Kanban – get stuff done easier both at home and at work! | Kiron Bondale | Skillshare

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Kanban – get stuff done easier both at home and at work!

teacher avatar Kiron Bondale, PMP, PMI-ACP, PMI-RMP, CDAP, CDAI

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Taught by industry leaders & working professionals
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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

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1 Lessons (19m)
    • 1. KanbanClass

      18:38
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About This Class

Is your family struggling to get weekly chores completed on time without conflicts and procrastination? 

How about at the office - do you have challenges with some team members not taking ownership for their activities or stakeholders not being aware of what has been accomplished?

If so, the Kanban work management approach might help make weekly chores and office work a more efficient & pleasant experience!

Meet Your Teacher

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Kiron Bondale

PMP, PMI-ACP, PMI-RMP, CDAP, CDAI

Teacher

Hello, I'm Kiron.

I'm a project management trainer, trusted advisor and speaker who is proficient at dispelling the fog surrounding project management practices!

I have almost twenty years of experience in traditional and agile project management, having managed multiple mid-to-large-sized projects. I have setup and managed Project Management Offices (PMO) and have provided project portfolio management and project management consulting services to over a hundred clients across multiple industries.

I am an active member of the Project Management Institute (PMI) since 1999, served as a volunteer director on the Board of the PMI Lakeshore Chapter for six years and served for three years as a volunteer community moderator for PMI's Project, Program and Portfolio Managem... See full profile

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Transcripts

1. KanbanClass: are there. My name is Karen, and I'm going to be talking to you today about using Can Bad as a method of getting stuff done easier at home as well as at your offices or work. Its course is going to focus on the following three learning objectives. First of all, I would like to review with you some of the common challenges that we face when it comes time to get stuff done either at home or at our work. Next, I'm gonna take you through the basics of Can back. And finally, we're going to start to put what we've learned into action by How do you create and use a very simple can ban board to help you get through your home chores on a weekly basis? So what's the problem? You'd say unopposed. You a set of questions. And even though you can't see me, imagine that I can watch your heads going up and down if you're agreeing with any of these comments, So how many of you really enjoy doing your chores at home or being told what you got to do with the office? I know that whether I'm acting has the manager or I'm acting is the employee, whether it's as the parent or as the person doing the chores. I don't really enjoy that. How about this? How many of you find yourself struggling every week with getting family members to sort of pull up their bootstraps and take ownership for their chores or office team members to show some accountability for the work that you expect them to be able to complete? And how many of you have seen either your family members? When it comes to chores that they have to do or team members in your office environment start up a whole bunch of stuff but not take it through to completion. Maybe on the home front, that's that proverbial job jar. Maybe there's a bunch of those sort of honey do items that we expect our significant others to be working on, and they start them up, but they never complete them or in the office. Maybe you're working on a project, and you've got team members that are really quick and starting up a task. But then they'll take that task to maybe 50% complete, and it just sits. There are languishes, so if any of these problems or challenges resonate with you can ban might be a solution. I'd like to do a deeper dive now focusing on the home front, because that's something I think that we can all understand. We can all resonate or appreciate. Let's be honest about it. I don't think there's a person out there that actually enjoys doing weekly chores. Sure, we've got those Type A people that get them done on the first day of the week, and that might be a little bit obsessed about cleanliness. But scratch the surface. And wouldn't those folks much rather have their feet up on the couch watching a great show on Netflix? Of course they would. Sometimes what we see happening is there's always that one family member. Maybe it's the husband. Maybe is the wife. Maybe it's one of the older kids. They always end up getting the most unpleasant chores. I know that in my household that particular your happens to be dealing with the trash. No one likes to take out the trash, but someone's got to do it. And if you wait long enough, usually it's that same person that gets tired of waiting and we'll do it sometimes. We got those tours that take a bit longer to get done. Maybe it's cutting the lawn. Maybe you've got a large garden and you got to cut the front, the back, the signs and then maybe do a little bit of edge terming. Well, how often do you see whoever happens to be doing laud? They made me do the front, the back. But then they get distracted or they want to start something else up and the sides get left that way. Or maybe the edges of the lawn don't get tripped. A very common pattern that I've run across in my household is that some of those tours sometimes it's the ones that we really hate. They remain incomplete, maybe not even started, and we carry them over week to week. So the sum total of all this is that as a family unit sure start to become a source of conflict and frustration. A lot of arguments stem from people not necessarily pulling their own weight or certain chores just being neglected. So guess what these challenges that we talked about on the home front. They also apply in the office as well. So this is where Let's take a look at How can man can help us out can ban that I've provided the Japanese. Condi is a word that means signal, sign, board or billboard. Kanji itself is a work management philosophy. It's a way of doing work, and it was originally developed by Trio tha back in the mid 19 hundreds. However, even though it started in the manufacturing space, it's now being used worldwide in every industry. It's also being used to make things better on the home front. We're gonna look at just three elements of can. Bad in this course. There's a lot more to it than this. And if you are interested, you can certainly go online and learn a lot more about can bad. But we're gonna focus on three very basic elements. The first element is about visualizing our work. We want to be able to see what work needs to be done. But we also want to understand at a glance what's the status of the work in progress? We're gonna learn about pulling work. The traditional model that we experience both at home and on the job is that work is pushed maybe from the parents to the kids or from our managers to ourselves. If we want to see true ownership, we want to be pulling the work. And finally, we're gonna look at limiting work in progress. Sure, it can feel really great to start up a whole bunch of different things. But if you don't complete all those different activities, then you're not gonna be able to declare mission accomplished. And one way you ensure that stuff gets done on time is to only take on as much as you can handle, either as an individual, as a family or as a team. So let's start off with our first component of can Bad, which is visualizing the work. Let's think about our home situation with the weekly chores. Do you have your weekly chores written down someplace? Very few families I know actually will take the time to write them down. But let's say they are actually written down. You've got a list of all those chores that have to happen every week, but let's say it's the middle of the week. Does everybody actually know what the status of those tours ISS now think about it from the perspective of our offices, let's say that you're a team member or you're the manager of a team. Can you visualize at any point in time how that work is being done? What's not started, what's being worked on what's completed. The challenge is that if either at home, with our families or in the office with our teams, we can actually see what the status the work is and what the team has taken on or what our family has taken on to complete. We tend to ask for a lot of updates. On the home front, we call that nagging or in the office. What we see is a lot of time wasting status meetings or requests for update from key stakeholders. Are bosses or some of our colleagues asking us House, this particular activity going There's got to be a better way. What can Dan does is it provides us something known as a can ban board Can Man board is a way of visualizing and organizing the work that the team or our families have agreed to take upon for a given period of time and organize it by status. Now, the team themselves or on the home front. Our families will define the different stages of work, and it's up to them to decide how many stages they want to come up with. So I've provided a couple of examples. One example very simple is work is to do. It hasn't been started yet. Maybe from there. When somebody starts to work on it, it goes to an in progress status. And finally, when it's all done, it's done. More complicated. Example might have us going through different stages. This might be something that we see in a work environment where we have different people in a team that are responsible for doing some analysis, maybe some design work, maybe some building or construction and then some verification. So different steps we go through to take a work item to done. However many stages you come up with for your team or for your family we want always start with to do at the beginning and done at the end. Here's a really simple visualization of can ban in action. This is a family can ban board. We only have three chores for the week. I wish I was that lucky. We need to have our lawn cut. We need to be dusting the house. We need to be cleaning the bathrooms, and it happens to be the beginning of the work week. It's the start of Monday honor Can man board. You can see we have are three work items laid out in the to do column. They haven't commenced yet, and we have Collins for in progress and done. Now it's the end of day three Wednesday. Over the course of those three days, different folks have started to work on those tours. Maybe one partner cut the lawn. The other partner started to work on dusting the house. Maybe one of the kids clean the bathrooms. So by the end of Wednesday, what we can see is too out of our three chores for that week are still being worked on. One of them is completed. There's no need to nag people for updates. We know what the status of the work ISS. Let's take a look at the second principle or practice in can bad. We want to pull the work as a team, whether it's chores at home or its activities at work tasks that you want your team to do if you're asking people. Or rather, in most cases, it's telling or demanding people to complete those tours or activities. They're not really gonna take ownership for the work. A much better approach is toe. Have them hold or work. Sign up for the work as they find time. If the team or the family knows what has to be done by the end of the week, then leave it to them to figure out in what order that work is going to be done. As they find free time, let them sign up for work. Having people take ownership for work themselves rather than have it assigned is a much more powerful form of motivation. But how do we get the group toe work as a team? How do we get our family to work as a team? A great way to do that and a great way to prevent one person from getting all the nasty tours, or maybe one person slacking off is we want to encourage teamwork by rewards what way we could do that is at the end of the week or the end of the work cycle. If you decide to do this in your office is come up with a small reward. Doesn't have to be something really big. Could be a really nice small reward. But the reward is on Lee earned by the full team. If all work items are completed, that starts to encourage and generate teamwork. Third and final principle in cabin is we want to keep an eye on work in progress, as I mentioned before, whether it's chores at home or tasks or activities in the office. Some of the folks that we work with have a tendency to start up many activities, but leave them half finished. It's kind of like that juggler that I have at the bottom of my screen that's constantly juggling multiple balls, likely is not. Some of them are going to drop Can Dan encourages our team to understand how much work can we effectively pull through at any point in time? And we set limits on that. So a simple example. Let's say we have a family with three members and we don't count the pets. We don't really want to allow more than three chores to be in progress at any point in time because a person can't really do two things at once. Let them start a chore, work on it and complete it. So with three people, three tours in progress in the office, if you happen to have a workflow that has multiple stages, you would set your limits based on capacity of the people that are working on each stage of that workflow. I've been gone through the theory. Let's start to pull it all together. We're gonna be using what we've learned to create a simple can ban board and use it to manage our home shores. Start off by understanding the materials we need to make this happen. I'd like you to locate a small white board, maybe the size of a piece of paper. You could even use a piece of paper. If you can't locate a whiteboard, you're gonna wanna have a marker and you're gonna wanna have a pack of post it notes. The first step is let's go over what we've learned with your family members. So based on what you've learned, review it with them and you want to get their agreement, don't ram it down their throats, get their agreement to try it out for a couple of weeks. Usually, if getting the chores done is a source of frustration, I would say most families are willing to try anything you that might make it better. Then I'd like you to find a frequently visited spot in your house to place your can van board. Many families find that either the front or the side of the refrigerator is a really great spot because everybody tends to congregate in the kitchen. And that way you don't sort of get that out of sight, out of mind thing happening with your weekly chores on your board or on your piece of paper . Draw the three vertical stages to do in progress or death. Then, at the beginning of each week, get together as a family and write down all the chores on individual post it notes and stick them in that first column that to do, call next. We want to agree on a small reward if the family manages to get all the chores done by the end of the week in my family, we happen to do a Sunday dinner out. If all the chores were done and there was no arguments about who does what. That we all go out for dinner on Sunday evening. Over the course of the week, as someone takes on a shore, we want them to write their names on the Post. It note they could put their initials that there's not enough space, and then they stick it in the in Progress column. Now, if it's a chore that could be done really quickly, maybe within 1/2 hour or so, instead of sticking into the in Progress column, they can actually complete the chore. Then take the Post it note from the to do column, but their initials on it and stick it in the done call. That way we're not wasting effort and moving into in progress and that moving it over to done when it takes probably as much time to get the Jordan. We also want to start toe limit the number of chores that are in progress to the number of our family members. What that means is, let's say you got 10 chores that the family has to complete for a given week if we have three members in our family and again, we're not counting pets unless they're magically able Teoh do some of the chores. Then you'd expect that at any point of time there should be only three chores in progress. Finally, it's a good idea to do a quick review of your can ban board. Every day has a family. Maybe you can do it just before dinner to see how is your family progressing towards the achievement of those chores and the weekly reward? The reason for this is we don't want to wait till the last day in the weekly cycle on Lee to find all our chores, air left and then start panicking. Ideally, we should be doing a few each day so that that way it doesn't take too much time from any given day. If we're reviewing it on a daily basis, we can see. Are we losing time faster than we're completing chores? I hope you found this presentation educational, and I hope I peaked your interest to try out cam bat and to learn more about it. I like to leave you with these words to keep calm and use can bad. Thank you so much