Information Management: Using Microsoft Windows 10 File Explorer to Search | Brian Jackson | Skillshare

Playback Speed

  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x

Information Management: Using Microsoft Windows 10 File Explorer to Search

teacher avatar Brian Jackson, Author/Publisher/Educator

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

5 Lessons (41m)
    • 1. Introduction to Information Management

    • 2. Overview of the Microsoft Windows 10 File Explorer

    • 3. Manageable Directory Structures and File Naming Conventions

    • 4. Data Management Applications and File Types

    • 5. File Name and Type Searches with File Explorer

  • --
  • Beginner level
  • Intermediate level
  • Advanced level
  • All levels
  • Beg/Int level
  • Int/Adv level

Community Generated

The level is determined by a majority opinion of students who have reviewed this class. The teacher's recommendation is shown until at least 5 student responses are collected.





About This Class

Information.  It runs our lives.  But what if things were turned the other way around...

This is a class about Information -- your Information.

More specifically, this is a class about Information Management.

What's that? you might ask.

To me, Information Management defines three tasks: Search, Storage and Retrieval.

Here's how it works.

From out of seeming chaos (i.e. your computer disk drive or the Internet) you Search for and begin to organize Information.  But you typically only do this once, because the next step is to Store that Information into well named data structures (i.e. Directories and Files) -- that support easy access.  The next time you need the Information there is no need to Search again since the Information you need has been Stored for easy Retrieval.

This class describes Microsoft Windows 10 Information Search, Storage and Retrieval using File Explorer.  The class is Windows specific and addresses the following topics:

  • Windows 10 Application Search and Pinning
  • Overview of the Microsoft Windows 10 File Explorer
  • Manageable Directory Structures and File Naming Conventions
  • Data Management Applications (Word, Excel and PowerPoint)
  • File Name and File Type Searches with File Explorer

That's it.  Short and sweet.

Consider this:

  • If you're just going to enroll your 200th SkillShare class and then store it away and never watch it, why not enroll in this class?
  • If you're actually going to commit to watching the next SkillShare class you enroll in (i.e. this one) why not enroll in a short one (i.e. this one) that you're likely to complete.
  • Okay, here comes a bit of a stretch... If you're willing to enroll in this course and watch it... please leave a a thumbs up if you liked it.

That's it for your part.

So, what's my part of the contract? you might ask.  

How about if I offer:

  • Quality information delivered in a clear and well-paced manner at a reasonable price
  • Exemplary student support after you purchase the course

Sorry, that's all you get this time... wait a second... that's everything I have to offer!   Argh!  Not again!

Seriously, take the course and see if it teaches you something.  

I'll see you in the classroom,


Meet Your Teacher

Teacher Profile Image

Brian Jackson



Born in Los Angeles in the middle of the last century, I have always wanted to be a writer. After twenty-five some odd years spent working in the computer industry in the heart of the Silicon Valley, first for Lockheed as a Systems Programmer and later for Cisco Systems as a test tool developer, I managed to retire early and begin my next career as a self-published author.

Along with writing and publishing my own novels I also publish the works of my wife, Melanie Jackson. During the past four years I've published well over 100 books in paperback and eBook formats. Oddly enough this includes eBooks on how to self-publish books and how to create professional looking book covers using the GIMP. I've also recorded and distributed a pair of audiobooks available for purchase on Amazon... See full profile

Class Ratings

Expectations Met?
  • Exceeded!
  • Yes
  • Somewhat
  • Not really
Reviews Archive

In October 2018, we updated our review system to improve the way we collect feedback. Below are the reviews written before that update.

Why Join Skillshare?

Take award-winning Skillshare Original Classes

Each class has short lessons, hands-on projects

Your membership supports Skillshare teachers

Learn From Anywhere

Take classes on the go with the Skillshare app. Stream or download to watch on the plane, the subway, or wherever you learn best.


1. Introduction to Information Management: hello and welcome to the course. This is a course about information or specifically. It's about your information and even more specific than that. It's about information management now. What's that fancy sounding word you might ask to me? It's always meant three things. Searching amongst chaos to try and find things, then storing them in a more retrievable fashion, which leads to later retrieval when you need them. In other words, from chaos comes order, and that, to me, is information management. Now this is a course that's Windows 10 based. Next, we'll look at File Explorer, which is Windows primary application for making sense of directories and files. Speaking of files were going to name files using file naming conventions so they can be easily found. We're going to store them in directories, and beyond that, we're going to store them in well structured directories. Once we do that, it will be easy to search and retrieve our data on a window. Sister in roll. It's time that you started managing your information before it started managing you Goodbye . I'll see you in the class 2. Overview of the Microsoft Windows 10 File Explorer: Hello and welcome to this presentation on the Windows 10 File Explorer. The Windows 10 File Explorer is your primary interface for managing files and directories on a Windows system. And don't worry, if you don't know what that means were about to explore it in detail. Here's what it Windows Explorer looks like. It basically has Ah, very short set of menus on top. Just file home share and view, and we're gonna focus primarily on the view menu. Below that comes the standard Windows application ribbon, and we're gonna explain the ribbons and detail. On the left is the directory hierarchy of our files. And on the right is the file view. Down on the bottom is a brief status bar. Now the first thing we're gonna talk about is how do you find the Windows 10 File Explorer ? If you haven't mess too much with your task bar, then the File Explorer is the far left icon on your task bar. And that's where I recommend you store it, keep it there because it's going to be one of your most useful applications once you understand how to use it. Now, if it's not there on your Task bar. Remember, you can always bring up your start menu type file. Explorer and Windows will display the File Explorer after searching your disk drive. If you want to run the file, Explorer just left click on the icon. Otherwise, right click is I'm recommending and select pin to Task Bar once it's pinned to the Dass Bar , move into the far left so that it's readily accessible. Next, we're gonna talk about directories and files. What are these things that the File Explorer manages? Well, first of all, directories air containers directories couldn't contain directories and files. They're arranged in a tree structure that allows them to organize your files in a logical, hierarchical method. They're also known as folders, the things You're storing or your files, and that your information files contain program data, documents and other information. The files are the leaves on the directory tree there used to store information, so we have directories to organize information and files to store it. So here we are back again in the file Explorer Notice. On the left is the directory hierarchy, and on the right. Dominating the screen is the contents of that directory. The files What I want to do is I want to begin with clicking on a directory known as this PC. That's the anchor or the root for all directories and files on your PC. If we click on that little icon, we see the major organizational structure of your information on your PC. It's divided into folders, which has to do with your desktop. That's what shows up on your desk top literally documents, which is where you gonna put most of your data downloads, which is where you'll download things. Music, which is where your iTunes and Amazon music goes. Pictures, which is where you create pictures and download them and videos where your video should go . These are the major categories or anchors in which you'll store your files. The other thing the File Explorer shows you in this PC is the devices that you have attached. You can double click on any of them to see. What's in those devices is for US files and directories. Now here we're digging deeper. I'm I just double clicked on my documents directory and noticed that I can see where I am in the directory structure by the directory structure, location window here, which says that I'm in this PC documents within documents. I have a separate directory for every book that I have been working on now. The other thing that's eased its way into documents is my you Demi presentations there a directory called Camp Tasia Studio within documents. And on that I have accepted directory for every course I've recorded on you, Demi once again, if I'd start digging deeper, for instance, into the Information Directory, which is the director worry. I'm storing files for this course I'm working on. I start seeing the individual leaves or files on my directory tree now. Also, notice up above that as we move through things, our views style has changed. We're now looking at large icons as a supposed to small icons or details as we marched through a directory tree. The next thing I want to talk with you about is the menu structure, and the far left menu is the home menu. So if I look at home, it has useful things for copying and moving files. Look, it has pinned quick access, which we're going to cover before we get out of this lecture and another really useful feature new folder, which allows me to create yet another folder or directory within from information to further divide my files. The reason that I'm not real excited about home is that I can access this information much faster via a different route known as a context menu. And we're gonna address that in just a bit. The next menu share I find to be utterly useless. I've spent hours on the phone with Windows support people trying to get sharing toe work, and it just doesn't work, so I don't use it. View is the most useful menu, and then after that comes manage, which gives you various image management functions, which you may find useful, such as rotate and crop. The next thing that we're gonna look at is the most important menu, the view menu, and here it is. Now, the first thing I want to talk with you about is Windows application menus. In general, if we looked at the far right, we see an up arrow, and if I click on that, I can start saving a real estate here in the File Explorer by getting rid of the ribbon. Here I click on that and the ribbon disappears. Now the ribbon only pulls down. When I select home share, view or manage, we're going to display the ribbon while I continue to describe the functions were talking about the next area that we can disable is known as the navigation bar. This is on the far left, and it shows your directory hierarchy. I wouldn't recommend getting rid of it. If you pick the far left option on the ribbon navigation pane, you can disable the navigation pane and get yourself more real estate. Now we're gonna put it back because I recommend that you use this just to the right of that is the preview pain. Now, this is a bit dubious as to how useful this pain is. It shows you an image of whatever file you have selected. What I find much more useful is the details PAN, which showed you an image and a lot of information for us. The dimensions and the size of the file. You can put all kinds of information in here with the file, So that's the selection Oppen options over on the left to save room. I'm going to get rid of the details, pain, the preview pain and just show the navigation pane. And again the ribbon I would probably get rid of, but I'm going to show it to you cause I'm talking about it. Now let's talk about the next section. The layout. Here we're looking at large icons, and you can see you get exactly that. You get large icons in the data area showing your files. The next option is small icons. These air very small, and it primarily emphasizes the file name. Notice that the final names displayed include file extensions. And that's because I have the file Name Extensions Box clicked. Next, Let's look a tiles and large icons and lists and content and Media mon cons and finally, details, which is one of my favorite views. It gives you a lot of detailed information about the files, so these are the various views. The next option you have that's useful is the sort by and if I click on that, I have the option of sorting by name, date type, size. It goes on on what I consort by. I can actually select the columns that I'm going to sort by now. Once again, this is a feature that I don't use a lot because I have a favorite sorting option. What I do is I bring up details and notice that it gives me column headers. All I have to do is click on those column headers to sort by that. And in fact, this is displaying a sort by date, which is a particularly helpful sort in managing files. It shows me the files I've been working on the most recently, and to get that all I do is I click on the word date as the column header for this particular display. I can sort by type by doing the same thing, and I can go back to the default, which is name by clicking on the name Header. The next thing I want to talk with you about is the context menu I mentioned this several times is being a short cut to avoid the home menu here were displaying the contents of my information directory, which is the contents of what I'm applying to the scores, and here we have an image. It's a J peg file. If I right click instead of left clicking to open it, I get the context menu. And although the Context menu has many things in it, these are the most important. Now the File Explorer supports drag and drop, which means that I can drag and drop any directory or file anywhere I want. I find this to be very imprecise. So what I do instead, if I right click, I received the context menu for this item, and this is a file context menu. Amongst other options. It gives me the ability to cut, copy, paste, rename and delete the file these air all the functions that I need. If I want to move a file from one place to another, I cut it from where it waas. I searched the directory structure to where I want it, and then I select paste, but it where it is that's a move operation. If I want to make a copy, I copy instead of cutting. If I want to move in place or, in other words, rename a file, I just pick rename and finally, to get rid of the file, I delete it. So these are the major functions that you're going to perform on a file notice that the directory has a different context menu. It has the same options, but it also has pinned to quick access, which were about to look at and create a new folder, which is a fast way to get to that function, which is on the home menu. The next thing I want to talk with you about is the directory pain. Now we haven't spent a lot of time here. We've double clicked. And then we've been clicking in the file pain to go deeper. But notice that the directory pain can actually display the directory hierarchy. In this example, I've opened this PC and then finally documents and a document called Ah, House Mouse something or other to see the fonts HTML and Miss Directories along with a lot of information. All I've got to do is click on these little arrows next to the directory toe, open it. A downward pointing arrow means the directories open. A right pointing arrow means that it isn't I can open and close directories as I need to navigate through them, and that's the power of the navigation pane. The other thing I want to talk with you about, and this is my favorite in the navigation pane is quick access, and this is one of my favorites in navigation. Pane is quick access. Now you'll notice that when I come to a directory or something like that, I can pin to the quick access menu over to the left of you the navigation pane and notice there's this quick access the area. I can take any directory on my system in which I'm working a lot and I can pin it too quick . Access. This gives me quick access, that particular directory. So I have camped Asia's studio. My pictures, my documents, all of the things that I frequently visit. Windows 10 will automatically start queuing up the other directories I frequently visit, and all I've got to do is right. Click on them to get to the context menu and say, pin too quick access to keep them around for a long time. So that's the wayto quickly make it to a directory in a complex directory structure. Finally, I want to mention that application file menus basically access a miniature version. Ah, file Explorer. So many of the things that you can do you can also do while saving or opening a file in any Windows application. They all share the same libraries, so they have a similar look and feel when it comes to these file dialog menus. Now what did we learn in this lecture? We learned how to find the Windows 10 File Explorer and pin it to the task bar. We learned about directories and files options within the View menu and how to sort files and directories. We also learned how to use the context menu to copy, move, rename and delete files and directories, and how to access the same features from an application file menu. Now one of the things that we're going to access in File Explorer that's really cool. Coming up in a couple lectures is this upper right hand corner, the search information box. There's a lot of power here, and we're about to exploit it in an upcoming lecture. In the meantime, though, we're going to be talking about in the next lecture about manageable directory structures and file naming conventions. I'll see you there 3. Manageable Directory Structures and File Naming Conventions: Hello and welcome to the lecture on manageable directory structures and file naming conventions. In this lecture, we're going to talk about definitely the store portion of things. So when it comes to search, store and retrieve, we're talking about how to store things for easy retrieval. And what we're going to use is our new friend, the File Explorer. So let's get started with directory trees. Directories are, as we say, containers direct. A directory can contain other directories, and it can also contain files, which is your data or information that you use. Remember that the root directories are the desktop documents, downloads, music, pictures and videos. You'll also see roots for your devices in the file manager. If you pick this PC now, let's talk about the use of these routes. First of all, your desktop. I never use it. I don't display what's on my desktop on the desktop, so why would I ever use it? Documents is everything else? I put everything there if I can't figure out where else to put its. My most heavily used directory downloads I use specifically for just downloading quick usually install files. So if I have to download and install file and then open it to start installing or some big download of a ZIP file that I'm going to be distributing somewhere I downloaded to my downloads. File. Music is where I keep my iTunes and Amazon music libraries. Pictures is where I keep my images, and I do a lot of work with a program called the Gimp Organ New Image Manipulation Program . It creates images that I use on the Internet and for you, Demi and book publishing. So for book covers and so on all those images. Aaron, My pictures directory. Now there's also a video directory, which, for instance, is probably where you're you. Demi courses should be in video. Unfortunately, video came around kind of late, and I use documents instead. That's where you put everything. If you don't know where else to put it. I should probably move it to video since then, So let's look at some sample directory branches. This is the way that I like to store things. I don't like my directories to be too deep. It takes too long to mow through them. But this is about the level of detail I like. You pick a route. So documents, video music, whatever it ISS pictures, and then you pick a category. This is a grouping of the information. For instance, My you Demi courses would be a grouping information. My writing would be a grouping. Somebody else's writing book covers would be another grouping a major grouping. And then I put another directory underneath, which is the specific project. So it's a specific course, or it's a specific book cover or it's a specific book. And let's look at some examples. This would make it easier to see so rooting in documents the most popular anger. I have a Camp Tasia studio directory, and in the year I have a directory called Gimp for beginners for my gimp for Beginners class and one called Trillo from my Trillo class. Additionally, I have a directory called Brian's Writing in what you'll find the dead of night and layer of the worm to book projects that I'm working on now. In reality, my camp tissues studio directory probably should have been video you Demi gimp for beginners. So that's something I may make a change someday and start using video. The other thing that I want to point out to you before leaving is that you could always pin a directory to the quick access area of the File Explorer. So here I'm showing you the information directory and clicking on pinned A at quick access and in the upper left hand corner. It will be in the quick access area, so you can quickly access any particular directory in your directory tree by pinning it, and you can always on pin it when you no longer need it. Let's talk about file naming so directory structure and where you store it is only half of the story about how you fully name a file and find it again. The directory name is the other half, and let's keep it simple. This is what I like. Give files a significant name. What you're doing is you're pulling the contents of the data out to the surface. It's hard to search inside of files, but it's easy to search file names. So take some of the data out of your file, put it into the file name to give it a significant name, and the other thing I recommend is that you proceed the name with the name of its directory . In this way, if the file ever moves around or shifts around, you're going to be able to identify the major project it's associated with. Let's look at some examples that I have here for this course that I'm working on, that I call information. Let's look at an example from my information directory. Which information is short for this course about information management that I'm working on . So it's in my can't Asian directory. It's called information, and I give the files the name, information, hyphen and then a significant name. For instance, directories and files. The Power Point presentation on that is called directories and files and the file manager applications introduction. I give them significant names, but I proceeded with the name of the directory. If your file contains data that's date specific, include the date in the file name using hyphens, for instance. Here, in information I might have for the month of October 2016. Au Demi course tracking spreadsheet. I'm gonna have many you Demi course tracking spreadsheets, but only one that begins with information and October. If it's specific to a day, be sure to include the day of the month in the data's well. Now the other thing I want to talk with you about is a popular naming convention. Wet juke What you can use for files and directories when you'd like shorter names or not to include spaces in your names. Some files don't like spaces and file names. So here we are, once again with my information directory showing you all of these final names have spaces in them. Well, the way the CamelBak naming works is that you use it when you have Prague programs that don't accept spaces or to shortened file names, and what you do is you remove the spaces and you switch the first letter in every word but the first uppercase so following that rule. Information. Windows 10 applications would become information hyphen, Windows, 10 applications and the better example. Which is all words why I love Windows 10. File Explorer would then become this condensed format with uppercase letters, so the upper case letters distinguish the word separations rather than spaces. It saves on word length, and we'll get you around that problem if there's a program that doesn't like spaces and final names, but this is very popular in object oriented programming, by the way, but here I digress. So what did you learn in this lecture? A. Rather I'd lecture, I realize, but it is going to help you to store and to find information. First, you learned the root directories used these root directories, toe anchor. All your information. I gave you a proposed directory structure of root category project and then the files. This isn't too deep, but it gives you enough of a hierarchy that you can go to categories and search them. You can go to specific projects and you have all your files in one place. The amount of files in a directory of it gets too large, gets very difficult to handle. So you want to subdivide using subdirectories? We looked at file naming conventions and we didn't look at file extensions at all that we're going to look at in the next lecture. But we did look at at Camelback naming and directory naming techniques. So if you're ready in the next lecture, When it started talking about data management applications that actually put those strange file types on to file names. I'll see you there 4. Data Management Applications and File Types: Hello and welcome to the lecture in this lecture, we're going to talk about Windows 10 applications, and we're going to apply the standard needs of the ability to find them or search, then store and retrieve them. This lecture, as is the case with all lectures in this section, are Windows 10 specific. So we begin everything with Windows 10 on the desktop. This is an image of my desktop. The first thing that we're going to do is look at how to find, store and retrieve Windows 10 applications. So once again, here we are on the desktop, you'll notice that my desktop is extremely clean. This isn't the case for most individuals. It's because I've disabled the display of programs on my desktop. This is supposed to make things easier for you to view as a student. Now, if I was to right click on my desktop and selective you desktop icons, this is a toggle button. It would display my programs on that or on the desktop, and it would look something like this so very complex. So this is one place where you can store and find your applications is by pinning them to your desktop. Now one of the advantages depending and the process off. Placing your applications somewhere, or the icon for them is known as pinning is that the desktop has a lot of space, so you can group icons by type of icon. You can group games you can group music, things, programs, anything any group in that you want. You can select the upper left hand corner of the screen for this and and so on, so you have a lot of space. The problem is, is that this space is also being used by programs. So to get to another program, you have to shut down a program. And I like to run a lot of programs. So sometimes it means minimizing or shutting to have a lot of programs just to get the desktop. So for me, the desktop is not an efficient place to store programs. Let's look at the next option. There's always the start menu, right. We click that start menu in the lower left hand corner of the screen, and up comes the menu and our most used applications or displayed on top. And then we get that helpful alphabetical list of all of our applications. That is huge. This is the way we're supposed to find applications. I don't think so. And as a matter of fact, you've been looking at the solution that I use all along. By the way, when it comes to Windows applications, there are APS that run in the Windows world, which I have nothing to do with. And then there are desktop APS. So we're talking about the management of desktop abs here. So let's move on to the next option. Notice. I exploded what is known as the task bar that runs across the bottom of the Windows 10 window, and what it does is it shows you the various programs that you can run. This is what I'm going to recommend as the place to store your programs and then retrieve them. Notice that the first, on the very left is thes start menu, and then comes a printer icon. Next is file manager, which we're gonna be looking at my chrome browser, my Microsoft Utilities and so on to my Amazon music player to my Kindle reader and someone , and they're all accessible. Also noticed this blue bar below some of the applications this means that there is actually something running there. And if I place my mouse over that particular icon, for instance, the Excel icon, the Green acts here. I'll actually see the individual instances of this program that air running and I can pick the Excel spreadsheet that I want these air some of the features of the task bar that I think it make its superior for storing and retrieving programs. So that's where we're going to be pinning our programs. Now let's begin with How do we find programs anyway? They're all over the place on our computer. Well, it turns out that it all begins once again with Windows menu. If you bring that up, it doesn't show the fact that you can start typing, but you can. I can just type at this menu, and it will look up programs based on what I type. For instance, I have a program called Jeet something, so I type the letters J E. T. Because I think I these the letters at a program name and immediately, without even having to press enter the start menu displays. Oh, traffic. Jeet must be what you're talking about now to invoke this program, All I do is left. Click on it and it will start running. But of course, we need to move on to storage and retrieval. So another option is that most things remember we talked about right clicking to get a context menu for the desktop to show my desktop icons. Well, everything pretty much has a context menu. Would you get to by right clicking instead of left clicking, And that's where we begin to get into storage. So let's go back here and we right click on Traffic Jeet and up comes the Context menu Now , First of all, I can run this an administrator mode, which is handy if it's got to do some security changes on your system. I can open the file location, which will bring up the file manager, which we're about to talk about in later lectures I can pin into the start menu, which we already discussed isn't really useful, cause you gotta bring up the start menu or the task bar. I like that a lot, or I can uninstall the program directly from here. So I'm going to click pin to Task Bar, and what will happen is that I will have a brand new icon down here in the lower right. Notice it. It's the traffic Jeet icon. Now the next thing I want to talk about is how to retrieve this program if I want to run traffic. Jeet, first of all I've got to do is move my mouse over the icon. It's in the lower right hand corner of my task bar, which I've expanded so that you can see it up will come the name of the program. And if I want to run it, I just left click and I'm running an instance of traffic. Jeet Remember these little bars show you whether you have instances running and you can have multiple instances of programs and the task bar will I to select between them. If you place your cursor over the icon, the next thing I want to talk about is that you can take thes icons and you could drag them around. So what you can do is you can store them. I've got a particular storage strategy to my 20 or so program icons that makes sense to me but may not make sense to anybody else, but it helps me to find the Microsoft application of my editor. They're always in the same place, and I expect them to be. You get used to this on your task bar. The other thing that I want to mention this. If I right click on that traffic Jeet, it gives me the option to run the program or the UNP in it from the task bar. So if you decide later you don't like having that program on the task bar. It's easy toe unp in it just by right clicking and getting to the context menu. So what have we learned in this lecture? We learned how to find Windows 10 desktop applications. We learned how to pin those applications to the Windows 10 Task Bar, how to organize the Task bar, how to invoke applications for the task bar and finally, how toe UNP in an application for the task bar, If you later decided, doesn't need to be in that valuable real estate all the rest of the time, all of your most needed and used applications are right there at the bottom of the screen, ready for you to click on them in the next lecture, I'm gonna provide an overview of the Windows 10 file manager 5. File Name and Type Searches with File Explorer: Hello and welcome to the lecture on file name and type searches using file Explorer in this lecture, everything we've learned so far is going to come together, and we're gonna understand why we learned it. I'm gonna show you how to find any file using Windows Explorer. Now, this is the way that you're going to find a file. You're gonna go through these steps, you're gonna change the either the route either documents, video pictures, whatever it is, or to one of the categories of you know more specifically where the file might be or to one of your project directories. So by doing this, you're making the search as specific as you can. The next thing that you're going to dio is optionally enter part of the file name you're searching for. So if I knew that the file had something to do with a writing a blurb or something, I put the word blurb and look for all files that have blurb in the file name. This is why we made significant file names and pull data out of the file content into the name for easy searching. Finally, if you know what type of file whether a power point, violet, a word document a text file. If you know the file type, you can include the extension in the search so you can only show files of that type. Now, let's get a little specific, and I'll show you what I'm talking about. Here we are in Windows Explorer and notice that I'm in the documents directory. So I've picked the root of documents rather than a category or project directory to begin my search. And this search will actually take place through all the directories in documents. So it's not just gonna search documents. It's going to search documents in all its subdirectories. So it's going to search all my document directories on my category and project directories under documents. And the way that you do it is using the search documents box appear in the upper right. You just put in your search string and it returns the results. You don't even have to press enter. For instance, if I'm looking for blurb, I type the word blurb and up come all the documents that have blurb in the file name. And now you'll notice that most of the files that it found our Onley named blurb. Here's one blurred That's upper case that shows that search is case insensitive. And here's one that has WordPress s seo made easy blurb is blurb is at the very end and noticed that the file types are being shown. So we have doc, ex and text files and one doc file being shown notice that search is case insensitive. I want the point that out again. It's very important. I don't need toe enter uppercase Be blurb. If I'm searching for that, I just enter blurb and it finds all blurbs. Now the next thing that I want to point out is that I could put a file type on here. So here I am, searching for blurb dot txt And here are all the types of blurb dot txt Now, one more two point that I want to make on here. Actually, two points is one is that the search tools menu pops up when you do a search, and this gives you ways to refine your search. For instance, noticed that all sub folders is click. That's why it searches all the folders. If you only want the current folder searched, just click that in your search will be refined to that. You can pick kind and size and properties of files you want to search on. You can look at your previous searches and repeat them and then even get into advanced operations so the search tools can help you refine your search. The other thing that I want to point out is that you can't exactly tell what the directory path is for the search because it's all directories. So notice the directory path where that usually displays it just says search results and documents. And then you have to go down to look at each document to see what directory it might be in . And the ultimate way to get there is to right click and say, Show this show the file in its directory now, another refinement to the searches that you can use an asterisk to match any characters, any number of any character. So let's see how we might use that. Here is just a simple table that shows you some searches. Let's say I want to find any file named blurb in documents. I would go to the Thebe based directory of documents, and I would enter the search during blurb. How about any power point file in my can't Asia studio directory? I would go to the Camp Tasia studio category directory in my documents root directory. And I would search for asterisk. Meaning? Any file names followed by dot PPT s for a power point file. Okay, If I want to find a word document pertaining to S e O, I would go to documents and I would look for Look at this use of asterisk s CEO asterisk dot doc. That means S e o, followed by any number of characters and ending with dot doc, which would be a word file. Then we have any text files with the word my followed by history, I'd go to documents and I look from my asterisk history, Astra's matches, any number of any character in between my and history. So that's it. Some examples of some advanced search and let me show you a one way that this is really handy. Let's say I do go to my information directory here. You can see I'm in this PC Documents can't Asia studio information. This is all of the files for the class. I'm currently recording and I'm interested in the MP four files. Well, it can be hard to see the MP four files amongst all of the other files. So what I do is I go to the search box and I type asterisk MP four, and I don't even have to hit, Enter and up comes a list of all the MP four files in my instructions directory. Now, once again noticed that the search information is gone. And if I don't know what directory that's it, this is in. I would go to the context menu by right clicking on any of these files and I would say, open the file in its location or open the file location. This is in the context menu for any of the files. So if I want to see where that file is and in what directory, then I use this on the file. Let's summarize to do a file Explorer search, we changed either the route or a category or a project directory in which to begin the search. This is trying to refine the search as well as we can. Then we optionally enter part of the file name to search for and optionally include a file type extension remembering to use asterisk to match any number of characters. We can combine these two to do some very sophisticated searching. Now let's review what we learned in this lecture. We learned how to find files with keywords in the file name. We learned how to use asterisks to match any characters and how to find file types. And finally, we learned how to search for ah, file's location in the file results. Remember, right click and then view files location. Now in the next lecture, we're going to have a quick word on selection.