it is displayed throughout the entire document. Now, one interesting thing about the master slides and keynote in the body object is the fact that it has five levels of body, all the way one through five. As you can imagine, this will actually affect every single type of indentation that you would use by either using the indent command or by passing tab. For example, right now, you can see that my body level one has this arrow bullet over here and my second body level has a dash. If I go to a regular slide, let's say I make a new slide, I'm going to do some test copy, I press enter and now I press tab, it will automatically be my formatted bullet. That I actually outlined in my master slide. If I press enter again it will create another bullet at that body level and if I say press tab it will now create the third body level. Interesting thing to note is that if your body level does not contain a bullet you will not be able to use tab. Notice how if I this particular blue apron has a bullet. I press tab it goes to level two, I press tab again it goes to level three but it will use the tab function as if you were writing a document. You will actually have to use your indent commands under your format inspector under text which are these two symbols right over here. The last thing I want to mention about title and body objects are the fact that they have a special attribute that allows whatever text are in these objects to be formatted to the size of the box on your regular slides. So if I clicked the title box I would think under the form inspector click text and then you'll see a different tab, another tab I know [inaudible] has a lot of tabs but a different tab called layout. If you click layout you'll see an option that allows you to shrink the text to fit. With this object checked what will happen is in a regular slide if I keep on typing over here. Notice how as I have more content in my box it actually adjusts the font size to fit it into the area of this particular title box. If I make this larger you'll notice that the text will increase based on the size of the box and the same thing goes for your body object that body object also has the ability to shrink text to fit. So now let's talk about text boxes and objects. If I create a text box anywhere on the slide over here and same thing with a particular type of shape, what's going to happen is if I go back to my regular slides you'll notice that on every single slide that text box is going to be there along with that object and what's interesting is that I'm actually not able to select them. This particular type of text and object can be used for say something that goes in the lower right hand corner like a company brand or a little plus sign. But if you want these objects to be selectable you're going to have to make them a placeholder. So how do you make a text box or object a placeholder? Well if you click that particular object you'll notice that under format, under style all the way on the bottom there's going to be a new option that's going to allow you to define it as a text placeholder or if it is a shape it is also a text placeholder. If I drag a particular image in here I can now create that as a media placeholder and you'll notice a little button that pops up in the lower right hand corner and we'll go over that in a second and now I can also just- now what I'm going to do is I'm going to go back to my regular view and you'll notice that now these objects are all selectable. These placeholders I can write whatever text I want. Same with particular objects I can change that to whatever attributes I want to change and what's interesting about a media placeholder is the fact that all the media placeholders have a little icon in the lower right hand corner that allows me to either click and then choose from photos on my computer or I can simply paste in an image or drag it in there. For example I'm going to take a screenshot of this particular corner here. I'm going to drag that screenshot in and notice how the placeholder gets highlighted in blue and I see my little green plus icon. I'm going to let go and that image that I dragged in it will automatically format to the same size as the media placeholder and there it is. I'm going to undo that and if I'm not going to copy it using command C on my desktop and now if I highlight that media placeholder and post command V it will do the exact same thing. So one other option that you get in your master slide option that you may have seen when we first started this lesson was the allow objects on slide to layer with master. This allows both placeholders that you create in your master slide and text boxes that you would normally create to go behind a locked object. So I'm going to check this box. I'm going to go back to my master slide. I'm now going to take this particular shape and I'm going to send it to the back wall is over my right hand corner there and notice how the object is now behind those master objects. If I were to go back to the master slide and uncheck that I'm going to create a new shape that's not part of my master slide. I'm going to send it to the back and notice how it cannot go under those objects that are on my master slide. So now let's talk color themes and what I will absolutely admit is that it took me a hot minute to figure out how to actually change the colors that come pre- installed in all the themes. How do I change these colors. At first I thought it learned from the objects within your particular presentation but that was not the case. So here's how to do it. So say we choose from a color picker. We'll have whatever color you want let's say this pink color here. If I go under my format inspector two style and click the background of the particular slide, I will now be able to choose a color for the background. So what I'm going to do is normally if I clicked here be all your theme colors but what I'm going to do is I'm going to click the color wheel. I'm going to choose a particular color and now watch this, under my colour chooser here I will actually be able to take the current fill and drag it to a particular place on this pallet and I can do that a whole bunch of times. Let's say I take this I'm going to drag this now out of here and I can make it whatever colors I want for easy access. Say I'm going to do the same thing for a gradient. If I would click this I can then drag it to a particular gradient spot and it would get switched just like that and that is how you build in color fills, gradient fills and image fills directly into a theme. So now let's quickly run through the rest of the master slide section starting with master guides. So just like on a regular slide, if you pull up your rulers you can then click and drag guides onto your master slide and what I'm going to do now is I'm going to go to a regular slide and under view on my menu bar, if you go to guides, you'll then see the option to hide guides which is hiding guides that you would just put on every regular slide and the ability to show master guides. If I click that notice it's going to be those same three lines and on every single page two that are guides that you put on that particular master. Say I create a new master slide I can add one here. I want this one to be blank but I'm going to create new guides over here, I go back to my regular view, I'm going to click add slide, I'm going to click that second master slide I just created and notice how the guides are different on each one of these master slides. As far as the background on the master slide goes it would be the same as changing the background of any regular slide. You will have the option under the format inspector to choose either between a color fill, gradient fill, advanced gradient fill, image fill or advanced gradient fill. You can then say I would choose image fill over here. I can scale the image from the master image that was in there, have it tiled, stretched, scaled to fit scale with fill. You could play around with those settings to make it exactly how you want it to be. 20. Creating Your Own Themes: So, the final step in our master slide section. So, we've created a whole bunch of master slides. You guys have set your formatting for your title boxes, your body boxes, your text boxes, your shapes, your media placeholders, your company logos in there. Now, it's time to create a theme. As a reminder, what a theme is is when you go to open a new document in Keynote, not only will you have the option to create themes from Apple's themes in both the center and wide section, but you'll be able to choose from your themes as well. So, what I'm going to do is after I've built everything out, I'm going to go to File and then click Save Theme. I'm going to click Add to Theme Chooser. I'm going to call this Skillshare. I'm going to hit Choose. Notice how it now creates a document that uses that exact same theme. You'll notice that my master slides are going to be the exact same ones we just built, what all my new text boxes are going to be exactly the way that I made them. So, if I click Text box, there it is in the right font. My logos are all there. The differences in colors are all going to be there. My color theme now has those two colors and gradient that I added there manually. You're good to go. So, on that note, congratulations. This is one of the hardest things to grasp in all of Keynote. If you guys can master this, you'll be well on your way to making some amazing presentations stunningly fast. 21. Extracting Media: All right, guys. Now, we're going to take a look at extracting media. So, what exactly does that mean? Well, let's say you take a file, whether it's a movie file, a sound file, or PDF file and you drag it in the Keynote, you make your presentation. Then, a couple of weeks later, you actually need access to some of those original files that you put in, but you may have either misplaced or deleted them. Well, lucky for us, Keynote actually allows us to very easily extract any file that we bring in. So, whether it's an image file, a movie file, a PDF or even a sound file, you guys are going to see how to extract it. So, some of you guys might already know that Keynote files are actually packaged files, which means that any objects dragged into it or actually retained in its full form. So, some advanced users actually like to right-click the file, do open package, and find the files in that manner. But we're actually going to not have to do that, since built into Keynote is a way to extract media quite easily. So, what I'm going to do here is, I'm going to just make my window a little smaller. So, you guys can see that I'm going to drag in onto the desktop. Let's say, I clicked this image file over here. Notice how under my format inspector, under image, I'll see a file info pasted-image.tif, going to click and drag it right on my desktop. I can do the same thing with the movie and pretty much any other file I want extracted. 22. Transparent Images (Removing Backgrounds): This lesson is going to talk about transparent images, or images with their backgrounds removed. Let me show you three ways of how to remove backgrounds. One of them, built right in the keynote, and two others that I find myself using all the time. So, for one, let's start with Instant Alpha or the built-in keynote tool. I'm going to select an image, and notice how for whatever reason, I want to put this on a background, but I don't want this blue here. So, what I'm gonna do is I'm going to click that image and in my Inspector under Format and Image, I have the option of selecting Instant Alpha and I can also find that in my toolbar and through the menu bar. I'm now going to follow the directions here which is click a color to make it transparent, drag to make similar colors transparent. So, what I'm going to do is I'm going to click and drag, and notice how when I just clicked, it does just that blue, but as I drag more, percentage sign goes up and that kind of has to do with some colors science there. So, if I pull it all the way, it would actually make the entire image transparent. But I'm just going to leave it here about maybe like 3% let go and then press Enter, and notice how the background was immediately removed. One thing though, I've noticed that when I use Instant Alpha, sometimes that my image gets a little degraded. Whether it's straight corners becoming curved or little bits of color which are still left in there. So, what I'm going to show you are a couple of other ways to make that happen. For whatever reason, just don't worry on the Instant Alpha subject if I click an image and then press Instant Alpha I can reset it, and I can also hold down the Option key if I wanted to, and I could select multiple different parts of an image and keep selecting it from that point on. Now, let's take a look at the Google Image search with a transparent filter applied. So, what I'm going to do, is I'm going to pull up a web browser here and go to Google Images, and it's World Cup season. So let's say I want the FIFA logo. If I press that I'll have a whole bunch of images, I'm going to click one. But notice how it looks like this background still in there it's got some white, I'm just going to test it out, I'm going to pull it into my keynote file, I'm going to get rid of the Skillshare one and notice how there's definitely a white background in there. So, I'm going to go back to my browser here, and I'm going to scroll up and here is a button that you guys may not have noticed in the past. It's Search Tools. So, I'm going to click that, and then go to color and choose transparent, and what's going to happen now is that Google is going to give me back images that are one all PNGs. But check this out, I'm going to click this image and you'll notice that the background is now checkerboarded, which is pretty much a universal sign for transparency. So, what I'm going to do is I'm going to now click and drag this onto my keynote slide here. Let's notice how that one has the background and how this one has no background. Check that out. All right. So, now let's take a look at the third option which is using Photoshop. Sometimes you have an image Instant Alpha just won't cut it and there is no transparent image that Google is going to give you. So, let's actually use this little image that we have right here. So, I'm going to select it, and as we learned in the last lesson, I'm going to extract it from the keynotes. I'm going to take this file info, I'm going to drag it onto my desktop, and open it up in Photoshop. All right, so I now have it opened up in Photoshop, and one thing to note is that this originally was a jpeg. So we're going to want to make it a PNG file. But when you open up a jpeg in Photoshop, what happens immediately is that the layer becomes locked. So, what I'm going to do is I'm going to click that locked background layer. I'm going to press Command J to make a copy of that layer, and now I'm going to delete that background image. What I'm going to do now is I want to remove all the white in the image. So, I'm going to use my magic wand tool which is right up here. I'm going to select any color that is white. Notice how everything is now selected that as white, and I'm going to press the delete key. Once I do that, as you can see, the background is now transparent. I'm going to go to File, Save As, I'm going to save it as a PNG since TIF files are a little large sometimes, I'm going to save it to my desktop, and I'm now going to go back to keynote, and I'm going to drag that image in and notice how it has a transparent background as well. 23. Advanced Tips and Tricks: All right, guys. Time for my favorite, tips and tricks. So, these are some of the more advanced tips that you're going to see here. These are things that I just use in my professional workflow that helps me expedite what I'm trying to do. So, we'll go over them one by one. The first are pop out windows. Now, I know some of you coming from the old Keynote definitely miss the fact that you can create however many inspectors you want, with as many tools as you may need, but Keynote 6 slimmed it down a little bit, but they do still have a few pop-up windows. You can find those by going to View and then clicking say, Show Arrange Tools, or Show the Build Orders. Colors is something that could always pop out or Show Adjust Image. So, all of these in addition to the inspector on your right side here, these can remain omnipresent and be there for whatever object you are selecting. Next up is the ability to quickly close and expand menu options within the inspector. So, say that I have all my options in my Inspector close down, these little arrows normally I would click the arrows but I would have to do it all the time. So, if you actually hold down the Option button and click these arrows, it will expand all the menus within inspector at the same time. Now, reducing file size. So, for those of you who have played with Keynote for awhile, you guys might be familiar with Keynote files that can be up to six, seven gigabytes large. The reason for that is the way that keynote is built, they're all package file. So, if you drag in say a 200 megabyte movie, your Keynote files automatically going to be that particular size. However, in the File menu of keynote, there is an option to reduce file size and what that normally does is it makes your images a bit of a lower resolution but also it will crop your images if they're within a mask. It will also do a few things to the movies in terms of rendering it in a bit more of efficient manner, however those movies will probably still be a large part of your Keynote file size. Optimizing for iOS. So normally, if you were to transition a Keynote file that you've made on your computer to an iPhone, for the most part most things will play out as is Apple's done a good job at adding transitions to both versions. The way they've built Keynote 6, is in a way that they want the experience to be the same across all platforms. But the most important thing about optimizing for iOS which can be found under File and then Optimize Movies for iOS, are the movies. Certain movies cannot actually play on an iPhone because they need a particular codec or let's just say translator to play. However, the Optimize Movies for iOS button will allow you to convert those movies into a movie file that iOS devices can play. So, if you are presenting off of your iPad or iPhone, you are definitely going to want to make sure that you optimize through for iOS just to play it safe. Next up our transformations or more specifically, text transformations. As you may recall from a prior lesson, if I select a particular couple of words or a word or sentence and I go to Format, Font, Capitalization, I can do things like All Caps or change stuff over to say title case. What that's doing is applying a particular formatting to the words behind it. Now, with a transformation, it's a little different because it actually is transforming the words themselves. It's not applying any formatting, but let's open up say a text box, I'm going to type a few words here and let's do this. Let's highlight the words, I'm going to go to Edit going to click "Transformations" and I'm going to click "Make Lowercase" and what that'll do it it will transform the words to all lowercase. Now, just show you what I mean in regard to it affecting the core words. If I go to say, Format and then I go to Font capitalization and then do All Caps, notice how I now have a style on these particular words, but if I were to change the format back to capitalization and go to none, notice how it goes back to what my words were originally created as. Now, let's talk about partial style applications. Let's say I create a shape, we've created one in a prior lesson over here and I do some more type. Say that for whatever reason I am now going to change the color fill. Maybe I'm going to change the text over here and the thing is, now actually I want to make it the prior color. I want to exactly apply the text. So what I'm going to do is with my shape selected, I'm going to hold down the Option key and look what's going to happen up here in the style corner. Notice how the text disappeared and it is now going to only apply a particular part of the style. So, if I click this, notice how when I click that while option was held down it applied the color and not the text formatting to the shape. You can also right-click any of these styles and notice how it will allow you to either apply the shape and textile or apply the shape style only and that's exactly what we just did. Next up is copying and pasting animations. So, I don't know about you guys but sometimes I've been in a situation where I built this fancy deck, things are moving all over the place only to be told last-minute I need to change on an image. So, then in the past they would have had to have just redone the animations lined it up in the build order it would have been a whole big mess. So now, I'm going to show you a way of copying a particular animation to a new object. So, let's say, I'm going to create a shape and I'm going to give it an action. I'm going to give it a move action. Let's say I want it to move over here, awesome. Now, I'm going to drag in an image from my desktop, it happens to be an image of a blue rectangle, so don't mind that. What I'm going to do is I'm going to want to copy that move on to this new object I placed. So, I'm going to click my object with the animation applied and click "Format", click "Animation", copy animations. Then I'm going to click the new object I want the animation copy to, I'm going to click Format, Paste Animations. Notice how this particular object now has that same move action I applied to the former.All right. Now, for something I use every day, the Help option from the menu bar. So, this is something that allows you to pretty much find anything within Keynote, much like using Spotlight on your Mac operating system. So, say I have a particular text box. I'm going to do some fancy words, now I want to make it all capital. Normally, I would have to go to Format, Font Capitalization, and then select whatever I want to select. However, watch this. If I type in Help and then type in cap, it will actually find all of the menu items that have the words, well, letters CAP edit and here's what I want capitalization all caps. So, notice how if I know exactly what I want, let's just say I want to do that thing I just showed you guys, copy animation, I can find it quickly and easily right from the Help search bar over here. What's really nice about this is sometimes I want to do something that I don't even know Keynote can do and I type in some and I'm like, "Oh, wow, look at that. I can actually make that happen." So yeah, I use Help all the time and I suggest that you guys do too. Next, is keyboard shortcuts. So, I'm actually not going to show you any new keyboard shortcuts but I am going to show you guys how to find all the keyboard shortcuts within Keynote. It's the same within pretty much every program out there, but just in case you guys didn't know, you click on Help, and then go to keyboard shortcuts. What will happen is a browser will open up all of Keynote's manuals are now online and constantly updated and it will bring you to the keyboard shortcuts section of Keynote help for Mac. Here, you will see a listing of every keyboard commands built in the keynote and this is something I usually love to visit and figure out like, "What is the fastest way to do this? What's the fastest way to do that?" It also sometimes shows me things I've never even knew that you could do. For example, something I learned in Help was rotating an image from the corner as opposed to the side for example, what does that mean? If I hold down command, I'm rotating from the center, if I hold down command then option, I will now be able to rotate it from the corner and that's something I found in the keyboard shortcuts section of the manual. The next thing I'm going to go over is going against grid lines or pretty much anything that snaps. Let's say I have a whole bunch of shapes here, I'm doing all this stuff. Making a whole bunch and now, I want to actually move this little bit freely. But notice how when I'm moving it, it's snapping and it's annoying to get it exactly where I want to be especially if there's so many things on the slide and it's not lining up where I want it to be. So, check this out. If I'm clicking and dragging, right now it's snapping all over the place. If I hold down the Command button, what will happen is it will override any snapping and allow you to move it to any place that you want to move it to and that is going- 24. Working with File Sync Services: Dropbox, Google Drive, Box, iCloud Drive, OneDrive: All right guys, let's talk about working with file-sharing services like Dropbox, OneDrive, Box.com, Google Drive, and the newly announced iCloud Drive which will be available in the next Operating System of Mac in OS 10 Yosemite. So, first and foremost, some of you guys may have had issues uploading documents to one of these services or simply just using the desktop app maybe having some missing files or missing images. We're going to talk about that here. So, right off the bat, the reason why some of these services don't play nicely with Keynote is because Keynote files are actually package files. Well, what does that mean? Well, for you and me, Keynote files look like signal files. When in fact, they're actually package files. I'm going to show you what that looks like right now. Right over here, you'll see a Keynote file. If I right-click that file and then click Show Package Contents, you're going to notice a little finder window and it's going to be a whole lot of files. Everything from metadata to preview images to even an index file, and that is actually your Keynote file. In Keynote the program knows how to make sense of all these and make it into an actual working presentation. So, in terms of how that affects sharing and uploading to these services, well there's a couple of workarounds. For one, with these services what's going to happen is if you're going to upload through a web portal, you're always going to want to zip it first. Well, how do you do that? Well, if you click File from the menu bar and then click Export To, you can export it to a zip archive and with that zip archive, you can then share it to any place on your computer and then put it in either a syncing folder that's associated with file-sharing service or uploading it directly to a Website. Now, one important thing is that all of these services, they are noticing that a lot more people are using iWork files pages Keynote numbers and they're actually updating their services to be more iWork friendly. For example, Box.com just introduced the fact that their Box Sync app will actually sync your files directly from your Box sync folder and from the Website, if someone tries to download it, it'll download as a package file. Now, some of you guys one of the biggest issues with the new Keynote in terms of file sharing is a lot of people may have noticed something like this pop up. You'll notice that this is an actual image with a big question mark an X through it saying that the file is missing. Well, what happened? Well, what's going on in the background is when you use these files sync desktop apps, you'll notice that the file icon may look like it has synced. However, all the files within that file which is acting like a folder are actually still syncing. So, sometimes that file's actually synced or shared and maybe confuses the file sharing application and sometimes certain images especially large images don't get carried over and you'll notice this big question mark. So, that's why it's important to either use a service that plays nicely with iWork documents or choose the zip file when sharing.