Intro to Formatting in Microsoft Word 2016 | Issac Droblyn | Skillshare

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Intro to Formatting in Microsoft Word 2016

teacher avatar Issac Droblyn, Computer Engineer

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

11 Lessons (51m)
    • 1. Intro to the Course

      1:50
    • 2. Creating A Style

      4:08
    • 3. Creating Specific Styles - Class Project!

      11:46
    • 4. Re-Ordering Your Styles Bar

      3:21
    • 5. Making Styles Change Automatically

      2:14
    • 6. Inserting A Cover Page

      2:39
    • 7. Inserting Page Breaks Manually or Automatically With Styles

      2:32
    • 8. Formatting Photos

      6:49
    • 9. Automatically Generating Tables of Contents

      5:25
    • 10. Page Sizes, Columns and Margins Oh My!

      7:13
    • 11. Course Review

      2:51
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About This Class

You use Microsoft Word 2016. That's Awesome. It's a powerful tool. So in this class we're going to harness that power through the use of formatting. We'll learn how to:

  • Create automatically-generating table-of-contents pages
  • Create new and cool styles for your Word document
  • Place photos where YOU want on the page.
  • Use page breaks
  • Adjust page size and margins

Q. Who Should Watch This Course?

A. Beginners to Microsoft Word 2016 that want to learn about improving the quality of work that they produce in MS Word.

Q. What's the teaching Style of the Course?

A. The Teaching Style is a fast-paced, hands on visual approach to learning.

I hope you enjoy the class as much as I enjoyed creating it !

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Issac Droblyn

Computer Engineer

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Transcripts

1. Intro to the Course: Hello and welcome to the intro to Microsoft Word formatting class. In this video, we're going to talk about what you should expect toe learn from this entire course, and you may be wondering if this course is even a good fit for you. So let's talk about who this course is. Four. This course is for beginners, beginners who are not sure where to start. But looking at the four amount of their documents and thinking to themselves, this could be better if you want to improve the overall look and feel of your word document if you're spending way too much time formatting your document and you know that there is a better way to do it, that there is a more efficient way to format your document than this is the course for you . So what are you going to learn in this course? Well, you're gonna learn how to create and modify styles. That's one of the biggest objectives of this course. They're gonna have a lot more confidence with styles by the time you're done with this course. And if you don't know what a style is, don't worry about it. We're going to cover it a little bit later. And it's the second objective of this course is to teach you how to add photos to your document and place them where you want in your document. In addition, you're gonna learn how to add new pages and adjust page format. This includes things like custom page margins or page sizes, or perhaps the number of columns on your page. We're gonna learn how to do that in this document. And one of the more advanced concepts we're gonna learn of this course is how to create tables of contents specifically automatically generating tables of contents and tables of figures. So what's the teaching style of this course? Well, we're gonna provide you with a screen cast view and step by step instructions. But if you're not an auditory learner, don't worry. We're gonna give you a course worksheet so you can learn by experience. So what are you waiting for? Let's go ahead and dive straight in. Let's get started 2. Creating A Style: Hey, guys, Welcome back to another video tutorial today. We're gonna be in Microsoft Word. We're gonna be learning about styles. You don't know what style is. A style is a format that you can apply to any to any of your paragraphs or any part, any selection. But you can apply automatically easily and efficiently without having to modify that this spot box all the time. So generally, if you're gonna be applying a planet format to it, you select what you want and you would like, uh, select your character. And what if you wanted to do that's the same style over again Over here, Will you have to redo it over and over again, but not with style. With styles you create the format once, and you apply it as needed. So if I was going to select this, I would say this is just a body right here. This is, well, formal body quick and easy way replied the same format over and over and over again, without further to do. Let's go ahead and get started on that s O first thing, and creating your own style is you're gonna need to select this down arrow and create a style. We call this our cool body, all right? And you noticed the cool body automatically pops up in these styles. Men, we're gonna right click. But it's like, modify. All right, this of this window pops up, and this is a very important window. It allows you to create the format that you will be applying to all your text. And in our case, you notice we have some jagged edges, so I'm not gonna do Senate. I'm going to be justified and keep it tight. Spacing what? We're just with your four Matic aerials. You see the difference a little bit. It's a 10 point Ariel. It's outside and you notice in the bottom right here. Yeah, to check boxes. Uh, this automatically update is pretty important to select that. Now, this automatically update What that does is if you decide to modify this style later, it will automatically go through your entire document and update the style for all instances of the style that you applied on this check box right here. The styles gallery that basically ensures that it remains in your style. Section up top here. So next we're gonna select this button here, this form of button and you noticed that a lot of different options pop up in. Each of these options is connected to a box. Now we do not have time to go through all of them, but some of the most important ones is the advanced. On a manipulation you can do strike through double strike through superscript sub scraps. You can have styles. If your math genius you could have superscript and subscript automatically so you can fly that using and efficiently all caps, small, all caps, small caps, everything you need right here in the font style. Another important one is the paragraph section or example. If you want this to be double space and you notice it's not double spacing this default but say I'm writing a paper and I need to apply double spacing. Just go to Indians and spacing in that paragraph tab and select double. And, of course, you can have eight points at you could have ah, paragraphs E, uh, base before and after buying our case. So those were probably the two most important taps on here. Unless you're dealing with, uh, numbering systems and you want to create your own custom numbering system. Find out useful there. All right, But for our sake, I think we're good here. So let's go ahead and click, OK, And notice that this automatically applies it to our current selection. And as you can see, we're double space. It's Alice Eyes and aerial 10 point. The less than we want to apply it. Not this paragraph. But the next one will be glad. Place our culture in that paragraph and apply it well. Overnight begins with ever paragraphs or a subsection of paragraphs you need. And it's really a simple is that, uh, we're gonna go into some more style creation in later videos. But for now, this is really what you need to know on how to create a style and to apply it. I wish you well, in all of your Microsoft were doings 3. Creating Specific Styles - Class Project!: all right. So now that you've learned how to create a style, we're gonna go ahead and dive into that subject a lot deeper. You see, when you're creating your own document, you're gonna have your own unique requirements. And there are so many different ways you can make styles, that it will be very, very hard for me to teach you all the different ways. It too style your documents. But what I can do is I can help to build confidence in your ability to use the styles menu . But that's exactly what we're going to do today. And they were gonna have or different types of styles with four completely different sets of requirements. So first, we're gonna learn about how to quote, say, the King James Bible, and that has its own unique needs, like it needs to be italicized with spellcheck disabled. That may not be something you would have usually thought of, but sometimes you need to disable that spellcheck features. You can get accurate. Quote uh, right aligned reference immediately phoned. The verse justified alignment here in verse grouping so that the verse and the reference never get separated. So all these requirements for quoting the K J V Bible. Another example may be creating a section header. And for those who work in the lab, you may be creating lab reports. You want to create a section header and we're gonna 100 group that section header with its content. Kind of the same thing up here. In addition, we're gonna learn how to create academic reports. Uh, I know I myself have done a lot of this 12 point times New Roman double spacing, indented paragraphs. That's something you may run into in the academic field and that has its own needs. So we're gonna learn how to do that. And then occasionally you run into some special cases where you want the patch to really pop off the page. This may be in a promo or maybe an ad or something. So we're gonna dio are an example of reflection. Example outlines an example of a Grady in. Still, though, that being said, Let's dive right in and get started cause we have a lot of ground to cover here. I hope you're ready to learn a would have been the first things. First, let's go ahead and create our new style. We're to call this a K J V quote. We're gonna modify this. Let's look at our requirements. First things first. It needs to be in a town size. So if we go over to our menu block, we have left alignment. Center alignment, Right. Alignment. Justified alignment. Uh, tight, tight line spacing, mediocre lines, basing broad line spacing. Of course, we have our font font size, bold italicize underline on color. All right. Our case just italicize. So we wanted What italics on that? Uh, also noticed that we need it to be justified. Alignment. So we'll go ahead and select are justified. Option that's gonna get rid of these jagged edges right here is gonna make it all. It's nice. A straight line down. Very good. Um, one of the big things we're gonna need to know how to do. Is this able to spell check Really useful feature if you're quoting something and it needs to be exactly the way it was quoted, though, to do this, you're gonna go to the format tap left the language options and that are changing the language. You can simply disable spellcheck for this entire block. This entire style anywhere you applied the style that spellcheck will be disabled Really useful. Ah, And of course, we're gonna want to group the reference with the verse itself eso in order to do that so that the verse never so that the reference never falls off the page on to the next page, you're gonna go into format paragraph and underlying in page breaks Tab, you're gonna see this window right here. And it could have several options, including keep with next, and you won't want to select this option. What this is going to do is gonna make sure that the next paragraph is always on the same page as that styles paragraph. You can also keep lines together, which makes sure that your paragraph is always on the same page, that your paragraph has never split into multiple pages. But in our case, we just need keep with next. We're gonna select okay, and after automatically updating it and why are K J B quote and notice the spell check lines just completely disappear. It's justified alignment, italicized everything we need. Let's go ahead and drop it down to the next page to see what happens. Oh, notice that the reference was kept with the main paragraph, which is exactly what we wanted. I just want to kind of show you what that did, cause it's kind of hard to verbalize, all right? And of course, we're gonna want to write a line reference. We're gonna create a new style for the reference. All right, I'm gonna modify this as were to make it right, aligned with the red line tan, You're really Let's go ahead and all right, there we go. We have our K J V style along with our reference style, and these will always be together pretty nice. Let's go and move on to our next section out of the same thing here. So maybe a little reputation, but I think that's definitely needed to really get this through, because this is these are some important concepts. So let's go ahead and create another style. Wouldn't call. This are cool. Header. Modify its I would change this to we're gonna changes to some Bookman size 14 and Boldin's . Of course, we're gonna change our paragraph. Doctors. You notice there's a large section between the two. We're gonna want to remove that. So, under the invention. Spacing tab. Noticed the spacing block. This spacing block is responsible for how paragraphs are spaced. Ah, and something to get rid of this large block, we're gonna remove this eight once facing produce it. Zero select. Okay. And now that we've had a cool font, we enlarged the font size 14 with left alignments. We're going to go ahead and group the header and a content together. Remember what we did last time. Simply go to the paragraph half underlining page breaks. Keep with next. Better ensure that this paragraph, the header and the content will never be separated. Let's go ahead and Ah, apply normal to this paragraph. And of course, they are cool. Header! This paragraph noticed the space was reduced between the two. That's because we removed that eight points of spacing. It's that looks pretty good. Let's go ahead and move on to creating an epidemic report Dial. Now, I know I myself have done quite a bit of this, so let's go ahead and weren't how that happens. Go ahead and create another style getting the gist of this. We'll call this a C report and we're gonna go to format under paragraph under intense and spacing, We're gonna take note of the lines facing notice how it's just single spaced, make it double space. Simplest left your wine space and you will be confronted with the list of all options putting our double spacing. Of course, we're gonna want our paragraphs facing to be clean 00 right there. Also to automatically in dent our first paragraphs. We're gonna take note of the block of Buff this which is the indentation paragraph and notice. We have a special box here. This allows us to invent on Lee the first, the first line of the paragraphs, though, by allowing this to go forth, we're gonna go ahead and highlight what we want to apply the style too. All this right here. And well, uh, however, it is quite large. So we're gonna right click modify down to ah, 12.5. Here we go. 12 point times new Roman times New Roman double space automatically invented first paragraphs with only 11 It's facing between the multiple paragraphs. Not bad, though. Finally we get to our special cases and this is where things get pretty interesting and colorful. When our reflection example the add a text effect, simply go to format ex effect. And under the text effects option, you can add a shadow reflection glow, three D formats or soft edges in our cash. We just want a reflection. And we're at a preset, which is this bottom right? 18 points offset between the reflection and the text itself. You could, of course, change transparency of five. The reflection for border and distance. You can change those if you like, but in our case, we're just gonna kind of show you what it does with a default. Though Notice. Notice what this reflection right here does. I noticed that it adds this little hint at the bottom and it's pretty cool if you ask me. Ah, lot of use cases for that. On our second example, we're gonna go ahead and create an outline, outline attacks. We're gonna do something almost the same. It's just a different effect. So under the text effects option, you're gonna select the text outline, drop down menu and archives. We're just gonna add a solid wine. I think yellow is pretty good. Of course, you can add transparency. Change your lying types really customizable is what this is just kind of show you where this is, that you know where to find it if needed. I know that's kind of hard to see. It's what's led. Increased the text size here so you could see what's going on. And you notice that you have the text Phil, which is black and have the outline, which is yellows, the two distinct colors right here in our outlines. And finally, for our Grady Instill example, we're heading critics style and pulled it radiant. Still kind of the same thing. Format text effects under the text Phil, Select radiant and you'll be confronted with a bunch of options. To change the color of any of these, simply select the tan, select the color icon and change into any color you need course. You can change your position as needed, And once you apply this ingredients, it will apply to the entire two all the way across the text that you have to see it a little bit better right where we were going to transform this too bold briefer text size. As you can see, the Grady int that we applied really shines all the way across, though This is kind of this. This is kind of an example of what you may run into when creating styles. Like I said, each document run into is gonna have its own unique needs. And so some of the main highlights of this, of course, is disabling Spell check group grouping paragraphs together so they don't fall off the page . Of course, are our academic styles. Here are doubles double spacing, changing this basing and are used. Special use cases are grading, feels outlines and reflections. Ah, lot to unpack here. But I hope this gives you more confidence in your ability to customize the styles to whatever needs you have. Go ahead and follow along with this in the class projects and go ahead and upload that if you like. And I hope you learned something. I'll see you next time. 4. Re-Ordering Your Styles Bar: Welcome back to another video tutorial in Microsoft Word. Today we're gonna be talking about how to re order your styles bar If you're like me, you have a lot of styles and sometimes you sometimes you just get all out of order. For example, we have a title here. We have our body here we have our section header here. Subtitle there. I mean, we what we want is we want a clean style bar where our title comes here. Subtitle comes next or sections header and then our body. And so in order to do that, it's really simple. We're gonna go down to this down arrow we wanted close like a fly styles and this pop up is gonna show up. Now, if you want to use a hot he simply use control shift s and that will bring up the same pop up. Now you're gonna select this styles, but and it's gonna bring up another pop. And from here, you need to select main and styles. I know very intuitive, right? And here we are in the manage styles window. You're gonna want to go to the recommended tap, and this recommended town is gives you direct control over which styles appear in your styles far. And as you can see, each style is associated with the number. Uh, now, in this case, all these air number ones, which means they show up first. This one is number second, which means that comes goes up second and this one would show up in 10th priority. Of course, if you have numbers of the same priority, there are ordered in alphabetical order. So low numbers show up first. High numbers show up at the very, very bottom of the lip, if at all. So in order to give us maximum control, we're gonna set everything toe last priority so that we can clearly assigned the values to the styles We want to show up first. In order to do that, we're going to select. All are running, select make last. This will make everything a very high number so that we have more control over what comes first. And so we said we wanted our title to be in this lot here. So we're gonna go ahead and select our title or we're going to a sign of value to it. I wanna sign it. The number one values in the number one slide do the same thing for all the other values we want. We're going to select our subtitle. We're going to assign that to actually slot number two as we want that to come after the title under styles bar. Same thing with our section heading. We're gonna sign this with number three. And of course, how could we forget our cool body? Here we are as number four. And of course, you can do this for your entire styles bar. But in this case, this is what we need for this document. And if you need it for more than just this document, if you need the same bar to be persistent across your work process across your files in Microsoft Word, you could select new documents based on this template. And this will save this. This Ah, your styles bar. We're more than one document hadn't select. Okay, in the look of that automatically reorders your styles bar and the order we assigned. I hope this quick tip helps you and I bid you farewell 5. Making Styles Change Automatically: Welcome back to another video tutorial in Microsoft Word today we're gonna be learning a little bit more about styling specifically how to make certain styles follow other styles in our example Document. Here we have our cool subtitle Immediately following our awesome title, we have our section heading style right here immediately following our cool subtitle style . We have our cool body style immediately following our section heading style. But he's don't transition to each other automatically, for example, are too quick the enter key and go to a new paragraph after are awesome Title were once again in the style of awesome title right here. See? But I needed. But I wanted to transition automatically Toe are cool subtitle and from the cool subtitled of the second heading automatically without having to manually highlight and select. But to do that, it's actually pretty simple. What we're gonna do is we're gonna go to our styles bar up here. We're gonna go and collect like the style we want in this case or title. We're gonna right click like modify. And here you see a few taps up top. The one that's important to us right now is style for phone paragraph. We're going to select this tab. And in our case, since this idol, we want the subtitle for To Follow so we'll select are some title. Okay, we're going to We're gonna do something similar with our subtitle style. We're gonna right quick like to modify the section Petty follows the subtitle We wanted to automatically transition We're section heading just like that We didn't something similar for our section pending style and we'll go to our cool body and just like that are awesome Title with transition really smoothly into our cool title are subtitled transition really smoothly who are section heading And of course, our section panting will transition smoothly into our bodies So, for example, a big time saver I could just great a title I can create subtitle Haner and really go into my body. I hope this quick tip save you some time 6. Inserting A Cover Page: Hey, guys, welcome back to another quick tip in Microsoft Word. We're talking about formatting, and today we're gonna talk about how to add a title page to your document. Now, title pages are a great way to a level of your game as a student or business professional when submitting reports. There's a lot of people that don't really take advantage off Microsoft words powerful built in cover pages. Then they really should, because they look great and they boost the quality of your work. Significantly. The title page. You're gonna go to the insert tab and under the pages block, you're going to select the cover page Drop down menu. Now, in this drop down menu, you'll see all the built in cover pages that Microsoft Word has. And I I personally like this wist cover page looks professional. So once you select your cover patients, Internet is the documents simply fill in all unnecessary boxes, For example, here I'm gonna go ahead and fill into this cool document title, and if you need to resize it, then police select it, drag it over title Cool son title, shall we say, And so you fill in all the necessary materials. And if you feel that you need additional materials, then police select under the insert tab illustrations box the shapes Drop down menu elected the text box and you can click in drag. You can add any additional materials if you notice this automatically comes with an outline . If you don't want the outline under the format tab, then police like shape outline. No at why and if you if you need to overlap it with other elements in police like shape Phil. No, Phil. Now all information on the kata pages are format herbal, just as you would on a regular page. For example, this cool document title can be styled as a regular title in orbit, as it wasn't original document, then with our subtitle, could be styled the same way as well as all text boxes as well. And this allows us Go ahead and remove your title and subtitle from our document and simply and simply go with our cool document title and subtitle. I don't pitch. I hope this helps and hope the safety time. And for now I bid you farewell 7. Inserting Page Breaks Manually or Automatically With Styles: Hey, guys, welcome back to another video tutorial in Microsoft Word. Today. We're gonna be talking about how to insert new pages. We can insert new pages manually or insert new pages in styles. But we're gonna talk about both of those today. We'll go ahead and get started. First things first. You're gonna want to know what a page break is. A break is a character that the computer interpret mean Insert new page here it's This will give us more control of how our document looks. But let's go ahead and show you what that means to say I wanted to divide. This is higher document into the respected each section as its own page. Each section starts its own page. This this is something I've found that people want to do a lot of time. So in order to insert a page break manually, elect the place where you want the new place to start and under the insert tab under the pages block a break. This will automatically start a new page. You could do the same thing for the search sacks, third section or wherever else we need a new page and this would serve our purposes. We have section one of this on page do in Section three. Anderson Page, though, doesn't matter if our sections are multi paged, no matter what, they're always start on their own page. The I just added some to Section two spilled over to the next page, but it doesn't matter. The Section three has a page break right behind it, meaning it starts on page. But say, I wanted to do this automatically in styles. Just to do that, we're going to select our style that we want immediately off a new page, right click modify. And under the modify section, we're going to select warm at paragraph and underlining page breaks. We're going to select age break before what this will do is well, it will insert a page break before that style begins. It's like, okay with automatically update selected. And now every time a section header appears and it will insert a page break and automatically have a new style. So, for example, if I wanted to add another section, Section four, why do you know Section four started on page and we can get to new editing? I hope this quick tip save you some time, and for now I bid you farewell 8. Formatting Photos: Hey, guys, Welcome back to another video tutorial in Microsoft Word. Hope you've been enjoying the course so far. And today we're gonna talk about photos now, formatting voters could be a really daunting task in Microsoft Word. But we're gonna try to fix that and make it as easy as possible for you to put the photos that you want in your document where you want them. All right, so first things first, we're gonna need some photos. So go ahead and click and drag your photos into your documents and notice that I placed the photo up here, but it appeared down here not to worry. We're gonna go ahead and just be size it and place it back. Right Were approximately where we need it. And we're adding another photo in section 21 photo for each section. Here we go resize and replace where you need it. Like so. And for the third photo as well, we have a photo of awake. Yeah. Microsoft Word has trouble putting the photos where you want them initially, but we're gonna fix that, though now that we have our photos in there, the place to have more control over where we place them simply left your photo and a pop up will show on the right hand side called the layout options. Now, if you don't see the oil options initially simplest electric Oh, no. Head to the format tab and under the wrapped hex brought down menu in the arrange box, you will see the same window, though in our case, we're gonna take a look at these options and do what they dio 1st 1 sports, we have a square option. This will allow you to place your photo anywhere you want. And it makes in an insurance that the text on either side is completely straight down. We have our tight option, which is a variant of that. It will allow for well, differently shaped photos to be for definitely shaped photos, and the text will bring the photo tightly. And we have a thorough, which is basically a very inter that we also have top and bottom, which will ensure that the text appears on the top and bottom, but not on the signs. And also we have behind text and in front of text that you can place the photo of blood text or behind. It was a background, David. In our case, we're gonna go ahead and select square because it will best bet our purposes. And we're gonna put our photo on the top left of the second paragraph. Do something similar for the next photos by selecting the photo, electing layout options, looking this square and a whining and where we desire I know I'm gonna want this one right here between paragraphs, Section three. Same thing. We're gonna go ahead and use our warm. I just showed that show you that it does back. Same thing. There you go. Where? Format. All right, now that you have aligned your photos, this photo looking pretty good and our document as it is. But I'll tell you what, they can look even more fantastic by adding a frame. Let's go ahead and select our photo. And under the format options, we have many of Microsoft words remade frames that we can use. And for this rose photo, I particularly like the reflected perspective right frame. I think it really brings out the color in the rose and really makes the image pop. All right, we're gonna add a frame to each of our photos by selecting it under the format tab, selecting the one that you'd like to see. I like this one. This metal frame for the tree photo for our lake photo. We're gonna go. We're gonna go simply with. I think this one looks nice. Here we go. You can see we just upgraded our images just by formatting them and adding a frame. But there's a little more that we can do. If you're writing off detail report. It may be a good idea to add a caption to your photo. The label them as figures. So in order to add a caption to your photo electric photo under the references tab, black insert caption and a window will pop up. And, of course, you can choose the position of your captain as above or below your photo. And also you can label your figure. And in this case, this one is Rose to let okay, if you notice a text box is automatically created and but notice something about the text box that it is built, and then it really covers up the reflection right there. So in order to change that, we're gonna go to the format of our text box and under shaped. Phil, we're going to select No, Phil. And since this is taxes also means that this is style herbal. We're going to select our text under the home tab. We're going to select our figure label as a pre made style, and we're gonna resize to make sure that it doesn't bouchar text down any. And here we are. We have are bigger label now. Notice if you select your photo and move your photo later. Figure label does not follow it. So in order didn't make your figure label photo your photo. You're gonna need to group them together. Do do that. First, select your photo, hold the shift key down, and then select your text box and under the format tap with both of them selected. Go to the arrange box and under the group Drop Down Menu Select Group. This will group the items together. And now when you select them, they'll suck both of the items. You can move them together. Let's do Let's put. Repeat, repeat this procedure for another photo. The insert To insert a caption, select your photo elect references in select insert caption figured to label your caption, please. Dialects and group them together by holding by selecting the photo holding the shift key down. Electing your okay. Under the floor mat Tab under the arrange box Roof. Drop down menu. Group them together one more time. Collect the photo under references. Select Insert caption. Figure three. We're gonna wait with this or wait, I owe it. Elector photo Hold the shift key down to select both items under format Tap root group them together. Congratulations. You've just learned how to insert photos in attach captions to your photos in Microsoft Word. I hope you've learned something useful and for now, I bid you farewell. 9. Automatically Generating Tables of Contents: welcome back to another video tutorial in Microsoft Word. Today we're gonna be talking about automatically generating tables of contents and automatically generating tables of figures. Let's go ahead and get started with that. First things first. In order to test the accuracy of our tables, we're gonna need to insert page numbers. Let's go ahead and do that under the insert tap under the header and footer block. We left the page number Drop down menu and select the location of where you want your page numbers. I personally like my page numbers on the bottom, right? That's what I'm going to select. Get out of this highlight of you. Simply double click your normal content. And what you'll notice is that the tape page numbers have been created automatically. Faith. 1234 etcetera. But to note a Microsoft Word considers the inserted cover page he paid zero. It's therefore starts your page count on page one, where your content ISS and that's That's a really great feature in Microsoft Word. So let's talk a little bit about how these tables of figures it's gonna be generated a table of figures, but it is going to search your entire document for these captions that we created in a previous video, and so it's going to search for these captions associated with a page number, log it and then display it where you decide to insert your table, though, for example, is going to church, and it's going to see that we have a figure three labelled Lake associated with page five and then display. So let's go ahead and insert art table now, like the location where you want it to be inserted under the references tab. Select insert table of figures and that it will display. And if you want to change the format of the table, for example, if you want to disable the page numbers or if you want to left, align them or change it to dashes, you can most certainly do so. But the default does look pretty good. So we're gonna go with that by selecting OK automatically generates the table in association with page 13 and five with rose trees and lake, respectively. What do you know? Relaxes on page five trees on page three and a rose is on page one, so our table of figures is indeed accurate and really guys, it's that simple. So let's talk now. It would have been about automatically generating table of contents now table of contents. Instead of searching for captions, it's going to search or certain styles within your document. And so, for example, what we're gonna want to do is we're gonna want to search for section header style and then we wanted to search for aren't subsection header styles. We're gonna want to associate each of these styles with its respective page number or every instance of the style. Let's go ahead and insert a table of contents by selecting the location where we want to insert it, going to references and under the table of contents Block will select the table of contents , dropped that many, and we're going to select an automatic table. Now you can manually create a table, but that's going to require too much effort. So we're gonna go automatic. All right. Guys noticed that it screamed at me because it's by default, searching for styles, heading one heading to and heading three. But since the styles are not used in this document, it generates a blank table. So to set the styles at the table of contents searches for simply right click on your table of contents in Select the edit field option in your edit field option will bring you to the table of contents Properties window and go ahead and up. Let's update the properties of the table of contents and to edit the styles. We're gonna select the options and noticed that notice that by default the heading 12 and three options are selected. We're gonna go ahead and disable these, but first we're gonna talk about what these numbers are. Basically, these numbers are the level of your table of contents. So heading one would be the header. I think it would be a subsection. Heading three would be a sub subsection. And if I wanted to include heading number four, I could simply select this s four. And this would be a sub sub subsection off the table con. Let's go ahead and disable each of these and we're gonna go ahead and select the styles that we want to use as our table of contents tiles. Though we're gonna first you find our style, our section heading, we're gonna use this and we're gonna set this to level one and our subsection heading that it is a lower level. We're gonna set it to higher number as a level two subsection heading to all right. And it's a symbol of that. State your styles and allow to regenerate the field. What do you know? Section one, Section two and section and three all appear with their appropriate page numbers. If you want to zoom to a certain sections, go ahead and hold the control key down and select the section you wanted to zoom to and will automatically take you there. And if you want to ADM or elements to your style simply I light whatever it is that you are sectioning off left your perspective heading style. For example, this I'm adding a new subsection here Subsection three. Go back to your table contents and if you'll notice table of contents does not automatically update. If you want to research and reorganize, simply select it and select update tape and update the entire table so that we can add that new subsection. What do you know? Subsection three appears on page six, which is exactly where we put it. And really, tables of contents are a simple is that I hope you guys have learned something and for now I bid you farewell 10. Page Sizes, Columns and Margins Oh My!: continuing four in our intermediate Microsoft Word formatting class. Occasionally you'll run into situations where you need to change your page layout, options and Microsoft Word. This includes such things like your page size, your page margins and your maybe the number of columns per page or even your page orientation. Now, when you come across a situation where you need to do this, it's really helpful to know how to actually do it. So that's exactly what we're gonna be talking about today. Let's dive straight in first things first. You want to go over to your layout tab in Microsoft Word and under this page, set up blocked. This is where all of our video today is really gonna take place. And so let's talk a little bit about your page size. Um, standard page size that Microsoft Word is 8.5 by 11. That's basically the standard page size you're gonna pick up from your local staples. But if you need something a little bit different, say you're working on a novel or maybe a magazine, you're gonna need a custom page size. So in order to accomplish that, simply select your page size drop down menu and you could change it for your entire document. Now you notice we have a list of presets here. Maybe the eighth read a five. But we're interested in the maximum power we can get out of Microsoft Word. So let's take a look at our more paper sizes option. And as you can see here, Weaken said it customizable to basically any width and height we could possibly need. In addition, of course, we can still change it to a preset say, for example, we needed it at the executive page size, which is seven and 1/4 by 10.5. We could most certainly accomplish that on. We can apply this to our entire document here and by selecting OK, our entire document is changed to the executive page eyes. And if we were to print this out on that size paper, it would look beautifully. But notice Notice, though, that our margins may be starting to become an issue with the smaller page size. Now, of course, this wouldn't be the only situation where your margins would be of concern. Some people, some places in academia, some instructors will give out very specific requirements as to the size of your margins on your papers. Eso. Let's talk about how to change your margins. Eyes it's so to accomplish, is simply go to your margins. Drop down menu and you'll be confronted with the list of presets. But if none of these suits your needs, simply select the custom margins options and you'll be confronted with a pop out window. Now, of course, we have our top bottom and left and right margins. But of particular interest to our publisher friends out there and our author friends is this multiple pages options where we can select smeared margins. This will allow your margins to be Miers on both sides like a book, and it allows you to set your gutter size simply and easily. But, of course, worst where you're just gonna go ahead with normal and drop our margins by 1/4 just so that we get a little bit more content per page. All right, and by applying this to our entire document or entire document, its margins have been changed, and it's looking pretty nice. So we've learned how to change our margins. We've learned how to change our page size But what about changing the number of columns per page? Say we're working for a nice magazine and we need to format it for a with two columns per page. How would we do that? Well, it's quite simple. Simply select the content that you need changed to two columns, and after selecting it, simply select your columns, drop down menu, and by selecting a preset or by selecting more columns, we can change it to what we desire. In our case, Simply selecting two columns were also confronted with a couple of extra options, including the width of each column and the spacing between each column in inches. In our case, let's go ahead with 0.3 inches because I think that looks pretty good. And in our case, we're going to apply this on Lee to are selected text and not our entire document. By changing it well, A looks quite nice. So last on our list is changing page orientation. To do that, simply go to the location where you want to change your page orientation. Simply select an under orientation select landscape. But notice something very interesting happens, and you may be confused at first but I'll explain what happens. Notice that Section three did not was not the only page that changed orientation everything all the way up to Section one Change orientation. Now, this may be a good time to talk about what Microsoft Word considers to be a section break Now a section to Microsoft Word is a region that can before minded, completely different than other portions of your document. For example, you can set a different margins in different sections. You can sell it. You can create different page sizes and different sections or different columns in different sections. And our case Section one had a section break applied to it before and after it in orderto in order to make this region formatted differently than the rush of the document. Hence two columns and section one and only one calling from here on out. So in order to format Onley Section three in landscape mode, where we're going to have to a manually apply our own section breaks. So let's go ahead and change everything back to Portrait moon, and we'll show you how to accomplish this toe. To insert your own section breaks simply select the location where you want to begin your section and under the brakes, drop down menu. Select continuous break and at the end of your section, where that you want to format differently. Simply select breaks inserted another section break, and this will be sectioned off from the rest of your document to be formatted differently with respect to margins, orientation, size and number of columns per page. And after that, you can simply select your page and under orientation, select landscape and that, well, that is the only page that is sectioned off differently. Of course, we have one. Ah, we have one page break right here, So let's go ahead and delete that. There we go. Eso is looking quite nice now. If your page numbers are messed up from creating new sections, that's not to worry. Microsoft Word does that on purpose. It will allow it allows you to restart your page numbering systems at the beginning of different sexes sections if that's what you want. But if that's not what you want and your page numbers are messed up, for whatever reason, is it easy fix. Simply go to simply double click your footer, click, insert page number and under page format options you can select continue from previous section. If, however, there is no page number displaying it all, simply select page number. Insert an insert at your desired location. Well, guys, that's everything you need to know about basic margins and basic page sizes, as well as number of columns per page and page orientation. Ah, hope you learn something and I look forward to seeing you and our next video. 11. Course Review: Well, it's been a long road getting from there to here, but here we are in the course review. In this video, we're gonna be talking about the major things that you should take away from this course. If I could condense everything I've talked about into three major lessons, it would be these, the first of which is that style. Save you so much time in so much effort. Create a format Onley once, and then apply that format as needed throughout your document. It is a huge time saver. Secondly, use page breaks frequently. That is to say, Don't be the guy that presses the carriage return all the way down the page and then creates a new page using the character turn. Don't be that guy. Use a page break and it will save you so much time as it relates to reformatting after you add additional content to your first page. So just use a page break to begin with and will save you so much time. The final major lesson of this course is that you should take take advantage of Microsoft words presets. There are so many good looking documents that could be created in so many ways, many of which are so time efficient due to the fact that Microsoft Word offers thes built in presets. So take a little bit of time to explore the program and weren what Microsoft Word has to offer in the form of these presets and all that time you spend learning those things will pay off dividends and the form of an even greater quantity of time and efficiency with the added benefit of a better looking document. So if there's three minor points that I would like you to take away from this course, it would be these Remember without when you're inserting photos. And if you're having trouble placing the photos where you want in the text, remember, you're probably looking for the wrap text options. The second minor point is that you should always take advantage of the automatically updating tables of contents in tables of figures. Or at the very least, remember that that's something that Microsoft word is capable of. So if you ever run into a situation, at least you know that that's something Microsoft word can do. The third minor point I'd like you to take away from this is to remember that you can create custom margins and increased the number of columns on your page. So how do you get better? Well, guys, there's no magic. It's all practice. So spend some time with you and Microsoft Word one on one getting to know each other because, guys, there's no magic. Everything that you learn is gonna be through practice. So thank you guys for watching all the way through the end of this course. I hope you've learned something from this. And I hope you've enjoyed this course as much as I have enjoyed creating it. So thank you. And for now, I bid you farewell.